HomeMy WebLinkAboutReso 2007-234
RESOLUTION NO. 2007-234
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING A CONTRACT TO ANACOMP,
INe. FOR RECORD DIGITIZATION SERVICES AND
AUTHORIZING THE MAYOR TO EXECUTE THE
AGREEMENT
WHEREAS, the City Clerk has endorsed Citywide usage of records digitization to
preserve permanent records and the utilization of Laserfiche @ software to access digitized
public records; and
WHEREAS, over the past six years, Planning & Building Department has converted over
1.2 million records to digital format with the assistance of contracted digitization services; and
WHEREAS, the most recent contract for these services expired in April, 2007; and
WHEREAS, in May, the City advertised for and conducted a competitive formal request
for proposals for these services according to Chapter 2.56 of the Municipal Code, and Section
10 IO of the City Charter; and
WHEREAS, Anacomp, Inc. submitted the lowest responsive and responsible bid for the
requested services; and
WHEREAS, the proposed agreement is for an initial period of one fiscal year, with five
one-year options for renewal by mutual agreement between City and Anacomp, Inc.; and
WHEREAS, the compensation under the proposed agreement is the per image scan
charges and per document index charges, if indexing is requested by the City, as detailed in the
proposed agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that it awards a contract to Anacomp, Inc. for records digitization services and authorizes the
Mayor to execute the agreement.
Presented by
Approved as to form by
~~~~~
Ann Moore
City Attorney
Resolution No. 2007-234
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 18th day of September 2007 by the following vote:
AYES:
Counci1members:
Castaneda, McCann, Ramirez, and Cox
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
Rindone
a,L~
Cheryl Cox ay r
ATTEST:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
)
)
)
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certifY that the foregoing
Resolution No. 2007-234 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 18th day of September 2007.
Executed this 18th day of September 2007.
-:: ~h...l A ,:t it J Dc.-J
Susan Bigelow, MMC, City lerk