HomeMy WebLinkAbout2007/09/25 Item 4
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ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
SEPTEMBER 25, 2007, Item~
RESOLUTION OF THE CHULA VISTA CITY
COUNCIL AUTHORIZING THE CITY MANAGER TO
EXECUTE ALL DOCUMENTS IN CONJUNCTION WITH
OBTAINING LOANS THROUGH THE CALIFORNIA
ENERGY COMMISSION AND THE SDG&E ON-BILL
FINANCING PROGRAM, NOT TO EXCEED A TOTAL OF
TWO MILLION DOLLARS.
DIRECTOR OF CONSE.RVATION & ENVIRONMENT~.
SERVICES 1//1 I / "--.)
CITY MANAGER r
4/STHS VOTE: YES D NO ~
SUMMARY
Staff is requesting authorization to enter into a combination of agreements for loans from the
California Energy Commission (CEC) and "On-Bill Financing" with SDG&E. The loans
would bridge the financial gap between energy conservation project capital costs and the
available rebates for energy conservation equipment.
The estimated annual debt service for all the proposed projects is $90,200, which is less than
the projected annual savings of $137,824. The SDG&E and City of Chula Vista Energy
Conservation Partnership funds the personnel costs to identify, analyze and administer
implementation of the individual projects. Staff is requesting authorization to use a
combination ofloans and On-Bill Financing for up to two million dollars to: (I) address the
funding gap for the attached list of capital projects; and (2) fund additional energy
conservation and renewable energy projects that staff anticipates adding to the list during the
remaining Partnership Program cycle which ends December 2008.
BACKGROUND
Public Goods Charges are collected from a monthly utility bill surcharge of approximately
$0.05 per gas therm and $0.006 per electric kilowatt consumed by every customer in the
SDG&E service territory. The Public Goods Charges are used to Implement Public Purpose
Programs, including but not limited to residential and commercial energy efficiency and
4-1
SEPTEMBER 25, 2007, Item ..\
Page 2 of 4
conservation programs. The October 2004 Memorandum of Understanding between
SDG&E and tbe City provides that SDG&E involve the City more directly in tbe
development and delivery of up to $2,000,000 in Public Purpose Programs funded by Public
Goods Charges to ensure tbat Chula Vista residents and businesses have access to tbeir fair
share of Public Goods Programs, and that future programs meet tbeir needs. Botb agencies
have worked with tbe California Public Utilities Commission (CPUC) to directly involve tbe
City in more effectively delivering energy efficiency, conservation, demand management
and alternative energy programs to Chula Vista residents, businesses and City facilities.
Council approved tbe agreement that executed tbe Energy Partnership Program and
appropriated tbe first calendar year funding for tbe Conservation & Environmental Services
Department (CES) on September 19, 2006. Council appropriated tbe 2007 CES funds in
December of 2006 and appropriated tbe General Services Department funds for 2006 and
2007 in February 2007.
The SDG&E and City Energy Conservation Partnership began providing tbe City witb
$731,075 per calendar vear from October 2006 through December 31, 2008. The
Partnership was a CPUC concept that funded the City and SDG&E to work together to offer
education/outreach and marketing support to reduce tbe amount of kilowatts (electricity) and
therms (gas) consumed by a targeted group of energy customers that are either not fully
participating or not eligible for existing programs. The Partnership also provides funding to
promote energy conservation at City facilities to increase their participation and provide a
demonstration project for commercial energy consumers. Finally, the Partnership is intended
to establish additional energy management capacity and knowledge in the General Services
and Public Works Departments to extend project savings beyond the grant term, and to
identify and implement additional savings in the future.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance
with tbe California Environmental Quality Act (CEQA) and has determined that the activity
is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it
involves only the financing of projects that have already been approved for implementation;
therefore, pursuant to Section l5060(c) (3) of the State CEQA Guidelines tbe activity is not
subject to CEQA. Thus, no environmental review is necessary.
RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute all documents in conjunction
with obtaining loans from the CEC and the SDG&E On-Bill Financing Program, not to
exceed a total of two million dollars.
BOARDS/COMMISSION RECOMMENDATION
The recommendation provides funding to implement the SDG&E Partnership program tbat
was submitted to the Resource Conservation Commission in 2006. The RCC did not take
formal action however they supported the programs by general consensus.
