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Home My WebLink About2007/09/25 Item 8 CITY COUNCIL AGENDA STATEMENT 9/25/07, Item 8 ITEM TITLE: RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "PAVEMENT REHABILITATION PROGRAM FY 06/07 DIG-OUTS & CHIP SEAL (STL-340A)" PROJECT TO BOND BLACKTOP, INC. IN THE AMOUNT OF $3,202,378.60 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT SUBMITTED BY: DIRECTOR OF ENGINEERING AND GENERAL SERVICEcjJ&- CITY MANAGER IrJJt!J-, ASSISTANT CITY ~AGER . . 4/5THS VOTE: YES 0 NO [2J REVIEWED BY: BACKGROUND On September 12, 2007, the Director of General Services received sealed bids for the "Pavement Rehabilitation Program FY 06/07 Dig-Outs and Chip Seal (STL-340A)" project. The work consists of the application, removal, and replacement of damaged asphalt concrete pavement "dig-outs" and as an alternative bid item, chip seal pavement coatings, on various pavement locations in the City of Chula Vista, California. Work for this project also includes striping, traffic control, and other miscellaneous work, and all labor, material, equipment, and transportation necessary for the proj ect. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class l(c) categorical exemption pursuant to Section 15301, Existing Facilities, ofthe State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council approve the resolution accepting bids and awarding the contract for the "Pavement Rehabilitation Program FY 06/07 Dig-Outs and Chip Seal (STL-340A)" project to Bond Blacktop, Inc. of Union City, CA in the amount of $3,202,378.60 and authorizing the expenditure of all available funds in the project. 8-1 9/25/07,IteDl~ Page 2 of 4 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Included in the FY2006-07 CIP Budget is a project for the rehabilitation of deteriorating pavement throughout the city. Public Works Operations and Engineering, through the Pavement Management System, developed a priority list of streets to be included in the program. The total budget for the Pavement Rehabilitation Program FY 2006/2007 is $11,404,515 from Transnet Funds and includes overlay, chip seals, and slurry seals as maintenance strategies. The dig-outs and chip seal project is a component of the Pavement Rehabilitation Program FY 2006/2007 and will use approximately 34% of the pavement program funds. The total funding amount of $3,877,735.39 consists of the following: $3,202,378.60 is proposed to be awarded to the contractor, $40,000.00 shall be used for construction soils and pavement testing, $155,000.00 for City staff time (survey, inspections, and design), and contingencies in the amount of $480,356.79 (15% of contract award). The work for this proj ect consists of the removal and replacement of damaged asphalt concrete pavement at various locations. As an additive bid item, an application of chip seal pavement rehabilitation and associated striping at various locations may be included with this contract should weather permit. This project includes the removal and replacement of asphalt concrete pavement "dig-outs", preparation and application of chip seal, striping and markings, traffic control, other miscellaneous work, and all labor, material, equipment, and transportation necessary for the project as described in these documents. Attachment 1 shows the list of streets included in the project. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount allowable to be approved by the Director of Public Works, City Council approval is required. That amount totals $183,118.93. However, approval of tonight's resolution will increase the Director of Public Works authority to approve change orders as necessary up to the contingency amount of $480,356.79, an increase of $297,237.86, and authorize staff to expend all available contingencies and increase the value of the contract as necessary due to unforeseen circumstances. Unforeseen circumstances (i.e. poor subgrade, utility conflicts, increase of dig-out quantities, etc.) may cause an increase in quantities beyond what was anticipated during the preparation