HomeMy WebLinkAboutAgenda Packet 1998/09/22
Tuesday, September 22, 1998
6:00 p.m.
Council Chambers
Puhlic Services Building
Rel!ular Meetin!! of the Citv of Chula Vista Citv Council
CALL TO ORDER
1. ROLL CALL: Councilmembers Moot_, Padilla_, Rindone_, Salas_, and Mayor Horton_.
2. PLEDGE OF ALLEGIANCE TO THE FLAG. MOMENT OF SILENCE
3. APPROVAL OF MINUTES: None
4. SPECIAL ORDERS OF THE DAY:
A. Oath of Office: Design Review COlTImission - Cheryl Me-stier.
B. Presentation of the AIDS Memorial Quilt by Melody Cernitz, Vice President of the Friends of the
Arts.
CONSENT CALENDAR
(Items 5 through 25)
The staff recommendations regarding the following items listed under the Consent Calendar will be enacted by the
Council by one motion without discussion unless a Councilmember, a member of the public, or City staff requests
that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a "Request to
Speak FOrol" available in the lobby and submit it to the City Clerk prior to the meeting. Items pulled from the
Consent Calendar will be discussed after Board and Commission Recommendations andAction Items. Items pulled
by the public will be the first items of business.
5. WRITTEN COMMUNICATIONS:
A. LeUer from the City Attorney stating that to the best of his knowledge from ohservance of
actions taken in Closed Session on September 15, 1998. It is recommended that the letter be
received and filed.
6. ORDINANCE 2748 AMENDING SECTION 19.09.040 J, OF THE CHULA VISTA MUNICIPAL
CODE TO ENACT A REVISED AIR QUALITY THRESHOLD STANDARD. (second readin!! and
adoption)
7. ORDINANCE 2749 AMENDING SECTION 2.46 TO CHAPTER 2 OF THE CHULA VISTA
MUNICIPAL CODE RELATING TO THE RESTRUCTURE OF THE YOUTH COMMISSION. The
Chula Vista City COllneil established the Youth Commission in late 1970 as a means for providing input and
recommendations to the City Council, City Manager, and other members of City government in all matters
affecting the youth of our community. During the past several years, the Commission has experienced a
decline in the lack of commitment and interest on the part of the commissioners. Staff has evaluated the
Commission's issues and believes changing the current structure could resolve not only the existing
problems, but re-energize an individual's interest, commitment, and overall productivity in serving with the
Agenda
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Septemher 22, 1998
Youth Commission. An ordinance is required to allow for a one year trial program aimed at restructuring
portions of the Youth Commission to hring it into conformance with its original purpose and intent. Staff
recommends placing the ordinance on first reading. (Chief of Police) (first readinl!)
8. ORDINANCE 2750 ADDING SECTIONS 9.09.030 THROUGH 9.09.080 TO CHAPTER 9.09 OF
THE CHULA VISTA MUNICIPAL CODE RELATING TO THE DAYTIME LOITERING OF
JUVENILES ON SCHOOL DAYS. The Chula Vista Police Departmen!"s Juvenile Division has
historically conducted periodic tmancy sweeps in which juveniks are returned to their respective schools.
These sporadic sweeps, although effective, do not provide the consistency necessary to address the long term
problem. Adding an effective daytime loitering ordinance to the Municipal Code will enhance the ability
of officers to deal with truancy issues. Such an ordinance will expand the working partnership between law
enforcement and the school districts in an effort to address the prohlem of juvenile truancy and its impact
on the community. Staff recommends placing the ordinance on tirst reading. (Chief of Police) (first
re.ldinl!)
9. ORDINANCE 2751 AMENDING CHAPTER 9.28 OF THE CHULA VISTA MUNICIPAL CODE
(CURFEW ORDINANCE). The wording in the current curfew ordinance is currently overhoard. The City
of San Diego recently had its curfew on.linance challenged, and the court found the ordinance to be
unconstitutional. Chula Vista's ordinance is similar to the wording in San Diego's ordinance, and San Diego
has since amended its ordinance. Staff recommends placing the ordinance on first n:',ading. (Chief of Police)
(first readin!!)
10. ORDINANCE 2752 ESTABLISHING A 25 MPH SPEED LIMIT ON EASTLAKE DRIVE
BETWEEN HILLSIDE DRIVE AND LAKESHORE DRIVE AND ADDING THIS ROADWAY
SEGMENT TO SCHEDULE X AS MAINTAINED BY THE CITY ENGINEER. Based on the
provisions of the California Vehicle Code Section 40803, and pursuant to authority under the Chula Vista
Municipal Code Section 10.48.020, the City Engineer has determined that in the interest of minimizing
traffic congestion, and for the promotion of puhlic safety, the speed limit on EastLake Drive between
Hillside Drive and Lakeshore Drive he estahlished at 25. MPH. Staff recommends placing the ordinance
on first reading. (Director of Puhlic Works) (first readin1!)
11. ORDINANCE 2753 ESTABLISHING A 35 MPH SPEED LIMIT ON CLUBHOUSE DRIVE
BETWEEN EASTLAKE PARKWAY AND HUNTE PARKWAY AND ADDING THIS ROADWAY
SEGMENT TO SCHEDULE X AS MAINTAINED BY THE CITY ENGINEER. Based on the
provisions of the California Vehicle Code Section 40803, and pursuant to authority under the Chula Vista
Municipal Code Section 10.48.020, the City Engineer has determined that in the interest of minimizing
traffic hazards and traffic congestion, and for the promotion of puhlic safety, the speed limit on Clubhouse
Drive between EastLake Parkway and Hunte Parkway be estahlished at 35 MPH. Staff recommends placing
the ordinance on first reading. (Director of Puhlic Works) (first readin1!)
12. ORDINANCE 2754 ESTABLlSIIING A 45 MPH SPEED LIMIT ON HUNTE PARKWAY
BETWEEN OTAY LAKES ROAD AND SOUTH GREENS VIEW DRIVE AND ADDING THIS
ROADWAY SEGMENT TO SCHEDULE X AS MAINTAINED BY THE CITY ENGINEER. Based
on the provisions of the California Vehicle Code Section 40803, and pursuant to authority under the Chula
Vista Municipal Code Section 10.48.020, the City Engineer has determined that in the interest of minimizing
traffic hazards and trafllc congestion, and for the promotion of public safety, the speed limit on Hunte
Parkway between Otay Lakes Road and South Greensview Drive be established at 45 MPH. Staff
recommends placing the ordinance on first reading. (Director of Puhlic Works) (first readim!)
Agenda
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September 22, 1998
13. RESOLUTION 19175 ACCEPTING DONATION TO THE POLICE DEPARTMENT TO BE
UTILIZED IN CONJUNCTION WITH THE NEW COMPUTER AIDED DISPATCH SYSTEM. The
Police Department recently received the unsolicited donation of a NEC MulliSync 4PG, 27" monitor. The
donation is being presented by Mr. Joseph Kheder of DBA Computer Renaissance, 2260 Otay Lakes Road,
Suite 106, Chula Vista. Staff recommends accepting the donation and authorizing the appropriation of said
donation. (Cbief of Police)
14. RESOLUTION 19176 AMENDING THE FY 1998-99 BUDGET AND APPROPRIATING
UNANTICIPATED REVENUES IN THE AMOUNT OF $15,500 TO THE POLICE DEPARTMENT
FOR PROACTIVE ENFORCEMENT AT THE CHULA VISTA SHOPPING CENTER. Prompted by
a high number of calls for service on Wednesday evenings at the Chula Vista Shopping Center, the Police
Department and the Operations Manager of the Shopping Center entered into a collaborative effort to reduce
the number of calls for service. Since June, two uniform officers have been assigned to the shopping center
form 6:00 p.m. until 10:00 p.m. every Wednesday night on an overtime basis. The selective proactive
enforcement has resulted in a positive reduction in the numoer of calls for service at the shopping center.
Staff recommends approval of resolution. (Chief of Police)
15. RESOLUTION 19177 AUTHORIZING CONDITIONAL TEMPORARY CLOSURE OF A PORTION
OF RANCHO DEL REY PARKWAY ON OCTOBER 10 AND II, 1998, TO CONDUCT THEIR
NINETEENTH ANNUAL ORANGE CRATE DERBY. The Bonita Orange Crate Derby Committee of
the Bonita Valley Lions CillO is rt':questing permission for a temporary stred closure on Rancho Del Rey
Parkway on October 10 and II, 1998, to conduct their nineteenth Annual Orange Cratt': Dt':rby. Staff
recommends approval of the resolution. (Chief of Police)
16. RESOLUTION 19178 APPROVING THE PRIORITIES, POLICIES AND PROCEDURES FOR THE
1999'2000 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. The City of Chula Vista
has participated in the federal CDBG program since its inception in 1974. Every year numerous
organizations apply for CDBG funding to serve the net':ds of Chula Vista residt':nts. In order to streamline
the CDBG application process and priorities, policies and procedures were developed to assist staff and the
City Council review and recommend funding for organizations who apply for these funds. Staff recommends
approval of the resolution. (Community Development Director)
17A. RESOLUTION 19179 ACCEPTING BIDS AND AWARDING CONTRACT FOR CHIP SEALING
COMPLETE IN PLACE (VARIOUS STREETS IN THE CITY OF CHULA VISTA) AS PART OF
THE PA VEMENT REHABILIT A TlON PROGRAM - FY 1997/98 (STL233) TO ASPHALT INC., EL
CAJON, CALIFORNIA IN THE AMOUNT OF $178, 150.00; AND AUTHORIZING THE DIRECTOR
OF PUBLIC WORKS, TO EXECUTE A CHANGE ORDER UTILIZING ALL THE FUNDS
BUDGETED FOR CONTINGENCIES WITHIN THIS PROJECT, IN THE CHIP SEALING OF
ADDITIONAL STREETS SHOWN ON THE ATTACHED EXHIBITS. The Pavement Rehabilitation
Program is an annual commitment by Council to maintain the City's infrastmcture. To this effect, the funds
were budgeted during the FY 1997-98 Capital Improvement Program (CIP) for this process. The
rehabilitation of existing street pavement is necessary to cost effectively extend its life and avoid further
deterioration of the pavement and hase material. Failure to rehaoilitate will subsequently result in an
accelerated rate of deterioration, which would ultimately result in full rt':construction of the pavement. Our
Pavement Rehabilitation Program consists of several strategies which are reviewed and applied based on the
condition of the roadway, traffic volume, type of street, and costs. The streets to be rehabilitated this year
will receive either chip seal or slurry seal. The use of chip sealing process on the heavily traveled streets and
slurry sealing in the residential areas is a very inexpensive way of rehahilitating the streets and accomplishing
the desired objectives. Staff recommends approval of the resolotions. (Director of Public Works)
B. RESOLUTION 19180 ACCEPTING BIDS AND A WARDING CONTRACT FOR SLURRY SEALING
COMPLETE IN PLACE (VARIOUS STREETS IN THE CITY OF CHULA VISTA) AS PART OF
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Septemher 22. 1998
THE PAVEMENT REHABILITATION PROGRAM - IT 1997/98 (STL233) TO GRAHAM
CONTRACTORS INC., SAN JOSE, CALIFORNIA IN THE AMOUNT OF $178,040.00.
18. RESOLUTION 19181 AMENDING SCHEDULE VI, AS PROVIDED FOR IN SECTION 10.04.030
OF THE CHULA VISTA MUNICIPAL CODE, AND AUTHORIZING THE CITY ENGINEER TO
EST ABLISH "PARKING - TIME LIMITED ON CERT AIN STREETS" FOR TWO-HOUR PARKING
LIMIT 8:00 A.M. TO 6:00 P.M., EXCEPT ON SUNDAYS AND PUBLIC HOLIDAYS, ON THE
EAST SIDE OF GARRETT AVENUE BETWEEN "F" STREET AND CENTER STREET. The
Engineering Division has received a request from Richard Zogoh, the building owner at 344 "F" Street,
requesting a passenger loading zone and time-limited parking along the westerly side of his huilding facing
Garrett avenue. Mr. Zogoh's building is on the southeast corner of "P" Street and is occupied by the San
Diego County Assessor's Office and other medical offices. Mr. Zogon is requesting a passenger loading
zone near the front door on Garrett Avenue just south of "F" Street since no parking is allowed on "F"
Street. He also requests that the rest of the building frontage along Garrett Avenue is posted as a 2-hour
time-limited parking. Staff r~ommends approval of the resolution. (Director of Puhlic Works)
19. RESOLUTION 19182 ORDERING CERTAIN CHANGES AND MODIFICATIONS TO THE
ENGINEER'S REPORT FOR ASSESSMENT DISTRICT NO. 97-2 (OT A Y RANCH VILLAGE ONE).
On Fehruary 10, 1998 the City Council estahlisheu Assessment District 97-2 and levied assessments on Otay
Ranch Village One, pursuant to the Municipal Improvement Act of 1913, with the purpose of acquiring and
financing infrastmcture improvements serving that development. Changes in the district houndary requires
the Engineer's Report for this district to he modified. Staff recommends approval of the resolution.
(Director of Puhlic Works)
20. RESOLUTION 19183 APPROVING AGREEMENT WITH NATIONAL CITY FOR USE OF THE
CHULA VISTA ANIMAL SHELTER AND DELETING INDEMNIFICATION LANGUAGE. The
City previously approved an agreement with National City on July 28, 1998, to provide animal shelter
services. After the agreement was approved and signed, the City Attorney's office was notified hy the City
of National City of o~iections to the indemnification language in the agreement. The agreement had been
tentatively approved without final review hy the City Attorney for National City. After discussions between
our City Attorney's office and National City's Attorney's office, it was agreed that the indemnification
language contained would he deleted. This would he the only change in the agreement. Staff recommends
approval of the resolution. (Police Chid)
21. RESOLUTION 19184 WAIVING THE CONSULTANT SELECTION PROCESS AND APPROVING
AN AMENDMENT TO THE AGREEMENT WITH SMITH & KEMPTON FOR ADVOCACY AND
PLANNING SERVICES IN CONNECTION WITH TRANSPORTATION FACILITIES AND THE
EASTERN CHULA VISTA STRATEGIC PLAN AND APPROPRIATING $220,000 FROM THE
TRANSPORTATION DEVELOPMENT IMPACT FEE FUND. On August 8,1995, Council approved
an agreement with Smith & Kempton to provide Program Management Services on the 1-805 Interchange
Projects and to provide Advocacy Services for funding requests for the TransDIF Program and SR-125. A
significant amount of progress has heen made towards completing the tasks contained in that agreement. The
tasks for Program Management of I-80S interchanges were indicated in the agreement as ongoing. The
contract indicated the term of the agreement as ". . . when the Parties have complied with all executory
provisions hereof." However, additional advocacy and consulting work to assist the City in negotiating
Agreements with CTV for the SR-125 Toll Road remains to he completed and therefore an amendment to
the contract needs to be approved. Completion of this work is essential for implementation of the
Transportation Development Impact Fee Program and has heen supported by the major developers. Staff
recommends approval of the resolution. (Director of Puhlic Works) (4/Sths vote required)
22. RESOLUTION 19185 APPROVING AN AGREEMENT WITH SAN DIEGO EXPRESSWAY
LIMITED PARTNERSHIP TO PROVIDE LOANED EXECUTIVE SERVICES TO ASSIST IN
EXPEDITING THE CONSTRUCTION OF THE SR-125 TOLL ROAD FACILITY. The need for the
construction of SR-125in order to continue the development in the eastern area of Chula Vista has been well
documented in all of the City's traffic studies. However, the construction has become delayed due to the
Agenda
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September 22, 1998
many state and federal processes. The City has Will Kempton of the firm of Smith & Kempton under
contract for transportation advocacy services. The San Diego Expressway Limited Partnership have
discussed and agreed upon the need for assistance afMr. Kempton in breaking the state and t~deral "logjam."
This item approves an agreement with CTV to pay for savi<.:es of Will Kempton under the City's contact
with his lInn. Staff recommends approval of the resolution. (Director of Public Works)
23. RESOLUTION 19186 AMENDING THE FY ]998-99 BUDGET FOR MANAGEMENT &
INFORMATION SERVICES, LlBRARV AND POLICE TO ADD POSITIONS AND RECLASSIFY
POSITIONS. The need for support of computers on a City-wide basis has grown exponentially in the past
several years as departments become more and more dependent upon computerization. While most support
has been provided through the MIS Department, the Lihrary and Police Departments have provided much
support to themselves using their own personnel. The reorganization of the Management and Information
Services Department would consolidate all City-wide computer support in the MIS Department thereby
allowing for better support to all departments and most importantly, providing hack-up support for critical
automation projects in both the Lihrary and Police Departments. Staff recommends approval of the
resolution. (Director of MIS, Director Lihrary/Recreation, and Chief of Police) (4/5ths vnte required)
24. RESOLUTION 19187 AMENDING EXHIBIT A OFTHE COMPENSATION RESOLUTION 19085
FOR SENIOR MANAGERS TO ADD THE POSITION OF MANAGER OF TRAINING AND
DEVELOPMENT, DELETING THE POSITION OF BUDGET MANAGER, ESTABLISHING THE
TRAINING AND DEVELOPMENT DIVISION AND BUDGET WITHIN HUMAN RESOURCES,
AND APPROPRIATING FUNDS THEREFOR. During the review of the FY 1998-99 budget, the issue
of improving training was listed as one of the fundamental issues on which the hudget was hased. A fund
of $25,000 was estahlished to supplement existing funding to allow for focus on city-wide issues such as
general and sexual harassment and stress management. This was viewed as only the first step in developing
an effective city-wide training program. It is now recommended that in order to complete an analysis of
needs, and develop a comprehensive training and development program, a new division within the Human
Resources Department he estahlished: the Training and Development Division. This division is proposed
to include a Manager of Training and Development and Training Coordinator. Staff recommends approval
of the resolution. (Director of Human Resources) (4/5ths "ote re(juired)
25. REPORT. REPORT REGARDING INDUSTRIAL LAND TASK FORCE AND STAFF ANALYSIS
OF EASTLAKE INDUSTRIAL LAND PROPOSAL. On October 9, 1997, at a Joint Council/Planning
Commission Workshop, a report regarding the lack of adequate industrially zoned land in Chllla Vista was
discussed. Staff was directed to estahlish a Task Force to review the issues and return with their
recommendations. On June 23, 1998, Council approved the Task Force recommendations; however, at that
same meeting, EastLake presented a proposal that would allow EastLake to develop half of their remaining
Business Center as residential. Council directed staff to review EastLake's proposal. On August 24 1998,
at the Economic Development Commission's request, the Industrial Lam! Task Force reconvened to consider
EastLake's proposal. This report is intended to provide Council with hoth staff's and the Task Force's
response to EastLake's proposal. Staff recommends that Council receive the Industrial Land Task Force
letter and reaffirm Council's approval of the Task Force's original recommendations. (Community
Development Director and Planning/Building Director)
* * * END OP CONSRNT CAU~NIMN * * *
ORAL COMMUNICATIONS
This is an opportunity for the general public to address the City Council all allY subject mutter with ill the Council's
jurislliction that is not an item on this agent/a for public discussion. (State law, however, generally prohibits the
City Council from taking action on allY issues not included on the pasted agenda.) If you wish to address the
Council on such a subject, please complete the "Request to Speak Under Oral Communications Fonll" available
in the lobby alld submit it to the City Clerk prior to the meeting. Those who wish to speak, please gi,'e your Ilame
alld address for record purposes and follow up action.
Agenda
-6-
September 22, 1998
PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES
ThefoLLowing items have been advertised and/or posted as public hearings as required by law. If you wish to speak
to any item, please fiLL out/he "Request to Speak Fonn" available in the lobby and submit it to the City Clerk prior
to the meeting.
26. PUBLIC HEARING - REGARDING THE ANNEXATION OF PARCEL NO. 639-160-32-00 TO OPEN
SPACE DISTRICT NO. 18. On August 4, 1998, the City Council approved Resolution No. 19126
declaring the intent to annex Parcel No. 639-160-32-00 and the right-of-way for East Naples Street (which
includes a parkway) to Open Space District No. 18 and setting a public hearing for 6:00 p.m. September 22,
1998. The owner of this parcel would be responsible for paying the assessment for the open space district,
currently set at $222 per equivalent dwelling unit (EDU) per year. Staff recommends approval of the
resolution. (Director of Public Works)
A. RESOLUTION 19188 APPROVING ANNEXATION OF PARCEL 639-160-32 AND THE RIGHT-
OF-WAY FOR EAST NAPLES STREET ON THE SOUTHERN BOUNDARY TO OPEN SPACE
DISTRICT NO. 18 AND ASSESSMENT OF SAID PARCEL AT THE ANNUAL AMOUNT
APPROVED FOR OPEN SPACE DISTRICT NO. 18
BOARD AND COMMISSION RECOMMENDATIONS
This is the time the City Council will cOllsider items which have beenfonvarded to them for consideration by one
of the City's Boards, Commissions, and/or Committees.
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit substantial discussions and deliberations by the
Council, staff, or members of the general public. The items will be considered individually by the Council and staff
recommendations may in certain cases be presented in the alternative. Those who wish to speak, please fiLL out a
"Request to Speak" foml available in the lobby and submit it to the City Clerk prior to the meeting.
27. RESOLUTION 19189 AMENDING THE 1998-99 BUDGET FOR PLANNING AND BUILDING,
FIRE, AND HUMAN RESOURCES DEPARTMENTS TO ADD STAFF, RELATED EQUIPMENT
AND OTHER RESOURCES AS SET FORTH IN ATTACHMENT I. In June 1998, the City Council
approved the budget for FY 1998-99. which included budget appropriations for the Planning Department
and Building and Housing Department. In July. the City Manager merged these two departments. along with
the Environmental Resource Manager position, to form the Planning and Building Department. Following
the merger of these functions into a single department, the City Manager directed the Deputy City Manager
and Director of Planning and Building to reevaluate the staffing needs and other resource needs of the new
department, in light of increased planning and huilding activity and the desire to implement new technologies
and process improvements in the comhined department. Staff recommends approval of the resolution.
(Director of Planning/Building)
28. REPORT ON COMPARISON OF DIESEL AND COMPRESSED NATURAL GAS (CNG) ENGINES
FOR CHULA VISTA TRANSIT (CVT) FLEET. This Report discusses the m~ior issues between a diesel
and CNG bus fleet, including: emissions, infrastructure changes, and cost. Staff recommends council accept
the report and adopt either Recommendation lor 2 as follows: 1) Authorize staff to purchase 15 diesel buses,
2) Authorize staff to purchase 15 CNG buses; Direct staff to begin the planning process to implement the
infrastructure changes at a new Puhlic Works Yard to support a CNG nus tleet; and Direct staff to pursue
funding sources in addition to Transportation Development Act (TDA) funds to reduce the increased cost
of a CNG tleel. (Director of Public Works)
ITEMS PULLED FROM THE CONSENT CALENDAR
This is the time the City Council wiLL discuss items which have been removedfrom the Consent Calendar. Agenda
items pulled at the request of the public wiLL be considered prior to those pulled by CounciLmembers.
Agenda
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September 22, 1998
OTHER BUSINESS
29. CITY MANAGER'S REPORT(S)
A. Scheduling of meetings.
30. MA YOR'S REPORTlS)
A. Ratification of Re-appointments:
1. Resource Conservation Commission - Cindy Burrascano and
2. Child Care Commission - Emerald Randoloph.
31. COUNCIL COMMENTS
ADJOURNMENT
The meeting will adjourn to (a closed session and thence to) the regular City Council meeting on Octoher 6,1998 at
4:00 p.m. in the City Council Chamhers.
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iiileiii
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CllY OF
CHUIA VISfA
OFFICE OF THE CITY ATTORNEY
Date:
September 16, 1998
From:
The Honorable Mayor and City Council
John M. Kaheny, city Attorney~~'
Report Regarding Actions Taken in Closed Session
for the Meeting of 9/15/98
To:
Re:
The city Council met in Closed Session on 9/15/98 to discuss:
Existing litigation pursuant to Government Code Section 54956.9:
Gillespie v. City of Chula Vista and Fritsch v. City of Chula
Vista.
Conference with Labor Negotiator pursuant to Government Code
Section 54957.6: POA Negotiations.
The city Attorney hereby reports to the best of his knowledge from
observance of actions taken in the Closed Session in which the City
Attorney participated, that there were no reportable actions which
are required under the Brown Act to be reported.
JMK: 19k
C:\lt\clossess.no
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276 FOURTH AVENUE. CHULA VISTA. CALIFORNIA 91910. (619) 691-5037. FAX (619) 409-5823
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'7?//<:7 '/Ii
ORDINANCE NO. OS '7 0
AN ORDINANCE OF THE CITY OF CHULA VISTA AMENDING SECTION
19.09.040. J, OF THE CHULA VISTA MUNICIPAL CODE TO ENACT A
REVISED AIR QUALITY THRESHOLD STANDARD.
WHEREAS, at the initial request of the San Diego Air Pollution Control District (APCD),
the City's Growth Management Oversight Commission (GMOC) has evaluated the need for
amendment to the Air Quality Threshold Standard as part of its' annual review process; and,
WHEREAS, the GMOC, with the APCD's concurrence, presented a revised Air Quality
Threshold Standard as part of its' 1995 Annual Report; and,
WHEREAS, at the April 25, 1996,joint meeting with the GMOC, the Planning Commission
and City Council accepted the draft, revised Threshold Standard in concept, and directed staff to
finalize the revisions and return them for formal public hearing and adoption; and,
WHEREAS, on August 12, 1998 the Planning Commission held a duly noticed public
hearing, and voted unanimously (5-0-2) to recommend that the City Council enact the amendment
in accordance with its Resolution PCA-98-08/ PCM-98-37; and,
WHEREAS, the City Clerk set the time and place for a public hearing on said amendment
to the Municipal Code, and notice of said hearing together with its purpose was given by its
publication in a newspaper of general circulation in the City at least 10 days prior to the hearing; and,
WHEREAS, the hearirlg was held at the time and place as advertised, namely September 15,
1998, at 6:00 p.m. in the Council Chambers, 276 Fourth Avenue, before the City Council and said
hearing was thereafter closed. - .
NOW, THEREFORE, the City Council of the City of Chula Vista does hereby find,
determine, and ordain as follows:
SECTION I: That the amendment is exempt from environmental review pursuant to General
Rule 15061 (b) (3) of the California Environmental Quality Act guidelines.
SECTION II: That the proposed, revised standard is well-reasoned, and forms a workable
and logical foundation for annual progress/compliance reporting on air quality improvement
effons at the local and regionalleveJ.
SECTION III: That the City Council hereby adopts the proposed amendments to Section
19.09.040 J of the Chula Vista Municipal Code, as shown on Exhibit "A" attached hereto and
incorporated herein by this reference.
INFORMATION PACKET
SCANNED AT FIRST READING
OF THIS ORDINANCE ON:
8EP 15 /118
6./
COUNCIL AGENDA STATEMENT
Item-Z.
Meeting Date: 09/22/98
ITEM TITLE:
Ordinance ;27.1f' r Amending Section 2.46 of Chapter 2 of the
Chula Vista Municipal Code relating to the restructure of the Youth
Advisory Commission
Chief of POliC~
City Attorney qr. V /C1 A
City Manage~ ~ ~~
(4/5ths Vote: Yes _ No~)
SUBMITTED BY:
REVIEWED BY:
The Chula Vista City Council established the Youth Advisory Commission in late 1970 as
a means for providing input and recommendations to the City Council, City Manager, and
other members of City government in all matters affecting the youth of our community.
During the past several years the Commission has experienced a decline in the lack of
commitment and interest on the part of the Commissioners. Staff has evaluated the
Commission's issues and believes changing the current structure could resolve not only
the existing problems, but re-energize an individual's interest, commitment, and overall
productivity in serving with the Youth Advisory Commission. An ordinance is required to
allow for a one year trial program aimed at restructuring portions of the Youth Advisory
Commission to bring it into conformance with its original pLJrpose and intent.
RECOMMENDATION:
That Council adopt the ordinance amending Section 2.46, of Chapter 2 of the Chula Vista
Municipal Code and implement a restructuring program of the Youth Advisory Commission
for a one year trial period. Atthe end of the one year, staff will reevaluate the program and
make a final recommendation to Council.
BOARDS/COMMISSIONS RECOMMENDATION: The Youth Advisory Commission
unanimously concurs with staff's recommendation.
BACKGROUND:
In May of this year, the Chula Vista City Council requested staff evaluate and bring back
a policy regarding appointments to the Youth Advisory Commission. Council also
requested staff review the terms served by each Commissioner, the number of
appointments from each high school, and the level of involvement from school counselors
and principals.
1--/
Page 2, Item ?
Meeting Date 09/22/98
During discussions with members of the Youth Advisory Commission and their staff,
several problems and issues associated with the Commission's current structure emerged.
There are concerns that due to the insufficient number of projects and tasks, many of the
monthly meetings have become nonessential. Commissioners frequently leave due to a
lack of interest prior to completing their appointed terms. Additionally, there seems to be
a direct correlation between inactivity and an increased interest by Commissioners
entering their senior year in high school to explore and engage in a variety of family and/or
school activities and employment opportunities.
DISCUSSION:
Staff, in conjunction with members of the Youth Advisory Commission, discussed the need
to restructure and reestablish a workable format which would increase an individual's
commitment while effectively meeting the purpose and intent of the Youth Advisory
Commission's mission and goals. To accomplish this task, staff evaluated and discussed
the merits of several different options.
In the final analysis, staff believes in orderto meet Council's expectations, the Commission
should undergo restructuring for a one year trial period. To aid in this effort staff
recommends Council approve the following changes which will take effect immediately.
. Section 2.46.060 shall be amended to state: The Youth Advisory Commission shall
meet quarterly unless projects or tasks require monthly meetings. Quarterly
meetings will be utilized for training and leadership workshops conducted by the
Commission's liaison staff and the senior Commissioners themselves.
. The amended Section 2.60.040 will state as follows: To establish a working
partnership with each of the City's high schools and require two commissioners from
each school. One Commissioner shall be appointed from the school's Associated
Student Body (ASB) and the other from the open student population. Each
appointment will be for a period of one year and subject to annual reappointments.
. The amended Section 2.46.060 G.2. shall state: The Commission's liaison staff
shall provide regular communications with members of the Commission to
effectively facilitate the timely exchange of information in the form of projects, tasks
or requests. This would include the ability for either the advisors and/or the Youth
Advisory Commissioners to request monthly meetings as deemed necessary.
. The amended Section 2.46.060 G.3. shall state: Staff be given the flexibility to
address issues which may arise during the trial period that could hamper the
program's success.
/),;L
Page 3, Item.2...
Meeting Date 09/22/98
The restructuring recommendation and program changes have been shared and discussed
with David Palmer, Director of Library and Recreation, and Ed Brand, Superintendent for
the Sweetwater Union High School District, both of whom support the recommendation.
FISCAL IMPACT:
There is no fiscal impact related to amending this ordinance.
[K:\USR\ADM IN\SCS\A 113S\VOUTHCOM. WPDj
1~3
ORDINANCE No.!l2i9
AN ORDINANCE OF THE CITY OF CHULA VISTA
AMENDING CHAPTER 2.46 OF THE CHULA VISTA
MUNICIPAL CODE TO PROVIDE FOR RESTRUCTURING OF
THE YOUTH ADVISORY COMMISSION FOR A ONE-YEAR
TRIAL PERIOD
WHEREAS, the Chula vista City Council established the
Youth Advisory Commission in late 1970 as a means for providing
input and recommendations to the City Council, City Manager, and
other members of City government in all matters affecting the youth
of our community; and
WHEREAS, during the past several years the commission has
experienced a decline in the lack of commitment and interest on the
part of the Commissioners; and
WHEREAS, staff has evaluated the Commission's issues and
believes addressing the current structure could resolve not only
the existing problems, but re-energize an individual's interest,
commitment, and overall productivity in serving with the Youth
Advisory commission; and
WHEREAS, an ordinance is required to allow for a one year
trial program aimed at restructuring the Youth Advisory Commission
and bringing it into conformance with its original purpose and
intent.
The city Council of the city of Chula vista does ordain
as follows:
SECTION I: That Chapter 2.46 of the Chula vista
Municipal Code is hereby amended to read as follows:
Sections:
2.46.010
2.46.020
2.46.030
2.46.040
2.46.050
2.46.060
2.46.070
2.46.080
2.46.090
2.46.100
2.46.110
2.46.120
YOUTH ADVISORY COMMISSION
Creation.
Purpose and Intent.
Functions and Duties.
Membership.
Term in Office.
Operation of Commission.
Repealed.
Repealed.
Repealed.
Repealed.
Repealed.
Sunset Clause.
r-<j
2.46.010 Creation.
There is hereby created a Youth Advisory Commission.
2.46.020 Purpose and Intent.
It is the purpose and intent of the city council to establish
a youth commission to make recommendations and advise the city
council, the city manager, and other members of the Chula vista
government through the city manager in all matters affecting the
young people of this community as well as those in areas
surrounding the city and having some relationship to the city to
accomplish among other things:
A. The development of mutual understanding and respect between
the young people and all of the adult citizens of Chula Vista;
B. The establishment of liaison and maintenance of communications
with all of the young people of the community so as to better
understand the problems and difficulties confronting young
people in today's complex urban society;
C. The establishment of a forum for meaningful open communication
where the youth of Chula vista can state in an explicit manner
and in terms that will be understood by members of the
so-called "establishment";
D. The restoration of a feeling of mutual respect and
understanding on the part of all age groups in the city;
E. The elimination of those petty causes of friction which have
resulted in the alienation of our youth and the polarization
of our community based upon age;
F. The encouragement of full and active participation in all
phases of governmental process by the young people of this
community.
It is the basic intent of the city council to provide for the
young people of the city a sense of identity and self-recognition
so that the young people will truly feel that they are part of a
dynamic society which they will be expected to one day lead and
direct and should now be making an input so as to influence its
direction.
2.46.030 Functions and Duties.
The functions and duties of the commission shall be as
follows:
7.5'
A. Establish a direct communications link between the young
people of the city and the city council, to assist in those
matters which are of concern to the young people, and in turn,
to the entire community;
B. Provide recommendations and suggestions to the city council
and to all boards and commissions of the city reflecting the
point of view of the young people of this community.
2.46.040 Membership.
A. Number of Members.
The commission shall consist of nine two voting members per
hiqh school, a staff ex-officio member and up to three general
ex- officio members.
B. Designation of Members.
1. voting Members.
The yoting memecro ohall be Votinq members shall be two
students from each hiqh school appointed by the city
council upon recommendation of mayor from the qualified
residents of the city in accordance with section 600 et
seq. of the Charter. Members of the youth commission
shall be either students or nonstudento who have reached
~ passed the seventh grade educational level as
continuing students at the time of appointment and shall
maintain residence throughout the term of office and must
be under the age of eighteen as of the commencement of
the term to which they are appointed.
II. otudent applying for memberohijil need not be :1 member of
or oponoored by any student body go':erning orgaRi2:ation
or an officer of :1n:z' olaoo of HiD otudent body.
Repreoentation of any offioial or oanotiones. organiz:1tion
or yie,~oint io Rot to be regarded :10 a speoial
qualifioation for memberohip. The oounoil ',/ill use ito
beot efforto to :1pjiloint at le:1ot one otudent from aD many
aD poosisle of tHe high oohoolo, middle oohoolo and
junior high oolwolo ',/ithiR the oity limits. If there :1re
no apjillicationo or unaoocjiltable applioaRts from :1
partisular oohool, :1pplisaRto ',/ill be appointed from
another oohool.
To establish a workinq partnership with each of the
City'S hiqh schools, two commissioners from eaoh hiqh
school shall be appointed. One commissioner shall be
appointed from each hiqh school's Associated Student Body
(ASB) and the other from each school's open student population.
7,~
2. Staff Ex-officio Member.
The city manager or his/her designated representative
shall be an ex-officio member of the commission, who
shall not be required to be a qualified elector of the
city, but who shall have no vote (" staff ex-officio
member") .
3. General Ex-officio Members.
The city council, or its designee, may appoint not
greater than three additional ex-officio members of the
commission, who shall not be required to be qualified
elector(s) of the city, but any such appointed ex-officio
members shall have no vote ("general ex-officio member") .
2.46.050 Term of Office.
A. Term of Office--AII Classes of Members.
~ Poot Initi~l Termo.
Elwept ~s other.lioe pro'.Tided in thio Suboection A, the
term of office of ~ll mcmbero, ~nd ~ll cl~ooes of
membero, of oaid commiooion oh~ll be for a nominal period
of four yearo, and ohall terminate on June 30th of the
fourth year of their term, unless they ohall other~ioe
Dooner reoign, die, become disqualified or incompetent to
hola office.
~~ Initial Terms of Voting Members.
Notllithotanaing Suboection A.1, tIhe initial terms- of
each appointed votinq member shall commence upon
appointment and shall conclude, for one '.Toting member on
June 30,1993, for t',lO voting membero on June 38,1991,
for t\lO ,:oting members on June 30, 1995, and for tllO
';oting membero on June 30, 1995, unleoo they oh~ll
otHcr.lioe Dooner reoign, die, become dioqualified or
incompetcnt to hola office be for a period of one year
and sublect to annual reappointment, unless they shall
sooner resiqn, die, become disqualified or incompetent to
hold office.
a. l\ssignment to Initial Termo 131' Lot.
Voting membero oh~ll be ~ooigned to initi~l termo
by lot at the firot regular meeting ~t '"hich all
voting members are preoent, but in any e';ent not
1-7
latcr thi1n tHC tHinl. month after
appointment of thc ocventh voting member.
initial
~~. General Ex-officio Member.
The term of general ex-officio members shall be for a
period of four years from the time of appointment.
41. Staff Ex-officio Member.
The term of the staff ex-officio member shall be
indefinite.
5~. Holdover Office.
Notwithstanding the end of any member's initial term or
post-initial term as herein provided, a member, other
than the staff ex-officio member, shall be permitted to
continue to exercise the privileges of the former office
after the end of the term until the office to which he or
she was assigned is filled by re-appointment or by the
appointment of a qualified successor to office.
~2. Vacancies.
Notwithstanding the term of office to which a member is
assigned, said office shall be deemed vacant upon any of
the following events ("event of vacancy") :
a. The death or disability of said member that renders
said member incapable of performing the duties of
office.
b. The termination of status as member of the
commission or the classification which was assigned
to be represented on the commission.
c. The member's conviction of a felony or crime
involving moral turpitude.
d. The member's absence from three regular,
consecutive meetings of the commission, unless
excused by majority vote of such board or
commission expressed in its official minutes.
e. The member has submitted a resignation which
resignation has been accepted by the city council.
f. The membership has been terminated by a majority
vote of the city council.
1..f
Upon the occurrence of an event of vacancy as hereinabove
listed, the city council shall so declare the office to
be vacant, and shall expeditiously take such steps as are
necessary to fill said vacancy.
B. Number of Terms.
1. voting Members.
a. No voting member shall be appointed to more than
two terms except as herein provided.
b. A voting member assigned to an initial term of less
than two years may be appointed at the natural
expiration of their initial term to two terms in
addition to their initial term. A voting member
who currently occupies an office under an initial
term may not be appointed to fill the unexpired
term of another office which has become vacant.
c. A voting member appointed to the commission to fill
the unexpired term of an office of a voting member
which has become vacant ("unexpired term") which
has less than two years remaining on said unexpired
term, may be appointed to two terms in addition to
their unexpired term. A voting member who
currently occupies an office may not be
re-appointed to fill the unexpired term of another
office which has become vacant.
d. Any member may be re-appointed after two successive
years of not serving on the commission in any
office or membership capacity--voting, general ex-
officio or staff ex-officio.
2. General Ex-officio Members.
General ex-officio member may be reappointed without
limitation as to number of terms.
3. Staff Ex-officio Member.
The staff ex-officio member shall serve at the pleasure
of the city council.
2.46.060 Operation of Commission.
A. Time of Meetings.
The Commission shall meet quarterly unless prolects or tasks
require monthly meetinqs. Quarterly meetinqs will be utilized
7-9
for traininq and leadership workshops conducted bY the
Commission's liaison staff and the senior Commissioners
themselves. The advisors and/or the Youth Commissioners may
request monthly meetinqs as deemed necessary.
B. Place of Meetings.
Unless the commission shall otherwise establish another
regular place for its meetings and adyise the city clerk
accordingly, the commission shall meet in the parks and
recreation conference room in the administrative building at
the city hall complex located at 276 Fourth Avenue, Chula
vista, or at such other place as may be posted upon the door
of said conference room at least thirty minutes in advance of
the meeting.
C. Conduct of Meetings.
The meetings of the commission, and notice thereof, shall be
governed by the same rules and regulations by which the city
council is bound in the conduct of public meetings.
D. Quorum.
Five voting Members shall constitute a quorum for the
transaction of business.
E. Resolutions.
The affirmative vote of a majority of the entire membership
shall be required for the passage of any resolution of the
commission.
F. Reports and Recommendations.
All reports and recommendations shall be made in writing.
G. staff Support.
~ All officers and department heads shall cooperate with
and render reasonable assistance to the commission. The
city manager may make available staff and clerical
support to the commission to fulfill its functions and
duties, provided such staff and clerical support is
available.
L The Commission's liaison staff shall provide reqular
communications with members of the Commission to
effectively facilitate the timely exchance of information
in the form of prolects, tasks or requests.
7, /.0
~ Staff shall be qiven flexibilitv to address issues which
mav arise durinq the one-year trial period that could
hamper the proqram's success.
H. Rules and Regulations.
The commission may make such rules and regulations not
inconsistent with the provisions of this chapter.
2.46.070 Rules and regulations.
(Section repealed by Ord 2555 !11 (part), 1993; Ord 1335 H
(part), 1971; Ord 1283 ~1 (part), 1970; prior code ~1.602(f)).
2.46.080 Meetings-Quorum.
(Section repealed by Ord 2555 ~1 (part), 1993; Ord 1335 ~1
(part), 1971; Ord 1283 ~1 (part), 1970; prior code ~1.602(g)).
2.46.090 Ad hoc committees.
(Section repealed by Ord 2555 H (part), 1993; Ord 1335 ~1
(part), 1971; Ord 1283 ~1 (part), 1970; prior code ~1.602(h)).
2.46.100 Duties and functions designated.
(Section repealed by Ord 2555 H (part), 1993; Ord 1335 ~1
(part), 1971; Ord 1283 ~1 (part), 1970; prior code ~1.603).
2.46.110 Staff assistance and funding.
(Section repealed by Ord 2555 ~1 (part), 1993; Ord 1335 H
(part), 1971; Ord 1283 ~1 (part), 1970; prior code ~1.604).
2.46.120 Sunset clause.
This Chapter shall remain in effect only until one year after
it was approved and siqned by Council, and as of that date is
repealed, unless a later enacted ordinance extends or deletes that
date.
SECTION II: This ordinance shall take effect and be in
full force on the thirtieth day from and after its second reading
and adoption.
Presented by c::
121~/u
Richard Emerson, Chief of
Police
H: \home\lorraine\or\youth. com
Approved as to form by
A
ney
1-/1
COUNCIL AGENDA STATEMENT
ITEM TITLE:
Item: ~
Meeting Date: 09/22/98
Ordinance:< 7.52J Adding Sections 9.09.030 through 9.09.080 to Chapter
9.09 of the Chula Vista Municipal Code relating to the daytime loitering of
juveniles on school days.
Chief of POliCrr
City Attorney" . /' \\ ~
City Manager:DK ~ ~V\
(4/5's Vote: Yes_ NO-.lU
SUBMITTED BY:
REVIEWED BY:
The Chula Vista Police Department's Juvenile Division has historically conducted periodic truancy
sweeps in which juveniles are returned to their respective schools. These sporadic sweeps,
although effective, do not provide the consistency necessary to address the long term problem.
Adding an effective daytime loitering ordinance to the Municipal Code will enhance the ability of
officers to deal with truancy issues. Such an ordinance will expand the working partnership
between law enforcement and the school districts in an effort to address the problem of juvenile
truancy and its impact on the community.
BOARD/COMMISSION RECOMMENDATION: The daytime loitering ordinance is supported by
the Youth Commission.
RECOMMENDATION: That City Council adopt the ordinance adding Sections 9.09.030 through
9.09.080 to the Chula Vista Municipal Code.
DISCUSSION:
Truancy, as defined by the Education Code, has traditionally been handled within the school
system. The City of Chula Vista does not currently have a municipal ordinance covering truancy,
although the juvenile justice system will hear truancy cases as part of an official crime report or
issuance of a citation. Truancy has traditionally been handled through the school district's SARB,
(Student Attendance Review Board) or informally through local juvenile diversion programs.
Juveniles who are not attending school during daytime school hours are at significantly higher risk
of becoming involved in crime related incidents. It is an issue many communities now face.
A six month study was conducted in June 1996 by the Los Angeles Police Department to evaluate
the effectiveness of their loitering/truancy ordinance. The study (enacted after the ordinance
change) details a decrease in school hour crimes in both Part I and Part II crime categories as
reported in the Uniform Crime Report Index.
Residential burglaries for example decreased by 8.1 %, vehicle burglaries decreased by 12.2%,
shoplifting decreased by 18.1 %, and there was an overall reduction of theft-related crimes by 9.6%
'8 -!
Page -L Item:g
Meeting Date: 09/22/98
The reduction in crime was not the only benefit. There was also an increase in school attendance
by 2.4% in the middle schools and by 2.9% in the high school level.
Not only did the ordinance accomplish the primary goal of getting students back to a learning
environment within the schools, but it also had a positive impact on the associated Federal/State
funding allocated to schools for education.
Current juvenile truancy procedures are ineffectual because school officials have little recourse
other than suspensions, detentions or transfers which do not hold the parent(s) of the truant
juvenile accountable for the child's actions.
Implementation of a daytime loitering ordinance would significantly lessen an officer's time by
allowing the officer to issue a citation and return the student to school. Minors and their parent(s)
would be required to appear in court. This would be in addition to any disciplinary action
administered by the school district. This process gives the court an option of fining the juvenile or
ordering community service. It also addresses the truancy issue from a court perspective with both
parent and child.
This ordinance is just one of several proactive steps available to law enforcement in an effort to
effectively reduce truancy and crime related issues. It also provides responsibility and
accountability to those directly involved in violating truancy laws.
Several cities within San Diego County have adopted a Daytime Loitering Ordinance to combat
truancy related issues. These include the City of San Diego, the City of Poway, and the
unincorporated areas within the county.
Superintendent Edward M. Brand, EdD. of the Sweetwater Union High School District, Judge
James R. Milliken, Presiding Judge of San Diego Juvenile Court, and Joan K. Stein, Deputy District
Attorney and Chief ofthe Juvenile Division for the District Attorney's Office are all supportive of the
ordinance and encourage its implementation. Copies of letters of support from the aforementioned
individuals are attached hereto as Exhibits A through C.
FISCAL IMPACT:
There is no net fiscal impact to the General Fund. There may be an increase in revenues as a
result of fines imposed by the court.
[K:\USRIADMIN\SCSIA 113S\LDITERWPD]
8.:;2
EXHIBIT A
W:4e ~uperinr (!11TUrl
OF THE
~ta:lJ! of QIalifumin
Chambers of
JAMES R. MILLIKEN
Presiding Judge of the Juvenile Court
JUVENIl..E. DIVISION
2851 MEADOW LARK DRIVE
SAN DIEGO, CALIFORNIA 92123
(619) 694-4222
June 8, 1998
Chief Rick Emerson
Chula Vista Police Department
276 Fourth Avenue
Chula Vista, CA 91910
Re: Chula Vista's Proposed Ordinance Adding
Sections 9.09.030 through 9.09.090 of the
Chula Vista Municipal Code Regarding
Loitering and Truancy of Juveniles Who Are
the Subiect of Compulsory Education Statutes
Dear Chief Emerson:
I am in receipt of the above proposed city ordinance. I also have
reviewed the analysis and recommendations of said ordinance prepared by your
department and the City Manager. I fully support the enactment of this ordinance.
Supervision of young people who begin to misbehave and cut school is vital to the
long-term success of our juvenile justice programs. Young people must be required
to go to school and have cOrJSequences for misbehavior.
i fuiiy support adoption of this ordinance oy your City Council. Thank
you for your continued good work.
i\ .
V r~,truly y/) Ih
U&- 4A
GA ES R. MilLIKEN
. Pres ing Judge, Juvenile Court
JRM:pjw
VIA FAX TO: C. Isabelle, Juvenile Division, FAX # (619) 691-5281
and Original via U.S. Mail
[g:\milliken\emerson.j08]
~'3
EXHIBIT B
ASSISTANT DISTRlCf A'ITORI'~EY
OFFICE OF
THE DISTRICT ATTORNEY
COUNTY OFSAN DIEGO
Juvenile Branch Office
2851 Meadow Lark Drive
San Diego, CA 92123-2792
(619)694-4250
GREGORY THOMPSON
PAUL J. PFINGST
DISTRICT A TTQRNEY
June 11, 1998
Chief Rick Emerson
Chula Vista Police Department
276 Fourth A venue
Chula Vista, CA 91910
Dear Chief Emerson:
I have received and reviewed a copy of Chula Vista's proposed curfew
ordinance. I fully support the enactment of this ordinance by your City Council.