4-2
SEPTEMBER 25,2007, Item .-t
Page 3 of4
DISCUSSION
Since the beginning of the SDG&ElChula Vista Partnership in September 2006, CES staff
has visited over 2,000 businesses and residents performing energy assessments and
replacing traditional lighting with compact fluorescent light bulbs that have reduced
electrical demand in the community by approximately 800,000kWh. CES has also worked
with businesses to install approximately 500 energy efficient dishwashing spray rinse valves
that have reduced natural gas consumption by approximately 130,000 therms. In addition,
Economic Development and Redevelopment are playing a critical role in expanding and
improving energy efficiency in a number of redevelopment and affordable housing projects
by coordinating energy modeling and rebate assistance funded through the Partnership.
General Services has been using their portion of the Partnership to fund the staff costs
associated with identifying, analyzing and ranking the cost effectiveness of energy
conservation capital projects that will reduce city energy consumption by more than
1,100,000kWh in 14 City facilities (Attachment 1). General Services has completed the first
project which reduces energy consumption by 60,000kWh per year, cost approximately
$600, and saves the City $'500 per year.
The attached list of projects outlines the City's eligibility for rebates that cover $90,959 or
approximately 17% of the total estimated project costs of $525,680. That leaves a funding
gap of $434,721 needed to complete the list of projects. The projects have an average
payback of 2.98 years and will generate an estimated $137,824 in annual savings, which
continues for several years after the projects are repaid. Additionally, these savings are
based on current rates and do not include the additional savings from increased rates if the
proposed electricity and natural gas rate increases currently before the California Public
Utilities Commission (CPUC) are approved.
The On-Bill Financing (Attachment 2) and California Energy Commission (CEC) Loan
Programs (Attachment 3) provide a financial bridge that eliminates the up front costs needed
to implement the projects, and allows the City to fund the projects with the monthly energy
bill savings. The CEC loan option includes a simple 3.95% interest rate with a term equal to
the payback period. If all projects are financed with a CEC loan, financing costs are
estimated to be $16,499. The SDG&E On-Bill Financing Program is interest free; however
use of the On-Bill Financing program reduces rebates by 10% or at least $17,379 for the
current list of projects. The On-Bill Financing program is also limited to projects valued at
$50,000 or less per facility electric meter. At least three projects on the current list are not
eligible for On-Bill Financing.
The California Center for Energy Sustainability, formerly the San Diego Regional Energy
Office verifies the rebate eligibility, monthly energy savings and estimates the payback
period for projects. The CEC and SDG&E also verify that the projects are capable of
generating the savings required to repay their program's debt service before they approve
their respective loan or On-Bill Financing program that provides the funding to implement
the project. The City is responsible for paying the debt service whether or not the savings are
realized. Staff is requesting this authority now because SDG&E did not inform General
4-3
SEPTEMBER 25, 2007, Item~
Page 4 of 4
Services that the City could not use Partnership fimds to pay for the remaining infrastructure
costs until late July of this year. Therefore, staff may not be able to complete all the projects
initially presented to Council by General Services earlier this year.
The proposed projects will produce immediate environmental benefits by reducing energy
consumption. The Partnership will also fund personnel costs for implementing the
conservation projects. Staff is also working with SDG&E and other City Departments to
identifY project priorities for the remaining Partnership funds that meet the state's kilowatt
savings requirements, the City's environmental goals and help reduce general fimd costs
whenever possible.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property
holdings within 500 feet of the boundaries of the property, which is the subject of this
action.
FISCAL IMP ACT
Adoption of the resolution will have no negative impact on the general fimd. Project costs
will be paid by the general fimd but will be immediately reimbursed by the loan. The loan
will be repaid with the monthly electricity bill savings generated by the project, there is no
additional general fimd cost. The $137,824 in annual savings outlined in the attached project
list will offset the $90,000 in annual debt service for CEC Loans or the SDG&E On-Bill
Financing costs. The potential for some immediate savings will be subject to the timing of
each project's completion and the term of the CEC loan package. The City will begin to
accrue net savings of approximately $128,000 per year by the end of the fifth year. The
rebates. projected savings and payback period are calculated and verified by an independent
third party and the fimding agents, however the City is responsible for payment of the debt
service regardless of whether or not the energy savings are produced. Staff will use the
remaining loan capacity to implement projects that complement Partnership funding, meet
or exceed the State kilowatt reductions goals, produce the greatest general fimd savings and
advance the City's renewable energy, energy conservation and sustainability goals.