of the proj ect specifications. A typical "unforeseen circumstance" situation occurs during the dig-out process as pavement distress areas are repaired (dig-outs). Oftentimes, additional areas are repaired beyond what is anticipated due to the failing area increasing in size. As a result, additional material is required to repair the areas and may lead to a necessary "Change Order" to the contract. This is a typical situation with all pavement rehabilitation proj ects. Project Design staff has prepared specifications and advertised the project. Seventeen (17) contractors purchased copies of the bid documents. Staffreceived and opened four (4) bids on September 12,2007. The following bids were received: 8-2 9/25/07, Item t3 Page 3 of 4 CONTRACTOR BID AMOUNT 1. Bond Blacktop, Inc. - Union City, CA $3,202,378.60 2. International Surfacing Systems - Modesto, CA $3,329,090.90 3. Manhole Adjusting, Inc. - Pico Rivera, CA $3,573,040.43 4. Windsor Fuel Company - Windsor, CA $3,629,590.20 The low bid submitted by Bond Blacktop, Inc. of Union City, CA is below the Engineer's estimate of $4,600,000.00 by $1,397,621.40 (30.38% below the Engineer's estimate). Staff has verified the references provided by the contractor and their work has been satisfactory. Disclosure Statement Attachment 2 is a copy of the contractor's Disclosure Statement. Wage Statement The source of funding for this proj ect is Transnet funds. Contractors bidding this proj ect were not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the decision concerns repairs, replacement, or maintenance of existing streets or similar facilities and, therefore, there is not a material financial effect of the decision on the property holdings of the City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and 18705.2(b)(1). Council members McCann and Ramirez each have properties located within 500 feet of the proj ect vicinity. FISCAL IMPACT FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $3,202,378.60 B. Contingencies (15% of contract) $480,356.79 C. Staff Time Cost (approx 5% of total): $195,000.00 Construction Inspection (2%) $75,000.00 Design/Construction Management (1.3%) $50,000.00 Survey Work (0.26%) $10,000.00 Planning/Environmentalrrraffic/Landscape/Public Works (0.52%) $20,000.00 Soil Testing (1 %) $40,000.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $3,877,735.39 8-3 9/25/07, Ite~ Page 4 of 4 FUNDS AVAILABLE FOR CONSTRUCTION A. Transnet (Transfer from STL-340) $3,877,735.39 TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $3,877,735.39 Upon completion of the project, the improvements will reqUITe only routine City street maintenance. ATTACHMENTS 1. List of streets included in project 2. Contractor's Disclosure Statement Prepared by: Jeff Moneda, Sr. Civil Engineer, General Services Department M:\General Services\GS Administration\Council Agenda\STL340A Chip Seal and Dig-Outs\STL-340A Chip Seal Award A113.jcm.doc 8-4 ~ fJ) :> <C ...J ~ J: CJ L.L. o >- !:: CJ -I <( w en a. - ::z: <..> c z <( I- :::l o I (!) 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U c.J C,,) t) 00000.000 zzzzzzzz ...1<<<<<<<< ili51-1-55............ ~9~609666 :EQQcb6o,,_c,6'cb uooi5i5 aCiB ...I ..J ili ili CJl CJl a. a. :E J: (.) (.) " 0 % Z < < .... .... ::l ::l 00 o 0 Ci a " ~ c3 0: 0: UJ CJl ~~ ~ :S Cl ~ Q~ 0:0 Ii " UJ t;; ~ CJl :r UJ CJl ...I UJ a. '" ~ :S ~ ~ u.i ~ ~ ::: t;; >- Cl c.. .... l:C. < w w lli<~55 %~<01-1- c(...J en cn gs 0': ~ ili ili ~ ~ ~~ a. a. UJ UJ .... .... %% ::l ::l :rl: ~~ a. a. UJ UJ .... .... % % ::> ::;) :r:r ..... N C"') . l,Q ................... ..... ~ !;: ~ ~ Iii UJ 0 >- C a: c:: " <~ < .... ..J . <( 0 CIJ W Ul u,j W ~ a:: 0:: 0:: ffi ~~~~cic: ~~~ ~~~w~w j:!:g~ 88 ::l ~ ~ Iz ",O':::l WUlOO<",::l UJ 0 t:f.) tr.I u.. c:l. :I::I: u.i:: " 0: ci z 0: " 0 (u ~ ~ ..J ..J < u,j' ~ ~ CJ > ~ > c::" J: 0:: < ..... u.i c:: W:i! a.. ~:r:r;;:o~.... ~ ~ ~ b Z Cl ~:J:JtO~::l:g~~ ~f2f2u::ff~~ G?~~ UJ d ;;:: a:: tu ~ ~ ~UJ UJ 0: .... < c:: LLJ LU ~::It;~w c:: :; c:: w ~ tul-tuu.ictc:: ~c.Jcn ~~1i!;;::1!