As you know, the Office of the District Attorney continues to increase its efforts
in the area of truancy prosecution and crime prevention. A city curfew ordinance
helps our community promote continuing education and a decrease in crime. We
also hope it will help keep our young people safe.
Thank you for the leadership and commitment the Chula Vista Police Department
routinely shows in the area of juvenile justice and crime prevention.
Sincerely,
~Y'- Sk~
'J
JOAN K. STEIN
Deputy District Attorney
Chief, Juvenile Division
JKS:jp
0-1
EXHIBIT C
SWEETWATER UNION HIGH SCHOOL DISTRICT
Office of the Superintendent. 1130 Fifth Avenue' Chula Vista, California 91911-2896
(619) 691-5555' FAX (619) 498-1997
Edward M. Brand, Ed.D.
Superintendent
June 12, 1998
Chief Rick Emerson
Chula Vista Police Department
276 Fourth Avenue
Chula Vista, CA 91910
Re: Chula Vista's Proposed Ordinance Adding
Sections 9.09.030 through 9.09.090 of the
Chula Vista Minicipal Code Regarding
Loitering and Truancy of Juveniles Who Are
the Subject of Compulsory Education Statutes
Dear Chief Emerson:
I have reviewed the proposed city ordinance prepared by your department and the City
Manager and fully support its enactment. Young people must know it is required of them to
attend school and if they don't abide by the rules, must suffer the consequences.
Keep up the good work!
Sincerely, d
~L/~
Edward M. Brand, Ed.D.
Superintendent
EB:cw
%.s
ORDINANCE NO. ~ 15t1
AN ORDINANCE OF THE CITY OF CHULA VISTA ADDING
SECTIONS 9.09.030 THROUGH 9.09.080 TO CHAPTER
9.09 OF THE CHULA VISTA MUNICIPAL CODE
RELATING TO DAYTIME LOITERING OF JUVENILES ON
SCHOOL DAYS
The City Council of the city of Chula vista does ordain
as follows:
SECTION I: That Chapter
Municipal Code is hereby amended by
through 9.09.080 to read as follows:
9.09 of
adding
the Chula vista
sections 9.09.030
Sec. 9.09.030 Purpose.
The purpose of this section relating to daytime loitering
of juveniles on school days is to reduce the incidence of
juvenile truancy that plagues our schools and create a
burden upon the health, safety and welfare of the
community. Students absent from school are denied an
education; unexcused absences result in a loss of state
and federal funding to the detriment of all students;
unsupervised students may involve themselves in unsafe
activities by loitering in residential neighborhood,
business districts, or industrial centers; and, some
unsupervised students may engage in criminal activity to
the detriment of the community; Further, some
unsupervised students may become a burden on police who
must return them to school, wait for parents to pick them
up, and investigate any and all criminal activity related
to the student's truancy. As a result, therefore, the
City Council of the City of Chula vista finds and
determines that a special need exists for the adoption of
a city ordinance to prohibit truancy of any juvenile
under the age of 18, who is subject to compulsory
education or to compulsory continuation education, with
certain specific exceptions set forth herein. In
addition, the City Council desires to discourage parents
from permitting, or by insufficient control, allowing
such truancy. It is further the intent of the City
Council to provide appropriate criminal sanctions against
any juvenile or parent who violates the provisions of
this chapter.
Sec. 9.09.040. Definitions.
For purposes of this chapter, the below terms are defined
as follows:
J -/p
A. "Adult" means any person twenty-one (21) years of
age or older.
B. "Emergency" includes, but is not limited to, fire,
natural disaster, automobile accident, injury to
person, and necessity for immediate medical care
for another person.
C. "Establishment" means any privately owned place of
business to which the public is invited.
D. "Juvenile" means any person under eighteen (18)
years of age.
E. "Parent" means the adult biological or adoptive
parent of a juvenile; the court appointed guardian
of the juvenile; foster parent; the adult
designated by the biological or adoptive parent to
have custody and control of the juvenile, for any
period of tim.e
F. "Public Place" means any place to which the public
has access and includes, but is not limited to,
streets, highways, and the common areas of schools,
hospitals, office buildings, transportation
facilities, shopping centers, and malls.
Sec. 9.09.050 Daytime Loitering of Juveniles in Public
Places on School Days.
A. It is unlawful for any juvenile who is subject to
compulsory education or to compulsory continuing
education to loiter, idle, wander, or be in or upon
the public streets, highways, roads, alleys, parks,
playgrounds, or other public grounds, public
places, public buildings, or the premises of any
establishment, vacant lots or any place other than
school or home between the hours of 8:30 a.m. and
1:30 p.m. on any day when school is in session for
that juvenile.
B. section 9.09.050A does not apply under any of the
following circumstances:
1. When the juvenile is accompanied by his or her
parent or guardian;
2. When the juvenile is on an emergency errand
directed by his or her parent or guardian;
3-7
3. When the juvenile is going directly to, or
coming directly from his or her place of
school-approved employment;
4. When the juvenile is going directly to or
coming directly from a medical appointment;
5. When the juvenile has permission to leave the
school campus for lunch and has in his or her
possession a valid, school issued, off-campus
permit;
6. When the juvenile is going directly to, or
directly coming from a compulsory alternative
education program activity;
7. When the juvenile is attending or, without any
detour or stop, going to or returning from an
official school, religion, government-
sponsored activity, or other recreation
activity supervised by adults;
8. When the juvenile is engaged in obtaining or
providing medical care of a parent or family
member.
9. When the juvenile is officially enrolled in
home schooling; or
10. When the juvenile has passed a general
educational development test and received a
California high school equivalency
certificate.
Sec. 9.09.060 Responsibility of Parent.
It is unlawful for the parent of any juvenile to
knowingly permit or, by insufficient control, to allow
the juvenile to be in violation of Section 9.09.050A.
Sec. 9.09.070. Enforcement Procedure.
A. Upon any violation of Section 9.09. 050A, a peace
officer may issue a citation to the juvenile and
may detain the juvenile until he or she can be
placed n the care and custody of his or her parent
or may transport the juvenile to his or her home or
to the school from which the juvenile is absent.
If cited, the juvenile and a parent shall appear in
court as directed in the citation. The parent
shall be advised of the fact that the juvenile was
cited for a violation of the City of Chula vista
~'3
Municipal Code Section 9.09.050A. The parent shall
be warned of his or her responsibility and
liability as the juvenile's parent.
B. If a parent has been previously warned as set forth
in Section 9.09.070A, a peace officer may issue a
citation for an infraction, in violation of Section
9.09.060, to the parent to appear in court.
C. When a parent has previously been issued a citation
for an infraction as set forth in Section 9.09.070,
upon any subsequent violation by a parent of
section 9.09.060, a peace officer may lssue a
citation for a misdemeanor to the parent of the
juvenile to appear in court.
Sec. 9.09.080 Penalties.
A. Any parent or juvenile convicted of an infraction
for violation of sections 9.09.050A or 9.09.060 may
be punished by a fine not exceeding two hundred
fifty dollars ($250.00) or by a requirement to
perform county, city, or school-approved work
projects or community service or both. If required
to perform a project or community service, the
total time for performance shall not exceed sixty
(60) days, during times other than a juvenile's
hours of school attendance or a juvenile or
parent's hours of employment.
B. Any parent convicted of a misdemeanor violation of
section 9.09.060 may be punished by imprisonment in
the County Jail for a period of time not exceeding
six (6) months or by a fine not exceeding one
thousand dollars ($1,000.00) or both.
SECTION II: This ordinance shall take effect and be in
full force and effect on the thirtieth day after its second reading
and adoption.
Presented by
Approved as to form by
{2iue (? c:u~
Richard Emerson, Chief of
Police
M. Kaheny, ~ At orney
H:\home\lorraine\or\loiter.909
/J-LJ
COUNCIL AGENDA STATEMENT
Item~
Meeting Date: 09/22/98
ITEM TITLE:
ORDINANCE ~ 2.5/ Amending Chapter 9.28 of the Chula Vista Municipal
Code (Curfew Ordinance).
Chief of Police ~W;
City Attorney ~
Ci~ M'",9''C1<. , ~
(4/5ths Vote: Yes_ No-1L-)
SUBMITTED BY:
REVIEWED BY:
The wording in the current City of Chula Vista curfew Ordinance is currently overbroad. The City of
San Diego recently had its curfew ordinance challenged and the court found the ordinance to be
unconstitutional. Chula Vista's ordinance is similar to the wording in San Diego's ordinance and San
Diego has since amended its ordinance.
RECOMMENDATION: It is recommended the Council amend the current curfew ordinance by
adding sections to chapter 9.28 of the Chula Vista Municipal Code.
BOARDICOMMISSION RECOMMENDATION: Not applicable.
DISCUSSION:
The current Curfew Ordinance for the City of Chula Vista states, "It is unlawful for any minor under
the age of eighteen years to be upon any public street or at any public place in the city between the
hoursof eleven p.m. and five a.m., unless such minor is accompanied by one of his parents, or by
his guardian, or by a person legally having the care, custody, or control of such minor. It is unlawful
for any parent, guardian, or other person lawfully entitled to the care, custody or control of any minor
under the age of eighteen years to knowingly allow, suffer, or permit such minor to be upon the street
or other public place within the city limits unless accompanied by such person indicated during the
hours set forth herein."
The language contained in Chula Vista's curfew ordinance is similar to language in San Diego's old
ordinance which prohibited anyone under the age of 18 to "loiter, idle, wander, stroll or play" in
unsupervised areas between the hours of 10 p.m. and 6 a.m.. San Diego's ordinance was recently
challenged and the case was heard before the United States Court of Appeals. The Court of Appeals
held that the language of the ordinance was vague and ruled the ordinance unconstitutional.
The City of Chula Vista's ordinance has not been challenged, but based upon similar wording and
9-1
Page~, Item ~
Meeting Date: 09/22/98
San Diego's experience, staff is recommending changes in the ordinance to conform with the ruling
by the United States Court of Appeals.
Changes to the ordinance will include exceptions to protect the legitimate exercise of constitutional
rights by minors and their parents. The updated version reads: "It is unlawful for any minor to be
present in any public place or on the premises of any establishment within the City of Chula Vista
during curfew hours." Exceptions include a minor accompanied by a parent or other adult; a minor
on an errand at a parents discretion; a minor traveling in a vehicle on interstate travel; or a minor
traveling on the job or to and from work. Other exceptions include emergency travel; being on the
sidewalk abutting the minor's residence; attending school, religious, or recreational activities
supervised by adults; attending political rallies or other events protected by the First Amendment and
being emancipated pursuant to law.
The proposed changes have withstood challenges and court appeals in both San Diego, and Dallas,
Texas. It is recommended that the current ordinance be amended to conform to the U.S.
Constitution and to protect the rights of minors and their parents. Changes in the ordinance will not
restrict their rights but delineate and expand their rights.
FISCAL IMPACT: There would be no costs associated with this ordinance and it would have no
negative impact on the General Fund.
[K:\USRIADMINlSCS\A 113SICURFEW. WPDJ
q.~
ORDINANCE NO. a.1 ;f /
AN ORDINANCE OF THE CITY OF CHULA VISTA
AMENDING CHAPTER 9.28 OF THE CHULA VISTA
MUNICIPAL CODE TO PROVIDE FOR IMPLEMENTATION
OF THE MINOR'S CURFEW LAW
WHEREAS, the City of Chula vista, pursuant to the police
powers delegated to it by the California Constitution, has the
authority to enact laws which promote the public health, safety and
general welfare of its citizens; and
WHEREAS, the City of Chula vista has determined that the
incidents of juvenile gang activity, juvenile violence and the
commission of crimes in which juveniles are involved is magnified
in both seriousness and volume during late-night hours; and
WHEREAS, the city Council has further determined that
persons under the age of 18 years are, by virtue of their lack of
maturity and experience, susceptible to the influences of gang
activity and criminal behavior, particularly during late-night
hours; and
WHEREAS, it is the conviction of the city Council that
the exercise of parental authority is the most effective means of
preventing the commission of crimes by juveniles; provided,
however, in the absence of adequate parental supervision, or to
more forcefully support the exercise of parental supervision, the
city of Chula vista has the duty to enact measures for the
protection of minor and the general public; and
WHEREAS, in the performance of such duty, the City of
Chula vista has, in the past, enacted and historically enforced a
late-night curfew applicable to minors; and
WHEREAS, on June 9, 1997, the united States Court of
Appeals for the Ninth Circuit rules that a juvenile curfew
ordinance, substantially similar to that enacted by the City of
Chula vista, was unconstitutional; and
WHEREAS, said ruling became final on June 30, 1997; and
WHEREAS, unless action is taken by the City Council, the
City of Chula vista may be without a properly enforceable juvenile
curfew measure, upon and after June 30, 1997; and
WHEREAS, the City Council has determined that it would be
highly detrimental to the welfare of the community to be without
the protection of a juvenile curfew and that it is necessary to
enact a Constitutionally enforceable juvenile curfew, as an urgency
ordinance to become effective immediately, for the protection and
preservation of the public health, safety and welfare; and
q-3
WHEREAS, it is the determination of the City Council that
the measure set forth herein corrects the Constitutional defects of
the pre-existing ordinance by clearly proscribing the late-night
presence of a minor in certain defined public places while, at the
same time, recognizing and preserving the Constitutional rights of
minors and their parents.
The City Council of the City of Chula Vista does ordain
as follows:
SECTION I: That Section 9.28.010 of Chapter 9.28 of the
Chula vista Municipal Code is hereby amended to read as follows:
9.28.010 Regulations generally.
It io unL:n:ful for any minor under the age of eighteen yearo
to be upon :my E'Hlblic otreet or at any public pl:J.ce in the city
bet,:een the houro of eleyen p.m. :J.nd fi'le a.m., unleoo ouch minor
io accompanied bi' one of hiD parento, or by hiD guardian, or by a
person legally haying the care, cuotody or control of ouch minor.
It io unla,:ful fClr O-ny po-rent, gU:J.rdian, or otHer perDon Im:fully
entitled to the care, cUDtody or control of any minor B.naer tHe age
of eighteen yeO-ro to lmm:ingly allm:, Duffer or permit Duch minor
to l3e upon the Dtreet or other public place '.lithin tHe city limito
unleos accompanied by ouch perDon indic:J.ted during the houro oct
forth herein.
A. DEFINITIONS FOR CURFEW PROVISIONS.
For purposes of Section 9.28.010:
L "Curfew hours" means the period from 11:00 p.m. any
eveninq of the week. until 5:00 a.m. the followinq day.
h "Emerqency" means an unforeseen combination of
circumstances or the resultinq state that calls for
immediate action. The term includes, but is not limited
to. a fire. natural disaster. an automobile accident or
any situation requirinq immediate action to prevent
serious bodily inlury or loss of life.
L "Establishment" means any privately-owned place of
business operated for profit to which the public is
invited. includinq but not limited to. any place of
amusement or entertainment.
L "Guardian" means (1) a person who. under court order. is
the quardian of the person of a minor; or (2) a public or
private aqency with whom a minor has been placed by the
court.
~ "Minor" means any person under eiqhteen (18) years of
S!8L
L "Parent" means a person who is a natural parent.
adoptive parent. or step-parent of another person.
q,1f
L "Public place" means any place to which the public or
substantial qroup of the public has access and includes,
but is not limited to, streets, hiqhways, and the common
areas of schools, hospitals, apartment houses, office
buildinqs, transport facilities and shops.
h "Responsible adult" means a person at least eiqhteen (18)
years of aqe, authorized by a parent or quardian to have
the care and custody of a minor.
~ "Serious bodily iniury" means bodily iniury that creates
a substantial risk of death or that causes death, serious
permanent disfiqurement or protracted loss or impairment
of the function of a bodily member or orqan,
~ CURFEW REGULATIONS.
~ It is unlawful for any minor to be present in any public
place or on the premises of any establishment within the
city of Chula vista durinq curfew hours.
L It is unlawful for any parent or quardian of a minor
knowinqlY to permit, or by insufficient control to allow,
the minor to be present in any public place or on the
premises of any establishment within the City durinq
curfew hours.
~ DEFENSE TO PROSECUTION.
It is a defense to prosecution under section 9,28,010B that
the minor was:
~ accompanied by the minor's parent or quardian, or by a
responsible adult;
L
quardian,
on an errand at the direction of the minor's parent or
or the responsible adult without any detour or stop;
h
in a motor vehicle involved in interstate travel;
L
enqaqed in any
returninq home
detour or stop;
employment activity, or
from employment act i vi ty ,
qoinq to
without
or
any
~ involved in an emerqency;
~ on the sidewalk abuttinq the minor's residence;
L attendinq an official school, reliqious, or other
recreational activity supervised by adults and sponsored
by the City of Chula vista, a civic orqanization, or
another similar entity that takes responsibility for the
minor, or qoinq to or returninq home from, without any
detour or stop, an official school, reliqious, or other
recreational activity supervised by adults and sponsored
i 9.:;
by the city of Chula Vista, a civic orqanization or
another similar entity that takes responsibility for the
minor;
~ exercisinq First Amendment riqhts protected by the United
states Constitution; or
~ emancipated pursuant to law.
~ ENFORCEMENT PROCEDURE.
Before takinq any enforcement action under this section, a
police officer shall ask the apparent offender's aqe and reason for
beinq in the public place or on the premises of the establishment
durinq curfew hours. The officer shall not issue a citation or
make an arrest under this section unless the officer reasonably
believes that an offense has occurred and that, based on any
responses and other circumstances, no defense under Section
9.28.0l0C is present or applicable.
1L- PENALTY.
~ Each violation of this section shall constitute a
separate offense.
.L
Any person violatinq
shall be quilty of a
with in accordance
procedures.
the provisions of Section 9.28.0l0B
misdemeanor. Minors shall be dealt
with luvenile court law and
SECTION II: This ordinance shall take effect and be in full
force on the thirtieth day from and after its second reading and
adoption.
Presented by
t2t~~ f !!
Richard Emerson, Chief of
Police
Approved as to form by
~
city Attorp?
c: \or\curfew
q-0
COUNCIL AGENDA STATEMENT
Item 10
Meeting Date 9/22/98
SUBMITTED BY:
Ordinance;l.J5:L Establishing a 25 M.P.H. Speed Limit on EastLake
Drive between Hillside Drive and Lakeshore Drive and adding this
roadway segment to Schedule X as maintained by the City Engineer.
Director of Public Works ~ A
City Manageruz , ~\
(4/5ths Vote: Yes_No~
ITEM TITLE:
REVIEWED BY:
Based on the provisions of the California Vehicle Code Section 40803, and pursuant to authority
under the Chula Vista Municipal Code section 10.48.020, the City Engineer has determined that
in the interest of minimizing traffic hazards and traffic congestion, and for the promotion of public
safety, the speed limit on EastLake Drive between Hillside Drive and Lakeshore Drive be
established at 25 M.P.H.
RECOMMENDATION: That the City Council place the Ordinance establishing a 25 M.P.H.
Speed Limit on EastLake Drive between Hillside Drive and Lakeshore Drive, amending Schedule
X as set forth in Section 10.48.020 of the Chula Vista Municipal Code (Established Speed Limits
In Certain Zones - Designated), and adding this roadway segment to Schedule X as maintained
by the City Engineer.
BOARDS AND COMMISSIONS RECOMMENDATIONS:
The Safety Commission, at their meeting of August 13, 1998, voted MSC (Liken / Cochrane)
4-0-3-0 with Commissioners Gove, Hoke and Miller absent, to accept staff's report and
recommend that the City Council place an Ordinance establishing a 25 M.P.H. Speed Limit on
EastLake Drive between Hillside Drive and Lakeshore Drive, amending Schedule X as set forth
in Section 10.48.020 of the Chula Vista Municipal Code (Established Speed Limits In Certain
Zones - Designated), and adding this roadway segment to Schedule X as maintained by the City
Engineer.
DISCUSSION: The City Engineer has determined the need to establish a posted speed limit
on EastLake Drive between Hillside Drive and Lakeside Drive. Section 40803 of the California
Vehicle Code (CVC) requires that an Engineering/Traffic Survey has been conducted within five
years in order for the law enforcement officers to enforce the posted speed, and to eliminate Speed
traps as defined in Section 40802 of the CVC.
/bl-/
Page 2, Item / ~
Meeting Date 9/22/98
Speed Trap-Section 40802(b) provides that prima facie speed limits established under Sections
22352(b)(1), 22354, 22357, 22358 and 22358.3 may not be enforced by radar unless the speed
limit has been justified by an engineering/traffic survey within the last five years. An
"Engineering/Traffic Survey" is required where enforcement involves the use of radar or other
electronic speed measuring devices, under CVC 40802(b).
According to the CalTrans Traffic Manual, the following criteria apply to speed limits: Speed
limits in California are governed by the California Vehicle Code, Sections 22348 through 22413.
Section 22350 of the Vehicle Code provides that no person shall drive a vehicle upon a highway
at a speed greater than is reasonable or prudent, having due regard for weather, visibility, traffic
and the surface and width of the highway, and in no event at a speed which endangers the safety
of persons or property.
Sections 22357 and 22358 authorize local authorities to establish prima facie speed limits on
streets and roads under their jurisdiction, on the basis of an engineering/traffic survey.
EastLake Drive in this area is an 80-foot curb to curb roadway, with a 16-foot raised median,
Class II residential collector. It is striped four lanes with two lanes in the northbound direction
and two lanes in the southbound direction. Bike lanes exist on both sides of the roadway.
Parking is prohibited on both sides of the roadway. The design speed is 30 MPH and the Average
Daily Traffic (ADT) is 7,080 on EastLake Drive in this area.
In determining the speed limit which is reasonable and safe, and which is most appropriate to
facilitate the orderly movement of traffic, important factors are prevailing speeds, unexpected
conditions, and accident records. The accident rate at this road segment, which does not have any
unexpected conditions, is 2.04 accidents per million vehicle miles (A VM) which is lower than the
statewide average of 2.33 A VM for similar roadways in the State of California. Per the recently
conducted engineering/traffic survey, the 85th percentile speed on EastLake Drive is 27 MPH.
Speed limits should be established at or at the first 5 mph increment below the 85th percentile
speed, which is defined as that speed at or below which 85 percent of the traffic is moving.
Based on the above data, it has been determined that the speed limit should be posted at 25 MPH
in order to comply with the California Vehicle Code requirements, otherwise this roadway is
considered a speed trap and police radar enforcement of the posted speed limit cannot be
conducted.
/tJ,Z
Page 3, Item 10
Meeting Date 9/22/98
This new current survey will expire on June 3,2003. It is recommended that the City of Chula
Vista Municipal Code be revised as follows:
10.48.020 Schedule X - Establishing Speed Limits in Certain Areas
Name of Street Beginning At Ending At Proposed Speed Limit
EastLake Drive Hillside Drive Lakeshore Drive 25 MPH
FISCAL IMPACT: The cost to install signs and pavement legends is $150.00.
Attachment: Area Plat
Engineering/Traffic Survey
File No.: 0760-95-CY029
H:IHOMEIENGlNEERIAGENDAIELAKEDR.DMW
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DAE:
8/6/1998
SPEED LIMIT - ENGINEERING/TRAFFIC SURVEY
STREET: EASTLAKE DRIVE
LIMITS: HILLSIDE DRIVE - LAKESHORE DRIVE
Existing Posted Speed Limit UNPOSTED MPH
SUMMARY OF SPEED SURVEYS
Segment: HillSIDE DR. .. lAKESHORE DR.
Date Taken: 6/3/98
No. vehicles on Sample: 100
85th Percentile Speed: 27 MPH
Range of Speeds Recorded: 20 - 34 MPH
Block #:
ROADWAY CHARACTERISTICS
Classification: Class" Collector
Width: 32' / 16' Median / 32'
No. of lanes for both directions 4
Horizontal Alignment: MIN. R = 600' S/O E. "H" STREET
Vertical Alignment: +5.50% TO -1.85% OVER 220' V.C. DESIGN SPEED
30 MPH.
Average Daily Traffic: 7080
On-street Parking: NOT ALLOWED
Special conditions: BIKE LANES IN BOTH DIRECTIONS. NO DIRECT
DRIVEWAY ACCESS TO ROAD. BUS STOP.
Accident History: THE ACCIDENT RATE AT THIS SEGMENT (2.04 ACCIDENTS
PER MILLION VEHICLE MILES) IS LESS THAN THE AVERAGE (2.33) FOR
SIMILAR ROADWAYS IN THE STATE OF CALIFORNIA.
SURVEY RESULTS
Study was prepared by: BOB KELEMAN Study was checked by: {I1;'j,()
Date:6/17/1998
Recommendations: ST ABLlSH 2 MPH SP ED LIMIT
Date Recommendatio,n Approved: ~/.2f/::
BY:~~ AAJ"':=-.o A!-c' Y?</
Approved Speed Limit: 25 MPH
//,.....~-..:~
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Per CVC 40803, Survey Expires: 6/03/2003 '-;i/0~'"-'~":"/
~ t:J . $"H:IHOMEIENGINEERITEMPTRAFlSPEEDlSliRVEY11.BKK
ORDINANCE NO.~ 7&j~
AN ORDINANCE ESTABLISHING A 25 M. P. H. SPEED
LIMIT ON EASTLAKE DRIVE BETWEEN HILLSIDE DRIVE
AND LAKE SHORE DRIVE AND ADDING THIS ROADWAY
SEGMENT TO SCHEDULE X AS MAINTAINED BY THE
CITY ENGINEER
WHEREAS, based on the provisions of the California
Vehicle Code section 40803, and pursuant to authority under the
Chula vista Municipal Code Section 10.48.020, the city Engineer has
determined that in the interest of minimizing traffic hazards and
traffic congestion, and for the promotion of public safety, the
speed limit on EastLake Drive between Hillside Drive and Lakeshore
Drive be established at 25 MPH; and
WHEREAS, a engineering and traffic study, as required by
State Law, has been conducted and it has been determined that the
appropriate speed in this area is to be posted at 25 MPH.
NOW, THEREFORE, the city Council of the City of Chula
Vista does ordain as follows:
SECTION I: That Schedule X of a Register of Schedules
maintained by the City Engineer as provided in section 10.48.020 of
the Chula vista Municipal Code, Established Speed Limits in certain
Zones and Establishing a Speed Limit of 25 MPH on EastLake Drive
between Hillside Drive and Lakeshore Drive, adding this location to
Schedule X, is hereby amended to include the following changes:
Chula vista Municipal Code Section 10.48.020 - SCHEDULE X
ESTABLISHED SPEED LIMITS IN CERTAIN ZONES
Name of Street Beqinninq At Endinq At Proposed
Speed Limit
EastLake Drive Hillside Drive Lakeshore 25 M.P.H.
Drive
SECTION II: This ordinance shall take effect and be in
full force on the thirtieth day from and after its adoption.
Presented by
Approved as to form by
John P. Lippitt, Director of
Public Works
H:\home\lorraine\OR\SPEED.EST
It' -6
COUNCIL AGENDA STATEMENT
Item 1/
Meeting Date 9/22/98
ITEM TITLE:
Ordinance J153 Establishing a 35 M.P .H. Speed Limit on Clubhouse
Drive between EastLake Parkway and Hunte Parkway and adding this
roadway segment to Schedule X as maintained by the City Engineer.
Director of Public W ork~ rtJ{.,
Ci~M~g~~~
(4/5ths Vote: Yes_No~
SUBMITTED BY:
REVIEWED BY:
Based on the provisions of the California Vehicle Code Section 40803, and pursuant to authority
under the Chula Vista Municipal Code section 10.48.020, the City Engineer has determined that
in the interest of minimizing traffic hazards and traffic congestion, and for the promotion of public
safety, the speed limit on Clubhouse Drive between EastLake Parkway and Hunte Parkway be
established at 35 MPH.
RECOMMENDATION: That the City Council place the Ordinance establishing a 35 M.P.H.
Speed Limit on Clubhouse Drive between EastLake Parkway and Hunte Parkway, amending
Schedule X as set forth in Section 10.48.020 of the Chula Vista Municipal Code (Established
Speed Limits In Certain Zones - Designated), and adding this roadway segment to Schedule X as
maintained by the City Engineer.
BOARDS AND COMMISSIONS RECOMMENDATIONS:
The Safety Commission, at their meeting of August 13, 1998, voted MSC (McAlister / Acton)
4-0-3-0 with Commissioners Gove, Hoke and Miller absent, to accept staff's report and
recommend that the City Council place an Ordinance establishing a 35 M.P.H. Speed Limit on
Clubhouse Drive between EastLake Parkway and Hunte Parkway, amending Schedule X as set
forth in Section 10.48.020 of the Chula Vista Municipal Code (Established Speed Limits In
Certain Zones - Designated), and adding this roadway segment to Schedule X as maintained by
the City Engineer.
DISCUSSION: The City Engineer has determined the need to establish a posted speed limit
on Clubhouse Drive between EastLake Parkway and Hunte Parkway. Section 40803 of the
California Vehicle Code (CVC) requires that an Engineering/Traffic Survey has been conducted
within five years in order for the law enforcement officers to enforce the posted speed, and to
eliminate Speed traps as defined in Section 40802 of the CVC.
//-/
Page 2, Item / I
Meeting Date 9/22/98
Speed Trap-Section 40802(b) provides that prima facie speed limits established under Sections
22352(b)(1), 22354, 22357, 22358 and 22358.3 may not be enforced by radar unless the speed
limit has been justified by an engineering/traffic survey conducted within the last five years. An
"Engineering/Traffic Survey" is required where enforcement involves the use of radar or other
electronic speed measuring devices, under CVC 40802(b).
According to the CalTrans Traffic Manual, the following criteria apply to speed limits: Speed
limits in California are governed by the CVC, Chapter 7- Speed Laws, Sections 22348 through
22413. Section 22350 of the CVC provides that no person shall drive a vehicle upon a highway
at a speed greater than is reasonable or prudent, having due regard for weather, visibility, traffic
and the surface and width of the highway, and in no event at a speed which endangers the safety
of persons or property.
Sections 22357 and 22358 authorize local authorities to establish prima facie speed limits on
streets and roads under their jurisdiction, on the basis of an engineering/traffic survey.
Clubhouse Drive in this area varies in width between 52' and 88' curb to curb, with a landscaped
median near Greensview Drive, Class II residential collector. It is striped four lanes with two
lanes in the eastbound direction and two lanes in the westbound direction between EastLake
Parkway and Greensview Drive. Between Greensview Drive and Hunte Parkway, Clubhouse
Drive is a Two-lane Roadway. Bike lanes exist on both sides of the roadway. Parking is only
allowed along the north side of the roadway between Greensview Drive and Hunte Parkway. The
design speed is 35 MPH and the Average Daily Traffic (ADT) is 2,340 on Clubhouse Drive in
this area.
In determining the speed limit which is reasonable and safe, and which is most appropriate to
facilitate the orderly movement of traffic, important factors are prevailing speeds, unexpected
conditions, and accident records. The accident rate at this road segment, which does not have any
unexpected conditions, is 0.56 accidents per million vehicle miles (A VM) which is lower than the
statewide average of 2.03 A VM for similar roadways in the State of California. Per the recently
conducted engineering/traffic survey, the 85th percentile speed on Clubhouse Drive is 38 MPH.
Speed limits should be established at or at the first 5 mph increment below the 85th percentile
speed, which is defined as that speed at or below which 85 percent of the traffic is moving.
Based on the above data, it has been determined that the speed limit should be posted at 35 MPH
in order to comply with the California Vehicle Code requirements, otherwise this roadway is
considered a speed trap and police radar enforcement of the posted speed limit cannot be
conducted.
/1. :2
Page 3, Item / /
Meeting Date 9/22/98
This new current survey will expire on June 2,2003. It is recommended that the City of Chula
Vista Municipal Code be revised as follows:
10.48.020 Schedule X - Establishing Speed Limits in Certain Areas
Name of Street Beginning At Ending At Proposed Speed Limit
Clubhouse Drive EastLake Parkway Hunte Parkway 35 MPH
FISCAL IMPACT: The cost to install signs and pavement legends is $150.00.
Attachment: Area Plat
Engineering/Traffic Survey
File No.: 0760-95-CY029
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FILE NO, KY-119
DWN 3Y:D.M. Wolfe
AREA
PLAT
DATE:August 6, ,98
SPEED LIMIT - ENGINEERING/TRAFFIC SURVEY
STREET: CLUBHOUSE DRIVE
LIMITS: EASTLAKE PARKWAY - HUNTE PARKWAY
Existing Posted Speed Limit UNPOSTED MPH
SUMMARY OF SPEED SURVEYS
EASTLAKE PARKWAY
Segment:
Date Taken:
NO.vehicles on Sample:
85th Percentile Speed:
Range of Speeds Recorded:
HUNTE PARKWAY
6/2/98
100
38 MPH
24 - 43 MPH
Block #: 2300 (PER THE 1998 THOMAS BROS. GUIDE)
ROADWAY CHARACTERISTICS
Classification: Class II Collector
No. of lanes for both directions 2
Width: 52 - 88 FEET
Horizontal Alignment: RADIUS MIN. = 400 FEET
Vertical Alignment: + 3.00% TO -5.00% OVER 600 FT. V.C.
Average Daily Traffic: 2340
On-street Parking: PARKING IS ONLY ALLOWED ON THE NORTH SIDE
BETWEEN GREENSVIEW DR. AND HUNTE PARKWAY.
Special conditions: BIKE LANES ON BOTH SIDES OF ROADWAY. RAISED
CONCRETE MEDIAN EASTLAKE PKWY. TO 350' EAST OF GREENSVIEW DR.
Accident History: THE ACCIDENT RATE AT THIS SEGMENT 10.56 ACCIDENTS
PER MILLION VEHICLE MILESIIS LOWER THAN THE AVERAGE (2.03) FOR
SIMILAR ROADWAY IN THE STATE OF CALIFORNIA.
SURVEY RESULTS
Study was prepared by: BOB KELEMAN Study was checked by: MJD
Date: 6/11/1998
Recommendations: ESTABLISH A 35 MPH SPEED LIMIT
- / k
Date Rec9-rn~nda1~ Approved: ,,/;2.,;; .9-r
By: ___/~~ -,,'.:4r/41-C;Jj-2>=';l...Y
Approved Speed Limit: 35 MPH
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/ /. 5" H:IHOMEIENGINEERITEMPTRAF\SPEEDISURVEY8.8KK
ORDINANCE NO. f)? 63
AN ORDINANCE ESTABLISHING A 35M. P. H. SPEED
LIMIT ON CLUBHOUSE DRIVE BETWEEN EASTLAKE
PARKWAY AND HUNTE PARKWAY DRIVE AND ADDING
THIS ROADWAY SEGMENT TO SCHEDULE X AS
MAINTAINED BY THE CITY ENGINEER
WHEREAS, based on the provisions of the California
Vehicle Code Section 40803, and pursuant to authority under the
Chula vista Municipal Code section 10.48.020, the City Engineer has
determined that in the interest of minimizing traffic hazards and
traffic congestion, and for the promotion of public safety, the
speed limit on Clubhouse Drive between EastLake Parkway and Hunte
Parkway be established at 35 MPH; and
WHEREAS, a engineering and traffic study, as required by
State Law, has been conducted and it has been determined that the
appropriate speed in this area is to be posted at 35 MPH.
NOW, THEREFORE, the City Council of the city of Chula
vista does ordain as follows:
SECTION I: That Schedule X of a Register of Schedules
maintained by the city Engineer as provided in section 10.48.020 of
the Chula vista Municipal Code, Established Speed Limits in Certain
Zones and Establishing a Speed Limit of 35 MPH on Clubhouse Drive
between EastLake Parkway and Hunte Parkway, adding this location to
Schedule x, is hereby amended to include the following changes:
Chula vista Municipal Code Section 10.48.020 - SCHEDULE X
ESTABLISHED SPEED LIMITS IN CERTAIN ZONES
Name of Street Beqinninq At Endinq At Proposed
Speed Limit
Clubhouse EastLake Hunte Parkway 35 M.P.H.
Drive Parkway
SECTION II: This ordinance shall take effect and be in
full force on the thirtieth day from and after its adoption.
Presented by
Approved as to form by
/~
c'
John P. Lippitt, Director of
Public Works
H:\home\lorraine\OR\SPEED.EST
//~
COUNCIL AGENDA STATEMENT
Item / d___
Meeting Date 9/22/98
ITEM TITLE:
ordinanceJ151" Establishing a 45 M.P.H. Speed Limit on Hunte
Parkway between Otay Lakes Road and South Greensview Drive and
adding this roadway segment to Schedule X as maintained by the City
Engineer.
SUBMITTED BY:
Director of Public Work~
City Managw ~
(4/5ths Vote: Yes_No~
REVIEWED BY:
Based on the provisions of the California Vehicle Code Section 40803, and pursuant to authority
under the Chula Vista Municipal Code section 10.48.020, the City Engineer has determined that
in the interest of minimizing traffic hazards and traffic congestion, and for the promotion of public
safety, the speed limit on Hunte Parkway between Otay Lakes Road and South Greensview Drive
be established at 45 MPH.
RECOMMENDATION: That the City Council place the Ordinance establishing a 45 M.P.H.
Speed Limit on Hunte Parkway between Otay Lakes Road and South Greensview Drive, amending
Schedule X as set forth in Section 10.48.020 of the Chula Vista Municipal Code (Established
Speed Limits In Certain Zones - Designated), and adding this roadway segment to Schedule X as
maintained by the City Engineer.
BOARDS AND COMMISSIONS RECOMMENDATIONS:
The Safety Commission, at their meeting of August 13, 1998, voted MSC (Liken/Acton) 4-0-3-0
with Commissioners Gove, Hoke and Miller absent, to accept staff's report and recommend that
the City Council place an Ordinance establishing a 45 M.P.H. Speed Limit on Hunte Parkway
between Otay Lakes Road and South Greensview Drive, amending Schedule X as set forth in
Section 10.48.020 of the Chula Vista Municipal Code (Established Speed Limits In Certain Zones
- Designated), and adding this roadway segment to Schedule X as maintained by the City
Engineer.
DISCUSSION: The City Engineer has determined the need to establish a posted speed limit
on Hunte Parkway between Otay Lakes Road and South Greensview Drive. Section 40803 of the
California Vehicle Code (CVC) requires that an Engineering/Traffic Survey has been conducted
/:J.-j
Page 2, Item / ~
Meeting Date 9/22/98
within five years in order for the law enforcement officers to enforce the posted speed, and to
eliminate Speed traps as defined in Section 40802 of the CVC.
Speed Trap-Section 40802(b) provides that prima facie speed limits established under Sections
22352(b)(1), 22354, 22357, 22358 and 22358.3 may not be enforced by radar unless the speed
limit has been justified by an engineering/traffic survey conducted within the last five years. An
"Engineering/Traffic Survey" is required where enforcement involves the use of radar or other
electronic speed measuring devices, under CVC 40802(b).
According to the CalTrans Traffic Manual, the following criteria apply to speed limits: Speed
limits in California are governed by the CVC, Chapter 7- Speed Laws, Sections 22348 through
22413. Section 22350 of the CVC provides that no person shall drive a vehicle upon a highway
at a speed greater than is reasonable or prudent, having due regard for weather, visibility, traffic
and the surface and width of the highway, and in no event at a speed which endangers the safety
of persons or property.
Sections 22357 and 22358 authorize local authorities to establish prima facie speed limits on
streets and roads under their jurisdiction, on the basis of an engineering/traffic survey.
Hunte Parkway in this area is an 88-foot curb to curb roadway, with a 24-foot raised median,
four-lane major street with bike lanes on both sides of the roadway. Parking is prohibited on
Hunte Parkway which is striped four lanes, with two lanes in the northbound direction and two
lanes in the southbound direction. The design speed is 55 MPH and the Average Daily Traffic
(ADT) is 2,090 on Hunte Parkway in this area.
In determining the speed limit which is reasonable and safe, and which is most appropriate to
facilitate the orderly movement of traffic, important factors are prevailing speeds, unexpected
conditions, and accident records. This roadway, which has no unexpected conditions, was opened
to the public three years ago and has no accident history since. Per the recently conducted
engineering/traffic survey, the 85th percentile speed on this segment of Hunte Parkway is 49
MPH. Speed limits should be established at or at the first 5 mph increment below the 85th
percentile speed, which is defined as that speed at or below which 85 percent of the traffic is
movmg.
Based on the above data, it has been determined that the speed limit should be posted at 45 MPH
in order to comply with the California Vehicle Code requirements, otherwise this roadway is
considered a speed trap and police radar enforcement of the posted speed limit cannot be
conducted.
/:2.;;Z
Page 3, Item 1:Z
Meeting Date 9/22/98
This new current survey will expire on July 6, 2003. It is reconunended that the City of Chula
Vista Municipal Code be revised as follows:
10.48.020 Schedule X - Establishing Speed Limits in Certain Areas
Name of Street Beginning At Ending At Proposed Speed Limit
Hunte Parkway Otay Lakes Road South Greensview 45 MPH
Drive
FISCAL IMPACT: The cost to install signs and pavement legends is $150.00.
Attachment: Area Plat
Engineering/Traffic Survey
File No.: 0760-95-CY029
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SPEED LIMIT - ENGINEERING/TRAFFIC SURVEY
Si;:;t:ET: HUt-iiE PARKWAY
L1lv'1iTS: OT A Y LAKES ROAD - SOUTH GREENSVIEW DRIVE
Existing Posted Speed Limit UNPOSTED MPH
SUMMARY OF SPEED SURVEYS
Segment: OTAY LAKES RD. - S. GREENSVIEW DR.
Date Taken: 7/6/98
NO.vehicles on Sample: 100
85th Percentile Speed: 49 MPH
Range of Speeds Recorded: 26 - 59 MPH
Block #: 1100-1300 (PER THE 1998 THOMAS BROS. GUIDE)
R06DW A Y CHARACTERISTICS
Classification: FOUR-LANE MAJOR STREET
Width: 32'/24' MEDIAN/32' =88' MAXIMUM CURB TO CURB
No. of lanes for both directions 4
Horizontal Alignment: 2000 FT. = RADIUS MIN.
Vertical Alignment: +4.96% TO -0.62% OVER 1200' V.C.
Average Daily Traffic: 2090
On-street Parking: NO PARKING ALLOWED
Special conditions: 6 FT. BIKE LANE ON BOTH SIDES OF ROADWAY
Accident History: NO ACCIDENTS WITHIN THE PAST THREE YEARS.
SURVEY RESULTS
Study was prepared by: BOB KELEMAN Study was checked by: MJD
Date:7/6/1998
Recommendations: ESTABLISH A 45 MPH POSTED SPEED LIMIT
Date Recommendation Approved: S4/fJ('
./:?~~.~/'.:;:::::?- / /
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Approved Speed Limit: dS-MPH
Per CVC 40803. Survey Expires: 7/6/2003
/:J':J
ORDINANCE NO. c5l ?~/
AN ORDINANCE ESTABLISHING A 45 M.P.H. SPEED
LIMIT ON HUNTE PARKWAY BETWEEN OTAY LAKES ROAD
AND SOUTH GREENSVIEW DRIVE AND ADDING THIS
ROADWAY SEGMENT TO SCHEDULE X AS MAINTAINED BY
THE CITY ENGINEER
WHEREAS, based on the provisions of the California
Vehicle Code Section 40803, and pursuant to authority under the
Chula vista Municipal Code Section 10.48.020, the City Engineer has
determined that in the interest of minimizing traffic hazards and
traffic congestion, and for the promotion of public safety, the
speed limit on Hunte Parkway betweeen Otay Lakes Road and South
Greensview Drive be established at 45 MPH; and
WHEREAS, a engineering and traffic study, as required by
State Law, has been conducted and it has been determined that the
appropriate speed in this area is to be posted at 45 MPH.
NOW, THEREFORE, the city Council of the City of Chula
vista does ordain as follows:
SECTION I: That Schedule X of a Register of Schedules
maintained by the City Engineer as provided in Section 10.48.020 of
the Chula vista Municipal Code, Established Speed Limits in certain
Zones and Establishing a Speed Limit of 45 MPH on Hunte Parkway
between Otay Lakes Road and South Greensview Drive, adding this
location to Schedule X, is hereby amended to include the following
changes:
Chula vista Municipal Code Section 10.48.020 - SCHEDULE X
ESTABLISHED SPEED LIMITS IN CERTAIN ZONES
Name of Street Beqinninq At Endinq At Proposed
Speed Limit
Hunte Parkway Otay Lakes South 45 M.P.H.
Road Greensview
Drive
SECTION II: This ordinance shall take effect and be in
full force on the thirtieth day from and after its adoption.
Presented by
Approved as to form by
n M. Kaheny, city
torney
John P. Lippitt, Director of
Public Works
H:\home\lorraine\OR\SPEED.EST
/~~6
COUNCIL AGENDA STATEMENT
ITEM TITLE:
Item L.:f3
Meeting Date 09/22/98
RESOLUTION 19113;cCEPTING DONATION TO THE POLICE
DEPARTMENT TO BE UTILIZED IN CONJUNCTION WITH THE NEW
COMPUTER AIDED DISPATCH SYSTEM.
Chief of Police ~ ......:: U^
City Manage~ ~ ~'l
(4/5ths Vote: Yes _ No-L)
SUBMITTED BY:
REVIEWED BY:
RECOMMENDATION: That the City Council accept the donation and authorize the
appropriation of said donation to the Police Department to be utilized in conjunction with the
new Computer Aided Dispatch System.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable
DISCUSSION:
On August 21, 1998 Mr. Kheder, owner of Computer Renaissance located at 2260 Otay
Lakes Road, Suite 106 in Bonita, contacted staff to donate a 27" computer monitor. The
monitor was part of several items taken from Mr Kheder's business in a burglary and later
recovered by the San Diego Police Department. The monitor was returned to Mr. Kheder
with minor cosmetic damage to the outside casing. The monitor itself is operational
however, due to the cosmetic damage, Mr. Kheder views the monitor as unmarketable. The
monitor is valued at approximately $2,000.
The monitor provides an excellent tool towards enhancing the Computer Aided Dispatch
System and could actually be used in one of several applications.
Staff has spoken with the DirectorofManagement& Information Services, Louie Vignapiano
and Communications System Manager, Herb Kelsey both of whom support the
recommendation to accept the donated monitor.
FISCAL IMPACT: There is no fiscal impact for acceptance of the monitor. The equipment
will be treated as a one time acquisition with no replacement. Maintenance will be provided
by Management and Information Services.
/E-)
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C1lY OF
CHUlA VISTA
OFFICE OF THE MAYOR
SHIRLEY HORTON
August 27, 1998
Joseph Kheder
Computer Renaissance
2260 Otay Lakes Road
Suite 106
Chula Vista, CA 91913
Dear Mr, Kheder,
On behalf of the Chula Vista City Council, I would like to take this opportunity to thank
you for your recent donation of a MultiSync 4PG, 27" monitor to the Chula Vista Police
Department.
The monitor provides an excellent tool towards enhancing the Computer Aided Dispatch
System and could actually be used in one of several applications, It's through donations
such as yours that enable us to improve the services that we offer to our residents,
Thank you again for your thoughtful donation, it is very much appreciated,
Sincerely,
4~J~
Shirley rforton
Mayor
;g.;2
276 FOURTH AVENUE' CHULA VISTA' CALIFORNIA 91910' (619) 691-5044' FAX (619) 476-5379
O""I_iAnotr""~?,,,,,,
RESOLUTION NO. /9/ ;? ~
.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING DONATION TO THE POLICE
DEPARTMENT TO BE UTILIZED IN CONJUNCTION WITH
THE NEW COMPUTER AIDED DISPATCH SYSTEM.
WHEREAS, the Police Department received an unsolicited donation of a 27"
computer monitor valued at an estimated $2,000 from Computer Renaissance located in
Bonita; and,
WHEREAS, the donation was presented to the Police Department to be
utilized in conjunction with the newly created Computer Aided Dispatch System.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula
Vista does hereby accept the donation to the Police Department to be utilized in
conjunction with the Computer Aided Dispatch System.
Approved as to form by:
Richard P. Emerson
Chief of Police
~.
M. Kaheny
y Attorney
t:-
F,\USRIADMIN\SCS\RESOS\COMPUTERWPD
/3" 3
COUNCIL AGENDA STATEMENT
ITEM TITLE:
Itemd
Meeting Date: 09/22/98
RESOLUTION \C\\~MENDING THE FY 1998-99 BUDGET AND
APPROPRIATING UNANTICIPATED REVENUES IN THE AMOUNT
OF $15,500 TO THE POLICE DEPARTMENT FOR PROACTIVE
ENFORCEMENT AT THE CHULA VISTA SHOPPING CENTER
ChiefofPolicep /" \LA
City ManageryR., ,. ~~ \
(4/5ths Vote: YeslL No_)
SUBMITTED BY:
REVIEWED BY:
Prompted by a high number of calls for service on Wednesday evenings at the Chula Vista
Shopping Center, the Police Department and the Operations Manager of the Shopping
Center entered into a collaborative effort to reduce the number of call for service. Since
June, two uniform officers have been assigned to the shopping center from 6:00 p.m. until
10:00 p.m. every Wednesday night on an overtime basis. The selective proactive
enforcement has resulted in a positive reduction in the number of calls for service at the
shopping center.