ATTACHMENTS
Proj ect List
On-Bill Financing Description
CEC Loan Description
Prepared by: Michael Meacham, Director, Conservation & Environmental Services Department
4-4
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A ~ se~~i-~ Energy utility"
On-Bill Financing prbgram
What is On-Bill Financing?
The On-Bill Financing (OBf) program helps
qualified commercial customers pay for
energy-efficient business improvements
through their SOG&E" bill. OBF works in
conjunction with the SOG&E rebate and
incentive programs listed to provide
a zero-percent financing option for
customers eligible to participate in
such rebate and incentive programs.
Who is eligible?
Customers eligible for On-Bill Financing
must receive a rebate through an SOG&E
energy"efficiency program listed and
have an active SOG&E account for the
past two years for the same business.
The account must be in good standing,
with no deposit on record, and no dis-
connect notices in the last twelve months.
The following customers are eligible for
financing through Small Business Super
Saver, Standard Performance Contract,
Energy Savings Bid and Tax Exempt
Customer programs:
. Business customers with an account on
a commercial, industrial or agricultural
rate that has a monthly electric
demand under 100 kW and/or under an
average monthly natural gas usage of
4,166 therms
The following customers are eligible for
financing through Express Efficiency,
Standard Performance Contract, Energy
Savings Bid and Tax Exempt Customer
programs:
. local government customers (school
districts, city and county ag encies,
water districts, etc.)
4-6
(ATTACHllllENT 2)
Owners of multi-family units who do not
live on the premises may qualify for
financing through the Multi-Family Rebate
program.
How is the loan term calculated?
The loan term for the project is
determined by the repayment period of
the equipment selected through the
eligible program(s) and is calculated based
on estimated annual energy savings not to
exceed the maximum loan term. The
maximum loan term is five (5) years.
Funds must be used for the purchase
and installation of qualifying energy
efficiency measures.
What are the loan limits?
The project cost, per meter, per customer
(after reduced rebates or incentives are
applied), must be a minimum of $5.000.
The maximum loan amount is $50,000, and
the maximum length of a loan is five years.
How does On-Bill Financing
affect the measure rebate
amount?
Customers who eiect to participate in OBF
will have their rebate/incentive reduced by
10% in exchange for the loan. This allows
SDG&E to provide more rebates to
businesses interested in making energy-
efficient upgrades.
How do I apply?
To find out more about this program,
its details, and its terms and conditions,
(continued)
(ATTACHMENT 3)
EASY
LOANS
No application fees, points, or hidden costs
~
FINANCING FOR ENERGY EFFICIENCY
& ENERGY GENERATION -PROJECTS
PPllC
i
N
Public schools & colleges
public Hospitals
Local Governments
Special Districts
public Care Institutions
CEC-400-2007-010
4-7
Are You Eligible?
. Public Schools and Colleges
. Cities
. Counties
. Special Districts
. Public Hospitals
. Public Care Institutions
Does Your Facility Qualify?
Existing buildings or other energy using
facilities are eligible. Some new buildings
and facilities may also be eligible. Please
call to discuss eligibility.
How Much is Available?
Does Your Project Qualify?
You can purchase and install any
commercially-available energy efficiency
equipment with proven energy and/or
capacity savings. Examples of qualified
projects:
Please call for latest funding availability.
Loans can finance up to 100 percent of the
project costs.
When Should You Submit Your
Application?
. Lighting
. Motors and pumps
. Heating and air conditioning systems
. Automated energy management
systems and controls
. Cogeneration equipment
. Light emitting diode traffic signal
modules
. Renewable energy systems
. Thermal energy storage systems
Nowl This solicitation is open continuously
with no final filing date. Applications for
funding will be accepted on a first come,
first served basis, reviewed by a technical
committee, and awarded based on project
merit. The Energy Commission reserves
the right to close the solicitation period at
any time, so don't delay. Don't miss this
opportunity.
Projects already funded with an existing
loan or already installed are ineligible.
Please call if you have any questions.
Criteria for Loan Approval
Energy efficiency projects must be
technically and economically feasible.
Loans must be repaid from savings within
15 years, including principal and interest.
This results in an approximate 1 a-year
simple payback.
Simple = Amount of Loan ($)
Payback (yrs)
Anticipated Annual Energy
Cost Savings ($/yr)
Loans for energy audits and feasibility
studies may be considered. Call for
information regarding eligibility.
When Can You Start Your Project?
Your application must be on file before you
can start your project, and only project-
related costs that are invoiced and paid
for after Energy Commission approval
may be included in the loan request.