~ g5~ UJI-t;wa:o cr::a.2i~ en Z c( c:: LLJ c( ~ : ~:S::; a. ui::; UJ ~N~~~~ '" ... '" '" '" '" ATTACHMENT z, City of ChuIa Vista Disclosure Statement Pursuant to COllD.cil Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certaIn ownership or fi:ca:acial interests, payments, or campaign contnbutions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. MIA 2. If any person. identified pursuant to (I) above is a corporation or partnership, list the names of all. individuals with a $2000 investment in the business (corporaticnlpartnership) entity. N/A 3 . If any person. identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneJiciary or trustor.ofthe trust N/A 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the CIty in this matter. MIA 5. Has any person. associated with this contract bad any financial dealings with an official.. of the City ofChula Vista as it relates to this contract within the past 12 months? Yes_No~ 16 lYtIG..,cra1 ScrviccsIDesignISTI.340A Dig-OU! Coalr.1CtlSTL-340A DIG-OU1'S, CHIP SEAL Coatmel August 2007 tmaLdoc 8-6 -_._---~-_. ----- lfYes, briefly descn"be the mture of the fimnciaI interest the ~fficial** may have in this COIlIIact 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the CIrula Vista City Council? No.x Yes _ Tiyes, wbich Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official.. of the City of Chula Vista in the past twelve (12) months? (This includes being a Source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No ~ If Yes, which official.. and what was the nature of item provided? Date: 09/11/07 -&1.1111.,.1 iJJ,- Signature of Contractorl Applicant .~ Edward Dillon Print or type name of Contractorl Applicant · Person is defined as: any individual, fum, co-partnership, joint venture, association, social club, fratema! organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. .. Official includes, but is not limited to: Mayor, Council member, PIanning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. ~ 17 M:\Geoeral ServicesIDesignlSTL340A Dig-Out Cootnct\S11..340ADlG-OUTS, CHIP SEAL Contract AugUst 2007 fuJaLdoc 8-7 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "PAVEMENT REHABILITATION PROGRAM FY 06/07 DIG-OUTS &: CHIP SEAL (STL-340A)" PROJECT TO BOND BLACKTOP, INC. IN THE AMOUNT OF $3,202,378.87 AND AUTHORIZING THE EXPENDITURE OF ALL A V AlLABLE FUNDS IN THE PROJECT WHEREAS, on September 12, 2007, the Director of General Services received four (4) sealed bids for the "Pavement Rehabilitation Program FY 06/07 Dig-outs & Chip Seal (STL- 340A)" project; and . WHEREAS, the EnVironmental Review Coordinator has reviewed the proposed project for compliance with the California EnVironmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed project consists of minor alterations to an existing public facility involving no expansion of the facility's current use. Thus, no further environmental review is necessary.. WHEREAS, the City received bids from four (4) contractors as follows: - CONTRAcrOR BID AMOUNT 1. Bond Blacktop, Inc. - Union City, CA $3,202,378.60 2. International Surfacing Svstems - Modesto, CA $3,329,090.90 3. Manhole Adjusting, Inc. - Pico Rivera, CA $3,573,040.43 4. Windsor Fuel Company - Windsor, CA $3,629,590.20 WHEREAS, the low bid by Bond Blacktop, Inc. is below the Engineer's estimate of $4,600,000.00 by $1,397,621.40 or 30.38%. Staff has verified the references provided by the contractor and their work has been satisfactory. WHEREAS, City Council authorizes the Director of Public Works Operations' authority to approve change orders as necessary up to the total funding available. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award the contract for the "Pavement Rehabilitation Program FY 06/07 Dig-outs & Chip Seal (STL-340A)" project to Bond Blacktop, Inc. in the amount of $3,202,378.60 and authorize the expenditure of all available funds in the project. Presented by Approved as to f0= by Jack Griffin Director of Engineering and General Services ~a..{Q{\~ '\C\~&~ ~ Ann Moore .... City Attorney. K.:\ENGmEER\RESOS\Resos2007\09-1S-07\STI.340A Reso for Award-completc.doc . 8-8