RECOMMENDATION: That the City Council amend the FY 1998-99 Budget and
appropriate unanticipated revenues in the amount of $15,500 in overtime for proactive
enforcement at the Chula Vista Center.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The Chula Vista Shopping Center attracts a large amount of activity on Wednesday nights
due to the Cinema Star's Wednesday night bargain features. As a result, it was not
uncommon to receive several disturbance calls atthe Chula Vista Center requiring multiple
units. In response, staff and the Chula Vista Center entered into a collaborative effort to
reduce the numbers of calls for service at the Chula Vista Center. The initiative has had
a resounding success. Since June 3,1998, only one call for service has been received
on Wednesday evenings and that was for a stolen vehicle. The partnership has enhanced
the Chula Vista Center's security of its patrons and chronic disturbance complaints no
longer impact patrol call for service. The program is anticipated to continue indefinitely
subject to periodic review and approval from both the Chula Vista Police Department and
central Management for the Chula Vista Shopping Center.
/ -'I~ /
Page 2, Itemd
Meeting Date: 09/22/98
FISCAL IMPACT: There is no net fiscal impact to the General Fund. The service at the
Chula Vista Shopping Center on Wednesday evening is being provided on an overtime
basis with full reimbursement by the Chula Vista Shopping Center.
[K:\USR\ADMINlSCSIA 113SICVGENTER. WPDJ
;';;-2
RESOLUTION / 9/ ;l ~
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CHULA VISTA AMENDING THE
FY 1998-99 BUDGET AND APPROPRIATING
UNANTICIPATED REVENUES IN THE
AMOUNT OF $15,500 TO THE POLICE
DEPARTMENT FOR PROACTIVE
ENFORCEMENT OF THE CHULA VISTA
SHOPPING CENTER
WHEREAS, on June 3,1998, the Chula Vista Police Department entered into
a collaborative effort with the Chula Vista Shopping Center for service on Wednesday
evenings; and,
WHEREAS, two officers have been assigned on an overtime basis from 6:00
p.m. until 1 0:00 p.m. every Wednesday night at the Chula Vista Shopping Center; and,
WHEREAS, the FY 1998-99 Budget will be amended to reflect $15,500 in
overtime reimbursementforthe Chula Vista Shopping Center associated with the program;
and,
WHEREAS, the program will continue indefinitely subject to periodic review
and approval by the Chula Vista Police Department and the Chula Vista Shopping Center's
management.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula
Vista does hereby amend the 1998-99 Budget to add $15,500 in overtime funds to the
Police Department's patrol overtime account (100-1040-5103) to be reimbursed by the
Chula Vista Shopping Center.
Presented by:
Approved as to form by:
{lwpc
Richard P. Emerson
Chief of Police
---.,
M. Kaheny
Ity Attorney
[K:\USR\ADMIN\SCS\RESOS\CVCENTER. WPO]
/1'~ 3
COUNCIL AGENDA STATEMENT
ITEM TITLE:
Item -.L5
Meeting Date: 09/22/98
RESOLUTION /9/// AUTHORIZING CONDITIONAL
TEMPORARY CLOSURE OF A PORTION OF RANCHO DEL REY
PARKWAY ON OCTOBER 10 AND 11, 1998, FOR THE ORANGE
CRATE DERBY
Chief of POliC: ~
Risk Manage~ /'" (j A
City Manage7])R bt:Y ~1
o - - (4/5ths Vote: Yes_ No~)
SUBMITTED BY:
REVIEWED BY:
The Bonita Orange Crate Derby Committee of the Bonita Valley Lions Club is requesting
permission for a temporary street closure on Rancho Del Rey Parkway on October 1 0 and
11, 1998, to conduct their nineteenth Annual Orange Crate Derby.
RECOMMENDATION: That Council approve the resolution and authorize conditional
temporary closure of a portion of Rancho Del Rey Parkway on October 10 and 11, 1998,
for the Orange Crate Derby, subject to staff conditions as stated in this report.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION: The Bonita Orange Crate Derby Committee is requesting permission to
conduct the nineteenth Annual Orange Crate Derby on Saturday and Sunday, October 10
and 11, 1998. The event would be conducted on the west section of Rancho Del Rey
Parkway, between Terra Nova Drive to the north, and Del Rey Boulevard to the south.
Both Terra Nova Drive and Del Rey Boulevard, as well as all other sections of Rancho Del
Rey Parkway, would remain open to traffic at all times. Diagrams of the event area are
attached (Attachment "A" and "B"). This is a two day event with the street closed to all
traffic from 6:00 a.m. Saturday until 6:00 p.m. Sunday.
The sponsor expects that approximately 150-200 youngsters, ages 7 to 13, "driving" 75
separate derby cars, would be involved in the double elimination competition during the two
day event. The derby cars are built by families, according to specifications provided by the
sponsors. Each car is equipped with a steering wheel (steering capacity is limited to avoid
"over-steering" by young drivers) and a friction-drag braking device. Each car is inspected
to verify that safety equipment is in working order, and drivers are required to wear
helmets, long pants, and sturdy shoes.
/~-/
Page 2, Item 1.5
Meeting Date: 09/22/98
The race course is approximately 1,000 feet in length, with no curves or turns. The entire
course is separated with traffic safety cones. The use of cones serves two purposes; they
delineate lanes, and also act as brakes if the cars accidently run over them. The run-out
area below the finish line is also lined with traffic cones. Only two cars are permitted on
the course at anyone time.
Spectator areas are designated and separated from the course by flag lines.
The sponsors would be required to provide insurance, portable toilets, trash containers and
trash control, necessary traffic barricades, cones, and directional signs, and overnight
security (most cars will remain at the event site overnight).
The event has been conducted in the Rancho Del Rey area for the past seven years. No
significant problems with this event have been noted. The event would have very little
impact on residents in the area, since all residential areas are fully accessible by alternate
streets, and development in the western area of Rancho Del Rey is incomplete at this time
and there are no homes on the race route.
Approval of the request should be subject to the following conditions:
1. The sponsors shall submit proof of insurance in the form of a Certificate of
Insurance for $2 million Commercial General liability insurance, or equivalent form,
with a policy endorsement naming the City as insured, making their insurance
primary with respect to the City's insurance and providing notification of
cancellation.
2. Provide a letter acceptable to the City Attorney from the sponsors in which they
agree:
a) Not to sue the City, its agents and employees for any act arising from the
Orange Crate Derby; or,
b) To hold the City harmless and to release the City, its agents and employees
from any and all liability arising from the Orange Crate Derby, excluding only
that liability which may arise from the sole negligence or sole willful conduct
of the City.
3. The sponsors shall provide, at their own expense, all necessary supplies and
services required to safely conduct the event, including portable toilets, trash
receptacles, trash control, crowd control, traffic control and traffic control equipment,
signs and security.
4. Sponsors shall provide a fully refundable $250 cleaning/damage deposit.
5. Sponsors shall post applicable street closure signs at least 48 hours in advance of
the event.
6. All event participants shall be required to sign liability waivers approved by the City
Attorney as to form. These waivers must indicate that the City of Chula Vista will
be indemnified and held harmless.
/!J'~
Page 3, Item 15
Meeting Date: 09/22/98
7. The sponsors shall provide adequate SUperviSiOn of event spectators and
participants to prevent damage to City property and landscaping.
8. The sponsors shall provide adequate and sufficient street barricades and
supervision to insure that no vehicles are permitted into the event area throughout
the duration of the event, including the overnight period.
9. Sponsors shall notify area residents that the event is being held 48 hours prior to
the event.
FISCAL IMPACT: There is no fiscal impact on the City. The event sponsors will be
responsible for all event costs. However, if any services are provided by the City before,
during, or after the event, they will be fully reimbursed by the sponsor.
Attachments:
"A" - General Site Plan
"8" - Detail Site Plan
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ATTACHMENT B
DETAIL
RESOLUTION NO. /q /1!
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING CONDITIONAL TEMPORARY
CLOSURE OF A PORTION OF RANCHO DEL REY
PARKWAY ON OCTOBER 10 AND 11, 1998 FOR THE
ORANGE CRATE DERBY
WHEREAS, the Bonita Orange Crate Derby Committee of the Bonita Valley
Lions Club is requesting permission for a temporary street closure on Rancho del Rey
Parkway on October 10 and 11, 1998, to conduct their Nineteenth Annual Orange Crate
Derby.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Chula Vista does hereby authorize temporary closure of Rancho del Rey Parkway on
October 10 and 11, 1998, for the Orange Crate Derby subject to the following conditions:
1. The sponsors shall submit proof of insurance in the form of a Certificate of
Insurance and Policy Endorsement for $2 million Commercial General liability
insurance, or equivalent form, with a policy endorsement naming the City as
insured, making their insurance primary with respect to the City's insurance and
providing notification of cancellation.
2. Provide a letter acceptable to the City Attorney from the sponsors in which they
agree:
(A) Not to sue the City, its agents and employees for any act arising from the
Orange Crate Derby; or
(B) To hold the City harmless and to release the City, its agents and employees
from any and all liability arising from the Orange Crate Derby, excluding only
that liability which may arise from the sole negligence or sole willful conduct
of the City.
3. The sponsors shall provide, at their own expense, all necessary supplies and
services required to safely conduct the event, including portable toilets, trash
receptacles, trash control, crowd control, traffic control and traffic control equipment,
signs, and security.
4. Sponsors shall provide a fully refundable $250 cleaning/damage deposit. (This has
already been received by the City.)
/S-~
5. Sponsors shall post applicable street closure signs at least 48 hours in advance of
the event.
6. All event participants shall be required to sign liability waivers approved by the City
Attorney as to form. These waivers must indicate that the City of Chula Vista will
be indemnified and held harmless.
7. The sponsors shall provide adequate supervision of event spectators and
participants to prevent damage to City property and landscaping.
8. The sponsors shall provide adequate and sufficient street barricades and
supervision to insure that no vehicles are permitted into the event area throughout
the duration of the event, including the overnight period.
9. Sponsors shall notify area residents that the event is being held 48 hours prior to
the event.
~:;a
Richard Emerson
Chief of Police
Approved as to form by:
.,
~
J M. Kaheny
Ity Attorney
K:\USR\ADMIN\SCS\RESOS\ORANGE.wpd
/51
COUNCIL AGENDA STATEMENT
REVIEWED BY:
Item ~
Meeting Date 09122198
RESOLUTION /9/7 f ApPROVING THE PRIORITIES, POLICIES AND PROCEDURES
FOR THE 1999-00 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Community Development Director C S 1
'"V M,"",,\)\Z.- ~ ~ 14I51h. V.'" Y..~ .'lll
ITEM TITLE:
SUBMITTED BY:
BACKGROUND:
The City of Chula Vista has participated in the federal COBG program since its inception in 1974. The primary
objective of the program is the development of viable urban communities by providing decent housing and a suitable
living environment, principally for persons of low and moderate income. The City has the discretion of allocating
funds to specific activities, as long as those activities meet the eligibility requirements set forth in the regulations.
Every year prior to the allocation of COBG funds, staff goes through a public comment and review period which
presents a challenging task in determining funding recommendations. In order to facilitate the upcoming
application process, staff is recommending the following priorities, policies and procedures to expedite this
process.
These priorities, policies, and procedures were approved by Council for the 1998-99 COBG process and proved
successful in assisting staff in reviewing funding applications.
RECOMMENDATION: That the City Council adopt the resolution and approve the proposed COBG funding
priorities. policies and procedures presented below.
BOARDS/COMMISSIONS RECOMMENDATION: The COBG funding priorities, policies. and procedures
will be presented to the Housing Advisory Commission at the meeting of September 23. Staff will invite two
members of the Housing Advisory Commission to participate in the COBG process for fiscal year 1999-00.
DISCUSSION:
In order to be eligible for funding. a project or service must address at least one of the COBG national objectives,
which are: (1) benefit primarily low and moderate income families; (2) aid in the prevention or elimination of slums
or blight; (3) meet other community needs having a particular emergency (disaster. etc.). Traditionally, the City
has allocated its COBG funds under the following categories: (1) Administration and Planning; (2) Community
Projects; (3) Capital Improvement Projects; and (4) Public Services.
/~,/
Page 2, Item ~
Meeting Date 09/22/98
Public Services has historically been the most difficult category in which to allocate funds. The priorities, policies
and procedural guidelines will assist staff in facilitating the funding demands of the social service agencies.
However, the City is limited in the amount of funds that can be expended for this category. Regulations allow a
maximum of 15% of the annual entitlement to be spent on public services. Every year the City receives increasing
numbers of applications for service projects from nonprofit community service agencies and City departments.
The amount of funding awarded to most agencies is substantially less than requested. For the majority of
agencies, the amount of funding provided by the City represents a small percentage of the overall budget.
The City attempted to improve the program for the 1997-98 fiscal year by establishing priorities, policies and
procedures for proposals and adopting changes in the evaluation criteria. The goal was to encourage nonprofit
agencies to form collaboratives, to promote and fund alternative programs, and to give priority to agencies
physically located in Chula Vista. This resulted in more concentrated efforts and more comprehensive programs
to address the needs ofthe community. In utilizing this format for fiscal year 1998-99 program year, 13 social
service programs were funded with a total budget of $310,261.
CDBG AD-Hoc COMMITTEE REVIEW
Every year the Community Development Department invites members from various City Commissions to participate
in the Community Development Block Grant (CDBG) process. Last year, members from the Cultural Arts
Commission, the Housing Advisory Commission, and the Parks and Recreation Commission provided assistance
in the application review process. For program year 1999-00, staff would like to solicit members from the
Economic Development Commission, Housing Advisory Commission, the International Friendship Commission, and
the Youth Commission to assist staff in the application review process. The Housing Advisory Commission
participated in the CDBG application review process last year, however, staff recommends the Housing Advisory
Commission be a permanent representative of the Ad.Hoc Committee. Since the Housing Advisory Commission
reviews all housing related CDBG proposals, this would streamline the CDBG application review process by
eliminating the need for additional meetings and would assist staff in completing the CDBG budget process. Staff
would like to submit the Consolidated Annual Plan for FY 1999-00 to HUD prior to the May 15th due date since
HUD's review process of the Consolidated Annual Plan is extensive.
The purpose of this recommendation is to allow a diversity of Commissions to take part in making funding
recommendations by rotating them on an annual basis. Staff will attend the Commission meeting to solicit
volunteers to participate in the application review process. Upon formation of the CDBG Ad-Hoc Committee, staff
will forward an Informational Memorandum to Council regarding the make-up of the CDBG Ad-Hoc Committee.
In addition to rotating the City Commissions on an annual basis, it is recommended that Commission members also
be rotated. Members that previously participated in this process will not be eligible in order to allow other
Commission members the opportunity to serve in the CDBG application review process.
/6,2
Page 3. Item -d
Meeting Date 09122198
CDBG PRIORITIES. POLICIES ANO PROCEDURES
The following COBG Program priorities are recommended by staff and are based on prior Council direction:
PRIORITY
# 1 In order to effectively serve the residents of the community, organizations physically located in Chula
Vista and who principally serve Chula Vista residents should receive priority funding
#2 In order to promote and fund alternative programs, priority should be given to organizations who do not
become dependent upon continued City funding
#3 Encourage organizations to form collaboratives and to target senior, health care, and job development
organizations in addition to youth serving collaboratives
POLICIES AND PROCEDURES
With the anticipated increase in request for funding, staff recommends implementing the following policies
and procedures for the 1999.00 application process.
CDBG PDLlCIES & PROCEDURES. t 999-00
Request for Proposals for CDBG funding will be published in the South County edition of The Union Tribune, The Star !Vews
and laPrensa newspapers on September 26, 1998. This RFP will outline the funding criteria and national objectives for
receiving CDBG funding.
Application packages will be due to the Community Development Department on or before December 14, 1998.
Agencies must already have non.profit status. Pending status will not be accepted
Incomplete applications will not be accepted. However, staff will use discretion in considering late applications
Each proposal must state at least three specific, measurable objectives
Collaborative proposals must list the agencies (including funding amounts) participating in the collaborative
The CDBG contract period will be from July 1, 1999 to June 30, 2000. CDBG Reimbursement Claim Forms for June
2000 are due to the Community Development Department on or before July 7. 2000. Reimbursement Claim Forms
will not be processed after this date and any funds remaining will be reallocated to the 2000.01 program year.
City Commissions participating in the application review process will be rotated on an annual basis. Commission members who
previously participated in the application review process will not be eligible so that other Commission members can have an
opportunity to participate in this process.
/~'3
Page 4. Item ffi
Meeting Date 09/22/98
EVALUATION CRITERIA FOR FUNDING ApPLICATIONS
The following evaluation criteria (same as in 1997.98) will be used to review and rank the COBG applications. This
criteria, while subjective, worked exceedingly well for the 1998.99 application process. The applicants did not raise
any concerns regarding the evaluation criteria. (Exhibit A identifies and explains the evaluation criteria).
. COBG National Objective 10 points possible
. Local Objective/Need 20 points possible
. Benefit 15 points possible
. Accomplishments 10 points possible
. Finances 10 points possible
. Agency Qualifications 10 points possible
. Overall Evaluation 25 points possible
. Collaboration up to 25 Bonus Points.
The bonus points will be awarded to those organizations forming and continuing to form collaboratives as set forth
in Council priority #3. The intent of the bonus point system is to encourage organizations to form collaboratives. It
is staff's intent that all proposals that are eligible be brought forward, with the point system utilized as a tool for
evaluation. In addition, not all collaboratives will meet all of the evaluation criteria.
Staff anticipates an increase in funding requests due to the increase in demand for local services created in part by
the recent federal welfare reform. These priorities, policies, and procedures will assist staff and the City Council in
making the difficult decisions in funding organizations that meet the City's goals and objectives for assisting low
income persons. Attached as Exhibit B of this report is a proposed schedule for the COBG funding process. The
submittal of the Consolidated Plan outlining the expenditure of funds is due to HUO on May 15, 1999.
FISCAL IMPACT: There is no fiscal impact to the City by adopting these priorities, policies and procedures. The
City estimates receiving a 1999.00 COBG entitlement grant in the amount of $2,000,000.
EXHIBIT A . Proposal Evaluation Criteria for Social Service Agencies
EXHIBIT B . Proposed 1999.00 COBG Schedule
lJFAl H:\HOME\COMMOEVISTAFF.REPI09.22.98\PROCE099.113.BG [September 16. 1998112:29pm}]
I&' , i
Exhibit A
CITY OF CHULA VISTA
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROPOSAL EVALUATION CRITERIA FOR SOCIAL SERVICE AGENCIES
The following criteria are to be used in rating each proposal. The proposal evaluation is a preliminary rating system and
will not necessarily be used to determine final funding recommendations.
1. National Objectives. maximum 10 points
The degree to which this proposal will benefit low income persons. Will the proposal result in a direct
benefit to persons of low income? What percentage of the total population served by the program
are low income?
2. Local Objectives/Need for the Program. maximum 20 points
The degree to which this proposal addresses the objective(s) established by the City Council. How
great is the need for this activity? Has the need been clearly defined? How will this proposal address
the need? Has the applicant provided evidence that this need is not already being addressed and
that this proposal does not duplicate existing activities?
3. Benefit. maximum 15 points
Will enough Chula Vista residents benefit through this proposal? What percentage of the total
populations to be served live in Chula Vista? Will the program focus on Chula Vista residents
exclusively? Does the program benefit a deteriorated neighborhood? Are the beneficiaries an
appropriate target group (lower income residents, handicapped, the elderly, youth, etc.)?
4. Accomplishments. maximum 10 points
The degree to which the program objectives for the preceding year have been accomplished; Were
the objectives met or surpassed? If not, has the program been redesigned to make the objectives
obtainable for the new funding year?
5. Finances. maximum 10 points
Are projected costs reasonable and appropriate? Is the proposal cost efficient? Have other sources
of revenue, grants andlor income been generated for the program? Have CDBG funds been used
to leverage other sources of funding? Is the agency exclusively dependent upon City funding for this
program? Has the agency received CDBG funding previously? Does the agency anticipate
requesting reduced funding in future years to become less dependent on CDBG assistance?
6. Agency Qualifications. maximum 10 points
Is this proposal consistent with the mission of the agency(s)? Does the organization have the
required solvency, organizational and administrative structure and ability to accomplish the goals and
objectives of the program? Is the proposed staff qualified and adequate to accomplish the proposed
goals and objectives of the program?
7. Overall Evaluation. maximum 25 points
What is the overall ability of the program and the agency(s) benefit to the community and target
population, to meet national and local priorities, to produce the greatest benefit for the least cost, and
to efficiently implement and administer the program.
BONUS:
Collaboration. maximum 25 points
Does the proposal involve collaboration of two or more agencies? If so, are each agency's role and
contribution clearly specified? Are lellers of intent from all participating agencies included?
,.../
/~ ,5
CITY OF CHULA VISTA
PROPOSED 1999-00 CDBG SCHEDULE
Policies/Priorities
City Council approval of priorities/policies/procedures
CDBG Ad Hoc Committee overview of process/schedule
Solicitation
Newspaper ad noticing availibility of CDBG funds
Letters/applications to citizens/agencies/city departments (RFP)
Deadline for application submittal
Review/Recommendation
Staff review & preparation of information for committee review
CDBG Ad Hoc Committee review/interviews
CDBG Ad Hoc Committee funding recommendations
Allocation
Council Public Hearing
Council Meeting - Funding recommendation/approval
Application Submittal
Application submitted to HUD
Environmental Review
Program/Project description to Environmental Project Mgr.
Environmental Review completed
/J;,6
EXHIBIT B
September 22, 1998
January 12, 1999
September 26, 1998
October 5, 1998
December 14,1998
January 12, 1999
January 19, 1999
January 26, 1998
To be determined
To be determined
May 15,1999
April 15, 1999
May 30, 1999
RESOLUTION NO. /9/ f'cP
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING THE PRIORITIES, POLICIES AND
PROCEDURES FOR THE 1999-00 COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
WHEREAS, the City of Chula Vista has participated in the federal CDBG program
since its inception in 1974; and
WHEREAS, the City of Chula Vista is limited in the amount of funding to be
expended in the Public Service category; and
WHEREAS, the Community Development Department recommends establishing
priorities, policies and procedures to facilitate allocating CDBG funds.
NOW THEREFORE, the City Council of the City of Chula Vista does hereby find,
order, determine and resolve to approve the priorities, policies and procedures for the 1999-00
Community Development Block Grant Program in the form of Attachment A which is attached
hereto and incorporated herein by this reference.
Presented by
Approved as to form by
CL.~-
Chris Salomone
Community Development Director
[(JA) H:\HOME\COMMDEV\RESOS\PROCEDURES.BG (September 17, 1998 (9:47am)]
/6~1
Attachment A
City of Chula Vista
Community Development Block Grant Program
Priorities, Policies and Procedures
Fiscal Year 1999-2000
PRIORITIES
1. Organizations physically located in Chula vista and who principally serve local residents should receive
priority funding.
2. In order to promote self dependence, priority should be given to organizations not dependent upon continual
funding from the City.
3. Continue to encourage organizations to form collaboratives.
POLICIES/PROCEDURES
Request for Proposals for CDBG funding will be published in the South County edition of The Union Tribune, The
star News, and LaPrensa newspapers on or about September 26, 1998. This RFP will outline the funding criteria
and national objectives for receiving CDBG funding.
Application packages will be due to the Community Development Department on or before December 14, 1998.
Agencies must have non-profit status prior to application submittal.
Incomplete applications will not be accepted. However, staff will use discretion in considering late applications.
Each proposal must state at least three specific, measurable objectives.
Collaborative agencies must list the agencies (including funding amounts) participating in the collaborative.
The CDBG contract period will be from July 1, 1999 to June 30, 2000. CDBG Reimbursement Claim forms for June
2000 are due to the Community Development Department on or before July 7,2000. Reimbursement Claim Forms
will not be processed after this date and any funds remaining will be reallocated to the 2000-01 program year.
City Commissions participating in the application review process will be rotated on an annual basis. The Housing
Advisory Commission not be rotated since this Commssion reviews housing-related applications which will stream-
line the CDBG application review process. Commission members who previously participated in the application
review process will not be eligible so that other Commission members can have an opportunity to participate in this
process.
EVALUATION CRITERIA
.
CDBG National Objective
Local Objective/Need
Benefit
Accomplishments
Finances
Agency Qualifications
Overall Evaluation
Collaboration
.
.
.
.
.
.
.
/& - 8
10 points possible
20 points possible
15 points possible
10 points possible
10 points possible
10 points possible
25 points possible
up to 25 Bonus Points
Resolution!9Io?J Accepting bids and awarding contract for
Slurry Sealing complete in place (various streets in the City of
Chula Vista) as part of the Pavement Rehabilitation Program -
FY1997/98 (STL233) to Graham Contractors Inc, San Jose, CA.
in the amount of $17~,~0.00.
Di",,"" o''''b1ie W",k'i(r:L
City Manage~ ~ tJ!1V~
ITEM TITLE:
(1)
(2)
SUBMITTED BY:
REVIEWED BY:
COUNCIL AGENDA STATEMENT
Item1.,2
Meeting Date 9/22/98
Resolution /9/ 19Accepting bids and awarding contract for
Chip Sealing complete in place (various streets in the City of Chula
Vista) as part of the Pavement Rehabilitation Program - FY1997/98
(STL233) to Asphalt Inc., El Cajon, CA in the amount of
$178,150.00; and authorizing the Director of Public Works, to
execute a Change Order utilizing all the funds budgeted for
contingencies within this project, in the Chip Sealing of additional
streets shown on the attached exhibits
(4/5ths Vote: Yes_No X)
At 2:00 p.m. on September 2, 1998 in Conference Rooms 2 and 3, the Director of Public Works
received sealed bids for the "Pavement Rehabilitation Program - FYI997/98, in the City of Chula
Vista, CA." (STL233). The general scope of the project involves the placement of chip seal
coating and slurry sealing of various streets within the City of Chula Vista.
RECOMMENDATION: That Council approve resolution:
1. Approve resolution accepting bids and awarding contract for Chip Sealing to Asphalt Inc.,
El Cajon, CA in the amount of $178,150.00; and authorizing the Director of Public
Works, to execute Change Order No.1 utilizing all the funds budgeted for contingencies
within this project, in the Chip Sealing of additional streets shown on the attached exhibits
2. Approve resolution accepting bids and awarding contract for Slurry Sealing to Graham
Contractors Inc, San Jose, CA. in the amount of $178,040.00.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
//-1
Page 2, ItemH
Meeting Date 9/22/98
DISCUSSION:
The Pavement Rehabilitation Program is an annual commitment by Council to maintain the City's
infrastructure. To this effect the funds were budgeted during the FY 1997-98 Capital Improvement
Program (CIP) for this process. The rehabilitation of existing street pavement is necessary to cost
effectively extend its life and avoid further deterioration of the pavement and base material.
Failure to rehabilitate will subsequently result in an accelerated rate of deterioration, which would
ultimately result in full reconstruction of the pavement.
Our Pavement Rehabilitation Program consists of several strategies, which are reviewed and
applied based on the condition of the roadway, traffic volume, type of street and costs. The streets
to be rehabilitated this year will receive either chip seal or slurry seal. The use of chip sealing
process on the heavily traveled streets and slurry sealing in the residential areas is a very
inexpensive way of protecting the surface of relatively structurally sound streets and prolonging
for 6 to 7 years the need to overlay or reconstruct the streets. The advantages and disadvantages
of the two processes are discussed in more detail in a later paragraph. The streets to be
rehabilitated and the process utilized are shown on the attached exhibit "B".
In a continuing effort to find the most cost-efficient process for maintaining City Streets, Staff
contacted other Cities to review the processes they utilized in their street maintenance program.
It was as a result of that research that Staff decided to use slurry sealing as a maintenance process
this year. However, since it was a specialized process, we realized that the contractors who
specialized in this process could conceivably not also have the expertise to do chip sealing. To
get the best of both worlds, we decided to split the project in two, and award the contracts for the
individual processes, while providing the possibility that a contractor could bid both strategies.
The project was advertised for a period of four weeks and bids were received as follows:
CHIP SEAL CONTRACTORS
CONTRACTOR BID AMOUNT
Asphalt Inc, El Cajon, CA $178,150.00
Franklin Construction, Inc., Paradise, CA $180,600.00
SLURRY SEAL CONTRACTORS
CONTRACTOR BID AMOUNT
Graham Contractors, Inc., San Jose, CA $178,040.00
American Asphalt, Inc., Redwood City, CA. $202,000.00
California Pavement Maintenance Co., San $219,340.00
Diego, CA
/1-2
Page 3, Item-L2
Meeting Date 9/22/98
The low bid for Chip Sealing by Asphalt Inc., is below the Engineer's estimate of $224,000 by
$45,850 or 20%. The low bid for Slurry Sealing by Graham Contractors Inc., is below the
Engineer's estimate of $187,000 by $8,960 or 5% The Engineer's estimate was based on bids
received for similar projects by the City and by other Agencies. Compared to the bids received
by other Agencies for similar projects, Staff received excellent bids for this project.
The specifications required that all contractors have relevant experience in the process they are
bidding. We have contacted the references provided by both contractors and determined that they
each have the relevant experience necessary to complete the various aspects of the project as
defined in the specification. In addition we have verified that their licences and determined that
they are in good order. We therefore recommend that the contract for Chip Sealing be awarded
to Asphalt Inc., El Cajon, CA and that the contract for Slurry Sealing be awarded to Graham
Contractors Inc, San Jose, CA.
Pavement Rehabilitation Process Justification
Prior to reaching the decision to use the Chip Sealing process on the heavily traveled streets and
Slurry Sealing on the residential streets, Staff examined the advantages and disadvantages of the
various processes. The major advantages of the Chip sealing process is that it is an open-graded
mix and provides a rougher finish, hence it makes for better skid resistance on roadways where
vehicles travel at higher speeds, it also has a life expectancy of about 8 to 10 years. However, that
same quality that gives it an advantage on the major streets is the reason that we are not using it
on the residential streets. One disadvantage is that the rougher surface results in higher traffic
noises Also, on the past projects, the property owners complained about the loose chips resulting
in chipped windshields during construction, and the tracking of the asphalt on their carpeting. It
is also difficult to place the Chip Seal in cul-de-sac areas, since the chips come loose around the
curves.
The Slurry Seal process is well suited for the residential streets. Since it is a fine-graded mix, it
provides a finer surface that results in a smoother and more quiet ride. It also has a comparable
life expectancy of about 7 years because of the lower volume of traffic in the residential areas. The
City's Public Works Operations personnel have had prior experience using Chip Seals. This is
the first time the Slurry Sealing process would be used as a rehabilitation process, and its
continued use would be based on the results of this trial process. It is our belief that we would get
the same results and benefits as the other Cities that have used this same process.
The Chip Sealing process costs approximately 12 cents per square foot and the Slurry Sealing
costs approximately 7 cents per square foot. While there is a significant difference in costs
between the two processes, the advantages derived from each of the processes balances out in the
long run considering the application each one is suited for.
Change Order No.1
The streets to be chip sealed are listed on Table I of Exhibit ""B" in order of priority. The project
specifications provided for the City to have the flexibility of increasing or decreasing the number
of streets to be chip sealed based on the bids received. Since the low bid received for chip sealing
17.3
Page 4, Itemd
Meeting Date 9/22/98
is well below the engineer's estimate, staff recommends that the balance of the funds be used to
chip seal Otay Lakes Road from Surrey Drive to Canyon Drive as shown on Table 6 of Exhibit
"B". The approval of this resolution would authorize the Director of Public Works to execute
Change Order No.1, to enable staff to add Otay Lakes Road to the contract.
Prevailing Wage Statement
This project is primarily funded through Gas Tax Funds and Transportation Partnership Funds.
Based on the current project funding guidelines, no prevailing wage requirements were necessary
as part of the bid documents.
Environmental Status
The City's Environmental Coordinator has reviewed the work involved in this project and
determined that the project is exempt under Section 15301(b), Class 1 of the California
Environmental Quality Act (CEQA).
Disclosure Statement
Copies of the contractors Disclosure Statement are attached.
FISCAL IMPACT:
Financial Statement
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount - (Chip Seal) $178,150.00
B. Contract Amount - (Slurry Seal) $178,040.00
C. Contingencies (Approx. 28.8%) $ 102,639.00
C. Material Testing $ 5,000.00
D. Staff Cost (Design, and Inspections) $ 10,000.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $473,829.00
FUNDS AVAILABLE FOR CONSTRUCTION
A. 250-2501-STL233 (Gas Tax Funds) $367,366.00
B. 253-2530-STL233 (Transportation Partnership Funds) $106,463.00
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $473,829.00
/1.f
Page 5, ItemlL
Meeting Date 9/22/98
Funding for this project was budgeted in the FY 97-98 CIP budget. The project as budgeted will
utilize Gas Tax Funds and Transportation Partnership Funds. The action requested tonight would
allow staff to expend these funds for the construction work. Upon completion of the project, only
routine City maintenance (mainly street sweeping) will be required.
Attachment:
Exhibit A -
Exhibit B -
Contractors' Disclosure Statements
Tables Showing Streets And Rehabilitation Process To Be Used
(0735-1O-STL233)
September 17, 1998 (lO:05am)
H: \HOME\ENGINEER\AGENDA \STL233 ,AC
/1~
09/03/98 THl
SEP-CN8 14: 55
15:49 FAX 619 691 51;1
FROW-GRAHAW CONTRACTORS
'-.-I
CHULA nSlA E,G [,EEHING
408-
Il1J 002
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P,OI/04
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TBJ!; em 01' CJI1lLA VI8TA IlISa.05tmE BT4'mMBltt
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Villi an: Mqwrcd to file a Scaleman Df Diacloam: Df wW.ll owncnhlp g.r fiIlan<ial iIl_, p:IY~. or cazuolp CIODIlillu~,
on all __ wIIi<:h "'1Il nqaire disomiotl..,. _ lnlWt: pan of lilt: City CoUllcll, P1l11Wi1l& CoIIImlUiDII, oa4 all o1llor otllci.II
bocIi... Tbo l\>1IowiDg bdinmotlon mast be di_,
<(
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<!>
I.
U. \be """"" of all pcnollS hrnDg a 1'W'Il"IlIllDt=...t iIlllle p:opmy wlucb iJ Ib IJ1.lbjecl of <be opplil,.dOll 0: tile Comncl,
e.J., _. llppliClllt. ~, IU~, IIlIIcri~ lIlpplicr.
n.R. G~aham, J~., P~e.Ldent
.1:
)(
III
S.R. Graham. Vie. Pr8~idRn~
2. If my _"ldlrlltlfiDl p1U1lllCt 10 (I) obovols a OO<pOradOg or p&tlll<nllip. lbt lbo ........ af all illdivi<lUols a~ _,.,
<h." 10" at tQIl &bare. ill tile ~ or l>IVIlhIa lOlly pal'tll.nhip WterOSl ill lbc: parmcrahlp.
n.R. Graham, Jr.. President
S.R. Graham. Vi~Q FTesidRn~
3. It my porsoll.. llleIltUled pgnullllt to (I) ahove is 1lOIl1J1Ofil orpIlizatiOl1 at. auA, lisl the 11."""'" ar my pOIlOJ> scrvill& ..
clirMar of tile Ill>ll.prclit orgmlzaliOll or IS In&We or be=ficiary or truStor of tile tl'UIt.
N/A
.............
4. If.... you bad ....... dlau $lSO _fill of l:>usillM trIIlSlIl:lI1IIlVitllltl)' m=ber Df tile City OllIff, Boards. Co~""""""",
CommllIiees, mt COIIIIOiI wilIIin tile put tMIw .....,1Il? V.. _ No L 1f)'Oll. pl_ iJldjQafll p..-(a):
$. PI..... idc:Dd1Y -=ll """ """IY~, mcladlllg my Ill""". employee:!, CC>lU1IItams. or ~ C_ who y""
baoIt IOIIipod 110 ~.. ,lit yR bcfo~ IIle C1ty ill thlI _.
Chef P. Corlet~ (employee)
David Grah~ (empl~y~e)
6. Have you aMI"" your afticers Or "gaD. ill die q:vepe. ~".... thaII $1.000 10 a CCWlciI DIOlIIbor ill the cumut
or preoediIlg deo:tiall period? Yes _ No L lfy.., ...... wIlioll COlll><il lO,."boa(.):
~. S""telllber 3,
· . . l)'lO'nl: Aatoodlool addItlouI ~.
1998 M I
'" Slpl~ or CotIUKtOrl ApplICW
G.B.. Graham, .Jr., Preddent
I'tilltor type _ afComnalorIAppllGoU
''-.""./ · lmz I.t dl!JWll as.' "A1ty iNli\lldM4l, fi"", <trp<I1'fM'sIri,. joiN W!l'Il><n!, I13SMalirlft, foe/Ill dllb. /rIIlOrnal rngtzlfl:atlmt.
<<>tporG1itm, <SUIlf, 171m. r<<wl_. I)'IIdJc:fIt" IIfjJ "'" atr1 DWtr _I)', dl)' ," COIm/1)I. a., ..llIIidpdlil)l. llisrritt. 0' """" po/i1ie.l
..bd1vulmt. Dr tIIfJ oM lro/JP 'If C1>~ fZ4I.., IU . lUll,.
14
/7-&
I
2.
I
.13.
---.,.~._.
THE CITY OF CHULA VISTA DISCLOSURE STATEMENT
i
You are required to file a Statement of Disclosure of certain ownership or flOancial interests, payments, or campaign contributions,
on all matters which will require discretionary action on the part of the City Council, Planning Commission, and all other official
bodies. The following information must be disclosed:
1.
List the names of all persons having a financial interest in the property which is the subject of the application or the Contract,
e.g., owner, applicant, Contractor, subcontractor, material supplier.
If any person" identified pursuant to (1) above is a corporation or partnership, list the names of all individuals owning more
than 10% of the shares in the corporation or owning any partnership interest in the partnership.
k{) q E. ED IW ) Sr.
If any person" identified pursuant to (1) above is non-profit organization or a trust, list the names of any person serving as
director of the non~prof1t organization or as trustee or beneficiary or trustor of the trust.
4.
Have you had more than $250 worth of business transacted with any member of the City staff, Boards, Commissions.
Committees, and Council within the past twelve month? Yes _ No ~ If yes, please indicate person(s):
s.
Please identify each and every person, including any agents, employees. consultants, or independent Contractors who you
have assigned to represent you before the City in this matter.
6.
Have you and/or your offtcers or agents, in the aggregate. contributed more than $1.000 to a Council member in the current
or preceding election period? Yes _ No ')( If yes, state which Council members(s):
. " " (NOTE: Attached additional
Dme:~
,,~fi
;~'
.; l1!JQ!! is defined as: "Any individual, finn, co-pannership, joint venture, association, social club, fraternal organization,
Gf1lOTllIion, estate, trust, receiver, syndicate, this and any other county, city or country, city municipality, district, or other political
~ion. or any other group or combination acting as a unit.
/1~1
x
TABLE I - PAVEMENT REHABILlT A nON PROGRAM - CHIP SEAL (V ARlOUS STREETS)
PRIORITY PLAT STREET FROM TO LENGTH WIDTH TOTAL COMMENTS
NO. NO. (FT.) (FT.) (SQ. FT.)
I 8 Telegraph Canyon Rd. Paseo Ranchero Dr. Rutgers Dr. 12807 84 1,075,788
Turn Pockets 68,400
2 I Eastlake Dr. Hillside Dr. East H St. 418 63 26,334
3 1 Eastlake Dr. East H St. Lake Shore Dr. 514 63 32,382
4 I Lakeshore Dr. Eastlake Dr. Eastlake Dr. 6,4 70 39 252,330
TOTAL CHIP SEAL 1,455,234
ttI
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-
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I
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r ABLE 2 - PAVEMENT REHABILITATION PROGRAM - SLURRY SEAL (ROBINHOOD DEVELOPMENT)
<'RIORITY PLAT STREET FROM TO LENGTH WIDTH TOTAL COMMENTS
NO. NO. (FT.) (FT.) (SQ. FT.)
1 5 Pt. Sal CI. Sequoia St. South End 100 20 2,000
66 64 4,224
2 5 Pt. Mugu CI. Sequoia SI. South End 100 19 1,900
66 64 4,224
3 5 Dana Pt. Ct. Sequoia SI. South End 107 19 2,033
66 64 4,224
4 5 Presidio PI. CI. Sequoia SI. South End 107 20 2,140
66 64 4,224
5 5 Bluff Pt. CI. PI. Arguello Dr. South End 96 19 1,824
66 64 4,224
6 5 Pescadero Pt. Ct. PI. Arguello Dr. North End 94 19 1,786
66 64 4,224
7 5 Sunset Pt. CI. PI. Arguello Dr. North End 105 19 1,995
66 64 4,224
8 5 Pelican PI. CI. PI. Estero Dr. North End 198 19 3,762
66 64 4,224
9 5 Abalone Pt. CI. Cherry PI. Dr. North End 108 20 2,160
66 64 4,224
10 5 Rocky PI. CI. Cherry PI. Dr. North End 108 19 2,052
66 64 4,224
11 5 Jeremy Pt. CI. Rocky PI. CI. North End 302 20 6,040
66 64 4,224
12 5 Cherry Pt. Dr. Rocky Pt. CI. Pt. Estero Dr. 375 29 10,875
13 5 PI. Estero Dr. Cherry Pt. Dr. Pt. Arguello Dr. 625 29 18,125
14 5 PI. Buchon CI. Pt. Estero Dr. East End 173 19 3,287
66 64 4,224
15 5 PI. Sur CI. Pt. Arguello Dr. North End 112 19 2,128
66 64 4,224
16 5 Pt. Lorna CI. Pt. Arguello Dr. South End 159 19 3,021
66 64 4,224
17 5 Ballast PI. CI. Pt. Arguello Dr. South End 38 22 836
66 64 4,224
18 5 Pt. Conception CI. Pt. Arguello Dr. North End 105 19 1,995
66 64 4,224
19 5 Pt. Reyes CI. Pt. Arguello Dr. South End 158 19 3,002
66 64 4,224
20 6 False PI. CI. West Pt. Dr. West End 120 20 2,400
66 64 4,224
21 6 Arrow Pt. CI. West Pt. Dr. West End 160 19 3,040
66 64 4,224
22 6 PI. Hueneme CI. PI. Barrow Dr. North End 153 19 2,907
66 64 4,224
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.BLE 3 - PAVEMENT REHABILIT A nON PROGRAM - SLURRY SEAL (ROBINHOOD DEVELOPMENT)
.'RIORITY PLAT STREET FROM TO LENGTH WIDTH TOTAL COMMENTS
NO. NO. (FT.) (FT.) (SQ. FT.)
23 6 Cavern Pt. CI. Pt. Barrow Dr. South End 90 19 1,710
66 64 4,224
24 6 Pt. Dume CI. Pt. Barrow Dr. North End 155 19 2,945
66 64 4,224
25 6 San Pedro Pt. CI. PI. Barrow Dr. South End 97 19 1,843
66 64 4,224
26 6 Diablo Pt. CI. Pt. Barrow Dr. South End 172 20 3,440
66 64 4,224
27 6 Malibu Pt. CI. Pt. Barrow Dr. North End 132 19 2,508
66 64 4,224
28 6 Laguna Pt. Ct. Diablo Pt. Ct. West End 173 19 3,287
66 64 4,224
29 6 Pt. Fermine CI. Long Pt. Ct. South End 47 19 893
66 64 4,224
30 6 Long PI. CI. Morro Pt. Dr. South End 330 19 6,270
66 64 4,224
31 6 Pt. Medanas Ct. San Mateo PI. CI. West End 234 19 4,446
66 64 4,224
32 6 San Mateo PI. Ct. Morro Pt. Dr. South End 343 19 6,517
66 64 4,224
33 6 Pt. Defiance CI. Pt. Caiman Ct. West End 365 19 6,935
66 64 4,224
34 6 PI. Caiman CI. PI. Defiance CI. West End 184 19 3,496
66 64 4,224
35 6 Point Pacific Ct. Pt. La Jolla Dr. North End 45 20 900
66 64 4,224
36 6 Crown Pt. CI. Pt. La Jolla Dr. South End 172 19 3,268
66 64 4,224
37 6 PI. Vicente Dr. Crown PI. CI. East End 172 19 3,268
66 64 4,224
38 6 Race PI. CI. Tortuga Pt. Dr. West End 95 20 1,900
66 64 4,224
39 6 PI. Areana CI. T ortuga Pt. Dr. West End 130 19 2,470
66 64 4,224
40 6 Seal PI. CI. Race Pt. CI. West End 240 20 4,800
66 64 4,224
41 6 Tortuga Pt. Dr. Race Pt. CI. Pt. La Jolla Dr. 388 29 11,252
66 64 4,224
42 6 PI. San Luis Ct. T ortuga Pt. Dr. West End 112 20 2,240
66 64 4,224
43 6 Pt. Delgada Ct. PI. San Luis CI. West End 363 20 7,260
66 64 4,224
,
r ABLE 4 - PAVEMENT REHABILIT A nON PROGRAM - SLURRY SEAL (EAST LAKE DEVELOPMENT)
PRIORITY PLAT STREET FROM TO LENGTH WIDTH TOTAL COMMENTS
NO. NO. (FT.) (FT.) (SQ. FT.)
44 6 Tortuga Pt. Dr. Pt. La Jolla Dr. Pt. San Luis CI. 133 30 3,990
45 I Waterbury Cir. Lakeshore Dr. Lakeshore Dr. 2,204 34 74,936
46 I Bridgeport Waterbury Cir. Waterbury Cir. 698 34 23,732
47 I Ashbrook Dr. Lakeshore Dr. Cedarspring Dr. 568 34 19,312
48 I Cedarspring Dr. Ashbrook Dr. Suncreek Dr. 390 34 13,260
49 1 Suncreek Dr. Cedarspring Dr. Clearbrook Rd. 730 34 24,820
50 1 Alderbrook PI. Suncreek Dr. End 295 34 10,030
51 1 Pebblebrook PI. Suncreek Dr. End 194 34 6,596
52 I Clearbrook Rd. Lakeshore Dr. End 1,357 34 46,138
53 I Woodspring Dr. Clearbrook Rd. End 699 34 23,766
54 I Skybrook PI. Woodspring Dr. End 175 34 5,950
55 I Wildbrook PI. Woodspring Dr. End 251 34 8,534
56 I Southshore Dr. Lakeshore Dr. Ridgewater Dr. 830 34 28,220
57 I Blue Water Ln. Ridgewater Dr. Southshore Dr. 585 34 19,890
58 1 Ridgewater Dr. Bluewater Dr. Eastlake Dr. 1,096 34 37,264
59 I Shoreview PI. Ridgewater Dr. End 413 34 14,042
60 4 Eastlake Dr. Lakeshore Dr. Gtay Lakes Rd. 4,135 54 223,290
61 I Hartford St. Lakeshore Dr. Harnden Dr. 591 34 20,094
62 I New Haven Dr. Hartford SI. Harnden Dr. 745 35 26,075
63 I Harnden Dr. New Haven Dr. End 1,147 34 38,998
64 I Watertown Ln. New Haven Dr. Harnden Dr. 736 34 25,024
65 I Stonecreek PI. Lakeshore Dr. End 543 34 18,462
66 I Blue Lake Dr. Lakeshore Dr. Clearwater PI. 141 34 4,794
67 I Clearwater PI. End End 737 34 25,058
68 2 Garnay Terr. Zinfandel Terr. Cabernet 1,122 34 38,148
69 2 Port Claridge Zinfandel Terr. End 449 34 15,266
70 2 Port Dunbar Port Renwick End 1,088 34 36,992
71 2 Port Renwick Corral Cyn. Hillside Dr. 1,576 34 53,584
72 2 Port Chelsea Port Renwick End 298 34 10,132
73 2 Sauterne PI. Garnay Terr. End 379 34 12,886
74 2 Port Carney Hillside Dr. Port Harwick 128 34 4,352
75 2 Port Harwick Port Albans End 1,112 34 37,808
76 2 Port Albans Port Harwick End 481 34 16,354
77 2 Port Trinity Port Albanas Hillside Dr. 262 34 8,908
78 3 Rue Chateau Rue A vallon End 1,352 34 45,968
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TABLE 5 - PAVEMENT REHABILIT A nON PROGRAM - SLURRY SEAL (EASTLAKE DEVELOPMENT)
PRIORITY PLAT STREET FROM TO LENGTH WIDTH TOTAL COMMENTS
NO. NO. (FT.) ( FT.) (SQ. FT.)