Applicants assume all financial risk should
the Commission disapprove the application
or if all loan documents are not executed. If
the loan is disapproved for any reason, the
Energy Commission is not responsible for
reimbursement of any costs.
Interest Rate
The intElrest rate is a fixed 3.95 percent for
the term of the loan.
Loan Security Requirements
It's simple. A promissory note, a loan
agreement between you and the Energy
Commission, and a Tax Certificate are all
that is required to secure the loan. Please
call to get a copy of these documents or you
can download them at: hltp://www.enerav.
ca. aov/efficiencvlfinancina/index.html
How Are Funds Disbursed?
The. funds are available on a reimbursement
basis. For each reimbursement request,
receipts and invoices for incurred expenses
must be submitted along with payment
verification by your organization. The final
10 percent of the funds will be retained until
the project is completed. Interest is charged
on the unpaid principal computed from the
date of each disbursement to the borrower.
Repayment Terms
The repayment schedule is based on the
estimated annual projected energy cost
savings from the aggregated project(s),
using energy costs and operating schedules
at the time of loan approval. In some cases,
the loan repayment schedule can be
extended up to 15 years.
Applicants will be billed twice a year after
the projects are completed.
4-9
How Do You Apply? Unless otherwise specified in the "Other Information" column,
just submit the information shown below or go to htto:!!enerov.ca.oov! efficiency!
financino!index.html and fill it out on line. Your application must be complete before
processing can begin. For incomplete applications, information must be received within
a specific time or the application will be returned unprocessed.
Application Package Copies Other Information
Items Needed ,
Completed and signed loan Original
plus one
application CODV
Completed Summary of
Recommended Energy One copy
Efficiency Measures in Loan
Request Table
The study must contain: a) description of
energy efficiency projects and buildings or
facilities affected by these projects, b)
discussion of baseline energy use for the
Feasibility Study' affected facilities, including annual energy
One copy related utility bills, c) all calculations and
assumptions to support the technical
feasibility and energy savings of the
recommended projects, d) proposed budget
detailing all project costs, and e) proposed
schedule for implementation of the oroiects.
The resolution need not be submitted with
Copy of a signed resolution, the application, but it must be received by
One copy the time of final loan package signatures.
motion, order, etc. from your The title of the official signing the loan
governing board (see sample). agreement should be the same one named
in the resolution, motion, or order.
. If you are submitting multiple applications, please put each application package in a separate
envelope. If the energy audit/feasibility study is used to justify energy efficiency projects in multiple
applications, submit one copy of the audit/study and indicate the application package that contains the
audit/study. I
4-10
I -== -, Where Do I Submit My Application?
Send your application package with the
specified copies to:
c
Who Do I Call?
California Energy Commission
Public Programs Office
AUn: ECAA Loan Program
1516 Ninth Street, MS 42
Sacramento, CA 95814-5512
Call the California Energy Commission
at (916) 654-4147 to discuss project
and facility eligibility, funding
availability, and application
requirements.
Energy Commission staff will review your application and contact you within 15 days. It
may be necessary to arrange a site visit to discuss your project and loan request.
4-11
1. APPLICANT INFORMATION
Applicant:
Mailing City: Zip:
Address:
Street City: Zip:
Address:
County:
Contact Title:
Person:
E-mail: I Phone: I Fax:
2. PROJECT INFORMATION
A. Have you already applied for utility rebates and incentives for the projects that you are
requesting loan funding?
D Yes, Go to Item 28
D No, we have not applied but plan to do so in the future. Go to Item 28
D No, we do not plan to apply for any utility rebates. Go to Question 3
D Don't know what programs are available. Go to Question 3
8. If you have applied for utility rebates or plan to do so for the projects in your loan application,
please indicate:
Name of
Utility:
Name of Utility
Efficiency Programs:
Estimated Amourt
of Rebate, if known:
3. PROJECT SCHEDULE
Tentative project
start date:
Tentative project
completion date:
4. PROJECT BUDGET
Total project costs
(include all installation costs):
Amount requested from
the Energy Commission:
t-12
5. WHERE DID YOU HEAR ABOUT OUR PROGRAM?
Please tell us where you heard about our loan program.
o Energy Commission Website
o Energy Commission Staff Presentation
o Literature at Trade Show or Workshop
o Utility Company
o Recommendation by Another Public Agency
o Other (please specify)
6. CERTIFICATION
To the best of my knowledge and belief, the data In this application are correct and complete.
