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Home My WebLink About2007/09/25 Item 7 CITY COUNCIL AGENDA STATEMENT 09/25/2007 Item~ SUBMITTED BY: REVIEWED BY: RESOLUTION APPROVING A REQUEST FROM THE BONITA BUSINESS AND PROFESSIONAL ASSOCIATION TO CONDUCT THE BONITAFEST AND BONITAFEST PARADE ON SATURDAY, SEPTEMBER 29, 2007 AND WAIVING ASSOCIATED FEES FOR POLICE SERVIC~../ CHIEF OF POLIC~ ^ CITY MANAGER NO X ITEM TITLE: BACKGROUND The Bonita Business and Professional Association (BBPA) has sponsored the annual Bonitafest event for the last 35 years. Bonitafest is the longest running street parade and fair in the County of San Diego. ENVIRONMENTAL REVIEW This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION That Council adopt the resolution approving a temporary street closure of Bonita Road subject to staff conditions and waiving associated fees for police services. BOARDS/COMMISSION RECOMMENDATION Not Applicable. 7-1 DISCUSSION The Bonita Business and Professional Association (BBP A) is sponsoring the 35th Annual Bonitafest event on Saturday, September 29, 2007. They are requesting a temporary street closure of Bonita Road to stage the parade. The street closure would involve Bonita Road between Willow Street and Otay Lakes Road. Both Willow Street an Otay Lakes Road will remain open at all times during the Bonita Road street closure. Streets intersecting Bonita Road between these points would also be affected during the parade. The parade is scheduled to take place between 10:00 AM and 12:00 PM; the street closure would be in effect from approximately 8:00 AM until 1 :00 PM to allow for staffing dispersion of the parade participants. A diagram of the area is attached (Attachment B). 09/25/2007, Item~ Page 2 of3 The parade will consist of marching units, marching bands, floats and other motor driven units, as well as equestrian units. All horses will be ridden by their owners. Streamers, balloons and noise making devices will not be permitted along the parade route. City of Chula Vista traffic and police units will be provided and the fees waived. City Public Work crews will hang banners along Bonita Road and Otay Lakes Road and remove them after September 29th. The street closures would have an impact on city bus service in the area. The Transit Authority has agreed to cancel and re-route bus service in the area during the parade. Additionally, the Transit Authority has agreed to post signs advising of the inteITUpted service. Staff approval is recommended subject to the following conditions: 1. Prior to the event, both the BBP A (the Bonitafest sponsor) and Rotary District 5340 (sponsor of the parade) provide evidence, acceptable to the City, of insurance for their respective sponsorships in the form of a Certificate of Insurance and Policy Endorsement in the amount of five million dollars ($5,000,000) naming the City of Chula Vista as additional insured, and their insurance as primary. 2. Provide adequate traffic control equipment and "no parking" signs as specified by the Chula Vista Police Department. This would include provision of adequate signage, barricades, and traffic control equipment as specified by the County of San Diego and the Sheriff's Department. 3. Provide adequate Police coverage at the event as determined by the Chula Vista Police Department through coordination with the Chula Vista Police Department and the County of San Diego (police services provided by the City of Chu1a Vista will be waived). 4. Return all City-owned property to pre-use condition and provide adequate trash control and disposal throughout the affected area during the event, including arrangements for professional street sweeping within twenty-four (24) hours after the event. 7-2 09/25/2007, Item~ Page 3 00 5. Provide a letter acceptable to the City Attorney from the BBPA in which the BBP A agrees: (1) Not to sue the City, its agents ad employees for any act arising from Bonitafest; and (2) To defend, indemnify, release, protect and hold harmless, the City, its agents and employees from any and all liability arising from Bonitafest, excluding only that liability which may arise from the sole negligence or sole willful conduct of the City. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings with 500 feet of the boundaries of the property which is the subject to this action. FISCAL IMPACT The Bonita Business Professional Association would be responsible for all additional costs incurred in conducting the parade including provisions for traffic safety equipment, street sweeping services, solid waste, recycling and litter abatement services, and other related and required services and supplies. . The Police Department will be providing parade route traffic control services. The estimated cost to provide these services is $6,500 for the Police Department (at straight overtime rate). By authorizing this resolution, these fees will be waived for this event. ATTACHMENTS Attachment: "A" - Letter from BBPA to City Manager "B" - Parade Route Prepared by: Edward Chew, Administrative Services Manager, Police Department 7-3 ~-;\i"'0~' '>'1' ,"'-',,"'" -"'," CY-h~b'+A CeJebJ'lItiJlg Coni~~ty E"Vccry Septemoor ,'~l'y' - -"-', ,":',:::, r , . i ~)) ,~,,&"' 09/25/1007. Iteml A IT ACHMENT "B" PARADE ROUTE 7-5 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A REQUEST FROM THE BONITA BUSINESS AND PROFESSIONAL ASSOCIATION TO CONDUCT THE BONITAFEST AND BONITAFEST PARADE ON SATURDAY, SEPTEMBER 29, 2007 AND WAIVING ASSOCIATED FEES FOR POLICE SERVICES. WHEREAS, the Bonita Business and Professional Association (BBPA) will be conducting the Bonitafest event on Saturday, September 29, 2007; and WHEREAS, street closure would involve Bonita Road between Willow Street and Otay Lakes Road. Both Willow Street and Otay Lakes Road will remain open at all times during the closure. Streets intersecting Bonita Road between these points would also be affected during the parade. The parade is scheduled to take place between 10:00 AM and 12:00 PM; the street closure would be in effect from approximately 8:00 AM and 5:00 PM.; and WHEREAS, the Bonita Business and Professional Association will provide evidence of insurance in the form of a Certificate of insurance and policy endorsement, acceptable to the City, in the amount of $5 million dollars naming the City of Chula Vista as additional insured, and their insurance company as primary; and WHEREAS, the Bonita Business and Professional Association will provide adequate traffic control equipment and "no parking" signs as specified by the Chula Vista Police Department. This would include provision of adequate signage, barricades, and traffic control equipment as specified by the County of San Diego and the Sheriffs Department on the portion of Allen School Road outside the city limits; and WHEREAS, the Bonita Business and Professional Association will provide adequate police coverage at the event as determined by the Chula Vista Police Department through coordination with the Chula Vista Police Department and the San Diego County Sheriff's Department; City fees for police officers will be waived; and WHEREAS, all City-owned property will be returned to pre-use condition; and WHEREAS, the sponsor shall develop and implement a solid waste management plan approved by the Conservation Program to prevent litter, provide recycling, and disposal throughout the affected area during the event including arrangements for professional street sweeping immediately following the event; and 7-6 WHEREAS, a letter of acceptance shall be provided to the City Attorney from the BBPA in which BBPA agrees to not sue the City, its agents and employees for any act arising from Bonitafest; and to defend, indemnify, release, protect and hold harmless, the City, its agents and employees from any and all liability arising from the Bonitafest, excluding only that liability which may arise from the sole negligence or sole willful conduct of the City; and WHEREAS, the event organizers are requesting that the fee's for police services be waived. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the request from the Bonita Business and Professional Association to conduct the Bonitafest and Bonitafest parade on Saturday, September 29, 2007, temporarily closing Bonita Road subject to staff conditions, and waiving associated fee's for police services. Presented by fDL ~AN ~&otJ ichard P. Emerson Chief of Police ~ci2- Ann Moore City Attorney 7-7