79 3 Rue Le Blac Rue Chateau End 185 34 6,290
80 3 Rue Pare Rue Chateau Hillside Dr. 269 34 9,146
81 3 Hillside Dr. Eastlake Dr. Eastlake Dr. 4,466 37 165,242
82 3 Reisling Terr. Hillside Dr. End 955 34 32,470
83 3 Chardonnay Terr. Reisling Terr. End 900 34 30,600
84 3 Merlot Place Chardonnay End 206 34 7,004
85 3 Rue Marseilles Hillside Dr. Rue Michelle 134 34 4,556
86 3 Rue Michelle End End 2,148 34 73,032
87 3 Rue Cham and Rue Michelle Hillside Dr. 144 34 4,896
88 3 Rue Bayonne Rue Michelle End 311 34 10,574
89 3 Rue Valbonne Rue Michelle Hillside Dr. 143 34 4,862
90 2 Bordeaux Terr. Hillside Dr. End 794 34 26,996
91 2 Zinfandel Terr. Bordeaux Terr. Port Dunbar 681 34 23,154
92 2 Cabemet Dr. Zinfandel Terr. End 1,466 34 49,844
93 2 Thorton Rd. Corral Cyn Rd. Forester Ln. 134 34 4,556
94 2 Forester Ln. South Pt. Dr. End 1,192 34 40,528
95 2 South Point Dr. Forester Ln. Sunny Crest Ln. 1,257 34 42,738
96 2 Arbor Creek Ln. Sunny Crest Ln. Ridge Creek Dr. 424 34 14,416
97 2 Ridge Creek Dr. Forester Ln. End 860 34 29,240
98 2 Sunny Crest Ln. Forester Ln. End 1,696 34 57,664
99 2 Gold Rush Cir. South Pt. Dr. End 190 34 6,460
100 4 Lane Ave. Otay Lakes Rd. EndofAC 2,933 62 181,846
101 4 Boswell Rd. End End 2,688 61 163,968
102 4 Miller Rd. Boswell Rd. Eastlake Pkwy. 871 61 53,131
103 4 Kuhn Dr. Miller Rd. Fenton St. 1,154 49 56,546
104 4 Fenton St. Eastlake Pkwy. End 2,044 61 124,684
105 4 Hale PI. Fenton St. End 360 49 17,640
SUBTOTAL SLURY SEAL 56,112 2,237 2,598,896
"'"
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TABLE 6 - ADDITIONAL STREETS FOR CHIP SEALING BASED ON A V AILABILITY OF FUNDS
PRIORITY PLAT STREET FROM TO LENGTH WIDTH TOTAL COMMENTS
1 7 Otay Lakes Rd. Surrey Dr. Canyon Dr. 282 92 25,944
6437 77 495,649
SUBTOTAL 521,593
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RESOLUTION NO. /9/7'7
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR CHIP SEALING COMPLETE IN PLACE
(VARIOUS STREETS IN THE CITY OF CHULA VISTA)
AS PART OF THE PAVEMENT REHABILITATION PROGRAM
FY 1997/98 (STL233) TO ASPHALT INC., EL
CAJON, CA. IN THE AMOUNT OF $178,150.00; AND
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS, TO
EXECUTE A CHANGE ORDER UTILIZING ALL THE FUNDS
BUDGETED FOR CONTINGENCIES WITHIN THIS
PROJECT, IN THE CHIP SEALING OF ADDITIONAL
STREETS SHOWN ON THE ATTACHED EXHIBITS
WHEREAS, at 2:00 p.m. on September 2, 1998 in Conference
Rooms 2 and 3, the Director of Public Works received the following
two sealed bids for the "Pavement Rehabilitation Program
FY1997/98, in the City of Chula Vista, CA." (STL233):
CHIP SEAL CONTRACTORS
CONTRACTOR BID AMOUNT
Asphalt Inc, El Cajon, CA $178,150.00
Franklin Construction, Inc. I $180,600.00
Paradise, CA
WHEREAS, the low bid for Chip Sealing by Asphalt Inc., is
below the Engineer's estimate of $224,000 by $45,850 or 20%; and
WHEREAS, compared to
for similar projects, staff
project; and
the bids received by other Agencies
received excellent bids for this
WHEREAS, the specifications required that all contractors
have relevant experience in the process they are bidding and staff
has contacted the references provided by the contractor and
determined that it has the relevant experience necessary to
complete the various aspects of the proj ect as defined in the
specification; and
WHEREAS, the project specifications provided for the City
to have the flexibility of increasing or decreasing the number of
streets to be chip sealed based on the bids received and since the
low bid received for chip sealing is well below the engineer's
estimate, staff recommends that the balance of the funds be used to
chip seal Otay Lakes Road from surrey Drive to Canyon Drive; and
171l~ /
WHEREAS, the approval of this resolution would authorize
the Director of Public Works to execute Change Order No.1, to
enable staff to add otay Lakes Road to the contract; and
WHEREAS, this project is primarily funded through Gas Tax
Funds and Transportation Partnership Funds and based on the current
project funding guidelines, no prevailing wage requirements were
necessary as part of the bid documents; and
WHEREAS, the City's Environmental Coordinator has
reviewed the work involved in this project and determined that the
project is exempt under Section 15301(b), Class 1 of the California
Environmental Quality Act (CEQA)
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula vista does hereby accept bids and award the contract
for chip sealing to Asphalt, Inc., El Cajon, Ca., in the amount of
$178,150.00.
BE IT FURTHER RESOLVED that the Director of Public Works
is hereby authorized to execute Change Order No. 1 utilizing all
the funds budgeted for contingencies within this project, in the
Chip Sealing of additional streets as shown on the attached
exhibits.
Presented by
Approved as to form by
John P. Lippitt, Director of
Public Works
ney
H :\home\Jorraine\rs\chipscal
/7//.2
RESOLUTION No.;,~;I)P~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR SLURRY SEALING COMPLETE IN PLACE
(VARIOUS STREETS IN THE CITY OF CHULA VISTA)
AS PART OF THE PAVEMENT REHABILITATION PROGRAM
- FY 1997/98 (STL233) TO GRAHAM CONTRACTORS
INC. , SAN JOSE, CA. IN THE AMOUNT OF
$178,040.00
WHEREAS, at 2:00 p.m. on September 2, 1998 in Conference
Rooms 2 and 3, the Director of Public Works received the following
three sealed bids for the "Pavement Rehabilitation Program
FY1997 /98, in the City of Chula vista, CA." (STL233):
SLURRY SEAL CONTRACTORS
CONTRACTOR BID AMOUNT
Graham Contractors, Inc, San Jose, CA $178,040.00
American Asphalt, Inc., Redwood City, CA $202,000.00
California Pavement Maintenance Co., San $219,340.000
Diego
WHEREAS,
Contractors, Inc.,
$8,960 or 5%; and
the low bid for Slurry Sealing by Graham
is below the Engineer'S estimate of $187,000 by
WHEREAS, compared to the bids received by other Agencies
for similar projects, staff received excellent bids for this
project; and
WHEREAS, the specifications required that all contractors
have relevant experience in the process they are bidding and staff
has contacted the references provided by the contractor and
determined that it has the relevant experience necessary to
complete the various aspects of the proj ect as defined in the
specification; and
WHEREAS, this proj ect is primarily funded through Gas Tax
Funds and Transportation Partnership Funds and based on the current
project funding guidelines, no prevailing wage requirements were
necessary as part of the bid documents; and
1
/713- /
WHEREAS, the City's Environmental Coordinator has
reviewed the work involved in this project and determined that the
project is exempt under Section 15301(b), Class 1 of the California
Environmental Quality Act (CEQA)
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula vista does hereby accept bids and award the contract
for slurry sealing to Graham Contractors, Inc., San Jose, Ca., in
the amount of $178,040.00.
Presented by
Approved as to form by
John P. Lippitt, Director of
Public Works
ney
H :\home\lorraine\rs\slurseal
7'
/ :l~' 2
COUNCIL AGENDA STATEMENT
Item j g>
Meeting Date 9/22/98
ITEM TITLE:
Resolution / '9/ ffI Amending Schedule VI, as provided for in
Section 10.04.030 of the Chula Vista Municipal Code, and authorizing the
City Engineer to establish "Parking - Time Limited on Certain Streets" for
Two-Hour Parking Limit 8:00 A.M. to 6:00 P.M., Except on Sundays and
Public Holidays, on the East Side of Garrett Avenue between "P" Street
and Center Street
Director of Public Works ~A
City Manager:Dr<.. ro ZJE;\
(4/5ths Vote: Yes_No~)
SUBMITTED BY:
REVIEWED BY:
The Engineering Division has received a request from Richard Zogob, the building owner at 344
"P" Street, requesting a passenger loading zone and time-limited parking along the westerly side
of his building facing Garrett Avenue. Mr. Zogob's building is on the southeast corner of "P"
Street and is occupied by the San Diego County Accessors' Office and other medical offices. Mr.
Zogob is requesting a passenger loading zone near the front door on Garrett A venue just south
of "P" Street since no parking is allowed on "P" Street. He also requests that the rest of the
building frontage along Garrett Avenue be posted as a 2-hour time-limited parking.
RECOMMENDATION: That the City Council accept staff's and the Safety Commission's
recommendation and adopt the resolution Amending Schedule VI, as provided by Section
10.04.030 of the Chula Vista Municipal Code, and authorizing the City Engineer to establish
"Parking - Time Limited on Certain Streets" for Two-Hour Parking Limit 8:00 A.M. to 6:00
P.M., Except on Sundays and Public Holidays, on the East Side of Garrett Avenue between "P"
Street and Center Street. The work to be authorized consists of the following:
1. Installation of a 40' white curb and signs for a two-stall passenger loading zone on the east
side of Garrett Avenue just south of "P" Street, and
2. Installation of a 40' two-hour time-limited parking just south of the passenger loading
zone, on the east side of the 300 block of Garrett Avenue.
BOARDS/COMMISSIONS RECOMMENDATION: The Safety Commission, at their meeting
of 8/13/98, voted MSC (Acton/Cochrane) 4-0-3-0, with Commissioners Gove, Hoke and Miller
absent, to approve staff's report and recommend that the City Council adopt a resolution
authorizing a Two-Hour Parking Limit 8:00 A.M. to 6:00 P.M., Except on Sundays and Public
Holidays on the East Side of Garrett Avenue between "P" Street and Center Street.
/y-/
Page 2, Item ~
Meeting Date 9/22/98
DISCUSSION:
Staff received a request from Richard Zogob, the owner of the office building at 344 "F" Street,
requesting a passenger loading zone and time-limited parking along the Garrett Avenue side of
the building. In accordance with Chula Vista Municipal Code Section 10.04.030, the City
Engineer is authorized to establish regulations regarding the control of traffic and parking in the
City of Chula Vista except as provided in Section 10.04.030 G, said section lists issues that need
to be established by resolution of the City Council. In this section, titled "Exceptions," it states
that the City Engineer shall make recommendations to the council, as appropriate, on the
following matters: sub-paragraph 4. "Traffic control measures affecting community businesses,
and having an impact on the availability of parking within business districts including, but not
limited to, angle parking and the installation of parking meters." Whereas, this issue will impact
the availability of parking in the downtown business district, it is being referred to the City
Council for resolution.
The 300 block of Garrett A venue is a 40' wide curb to curb roadway with parking along the east
side and red curb and driveways along the west side. Employees occupying the Zogob building
are currently using the east side for parking their vehicles all day. The Zogob building has San
Diego County offices and other assorted medical offices, which require short-term parking for
customers with brief appointments and a passenger loading zone to load and unload patients who
have reduced mobility. Mr. Zogob is asking that 80' along the side of his building be reserved
for short -term customer parking.
Staff has investigated the requests made by Mr. Zogob and found they had merits for the existing
parking usage. Staff and the Safety Commission recommend that City Council adopt the
resolution, thereby authorizing the installation of a two-stall passenger loading zone and a two-
stall two-hour time limit parking on the east side of the 300 block of Garrett Avenue as follows:
Schedule VI - Parking Time Limited on Certain Streets
Two Hour Parking 8:00 a.m. - 6:00 p.m. Except Sundays and Public Holidays
Name of Street Beginning At Ending At Side of Street Length of Time
Permitted
Garrett Avenue "F" Street Center Street East 2 Hour
FISCAL IMPACT: $200 for signs and markings.
Attachment: Area Plat
MAIDMW:dmw
File No.: OIOO-15-KYI57 & 0760-95-CY029
H:IHOMEIENGINEERIAGENDA 1300GARRDMW
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RESOLUTION NO. /9 / ~/
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING SCHEDULE VI, AS PROVIDED
FOR IN SECTION 10.04.030 OF THE CHULA VISTA
MUNICIPAL CODE, AND AUTHORIZING THE CITY
ENGINEER TO ESTABLISH "PARKING - TIME LIMITED
ON CERTAIN STREETS" FOR TWO-HOUR PARKING LIMIT
8:00 A.M. TO 6:00 P.M, EXCEPT ON SUNDAYS AND
PUBLIC HOLIDAYS, ON THE EAST SIDE OF GARRETT
AVENUE BETWEEN "F" STREET AND CENTER STREET
WHEREAS, the Engineering Division has received a request
from Richard Zogob, the building owner at 344 "F" Street,
requesting a passenger loading zone and time-limited parking along
the westerly side of his building facing Garrett Avenue; and
WHEREAS, Mr. Zogob is requesting a passenger loading zone
near the front door on Garrett Avenue just south of "F" Street
since no parking is allowed on "F" Street and that the rest of the
building frontage along Garrett be posted as a 2-hour time-limited
parking; and
WHEREAS, the Safety Commission, at its meeting of August
13, 1998, voted 4-0-3-0 (Commissioners Gove, Hoke and Miller
absent) to recommend to the city Council that the Council pass a
resolution authorizing a Two-Hour Parking Limit 8:00 a.m. to 6:00
p.m., except on Sundays and public holidays on the east side of
Garrett Avenue, between "F" Street and Center Street; and
WHEREAS, staff has investigated the requests made by Mr.
Zogob and found they have merit for the existing parking usage and
recommends approval of Mr. Zogob's request.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula vista does hereby amend Schedule VI, Section
10.04.030 of the Chula vista Municipal Code relating to parking
time limited on certain streets as follows:
10.04.030 Schedule VI - parking Time Limited on Certain Streets
Two Hour Parking 8:00 a.m. - 6:00 p.m. Except Sundays and
Public Holidays
Name of Beginning at Ending at Side Length of
Street Time
Permitted
Garrett IlFII Street Center Street East Two Hours
Avenue
) g;-1
Presented by
John P. Lippitt, Director of
Public Works
H:\home\lorraine\rs\park.VI
Approved as to form by
/ ff'. 5'
COUNCIL AGENDA STATEMENT
Item /9
Meeting Date 9/22/98
ITEM TITLE: Resolution / '1 / ~ ..:Zordering certain changes and modifications to the
Engineer's Report for Assessment District No. 97-2 (Otay Ranch Village One).
SUBMITTED BY: Director of Public Works rwJ
REVIEWED BY: City Manage~ ~~ (4/5ths Vote: Yes_NoX)
On February 10, 1998 the City Council establi~d As;ssment District 97-2 and levied assessments
on Otay Ranch Village One, pursuant to the Municipal Improvement Act of 1913, with the purpose of
acquiring and financing infrastructure improvements serving that development. Changes in the district
boundary requires the Engineer's Report for this district to be modified.
RECOMMENDATION: That Council approve the resolution ordering changes and modifications to
the Engineer's Report for Assessment District No. 97-2.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The Municipal Improvement Act of 1913 is a financing mechanism which allows the financing of the
acquisition or construction of public infrastructure improvements from the proceeds of assessment
districts bonds which are repaid from payments collected from the property owners with their property
taxes. There is no direct cost to the City. Assessment District No. 97-2 (AD 97-2) is an acquisition
district wherein the developer is constructing the public improvements and the City will acquire them
upon completion with funds derived from the sale of bonds.
Area of Benefit
The current boundary of AD 97-2 encompasses all parcels of Village One located east of Paseo
Ranchero, excepting those parcels owned by McMillin Otay Ranch (see Exhibit A).
Imurovements
In accordance with City Policy, only backbone improvements providing full service to the Otay Ranch
Village One are proposed in AD 97-2. The developer will finance the construction of the additional
facilities required to serve the subdivision.
The public improvements proposed to be financed through this acquisition proceeding include:
1. Paseo Ranchero (four of six lanes) from Telegraph Canyon Road to East Palomar Street
2. East Palomar Street from Paseo Ranchero to the Eastern Boundary of AD 97-2.
3. Monarche Drive around Park P-l
4. Right turn lane at the intersection of Telegraph Canyon Road and Paseo Ranchero.
Prooosed Assessments
The total amount assessed to the district is $13,778,405. The confirmed assessments for AD 97-2 are
as follows:
/9-/
Page 2, Itemfl
Meeting Date 9/22/98
TOTAL
Single Family ($/DU) $ 6,325
Multifamily ( $fDU) $ 4,429
Commercial ($/acre) $111,000
Community Purpose Facility $ 36,643
(CPF) ($/acre)
The Change and Modification
Recently the City approved a Lot Line Adjustment in Village One of the Otay Ranch project which will
permit the Otay Ranch Company and McMillin Otay Ranch to perform a land swap at their common
boundary (see Exhibit B). After this land exchange is completed, each developer will be able to plan
and develop a complete neighborhood in conformance with the approved Tentative Map. The Otay
Ranch Company will develop Neighborhoods 12, 13, and 14 and Otay Ranch McMillin will control the
development of Neighborhood l2E.
Both developers have requested the City to process a Change and Modifications (C&M) to AD 97-2 to
make the boundaries of the district consistent with their proposed land swap. The new boundaries of
AD 97-2 will exclude that piece of land to be received by McMillin and will incorporate the property
to be received by the Otay Ranch Company (see Exhibit C). The total assessment levy on the parcels
located within the new boundaries of AD 97-2 remains unchanged. Bond Counsel (Brown, Diven
Hessell and Brewer) has recommended that since the assessments are not increasing that a public hearing
is not necessary. Therefore, by adopting the proposed resolution, Council will be approving the
proposed Change and Modifications to AD 97-2.
Future Actions
* Approval of the bond sale documents (i,e. Official Statement, Bond Indenture, Bond Purchase
Agreement) is scheduled for October 20, 1998.
*
Bond sale is scheduled for early November 1998.
FISCAL IMPACT: None to the General Fund. The Otay Ranch Company will pay all costs
associated with the "Changes and Modification" to AD97-2, subject to reimbursement from bond sale
proceeds..
Exhibits:
A-
B-
C-
Land Swap
Current Boundary Map
Boundary Map as Modified
File # 0725-1O-AD97-02
H:IHOMEIENGINEERIAGENDA 197-2CM _1. WPD
September 8, 1998
/9.2
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT
(OTAY RANCH/VILLAGE
CITY OF CHUlA VISTA, COUNTY OF
STATE OF CALIFORNIA
FILED IN THE OFFiCE OF THE CITY CLERK OF
THE CITY OF CHUlA VISTA, THIS DAY
OF 199~.
BY.-
CITY CLERK BEVERLY A AUTHUU
CITY OF CHUlA VlSTA
STATE OF CAliFORNiA
NO. 97-2
ONE)
SAN DIEGO
AN ASSESSMENT WAS L[VlED BY THE CiTY COUNCIL OF T/-!E
CiTY or CHULA VISTA ON THE LOTS, PIECES AND PARCELS OF
LAND SHOWN ON THiS ASSESSMENT DIAGRAM THE ASSESSMENT
WAS lEVIED ON THE DAY OF , 199
THE ASSESSMENT DIAGRAM AND ASSESSMENT ROLL WERE RECORDED
IN THE OFFICE OF THE CITY CLERK FOR THE EXACT AMOUNT OF
EACH PARCEL OF lAND SHOWN ON THIS ASSESSMENT DIAGRAM
BY.
CITY CLERK BE\I[Rl Y A AU THELU
CITY OF CHULA VISTA
STATE OF CALIFORNIA
FILED THiS ~ DAY OF . '99~
A T THE HOUR OF O'CLOCK 1.1.
IN BOOK , PAGE OF MAPS OF
ASSESSMENT AND COMMUNITIES FACILlnES DISTRICTS
IN THE OFFICE OF THE CDUN TY RECORDER OF THE
COUNTY OF SAN DIEGO. CALIFORNiA.
By;
COUNTy RECORom ANNUTE EVANS
CDUN TY OF SAN DI[GO
STA TE OF CALIFORNIA
VICINITY M~E'_
IB ~=~,:~n." Hon':::~-:
NOT A PART
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/9,4
AMENDED ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT
(OTAY RANCH/VILLAGE
CiTY OF CHULA VISTA, COUNTY OF
STATE OF CALIFORNIA
NO. 97-2
ONE)
SAN DIEGO
/,'1111 IN 11,1 ,lllld ,~I Wi (I1Y ClIRK OF lll[ ellY Of
<1,i'l ~ \i~>I\ II"~ non (II I~Drl
Ln
CITY CLERK BfVERL Y A. AUTHELET
CITY OF" CHULA VISTA
STA TE or CAUFORNIA
,IN AS~I.S5A1INI WAS tfVI[D BY THE CITY COUNCIL OF TIlE
('II) Of ClilIlA \'IS1A ON 1I1l." tOI~, flLcrs ANI) IJARU1~ Of
t ANIl Sll(l~\i', ()N IIiIS AMi NOt 0 ASSl."SSM[N r !JIAI;,,'AM /III.
"~."IS"'MINI 1\0\51/1'1[0 ON !lIE. ,()A\' Of
1~1 Illl AMlNilUl "SSbSJ./EN(.DI,~-GI,AM AND A-S5fSSMr"t~r'
f-<Olt MkE h:LCOilOt/J IN lHE on-ICE Or mE CITY CLERK FOR
litE EXACT AWJUNI or EACH PARCEL OF LAND SHOV>N ON
TfjIS A!.lfDUJ ASSESSMENT DIAGRAM
,n
elT\' ClERK BEVER/\, A Aunlnn
elly Of C/HJLA \,.1STA
SlATE OF CALIfORNIA
RLCO/WUJ IN TIlE OFFICE or illE SUPERINTENDENT OF SiREns
11115 DAY or 199B
BY
5U{OERI,'/TENOfNT OF STREETS
CiTY or CHULA VISTA
~Jif~/L~H;~;Ui?-(if-- DAY OF" O'CLoCi(' 19~M'
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1,'/ IJOOK __ ' PAG[ . cr MAPS OF
ASSI SS~lIN I 4~'Ii[) CiJWfUNITifS rAOUlli.:> DiSIWcrs
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RESOLUTION NO. J 9/ j7"z
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA,
ORDERiNG CERTAIN CHANGES AND MODIFICATIONS IN THE BOUNDARIES OF
ASSESSMENT DISTRiCT NO. 97-2 (OT A Y RANCH VILLAGE ONE) AND APPROVING AN
AMENDED BOUNDARY MAP
WHEREAS, the CITY COUNCIL of the CITY OF CHULA VISTA, CALIFORNIA, has previously
initiated proceedings, held a public hearing and assessment ballot procedures pursuant to the terms and
provisions of the "Municipal Improvement Act of 1913", being Division 12 of the Streets and Highways
Code of the State of California (the "Improvement Act") and Article XmD of the Constitution of the State
of California (" Article XmD" ") and the Proposition 218 Omnibus Implementation Act (Government Code
Section 53750 and following) (the "Implementation Act") (the Improvement Act, Article XmD and the
Implementation Act are referred to collectively as the "Assessment Law") for an assessment district
designated as ASSESSMENT DISTRICT NO. 97-2 (OT A Y RANCH VILLAGE ONE) (the" Assessment
District"); and,
WHEREAS, the owners of that property identified Assessment No. 12 and the owner of the property
adjacent to the property identified as Assessment No. 12 have requested that the City approve a lot line
adjustment which will result in an exchange of certain property between the property owners; and
WHEREAS, such owners have requested changes in the boundaries of the Assessment District to
reflect the property exchange; and
WHEREAS, the Assessment Engineer, in anticipation of the above referenced lot line adjustment and
property exchange, did in the proceedings to consider the formation of the Assessment District originally
apportion the costs of the improvements and the special benefits therefrom to reflect the proposed property
exchange; and
WHEREAS, at this time it appears to this legislative body that certain changes and modifications in
the boundaries of the Assessment District are necessary in order to add certain property to the Assessment
District and to eliminate a portion of the Assessment District; and
WHEREAS, such change and modification in the boundaries of the Assessment District will not result
in an increase in the total amount of the assessment or increase the amount of any assessment by reason
thereof.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. The above recitals are all true and correct.
SECTION 2. The public interest, convenience and necessity requires, and this legislative body orders
certain changes and modifications in the boundaries of the Assessment District as set forth in Amended
Assessment Diagram Assessment District No. 97-2 (Otay Ranch Village One), a copy of which is on file
in the office of the City Clerk. The City Clerk is hereby authorized and directed to cause a copy of such
>>
19*~
amended assessment diagram to be filed in the office of the County Recorder of the County of San Diego.
SECTION 3. The decision and determination of this City Council shall be final and conclusive upon
all person entitled to appeal thereupon to this City Council.
PREPARED BY:
APPROVED AS TO FORM BY:
John P. Lippit
Director of Public Works
Q~,~.~.
John Kaheny
City Attorney
H: Isharedlengineerllorrainelresoluti. wpd
J
19'1
COUNCIL AGENDA STATEMENT
/1/13
Item: 2L5
Meeting Date:9/22/98
ITEM TITLE:
RESOLUTION~ Approving Agreement with National
City for Use of the Chula Vista Animal Shelter
and deleting indemnification language.
Chief of Police ~ s:=\ \
City Manager ~'(j~\
(4/Sths Vote: Yes____No~)
SUBMITTED BY:
REVIEWED BY:
The City of Chula Vista has provided Animal Shelter service for the
City of National City since 1968. Chula Vista bid on a new
contract and National City accepted. The cost to National City is
$43,224 a year which reflects National City's share of staff costs,
direct supplies and service costs (veterinary services,
medical/lab supplies, food, animal disposal costs and utilities)
If costs increase then the contract may be adjusted to reflect
National City's share in the 2nd and 3rd year of the contract.
RECOMMENDATION:
That the City Council approve the resolution authorizing the Mayor
to enter into a three year agreement with the City of National City
for shelter service from July 1, 1998 through June 30, 2001, and
delete the indemnification language previously approved in the
agreement by the Council on July 28, 1998. (see "Hold Harmless"
section on page 2) .
BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable
DISCUSSION: The City of Chula Vista has provided Animal Shelter
services to National City since 1968. Since then, we have enjoyed
a good working relationship while providing sheltering services.
In December of 1997 the National City Police Department sent a bid
request for shelter only services. Two agencies responded,
San Diego County and Chula Vista. The contract for sheltering only
services has been awarded to Chula Vista in the amount of $43,224.
The amount captures the increased enhanced shelter services to
National City. The terms of the agreement are as follows.
Services to be Rendered:
* normal animal shelter services, including the sheltering,
dO - I
Page 2, Item c:< 0
Meeting Date 9-22-98
feeding, medicating, exercising, adopting, euthanasia and
disposal of dogs, cats and other small animals held for the
City of National City
* reasonable access to shelter office and facilities to National
City Animal Control Officers
* provide shelter services for residents of National City Monday
through Friday 9:00 to 5:00 and 10:00 to 4:00 on Saturday. The
shelter will be closed on Sunday and all major holidays.
* accept all stray animals from National City residents at no
charge. Other appropriate fees will be charged for National
City residents. A $20.00 fee will be charged to relinquish, for
euthanasia, or to redeem animals from the shelter. A $5.00
adoption fee will be charged.
* Chula Vista agrees to provide National City Animal Control
Officers assistance in emergency situations.
Excluded Services:
* Chula Vista shall not be responsible for issuing dog, or other
animal licenses to National City residents or for collecting the
fee for same.
* Chula Vista shall not be responsible for enforcement of rabies
vaccination requirements for National City residents or for
collecting the fee for same.
* Chula Vista shall not issue citations for animal related
violations that occur within the City of National City.
Hold Harmless:
This agreement was previously presented to Council and passed on
July 28, 1998. However, after the agreement was passed and
approved by Council, the City Attorney's Office was notified by
George Eiser III, City Attorney for the City of National City, of
objections to the indemnification language in the agreement.
Apparently, the agreement had been tentatively approved by the City
of National City without final review by the City Attorney for
National City. The language objected to was inserted by the City
Attorney's Office to protect the City of Chula Vista to an extent
not provided for in the past. After discussions with the National
City Attorney's Office, and further review by the City Attorney's
Office, it was agreed that the indemnification language contained
in the second sentence of paragraph eight of the agreement would be
deleted and the below language used.
* Chula Vista shall not be responsible to any resident of National
-;2D-2.
Page 3, Item ~~)
Meeting Date 9-~
City, or to the City of National City, because of the
destruction of any animal delivered to and accepted by the
shelter pursuant to this agreement, and the City of National
City agrees to hold harmless the City of Chula Vista from any
claims arising from damage or injury to animals belonging to
residents of the City of National City and delivered to the
Chula Vista Animal Shelter.
Revenue:
* The new agreement reflects an increase in revenue from $34,128
last year to $43,224 for the first year of service. This
increase reflects National City's share of staff costs at
$27,165 and for Direct Supplies and Services costs (veterinary
services, medical/lab supplies, food, animal disposal costs and
utilities) at $16,059 which equals $43,224. Subsequent years
will be adjusted to reflect M.O.D. salary increases and
services.
Termination of the Agreement:
* The contract may be terminated for Convenience at any time and
for any reason, by giving written notice of such termination and
specifying the effective date thereof, at least thirty days
before the effective date of such termination.
* The contract may be terminated for Cause if, through any cause,
either party shall substantially fail to fulfill in a timely and
proper manner any obligation under this Agreement, or violate
any of its covenants, agreements or conditions of this
Agreement, the parties shall have the right to terminate this
Agreement by giving written notification of such termination and
specifying the effective date thereof at least five days before
termination.
FISCAL IMPACT: The agreement will generate $43,224 in revenue per
year ($3,602/month) from National City for providing sheltering
only services. This revenue covers National City's share of costs.
~o.3
AGREEMENT BE1WEEN THE CITY OF CHULA VISTA AND THE CITY OF
NATIONAL CITY PROVIDING FOR THE USE OF CHULA VISTA ANIMAL SHELTER
FACILITIES AND SERVICES
THIS AGREEMENT, made and entered into this 1" day of July 1998, by and between the
CITY OF CHULA VISTA, a municipal corporation hereinafter called Chula Vista and the
City of National City, hereinafter called "National City".
WITNESS
WHEREAS, National City does not have an animal shelter and desires to use the
Chula Vista Animal Shelter as a shelter for the impounding, adoption, redemption and
disposition of dogs, cats and other small animals, and
WHEREAS, Chula Vista has an animal shelter adequate to serve the needs of
National City in addition to the needs of the City of Chula Vista, and
WHEREAS, National City and Chula Vista entered into an agreement for animal
sheltering services on July 1,1987, and was lasted amended July 1991, and,
WHEREAS, National City now desires to enter an agreement again with Chula
Vista beginning FY 1998-99 for the use of animal shelter facilities of Chula Vista for the
impounding, adoption, redemption and disposition of dogs, cats and other small animals,
and
WHEREAS, Chula Vista is willing to amend said agreement in the manner set forth
herein.
NOW, THEREFORE, IT IS AGREED by and between Chula Vista and National City
as follows:
1. Chula Vista agrees to permit the City of National City the use of animal shelter
facilities owned and operated by the City of Chula Vista and presently located at 690 Otay
Valley Road for the impounding, adoption, redemption and disposition of dogs, cats and
other small animals subject to the provisions of National City Animal Ordinances.
2. Chula Vista agrees to perform all normal animal shelter services, including the
sheltering, feeding, medicating, exercising, adopting, euthanasia and disposal of dogs,
cats and other small animals held for the City of National City.
3. Chula Vista agrees to provide reasonable access to shelter office and facilities to
National City Animal Control Officers.
4. Chula Vista agrees to provide shelter services for residents of National City
Monday through Friday 9:00 to 5:00 and 10:00 to 4:00 on Saturday. The shelter will be
closed on Sunday and all major holidays. Chula Vista agrees to notify National City of
changes in shelter hours in advance.
:Jo,.f
5. Chula Vista agrees to accept all stray animals from National City residents at no
charge. Other appropriate fees will be charged for National City residents. A $20.00 fee
will be charged to relinquish. for euthanasia, or to redeem animals from the shelter. A
$5.00 adoption fee will be charged.
6. National City Animal Control Officers shall deliver all animals found within that
jurisdiction to the Chula Vista shelter and comply with all written and verbal policies and
procedures of the Chula Vista Animal Shelter.
-
7. Chula Vista agrees to provide National City Animal Control Officers assistance in
emergency Situations. Chula Vista also agrees to continue its mutually beneficial
arrangement with the National City ARO, to transport animals to and from other shelters
and Veterinary clinics when feasible.
8. Chula Vista shall not be responsible to any resident of National City, or to the City
of National City, because of the destruction of any animal delivered to and accepted by the
shelter pursuant to this agreement, and the City of National City agrees to hold harmless
the City of Chula Vista from any claims arising from damage or injury to animals belonging
to residents of the City of National City and delivered to the Chula Vista Animal Shelter.
NatiaAal City sAslI aefeAa, iAseffiRify, !3Fateet aAa Aala RBFffiless CFll:llo Vists, it's eleeteeJ
BRa apJ3siFltca affiecr:i BRe cfFlplaYCC3, lfeffi 8Ra aSllJiRat all elaiffi3 fer aafru~lge:.3 aRd
li61Bili~', 6lFieiA@ 8~t at iRe OOA8tJet af iRe eSFlst:JltSAt, elf BAY a~eAt Sf s"'J!leyee,
&lIIeS9T'1trast9FS. er stRare iA eSF1F1sstieF1 witR tAe elte8l:1tieF1 ef tAe weRt eeversR BY tRie
6l~reeFFu3flt, s)(eeJ3t SRI)' far tlsqaae alai",! 8Fisiflg frSfifl tt;:1s 881e A8!11ifllBR88 Sf 8818 'i;illfw~
lfIiseenatJet !!If tfl8 Cit), it!! effieers, sr affil3lsysse. NalieRsl City's iAseffiRifieation !I'II!III
iRClueJc BRY BAa nil e03t3, CKl3eAses, a1tGffiOY'S feC~L QAeJ liQsility iAGbJFrS8 by the City, its
effiecf3, G@CRts, er Cffll9leyees iR aefer'J(jiR~ s€JaiAst sueR elaim5, whether tRe saffle
J3f13Seea te jLJagcffiEffl Of not. rurtRCF, t~atioFlal City, at it3 6\H1 6xpCR3e 31;611, tlpOfl .4fitten
FCflue3t BY Hu: City, defeRS 8R:Y 3tJeR 31::1it or I!Iction brotlgnt I!Igein!t tne City, its offic.!rs,
agcRt3, er cFA~le)'ee3. tJatisRsl City indeFAAifieatioA of iRe Ci~ sAal1 flet Be limiteEi BY nny
prior or subseque"l deG.Ii!, alio,. by City of Natiorltll Git).
9. Commencing on July 1, 1998, and extending through June 30, of 2001, National
City agrees to contract for the aforementioned services and facilities. The cost of the first
year of the contract will be $43,224 or $3,602 per month. Subsequent years will be
adjusted fairly based on increasing costs or services and supplies. The Finance
Department of the City of Chula Vista shall, as of the first day_ of each month, credit
National City with the amount of monies received during the previous month from National
City residents as fees for redemption of National City animals. The balance of funds
remaining to be paid a two percent (2%) service and billing charge shall be applied. The
Finance Department shall submit the billing to National City on or before the 10th day of
the month following the billing period and that amount shall be due and payable upon
receipt by National City, but no later than the last day of the billing month.
10. Chula Vista agrees to hold all dogs and cats found without owner information for a
period of no less than three (3) days. Dogs and cats found with a National City license or
other identification will be held for no less than five (5) days. As per applicable Penal Code
sections, animals with communicable diseases and severe injuries or illness may be
euthanized prior :0 the normal holding period. Chula Vista will attempt to notify owners of
identified animals as to the whereabouts of the animal and the holding period. National
:;20 . ~
City shall relinquish all animals not claimed or adopted to the City of Chula Vista for
disposition in accordance with all applicable laws, policy or procedure as deemed
appropriate by the Chula Vista Animal Shelter Manager.
Excluded Services
1. Chula Vista shall not be responsible for issuing dog, or other animal licenses to
National City residents or for collecting the fee for same.
-
2. Chula Vista shall not be responsible for enforcement of rabies vaccination
requirements for National City residents or for collecting the fee for same.
3. Chula Vista shall not issue citations for animal related violations that occur within
the City of National City.
It is further agreed that this agreement shall take effect on the first day of July, 1998 and
shall terminate on the 30th day of June, 2001; provided that either party may terminate this
agreement at any time by giving the other party written notice of intention to terminate
thirty (30) days following said notice.
Termination of Aareement for Convenience.
Either party may terminate this Agreement at any time and for any reason, by giving
specific written notice of such termination and specifying the effective date thereof, at least
thirty(30) days before the effective date of such termination. If the Agreement is
terminated by National City as provided for in this paragraph, Chula Vista shall be entitled
to receive just and equitable compensation for all services performed prior to the effective
date of such termination.
Termination of Aareement for Cause.
If, through any cause, either party shall substantially fail to fulfill in a timely and proper
manner any obligation under this Agreement, or violate any of its covenants, agreements
or conditions of this Agreement, the Parties shall have the right to terminate this
Agreement by giving written notification of such termination and specifying the effective
date thereof at least five (5) days before termination. If the Agreement is terminated by
National City as provided for in this paragraph, Chula Vista shall be entitled to receive just
and equitable compensation for all services performed prior to the effective date so such
termination.
Notices and Desianation of Administrator
A. All notices and demands shall be given in writing by personal delivery or first-class
mail, postage prepaid. Notices shall be addressed to the Administrator, or hislher
designee, designated below for the respective Party; provided that, if any Party gives
notice of a change of name or address, notices to the giver of that notice shall thereafter
be given as demanded in that notice. Notices shall be deemed received seventy-two (72)
hours after deposit in the United States mail.
;;0-0
B. The following, inclualng their respective addresses. are hereby designated as
Administrators for the purposes of this Agreement only:
City of Chula Vista
Chief of Police. and his/her aesignee
276 Fourth Avenue
Chula Vista, CA 91910
City of National City:
Chief of Police, and his/her designee
IN WITNESS WHEREOF. the parties hereto have executed this agreement on ~ date
here in above set forth.
CITY OF CHULA VISTA
CITY OF NATIONAL CITY
Mayor, City of Chula Vista
ATTEST
City Clerk
APPROVED AS TO FORM BY:
City Attorney
;}(j.l
RESOLUTION ) q / ;t g
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTAAPPROVINGAN AGREEMENT FORANIMAL
SHELTERING SERVICES BETWEEN THE CITY OF CHULA
VISTA AND THE CITY OF NATIONAL CITY, WITH THE
DELETION OF INDEMNIFICATION LANGUAGE FROM THE
AGREEMENT APPROVED BY COUNCIL ON JULY 28,1998,
AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT
WHEREAS, the Police Department, through its Animal Control Division,
currently provides animal sheltering services for the City of National City; and,
WHEREAS, these services are provided under the agreement approved by
Council on July 28, 1998; and,
WHEREAS, the agreement remains the same as approved on July 28, 1998,
except the indemnification language has been removed after discussions by both City
Attorneys offices.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofCityofChula
Vista does hereby approve the deletion of the indemnification language in the last three
sentences of Paragraph 8 in the original agreement passed by the City Council on July
28, 1998, known as Document Number 98-117, a copy of which is on file in the Office
of the City Clerk.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is
hereby authorized and directed to execute said revised agreement for and on behalf of the
City of Chula Vista.
Presented by:
Approved as to form by:
Richard P. Emerson
Chief of Police
H:\SHAREDlGLERK\SHELSVGS. WPD
:J.~.2
COUNCIL AGENDA STATEMENT
ITEM TITLE:
Item,2 I
Meeting Date 9/22/98
Resolution /9/ ff f Waiving the consultant selection process and
approving an amendment to the agreement with Smith & Kempton for
advocacy and planning services in connection with transportation facilities
and the Eastern Chula Vista Strategic Plan and appropriating $170,000
from unanticipated revenue from California Transportation Ventures (CTV)
and $52,000 from the available fund balance in the Transportation
Development Impact Fee Fund.
SUBMITTED BY: Director of Public Works ~ I
REVIEWED BY: City Manager1)~ ~ ~\ (4/Sths Vote: Yes..x..No-.J
On August 8, 1995 Council approved an agreement with Smith & Kempton to provide Program
Management Services on the I-80S Interchange Projects and to provide Advocacy Services for
funding requests for the TransDIF Program and SR-125. A significant amount of progress has
been made towards completing the tasks contained in that agreement. The tasks for Program
Management of 1-805 interchanges were indicated in the agreement as ongoing. The contract
indicated the term of the agreement as "... when the Parties have complied with all executory
provisions hereof." However, additional advocacy and consulting work to assist the City in
negotiating Agreements with CTV for the SR-125 Toll Road remains to be completed and
therefore an amendment to the contract needs to be approved. Completion of this work is essential
for implementation of the Transportation Development Impact Fee Program and has been
supported by the major developers.
RECOMMENDATION: That Council approve the resolution waiving the consultant selection
process and approving the amendment to the agreement with Smith & Kempton, authorize the
Mayor to execute said amendment, and appropriate $170,000 from unanticipated revenue from
California Transportation Ventures (CTV) and $52,000 from the available fund balance in the
Transportation Development Impact Fee Fund.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
When Council held the public hearing on the proposed update for the Transportation Development
Impact Fee program (TransDIF) in November, 1993, several of the property owners
recommended that the City set up a "Developers Advisory Committee" to work closely with staff
on administration of the TransDIF and to provide more input. They also recommended that the
City retain a consultant with expertise in identifying and obtaining supplemental sources for
funding for transportation facilities. As a result, staff issued a Request for Proposals (RFP) for
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Page 2, Item-fJ...L
Meeting Date 9/22/98
such a consultant and the contract was awarded to Smith & Kempton in May of 1994. The scope
of work under that contract, which is now completed, included four tasks. Those tasks were:
1) Existing plan/program review to allow consultant to fully understand Chula Vista's
transportation expectations and needs.
2) Develop a strategy (Strategic Plan) for providing the required improvements for the eastern
territories of Chula Vista. The Strategic Plan defined the network of required
transportation improvements; cost estimates for all projects; an implementation schedule
reflecting construction needs, phasing requirements and available funding; and identifying
potential additional funding for the required improvements.
3) Undertaking an advocacy effort to identify and secure alternative sources of funding for
transportation improvements.
4) Ongoing involvement in transportation issues in the South Bay, including toll road progress
and issues. Otay Mesa and NAFTA issues as they relate to Chula Vista, and other
transportation developments in the South Bay as they relate to Chula Vista.
As indicated, the Strategic Plan, which identifies short and long term tasks to assure completion
of the needed transportation facilities, is complete. The Strategic Plan included a separate Action
Plan which summarized implementation efforts needed to be undertaken. City staff and the
Developers Advisory Committee worked closely with the consultant on the strategic plan and
action plan and identified three specific tasks which the Committee believed were the highest
priority and should be undertaken in fiscal year 95/96. Those tasks were:
1) Pursue a Federal Demonstration Project for Orange Avenue (Olympic Parkway),
2) Provide comprehensive program management for expedited implementation of the 1-805
interchanges, and
3) Assure that SR-125 retains sales tax (Transnet) funding and pursue other state/federal
funding options.
Council approved an agreement with Smith & Kempton on August 8, 1995 and amendments on
January 23,1996; September 17,1996; and August 19,1997 towards completion of those tasks.
Knowing that the process through CalTrans to implement the 1-805 interchanges as well as the SR-
125 Toll Road would probably take longer than one year to complete, the agreement contained a
provision that allowed for additional services past the original 12 month period by mutual
agreement for additional 12 month periods.
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Page 3, Item~
Meeting Date 9/22/98
During the past year, Smith & Kempton was successful in obtaining a Federal demonstration grant
project for $5 million in funding for the Olympic Parkway Access Project. They were also
successful in assisting us to obtain some local Caltrans funding (Approximately $300,000) for
additional work Caltrans was requiring the City to do on the Telegraph Canyon Road/I-80S
Interchange project.
Significant progress was made in project development activities for interchange improvements
planned at I-80S at Telegraph Canyon Road and Orange Avenue. Working in conjunction with
the design team of Rick Engineering, City staff and Smith & Kempton have held monthly meetings
with CalTrans and completed the following products:
1. Processed the plans and specifications with Caltrans for the Telegraph Canyon Road
interchange and obtained all required approvals. The project is expected to be bid
sometime before the end of the year.
2. Draft Project Study Report for Orange Avenue interchange,
3. Draft Travel Forecasting Report for the Palomar interchange.
In connection with City staff, Smith & Kempton has initiated negotiations with representatives of
California Transportation Ventures (CTV) regarding freeway agreement issues. A proposed
agreement has been circulated among City staff and the Chula Vista development community for
review and comment. Work on this agreement is continuing.
To complete the process begun with adoption of the agreement, this amendment contains a new
major component toward the goal of getting the SR-12S Toll facility constructed as soon as
possible to provide the necessary circulation system capacity.
Task 1 1-805 Prol!ram Manal!ement ($30.000)
Smith & Kempton will continue to take the lead role in managing the completion of the following
project development activities associated with interchange improvements planned on I-80S at
Telegraph Canyon Road, Orange Avenue and Palomar Street.
.
Telegraph Canyon Road:
Orange Avenue:
Palomar Street:
Encroachment permit and cooperative agreement
PSR
PSR
.
.
Rick Engineering is currently preparing final plans and specifications for the expanded Telegraph
Canyon Road project. Smith & Kempton will manage the work to be completed by Rick
Engineering through completion of the State's encroachment permit process, allowing the project
to proceed to construction.
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Page 4, Item~
Meeting Date 9/22/98
For the 1-805/Palomar Street interchange, Smith & Kempton will continue to oversee preparation
of both an Access Approval Report (AAR) and a Project Study Report (PSR) for this new
interchange. Should an acceptable interchange configuration not be approved by FHW A in the
AAR, Smith & Kempton will terminate activities on the preparation of a Project Study Report for
Palomar Street.
Advocacv Services
Task 2 - Pursue State or Federal Funding for Kev East Area Proiects ($20.000)
Task 2a. The objective of this advocacy effort is to monitor the status of non-City funding
opportunities for the remaining interchange work, notably the 1-805\Olympic Parkway and 1-
805\Palomar projects. Smith & Kempton will work with City staff to prepare the necessary project
funding request documents for possible State and Federal funding opportunities. Significant
advocacy efforts for these programs, such as organizing and overseeing testimony either in
Washington or Sacramento, will require additional compensation.
Task 2b. Smith & Kempton will serve as the City's lead coordinator for negotiating agreements
with CalTrans, California Transportation Venture (CTV), and the development community that
are necessary for implementation of the SR 125 toll road project.
Task 3 - SR 125 Toll Road Agreements and CTV Assistance ($170.000)
Smith & Kempton will oversee an extensive coordination process: working in parallel with
representatives of the City Council and City Manager's office, City staff, CTV, and the
development community. Smith & Kempton will also provide direct assistance to CTV to provide
assistance in bringing the toll project to construction.
WAIVING THE CONSULTANT SELECTION PROCESS:
Task 1 (1-805 Program Management) and Tasks 2 and 3 (Advocacy Services) are extentions of the
current contract. In fact, as stated earlier, there is a provision in the current agreement to extend
the contract for up to 12 months. However, the fourth amendment does have significant additional
funding and a more specific task description which involves providing assistance to CTV to get
the toll road project constructed as soon as possible. Since we are in the fourth phase of Tasks
1 and 2 it would be impractical and disruptive to go through the consultant selection process for
this fourth amendment.
Will Kempton has had extensive experience in negotiating Freeway Agreements and working with
State and Federal agencies in processing construction plans for facilities such as SR-125. When
he was with CALTRANS, he was heavily involved in negotiating the 1-710 Freeway in Los
Angeles County. Also while in Santa Clara County he represented the local government side in
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Page 5, Item ::2 I
Meeting Date 9/i'iJ91il
negotiating over $1 Billion in Freeway projects. Because ofthe Firm's knowledge ofChula Vista
and the Toll Road issues, because much of the agreement is to complete work in the current
agreement, because of Will Kempton's experience in Freeway Agreements, and due to the need
to continue negotiations and assist in bringing construction to fruition, staff recommends that
Council waive the consultant selection process.
The City Attorney has approved this Agreement as to form.
FISCAL IMPACT:
The City has authorized contracts totaling $583,431.76 over the last 4 years for services provided
by Smith & Kempton. The amount proposed for this contract extension is $220,000.