Name of Authorized
Representative:
Title:
Signature of Authorized
Representative:
Date: Phone: Fax:
4-13
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SAMPLE RESOLUTION
RESOLUTION NO.
Resolution of
Name of Institution or Org~njzation
WHEREAS, the California Energy Commission provides loans to schools, hospitals,
local governments, special districts, and public care institutions to finance energy
efficiency improvements;
NOW THEREFORE, BE IT RESOLVED, that
Governing Body
to apply for an energy efficiency
authorizes
Name of Institution or Organization
loan from the California Energy Commission to implement energy efficiency measures.
BE IT ALSO RESOLVED, that if recommended for funding by the California Energy
Commission, the authorizes
Governing Body
Institution or Organization
to accept a loan up to $
Loan amount requested
BE IT ALSO RESOLVED, that the amount of the loan will be paid in full, plus interest,
under the terms and conditions of the Loah Agreement, Promissory Note and Tax
Certificate of the California Energy Commission.
BE IT FURTHER RESOLVED, that
is hereby
Title of Designated Officiai
authorized and empowered to execute in the name of
Institution or Organization
all necessary documents to implement and carry out the purpose of this resolution, and
to undertake all actions necessary to undertake and complete the energy efficiency
projects.
Passed, Approved and Adopted this
day of
Month
Year
Governing Board Representatives:
4-15
April 2007
4-16
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL DOCUMENTS IN
CONJUNCTION WITH OBTAINING LOANS
THROUGH THE CALIFORNIA ENERGY
COMMISSION AND THE SDG&E ON-BILL
FINANCING PROGRAM, NOT TO EXCEED A TOTAL
OF TWO MILLION DOLLARS
WHEREAS, the California Energy Commission (CEC) provides loans to local
governments to finance energy efficiency improvements; and
WHEREAS, San Diego Gas & Electric (SDG&E) offers an "On-Bill Financing"
(OBF) Program to help commercial customers pay for energy-efficient business
improvements through their SDG&E bill; and
WHEREAS, staff is requesting authorization to obtain loans through the CEC and
the SDG&E OBF Program; and
WHEREAS, the loans would bridge the financial gap between energy
conservation project capital costs and the available rebates for energy conservation
equipment; and
WHEREAS, the estimated annual debt service for all the proposed projects is
$90,200, which is less than the projected annual savings of$137,824; and
WHEREAS, the SDG&E and City of Chula Vista Energy Conservation
Partnership funds the personnel costs to identify, analyze and administer implementation
of the individual projects; and
WHEREAS, the proposed projects will produce immediate environmental
benefits by reducing energy consumption; and
WHEREAS, staff is also working with SDG&E and other City Departments to
identify project priorities for the remaining Partnership funds that meet the state's
kilowatt savings requirements, the City's environmental goals and help reduce general
fund costs whenever possible; and
WHEREAS, staff is requesting authorization to use a combination of loans and
On Bill Financing for up to two million dollars to: (1) address the funding gap for the
attached list of capital projects; and, (2) fund additional energy conservation and
renewable energy projects that staff anticipates adding to the list during the remaining
Partnership Program cycle which ends December 2008; and
4-17
Resolution No. 2007-
Page 2
WHEREAS, adoption of the resolution will have no negative impact on the
general fund.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Chula Vista authorizes the City of Chula Vista to apply for an energy efficiency loan
from the California Energy Commission to implement energy efficiency measures.
BE IT FURTHER RESOLVED, that if recommended for funding by the
California Energy Commission, the City Council authorizes the City to accept a loan up
to $2 million.
BE IT FURTHER RESOLVED, that the amount of the loan will be paid in full,
plus interest, under the terms and conditions of the Loan Agreement, Promissory Note
and Tax Certificate of the California Energy Commission.
BE IT FURTHER RESOL VED, that the City Manager is authorized to execute all
documents in conjunction with implementing "on-bill financing" agreements with
SDG&E, not to exceed a total of $2 million.
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized and
empowered to execute in the name of the City of Chula Vista all necessary documents to
implement and carry out the purpose of this resolution, and to undertake all actions
necessary to undertake and complete the energy efficiency projects.
Presented by
Approved as to form by
ichael Meacham, Director
Department of Conservation
& Environmental Services
/
,
,
J :lAttameyIRESOIAGREEM ENTS\C~li romi~ Eneq~y Commission_I 0-02-07.doc
4-18