HomeMy WebLinkAboutAgenda Packet 2000/02/22 (2)
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.JOINT REDEVELOPMENT AGENCy/CITY COUNCIL
AGENDA STATEMENT
ITEM No. ,;L
MEETING DATE 02/22/00
ITEM TITLE: RESOLUTION WAIVING THE FORMAL BID REQUIREMENTS AND
AWARDING A PURCHASE AGREEMENT IN A NOT TO EXCEED AMOUNT OF
$115,000 TO SAFEWAY SIGNS FOR THE MANUFACTURE AND
INSTAllATION OF CAlTRANS SIGNS FOR MAIN STREET AND AUTO PARK
DRIVE
SUBMITTED BY: COMMUNITY DEVELOPMENT DIRECTOR L.>> fm t>
REVIEWED BY: EXECUTIVE DIRECTOR ~~~ (4/5'". VOTE: YES..1L- NO-.J
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On October 5, 1999 the City Council and Redevelopment Agency approved changing the name of Otay Valley Road
to Main Street from west of Interstate 805 east to SR 125, with an overlay of Auto Park Drive from Interstate 805 east
to Brandywine. The portion of Otay Valley Road from where it turns south to the City boundary was renamed
Heritage Road. The estimated cost to implement the name change including CAL TRANS and new City signs was
$141,000 which was appropriated from the Otay Valley Road project fund at that time.
Staff has been working with CAL TRANS to have the new freeway signs installed. The goal is to have the signs
installed by mid-April 2000. CAL TRANS utilizes Safeway Sign Company as their sole vendor for the manufacturing of
CAL TRANS signs. The City of Chula Vista received a cost estimate from Safeway Signs to manufacture and install
the new signs for $115,000. City staff is designing and permitting the signs, so the overall cost was reduced by
$30,000. Staff is recommending that the CounciJ/Agency approve the purchase agreement with Safeway Sign
Company in a not to exceed amount of $115,000.
That the City Council and Redevelopment Agency approve waiving the formal bid requirements and awarding a
purchase agreement in a not to exceed amount of $115,000 to Safeway Sign Company to manufacture and install
the CAL TRANS signs.
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Not appllcabie.
As mentioned, the Council/Agency approved, in October 1999, the name change of Otay Valley Road to Main Street
. with an overlay of Auto Park Drive from 1-805 east to Brandywine. By creating the overlay of Auto Park Drive,
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MEETING DATE 02/22/00 ~
CAL TRANS signs will include "Auto Park Drive" for several miles north and south of the Main Street exit. This
improved identification is expected to assist the Auto Park to expand and increase sales.
Staff has been working with CAL TRANS to obtain an encroachment permit in order to implement the name change
which will involve replacing 9 CAL TRANS signs, 4 "Amphitheater" directional signs to include "Soak City USA", and
42 City street signs.
Council/Agency approved an appropriation of $141,000 from the available fund balance of the Otay Valley Road
project fund to pay for the new signs. It was determined that the use of Agency funds is of benefit to the project area
and is consistent with the Otay Valley Road Redevelopment and Implementation Plans. The project and will assist in
the elimination of blight by reducing confusion due to the several roads in the area with the name "Otay"; encouraging
attraction of new consumers and new businesses to the area; fostering the expansion of existing businesses; and
that no other reasonable means of financing was available for the project.
Safeway Sign Company is the sole vendor for CAL TRANS to manufacture CAL TRANS signs. In addition,
CAL TRANS utilizes Safeway's services to install the signs to simplify the bidding process and to ensure quality
control. Staff received a cost estimate from SAFEWAY Sign Company for $115,000 for the design, permitting,
manufacture and installation of the new CAL TRANS signs. City staff is designing and permitting the signs resulting
in a $30,000 savings in the cost. Staff is recommending a not to exceed amount of $115,000 which will include the
manufacture and installation of the signs, quality control, inspection, Safeway's encroachment permit, performance
and payment bonds, and liability insurance. The final form of the purchase agreement will be approved by the
Purchasing Agent and the City Attorney before the Mayor's signature. The project is scheduled to be complete by -..
April 15, 2000.
The Safeway Sign purchase agreement is a not to exceed amount of $115,000. The funds have been appropriated
from the Otay Valley Road Redevelopment project fund.
IDOAl H:\HOME\COMMDEVISTAFF.REPI02\22\OOIOTVRNAME.CHG IFebruary 16, 2000 (11:45AM)]
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AGENCY RESOLUTION NO.
AND
COUNCIL RESOLUTION NO.
JOINT RESOLUTION OF THE CITY COUNCIL AND THE
REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA
WAIVING THE FORMAL BID REQUIREMENTS AND AWARDING A
PURCHASE AGREEMENT TO SAFEWAY SIGNS FOR THE
MANUFACTURE AND INSTALLATION OF CALTRANS SIGNS FOR
MAIN STREET AND AUTO PARK DRIVE
WHEREAS, on October 5, 1999 the City Council and Redevelopment Agency approved
changing the name of Otay Valley Road to Main Street from west of Interstate 805 east to SR 125,
with an overlay of Auto Park Drive from Interstate 805 east to Brandywine. -
WHEREAS, the funds to implement the name change were appropriated from the Otay
Valley Road project fund; and
WHEREAS, at that time the City and Agency found and determined (1) that the use of
Agency funds is of benefit to the project area and will assist in the elimination of blight by reducing
confusion due to the several roads in the area with the name "Otay" encouraging attraction of new
consumers and new businesses to the area, and fostering the expansion of existing business; (2)
that the project is consistent with the Otay Valley Road Redevelopment and Implementation Plans;
and (3) that no other reasonable means of financing was available for the project; and
WHEREAS, CAL TRANS utilizes Safeway Sign Company as their sole vendor for the
manufacturing of CAL TRANS signs as such the City wishes to waive the formal bid requirements
and award a purchase agreement to Safeway Signs for the manufacture and installation of the
CAL TRANS signs for Main Street and Auto Park Drive; and
WHEREAS, Safeway Signs has provided a bid for $115,000 to manufacture and install 13
signs;
NOW, THEREFORE BE IT RESOLVED THAT the City Council and Redevelopment Agency
of the City of Chula Vista do hereby waive the formal bid requirements based on the facts set forth
above; award a purchase agreement to Safeway Signs for the manufacture and installation of
CALTRANS signs for Main Street and Auto Park Drive in an amount not to exceed $115,000; and
authorize the Mayor to execute the purchase agreement in a final form approved by the Purchasing
Agent and the City Attorney_
Presented by
Approved as to form by
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Chris Salomone
Director of Community Development
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Joh . Kaheny
Attorney and Age cy Counsel
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