This contract is proposed to extend the services provided by Smith & Kempton for 12 months (Jan
1998 - June 1998) to continue the 1-805 program management (Task 1), hopefully completing
Caltrans' processes on the two remaining interchanges. Total compensation for this portion of the
contract is $30,000. The consultant will be paid on a monthly basis at $2,500 per month for the
remaining 12 months or until the Palomar PSR is complete, whichever comes first.
Advocacy Services (Task 2) in the amount of $20,000 will be paid over a 12 month period with
monthly payments of $1 ,666.67. Negotiation coordination for SR-125 Agreements and assistance
in expediting the construction of SR-125(Task 3) in the amount of $170,000 will be paid based on
actual time spent per the amount in the Agreement. An additional $5,000 is available for
expenses, based on actual costs.
The Transportation Development Impact Fee (TransDIF) will front the funding necessary.
California Transportation Ventures, under a separate agreement on tonight's agenda, will
reimburse the TransDIF for all expenses in connection with task 3.
Attachments: 1. Contract Amendment
2. 8/19/87 Agenda Statement
3. Resolution 18761
4. Third Amendment and Restatement of Agreement and Exhibits
5. Letter from Smith & Kempton dated 9/4/98
6. Letter from Smith & Kempton dated 9/11/98
File No. 0730-95-HX037
H:\HOMEIENGINEERIAGENDA ISMITHK86. CLS
:<./,6
FOURTH AMENDMENT
TO THE AGREEMENT BETWEEN
CITY OF CHULA VISTA
AND
SMITH " KEMPTON
FOR TRANSPORTATION CONSULTING SERVICES
This agreement ("Agreement"), dated for
the purposes of reference only, and effective as of the date last
executed unless another date is otherwise specified in Exhibit A,
Paragraph 1 is between the City-related entity as is indicated on
Exhibit A, paragraph 2, as such ("City"), whose business form is
set forth on Exhibit A, paragraph 3, and the entity indicated on
the attached Exhibit A, paragraph 4, as Consultant, whose business
form is set forth on Exhibit A, paragraph 5, and whose place of
business and telephone numbers are set forth on Exhibit A,
paragraph 6 ("Consultant"), and is made with reference to the
following facts:
Recitals
Whereas, on May 17, 1994, Consultant entered into a one year
contract with city dated May 17, 1994 in response to a Request for
Proposals to provide Transportation Consulting Services; and
Whereas, the initial contract was in response to a Request for
Proposals for such a consultant; and
Whereas, the work under the initial contract was completed
City wished to proceed with the next phase of the contemplated
work; and
Whereas, that phase of work was begun under the agreement
approved by Resolution 17995 on August 8, 1995 and amended by
Resolution 18189 on January 1, 1996, Resolution 18459 on October
15, 1996, and Resolution 18761 on August 19, 1997; and
Whereas, the work approved by Resolutions 17995, 18189, 18459
and 18761 has not all been completed due to the length of time it
has taken to complete the work and scope of work required by
Caltrans; and
Whereas, additional work related to the implementation of the
State Route 125 Toll Road for shared executive services is desired
by the developers and the City; and
Whereas, Consultant has a unique knowledge and understanding
of the work remaining to be accomplished; and
Whereas, the work needs to be completed in order the implement
the Transportation Development Impact Fee Program; and
Whereas, city staff has determined the proposal to be
responsible and has negotiated an agreement based on the proposal;
and
H :\SHARED\S&K4 THA .CLS
S</-fp
Page 1
Whereas, it would be disruptive and inefficient to follow the
consultant selection process to obtain another consultant to
perform the tasks called for in this Fourth Amendment; and
Whereas, Consultant warrants and represents that they are
experienced and staffed in a manner such that they are and can
prepare and deliver the services required of Consultant to city
within the time frames herein provided all in accordance with the
terms and conditions of this Agreement;
NOW, THEREFORE, BE IT RESOLVED that the city and Consultant do
hereby mutually agree as follows:
1. That Paragraph 7, General Duties, of Exhibit A to the Third
Amendment and restatement of Agreement be amended to read as
follows:
7. General Duties:
Consultant will take the lead role in pursuing non-city
funding for remaining Interchange work and for
improvements to the I-80S/Telegraph Canyon and I-
80S/Orange interchanges in the 1998 State Transportation
Improvement Program (STIP). Consultant will also take a
lead role in managing the final project development
activities associated with interchange improvements
planned on I-80S at Telegraph Canyon Road, Palomar
Street, and Orange Avenue. Consultant will further serve
as the lead coordinator for negotiating agreements with
Caltrans and the California Transportation Venture (CTV)
for the SR-12S facility and will provide assistance in
bringing the toll project to construction.
2. That Paragraph 15, Attorney's Fees of the Third Amendment and
Restatement of Agreement be deleted in its entirety.
3. That Paragraph 8, Scope of Work, of Exhibit A to the Third
Amendment and Restatement of Agreement be amended to read as
follows:
8. Scope of Work and Schedule:
a. Detailed Scope of Work:
Task 1. I-80S Proaram Manaaement IS30.0001
smith & Kempton will continue to take the lead role
in managing the completion of the following project
development activities associated with interchange
improvements planned on I-80S at Telegraph Canyon
Road, Orange Avenue and Palomar Street.
.
.
.
Telegraph Canyon
Orange Avenue:
Palomar Street:
Road:
PSR
Encroachment permit
PSR
H :\SHARED\S&K4THA .CLS
:21-7
Page 2
Rick Engineering is currently preparing final
design plans for the Telegraph Canyon Road project.
smith & Kempton will manage the work to be
completed by Rick Engineering through completion of
the encroachment permit process, allowing the
project to proceed to construction.
Smith & Kempton will oversee the preparation of
combined Project study Report/Project Report
(PSR/PR) documents for the I-80S/Orange Avenue
project. The PSR/PR document includes an
environmental document (i.e., typically a mitigated
negative declaration, unless significant
environmental impacts are involved), allowing these
better defined projects to move directly into the
final design stage upon completion.
For the I-80S/Palomar Street interchange, Smith &
Kempton will oversee preparation of both an Access
Approval Report (AAR) and a Project Study Report
(PSR) for this interchange. Should an acceptable
interchange configuration not be approved by FHWA
in the AAR, smith & Kempton will terminate
activities on Milestone 2 - the preparation of a
Project Study Report.
The preparation of an AAR and PSR will allow for
the selection of a preferred interchange
configuration at a more conceptual level prior to
initiation of the more detailed technical studies
that are required at the proj ect Report stage.
smith & Kempton will take the lead in the following
activities related to the preparation of
encroachment permit, PSR/PR and PSR documents.
. Development of Implementation Team and
Developer Advisory Committee meeting
schedules,
. Preparation of agenda statements,
. Oversight of consultant work products and
schedules,
. Coordination between City, Consultants, and
Caltrans, and
. Troubleshooting problems and/or project
constraints.
Advocacv Services ($190.000)
Task 2 Pursue State or Federal Fundino for Kev
East Area proiects ($20.000)
Task 2a. The objective of this advocacy effort is
to monitor the status of non-city funding for the
remaining interchange construction work, notably
the I-80S/Palomar and I-80S/Orange (Olympic
Parkway) interchanges. smith & Kempton will work
,/--I-ff
Page 3
H :\SHARED\S&K4TH A. CLS
with city staff to prepare the necessary project
funding request documents for possible State and
Federal funding opportunities. Significant
advocacy efforts for these programs, such as
organizing and overseeing testimony either in
Washington or Sacramento, will require additional
compensation.
Task 2b. Smith & Kempton will serve as the City's
lead coordinator for negotiating agreements with
Caltrans, California Transportation Ventures (CTV) ,
and the development community that are necessary
for implementation of the SR 125 toll road project.
Task 3 SR 125 Toll Road Agreements and CTV
Assistance (5170.000)
Smith & Kempton will oversee an extensive
coordination process: working in parallel with
representatives of the city Council and City
Manager's office, City staff, CTV, and the
development community.
Smith & Kempton will also provide direct assistance
to CTV to bring the toll project to construction as
quickly as possible. Said assistance may include
several activities, the elements of which are
included in Exhibit "1", and incorporated herein by
this reference.
Coordination Process
Two standard meeting dates each month are
established as part of this contract. The
suggested dates and meeting purposes are summarized
below.
.
2nd
1.
Friday of each Month:
Monthly Project Development Team meetings
for all three I-80S interchanges (10:30
AM, 1:00 PM, 2:30 PM)
Lunch Briefings as necessary
2.
.
4th
1.
2.
3.
Fridav of each Month:
Monthly Progress Meeting
Meetings on Funding Advocacy Issues
Follow-up focused troubleshooting
meetings on I-80S interchanges
Attendance at SANDAG Board meetings as
necessary
4.
The Smith & Kempton team will coordinate a monthly
progress meeting on the fourth Friday of each month
as feasible and/or conference call with City staff
and the Developer Advisory Committee. The team
believes that two monthly meeting dates will be
2/-9
Page 4
H :\SHARED\S&K4THA .CLS
required, at a minimum, to adequately move forward
the project development process for the I-80S
interchange projects. More frequent meetings may
be required, once consultants are selected, in the
early stages of the process. This will be
accomplished as needed by setting meetings on the
Thursday preceding the above meeting dates. These
regular meetings will be augmented by special
meetings in between for necessary trouble shooting
and project advocacy. This coordination process is
not considered a separate task, but shall be
considered part of the three tasks included herein.
The Smith & Kempton team will also meet
regular as-needed basis with city staff,
Caltrans and/or other agencies to expedite
construction of the SR-12S toll facility
on a
CTV,
the
The smith & Kempton team will file a monthly
statement of services performed outlining progress
on each of the above tasks. said statement shall
be reviewed by staff and Developer Advisory
committee to determine whether satisfactory
progress has been made on each task. A
determination of unsatisfactory progress may be
grounds for termination of this contract under
Section 8, Termination of Agreement for cause, or
section 10, Termination of Agreement for
Convenience of city, of this agreement.
b. Date for completion of all Consultant services:
Consultant services shall be completed within 12
months of the effective date of this agreement,
except that, by mutual agreement, this agreement
may be modified to provide for additional services,
extending past said 12 month period, but not to
exceed an additional period of 12 months.
In the event city is not reimbursed for services
under Task 3 by CTV, City may terminate performance
of services for Task 3 immediately and without
further notice.
4. That Paragraph 11, of Exhibit A to the Third Amendment and
Restatement of Agreement be amended to read as follows:
11. Compensation:
Milestone or Event or Deliverable Amount or Percent of Fixed
Fee
b.
(X)
Phased Fixed Fee Arrangement.
For the performance of each phase or portion of the
Defined Services by Consultant as are separately identified
H, \SHAREDlS&K4THA .CLS
;J/-/LJ
Page 5
below, City shall pay the fixed fee associated with each phase
of Services, in the amounts and at the times or milestones or
Deliverables set forth. Consultant shall not commence
services under any Phase, and shall not be entitled to the
compensation for a Phase, unless City shall have issued a
notice to proceed to Consultant as to said Phase. Budget for
activities by work task are shown as indicated below:
Task
Fee for said Phase
1. Program management for
1-805 Interchanges
$ 30,000 - payable in
equal monthly
installments of $2,500
each
2. Federal and State
Funding Advocacy
$ 20,000 - Payable in 12
equal monthly
installments of $1,666.67
each
c. (Xl Hourly Rate Arrangement
Task 3. Negotiate Agreements for and expedite construction of
SR125 Toll Road
For performance of the Defined Services by Consultant as
herein required, city shall pay Consultant for the productive
hours of time spent by Consultant in the performance of said
Services, at the rates or amounts set forth in the Rate
Schedule hereinbelow according to the following terms and
conditions:
Not-to-Exceed
Arrangement.
Limitation
on
Time
and
Materials
Notwithstanding the expenditure by Consultant of
time and materials in excess of said Maximum Compensation
amount, Consultant agrees that Consultant will perform
all of the Defined Services for Task 3 herein required of
Consultant for $170,000 including all Materials, and
other "reimbursables" ("Maximum Compensation")
Category of Employee
of Consultant Name Hourly
Rate
Principal D. J. Smith $200
Principal Will Kempton $200
Principal Andrew Schlaefli $125
Transportation
Consultant
Rate Schedule
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Payment for services of Task 3 shall be contingent
upon city receiving payment for said service from CTV.
In the event city is not reimbursed for said services
City may terminate performance of Task 3 work without
further notice.
4. That Paragraph 12, Materials Reimbursement Arrangement, of
Exhibit A to the Third Amendment and Restatement of Agreement
be amended to read as follows:
12. Materials Reimbursement Arrangement
For the cost of out of pocket expenses incurred by
Consultant in the performance of services herein required,
city shall pay Consultant at the rates or amounts set forth
below:
None, the compensation includes all costs.
Cost or Rate
Reports, not to exceed $
copies, not to exceed $
Travel, not to exceed $
Printing, not to exceed $
Postage, not to exceed $
Delivery, not to exceed $
Long Distance Telephone Charges,
not to exceed $
(X) other Actual Identifiable Direct Costs:
Transportation/Lodging to and from Sacramento will
be compensated on an actual cost basis for Meals,
Lodging and transportation costs.
Transportation/lodging costs not to exceed $5,000
for task 3.
Total contract amount for Fourth Amendment not to
exceed $220,000. In addition to this amendment
amount, the Second Amendment approved an additional
$20,000 which may be paid to Consultant for
unexpected work if authorized by the city Engineer.
That amount shall continue under this Fourth
Amendment.
6. All other terms and conditions of the Third Amendment and
Restatement of Agreement and Exhibits thereto not modified by
this Fourth Amendment to Agreement shall remain in full force
and effect.
[end of page. next page is signature page.]
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Page 7
SIGNATURE PAGE
TO FOURTH AMENDMENT OF THE
AGREEMENT BETWEEN CITY OF CHULA VISTA AND
SMITH & KEMPTON
FOR TRANSPORTATION CONSULTING SERVICES
IN WITNESS WHEREOF, city and Consultant have executed this Fourth
Amendment to Agreement thereby indicating that they have read and
understood same, and indicate their full and complete consent to
its terms:
Dated:
, 19
city of Chula Vista
By:
Shirley Horton, Mayor
Attest:
Beverly Authelet, city Clerk
Approved as to form:
John Kaheny, city Attorney
Dated:
, 19
Smith & Kempton
By:
By:
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Page 8
EXHIBIT 1
SR-125 POLITICAL/PROJECT MANAGEMENT
SCOPE OF SERVICES
Lead role in comDletina the entitlement Drocess to build SR-125
Conduct overall assessment of current status of environmental entitlement process and establish expected
schedule for deliverables listed below
In consultaijon w~h exisijng capabilities at CTV's availability (Parsons Brinckerhoff, Transroute, Koch, JLC
Consultants, Connect South Bay, Mark Watts, Dave Nielsen, Rob Thornton, developers, and environmental
consultants) establish coordinated strategy for timely completion of entitlement process and assign
ownership for responsibilities
. Lead overall coordinaijon process between representatives of the City ofChula Vista, SANDAG, the State
of California, and Federal Government to bring SR-125 to construction as soon as possible
Coordinate and attend meetings with resources agencies, as a representative of the City and CTV, to
facilitate the process
Elevate the status of SR-125 with Caltrans, FHWA, and other resource agencies to a "Fast Track"
category)
Troubleshoot, recognize and react immediately to bureaucratic hurdles which may develop in the
entitlement process
Be a resource to the CTV for suggesijons to overcome problems which may develop in their assigned area
of responsibilities
. Provide bi-weekly reviews to the CTV team on entitlement process status
Assist in Obtainina Entitlement Process Deliverables:
Biological Opinion from U.S. Fish and Wildlife Service (USFW) and California Department of Fish and
Game (CDFG) with a non jeopardy finding
Concurrence on the "Least Environmentally Damaging Practicable Alternative" (LEDPA) and 404 Permit
from U.S. Corps of Engineers (COE) and Environmental Protection Agency (EPA)
Approval of "Historic Property Survey Report" (HPSR) and "Finding of Effect" (FOE) from State Historic
Preservation Offices (SHPO)
Agreement on biological and park mitigation from SANDAG
Completion of FEIRIS by Caltrans
Approval for preliminary engineering funds for the "Gap"
Approval of FEIRIS by FHWA
Approval of CTV as sole source design-build contractor for the "Connector" and "Gap"
Other Maior ResDonsibilities:
. Assist Connect South Bay in the effort to improve community relations by developing communication
strategies with the public and securing input from affected parties
Assist Connect South Bay in the creation of media stories on issues that apply indirect pressure to key
decision makers
As needed, assist CTV by serving as a mediator in deal and contract negotiation processes
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COUNCIL AGTh""DA STA'J"EME'I.'T
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Meeting Date 81]9197
T~2 fZ.p M'EN!7 "1 F: J-S'I
ITEM TITI..E: Resolution / r? (p ( Waiving th: consultant s::l::...'Lion proc::ss and
approv:iDg an agre:m::m with Smith & ~n for aDvO:3...')' and pl:mnin~
s::rvi= in conn::....'Lion with transportation f2...--iliti::s and th: East::rn Cnula
VlSta St7at:gic Plan and ,'-PPlUjhiating $110,000 from th: Transpw..aDon
lkvelop=Il! Impa:t Fe:: Fund..
SUBMU nw BY: DmctorofPnblicWoiks ~
REVIEWED BY: City Manager
(4/5ths Vote: YesXNo.J
"
::;
On _~crust 8, 1995 Crnm.."il. approved an agr=-=nr with Smith & Kempton to provide Program
M~r.?~=en1 S::n'i:es on th: 1-805 Jnt...-n:hang:: Proj::...'"!S and to provide Advo:3...')' Servic::s for
iimmn:: requests for th: TransDIF Prognon and SR-125. A si ~;;;"'-"nf amoum of progr::ss has
1>= made towards completing th: 12Sks C()T1t:om-.d in that ag:r=...'"Ilt. Tn:: 12Sks for Program
Management of 1-805 imercbanges w= indicated in th:: agr=m=t as ongoing. The comra.:t
mii;~~il the t:an of th::.agr=n::m as ~...when th: Parties hav:: complied with all executory
provisions l1er--..of. ~ However, additional advo:a...--y and consuhing work to zssist the City in
negotiaIing .Agr:=r""..'s with CTV for the SR-125 Toll Road =n~;Tl< to b:: completed and
th::ldurc a n...-w c:omract needs to b:: approved.. Completion of this work is essemial for
impl=IJL:Uion of th: Transporwion DevelopmentImpa:t Fe:: Program and has be::n supported
by th: major d..-velopers.
RECOMMENDATION: That Co=il approv:: th:: resolution waiving th:: consultant sel::...'Lion
pro:ess and approving th: agr=n=t with Smith & Kempton, anthoriZe th:: Mayor to ex=ne said
agre:::ment, and "PplUpria1e $110,000 from th: Transportation Developm...~ TTTT"ct Fe:: Fund for
th: comract extension..
BOARDS/COMMISSIONS RECOMMENDATION: Not appli::abl::.
DISCUSSION:
v.T'n::n Council held the public h::aring on the proposed update for the Transponation
. Development Impa:t Fe:: program (TransDIF) in November, 1993, several of the properlY
ov.=s I""'..commended that th:: City set up a "Develop::rs Advisory Commin-" to work closely
v.'iTh sraff on adminisrrarion of th: TransDIF and to provide more input. They also recommended
-c; that the City retain a consultanr with expertise in identifying and obr";n;n~ supplemental sources
for fun:ling for rranspDnation facilities. As a result, staff issued a Requesr for Proposals (EFP)
for such a consultanr and the contract was awarded 10 Smith & Kempton in Mzy of 1994. Tne
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Page 2, Item 10
Meeting Date ~1J9'97
s::DF of wott ~ that CODtra-'1., which is now completed, in::luded four mks. Thos~:zsts
w:re:
1)
Existing p1anlprogram r~ew to allow consultant to fully und....'"T5IaIld Chula Vi.,-r.a' s
transpomriOD exp-_'"tarions and needs.
2)
Develop a 5lTategy (SWlegic Plan) for providing th= requiTed improvements for the
eastern r::nitories of C'nula Vista. Th: Strategic Plan defined th= network of requiTed
ITaIlSpOmIIiOD !mProvemems; cost esrim>lt~s for all proj:...'"IS; an implem....'"IItation schedule
reflecting constnlClion needs, phasing reg";"~" qJtl> and available limnmg; and identifying
potem:ia1 addiIional jrmninz for th= reqnircd improvem...."'IJtS.
3)
Under1a1:ing an advocac:y effort to id::mify and secure ah..."TIIarive so=s of fnnnino for
~
transpomrion improV!':TTl=t<:.
t;G~;
.~
4) Ongoing mvolvem...."'IIl in transpomuion issues in th= South Bay, in::luding toll road
progr-..ss and issues. Otay Mesa and NAfTA issues as th=y relate to Chu1a Vista, and
other 1IaIl.:.pomuion d..~elopm..."'IJtS in th= Somh Bay as th=Y relate to C'nula Vista.
As mmr":>lt...rJ, fue Smiregic Plan, which ideIJti:fies short and long IeIm tasks to assure completion
of th= ll"eO~~ 1IaIh"]XlIlalion fa..""iliIies, is complete. Th: Strategic Plan included a separate Action
Plan which "",,,,,...;,~d impl"""=tarion efforts n,::,:d~~ to 1>:: tmdertaken. City staff and th~
Develop'"...l'S Advisory CommiTt- worked closely with the consultant on th= strategic plan and
a..."iion plan and id::nlified ~ sp::ci:fic tasks which the CommiTt.... believed were the highest
priority and shoDld 1>:: und..'"Ttaken in fiscal year 95/96. Thos~ mks were:
1) Pursue a Fe&ral Demonstration Project for Orange Av=::,
2)' Provick ccmiprehensive program m"n"~ement for e~.tiit~~ implementation of the 1-805
im.en:hanges, .and
3) .b,ssure that SR-l25 retains sales tax (Transnet) funding and pursue other state/federal
funding options.
COUIL..-il approved an agreement with Smith & Kempton on All;OU5I 8, 1995 and amendments on
JllIIIlaIY 23,1996 and September 17,1996 towards completion of those tasks. Knowing that the
'process through CalTrans to implemem the 1-805 int...~hanges as well as the SR-125 Toll Road
would probably ~ longer than one year to complete, the agreement contained a provision that
allowed for additional services past th= original 12 month period by mmuaI agreemem for another
12 month period.
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2.
3.
4.
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8.
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Page 3, Item OJ'
Meeting Date ~IJ9'9i
Dming the past year, Smith & K:mptoD prepaI'"...rl a ~onstrarion grant pa::1:age for 55.5 million
in fnntiing for the Olympic Parkway Ac:c:ss Project, the easem ~gment of O;ange Avenue. Tnis
grain request ~ joiIJtJy sponsor-...d by Congr-..ssm...'"Il F11= aDd Bilbray. Tne s-.ams of this g;an!
request is unl:nown at this time sin::: legislation reauthorizing the Im..~oda1 5u:fa:::
Transportation Fffici=cy .AI:t (ISTEA) may Dot be compl~ by the original c1~~ill;n~ of
S::pte:mb=r 30,1997. The it= will be ~ in fu: future ifth= appears to be any possibilir}'
of 5!lr:h a demOIl>-rration proj~:t.
Si~""T1f progr-..ss ~ mad: in project lL~e1tlpIreIl! activities for intercbaIJge improvem...-ms
planned at 1-805 at Telegraph Canyon Road and Orange Avenue. Worl:ing in conjun...'1ion v.'ith
1h: iI~cm team of Rid: Fn~, City .staff and Smith & Kempton bave held 20 mombiy
m.,.,mg<: with CaITrans 10 ~ and completed 1h: following products:
An overall work stra!:gy,
A Trave1ForecastlL"Pottfor Telegraph Canyon Road and Orange Avenue Interchanges,
A Traffic Operations lL"Port for TeleJ;C<.4ph Canyon Road and Orange Avenue
imert:hanges.
G-..om.."'1ri:: Approval Drawings for Telegraph Canyon Road and Orange Avenue
imert:hanges.
35 percent final ~ plan submittaJ. for Telegraph Canyon Road im...~hange,
AdministraIion Draft Project Smdy lL"Pott for Orange Avenue im...~n~n~e,
Draft Travel Forecasting lL"Port for the Palgmar inter..hange, and
l>Jternarive interchange conc..."Pts for Palomar interchange.
Ongoing design efforts for the Telegraph Canyon Road Interchange at 1-805 have been expanjed
to include addiIional improvem...-ms to"the nortllbound and southbound off-ramp that are not
'-W.l~.u1ly funded in the TransDIF, in order to facilitate completion of improvements that are
L.Ull~ prog.,.-""",.jf for coIJSD:U...'1ion in fu: next year. This additional design work has resulted
in an cx:tension of the overall work schedule of six moIrths.
Project advocacy enorts for the SR-l25 toll road were extensive over the past year. Smith &
Xcnpton m~m~erl advocacy efforts focused on providing further assistance on funding issues, as
wen as, idenIifying cnnstanding implementation issues. Key fl1nri;n~ efforts included =ting with
state officials (Business, Transportation & Housing Agency; Trade & Connnerce Agen..-y;
CaITrans Headquarters) regarding the start-up of the State Infrastructure Bank. Smith & Kempton
also met with senior staff from CalTrans District 11 and the California Transportation Venmres
. (CTV) group to discuss agreements that need to be negotiated v.'ith the City of Chula Vista prior
to implementation of the proje...'"t. Smith and Kempton were involved in se...'LIring state funds for
the SR-125 San Mi;:"llel Conne...'"1Or. This project "..as considered as having statewide signifi=::e
and the state gave SD region $135 million that could be used for the connector and SR-l25
Sweetwater.
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Page 4, Item ~
Meeting Date f;/J9'97-
f~'
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vall Kempton bas i=n d:::ply involved in tb: ~ legislature in d...'"'Veloping a financing plan for
the Toll Bridge R.."1rOfit Program. _ Chu1a VISta -v.'2S very con::erned ~""""'<. proposals were to
elTmin~t~ the SUIte and Lo::al Parm=hip Program (SLP) in ord=r to help fund the ToD Bridge
J:::tlOiit proje..."1S. The Budget bas i=n agr=d to by the lev<htlrre and the Governor, and s->...oo
million per year for this year and next year will =in in the program. B=s: of TIllDSIlet and
DIF projects, CIIDla VISta bas T"'...:cived 51.4 million over the last 6 years. We could rec...'"ive weD
over 51 million dollars from tills a...'"tion th21 might have been lost.
FinaIly, quan::riy =tWgs w::r:b::1d with the Developer Advisory Q,,,,,,,jn- to discuss reb'aI11
impl=t==ion issueS such as selection of the pr::ferred >ll;~",,=,ot. rig1n-of-way conveyan::e.
COIlSlIll!:lion rrn.ting, imext:::hange design and fnnriing responsibiliIi::s~ and hnl'>t""Ting design and
phasing.
To complete the pro= begnn by last year's COIIlIaCt, this COIItt.a::t extension comains two major
compone:ms toWard the goal of obt>lining SllppJ",,",,"l.l jimr'ling for transportaIion projects and for
assuring constrn:;tion of the t:riti::al freeway inr::r.:hm,?e proje...'"!:S n-opd to provi~ the )"lP-pssary
::ir::ulation syst..~ capacity. -
@ Task 1 1-805 Pro~ M:m~ement ($20.0(10)
Smith & Kempton will c:ominu: to take the lead role in m~n~Vng the completion of the foDov.Wg
project deveJopm..."'ll1 activiIies asso::iated v.'ith mreit:hange improvemenrs p]~P.d on 1-805 at
Telegraph Canyon Road, Opmge Avenue and Palomar Street.
o
Telegraph Canyon Road:
Orange Avenne:
Palomar Street:
En..-roachment permit
PSR
PSR
..
..
Riel:: Engineering is cum:ntJy preparing 35% design plans for the ~niIf"i1 Telegraph Canyon
Road project. Smith & Kempton will manage the work to be completed by Rick E.n:.oin=ing
through completion of the ~'s =oachmeD1 permit pro=s, allowing the project to proceed
to construction.
For the I-805/Palomar Street int...'"I'Change, Smith & Kempton will oversee preparation of both an
A=ss Approval R..~ort (AAR) and a Project Study Report (PSR) for this new interchange.
- Should an acc..~table int...PfChange configuration not be approved by FEW A in the AAR. Smith
& Kempton will terminate activities on Milestone 2 - the preparation of a Project Study R..~ort_
,". ";
.~~
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Page 5, Item / /)
Meeting Datt f;/l 9'97-
Advocacv Services
TasK 2 - ~ State or Federal Fundin~ fOT K" Eac:;t ..tm:a Proiect!; (S30 000)
T~ objective of this advo::a.."'.Y effan is to mODitor 1re stalllS of f"~eral iimrim~ for the Olympi::
Parl-way proj::::!., pIlI5Dl: n=w STIP sOUDdwall frmriin~ for 1re l-805/0rang: and I-805/PaJomar
im::rcl:1anges. and pIlI5Dl: n=w STIP flexI"ble congestion relief funding for 1he I-805/Telegraph
Canyon and 1-805/O=ge im=rcbanges. Smith & K:::mpton will work with City staff to prepare
1re ll!"rt"SS<lry plUj::ci fnnnmg request docm:D::mJ; for th:: STIP soundwaIl and STIP fieXl"bl:
congestion rcii=f programs. Swm;"'lDT advo::a.."'.Y efforts for a-se STIP programs. su::h as
Vi:: ~..~, ;..g and ....' , >=~'.g 'fa<:IlmnT1Y cith=r in Wasbington or Sa:mn....-itto. will I"'..gWre additional
COTT1Y'"<::I1ion.
TasK 3 - l ~Jld Coordinator for Ne!!'otiatino SR 125 Toll Road o\~~ ($90.0001
/'"~ .........
. -..)
.... ....:
-c..:','
Smith & Kempton will s:::rve as th:: City's kad coordinator for negotiating agr=ems with
CaITrans.Ca1ifomia Transportation Vcmme (CTV). and 1re lL-velopmem community that are
no>, ~--, y for impl~nn of 1be SR 125 ton road project. 'Smith & Kempton will oversee an
extensive coordinaIion process: working in para1l:l. with repr='"T'It:ltives of 1he City Coun::i1 and
City Manager's office, City staff, CTV. and 1be lL-velopmem community.
The following issoes are illusrraIive of those that will be addressed in 1he SR 125 toll road
ag:r.-.=>"'DtS: con.,.1m:non phasing; in1=hange design, staging aDd financial responsibility; right-
of-way conveyan:::e; 1ann"""Ping design and staging; local financial contribution (if any); toll
credits for I""cin=t< (If any); etc.
WAIVING THE CONSULTA!\'T SELECTION PROCESS:
Task 1 (1-805 Program Mana",0CIIlf:IIl:) and Task 2 (Legislative Advocacy Services) are extenrions
of the CIlII'eIII: comra.c:t. In fact, as stated earlier. th..-re is a provision in 1he L.W..L elll agreem...'"III
to exte.nd the COIIlI3l:l: for up to U months. Ho~er, the third am...-ndmem does bave significant
additional funding and a more specific task discription than the previous amendment. Sin::e we
are in 1he third phase of Tasks 1 and 2 it would be impractical and disruptive to go through the
consultant sele::tion process for this third amendment. Task 3, although in::luded to a smaller
eXl..'"III in am.",rm,..,m 2, provides for lead coordinator services in negotiating Toll Road
. Agreements.
". .)
.~
VtlIl Kempton has had extensive experience in negotiating Freeway Agreemems. 'When he was
with C..6J.TRA..l\'S, he was heavily involved in negotiating the 1-710 Freev:ay in Los Angeles
COllmy. Also while in Santa Cla.-a Coumy he i;;!-,i~emed the lo::al gove=em side in negotiarin~
over 51 Billion in f=way proje::ts. Because of the Firm's knowledge of Cnula Vista and-the
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Page 6, Item
Meeting Date 81]9197
~
T oD Road issu:s, be::ause mu::h of the agr=m..."1l! is to COmp12 work in the current agreement,
b"""""~~ of Will K::mpton's cp:ri=n~ in Fre:v.'2)' Agreemems, and due to the ne::d to SIan
negotiations in lh: near :futme, 5Illff ~~::nds that Coun..-il waive the consultant seJ:::tioD
pro:::ss.
THIRD AMENDMENT
Tn: third ~m"",rim-In 10 the comra::t superced::s the second ~m"",riment and previous versions of
the COIIlI'aCt in ~r::ry ~ en=pt as follows:
Tb: =nd ~m"",rim-nt appropiated 6 mon1bs of Task 1 worl:: for FY 97-98, at 515,000 plus it
had a provision for $20,000 additional expendinm: if D~r~""J)' and 4.P'plUVed by the City
"F.n~.
Tn: City Anom:y has approved this .Agreem::nt as to foIIIl..
flSCAL IMPACT:
A
~,..
'The LIly bas >rrrthnri'71"il CODIIa::ts totaling $443,431.76 over the last 3 years for services provided
by Smith&~IuJ.L. Th::ammmtproposed for1his contract ::m:nsion is $140,000. How~er,
sin::: th:::re excess funds Tf'=!~ in the enctlIIlb::red balam:e of the Contract only an additional
5110,000 needs 10 b:: "i'jJlUjJia1ed from the TransDIF Fund llIlappI"opriated bohnr-}' to ,,~r-oUD1
621-6212-5201. .'.
This COIIlI'aCt is proposed 10 enend the services provided by Smith & Kempton for 6 months (Jan
1998 -Jure 1998) to complete the 1-805 program monogem..."'II1 (Task 1). Total compensation for
this portion oflh: COIIlract is $20,000 which indudes 515,000 for labor and a budget allowance
of $5,000 for expenses. Th:: consu1tant will b:: paid on a montbly basis at $2,500 per month for
the I"'TTlo;n;ng six months or until the Palomar PSR is complete, which...~er comes first plus
expenses based on actnalcost. The first 6 moIllhs are authorizerl in the second amendment.
Advocacy Services (Task 2) in 1he amOUD1 of $30,000 will b:: paid over a 12 month period with
momhly paymell!S of $2,500. Negotiation coordination for SR-125 Agreem...'"IJ!S (Task 3) in 1he
ammm! of $80,000 will b:: paid based on actnal time spent per lh: amount in the _-\g:reement. An
additional $10,000 is availablefor expenses, based on acOlal costs.
The funds to pay for tbis work were included when the TransDIF was updated in November,
1993. Tnat update included an m..."i'ease in the ~administration" component from 4% to 5% to
provide sufficiem funds for the consultant. The additional 1 % component is proposed to remain
in effect as long as necessary to provide for this type of consultant.
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Page 7, Item I/?
Meeting Date 81J9/97
Tn: total of to: TnmsDIF is approximately 585 million and to: ] % fee total would be 5850,000
if it ~~in!"1i in efi:ct for 1h: full teIm of the TransDIF program. This totall:vel of funding is
snfii::iem to oiIs!:t apcnditures for the consultaIll.. While the total sum of anmini<:trative fees
coI1=ted for to: full program are sufficient, the coDecti.on of the administrative fee to date has not
k..-pt up with 1iI:s: ~. The additional 1 % fee would tb::r:fore Deed to stay in effect as long
as to: c:xp::ndimres n::IDlIin higb::r than tb: a..1Ilal CODe..."'1iODS. TmlS, over the life of the DIF, the
full amOUD! is available to offset tb:se expenditnres. However, the City has colie...'"t.ed sufficient
T=DlF f= ~ond tb: additional] % administrative ponion ~ fund this cost now.
Jtr.: T,m .....
:E:xbibiI A - Coumi:t.Am.",;",.",
:=r::: No.. 0i30-95-EXCS7
E:\3OME\ENGlNEIlV.GENDAISMITBI:ll6.CLS
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: - LCHME~JT
3
RESOLUTION N:!. iB751
.'~
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RESOLUTION OF THE 'CITY COUNCIL OF THE Cji"Y OF CHULA
VISTA WAIVING CONSULTANT SELECTION PROCESS AND
A??ROVING AN AGREEMENT WITH SMITH & ~M?TON r:DR
ADVOCACY AND PLANNING SERVICES IN CONNECTION WITH
. TRANSPORTATION FACILITIES AND THE EASTERN CHULA
VISTA STRATEGIC PLAN AND APPROPRIATING $110,000
FROM THE TRANSPORTATION DEVELOPMENT IMPACT FEE
FUND
WHEREAS, on August B. 1.995. the City Coun::il approved an agreement with Smith
and Kempton to implement steps in the East Chula Vista Strategic plan; and
WHEREAS. a significant amount of progress has been made towards completing the
tasks contained in that agreement; and
WHEREAS. the tasks were indicated in the agreement as ongoing and the contract
indicated the term of the agreement as "_.. when the ?anies have complied with all executory
provisions hereof"; and
..
t';<'J
'<.::7
WtiEREAS, additional advocacy and consulting work remains to be completed and
therefore a new contract needs to be approved to complete the !asks begun by the AugUst
8. 1995 agreement; and
WtiEREAS. completion of tO!S work is essential ior implememation of the
Transponation Development Impact Fee Program and has been supponed by the major
developers; and
,
WHEREAS. the firm of Smith & K,empton have been the project managers for the
project and provided advocacy and planpi::,g services for the City since August of 1995; and
WHEREAS. after due consideration the City Council determined that it would be
impractical and disrupt!ve. to the process and inefficient 10 rebid the scope of work
contemplated by the subject Agreement due tothe unique Qualifications of Smith & Kempton;
and
WHEREAS. Consultant has performed well as project managers and advocates, are
highly capable to perform the duties required of this contract and offer their services at
reasonable rates.
NOW, THEREFORE, BE IT RESOLVED the Crry Council of the City of Chula Vista does
hereby approve an Agreement with Smith & Kempton for advocacy and planning services in
connection with transponation facilities and the Eastern Chula VISta Strategic Plan, a copy
of the Agreement is on file in the office of the City Clerk as Document No. C097-145.
....2)..'
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3= IT FURTHER RESOLVED that in light of the recitals above, and in accordance with
Municipal Code Section 2.56.070. the formal Consul~ant Selection Process is hereby waive'd
for this contract. d 1-.;t.;Lj 3
.. ;;;2, I'd
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;:'ag" ~
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PASSED, APPROVED, and ADOPJED by ::1e City Coun::i! oj the City oj Chuia
California, this 19th day of August, 1997, by the following vote:
a.
AYES:
Coum:ilmembers: Moot, Padilla, Rindone, Salas, and Monon
NA YES:
Councilmembers: None
ABSENT:
Councilmembers: None
ABSTAIN:
Coun::ilmembers: None
..dbJ~/~ j~kV/
Shir y Honon, Mayor
ATTEST:
~ t2 f2A~t
Beverly A. Authelet, City Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO ss.
CITY OF CHULA VISTA
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby cenify that
the foregoing Resolution No, 18761 was duly passed, approved, and adopted by the City
Council at a regular meeting of the Chula Vista City Council held on the 19th day of August,
1997.
Executed this 19th day of August, 1997.
ct5i9
d/-d~
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~...
THIRD A..\ill\1)ME)\,'T
A..,,-i) RESTATEME!\'T OF AGREEME)\,'T BETWEEliTT ACHMEN"T
OTY OF Cffi.i1..A VISTA
.4...'1)
SJ.m1I & KEMPTON
FOR TRA.~SPORTATION CONSULTING SERVICES
;J
I
This ag==m ("~"), dated - ~9/'l7 for the purposes of
rd:rem:e only, and cfi.a:i"e as ofth: date last ey..,-m..o unlesS another dat:: is oth..'7Wise spe~iiied
in Exhibit A, Paragraph 1 is betw= th: City-related cmiI:y as is ;nn;".llt"d on Exb.J."bit .A..,
paragraph 2, as SDCh ("City"), whose business fOIm is set forth on Exhibit.A.., paragraph 3, and
the entity indi::ared on th: ~r.-:.~r,..~ Exhibit A, paragraph 4, as Consultant, whose business form
is set forth on E7hintt A, paragraph 5, and whose place of business and telephone nmnb= are
set forth on Exbibit A, paJ:a:1aph 6 ("Consultant"), and is made with refer= to the following
fa::rs: .
F ,.."m,lc
Whf:ro-...2S, on May 17,1994, Consultant em::red imo a one year COIl1:nlCt with Ciry dated
May 17, 1994 in r.:sponse to a Rf:quest for PropoSals to provide Transportation Consulting
S::rvic::s; and .
Whf:ro-...2S, the init.ia1 CODttaCt was in r-...sponse to a Request for Proposals for such a
con..-w.tant; and
"Whereas, Consultant has worked with City and a developers C01llIIIinee to formular.e a
transportation smnegic plan; and
"Whereas, Tn:: work 1jIIder th: initial coDttaCt is now completed and developers and City
wish to proceed with th: next phase of the cont.."1llplated work; and
Whereas, That phase of work Was begun under the agreemems approved by Resolution
17995 onAugosr 8,1995 and a:m::nded by Resolmion 18189 on January 1, 19% and Resolution
18459 on October 15, 19%; and
Whereas, The work approved by Resolmions 17995, 18189, and 18459 has not all been
completed dne to th:lcn",oth of rim: it has taken to complete the work and scope of work required
by Caltrans; and
Whereas, Additional work relared to the impl=ntation of the State Route 125 Toll Road
and funding advocacy for several projects in the East Area is desired by the developers and the
Cm" and
. .'
"Whereas Consultant has a unioue knowled!!e and understandinglY of the work rem,in;nlY
, ~ - ~
to be accomplished; and
P~\HDME\ENGADMIt.'\SU,3RD.=
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'Whereas, Tk work needs 10 1>:: completed in order the impJern= :he T;-anspo~.atioD
D~'::jopm...~ irr.::,a.:::! Fee Program; and
- Wnereas. D..'"V::lopers and City have reviewed proposal from Consul:am jor comim:arion
oj 1he work; and
\Vhere25, City staff has determined the proposal to be responsible and has negoriaed an
agr=..."'llt based on the proposal; and -
"Whereas, it would 1>:: disruptive and inefficient to follow the consultant selectiOD pro:ess
to oblain anoth:r consultam to perform the tasks called for in this Third Am...-ndmen1; and
Whereas, ConsultaDl warnmtS and represen1S that th.."')' arc:, expexi::=d and staffed in a
"..",l!':T such thaI th::y are and can prepare and deliver the servi:es required of Consultant to City
wifuin the lime :fram6; h=in provided all in accordance with the tenn.s and conditions of this
-~.
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OBUGATORY PROVISIONS PAGES
NOW, THEREFORE, BE IT RESOLVED that the City and Con,.-WtaDt do hereby
mmn~l1y agree as follows:
.-
1. Consuham's Duties
A. G=1 Duties
Consuham sball perform all of the services 18crib......d on the ~rr-,."b...-d Ex1u"bit A, Pa..-ag;-aph
7, cmit1ed "General Duties:; and,
B. S:ope of Work and Schedule
In the pro=s of performing and delivering said "General Duties", Consultant shall also
perfonn all of the serVices descno......d in Exln"bit A, Paragraph 8, entitled " Scope of Work and
Sch::dnle". Dot in:onsisten! with the Gen...'"rlll Duties, according to, and within the time frames set
for1h in Exln"bit A., Paragraph 8, and deliver to City such De1iverables as are identified in Exln"bit
A., Paragraph 8, within the time frames set forth therein. time being of the essence of this
agrec-TTl"'nt T1e G=1 Duties and the work and deliverables required in the Scope of Work and
S~h-<inl" shall 1>:: herein referred to as the "Defined Services". Failure to complete the Defined
S:ni= by the times indicated does not. except at the option of the City, op::nne to term;mt~ this
Agr=...'"IlL
C. Redu...~ons in Scope of Work
City may ind::pendently, or upon request from Consultant. from time to time reduce the
Defined Services to be performed by the ConsultaDl under this Agreement. Upon doing so, City
g)/';)b
E.:UIO~GAn:MTN'.SJ.-l..":O~T"'l r-r ~
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aId Consultam .agree to m::::t in good faith .and confer for the plL'llose of negotiati.rlg a
::c::-espondiDg redu:=tion in me comp:::nsation asso:iaLed wjlb said redu:=tior..
r--.
D.
Additional Servi::es .
In addition to 'perfOIlIling me Defined Services herein set for1:h. City may require
Con:."1lhan1 tDp::rfonn additional consulting servi::es related to the Defin::d Services ("Additional
S:r\'ices~), and upon doing so in writing, if they are within the scope of services offered by
C=ltmt, Consulwlt shall perform same on a time and mau:rials basis at the rates set form in
the "Rate Sr-Jl-rlnl." in Exhibit A., Paragraph 11 (C), unless II s::pame fix::d fee is oth..-rwise
agreed upon. All compensation for Additional Services shall be paid mDIJ1bJy as billed.
E. S12J1dard of Care
Consnhant, in'!=-fu~ any Services 1IIld=r this agp.-=n"'llt. whether Defined Servi=
or Additional S:rvi=, 'shall P-..JUllll in a m",",",," consist...'"II1 with that kv::1 of care and s1:il1
o!~ exercised by m::mb:Is of the profession l..UU"-LJ1ly .!'.u,....'"1icing nnder !:Tmil~T' conditions
and in similar Jo::ations.
F. iIlsmaIJce
~.
Consuhant:represents that it and its agents, staff and sub::onsnltlT1'" employed by it in.
c.o.w=Jion with the Servi= r-..quired to be r:::nd:::red, are proe::e:d against the risk of loss by me
following insuran:::e coverages, in. the following cat...-gories, and to the limits 5p'"~'ified, poli::ies
of whidJ. are issn::d by lDsuram:e Companies that have a Best's P.ating of "A, Class V" or better,
or sball meet with the approval of the City:
SWlrtOIy WDIkcr's Compe:nsation Insuran::e'iind Employer's Liability Jnsuran::e cove;:age
in the amOUIl! ~ forth in th; ~"""'hf-.d Exhibit A., Paragraph 9.
Comm....-n:iaI General Liability.Insuran::e including Business Amomobile Insu....an::e
coverage in the amount set forth in. ExIn'bit A, Paragraph 9, combined sin~le limit applied
s::pa..-a!ely to ea:::b. project away from pT'=;.~ owred or ren!ed by Consultant, which names City
and Applicant as an Additional Insured, and which is primary to any policy which the City may
otherwise carry ("Primary Coverage"), and which treats the employees of the City and Applicant
in the same m~= as members oftbe general public ("Cross-liability Coverage").
Errors and Omissions insurance, in the amoUIl! set forth in Exln'bit A., Paragraph 9. unless
Errors and Omissions coverage is included in the General Liability policy.
G. Proof of Insurance Coverage.
(1) Certificates of Insurance.
ConSultant shall demonstrate proof of coverage herein T"'..qWIed, prior to the
COIDm..'"Il-mem of services r-..quired under this Agreement, by delivery of Certificates of Insu.-an::e
~ ;AI- d-7.
P-\~~V'='".-=l.U';.t.nVTh"''l:"r.t':!'t>'r\ I"'"lll:'
demonstrating szm:, and fu."1h:r indicating !hat ~ polici::s Ir.2Y nOl b~ ::an::::l~ without at J~
Ibi"1}' (30) days wrin...."'II DOti::t 10 the Additional Insured.
(2)
Poli:v EndOrs::m~Dt5 Recruind.
- .
In ord:r to d::monstrate the Additional Insur-...d Coverage, Primary Coverage and
Cross-liability Coverage r-...quir-...rlllDCb CoI1Sll1Ian1's CClIIIIIl::Icia] Gen::ral Liability ln5u..~
POll=;', Consul:ant sball deliv:r a pOlicy endom:m..."'II! to th:: City demOIl5tI'3Iing sam::, whicb shall
b:: reviewed and approved by ~ Risk Manager.
H. S:::mity for P:rf(\T'manr:".
(1) Perfo;man~" BODd.
In ~ evem that Exhibit.A, at Pangraph 19, inri;r:atps the neerl for ConsnltaIl! to
provide a P""iu' ......"'-" Bond (mri;17tPd by a c:be::k mark in ~ paicmh..-ti.::al space mm,..,;;:rr..ly
preceding the SDbpaIagraph =rit1...tl .pzonnanr- BODIn. ib::n Consultant shall provide to ~
C'ny a perforrrnm~ bond by a SIm:ty and in a fOIDl and amOllIl! satisfactory to ~ Risk Manager
or City A~ wbich ammm1 is inn;r:atP-d in ~ space adjacent to th:: term, "Perform:m~~
Bond", in said hIa,graph 19, Exbibit A.
(2) Letter of Credit.
.-
In ~ evem that Exbibit.A, at Pangraph 19, indic:ates the ll=i for ConsnltaIl! to
providf a Len=r of Credit (mri;""jffl by a c:h=:k 1Illirk in the paren1:hetica1 space imm...ti;at"ly
JlI'""'..,;in~ the subparagraph emitled "Letter of Credit"), then Con.",,1tant .shall provide to the City
an irrevocable kn:er of credit callable by the City at their llIlfetrered discretion by submitting to
~ bank a lett::r, sigrerlby~ City Manager, mnng.tha1the ConsultaIl! is in breach of the temJS
of this AgreelIent The lett::r of credit shall b:: issued by a bank, and be in a form and amount
sa:tisfactory to ~ Risk ~er or City Anom..'j' which amOUDt is indicated in ~ space adjac...'"llt
to the term, "I..:trer of Credit", in said.Paragraph 19, Exhibit A.
(3) Other Security
In the evem that Exbibit.A, at Paragraph 19, ;nri;r-..ates the need for ConsnltaIl! to
provide security other than a Perlonrnm"" Bond or a Letter of Credit (mdicated by a check mark
in ~ par=th.,nr:al space imm..,;;a,,"ly prerprlin~the subparagraph entitled "Oth::r Security"), then
CoIl5llltanl shall provide to the City such other security therein listed in a form and amount
satisfactory to ~ Risk Manager or City Attom..'j'.
1. Business Ucense
CoIl5llltant agrees to obtain a business lic.."DSe from the City and to otherwise comply with
Title 5 of the C'nula V ISla Municipal Code.
2. Duties of the City
~::,"1> b2 /-~ t
H:\BOME\ENGADMTh"'S&A3RD.cu)
p.,.... I'
A. ConsultatioD and COop:ratioD
.---
Cil)' sh2lJ regularly COIb'1llt the ConsultaDt for the purpDse of reviewing ili:: progress of th~
~illled Servi::es znd S~[l--1illi~ tb::r:in comain-...d. and to provide direction and guidan::e 10 a::hiev~
the objectives of Ibis agv=n=r The City shall IJ=it = to its offic: fa....'i1ities. Illes and
=ds by COIb""Dltanl: througbCJUt the t::tm of the a.gre::II1-'"IlL In addition th....~, City agrees 10
provide the infonnation, da1a, items and mat...~. s:t forth on Exhibit A, Para:;r"jJh 10, and with
the further 1ID.Ckrstanding that dehy in the provision of th= materials b:yond 30 days after
authorization to pro=d, sbllll c:onstitnte a basis for the justifiable delay in the Consultant's
perionn:mr-.e of this agrr=n~
B. Compensation
Upon re-cipt of a properly prepared billing from ConsUltant SIlbmiI1::d to the City
periodic:ally .as inmr-~t..tf in Exhibit A, Paragraph 18, but in DO event = frequ...-n!ly than
IIlOll!bly, on the day of the period -mn;r::tted in Exhibit A, Paragraph 18. City shall ~
Crmcn1t>mt for all services ICDdercd by eonorilrntt ac:c:ording 10 the t=ns 4IDd conditions set forth
in Exhibit A, Paragraph 11, adjac:ent lOihc govcmingc:omp::nsaIion relationsbip indiC3led by a
~~i-.-hnark~ D::xt to tbe 4pp.LOi'Uatc ammgem~. subject to the ~ for retention set
fonh in paragraph 19 of Exbibit A, and shall c:omp::nsate ConsoltaD1 for 0lIt of po:::ket expenses
2S provided in ~it A, Paragraph 12.
r-.
All billings submitted by ConscltalIl: shall c:omain suffi..."i::Dt information 2S to the pruf'.iety
of the billing to p--..uuit. the City to evalua!e 1ha1 the 3IIlOIIllt due and payable th::r=der is proper,
and sba115p"'...c:ifi::ally coIJlllin the City's =unt:rmmb::r indi~ on Exhibit A.., ~4ph 18 (C)
to k c:barged upon mal.n,~ sucll paym..'"Il!..
3. AdminisIrarion of Comract
,
Each parry designates the individuals ('Contract Administrators") mci;,..,...~rl on Exh.roit A.
Parngraph 13, 2S said party's c:ont:ract amninistrator who' is authorized by said party to represent
them in the routine administration .of this agre::m::nt.
4. T=.
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This AgT"'-'"Tn""'t shall term;nat.. when the Parties have complied with all executory
provisions hereof.
5. Liquida1ed Damages
The pro0.sions of this s::c:tion apply if a Liquidated Damages Rate is provided in Exhibit
A.., Paragraph 14.
11 is acknowledged by both parries that time is of the essence in the completion of this
- Agr=...<>nt. -It is difficult to estimate the amount of damages reSulting from delay in perfo=.
Tne parties have used their judgment to arrive at a reasonable amount to compensate for delay.
~ :1/.;?q
P-,\BO~.GAPMlN's/';''':;lUl.=
'0':1........:::
Failure to complete ~ DefIDed Services 'Il.'ithin the alion.eO time period specified in this
.L.g:-::....'"IIlent shall result in the follo"'ing p:naJl)': For each conse::utive caJen:iar day in excess of
tile time speciiie.1 for the completion Df the respective wo:-k assignment or Deliverable, the
co~-uJtant shall pay to ~ City, Dr have withheld from monies due, tile sum of Liquidated
Damages Rate provided in Exhibit A. Pa..<lgraph 14 ("Liqui~ Damages Rate").
Time cxr=nsions for delays beyond the consultant's comrol, other than delays causeo by
~ City, shall be ~ in writing to the City's Contract Administrator, or designee, prior to
the expiration Dfme specified time. Ext...'"Il5iDns of time, wh::n gramed, will be based upDn the
en::::! of delays to the work and will nDt be g:nmrerl for. delays to minor portions of work unless
it ::an be shown that such delays did or will delay the progress of the work.
6. Finan..'iaJ :im.::rests of Consultalll
A.. Co=1lt=rt is D-..si~t.-il as an FPPC Filer.
If Consu1:am is n~~..o on Exhibit A. Par.i.graph 15, as an ~FPPC filer", Consultant
is il""1J1"'.d to 'be a "Con.=lr-lnt" for the pmpo= of the Po1iti::a1 Reform.AI:t conflict of imer-..st
and disclosure provisions, and sball report economic interests to the City CJ:::rk on the I""...guircd
S=..",!'!T1t ofFrrmrnn;" ~.,,1S insucb reporting categories as are specified in Paragraph 15 of
Exhibit A.. or if none are SJI'"---med, 1h..."'Il as d"!t-rmm..n by me City Attorney.
B. D-.:im., to Participate.
~gardles5 of whetb::r Consultan! is desien~t"a as an FPPC Filer, Consultant shall not
maKe, or participate in m~l.;"g or in any way ~tt"'IDp1 to use Consultant's position to influen~.I" a
governmental de:::ision in which Consultalll knows or has r=on 10 know Consultant has a
:financial interest otb:::r than me comp=risatiDn promised by this Agr=em.
,
C. Search to Determine EconDmic Im..'"TeSlS.
Regardless of whetb::r Consultant is de.~i~.-il as an FPPC Filer, Consultant warrams and
represents that Consultalll has diligen!ly c:ontin~..o a search and inventory of Consultant's
economic inte1-..sts, as the term is used in the regulations promulgated by the Fair PDlitical
Practices Commi~<:ion, and has det....'"rIDined that Consultant does nDt, to the best of Consultant's
knowledge, have an economic interest which would conflict with Consultant's duties under this
a.gre::m...'"Ilt.
D. Promise Not to Acquire Conflicting Interests.
Regardless Df whether Consultant is desien~t...d as an FPPC Filer, Consultant further
. Vi4ll4lll.> and represents that Consultant will nDt acquire, obtain, or assume an economic interest
during the term of this Agreement which WDuld constitute a conflict of interest as prohibited by
the Fair Political Practices Act.
E. Duty to Advise Df Conflicting Interests.
~/3~
P.~\HO"'~,=-N'r.An~"'s.I.'U'>'" r-! ~
r-,
, '
Regardless of wh-'"ther Consultan! is designated as an FPPC Filer, Consultant further
wzmuns and r:presents that Consultam will iImn:diately advise the City Auorney of City if
Consultam 1= of an =nomic int...-rest of Consultant's which may :result in 2 ::onflict of i=est
, fer. the purpose of,the Fair Political Practices Act, and regulations promu1.:~T..o thereunder.
F. Specific,Warramies Against Econ;nnic Inte:rests.
Consultm! 'ivarraIiil; and represents that n=ither Consultam, nor Consultant's immediare
fllmiIy lDClIIbeIs, nor Consultml:'s employees or ageDIS ("Consultant Associates") presently have
any interest, directly or indirectly, whatsoever in any property which may be the subject matter
of me Defin=d Se:rvices, or in any pIUperty within 2 nuiial.miles from the en::rior boundaries of
any p'O.f'V,Ij wbi::h may be the subject matter of the Defim:d Services, ("Prohibited Interest"),
oti:J=r than as listed in Exbibit A, Paragraph 15.
Consnl1aD1 ftirther W2II3IJI:S and rcprese:ms that no promise of :futme employmem,
"r."",...ration, c:onsidc:ration, gratuity or other reward or gain has been made to Consultant or
Omcn1t>lnt A ~lIt"'$ in tuu=..tion with Consn1t>lnt's perform:m"" of this Agre::m::IJ!. ConsulnmI
prnmi""'l' to advise City of any sucb. promise that may be made during the Term of this
Agreement, or for 12 mcmtbs 1hc:reafte:r.
--"
Conso1lan1 agrees tha1 Consultml: Asso~ shall not a::qnire any sucb. Pro1noited Im..-rest
within the Tenn of this Agr=em, or for 12 mon1hs after tbe expiration of this Agr=...'"Dl,
except with. tbe writt..."'D. permission .of City_
Consultmt may not conduct or solicit any bllsiness for any party to this Agreem....'"Dl, or for
any third party whicl1 may be in conflict with ConsultaIJ1's respons1oilities under this Agr=...'"Dl,
except with. the written permission of City.
7_ Hold Harmless
. Consultant shall defend, ;"nl"mnify, protect and hold harmless the City, its elected and
appointed offi=s and employees, from and against all claims for damages, liability, ::ost and
~se [mcluding without lnmr"rion anorn..-ys' fees) arising out of the conduct of the Consultam,
or any agent or employee, subc:ontractors, or others in connection with the execution of the work
.,.,.......d by this Agreement, except only for those claims arising from the sole negligence or sole
willful:miscondw:::t of the City, its officers, or employees. Consultant's innMTtTlification shall in-
clude any and all costs, expenses, attorneys' fees and liability incurred by the City, its officers,
agems, or employees in defP.Tlliing against sucb. claims, whether the saple pror...eed to judgment or
not. Further, Consultant at its own expense shall, upon writt.."'D. request by the City, defend any
such suit or action brought against the City, its officers; agents, or employees. Consultants'
;nnMTtT1incatton of City shall not be limited by any prior or subsequent declaration by the
Consultant.
8. Termination of Agreement for Cause
If, throngh any cause, Consultant shall fail to fulfill in a timely and proper manner
Consultant's obligations under this Agreement, or if Consultant shall violate any of the covenants,
:21-3/ - -
H:\BOME\ENGADMIN\S&.A3RD.D.S .~ J -..:. Page 7
agre=menrs or sr.ipulalions of 1bis Agreement, City shall have the right to t.erminau: this Agr~m::nt
by gjving wrilL~ norice 10 ConsuJ= of such t=inarion an:l sp---=ifying the iffe....-tive date 1h=eof
al least five (5) days before me effxtive dale of su:h lermina:ioD" In frUit event, all imished or
. unfmishe~ do:tlID::p1S, daIa, smdies, surveys, d..-awings, maps, repons and other mat:::-'.als
.. pr::p~ by Consoltant shall, at the option of the City, b-...::om:: the property of the City, and
Consoltant shall be emitlea 10 re::...-ive just and equitable c:omp::nsation for any work satisfar:torily
completed on su=h dO!:lrm=ts and other materials up 10 th: effective eWe of Noti::e of
Termination, DOl to exceerl ~ amoUnts payable~, and less any damages caused Ciry by
Consultant's br::a::h..
9. Errors and Omissions
In the even! that th: City Administnuor d..'"1.::I1nin::s that the Consulrants' Deglig::n~~,
=m,or omissions in th: p:rfcmn:mr-~ of work 1lIJd:::r this Agre::m....:m has =1t~o in expense 10
City greater than would have resulted if there were no sn::h negligence, errors, omissions,
ConsDl1lm1 shall r::imlmrs:: City for any ,"lri;rional ~~s in::m:red by th: City. Nothing h=in
is im..."'Dded to limit City's rigb1s 1lDder other provisions of this agJ:el'="tt.
1 O. T<=nm;mon of A.gr=em for Conveni= of City
City may t=nin~t.. this Agreement at any time and for any reason, by giving spe..-ific
wrin...~ notice to Consuham of such t=mIin:mon and ~...cifying the effective ~ th..~eof, at 1::asr
thirty (30) days before the efi'"_'1ive ~ of such termin~tiOIl.. In that event, all finished and
ltnfim~h!".rl do'"",~,,,, and otru:r materials described h.."Tcinabove shall., at the option of the City,
become City's sole and exclusive prope!ly_ If the.Agreeme:m is termin~t,.~ by City as provided
in this paragraph, Consultant shall be c:nritled 10 receive just and equitable compensation for any
satisfactory work completed on such dot:UlDents and other mat:erials 10 the effe..'1ive date of such
t"".".m,:mOD. Con...-nham hereby expressly waives any"and all claims for dJrm~~es or compensation
arising under this Agre:m.."1J! exc...~t as set forth herein.
,
1 L Assignabiliry
The services of Consultan1 are personal to th: City, and Consultant shall not assign any
imerest in this Agr=ent, and shall not transfer any interest in the Same (whether by assigrnn":D!
or novation), witbDllt prior written consent of City. City hereby consents to the assignment of
the portions of me Defined Services identified in Exln"bit A. Paragraph 17 to the subconsulrants
identified thereat as .Permitted Subconsultm!s. .
12. Ownership, Publication, Reproduction and Use ofMa.teriaJ.
All reporIS, studies, information, data, statistics, forms, designs, plans, procedures,
systems and any oIh::r mar...'"rials or properties produced under this Agreement shall be me sole and
exclusive property of City. No such materials or properties produced in whole or in part under
this Agreement shall be subject to private use, copyrights or patent rights by COnsultant in the
United States or in any other coUDtIy without the express written consent of City. City shall have
um-...srricted authority to publish, disclose (except as may be limited by the provisions of me Public
Records Act), dism"bute, and otherwise use, copyright or patent, in whole or in part, any such re-
dl-3~
E:\HOloE'lENGADMlN'Sl.:J.3P.D.a..s .::-' ~. r - P-;'fT" R
?:J:-..s, studies, ca:a, stauslics, ronns or oilier materials or propenies produced un:ie;- iliis
}.. greement.
~
l.o. Indep~::n1 CODtra.."lOr
City is ~ only in th: results obtained and ConsultaIll shall perform 25 an
ind..-pendeIJ1 comra:::tor with sole comrol of th: manner and me<ms of performing the se;-vi:es
- required under this Agreem::n1. City maintains th: right only to reject or a::c..."Pt Consul:am' s
work products. Consu1taII1llDd any of the ConsultaDt's agents, employees or r::presematives are,
for all purposes 1Illd:r this Agreem...~ an ind..."PeDel.."'Ilt comn..."lOr and shall Dot be de-emed 10 be
an employee of Cny, llDd none of them sball be entitled to any benefits to which City employees
are entitled incinding but not limit~-d to, overtime, retiremeIJ1 benefits, worker's comp=ation
b:nefits, injury leave or other leave benefits. Therefore, City will not withhold state or ff'cL-ral
in::ome tax, so::ial security 12X or any other payron tax, and Consultan1 sball be solely ~..spDIl>-ible
for the paym:::ot of same llDd sball hold ibe City hannless with regard thereto.
14. .A nm;m::1Illlive Claims Rt:qnin::m.."'Il15 and Pro:edures
No sunnrlllb4u.fumsball bebrougbtarising out of this agreem...~ 2gainst the Cityunl=ss
a claim has :first been pres=r~-d in writing and filed with ibe City and acted upOD by the City in
=ordance with 1he prcx:::d=s s::t forth in Chapter 1.34 of the Chula VISta Municipal Co~, as
same may from rim: to rim: be =ended., the provisions of which are incorporated by this
reference as if fully s::t forth herein, and such policies and procedures used by the City in the
imp1em.."'Il1ation of same.
Upon 1""..qnest by City, ConsultaIll sball m-t and confer in good faith with City fo;- ilie
purpose of resolving any dispute over the tenns of this Agr=ent.
.".
15. AnorIJ..'"Y's Fees
Should a dispute arising out of this .A ~ent result in litigation, it is agreed that the prevailing
party shall be e:mit1ed to =ver all reasonable costs incurred in the ckfense of the claim,
inclnding costs llDd attorIJ..'"Y's rees:
16. Statemem of Costs
In the even! that Consultant prepares a report or document, or participates in the
preparation of a report or document in performing the Defined Services, Consultant shall include,
or cause the in::lusion of, in said report or document, a statemen! or the numbers and cost in dollar
amounts of all CODlracts and subcoDlracts relating to the preparation of the report or documem.
17. Miscellaneous
A. Consultant not authorized to Represent City
Unless spe::ifi::a1ly authorized in writing by City, Consultant shall have DO authority 10 a::t
as City's agemlO bind City 10 any contractual agreements whatsoever.
;)../- 33
"'\HOMElENGADMl'-".S&.'.3RD.Cl.S
...-} ~
'0",,"- Q
B. CansultaDl is R~aJ Estate Broker andlor Salesman
If the 'D:lY. on Exhibil A., Paragraph 16 is marked, the Consultant 2IIjior !heir p;incipals
is/are licensee ...i1b !he State of California or some other staI: 25 a licensed real estate broker or
salesperson. OIherwise, Consultant represen!S that neither Consultant, nor their principals are
li::=ed real e= brokers or salespersons.
C. Notices'
All noti:--s, demands or requesrs provided for or permiTT"d to be giv:n pursuam 10 this
Ag=:mem nmstbe in writing. All notices, rl",",~nrl~ and reqn:sts to be s..-m to any parry shall
be cJ-m-.a to have be:n !,lU.v-=rJy given or served if personally ~ed or deposited in the United
Sun:s mail, addr-..ssed to su::b party, postage prepaid, registered or certified, with return rf"~eipt
requested. at the addresses ioomm~..d h.."'rein as the places of bnsiness for eaclJ of the designated
parties.
D. Emlre Agre::m:nt
This Agr=::nt, togeth::r with any oth::r written do~ referred to or cont..-mp1ated
h::rein, embody the e:atire.Agre=>-nt and lmrl~mns betwe:n the parties r.-1,.,.mS to the subject
maI!er' h..-reof. Neither this.Ag:r=...-m nor.any provision her-..of may be ~m.."rl"d, modified,
waived or dis-;,~rged except by an instrum::m in writing exf"cmed by the parry against wbicb
enforr.P.m=t of su::b :nn=rlm~. waiver or discharge is sougin. This agreem..-m SlIper'Cedes the
Second Am=ii=-nr approved by Resolution 18459, excep1 as expressly provided in Sections lIb
and 12 'of Exhibit A, ~1'tl>"h-i1 h.."'re1O.
..--
E. Capa-.;ry of Parties
Each sigDll10Iy and parry bere10 hereby warrants and H;presems to the other parry that it
has legal authority and caPaclry and dire...'1ion from its principal to eDler imo this Agreement, and
that all resolutions or other a.c:tions hav.!:. be:n taken so as to enable it to eDler imo this Agreem...'"ll1.
F. Gov=ing LawNenue
This Agr=eDl shall be governed by and construed in accordance with the laws of the
Stare of CalifOIIlia. Any a.c:tion arising under or relating to this Agreement shall be brought only
in the federal or = courts lo:ated in San Diego COUD!y, State of California, and if applicable,
the City of Crmla VISta, or as close thereto as possible. Venue for this Agreement, and
performance h..'TeUDder, shall be the City of Chula Vista.
[end of page. next page is signature page.]
~ )/3L1
H:\BOME\ENGADMTh.''.Sl:.A3RD.C:W;
p...~.. ,n
r--
5]GJ~ATIJRE PAGE
TO THIRD AMENDMEJ\.'T A.l\1) RESTA TEMEJ\'T OF THE
AGREEMEJ\'T BETWEEN CITI' OF CHULo\ VISTA A. "'.1)
SMITH & KEMPT01\
FOR TRANSPORTATION CONSULTING SERVICES
IN WITNESS vmEREOF, City and Consultam have ~er.lJt....o this Agreement th::reby indicating that
th::y have read and understood same, and indicate their full and complete consent to its tenns:
Dated: ~/; 9 .19.27
City ofClnila VISta
By. ~~~
Shirley B Il, Mayor
r
Approved as to form:
~
Dzted:. a;JYJ;}- L/ 19iJ
LJ .
Smith & Kempton
By.
By:
Exhibit List to Agreement
(X) Exhibit A
( ) Exbibit B
~ :;2/-3!;
E:\B=>ME\ENGADMlN'S&A3RD.Cl.S
?a~11
EXHIBIT A
TO THIRD ~1)ME!\"T A.''D RESTATEME!\"T
OF AGREEME!\"T BETWEEN
CITY OF CHULA VISTA
AND
- SMITH & KEMPTON
L Effe....'1ive Date of Agr=..~
.., City-R:ia1:d Entity:
(X) Cny of CJmla VlSla., a ml1Tnr:i:pal chartered COlporation of the State of California
() RelL-vclopment Agen..']' of the City of CJmla VlSla., a political subdivision of the
State of California
() lndDStriaJ. Developm...-m ..Anthority of the City of CJmla VlSla., a
() cr.h:=r:
form)
. a [insert busin::ss
CCny")
3. Place ofBosiness for City:
City of Crml.a VISta,.
276 Fourth Avc=.
Chula ViSl2.., CA 91910
4. Consultam:: Smith & Kempton
5. Business Form of Consultant:
( ) Sole Proprietorship
(},.j Corporation
6. Place ofBusi:ness, Telephone and Fax Number of Consultant:
980 Nimh Street, Suite 1560
Sacramemo, CA 95814
Voice P"none (916) 446-5508
Fax Phone (916) 446-1499
~ ;;</-36
H:\BOMElENGADMIN'.S&K3RD-A.CLS
Pag: 1
I.
GeD~ Duties:
~.
.
COnsW:znl will take the l:ad role in pursuing funding fo;- the Olympic Parkv;ay proje=t 25
a demonstration proj::=t in lm.."1mOdal Surface Transportation Effi:iency ACI (lSr.::.A)
reauthorizaIion legislation and for improvemems to th= I-80Srrelegraph Canyon and l-
80S/Orange inu::r-....banges in th= 1998 Stne Transportation Improvement Program (STIP).
Consuham will also take a lead role in managing th= fina] project cL-velopmem a::tivities
asso~ with iII!:r-..hange improvem::ms planned on I-80S 3.l Telegraph CanyoD Road,
Palomar Stre:t, and Orange A venn:. Consultam will fnrth::r serve as th= lead coordina1or
for n::gotiaring ~ with Caltrans and th= Caliiomia Transportalion Vemure (CTV)
for th= SR-125 faciliIy.
8.
Scope of Work and Schedu1e:
a. Detailed Sc:ope of Work;
Ta.~lr 1. 1-805 Profram Mamtoemeut ($20.000)
Smith & K:moton. will comim1e to take th= lead role in m:nr..ain" the cOIIlPletion
- --- .
of th= following project development activ:i1ies associaed with inL."rCiJan!!e
iwpIU..~!"JJt5 pl:n-m.-.rl OD 1-805 3.l Telegraph CanyOD Road, Orange Avenue and
Palomar Street
~
Telegraph Canyon Road:
Orange Avemre:
Palomar Street:
Encroachm::nt permit
PSR
PSR
.
.
Rick Engi=riDg is currently prepmng 35 % design plans for the expanded
Telegraph ~on Road projecl. Smith & Kempton will m"m~e the work to be
completed by Rick Engineering through completion of the eD..."Toachmem permit
pro::ess, allowing th= project to pro:-d to coIlStlUCtion.
Smith & Kempton will oversee th= preparalion of combined Project Smdy
:Rl:pon!Project:Report (PSR!PR) docmnents for th= I-805/Orange Avenue projecl.
The PSRJPR dornm=r includes an enviroTnTl"T1t>ll document (i.e., typically a
mitig3.led negative declaration, unless significam environm...-mal impaclS are
involved). allowing these better defined projects to move direct1y into the final
design stage upon completion.
For the I-80S/Palomar Street imercbange, Smith & Kempton will oversee
preparalion ofbotb an A=ss Approval Report (AAR) and a Project Study Report
(PSR) for this im..."It:bange. Should an acceptable im..."rCbange COnfiguratiOD DOl be
approved by FHW A in the AAR., Smith & Kempton will terminate activities OD
Milestone 2 - the preparaliOD of a Project Study Report.
c@j d (~37
H:\HOMElENGADMlN'.5&K3RD-A.CLS
Page 2
Tn: preparatioD of an AAR and PSR will allow for the sele...-tioD of a pref:rred
;7l!erchange configuratiOD ill a more con::epn.:aJ level prior to initiatioD of tbe m:lre
~.ailed t::clmi::al studies that are required at the Project R..yOrI stage. Smith &
K-.-mplDD will rake the lead in the following a::tivities related to the prepa..""atiOD of
::n.."To."hm"':Trt p::nnit., PSRJPR and PSR doClllll-."'Il15.
0' D::vel~ ofImpl~rion Team and Developer Advisory Commin-
meeting S-"b~ules,
, Preparation of agenda statements,
· Ovcrsigln of consultan1 work products and schedules,
. Coordination between City" Consultams, and Caltrans, and
.. Troubleshooting problems and/or project constraims.
4.dvocacy Services (SIlO.OOm
T2Si:: 2 Pursue c;;rnt.. or Federal Fundinp' for K..--v 'F~<:t Ar= Proiec:t~ ($30 oom
IiI: objective of this advocacy effort is to monitor the status of:bL"TII1 :nmrimO' for
the Olympic P'.ul.WilY project, pmsue new STIP sOlJDdwall innriin~ for 1k 1-
805/Onm"cre and 1-805/Palomar iDtercbanges, and pursue new STIP flexible
congestion relief funrimS; for the I-8051Te1e~"1'b Canyon and I-805/Orange
im::rt:banges. Smith & Kempton will work wi1h City staff to P.l;;}'dre the D"-"ssary
project :nmnins; request doClllll-.'"IIIS for the STIP sOlJDdwall and STIP flexible
congestion relief programs. Sigrriii""'Jt advocacy efforts for th..~.. STIP programs,
SD::h as O.lg~";' ;''S and overseeing testimony eitrer in Wasbin"o-ron or Sat:r.lm":IlIO,
will I"...quire additional compensation..
.'.
T2SK 3 T P.:oId Coonimator for Nevotiatinv SR 125 Toll Road A=ent.~ ($90 000)
Smith & Kempton will serve as the City's lead coordinator for negotiating
agreem..'"II!S wi1h Caltrah!;, the California Transportation Venmre (CTV), and the
d...-ve1opmem C()TT1TT11mily that are n=sary for implementation of the SR 125 toll
road project. Smith & Kempton will oversee an extensive coordination pro::ess:
wOIiing in parallel wi1h represematives of the City Council and City Manager's
office, City staff, CTV, and the development comTmmny.
Tn: following issues are illustrative of those that will be addressed in the SR 125
toll road agr=ents: const:ru...-tion pbasing; interchange design., staging and
finan.."'ial responsibility; right-{)f-way conveyance; landscaping design and sta~n~;
1o::al financial contribution (if any); toll credits for residents (if any); etc.
Coordination Process
H:\.BOME\ENGADMTh".S&K3RD-A..CLS
Two standard meeting dates each month are established as part of this contra::t.
Tn: suggested dates and meeting purposes are suiDmarized below.
;;J,/-36
~~~
Page 3
"
2nd Fridav of each Month.
1. Monthly Project Development T= meetings fa, all three ]-805
imerchznges (10:30 AM, 1:00 PM, 2:30 PM)
2. Lunch Briefings as necessary
,,--.
· 4th Fridav of eacn Month:
1. MonthJy Progress ~g
2. M:::;Liugs on Funding Advocacy Issues
3. Follow-up focused troubleshooting n=tings On 1-805 int.."TChanges
4. Anen.dam:e at SANDAG Board m~lill~' as n:.-~essary
Tn:: Smith & K:mpton team 'will coordinate a montbly progress m....ting on Ire
fourth Friday of ::a::h month as i::asibk andJ 07 conference call with City staff and
tile D=veloper Advisory Commm-. The team beli...'"Ve5 that two monthly =l;,~
dates wilIbe required, at a m;";""",,. to adeqnately move forward th:: project
O::velopm::m process for the 1-805 im..~ge prc!iects. More fr-..quem =1;, '!:7'
may be required, ona: con"" It,,nn: arc selected, in the early stag:s of th:: process.
This will be a:::complisbed as ~o"d by ~~ m=1;1I~ on th:: Thursday
P=r1ing tbe above lD--ttng dares.. These regular =I;II~ will be augm:med by
spe::i.al m~ in between for D"~"ssary trouble shooting and project advo::a..')'.
Tnis coorciinaIion process is DOt CClIlSid::r--..d a separate !aSk, but sball be consicL'T"..d
pan of tbe th= tasks included h..-reID.
~
Tn: Smith & Kempton team will file a moD1h1y statemem of services performed
cmfI~ progress on ::a::h of tru: above tasks. Said stat:em...'"tIt shall be reviewed by
staff and D=veloper Advisory Committee to cL'"termin.. wh..'"1her satisfa...~ry
progress has been made on each tllSk... A determin~Tion of lIno~Ticfactory progress
may be gronnds for termination of this contract under Section 8, Termination of
ll.!!Ie::m...'"tIt for cause, or Section 10, TermimTion of Agreern..'"tIt for Convenien-"
- , -
of City, of this agreement.
b.
Date for Comm..'"llC..."ID...'"tIt of ConsultaD! Services:
(X) Same as Effective Date of Agreement
() Other:
c. Dares or Time Limits for Delivery of Deliverables: N/A
d. Dare for completion of all ConsultaD! services:
;;)/-39
H:\HOME\ENGADMIN\S&K3RD-A.CLS
Pig: 4
Consultant s::rvices shall be compl~d within 12 months of th~ effectiv~ dale. of
tills agre..'"IIlem., exC-."J'1 that, by mutual agrc~mem., this agr~mem =y be ma:iified
1.0 provide for additional services, e=nding past said 12 momn period, bUI nal to
~"'~~~d an additional period of 12 months. .
9. Insurance ~ents:
(X) Slamtory Worker's Comp:nsation Insurance
(X) ~ Gen...-ral Liabilliy Insurance: $1,000,000.
() E1:nm; and Omissions insman::e: None Requir-...d C=1uded in Commercial G=ra1
Li.aDilliy coverage).
() :::mm and Omissions Insuram:e: $250,000 (not in::luded in Commercial Gen..-ral
Liability coverage).
10. Materials Reqnired to be Supplied by City to Consultam: N/A
11. Compensation:
a. () Sin~le rlxed Fee Arrangem..~.
_Far peri(lT'TTl~n,"", of all of the Defined S::rvi::es by Consulnm! as herein I""..qull-...d, City shall
pay a single :fixed fee in the amDU1l!S and at the times Dr milestones or for the Deliverables set
forth below:
Sinale F!xed Fee Amount:
'"
, payable as follows:
Milestone or Event Dr Deliverable
Amount Dr Percent of Fixed Fee
o. (A.1 Phased FIxed Fee lurangemem.
For the p::rf(lT'TTl~n~ of each phase ar pordon of the Defined Services by Consultant as are
separately idemi:fied below, City shall pay the fixed fee asso...--iated with each phase of Services,
in the amoums and at the times or milestones Dr Deliverables set forth. Consultant shall not
c:omm...~ce Sen':ices under any Phase, and shall not be entitled to the compensation for a Phase,
unless City shall have issued a notice to proceed to Consultant as to said Phase. Budget for
a..'Livities by wo:rk task are shown as indicated below:
E:\30ME\ENGADMTh.".S&K3RD-A.CLS
~ /- i.ftJ
i~l~
Pag~ 5
125X
Fee for Said Phas~
I~
1. Program ""'?nagem~m for 1-805
iIn="changes
2. Federal and State f1mtiiT1g Advo::acy
S 15,000 - 1J2\'abIe in 6 e:n;i1 monthl"
. ., .. ~
installments for months 7 wough 12 of
$2,500 each (not::: th~ :first six months are
funded 1lIllb th~ Second lUn~ndmentlO the
agreement which shall continue und~ this
Third Am.."1ldm...-nt)
$ 30,000 - Payable in 12 equal monthly
installments of $2,500 =h
c. (X). RcmrIy Rat:: Arrangem...-nt.
Tzsk 3. Negotiate Agre:mems for SR125 Toll Road
For p::rlDImance of th:: D:fined S~ by Consultam as hQ-ein required, City shall pay
Consoltam for th:: prodncrive hOUIS of time sp:nt byCODSDltam in tre p=riormance of said
S:::< vices, at th:: raI::S or amClUIltS set forth in th:: Rate Sr-b661ue hereinbelow according 10 the
fonowing t::Im5 and conditions:
Not-to-Ex::e::d T ;mm.rion on Time and Mat::ria1s Arrangement
Notwithstanding th:: expenditure by CODSDltant of time and mater'...ais in
= of said Maximum Compensation amoUIlt, Consultanl agr= that Consultam
will perform all of tre Defined ServiCes for Task 3 herein required of Consultan1
for $90,000 including all Mat..'"rials, and o~ "reimbursables" ("Maximum
,
Compensation ").
Category of Employee of
Consultant Name Hourly Rate
Prin...;pal D. J. Smith I $200
. I
Prin...;pal Will Kempton $200
Senior Vice PI-..sident Bob Grandy $125
Principal T=PDrtation Andrew Scblaefli $125
Consultant
lUte Schedule
H:\HOMElENGADMIN\S&K3RD-A. CLS
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~
P2g~ 6
22. Materials Reimbumment Arrangement
For the ::05t of out of po::ket expenses in::uITed by Comultant in the perfonnan:::e of
se:-li:::es herein required, City shall pay Consullalll at the rates or amOUD!5 set forth below:
( ) None, the comp:nsation in:::Judes all costs.
() R.."Ports, not to exceed $
() Copies, not to exceed $
() Travel, not to exceed $
() p, ;"';'<g, not to exceed $
() Postage, not to ex~-d $
() Delivery, not to exceed $
() Long Distanre Telephone Charges,
. not 10 exceed $
(X) Other Al:tnal Tr1=rifi~hle Dir--...a CostS:
TI'illlSpOl"Imion/Lodging 10 and from Sacram..-mo will be co~=-d on an a....'"tIlaJ.
cost basis for Meals, Lodging and transportation costs. Transponarionllodging
costS not 10 l"T~d $15,000 for tllSks 1 and 3.
Cost or P.ale
Total c:ontract amDUIll for Third Am..."'IIdment not to exceed $140,000. In adriition
to this ;rrn""'r1TTl":Jl1 amOllll1, the Second Am...'"llc1m.."'II! approved an additional $20,000
which may be paid to ConsultaIl1 for unexp--...ct.ed work if anthorized by the City
Fn~",,"!. That amount shall co1lIiIme under this Third Am...'"lldm..'"llt.
13. Comract Aciministrators:
City: Clifford Swanson, City ~":ineer
Public Servic;es Building
276 Fourth Avenue
Cnula Vista, CA 91910
(619) 691-5021
Consultam: Will Kempton
Smith & Kempton
980 Ninth Street, Suite 1560
Sacramento, CA 95814
14. Liquidated Damages Rate:
( ) $
( ) Other:
per day.
P..:\BOMBENGADMIN'S&K3RD.A.CLS
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. ...!
:." :./
15. Statem:n: ofEconomi: lm..T.:stS, Consultam R..}loning Categories, J= Confli::! of Interest
CD~:
..
r
(X) 1\01 Appli::abie. No! an FPPC Filer.
() FPPC Filer
() Category No.1. Inve5tID--ms and 501lT"'"..eS of in::o=.
() Category No.2. Int..-n:st5 in I"'..aI prop::ny.
() Category No.3. Investmems, interest in real property and 501lT"'"..eS of
im:o= subject to the regulatory, p=it or lic:..."'IlSing anthority of the
depanm::nt.
() Category No.4. Investm"'-Dt5 in business entities.and 50llTCeS of in::o=
which engage in land d...'"Velopm.."1l1, c:onstmction or the acquisition or sale
ofrea1pruJ:=ly_
() Category No.5. Investm::ms in business enfui::s and SOllr"..es of income of
the typ= which, within the past two yean;, have comra..-red with the City of
Chula YISla (Red..'"Velopm..'"Il! Agen::y) to provide services, supplies,
materials, m~r:hTn::ry or equipment.
() Category No.6. Inve5tID-'"Il!5 in business entities and sotm:es of in::o= of
the typ= whi::h, within the past two years, have comracted with the
designated employee's d...}lartIIlent to provide servi=, supplies, materials,
m~r:h;n"IY or equipment.
( ) Category No.7. Business positions.
() List 'Consultant Associates' IDt.."'rests in real property within 2 radial miles of
Proj:::;:t Prop::ny, if any:
None.
16. () Consultant is Real Estate Broker and/or Salesman
17. P=itted SubconsultanIs:
Urban Syst..~ Associ~tPs
18. Bill Pro::essing:
a.
Con,-w.tant's Billing to be submitted for the following period of time:
;;< /-V3
~7-r
Pag~ 8
H:\HOME\E."IGADMIN'.s&K3RD-A.CLS
. ....-:J
....:1..
...... ".
.........
......:.
..:.....
:1/.".;;
( X) Monthly
() Quan.."Tly
() Otb~: Weekly
b. Dzy of the Period for submission of Consultam's Billing:
( X) FIrst of the MOItth
( ) 15th Day of each Month
() End of the Month
() Otb...."T. End of week
c. Cny's Acconm N1lIl1ber:
19.
se...."1k-m. for Perfcrrm:m~.r
-
() Perfcrrm'In". BODd, $
{) T ~ of Credit, $
( ) 0Ih:::r Security:
T yp::
-Iunomtt:$
() ~on. 1f this space is r:b.J'p.~ then notwi1hstmding ~ provisions to the
.:.u.uL.d.ly requiring the paym.."'Il1 of compensation 10 the CoIlSllltam sOO=, the City
shall be emitled 10 retain, at tb..-ir option, citber the following "Retention
P:rc..."'Il!age" or "R..~on Amount" tJD1i1 the City det.ermin:s that the R..'"t...'"D1ion
Release Evem, listed below, has o==ed;
() Retention Percemage: _ %
() Retention Amoum: $
Ret..'"D1ion Release Event:
,
() Completion of All Consultant s~s
() Otb~:-.
END OF t<:XHIKIT "A"
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TO:
John Lippitt/Cliff Swanson
FROM: Will Kempton
SUBJECT: Contract Amendment ~4
DATE: September 4, 1998
===-====~-
--
-
-
This memorandum provides our proposal for an extension of the
current contract between Smith & Kempton (S&K) and the City of
Chula Vista regarding I-80S program management, advocacy services
for the I-80S projects and implementation of the SR 125
Toll Road. Contract Amendment #3 expired on August 1, 1998, and
it is necessary to negotiate an extension of the contract so that
ongoing work can continue.
Current Contract Aqreement
In terms of progress, Smith & Kempton, working with City staff
and other consultants involved in this effort, has made
substantial gains in moving toward the City's objectives of early
delivery of the I-80S interchanges at Telegraph Canyon Road,
Orange Avenue and Palomar Street, acquiring funding for these
projects and addressing implementation issues for the SR 125 Toll
Road.
The project team has successfully processed the plans and
specifications for the Telegraph Canyon Road Interchange and
obtained all required approvals. The project is expected to be
bid shortly. With respect to funding advocacy, the team
obtained partial funding for the Olympic Parkway (orange Avenue)
Interchange through the offices of Congressman Bob Filner. In
addition, we have competed successfully for Surface
Transportation Program funding through SANDAG to complete the
necessary financing package. Finally, S&K, in cooperation with
City staff, has initiated negotiations with representatives of
the California Toll Ventures (CTV) group regarding so-called
"freeway agreement" issues. A proposed agreement has been
circulated among City staff and the Chula Vista development
community for review and comment. Work on this agreement is
continuing.
The previous contract amendment included ~20,OOO for the I-80S
Program Management (Task 1), and $120,000 for Advocacy Services
(Task 2), including funding advocacy and negotiating the SR 125
Toll Road agreements. Funding se~ aside for Task 1 has been
~
;;2/- t/S-
Mssrs. John Lippitt/Cliff Swanson
september ~, ~998
Page Two
fully obligated, but there is a substantial sum of money
remaining for Task 2. S&K needs to work with City staff to
verify the dollars remaining for Task 2.
In addition to work remaining in both the program management and
advocacy areas, it has now become apparent that additional
support is needed to ensure that the SR ~25 toll project moves to
construction in a timely manner. Delays and bureaucratic
obstacles continue to impact the project schedule, and it is
apparent that CTV could use additional help in delivering this
critical project. In my previous communication with the City
Manager on this subject, I had suggested a modification to our
existing contract whereby I would assist CTV staff in the
delivery effort under my contract with the City. Under this
proposal, the City would be reimbursed for my time and expenses
by the CTV organization.
Subsequent to our initial discussions on this matter, CTV has
decided at the corporate level, with input from project
investors, that additional assistance is needed. I have been
contacted by Mr. Kent Olsen from CTV asking about my availability
to assist the group in moving this project to delivery. Mr.
Olsen is interested in a substantial amount of my participation
on this project, and my hours would be billed on a time and
materials basis. Mr. Olsen and I will be meeting early next week
to begin to flesh out a proposed working relationship and a more
detailed scope of services to be provided.
Suaaested Aporoach to Amendment #4
Based on the status of work efforts described above and the
introduction of the potential for substantially increased
involvement in the SR 125 project, I suggest the following
revisions be incorporated into Amendment #4 of our agreement.
- Extend ~~e completion date to August 1, 1999.
- Continue the scope and budget for Task 1 (I-80S Program
Management) to reflect a continuing level of work activity for
the I-805 interchanges_ Regardless of the outcome of discussions
between the City and Caltrans regarding privatization of the
engineering services, it will be necessary for the City to
continue to manage and coordinate the project development process
for the Olympic Parkway and Palomar Street interchanges. I would
propose to continue this activity for the same monthly fee of
$2,500, or $30,000 on an annualized basis.
- Continue the scope and budget for Task 2a (Funding Advocacy) to
reflect ongoing efforts to capture funding for rema~n~ng
interchange work, noteably, the Palomar Street interchange. The
d-!-~~
Y5srs. John Lippitt/Cliff Swanson
September 4, 1998
Page Three
budget for this task would be reduced to a $20,000 level for the
coming year.
- Modify Task 2b (SR 125 Implementation) to reflect a substantial
increase in my time commitment for purposes of completing the
necessary agreements between the city and CTV and to provide
assistance in bringing the toll project to construction. Based
on my involvement of approximately two days per week, the fee for
this task is estimated at S170,000. This number is derived from
a calculation of 52 weeks at 16 hours a week times my hourly rate
of $200, plus $5,000 for travel expenses. Work on this task
would continue to be billed on a time and materials basis, and
monthly expenses would be reduced dramatically on delivery of the
SR 125 project.
The total budget proposed for amendment *4 is $220,000, with
approximately $170,000 of this amount to be reimbursed by the CTV
group. I will be able to provide you with a greater amount of
detail after my meeting with Mr. olsen of the CTV organization.
Please contact me if you have any questions regarding this
proposal.
!J
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Smith & Kempton
Consulting and Governmt:ntal R.t:larions
MEMQR..o\..lIIDUM
From:
John Lippitt and Cliff SwaI{son ./
City of Chula Vista . ~
WiI1Kem~rJf
September 11, 1998
To:
Date:
Re:
Amendment No.4
You asked me to expand upon the description of work to be performed under proposed
Task 3 of Arnendment 4, to our contract with the City. As you know I met with Kent Olsen,
President, CTV, Paul Mieto, representing Connect South Bay, and Dave Rowland, City
Manager, to discuss this contract amendment on Tuesday night. My sense of the meeting is that
it went very well. and all parties are supportive of a "loaned executive" concept for assisting
CTV and Caltrans in the delivery of the SR 125 Toll facility. We concluded that among other
activities, I will be involved at least five essential elements of work.
I. Elevate the St..tllS ofSR 125 Proiect - It is clear to me that the work being performed on
this project by Caltrans, Federal Highway Authority (FHW A) and the other regulatory
agencies is still being conducted in a "business as usual" manner. Starting with Caltrans
and working through Business, Transportation and Housing Agency, I propose to elevate
this project to a "fast track" category and attempt to gain buy-in from all the regulatory
agencies to give this project special treatment.
II. Develop a Proiect TpJlTTl .6.nproach - Utilizing this concept, I will attempt to create a
special team of individuals within Caltrans and involving FHW A and the regulatory
agencies where possible, in a team approach to delivering the project. This approach has
been used successfully on projects like the Coronado Bridge, the Santa Monica Freeway,
and is nOW being employed on the Bay Bridge reconstruction in District 4. This will
enable us to eliminate to some degree the exchange of correspondence and allow us to
conduct important meetings and reviews with all team mt:mbers sitting around the table.
ill. Gather Political SUpDort - I think we need to make a conc..""!'ted effort to unite the officials
who represent the SRl25 corridor and to get these individuals working collectively to
move this program along. I would propose to work through City staff and the
development community to cement positive political support for the project.
~80 Nimh Street, Suite 1.\60 . Socramenro, ell. ~.\814
Telephone (~16) 446-.\508 . fAX (~16) 446-14~~ Lje:?
~:;;~ :;2. (- ! /
John Lippitt and Qiff Swanson
September 11. 1998
Page Two
IV. Intensifv Community Relations Efforts - Currently Caltrans is handling most of the
public/community relations associated with this project. We need to explore more
opportunities for communications with the public, and look for ways to secure input from
affected panics. In this way, we can begin to develop ownership in project decisions and
begin to mollify some of the outspoken criticisms being directed at the project.
Obviously, these work elements wi1\ be conducted within our overall objective to
accelerate project delivery. Nonetheless, I am firmly convinced that concentration on these four
sub-tasks will materially enhance our ability to accomplish the ultimate objective. If you have
additional questions, please do not hesitate to contact me.
c;::: Dave Rowland, City Manger
C1:~T Q~. TT ~c
("""0.-1 1-01 J
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RESOLUTION NO.~~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE CONSULTANT SELECTION
PROCESS AND APPROVING AN AMENDMENT TO THE
AGREEMENT WITH SMITH & KEMPTON FOR ADVOCACY
AND PLANNING SERVICES IN CONNECTION WITH
TRANSPORTATION FACILITIES AND THE EASTERN
CHULA VISTA STRATEGIC PLAN AND APPROPRIATING
$170,000 FROM UNANTICIPATED REVENUES FROM
CALIFORNIA TRANSPORTATION VENTURES (CTV) AND
$52,000 FROM THE AVAILABLE FUND BALANCE IN THE
TRANSPORTATION DEVELOPMENT IMPACT FUND
WHEREAS, on August 8, 1995 Council approved an agreement
with Smith & Kempton to provide Program Management Services on the
1-805 Interchange Projects and to provide Advocacy Services for
funding requests for the TransDIF Program and SR-125; and
WHEREAS, a significant amount of progress has been made
towards completing the tasks contained in that agreement, however,
the tasks for Program Management of 1-805 interchanges were
indicated in the agreement as ongoing; and
WHEREAS, the contract indicated the term of the agreement
as "... when the Parties have complied with all executory provisions
hereof."; and
WHEREAS, additional advocacy and consul t ing work to
assist the city in negotiating Agreements with CTV for the SR-125
Toll Road remains to be completed and therefore an amendment to the
contract needs to be approved; and
WHEREAS, the additional advocacy services are extensions
of the current agreement; and
WHEREAS, the additional tasks constitute a fourth phase
of earlier tasks under the current agreement; and
WHEREAS, based on Smith & Kempton's earlier work and
under the current agreement, it would be impractical and disruptive
to go through the consultant selection process for this Fourth
Amendment; and
WHEREAS, completion of this work is essential for
implementation of the Transportation Development Impact Fee Program
and has been supported by the major developers.
NOW, THEREFORE, BE IT RESOLVED the city Council of the
City of Chula vista does hereby waive the consultant selection
~/-$/
process and approve the Fourth Amendment to the Agreement between
the City of Chula vista and smith & Kempton for advocacy and
planning services in connection with transportation facilities and
the Eastern Chula vista Strategic Plan, a copy of which shall be
kept on file in the office of the city Clerk as Document No.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula vista is hereby authorized and directed to execute said
Amendment for and on behalf of the city of Chula Vista.
BE IT FURTHER RESOLVED that the amount of $170,000 is
hereby appropriated from unanticipated revenue from California
Transportation Ventures (CTV) and $52,000 from the available fund
balance in the Transportation Development Impact Fund for the
contract extension.
Presented by
Approved as to form by
/;"7. ,y"Y'-
u~~1f37-- .,'
John? , Kaheny,
{'_~.~v,( ,~ ~_
city Att~ey
John P. Lippitt, Director of
Public Works
H: \home\lorraine\rs\smith86 ,amd
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ITEM TITLE:
ltem.J.d.
Meeting Date 9/22/98
Resolution /9 / f'~pproving an agreement with San Diego Expressway
Limited Partnership to provide loaned executive services to assist in
expediting the construction of the SR-125 toll road facility
SUBMITTED BY: Director of Public Works !(II'
REVlEWED BY, Ciry .....", ~ , ~
The need for the construction of SR-125 in order to continue the development in the eastern area
of Chula Vista has been well documented in all of the City's traffic studies. However, the
construction has become delayed due to the many state and federal processes. The City has Will
Kempton of the firm of Smith & Kempton under contract for transportation advocacy services.
The City and San Diego Expressway Limited Partnership (SDELP) have discussed and agreed
upon the need for assistance of Mr. Kempton in breaking the state and federal "logjam". This
item approves an agreement with SDELP to pay for services of Will Kempton under the City's
contract with his firm.
COUNCIL AGENDA STATEMENT
(4/5ths Vote: Yes_NoX)
RECOMMENDATION: That the Council approve the resolution approving the agreement with
San Diego Expressway Limited Partnership to provide loaned executive services to assist in
expediting the construction of the SR-125 toll road facility.
BOARDS/COMMISSIONS RECOMMENDATION: None.
DISCUSSION:
In the process of approving all of the different development proposals City staff has traffic
projections prepared. All of these documents have indicated a need to have SR-125 constructed
as soon as possible. If SR-125 is not constructed within the next 3 to 5 years, at the longest,
development may have to be delayed in order to meet the City's growth management ordinance
provisions.
The City has been closely following the progress being made by SDELP in its quest to build a toll
road in the corridor. Staff has observed the time frame slip for many reasons. The development
community has also been closely following the situation and suggested that the City use every
effort possible to assist in completing SR-125 as soon as possible.
The City has an agreement with the firm of Smith & Kempton to provide program management
services in connection with our 1-805 interchange projects and transportation advocacy services
in connection with state and federal funding opportunities and the City's negotiations with both
d.d.-I
Page 2, Item 2;;l.
Meeting Date 9/22/98
SDELP and Caltrans on freeway and tollway agreements. Will Kempton has had extensive
experience in negotiating Freeway Agreements and working with State and Federal agencies in
processing construction plans for facilities such as SR-125. When he was with CALTRANS, he
was heavily involved in negotiating the 1-710 Freeway in Los Angeles County. Also while in
Santa Clara County he represented the local government side in negotiating over $1 Billion in
Freeway projects. Because of this background Mr. Kempton has extensive knowledge of the state
and federal bureaucracies he is an ideal choice to assist in lobbying efforts to expedite the toll
roads construction. This idea has been discussed with SDELP and they are in agreement with the
proposal to use Mr. Kempton's expertise. The assistance may consist of several activities, the
elements of which include:
. Elevate the status of SR-125 with Caltrans, Federal Highway Authority (FHW A) and other
regulatory agencies to a "Fast track" category.
. Develop a project team approach of individuals within Caltrans and involving FHW A and
the regulatory agencies to deliver the project.
. Gather political support by uniting the officials who represent the SRl25 corridor to work
collectively to move the project along.
. Intensify community relations by exploring opportunities for communication with the
public and securing input from affected parties.
Since Mr. Kempton is under contract with the City to assist us in negotiations with SDELP and
Caltrans over freeway and toll road agreements it would be a conflict of interest if Mr. Kempton
were to work directly for SDELP. However, SDELP has agreed to enter into an agreement with
the City to pay for Mr. Kempton's services, under the City's direction, to assist them in getting
the toll road built as soon as possible. The agreement provides for the City to bill SDELP for Mr.
Kempton's services in connection with advocacy for the toll road. The estimated annual cost for
these services is $170,000.
FISCAL IMPACT:
The estimated cost of SR-125 advocacy services by Mr. Kempton is estimated at $170,000. Those
costs are advanced by the Transportation Development Impact Fee fund and will be reimbursed
by SDELP on a monthly billing basis.
H:\HOME\ENGINEER\AGENDA\CTV AGMT .CLS
September 17, 1998 (lO:05am)
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RESOLUTION NO. 19185
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT WITH SAN
DIEGO EXPRESSWAY LIMITED PARTNERSHIP TO
PROVIDE LOANED EXECUTIVE SERVICES TO ASSIST IN
EXPEDITING THE CONSTRUCTION OF THE SR-125 TOLL
ROAD FACILITY
WHEREAS, the need for the construction of SR-125 in order
to continue the development in the eastern area of Chula vista has
been well documented in all of the city's traffic studies; and
WHEREAS, however, the construction has become delayed due
to the many state and federal processes; and
WHEREAS, the City has retained will Kempton of the firm
of Smith & Kempton for transportation advocacy services; and
WHEREAS,
partnership (SDELP)
assistance of Mr.
"logjam"; and
the City and San Diego Expressway Limited
have discussed and agreed upon the need for
Kempton in breaking the state and federal
WHEREAS, it is necessary to approve an agreement with
SDELP to pay for services of will Kempton under the city's contract
with his firm.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula vista does hereby approve an agreement with San Diego
Expressway Limited Partnership to provide loaned executive services
to assist in expediting the construction of the SR-125 toll road
facility, a copy of which shall be kept on file in the office of
the City Clerk as Document No. , attached hereto as Exhibit
A.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula vista is hereby authorized and directed to execute said
Agreement for and on behalf of the city.
Presented by
Approved as to form by
John P. Lippitt, Director of
Public Works
(~-w~.~
John M. Kaheny, city
~~
ttorney
H:\home\lorraine\rs\ctv
;l.~ .3
EXHIBIT A
AGREEMENT FOR
LOANED EXECUTIVE SERVICES
The city of Chula vista, a municipal corporation, ("city") and San
Diego Expressway Limited Partnership ("SDELP") acting by and
through California Transportation Ventures, Inc, ("CTV"), its
general partner, have entered into this Agreement, effective ____
, 1998 ("Agreement"). This Agreement is made and entered into
with respect to the following recitals and in consideration of the
following covenants and conditions:
RECITALS
Whereas, the City has retained the services of Smith and Kempton
("Consultant") to provide program management and advocacy services
for the city with respect to the I-805 Interchange Projects, the
TransDIf Program and for SR-125, pursuant to the Third Amendment to
The Agreement Between City of Chula vista and Smith & Kempton For
Transportation Consulting Services, and amended on September 22,
1998, by the Fourth Amendment to The Agreement Between city of
Chula vista and Smith & Kempton For Transportation Consulting
Services ( referred to collectively herein as "Consulting
Agreement"); and
Whereas, the Consultant has made a significant amount of progress
towards completing the tasks identified above, which has provided
the Consultant with a unique knowledge and understanding of the
work needed to process entitlements and approvals necessary for the
construction of SR-125; and
Whereas, CTV, has entered into a Development Franchise Agreement
for a privatized transportation project with the State of
California Department of Transportation pursuant to which it is
developing an approximately ten-mile toll road facility ("Toll
Road") to be incorporated into the California highway system as
part of State Route 125; and
Whereas, CTV has assigned all of its rights, title and interest to
SDELP in the Development Franchise Agreement, dated January 6,
1998, and has authorized SDELP to act on its behalf.
Whereas, SDELP would like to have assistance in expeditiously
processing entitlements and approvals necessary for the
construction of the Toll Road from the Consultant because of its
unique knowledge of SR-125 and previous experience with the
Department of Transportation.
NOW, THEREFORE, for the mutual consideration and in accordance with
the mutual covenants hereinafter contained, SDELP and the city
agree as follows:
J~'1
1. STAFFING
a. Scope of Services. SDELP represents and warrants that it
will need the services of the Consultant in accordance with this
Agreement. SDELP acknowledges that the city, based upon this
representation, has entered into an agreement with the Consultant
to provide additional services, beyond those originally required by
City under the Third Amendment to The Agreement Between City of
Chula vista and smith & Kempton For Transportation Consulting
Services, said additional services are set forth in Exhibit "A" and
are referred to herein as "scope of Services." The costs, as
shown on Exhibit "A," describes the maximum cost for Consultant's
performance of the scope of Services, however, the Consultant may
be required to provide further assistance as related to the Scope
of Services, which may require an amendment to this Agreement. In
such event, SDELP and the city agree to negotiate in good faith to
amend this Agreement to provide the Consultant with additional
funds as necessary to complete any supplemental services desired by
the parties. The parties to this Agreement further agree, that
minor changes in the scope of Services that do not require any
additional funding may be approved on behalf of the city by the
City Manager and SDELP.
b. Retention and Assignment of Consultant. The City has
retained the Consultant to perform the Scope of Services as set
forth in Exhibit "A" to assist SDELP in the expeditious processing
of entitlements and approvals necessary for the construction of the
Toll Road. The City shall retain full rights to direct the work of
the Consultant, however, SDELP may make work requests directly to
Consultant pursuant to the Scope of Services. In addition, SDELP
may manage and oversee Consultant's work subject to the City's
supervisory rights.
c. Consultant's obligations. SDELP understands and
agrees that Consultant's principal obligation is to perform a range
of management and advocacy services on behalf of the city pursuant
to the Consulting Agreement, and that Consultant is performing the
Scope of Services identified in Exhibit "A," for the benefit of
the City and SDELP. SDELP further understands and agrees that the
Consultant will be working solely on the city's behalf with respect
to any Tollroad agreements negotiated between CTV or SDELP and the
City, for which it will be compensated by the City. In addition,
SDELP understands and agrees that if Consultant determines there is
a conflict of interest between a task assigned by SDELP and
Consultant's representation of the City, Consultant has the right
to stop work on that task and continue its representation of the
City, without being in breach of this Agreement or the Consultant's
Agreement.
2. COSTS AND PAYMENT
a.
Payment for Consultant.
SDELP shall be responsible for
).2-5
the payment of Consultant's time and expenses incurred in the
performance of the Scope of Services in the maximum amount and at
the billing rates set forth in Exhibit "A."
b. Billing. On or about the tenth (lOth) day of each month,
the Consultant will bill the city for performance of the Scope of
Services incurred by the Consultant for the previous month in
accordance with the requirements of the Consulting Agreement.
Within ten (10) days of receipt of Consultant's bill the City shall
provide SDELP with the billing statement, accompanied by the
Consultant's time sheets and other appropriate documentation that
shows the amount owed to Consultant. SDELP shall pay the city the
amount shown on such billing statement within fifteen (15) days
after City mails the billing statement to SDELP. For purposes of
this paragraph, the term "mails" shall mean depositing into a
united States Post Office mail box, postmarked to SDELP as
described in section 4(d) of this Agreement and if payment is made
by united States mail, the date of the postmark shall be considered
the date of payment.
c. Penalties. In the event city does not receive the payment
within the time limit described above, SDELP shall be liable for a
penalty. If the payment is between sixteen (16) and 30 days late
according to the above schedule, SDELP agrees to pay an additional
flat amount of two percent (2%) of the overdue amount as a penalty.
If the payment is between thirty-one (31) and sixty (60) days late,
the penalty shall be a flat four percent (4%) of the overdue
amount. Any payment overdue more than sixty (60) days shall be
subject to a penalty of a flat ten percent (10%) of the overdue
amount and this Agreement shall be subject, at the option of the
city, to immediate termination upon written notice to SDELP, but
without the additional thirty (30) day notice. SDELP understands
and agrees that SDELP is obligated to pay any amounts owed by SDELP
for the Consultant's services performed prior to such termination
date.
d. Disputes. In the event SDELP has a dispute with the City
over the billing, SDELP shall notify the City in writing describing
SDELP's objections to such monthly billing statement(s) and may
request that the city withhold payment to the Consultant.
Notwithstanding the foregoing, SDELP understands and agrees that
the City is not obligated to withhold such payment to the
Consultant even if so requested by SDELP. Notwithstanding SDELP's
dispute with said billing statement, SDELP shall pay the entire
amount owed on such billing statement. If the amount owed on said
billing statement is determined by the City to be incorrect, SDELP
may deduct the incorrect amount that was paid by SDELP from the
next billing statement.
3. TERM OF AGREEMENT, TERMINATION RIGHTS AND DEFAULT
a. Effective Date. This Agreement shall become effective on
J:1'~
the Effective date identified above and, unless earlier terminated
pursuant to the terms of this Agreement, shall continue in effect
until September 22, 1999 or when the Consultant's performance of
the Scope of Services have been completed, whichever occurs first.
In the event the parties determine that a longer period is
necessary to complete the Scope of Services or additional services
are required by the Consultant, the term of the Agreement may be
extended by the further written agreement of the parties.
b. Right to Terminate. Notwithstanding the term of this
Agreement as provided in Section 3(a), the City and SDELP shall
have the right to terminate this Agreement for any reason upon
thirty (30) days written notice to the other party. SDELP
understands and agrees that SDELP is obligated to pay any amounts
owed by SDELP for the Consultant's services performed prior to such
termination date.
4. MISCELLANEOUS PROVISIONS
a. Integrated Agreement. This Agreement constitutes the
final agreement between the parties and supersedes all prior oral
or written negotiations, discussions, communications, promises,
covenants, understandings or representations between the city and
SDELP regarding the subject of this Agreement. Notwithstanding the
foregoing, the parties acknowledge that the provisions of any other
mutual written agreements shall remain in full force and effect.
b. Written Modifications and Amendments. This Agreement may
not be modified or amended except by a writing duly executed by
both parties to this Agreement.
c. Construction and Interpretation of the Agreement. Both
parties to this Agreement acknowledge that they have been
represented by counsel in respect to the negotiation and drafting
of this Agreement, and that no provision of this Agreement shall be
construed or interpreted by reference to the extent to which either
party participated in the drafting of this Agreement, or any part
thereof.
d. Notices. All notices, letters or any other documents
required or delivered in accordance with, or with respect to this
Agreement, other than the billing statements, shall be made or
contemporaneously confirmed in writing and shall be personally
delivered or deposited in the United States mail, addressed as
follows:
To the city of Chula Vista:
Director of Public Works
City of Chula Vista
276 Fourth Avenue
Chula vista, CA 91910
:1:;2,/
CODY to:
Ann Moore
Senior Assistant City Attorney
city of Chula vista
276 Fourth Avenue
Chula vista, CA 91910
(619) 691-5037
To SDELP:
SDELP
C/O California Transportation Ventures, Inc.
Kent A. Olsen, President
707 Broadway, suite 1600
San Diego, CA 92101
If written notices under this Agreement, other than the
billing statements, are delivered by depositing them in the united
States mails, they shall be deemed to have been received by the
other party on the fifth (5th) working day following the day on
which they were mailed. Either party may change the address to
which notice is to be given under this Agreement by delivery of a
written notice to the other party specifying the new notice address
and referencing this Section.
e. No Waiver of Any Default. No waiver of any default by any
party to this Agreement shall be implied from any omission by any
other party to take any action in respect of such default. No such
waiver shall be effective unless expressly evidenced by a writing
duly executed by the party waiving the default. No waiver of any
default shall be deemed to be a waiver of any other or subsequent
default.
f. Attorneys' Fees. In any action or proceeding arising
under this Agreement, or to enforce the provisions of this
Agreement, each of the parties shall bear its own attorneys' fees
and costs.
g. Interpretation and Governing Law. This Agreement and any
dispute arising hereunder shall be governed and interpreted in
accordance with the laws of the State of California.
h. No Third Party Beneficiaries. The only parties to this
Agreement are the city and SDELP. There are no third party
beneficiaries, and this Agreement is not intended, and shall not be
construed, to benefit or be enforceable by any other person
whatsoever. SDELP shall be deemed a third party beneficiary of the
Consultant's Agreement to the extent it relates to the Scope of
Services, provided however, SDELP agrees not to take any actions
that would interfere with Consultant's performance on behalf of the
dd.g
city under the Consultant's Agreement that are not related to the
Scope of services.
i. Independent Contractor Performance. SDELP understands and
agrees that Consultant is acting as an independent contractor and
is not an employee of the city, 5DELP further agrees that the city
shall not be deemed to be in default or responsible for the
Consul tant 's performance of the Scope of Services under this
Agreement or the Consultant's Agreement.
j. Hold Harmless. SDELP and on behalf of CTV agrees to hold
harmless the city, its elected and appointed officers and
employees, from and against any claims, suits, actions or
proceedings, judicial or administrative, for writs, orders,
injunction or other relief, damages, liability, cost and expense
(including without limitation attorneys' fees) arising out of the
provisions of the Consultant' Agreement, this Agreement, the
Consultant's performance of the Scope of Services, and in
exercising any discretion related thereto.
k. Agreement Executed In Counterparts. 50 that each of the
parties may have an executed original of this Agreement, this
Agreement may be executed in counterparts, all of which shall
constitute a single Agreement.
1. Agreement Binding Upon Successors. This Agreement shall
be binding upon and inure to the benefit of the successors, assigns
and interests of the parties as to any or all of the parties of
this Agreement until released by the mutual consent of the parties.
m. Exhibits. All recitals to this Agreement and the exhibits
attached hereto and referred to herein are incorporated as a part
of this Agreement.
n. Authorization. SDELP and the city represent that the
signatories of this Agreement are authorized to execute this
Agreement on behalf of their respective entities.
o. No Obligation to Approve. SDELP understands and agrees
that any future decisions of the City Council relating to the
subject matter of this agreement are discretionary actions, and
that the city may not enter into an agreement to obligate the City
Council to exercise its discretion in a particular manner or for a
particular result. This Agreement does not, therefore, in any way
create a contractual, legal or equitable obligation or commitment
by the City or the City Council to take any actions concerning SR-
125 or the Toll Road.
d2.Cj
[SIGNATURE PAGE TO AGREEMENT BETWEEN CITY OF
CHULA VISTA AND SAN DIEGO EXPRESSWAY LIMITED
PARTNERSHIP REPRESENTED BY CALIFORNIA
TRANSPORTATION VENTURES FOR LOANED EXECUTIVE
SERVICES]
IN WITNESS WHEREOF, City and SDELP have executed this Agreement
thereby indicating that they have read and understood same, and
indicate their full and complete consent to its terms:
Dated:
19
in the City of Chula vista
By:
Shirley Horton, Mayor
Attest:
Beverly Authelet, City Clerk
Approved as to form:
John Kaheny, City Attorney
Dated:
, 19 ____ in the city of San Diego
San Diego Expressway Limited Partnership,
By: California Transportation Ventures, Inc.,
Its general partner
By:
Kent A. Olsen, President
H:\home\ATTORNEY\KEMPTON2.AGT
~-/~
EXHIBIT A
TO AGREEMENT BETWEEN CITY OF CHULA VISTA AND
SAN DIEGO EXPRESSWAY LIMITED PARTNERSHIP
REPRESENTED BY CALIFORNIA TRANSPORTATION
VENTURES
1. Scope of Services:
The city's Consultant will assist SDELP in an extensive
coordination process: working in parallel with representatives
of the city of Chula vista, SANDAG, the State of California
and the Federal Government to bring the SR-125 toll road
project to construction as soon as possible. Said assistance
may include several activities, the elements of which are
included on Exhibit "1", and incorporated herein by this
reference.
2. Cost Estimate:
The cost estimate for Consultant services is estimated at a
maximum of $170,000.00. This number is based on an estimated
involvement of approximately sixteen (16) hours per week for
a maximum period of 52 weeks at the hourly rate shown below
for the Principal of $200.00, plus $5,000.00 for travel
expenses. All work on this task will be billed on a time and
material basis, and may be more, or less, than the estimated
hours per week but shall in no event exceed $170,000.00.
END OF EXHIBIT A
H,\Home\ATTORNEY\KEMPTON2.AGT
;:U-j/
COUNCIL AGENDA STATEMENT
ITEM TITLE:
Item ,2 9
Meeting Date 09/22/98
RESOLUTION /9/!6Amending the FY 1998-99 budget
for Management & Information Services, Library and
Police to add positions and reclassify positions.
Director of Mana em nt and Information services~
Library Direct r
Police Chief
SUBMITTED BY:
REVIEWED BY: CitYManage~ bvt. (4/5ths Vote: Yes.x..No->
Recent studies in the private sector .hUe shown that the single most important
determinant in how employees treat external customers is how they are treated
themselves. In recent years, the City's limited financial resources have severely
constrained the ability of "internal" service departments to provide service to our own
employees. The Management Information Services (MIS) department is a case in point.
In 1990 MIS hired it's first micrcomputer specialist. At that time, the City had 45
microcomputers. Today, the number of City microcomputers has grown to
approximately 550. Until this fiscal year, the number of microcomputer specialists
available to service this equipment remained at one! Currently, it takes a minimum of
three days to respond to a user's request for service. This has an extraordinary impact on
overall productivity and employee morale.
To begin to address service issues, Council approved the addition of two microcomputer
specialist positions this fiscal year to work on network and micro-support issues.
Subsequently, in evaluating the most cost effective approach to the delivery of
microcomputer services staff believe that consolidating all citywide computer support in
MIS will create better support to all departments, and most importantly provide back-up
support for critical automation proj ects in the Library and Police departments. This
report outlines the proposed reorganization of MIS and the consolidation of computer
support on a citywide basis.
RECOMMENDATION: That Council adopt the resolution approving the
reorganization of the MIS Department by Amending the
FY 1998-99 budget for Management & Information
Services, Library and Police to add positions and reclassify
positions.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable
:23-/
Page 2 Item 23
Meeting Date 09/22/98
DISCUSSION:
During the 1990s, microcomputers have become the mainstay for the development,
analysis and delivery of information, thus having a commanding presence in the delivery
of City services. Over the last eight years, the City's microcomputers have increased by
an astounding 1122%, without any increase in support staff. In addition to adding
individual microcomputers, the City has developed or is currently developing a number
of microcomputer-based systems including both citywide and local networks. These
networks enable users to share common software and printing capabilities (at
considerable cost savings) as well as sharing information within and between
departments. Other citywide microcomputer projects recently developed include
budgeting and fiscal systems, the Sierra permit tracking system, the records management
system and the sewer billing system. Additionally, critical automation projects are
underway in both the Police (CAD) and Library departments. These latter projects are
currently being supported by staff in the Police and Library departments, not MIS, with
limited or no back-up support. In addition to microcomputer projects, MIS is also
supporting the City's conversion to 800 Mhz radio system and the Police and Fire
departments' installation of mobile computer terminals in all police and fire vehicles.
At any given time there are well over 50 calls for service which are backlogged on the
microcomputer specialist's queue. These calls are for items such as problems running
application software, hardware problems, network issues and others. The resolution time
of these types of problems can range from \/, - 1 hour for simple software problems to
well over 8 hours for network issues. Requests for assistance are likely to go unmet for a
minimum of three days and may go unmet for a week or more. Some non-critical but
necessary items have been on the MIS list of items to do since August. In addition to
trouble calls, MIS has many projects that are outstanding that are being addressed very
slowly. In July, MIS began the project to replace all of the old 386 machines in the City.
As of today only about 1/3 of the upgrades have been completed and with the current
staffing levels, the project will not be completed until late Spring. Other network issues
that should be accomplished on a regular basis generally take a back seat to support
issues due to time constraints. Duties such as keeping the network operating system up to
the current patch level have not been done in more than a year. Other projects beginning
to take shape are the computerization of the new corporation yard and the connection of
those computers to the citywide network. This is a major undertaking and staff handling
this task will not be able to handle trouble calls at the same time they are installing the
network. Development departments are exploring the possibility of establishing a
satellite office in the eastern part of the City. Network and connectivity issues will need
to be addressed so that the remote staff will be able work effectively. Given the major
projects confronting the City and the fact that technological changes are occurring at
:<2.;2
Page 3 Item ~3
Meeting Date 09/22/98
rapid rates, additional support in the MIS department IS critical to keep up with the
growing demand by City departments for assistance.
To begin to address these issues, Council approved the addition of two microcomputer
specialist positions during the FY 1998-99 budget. These positions will primarily focus
on network and microcomputer support in departments throughout the City.
Additionally, the MIS department will begin exploring the use of new technologies to
provide better citizen support and take advantage of many on-line solutions such as the
Internet and interactive voice response.
Based on more recent information concerning the staffing increases in the Planning &
Building and Engineering departments, the need for MIS support has increased beyond
what was originally projected in the FY 1998-99 budget. The proposed reorganization
will address these needs as well as the need to provide support for critical Police and
Library projects in the most cost-effective manner.
General Support for departments other than Police and Library
The majority of support provided by MIS is provided to departments other than Police
and Library. The development departments require a large amount of computer support.
This support varies from assistance with microcomputer hardware and software issues or
network problems to support for various applications such as permitting etc. In addition,
MIS supports the staff in Finance, City Administration, the City Attorney's Office, City
Clerk's Office and the Fire Department. These areas also require assistance from MIS
with similar issues, but also utilize systems such as the optical records management
system, Lawdesk, sewer billing, Telestaff and others.
The proposed reorganization would upgrade a 1.0 FTE Programmer position to a 1.0 FTE
microcomputer specialist (+$6,319) and add 1.5 FTE microcomputer specialists
(+$72,726) position to the MIS Department. The duties currently performed by the
programmer would be absorbed by the two current programmer/analysts. These duties
will change over time with the installation of the new fiscal management system and the
migration of applications from the current Unisys mainframe to the Data General UNIX
system. Upgrading the programmer position to a microcomputer specialist level would
allow MIS to devote about 67% more resources to the support of non-Police and Library
microcomputer related projects and support. These include an expanded role in the
upgrade of the Sierra system, more effective support of the optical records management
system and other vital city automation projects. In addition, general support for
microcomputer and network usage in the development departments will also be more
effectively provided.
:<3,3'
Page 4 Item ::< 3
Meeting Date 09/22/98
Police Support
The Police Department uses internal staff to provide some support within their
department for microcomputer assistance as well as assist with the installation of the
CAD System, Moblie Data Computers and 800 Mhz radio system. The Communications
Manager, who oversees Police diapatch, has spent a good amount of his time performing
these tasks and with the full implementation of the CAD system the demand for support
will grow. The Police Department was in the process of reassigning the duties of the
Communications Manager to allow him more time to focus on departmental computer
needs. The management responsibilities (daily supervision of the Lead Communications
Operators) of the former Communications Manager will be taken over by the Watch
Commanders (a practice utilized in other jurisdictions). The proposed reorganization
would change the job title of the Communications Manager to Microcomputer Specialist
(+$1,141) and transfer him to the MIS Department. Changing the job classification will
allow the incumbent to provide full-time support to the Police Department with their
microcomputer issues, Computer Aided Dispatch project completion, Mobile Data
Computer installation and full responsibility for the local area network used for office
automation in the Police Department. By moving the position to MIS, the overall
responsibility for all automation throughout the City will remain under the umbrella of
MIS and also will allow MIS to provide critical backup support for all Police Automation
issues. In addition, it would allow for the more efficient use of all microcomputer staff
to address Police department issues as well as other City issues in times of very high
demand. The Police Department supports the proposed change.
Library Support
The Library is one of the largest users of technology in the City. The Library currently
has a Library Automation Manager who is responsible for the managerial portion of their
automation, (i.e. policies and procedures for technology use in the Library, vendor
contracts, grant proposals etc.) as well a certain portion of their technical assistance and
network support. In addition, out of necessity they also use. 75 of a Librarian to support
their automation needs and microcomputer assistance.
This reorganization would transfer the responsibility of the maintenance of the Library
computer, including support for microcomputers and network operations, to Management
and Information Services while keeping the management functions related to automation
with the Library. These functions would include application level support for the
Library's integrated software package (INLEX), writing grant proposals, evaluating and
recommending electronic data base products for use by the public, write RFP's for
Library automation, and interface with the MIS Department for technical network and
microcomputer issues. This would be accomplished by changing the 1.0 FTE Library
Automation Manager to a 1.0 FTE Principal Librarian (+$1,000); Upgrading the .75 ofa
:J. 3 - -<I
Page 5 Item 2.8
Meeting Date 09/22/98
Librarian II position to Microcomputer Specialist and moving the position and the
incumbent to MIS (+$19,268) and allowing the Library to fill the remaining .25 Librarian
with part-time Librarian hours (-$3,675); and by adding a .5 FTE microcomputer
specialist (+$24,242) in the MIS Department to assist with the technical support formerly
provided by the Library Automation Manager. By making the above changes, the
Library will see an increased level of support from the 1.5 microcomputer specialists who
will be dedicated to the Library. In addition, it would allow for the more efficient use of
all microcomputer staff to address Library issues as well as other City issues in times of
very high demand and allow MIS to provide valuable back-up in times of staff shortages
due to vacations, illness etc. The Library department supports the proposed changes.
The attached organizational chart shows the proposed configuration of the Management
and Information Services Department after this reorganization. With the proposed
staffing changes, MIS' new service goal will be to respond to :
45% of service requests within 4 hours;
45% of service requests within 1 day; and
provide a maximum response time of 2 days for low priority, non-critical requests
MIS anticipates that the existing backlog of individual user service requests can be
brought current in approximately sixty days after full staffing is achieved. This will
enable MIS to begin working on some of the major automation issues that were
previously outlined.
FISCAL IMP ACT:
Since the responsibility for all computerization is being consolidated into the MIS
Departments, this proposal would result in a $31,891 reduction in the Library budget,
$70,209 reduction in the Police Department budget and a $223,121 increase in the
Management & Information Services budget. It is important to emphasize that direct and
back-up support for all Library and Police automation functions will increase as a result
of this reorganization. The above reorganization will result in a maximum increase to the
General Fund of $121,021 for the remainder of FY 1998-99. A substantial amount of
microcomputer support time will be spent on tasks associated with growth in departments
that are supporting development activities. As such, it is anticipated that a significant
portion of the funding increase will be recovered through the City's full cost recovery
(FCR) process. The exact amount of the reimbursement will be determined after specific
work programs are developed.
:l. 3-S-
RESOLUTION NO.J~;'~~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE FY 1998-99 BUDGET FOR
MANAGEMENT & INFORMATION SERVICES, LIBRARY AND
POLICE TO ADD POSITIONS AND RECLASSIFY
POSITIONS
WHEREAS, in recent years, the city's limited financial
resources have severely constrained the ability of "internal"
service departments to provide service to employees; and
WHEREAS, the Management & Information Services (MIS)
Department is a case in point because in 1990 MIS hired its first
computer specialist when the city had 45 microcomputers and today
the number of microcomputers has grown to approximately 550; and
WHEREAS, to address service issues, Council approved the
addition of two microcomputer specialists this fiscal year to work
on network and micro-support ideas; and
WHEREAS, subsequently in evaluating the most cost
effective approach to the delivery of microcomputer services, staff
believes that consolidating all citywide computer support in MIS
will create better support to all departments, and most importantly
provide back-up support for critical automation projects in the
Library and Police departments.
NOW, THEREFORE, BE IT RESOLVED the City council of the
city of Chula vista does hereby amend the FY 1998-99 budget for
Management & Information Services, Library and Police to add
positions and reclassify positions as follows: (1) convert 1.0 FTE
Communications Manager to 1.0 FTE Microcomputer Specialist and move
the position from the Police Department to MIS (2) change the 1.0
FTE Library Automation Manager position to a 1.0 FTE Principal
Librarian (3) upgrade the .75 of a Librarian II position to
Microcomputer Specialist and move the position and the incumbent to
MIS and allow the Library to fill the remaining .25 Librarian with
part-time Librarian hours (4) add .5 FTE Microcomputer Specialist
in the MIS Department to assist with the technical support formerly
provided by the Library Automation Manager (5) upgrade a 1.0 FTE
Computer Programmer to a 1.0 FTE Microcomputer Specialist and (6)
add 1.5 FTE Microcomputer Specialists positions to the MIS
Department.
~3-~
BE IT FURTHER RESOLVED that the amount of $121,021 is
hereby appropriated from the unappropriated balance of the General
Fund.
Presented by
Approved as to form by
~k~~
~ M. Kaheny, C' Attorney
.. /
t/
Louie Vignapiano, Director of
Management and Information
services
H:\home\lorraine\rs\mis.org
d3/1
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Management & Information
Services
Departn1ent Reorganization
If
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Management & Information Services
Statement of Purpose
· Management and Information Services
develops, implements, operates and
maintains computer systems (both
hardware and software) in order to support
and improve the operational efficiency and
effectiveness of City Departments.
Management & Information Services
Previous Support
. Hired first microcomputer specialist in ] 990
· 45 microcomputers City wide
· No networking
· Support dealt \\;th relatively simple issues
Management & Information Services
General Support
. Support for three networks with 2 more being
planned
. Support for all departments
. Reclassify computer programmer to
microcomputer specialist
, . Add 1.5 microcomputer specialist
Management & Information Services
Support Areas
II
· Support for computers includes:
. Mainframe applications
.. Telephone services
.. Voice messaging
. GIS Services
... New applications, such as the new fiscal system
... Networking and microcompUler support
· This reorganization deals with microcomputer
support
Management & Information Services
Curren! Support Needs
· Currently over 550 microcomputers.. .and growing
. Fiber optic cabling throughout the City Hall
complex to support networks
. Virtually all microcomputers networked through one
of the seven local area networks
. Use of the Internet for business purposes has grown
and wi II continue to grow
. Support now deals with more complicated network
Issues
Management & Information Services
Police Support
"Expansion in the overall use of technology in the
past year
. Installation of Compuler Aided Dispatch
. Installation of Mobile Data Computers
. Conversion to 800 Mhz radio system
. Automated photo booking system
. Need for support has increased
.. PD reassigned the Communications Manager to perfonn
computer related support
"Reclassify the Communications Manager to
Microcomputer Specialist (position would transfer
to MlS)
c9.3 -1
Management & Information Services
Library Support
· Library is the largest departmental user of
technology
. lNLEX integrated software packa ge
. Local area networks at Civic Center and SCVL
. Wide area network connecting Civic. SCVL &
Eastlake
.. Internet access for patrons
. Library provided their o\\n support for most
Issues
Management & Information Services
Li braT)' Support
. Reclassify Library Automation Manager to
Principal Librarian (position remains in Library)
. Part of Library management team
. Policies & procedures
. Grant writing
. Evaluate & recommend electronic data bases
. Application support for INLEX
. Fill .25 Librarian with part-time hours
.25 Librarian duties by current Librarian
Management & Information Services
Citywide Benefits
. Library will receive increased level of support
from the 1.5 FTE dedicated to Library from MIS
. Police will receive increased level of support from
the 1.0 FTE dedicated to Police from MIS
. Police and Library will benefit from backup
support to be provided by other MIS staff
. All departments will have the majority of
computer problems add dressed in a timely manner I i
. MIS can begin to focus on pending automation !
Issues 1
I
I I
II
II
.
Management & Information Services
Library Support
. Library Automation Manager
.. Policies & procedures
.. Grant writing
. Application support for INLEX
. Evaluate & recommend electronic data base products
.. Network coordination
. Microcomputer Support
. Librarian
.. 25% of the time as 8 Librarian
.. 75% of the time supporting microcomputers
- Hardware & software troubleshooting
- User assistance and training
- Coordinate lnternet server issues
I
I
I
I
I
II
i I
I:
, '
Management & Information Services
Librar~y Support
. Reclassify Librarian to Microcomputer Specialist
(Position would transfer to MIS)
. Hardware & software troubleshooting
.. User assistance and training.
... Coordinate Internet server issues
.. Overall microcomputer support
. Add .5 FTE Microcomputer Specialist in MIS
.. Microcomputer support
.. Netv.;ork coordination
Management & Information Services
Organizational Chart
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Managcmcnt & Information Scrviccs
DirtClnr oft-.IIS
I.ouie Vigllnpiann
) )111 Enter Op4;rllor
Marilyn Jardine
Info System. Tech
Joerc",
Computer Opeutor
Senll Bernard
l'rogrammcr/AnllYII
Ricky Heye.
Progrllmmer/Analy.t
DllTcll Bossen
t..ticroc()11l1111lc:r SJlcci.lill
VIcini
t..licrocomp\llc:r Specialist
V ACANI'
Microcomputer Spc.:ialilt
U FTE VA<'ANT
t\licrocompuh:r SpeciAlist
JimPcllrI
f\ticrocomp\llcr Spc..:ifllill
John Field
Adlllin A~,i~lnlll
Chud.;Jlcmlcr
MicrOl.:ompulcr SIH.:ci"lisl
COllllic 1,lwthc~
!\fil;rocompulcr Speciali.t
.5 FTE VACANT
~
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COUNCIL AGENDA STATEMENT
SUBMITTED BY:
ltem2d
/ '1/$1 Meeting Date 9/22/98
Resolution~mending Exhibit A of.~ompensation Resolution 19085 for
Senior Managers to add the posItIOn of Manager of Training and
Development, deleting the position of Budget Manager, establishing the
Training and Development Division and budget within Human Resources,
and appropriating funds therefor.
City Managerw. ~ ~
Director of Human R~urce-;"'Cji./
Manager of Training and Development
ITEM TITLE:
REVIEWED BY:
(4/5ths Vote: Yes x..No_)
During the review of the FY 1998-99 budget, the issue of inIproving training was listed as one
of the fundamental issues on which the budget was based. The amount of $25,000 was indentified
to supplement existing funding to allow for focus on city-wide issues such as general and sexual
harassment and stress management. This was viewed as only the first step in developing an
effective city-wide training program. It is now recommended that in order to complete an analysis
of needs, and develop a comprehensive training and development program, a new division within
the Human Resources Department be established: the Training and Development Division. This
division is proposed to include a Manager of Training and Development and Training
Coordinator.
RECOMMENDATION: That City Council adopt Resolution establishing the position of Manager
of Training and Development, deleting the position of Budget Manager, establishing the Training
and Development Division within the Human Resources Department, transferring the Training
Coordinator position and related appropriations from the Library and the Fire Department,
transferring appropriations related to the Budget Manager from the Finance Department to the
Human Resources Department and appropriating additional funds for this new program.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
As a result of the limited funding available during the last several years, many programs have
had to be curtailed or eliminated. One such program is city-wide training and employee
development. While Human Resources has always viewed this as a valuable priority, due to lack
of staff time and funding, the training and organization development services offered have been
limited.
~Af -(
Page 2, Item.) "-/
Meeting Date 9/22/98
As part of the hiring process for the new City Manager, both the City Council and the City
Manager identified the tremendous need to focus on providing all employees with the skills they
need to do their jobs. During the funding cut-backs, both general training, technical training, and
conference attendance has been limited. In order to assess the training needs of the organization,
a number of sensing interviews were completed with department heads, labor associations, and
other key program staff. The feedback from these interviews indicates an overwhelming need for
more training on technical job related issues, in addition to many general management issues. The
topics which were raised during these interviews are listed below. This list is broken down into
specific training requests, which represent one-time training programs, and organizational
development services requests, which represent on-going consulting to specific departments and
work groups in process assessment or how people work together. Those trainings which were
requested most were, the need for computer software training, customer service training, and
improved writing skills, especially agenda statements.
Specific Training Requests
Analytical Skills/Problem
Solving
Computer Training
Conflict Resolution
Customer Service Training
Interpersonal
Communication
Mediation Training
Stress Management
More Effective Meetings
Presentations/Public
Speaking
Project Management
Strategic Planning
Supervisor's Training
Time Management
Organizational Development Service Requests
Dealing with Organizational Process Improvements
Change
Executive Coaching Teambuilding
Mentoring Program Vision/Value Development
Mission Statement Work Team Development
Development
In order to provide the types of training and services requested, the creation of a new Training
and Development division is recommended. As a division under the Human Resources
department, these services could be provided by in-house trainers/consultants and supplemented
with outside technical expertise as needed. This approach is far more cost effective, as outside
~4...2
Page 3, Item~
Meeting Date 9/22/98
consultants and trainers command high fees and are not familiar with our organization. The
concept of an in-house training and consulting service has been used very effectively in many
organizations and it is estimated that in the long run will save the organization significant funds.
In addition, this program is being developed based on the foundation of the Ethics Statement
adopted by the City Council. The Training Coordinator who has received the "Ethics Training"
will be able to provide increasing support to this program and on-going training.
DEPARTMENTAL SUPPORT
As part of a thorough training program, the "organization development" component is critical to
support the concept of changing the organizational culture. This perspective looks at the process
of how an organization works, how people feel about their work and how they fit into the overall
goal of the organization. By working directly with departments, staff has been able to assist in
facilitating meetings, developing and implementing organizational changes, and assisting work
groups in adapting to changing work environments. An additional component is one of
management coaching, which provides managers with a "sounding board" to assist them in
dealing with organizational changes, and the human side of policy decisions.
The Manager of Training and Development and Training Coordinator have been providing
services to departments on request since the first of August. Some of the specific types of training
and interventions presented to date include presentation of workshops (meetings) to discuss
synergy, role clarification, decision making, adapting to change, and how to have more effective
meetings. This type of management assistance can be provided by an external consultant,
however, the consultant does not know the organization, nor do they have to live with the results
of their work once they are done. External consultants are also very expensive and typically
charge a minimum of $1,000 per day, so the option of internal consultants provides increased
commitment to this organization and significant costs savings as well.
TRAINING AND DEVELOPMENT DIVISION
Division Staff
The establishment of the new Training and Development division of Human Resources is proposed
to be developed with existing staff, although additional funding for training for this staff,
equipment and supplies will be required. Both of the positions proposed to support this division
are coming from existing budgeted positions. The Manager of Training and Development replaces
the current position of Budget Manager, which will only require transferring this position from
the Finance Department to Human Resources, Training and Development Division. The duties
of the former Budget Manager have been assumed by the Finance Department. This action may
require addtional staffing and/or appropriation consideration in the near future. The Training
Coordinator position is currently funded half in the Library and half in Fire. This support
previously received by these two departments will be reduced, however, the training components
:) Lj'.3
Page 4, Item ~ d
Meeting Dat~
will continue to be provided by both of the new Division staff. Both of these partial positions will
also be transferred into Human Resources. Clerical support will be provided by existing staff.
The individuals which will encompass this new division both have extensive backgrounds in
training and process consultation. In fact, both of these individual were heavily involved in the
city-wide implementation of the Quality of Work Life Program.
Proposed Bud~et
Additional funding to support the FY '99 training program will include some start -up costs
(furniture, equipment), initial training for staff, purchase of training materials, and City-wide
training costs. The recommended increase to the budget (Attachment A) of $55,353 for FY 1998-
99 will provide for training for both staff members to expand the types of training which can be
offered in-house. This first year will likely represent the highest level of training ($8,380) for
these positions, however, on-going exposure to all kinds of training programs is critical to keeping
the City's program current and the skills of our in-house trainers highly effective.
In order to support the main training program to be offered this first year (discussed on page 6)
"The Seven Habits of HigWy Effective People", will require the one-time purchase of the training
video kit ($2,139), and classroom materials for all participants ($15,150) These materials are
critical to the success of the program. In addition, we would like to provide a meal to the class
participants, as this sends a positive message to the City's commitment to the employees and the
program.
The goal for this first year is to offer the "Seven Habits" course to as many employees as
possible. The first group to receive the training will be the Executives, and their training will
include a 360 degree profile which will provide them with feedback from their supervisors, peers
and subordinates. This feedback will be a critical learning for these individuals and provide a
valuable building block for the program. After this group has completed the program we will
offer it to the Senior Managers and Middle Managers.
As previously stated, the top issue raised in almost all interviews was the need for computer
training. With the advent of the computer upgrade program and standardization of software and
version of software, it is necessary to provide some level of training to all employees who will
be required to use these new software versions and new operating systems. Funding is requested
to supplement the existing budget to provide basic training on Windows 95 operating system,
word processing, spreadsheet, and database programs to the over 500 users in the City. When
looking at the cost of this type of training an assumption can be made that each of the 500 users
works on at least 3 programs that they could be trained on. Staff has been working with local
vendors to identify the most cost effective way to implement this training and can offer classes at
$84 each class. With 500 users at 3 programs each would cost the city $126,000. Needless to
say this is not recommended.
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Page 5, Item~
Meeting Date 9/22/98
The $12,500 which is recommended is proposed to focus on the greatest needs, using a variety
of vendors and locations to get these costs even lower. In addition we are looking at combining
external training with Computer Based Training (CBT) which is interactive CD rom based training
done at the learners own pace on their computer. Another goal is to take advantage of the on-site
computer lab being developed for training on the new financial system. This lab can be used to
develop our own instructors and offer our own classes when not in use by the Finance
Department.
Other program start-up costs include new reference materials, books, computer based training
programs ($2,000), and one time purchase of office furniture and computer ($4,300) for the
Training Coordinator who has been working out of two separate workstations with equipment that
will stay with each of the respecting departments. Further detail on the proposed budget is listed
in Attachment A.
CHANGING THE ORGANIZATION'S PARADIGM
Quality of Work Life
During the late 1980's and early 1990's, the City was involved in implementing a Quality of
Work Life program. This program was based on developing organizational values which
encouraged open communication, personal and professional development, and cooperative
problem solving. While the city-wide program was not continued (some departments have
continued on their own) due to lack of funds and support at the time, the basic concepts still hold
true today.
The most effective organizations have values and principles at the foundation of how the
organization does business. These values and principles are shared with all members of the
organization and all members are encouraged to work together to develop work methods and
procedures which streamline processes and focus on providing the best service to their clients.
While these are easy statements to make, the implementation of such a program is a tremendous
undertaking. It requires identifying the values and principles on which to base the program,
communicating these to all levels of the organization and assisting in the development of a new
paradigm. Since a paradigm represents the way that people view the world, including our values,
beliefs, and perspective, any small shift in the paradigm will cause small changes to our behavior
and increases to our performance. In order to provide significant changes to behavior and
performance improvement, it is necessary to create a "paradigm shift". The Training and
Development division is designed to provide that significant shift.
The four-step process which is envisioned is summarized by the separate levels of development
and the key principles learned at each level.
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Page 6, Item~
Meeting Date 9/22/98
1[1.'II~Ui~II~I'~II~~'IIIII~II.IIII~IIIII!II~11111111111111L~l
Personal
Trustworthiness
Interpersonal
Managerial
Trust
Organizational
Empowerment
Alignment
By re-working the organization from the inside out, we can create a solid foundation from which
to continue to build, grow and adapt. The most effective way to institute a paradigm shift is to
start with the individual. In this first level of focus, individuals are taught principles and
processes to help them personally succeed. The Personal level training focuses on the
development of personal mission statements which provide a sense of vision and increased
personal effectiveness. If the goal is to develop trust within a team, then the individuals of the
team themselves must first become trustworthy individuals.
At the Interpersonal level, the focus is on helping individual team members become interdependent
by developing mutual trust. The key learning is synergy, or valuing the differences and talents
of every group member.
Since the concepts which are detailed in this program exemplify the new leadership of our City,
it is recommended that this program be offered to City employees as the first step in the
transformation of how the city does business with itself and the community. Training should be
a dynamic process, not an "event". The supporting services which will be provided by the
Training and Development division, management coaching, group facilitation, process
improvement, conflict intervention and resolution are some of the "organization development"
methods which will assist in making long lasting changes in the organizational culture and morale.
This program is not a quick fix. To institute a major cultural change will take a minimum of 6
months to 24 months. The long term gains from a comprehensive program will have lasting results
in reduced need for very expensive "event" training. Ultimately, with an improved working
climate, we will reduce employee claims based on the type of work environment.
"The Seven Habits of Hi~hly Successful People"
In order to begin to implement a program which is based on the above identified values, it is
recommended that City employees be presented the higWy successful program authored by Steven
Covey, "The Seven Habits of Highly Successful People". This program includes a 360-Degree
Profile to provide each manager with feedback on their performance from their supervisor, peers
and subordinates. This type of feedback is often a significant catalyst for individual change,
which then prompts interpersonal changes and creates a new climate of working together in an
~~~
Page 7, Item ,j L/
Meeting Date 9/22/98
organization.
The "Seven Habits" training has been implemented in many organizations, including cities, as the
foundation for their training and development programs. The City of Garden Grove entered this
program in 1988. The Garden Grove experience is very exciting as this is a city which has a
similar number of employees as Chula Vista. The method of implementing this program is very-'
similar to the one we have designed and the results have been phenomenal. The morale is very
high, there have not been the lawsuits by employees that our city has faced, and the additional
kinds of training needed to supplement this program is significantly reduced. Topics like
diversity, communication skills, planning tools, decision making, and time management are
ingrained in the Seven Habits course.
The best advice we have received from these cities is that it takes time, but, it is definitely worth
the wait.
The cost to send an individual to the Seven Habits program is $1,095 per person. However, the
Covey organization offers to certify our own trainer to be able to present this and other Covey-
based programs to our employees for only the cost of the materials. The cost to certify the new
position of Manager of Training and Development as a "Covey" trainer, and purchase the training
videos and materials to support the class will be $7,119. This training is scheduled to be
presented to 110 employees in this fiscal year for a cost of $15,150. This creates as total program
cost of $22,269 versus sending each of these employees to a Covey-sponsored class for $120,450.
By building up our in-house training capacities, this is one example of a $98,181 cost avoidance
in the first program year. The Seven Habits training will begin by the end of October to our
Management and Department Head team. The goal is to present this course to the senior and
middle management employees by the end of the fiscal year and then train all employees over the
next 2 fiscal years.
FISCAL IMPACT:
Funding for this new division will be a combination of transferring $14,707 of existing funds and
additional funds required to support a complete training program. With the implementation of a
training program which is run by trainers, many future costs for professional assistance will be
diverted. Additional funding of $55,353 is requested to support program start-up costs and will
be reduced by approximately $13,448 in one-time expenses in the first year for an approximate
on-going cost of $41,905. This will be combined with the two existing positions ($158,643) and
existing training funds ($34,260) for a total division on-going budget of $234,799. It is
recommended that the additional $55,353 be appropriated from the General Fund available fund
balance.
J
Page 8, Item 27"
Meeting Date 9/22/98
~C)5
:<~.g
ATTACHMENT A
The proposed budget for the new division is listed below:
Department:
Division:
Division Title:
0245
0256
Training & Development
TRANSFER
Budget Manager salary and benefits from:
400-420 to Manager of Training & Development 245-256
Training Coordinator salary and benefits from:
1700-1711 to 245-256
1200-1250 to 245-256
Accounts
0400-0420-5106
0400-0420-5131
To
To
0245-0256-5106
0245-0256-5131
-$3,240
-$ 478
NEW ACCOUNTS
5201 Professional Services $2,500
Consultant Assistant for Training
5212 Printing & Binding $1,200
Training Materials, City Newsletter
5218 Postage
Mailing training materials
$ 500
5221 Travel, Conference & Meetings $8,380
ODNet/APT $ 300
SDSU Trainer Series $ 400
First Things First $ 376
Seven Habits $1,095
Facilitator Training $3,509
Presentation Training $1,500
Leadership Training $1,200
5222 Promotional Expenses $2,500
Meals during Training Programs
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Page 9, Item ~.t/
Meeting Date 9/22/98
$69.397
$25.796
$25.796
$3,240
$ 478
5223 Membership & Dues
ASTD $139
ODNET $ 65
5224 Training - City Personnel
Seven Habits
Executive
Senior Management
Mid-Managers
Computer Training
5225 Transportation Allowance
Travel between Training sites
5250 Telephone Equipment
5252 Telephone Expense
5331 Books, Publication & Maps
Computer Based Training(CBT)
Reference Materials
5332 Audio Visual Materials
Video Kit
Seven Basic Habits $1,762
First Things First $ 377
5301 Office Supplies
5560 Computer Equipment
Computer
Color Printer
5566 Office Equipment
Workstation
Side Chairs
Three Bookcases
File Cabinets (2)
Computer Table
Easel Stand
$1,500
$1,000
$ 450
$ 820
$ 400
$ 130
TOTAL REQUEST
$ 204
$27,650
$ 3,840
$ 4,560
$ 6,750
$12,500
$ 250
$ 130
$ 300
$2,000
$2,139
$1,000
$2,300
$4,300
$55,353
~-<I./d
Page 10, Item ., d
Meeting Dat~
RESOLUTION No.!,~;I~~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING EXHIBIT A OF COMPENSATION
RESOLUTION 19085 FOR SENIOR MANAGERS TO ADD
THE POSITION OF MANAGER OF TRAINING AND
DEVELOPMENT, DELETING THE POSITION OF BUDGET
MANAGER, ESTABLISHING THE TRAINING AND
DEVELOPMENT DIVISION AND BUDGET WITHIN HUMAN
RESOURCES, AND APPROPRIATING FUNDS THEREFOR
WHEREAS, during the review of the FY 1998-99 budget, the
issue of improving training was listed as one of the fundamental
issues on which the budget was based; and
WHEREAS, a fund of $25,000 was established to supplement
existing funding to allow for focus on city-wide issues such as
general and sexual harassment and stress management, which was
viewed as only the first step in developing an effective city-wide
training program; and
WHEREAS, it is now recommended that in order to complete
an analysis of needs, and develop a comprehensive training and
development program, a new division within the Human Resources
Department be established: the Training and Development Division;
and
WHEREAS, this division is proposed to include a Manager
of Training and Development and Training Coordinator.
NOW, THEREFORE, BE IT RESOLVED the city Council of the
city of Chula vista does hereby amend Exhibit A of the compensation
Resolution 19085 for Senior Manager to add the position of Manager
of Training and Development, deleting the position of Budget
Manager, establishing the Training and Development Division and
budget within Human Resources, attached hereto and incorporated
herein by reference as if set forth in full.
BE IT FURTHER RESOLVED that the amount of $55,353 is
hereby appropriated from the General Fund available fund balance as
set forth on Attachment A.
Presented by
Approved as to form by
Candy Emerson, Director of
Human Resources
H:\home\lorraine\rs\training.bud
~~-II
Exhibit A
COMPENSATION FOR EXECUTIVE MANAGEMENT,
SENIOR MANAGEMENT, MIDDLE MANAGEMENT AND CONFIDENTIAL
GROUPS
FISCAL YEARS 1998-99, 1999-2000, 2000-2001
I. EXECUTIVE MANAGEMENT GROUP
(ALL EMPLOYEES PROVIDED FOR HEREIN ARE FLSA-EXEMPT.)
A. MEMBERSHIP
City Manager
City Attorney
City Clerk
Assistant City Manager
Chief of Police
Deputy City Manager
Director of Community Development
Director of Finance
Director of Library and Recreation
Director of Management and Information Services
Director of Human Resources
Director of Planning
Director of Public Works
Executive Director, Nature Center
Fire Chief
Senior Assistant City Attorney
B. SALARY & WAGES
1. Salary Increases
a. Executive Managers will receive a 3% salary increase effective the
first pay period beginning on or after January 1, 1999.
b. Executive Managers will receive a 4% salary increase effective the
first pay period beginning on or after January 1, 2000.
c. Executive Managers will receive a 5% salary increase effective the
first pay period beginning on or after January 1, 2001.
C. BENEFITS
1. Deferred Compensation Plan
Employees in the Executive Group may participate in the City's approved
deferred compensation plans.
~4,/.2
2. Flexible Benefit Plan
Effective 7/1/98, Executive Managers will receive $8,500 annually to be
used for the purchase of approved employee benefits.
3. Long Term Disability Insurance
The City will pay the full cost of the long-term disability insurance premium
for Executive Managers.
4. Life Insurance
The City will pay for life insurance policy in the amount of $47,000 each.
An additional $3,000 group term life insurance policy is provided for under
the flexible benefit plan.
5. Retirement
a. The City pays the 7% employee contribution to the Public
Employee's Retirement System for all Executive Managers except
the Chief of Police and Fire Chief for whom the City pays the 9%
employee contribution to PERS.
b. The City pays the PERS 1959 Survivors Benefit Fourth Level
employee premium cost.
6. Sick Leave Reimbursement
Sick leave shall accrue and be reimbursed as designated in the Civil
Service Rules, Section 2.02.
7. Vacation
a. Executive Managers shall earn a minimum of three weeks (15
days) vacation per year during the first through fifteenth year of
continuous service and after completion of fifteen years of
continuous service, 20 days per year. An employee may not
accumulate more than three times the number of vacation days
accrued annually.
b. Effective July 1, 1999, Executive Managers will have the option of
selling back 2 weeks accrued Vacation Leave each year.
;)11/3
8. Holidays
a. Executive Managers will be credited 32 hours each fiscal year for
floating holidays (Lincoln's and Washington's Birthdays, Admission
Day and Veterans Day).
b. The City will be closed on the following hard holidays:
Independence Day, Labor Day, Thanksgiving, Day after
Thanksgiving, Christmas, New Year's Day, Martin Luther King Jr.'s
Birthday, Memorial Day.
9. Mileage Reimbursement
Employees in this unit who do not receive an Auto Allowance under
Section 11 shall be subject to a mileage reimbursement program when
required to use their private automobile for authorized City business.
Reimbursement rate will be tied to the IRS rate, in effect at the time
reimbursement is requested, as permitted by law.
10. Administrative Leave
Executive Managers will receive (eighty) 80 hours of Administrative Leave
each fiscal year.
11. Auto Allowance
The City Manager may provide, at his/her discretion, an auto allowance of
up to $285/month for certain Executive Managers with the allowance
contingent upon evidence of adequate auto insurance.
12. Severance Pay
In the event a Department Head is terminated without cause, he/she shall
receive compensation in a lump sum cash payment equal to six (6)
months of their annual salary and health insurance payments.
13. Special Assignment Pay
Executive Managers may receive up to 5% additional compensation when
assigned by the City Manager to a special project.
:;;1- /1
II. SENIOR MANAGEMENT GROUP
(ALL EMPLOYEES PROVIDED FOR HEREIN ARE FLSA-EXEMPT.)
A. MEMBERSHIP
Assistant Chief of Police
Assistant City Attorney
Assistant Director of Building & Housing
Assistant Director of Community Development
Assistant Director of Finance
Assistant Director of Human Resources
Assistant Director of Planning
Assistant Director of Recreation
Assistant Library Director
Deputy Director of Public Works/City Engineer
Deputy Director of Public Works/Operations
Fire Marshal
Manager of Training and Development
Police Captain
Public Information Coordinator
Purchasing Agent
Risk Manager
Special Projects Manager
'Unclassified grant-funded positions
B. SALARY & WAGES
1. Salary Increases
a. Senior Managers will receive a 3% salary increase effective the first
pay period beginning on or after January 1, 1999.
b. Senior Managers will receive a 4% salary increase effective the first
pay period beginning on or after January 1, 2000.
c. Senior Managers will receive a 5% salary increase effective the first
pay period beginning on or after January 1, 2001.
. The following Unclassified, grant-funded positions receive the benefit package
detailed herein for Senior Managers. No salary adjustments are provided for in this
resolution.
California Border Alliance Group (CBAG) Executive Director
California Border Alliance Group (CBAG) Deputy Executive Director
.:<~./S
C. BENEFITS
1. Deferred Compensation Plan
Employees in the Senior Management Group may participate in the City's
approved deferred compensation plans.
2. Flexible Benefit Plan
Effective 7/1/98, the Senior Managers will receive $7,000 annually to be
used for the purchase of approved employee benefits.
3. Long Term Disability Insurance
The City will pay the full cost of the long-term disability insurance premium
for Senior Managers.
4. Life Insurance
City pays for life insurance policy in the amount of $47,000 each. An
additional $3,000 group term life insurance policy is provided for under the
flexible benefit plan.
5. Retirement
a. The City pays the 7% employee contribution to the Public Employee's
Retirement System for all Senior Managers except the Assistant Chief
of Police, Police Captains, and the Fire Marshal, for whom the City
pays the 9% employee contribution to PERS.
b. The City pays the PERS 1959 Survivors Benefit Fourth Level
employee premium cost.
7. Sick Leave Reimbursement
Sick leave shall accrue and be reimbursed as designated in the Civil Service
Rules, Section 2.02.
8. Vacation
a. Senior Managers shall earn a minimum of three weeks (15 days)
vacation per year during the first through fifteenth year of continuous
service and after completion of fifteen years of continuous service, 20
days per year. An employee may not accumulate more than three
times the number of vacation days accrued annually.
d~ -/~
b. Effective 7/1/99, Senior Managers will have the option of selling back 1 week
of accrued Vacation Leave.
9. Holidays
a. Senior Managers will be credited 32 hours each fiscal year for floating
holidays (Lincoln's and Washington's Birthdays, Admission Day and
Veterans Day).
b. The City will be closed on the following hard holidays: Independence
Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas,
New Year's Day, Martin Luther King Jr.'s Birthday, Memorial Day.
10. Mileage Reimbursement
Employees in this unit, who do not receive Auto Allowance under Section 12,
shall be subject to a mileage reimbursement program when required to use
their private automobile for authorized City business. Reimbursement rate
will be tied to the IRS rate, in effect at the time reimbursement is requested,
as permitted by law.
11. Administrative Leave
Senior Managers will receive (sixty-four) 64 hours of Administrative Leave
each fiscal year.
12. Auto Allowance
The City Manager has authorization to provide, at his/her discretion, an auto
allowance of up to $285/month for certain Senior Managers, with the
allowance contingent upon evidence of adequate auto insurance.
13. Special Assignment Pay
Senior Managers may receive up to 5% additional compensation when
assigned by the City Manager to a special project.
~.L/-/l
III. MIDDLE MANAGEMENT GROUP
(ALL EMPLOYEES PROVIDED FOR HEREIN ARE FLSA-EXEMPT.)
A. MEMBERSHIP
Animal Control Manager
Assistant to Mayor and City Council (UC)
Assistant Transit Coordinator
Battalion Chief
Building Projects Supervisor
Building Services Superintendent
Business Office Manager
Code Enforcement Manager
Communications Systems Manager
Computer Operations Manager
Conservation Coordinator
Construction Repair Supervisor
Crime Analysis Manager
Crime Laboratory Manager
Cultural Arts Coordinator
Deputy City Attorney I (UC)
Deputy City Attorney II (UC)
Deputy City Attorney III (UC)
Deputy City Clerk
Deputy Director of Parks
Economic Development Manager (UC)
Educational Services Manager
Emergency Management Coordinator
Environmental Projects Manager
Environmental Resource Manager
Environmental Review Coordinator
Fleet Manager
Geographic Information Systems Manager
Housing Coordinator (UC)
Intergovernmental Affairs Coordinator
Landscape Architect
Library Automation Manager
Literacy Team Coordinator
Micro Computer Specialist
Open Space Coordinator
Personnel Analyst
Principal Community Development Specialist
Principal Librarian
Principal Management Assistant
Principal Personnel Analyst
Principal Planner
Principal Revenue Analyst
:J<I'/~
Public Works Coordinator
Public Works Maintenance Superintendent
Redevelopment Coordinator (UC)
Revenue and Recovery Manager
Risk Analyst
Senior Accountant
Senior Civil Engineer
Senior Community Development Specialist
Senior Crime Analyst
Senior Economic Development Specialist
Senior Librarian
Senior Management Assistant
Senior Park Supervisor
Senior Personnel Analyst
Senior Planner
Senior Public Works Supervisor
Senior Recreation Supervisor
Traffic Engineer (UC)
Training Coordinator
Transit Coordinator (UC)
Volunteer Coordinator (NIC)
Waste Water Collection Supervisor
. Unclassified, grant-funded positions
B. SALARY & WAGES
1. Salary Increases
a. Middle Managers will receive a 3% salary increase effective the
first pay period beginning on or after January 1, 1999.
b. Middle Managers will receive a 4% salary increase effective the
first pay period beginning on or after January 1, 2000.
c. Middle Managers will receive a 5% salary increase effective the
first pay period beginning on or after January 1, 2001.
. The following Unclassified, grant-funded positions receive the benefit package
detailed herein for Middle Managers. No salary adjustments are provided for in this
resolution.
Border Environmental Business Cluster Manager (BEBC)
Border Environmental Commerce Alliance (BECA) Director
CBAG Operation/Intelligence Coordinator
~ ~ - /1
C. BENEFITS
1. Acting Pay
Middle Managers may receive Acting Pay when they are temporarily
assigned to a vacant position to perform the duties of a higher paid
classification. Acting Pay shall be approved by the City Manager or
his/her designee prior to the assignment. The assignment shall be for a
period of more than 10 consecutive work days, and the employee may be
compensated with a minimum of 5 percent above current salary rate up to
a maximum of 20 percent, effective the first day of the next pay period.
2. Out of Class Assignment
Middle Managers may receive Out of Class Assignment (OCA) pay in the
event that they are assigned duties of a higher level classification for a
period of more than 10 consecutive work days. The assignment must be
approved in advance by the City Manager or his/her designee and the
employee may be compensated with a minimum of 5 percent above
current salary rate up to a maximum of 20 percent, effective the first day
of the next pay period.
NOTE:
For clarification, OCA is differentiated from Acting Pay in that
OCA's are granted to an employee remaining in their current
classification, but performing higher level duties even though no
vacancy may exist at the higher level. Acting Pay is granted to
employees assuming the duties of a vacant, higher level position
for a period of time.
3. Safety Equipment, Protective Clothing and Tool Allowance
Employees in the classifications of Fleet Manager, Open Space
Coordinator, Building Services Superintendent, Construction Repair
Supervisor, Specialist, Building Projects Supervisor, Public Works
Maintenance Superintendent, Senior Parks Supervisor, Senior Public
Works Supervisor and Waste Water Collection Manager shall receive
$100 towards the purchase of safety shoes.
4. Retirement
a. The City pays the 7% employee contribution to the Public
Employee's Retirement System for all Middle Managers. For Safety
classification represented by CVMMA, the City pays the 9%
employee contribution.
b. The City pays the PERS 1959 Survivor Benefit Fourth Level
employee premium cost. ;;;;. ")! ,;;; ()
5. Termination of Sick Leave Balances
Upon either acceptance of an application by a Safety employee for
disability retirement, or upon the independent determination of PERS that
a non-safety employee is disabled, the employee shall not be entitled to
use any remaining sick leave, except that which can be applied to
applicable PERS service credit. An application for industrial disability
retirement, either employee or employer initiated, shall not affect the
employee's rights under Workers Compensation laws, such as any
otherwise existing right to Temporary Disability benefits for safety officers.
6. Deferred Compensation Plans
Employees in the Middle Management Group may participate in the City's
approved deferred compensation plans.
7. Flexible Benefit Plan
Effective July 1, 1998, each Middle Manager will receive $6,500 per year
to be used solely for approved employee benefits.
In the event of increases in health care plan premiums, the City will split
the cost of the increase 50/50 with the employees. The annual flex plan
allotment will be increased by one-half of the average cost increase for full
family non-indemnity health plan premiums. The City's share of the
increased cost will be added to the beginning flex plan balance of the
next available flex plan year.
8. Life Insurance
City pays for a group term life insurance policy in the amount of $47,000
per employee. An additional $3,000 group term life insurance policy is
included in the flexible benefits plan.
9. Long Term Disability Insurance
The City will pay the full cost of the long-term disability insurance premium
for middle management positions.
10. Professional Enrichment
A fund of $20,000 will be established to be used exclusively by Middle
Managers for conferences and training up to a maximum of $800 per
employee per fiscal year. One-half ($10,000) of the funds will be available
for reimbursement for eligible activities which occur between July 1, and
December 31. The remaining half ($10,000) will be reserved and
.;2~"d /
available for reimbursement of eligible activities which occur between
January 1 and June 30.
11. Sick Leave Reimbursement
Sick leave shall accrue and be reimbursed as designated in the Civil
Service Rules, Section 2.02.
12. Vacation
a. Middle Managers will earn ten (10) days vacation per year in the first
through fourth year of continuous employment, fifteen (15) days
vacation per year in the fifth through fifteenth year of continuous
service, and twenty (20) days per year after completion of fifteen years
of continuous service. An employee may not accumulate more than
three times the number of vacation days accrued annually.
b. Effective 7/1/99, Middle Managers may sell back 1 week of accrued
Vacation Leave.
13. Administrative Leave
Middle Managers will receive 56 hours of Administrative Leave each fiscal
year.
14. Holidays
Middle Managers will receive 32 hours each fiscal year for floating
holidays (Lincoln's and Washington's Birthdays, Admission Day, and
Veterans Day).
The City will be closed on the following hard holidays: Independence Day,
Labor Day, Thanksgiving, Day After Thanksgiving, Christmas, New Year's
Day, Martin Luther King Jr.'s Birthday, Memorial Day.
15. Mileage Reimbursement
Middle Managers shall be subject to a mileage reimbursement program
when required to use their private automobile for authorized City
business. Reimbursement rate will be tied to the IRS rate, in effect at the
time reimbursement is requested, as permitted by law.
16.
Bilingual Pay
~1/~0?d-
Those Middle Managers who, upon recommendation of their Department
Head, approval of the Director of Human Resources, and successful
completion of a bilingual performance evaluation will receive $45 per
month in addition to their regular pay on the condition that they
continuously utilize their bilingual skills in the performance of their duties.
17. Special Assignment Pay
Middle Managers may receive up to 5% additional compensation when
assigned by the City Manager to a special project.
Exceptions to the sections detailed above apply to Suppression Battalion Chiefs, as
follows:
1. Suppression Battalion Chiefs will receive holiday pay equivalent to two
week's salary in lieu of all floating and hard holidays. Non-Suppression
Battalion Chiefs will receive the same floating and hard holidays benefits
as other Middle Managers.
2. Suppression Battalion Chiefs will earn extra compensation equivalent to
straight time pay only when they fill in for an absent Battalion Chief as
Shift Commander or when they are assigned to a strike team or multiple -
alarm incident for command duty that is beyond their normal work
schedule. Non-Suppression Battalion Chiefs will earn the same extra
compensation when filling in for a Suppression Battalion Chief as Shift
Commander on holidays or weekends.
3. Sick Leave and Vacation Accruals for the Suppression Battalion Chiefs
will be in accordance with the current Memorandum of Understanding with
the International Association of Firefighters Local 2180, except that the
maximum vacation accrual will be three times the amount accrued
annually.
;;;</";)3
IV. CONFIDENTIAL GROUP
A. MEMBERSHIP
Benefits Technician
Confidential Administrative Office Specialist
Confidential Administrative Secretary
Confidential Bilingual Secretary
Confidential Secretary
Executive Assistant to the City Manager
Legal Assistant
Personnel Technician
Payroll Technician
Receptionist/Mayor and Council Assistant
Secretary to the Assistant City Manager
Secretary to the City Attorney
Secretary to the City Manager's Office
Secretary to the Mayor and Council
Secretary to the Planning Commission
Secretary to the Redevelopment Agency
'Unclassified, grant-funded positions
B. SALARY & WAGES
1. Salary Increases
a. Confidential employees will receive a 3% salary increase effective
the first pay period beginning on or after January 1, 1999.
b. Confidential employees will receive a 4% salary increase effective
the first pay period beginning on or after January 1, 2000.
c. Confidential employees will receive a 5% salary increase effective
the first pay period beginning on or after January 1, 2001.
. The following Unclassified, grant-funded positions receive the benefit package
detailed herein for Confidential group. No salary adjustments are provided for in this
resolution.
Border Environmental Business Cluster (BEBC) Administrative Assistant
California Border Alliance Group (CBAG) Analyst
California Border Alliance Group (CBAG) Secretary
~~...)~
C. BENEFITS
1. Retirement
a. The City pays the 7% employee's contribution to the Public
Employees Retirement System.
b. The City pays the PERS 1959 Survivors Benefits Fourth Level
employee premium cost.
2. Deferred Compensation Plans
Employees in the Confidential Group may participate in the City's
approved deferred compensation plans.
3. Flexible Benefit Plan
Effective July 1, 1998, each Confidential Employee will receive $6,000 per
year to be used solely for approved employee benefits.
4. Long Term Disability Insurance
The City will pay the full cost of the long term disability insurance premium
for the Confidential employees.
5. Professional Enrichment
A total of $2,250 will be set aside for conferences and training. An
individual may use no more than $250 during each half of the fiscal year.
6. Life Insurance
City pays for life insurance policy in the amount of $17,000 each. An
additional $3,000 group term life insurance policy is included in the flexible
benefits plan.
7. Sick Leave Reimbursement
Sick leave shall accrue and be reimbursed as designated in the Civil
Service Rules, Section 2.02.
8. Vacation
Confidential employees earn ten (10) days vacation per year in the first
through fourth year of continuous employment, fifteen (15) days vacation
per year in the fifth through fifteenth year of continuous service, and
twenty (20) days per year after completion of fifteen years of continuous
~~';2.S-
service. An employee may not accumulate more than three times the
number of vacation days accrued annually.
9. Holidays
Confidential employees will receive 32 hours each fiscal year for floating
holidays (Lincoln's and Washington Birthday's, Admissions Day, and
Veterans Day).
The City will be closed on the following paid hard holidays: Independence
Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas, New
Year's Day, Martin Luther King Jr.'s Birthday, Memorial Day.
10. Administrative Leave
Confidential employees will receive 32 hours of Administrative Leave each
fiscal year.
11. Mileage Reimbursement
Employees in this unit shall be subject to a mileage reimbursement
program when required to use their private automobile for authorized City
business. Reimbursement rate will be tied to the IRS rate, in effect at the
time reimbursement is requested, as permitted by law.
12. Bilingual Pay
Those employees who, upon recommendation of the Department Head,
approval of the Director of Human Resources Department, and successful
completion of a Bilingual Performance Evaluation, and who are required
to continuously use their bilingual skills in the performance of their duties,
will receive $40 per month in addition to their regular pay.
13. Special Assignment Pay
Confidential employees may receive up to 5% additional compensation
when assigned by the City Manager to a special project.
d~.d.~
V. Mayor and Council
3% Salary increase January 1, 1999
Flex Plan increase to $5,695 for Council; $8,500 for Mayor
VI. Unclassified Hourly
3% Salary increase in January 1, 1999
VII. Western Council of Engineers (WCE)
3% salary increase January 1, 1999
4% salary increase in January, 2000
5% salary increase in January, 2001
$750 increase in Professional Enrichment fund
Martin Luther King, Jr., Birthday as an additional hard holiday
Mileage reimbursement at IRS maximum
Special Assignment Pay up to 5%
VIII. Chula Vista Employees Association (CVEA)
3% salary increase January 1, 1999
4% salary increase in January, 2000
5% salary increase in January, 2001
Uniform Allowance increase from $50/yr to $75/yr
Martin Luther King, Jr., Birthday as an additional hard holiday
Mileage reimbursement at IRS maximum
Special Assignment Pay up to 5%
IX. International Association of Fire Fighters (IAFF)
3% salary increase January 1, 1999
4% salary increase in January, 2000
5% salary increase in January, 2001
Constant Minimum staffing of 22 Fire Suppression personnel per shift
Health coverage cost increase to be split between employee and City 50/50
(Any additional cost to be subject to mid-year appropriation following final
negotiations on revised insurance premiums.)
Sunday limited duty language deleted
Martin Luther King, Jr., Birthday as an additional hard holiday
Mileage reimbursement at IRS maximum
Special Assignment Pay up to 5%
Implementation of the optional PERS benefit "Employer Paid Member
Contributions Converted to Payrate During the Final Compensation Period" in
July, 2001.
X. Additional Adjustments
Establishing new positions
1. Special Projects Manager (Administration); salary $83,882
Temporary Staff Support $34,300
Freeze Principal Management Assistant
d-T-dl'
2. Part-time Hourly Aquarist (NIC)
Upgrade to .75 benefitted position; salary range $2,526.05 - $3,070.43
(monthly)
3. Reclassify one Senior Public Works Supervisor (Sewer division) to Waste
Water Collection Supervisor; salary range $5,078.72 - $6,172.73 (monthly)
4. Reclassify Administrative Analyst II (Administration) to Intergovernmental
Affairs Coordinator; salary range $3,619.70 - 4,399.77 (monthly)
5. New Position - Educational Services Manager (Library); salary range
$4,162.53 - $5,059.56 (monthly)
6. Upgrade .75 Administrative Office Assistant II (Library) to 1.00 Administrative
Office Specialist.
7. Salary adjustments for certain classifications. Senior and Executive
Managers are provided for in the attached appropriation resolution and are
within the City Manager's authority to effectuate.
~<I'd~
COUNCIL AGENDA STATEMENT
-
Item ..26
Meeting Date 09/22/98
SUBMITTED BY:
Report Regarding Industrial land Task Force and Staff Analysis of Eastlake Industrial
land Proposal
Community Development Director c::. ~
Planning and Building Director /i 'C
ITEM TITLE:
BACKGROUND:
City Manager~ ~
(4/5ths Vote: Yes_ No-XJ
REVIEWED BY:
-7
In 1996 the Economic Development Commission (EDCI expressed concerns to Council regarding the City's
decreasing industrial land supply. On October 9, 1997, staff presented a report regarding the lack of adequate
industrially zoned land in Chula Vista at a Joint Council/Planning Commission Workshop. The report addressed the
decreasing supply of "deliverable" industrial/ R&D acreage and the increasing industrial demand in Chula Vista
and Countywide. Council and the Planning Commission directed staff to establish a Task Force to review the
issues and to return to Council with Task Force recommendations. An Industrial land Task Force was formed,
chaired by the EDC Chair, and composed of the Planning Commission Chair, the Mayor, and 5 EDC Commissioners.
The Task Force developed a set of recommendations that were presented to Council on June 23, 1998 (see
Attachment 1). The recommendations were consistent with staff's earlier reports. Among them was the
recommendation to preserve the entire Eastlake Business Center (and High Tech/Biotech Zone) for light
industrial/R&D uses. Council approved the recommendations.
At the same June 23 meeting, Eastlake presented a proposal to Council that would allow Eastlake to develop
half of their remaining Business Center (40 of the remaining 80 acres net) as residential. Eastlake proposed
relocating the 40 acres to the "land swap" property northeast of Orange Avenue and SR 125 (currently planned
for multi.family). A map of these sites is provided as Attachment 2. Council directed staff to review Eastlake's
proposal and report back.
The City's EDC subsequently asked the Industrial land Task Force to reconvene to consider Eastlake's proposal
which was viewed as inconsistent with the Task Force's original recommendations. The Task Force met on
August 24 and prepared the attached September 9 letter to Council (Attachment 3) requesting Council to adhere
to their original recommendations as approved on June 23. This report is intended to provide Council with both
staff's and the Task Force's response to Eastlake's proposal.
J)5 -/
Page 2, Item 2.5
Meeting Date 09/22/90
RECOMMENDATION: That Council receive the Industrial land Task Force letter and reaffirm Council's
approval of the original Task Force recommendations, including Council's adoption of a policy to preserve the
industrial land use in the entire 200 acre Eastlake Business Center, including both Phases 1 & 2.
BOARDS/COMMISSIONS RECOMMENDATION: The EOC endorsed the Task Force's recommendations
as originally presented to Council and as expressed in the Task Force's letter of September 9, 1998.
DISCUSSION:
A. INOUSTRIAL lANO TASK FORCE RECOMMENOATIONS
As noted, the entire set of recommendations as approved by Council on June 23, 1998 is provided as Attachment
1. A summary of the recommendations that relate directly to Eastlake's proposal follows:
1) "Reaffirm existing business attraction, retention, and expansion strategies which currently target
biotech manufacturers...and other high tech companies"
21 "Reaffirm ongoing economic development marketing efforts to attract industrial/R&D developers and
users to the following areas currently zoned for industrial (including the) High Tech/Biotech Zone..."
3) "Adopt a policy discouraging the use of industrially zoned land for nonindustrial uses.."
4) "Reaffirm the City's intent to preserve the High Tech/Biotech Zone by maintaining the existing
industrial land use designation in the Eastlake Business Center Phases I and II"
B. EASTlAKE PROPOSAL
On June 23, Eastlake presented Council the following proposal:
Eastlake would map 40 acres net of Phase II of the Business Center for industrial development JE:
1) Eastlake were given the right to develop one half of its Phase II Business Center (the
easternmost 40 acres) as residential at any time - with the caveat that Eastlake would rezone
another 40 acre property to industrial. Eastlake suggested rezoning the 40 acres northeast of
Eastlake Parkway and Orange Avenue, known as the "land Swap" property to industrial (see map,
Attachment 4). This property is currently zoned multi-family.
AND
2) Eastlake were given the right to impose a Residential Overlay Zone on the Business Center's
easternmost industrial 40 acres, .II!: on the "Land Swap" property in the event that the land
Swap Property were rezoned to industrial to allow residential development within the Business Center.
~5-2
Page 3. Item..2.?
Meeting Date 09/22/98
The Residential Overlay Zone would be "triggered" by pre-designated criteria; once triggered, EastLake
would have the right to develop the entire 40 acres as residential.
C. TASK FORCE ANO STAFF ANALYSlsl CONCERNS
Staff has identified significant concerns regarding EastLake's proposal. Under the proposal, it is possible that the
Business Center would lose half of its remaining industrial acreage to residential, and that the industrial zoning
"relocated" to the other site, concurrently with a Residential Overlay Zone, would also ultimately be developed
as residential. In other words, it is possible that neither of the 40 acre sites would be available for industrial
develooment under the proposal. Additional concerns include the following:
1) The proposed "relocation" site for industrial usage is currently zoned multi-family and is located
between freeway commercial (likely to be "big box" type) and single family residential. Staff has
concerns regarding compatibility.
2) Potential delays to the construction of Orange Avenue, which hinges upon development of the
adjacent "Land Swap" Property, and which under the proposal could experience significant
development delays.
31 Potential negative impacts upon the development of low and moderate income housing which is
currently required by the City for the "Land Swap" property
4) Negative impacts upon the City's past investment in industriall R&D development strategies and
targeted industrial recruitment efforts, e.g. the loss of 40 acres from the City's only master-planned
Business Park; the creation of a small, isolated industrial area that decreases business development
synergies; and under the best scenario, major delays in the availability of industrially zoned land
(see below).
51 Significant delays in the availability of industrially zoned land for targeted High Tech users caused by:
a) the need for complex processing, including General Plan Amendments, and EIRS covering both the
Underlying Industrial Zoning and the "Overlay" Residential Zoning, i.e. environmental review of
bo1h industrial and residential land uses on the SlIIIlll parcels; and
b) the need to negotiate appropriate Development Agreements
The T ask Force shared these concerns and were particularly concerned about creating long delays in land
availability, diminishing the benefits of a master-planned park and creating an industrial "island" of only 40 acres.
FISCAL IMPACT: As previously noted, the basis for these recommendations is the expected positive, long-term
fiscal impact that targeted industrial development will have on the City's future economic base.
{cldl H:\HOME\COMMDEVlSTAFF.REP\Og.n98\indland,res [September 15, 199B 15:14pmlJ
~5-~
Page 4, Item ~
Meeting Date 09122/98
ATTACHMENTS:
1 - June 23 Industrial land Task Force Recommendations to Council
2 - Map
3 - September 9 Industrial land Task Force letter to Council
:Z~' ,;j
ATTACHMENT 1
RESOLUTION NO. 19018
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING THE INDUSTRIAL LAND TASK FORCE
RECOMMENDATIONS AND DIRECTING STAFF TO IMPLEMENT
WHEREAS, on October 9, 1997, staff presented a report regarding the lack of
adequate industrially zoned land in Chula Vista at a joint Planning Commission/City Council
workshop; and
WHEREAS, the report addressed the decreasing supply of "deliverable industrial
acreage and the increasing industrial demand both in the City of Chula Vista and county-wide;
and
WHEREAS, the Planning Commission and Council requested that the Economic
Development Commission (EDC) establish a Task Force to review the issues discussed at the
workshop and that staff and the EDC return to Council with specific recommendations; and
WHEREAS, an Industrial Land Task Force was formed, composed of the EDC Chair,
the Planning Commission Chair, the Mayor, and 5 EDC Commissioners; and
WHEREAS, the Task Force held four meetings and developed the following
recommendations:
Targeted Industrial Marketing Efforts:
1. Reaffirm existing business attraction, retention, and expansion strategies which
currently target biotechnology manufacturers, defense/aerospace firms, import/export
firms, and other high growth, high technology companies employing highly paid
workers
2. Reaffirm ongoing economic development marketing efforts to attract industrial/R&D
developers and users to the following areas currently zoned for industrial:
a. High Tech/Biotech Zone at the EastLake Business Center, Phase I and II;
b. Otay Valley Road; and
c. Otay Ranch, Village 3 & 18b.
Industrial Land Supply:
1. Adopt a policy discouraging the use of industrially zoned land for non-industrial uses
and requiring individual applications to convert industrial land, such as General Plan
amendments, rezones, or CUP's, to include:
a. An industrial development impact analysis; and
b. EDC review prior to Planning Commission consideration, as applicable.
2. Reaffirm the City's intent to preserve the High Tech/Biotech Zone by maintaining the
existing industrial land use designation in the EastLake Business Center Phases 1 and
2.
.:2 5~ 5
Resolution 19018
Page 2
3. Direct staff to evaluate the existing IR (Industrial Research) zone to ensure the
flexibility needed to accommodate new, technology- and information-based industries
and to recommend amendments to Council as appropriate.
4. Evaluate the feasibility of applying the IR zone (as amended) as an Overlay Zone to
allow for limited R&D/light Industrial uses within certain commercial areas within the
City including, but not limited to:
a. EastLake Village Center (including Kaiser site);
b. Otay Ranch Eastern Urban Center and Villages 9 and 10 (University site);
c. Bayfront (Midbayfront, Port and B.F. Goodrich sites);
d. Broadway;
e. Town Centre I Project Area; (3rd Avenue);
f. Southwest Project Area (Main St.);
and return to Council with specific recommendations regarding the use of such Overlay
Zones.
5. Direct staff to evaluate land uses citywide to identify potential areas for rezoning to
industrial including, but not limited to:
a. Otay Ranch Village 2 (only that portion within the 1,000 ft. landfill buffer) and
Village 2 west, and report recommendations to Council.
6. Direct staff to evaluate the potential for annexing land to the south or east to provide
for additional industrial land inventory and report recommendations to Council.
7. Direct staff to work proactively with developers when negotiating or renegotiating
Public Facility Financing Plans, and related phasing requirements at the SPA level, to
ensure that improvements serving industrial/R&D areas, including but not limited to
transportation-related infrastructure, are provided in the most timely fashion feasible.
Fees and Customer Service:
1. Direct the Economic Development Commission to consider approaches the City may
wish to take to address Fees and Customer Service and report recommendations to
Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista
does hereby adopt the Industrial Land Task Force Recommendations, and directs staff to
implement.
Presented by
Approved as to form by
~~
Chris Salomone
Community Development
:15-6
Resolution 19018
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 23rd day of June, 1998, by the following vote:
AYES:
Council members:
NAYES:
Council members:
ABSENT:
Councilmembers:
ABSTAIN:
Councilmembers:
ATTEST:
b
I
v
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
Moot, Padilla, Rindone, Salas and Horton
None
None
None
~h~
Shirley Hart ,Mayor
I, Beverly A. Authelet, City Clerk of Chula Vista, California, do hereby certify that the
foregoing Resolution No. 19018 was duly passed, approved, and adopted by the City Council
at a regular meeting of the Chula Vista City Council held on the 23rd day of June, 1998.
Executed this 23rd day of June, 1998.
o )
f Beverly A. Authelet,
:J5- ~ y
ATTACHMENT 2
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ATTACHMENT 2
EAST LAKE
BUSINESS CENTER
PHASE I AND II
BUSINESS PARK
PHASE I
[100 AC GROSSl
BUSINESS PARK
PHASE II
[100 AC GROSS]
EastLake
Village
Center
:25-1
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~....::
---
~-:::~=:-
ATTACHMENT 3
C1lY OF
CHULA VISfA
ECONOMIC DEVELOPMENT COMMISSION
September 9,1998
Mayor Horton and Council
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
Dear Mayor Horton and City Councilmembers:
On June 23, the City's Industrial Land Task Force presented Council with a set of recommendations related to the
lack of deliverable industrial and R&D land in Chula Vista. Council unanimously voted to approve our
recommendations (see attached). However, at the same meeting, the EastLake Development Company formally
presented for the first time a proposal that would allow EastLake to develop half of their remaining Business Center _
approximately 40 of the remaining 80 acres net - as residential. EastLake proposed "relocating" the 40 acres of
industrial zoned land to elsewhere within the EastLake community. Council directed staff to review EastLake's
proposal and return with an analysis.
The City's Economic Development Commission, which formed the Task Force, requested that the Task Force
reconvene to consider the EastLake proposal which it viewed to be in conflict with the Task Force recommendations
adopted by Council. The Task Force met on August 24 to consider this matter.
It might be helpful to summarize here the Task Force recommendations that related directly to the EastLake Business
Center:
1) "Reaffirm existing business attraction, retention, and expansion strategies which currently target biotech
manufacturers... and other high tech companies"
2) "Reaffirm ongoing economic development marketing efforts to attract industrial/R&D developers and users
to the following areas currently zoned for industrial (including the) High Tech/Bio Tech Zone..."
3) "Adopt a policy discouraging the use of industrially zoned land for nonindustrial uses.."
4) "Reaffirm the City's intent to preserve the High Tech/ Bio Tech Zone by maintaining the existing industrial
land use designation in the EastLake Business Center Phases I and II"
It is our understanding that Council wished staff to review EastLake's proposal to "relocate" the industrial property
elsewhere in the City. While the concept merited consideration, after Task Force review and discussion with staff,
the Task Force wishes to reiterate our recommendation that the Business Center not be "cut up" and reduced, in order
to avoid losing the benefits of scale and marketing synergies. Further, it is our understanding that staff has reviewed
EastLake's specific proposal to "relocate" the industrial zoning to the "swap property" on the northeast side of SR 125
and Orange, which is currently planned for residential. This site is located between future retail and future housing
(see map). Staff found that this proposal presents numerous potential problems, and the Task Force concurs. Among
these problems are the following:
1) The potential for neither 40 acre site to be developed for industrial
2) Potential delays to the construction of Orange/Olympic Blvd
3) Potential impacts upon the development of affordable housing which is currently required within the
residential "swap property"
4) Negative impacts upon the City's significant investment in economic development strategies and targeted
industry efforts
:25"-/()
276 FOURTH AVENUElCHULA VISTA, CALIFORNIA 91910/(619) 691-5047
5) Concerns regarding locating an isolated 40 acres of Industrial Ulel between the fetail enll f@,ill@AtieIIElAll
uses
5taFrs review also indicated that the proposal would entail maior delavs in the availability of industrially zoned land
for targeted hightech users due to:
1) the need for complex processing, including General Plan Amendments and EIR's covering both underlying
and (proposed) Overlay zoning, i.e. environmental reviews of both industrial and residential land uses on
the same parcels; and
2) the need to negotiate appropriate development agreements.
In addition, the Committee feels that if the 80 acre parcel does not remain intact, staff will not only not have the
product necessary to market the High Tech/Biotech Zone as previously designed by Council, but that such a move
would seriously impair staff's ability to promote the City as a whole in a proper manner. Without prominent,
desirable parcels such as this to proactively market, other properties within Chula Vista may not be able to take
advantage of opportunities for exposure either.
For all of the above reasons, the Task Force would like to strongly recommend that Council recommit to the
recommendations that it approved on June 23, and to make clear its commitment to preserving the Business
Center in its entirety, in order to support long-adopted Chula Vista Economic Development Strategies.
The Task Force appreciates your attention to this matter.
'l'~
!~Pton,
li~t~al Land Task Force Chair
cc: Economic Development Commission
David D. Rowlands Jr., City Manager
Robert Leiter, Director, Planning /Building and Housing
Chris Salomone, Director, Community Development
Cheryl Dye, Economic Development Manager
;)5- /1
CITY OF CHULA VISTA
SEP. -22. 9RITlEI IU:41
EASTLAKE
TEL:bI9 421 lR3U
P liD i
~26
9-N-79'
Mr. George Krempl
Deputy City Manager
276 Fourth Avenue
Chula Vista, CA 91914
Via Fax
....
...
...
TIE
E4STLAKE
COMPANY, lie
September 22, ] 998
RE: Industrial Task Force Report (Consent Calendar)
Dear George:
We learned last evening that the referenced report is scheduled before the City Council
this evening. We respectfully ask thaI this item be postponed for 30 days. We have met
with staff once and would like to. meet with staff a second time to address several
concerns raised by staff regarding the relocation of approximately 40 acres in Phase 2 of
r.astl.ake Business Center to an approximate 48 acre site in close proximity to the
Olympic Avenue (Orange) and SR 125 interchange. We were not invited to the August
24th meeting of the Industrial Land Task Force, when this item wa~ reconsidered.
The EastLake Company believes that there is significant merit to further consideration.
Specilically, Chula Vista would gain The EastLake Company's commitment to
immediately move forward on the entitlement and mapping of the initial 40 acres.
Additionally, the City would be f!:aining industrial acreage at the proposed alternate site.
We arc in process of preparing a cross sectional exhibit ohhe adjacent SDG&E easement
and residential to demonstrate the abundant separation bctween the industrial and
residential. We are also contident that we will be able to address the City's concern
regarding any low income housing displaccmcnt.
Thank you for your consideration.
Most Sincerely,
G;.~J
A .Ial es Moxham
Vi resident
9'fM.I Lon" A\lOn'J:::l. :iullcl 100
ChulO VI.'ito, Cclltomln Q191/,
IOI,)pl'lonG (6191 -'21-0127
Fa,:::;lrnlli;t (619) 421-133:
e::25 - /PL
COUNCIL AGENDA STATEMENT
Item";< ?
Meeting Date 9/22/98
ITEM TITLE: Public Hearing on the annexation of Parcel No. 639-160-32-00 to Open
Space District No. 18
Resolution /91 ~gAPproving annexation of Parcel No. 639-160-32 and
the right-of-way for East Naples Street on the southern boundary to Open
Space District No. 18 and assessment of said parcel at the annual amount
approved for Open Space District No. 18
SUBMITTED BY: Director of Public worklfl: ~
REVIEWED BY: City Manage~ PvI ~ (4/5ths Vote: Yes _ NoX)
On August 4,1998, the City Council approveJ{esol~on No. 19126 declaring the intent to annex
Parcel No. 639-160-32-00 and the right-of-way for East Naples Street (which includes a parkway)
to Open Space District No. 18 and setting a public hearing for 6:00 p.m. September 22, 1998. The
owner of this parcel would be responsible for paying the assessment for the open space district,
currently set at $222 per equivalent dwelling unit (EDU) per year.
RECOMMENDATION: That Council adopt the above resolution, thereby:
1. Open the hearing, take testimony, close the public hearing;
2. Direct staff to tally all protests;
3. Adopt the resolution annexing Parcel No. 639-160-32-00 to Open Space District No. 18 and
assessing this parcel for the annual amount approved for Open Space District No.18.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The final map for Parcel No. 639-160-32-00 (647 East Naples Street) was approved by staff on
August 24 and was subsequently recorded prior to the Tentative Parcel Map expiration date on
September 8, 1998. This map splits the existing parcel into four single family lots.
Annexation to Open Space District No. 18 was originally included as a tentative map condition in
the letter dated September 8, 1994 to property owners Ramiro Garcia Reyes and Patricia Reyes.
Their parcel is adjacent to the open space district, and it derives benefit from the maintenance of the
:26- /
Page 2, Item~
Meeting Date 9/22/98
landscaped areas within the District. The parkway along the north side of East Naples Street on
the southern border of Parcel No. 639-160-32-00 is recommended for annexation to the District,
since it is served by the same irrigation lines that serve Open Space District No. 18 and can most
efficiently be maintained by the contractor who maintained the district improvements.
The Fiscal Year 1997-98 assessment for Open Space District No. 18 is $222 per EDU. Since the
parcel will be divided into four single family lots, the Fiscal Year 1997-98 fee will be $888 for the
entire original parcel. Because the total cost of maintaining the parkway along the southern border
of Parcel No. 639-160-32-00 is $197, the annual fee of the existing property owners in Open Space
District No. 18 will not need to be increased as a result of this annexation. Therefore, only the
owners of the property proposed for annexation into the district are required to be balloted in
accordance with Proposition 218. On August 4,1998 Council approved Resolution No. 19126,
which initiated assessment balloting procedures applicable to the annexation of Parcel No. 639-160-
32-00 to Open Space District No. 18, and set the Public Hearing for September 22, 1998. Ballot
materials, induding information that the current assessment is $0 and the proposed assessment will
be $888.00, were sent to property owners Ramiro Garcia-Reyes and Patricia A. Garcia.
The sealed ballot was received by the City on August 27, 1998. The ballot was opened and tabulated
on August 31, 1998 by City Clerk and Engineering Division staff. The results indicated that the
levying of the assessment had been approved. The original ballot is available for review at the City
Engineer's office.
FISCAL IMP ACT:
Since the annual revenue associated with annexing Parcel No. 639-160-32 to Open Space District
18 ($880) is greater than the total annual cost associated with maintaining the strip of parkway south
of this parcel ($197), there are no negative impacts associated with the annexation.
Exhibits:
A. Plat map showing property to be annexed _ \ . _ _ /
B. Resolution No. 19126 with Council Agenda Statement and attachm;!!.J- 1JA- ~
H:\HOME\ENGINEER\AGENDA \647NAP2.EMC
.EMC:0725-30-0SD18A
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RESOLUTION NO. I~/~~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING ANNEXATION OF PARCEL NO.
639-160-32 AND THE RIGHT-OF-WAY FOR EAST
NAPLES STREET oN THE SoUTHERN BOUNDARY TO OPEN
SPACE DISTRICT NO. 18 AND ASSESSMENT OF SAID
PARCEL AT THE ANNUAL AMOUNT APPROVED FOR OPEN
SPACE DISTRICT NO. 18
The city Council of the city of Chula Vista does hereby
resolve as follows:
WHEREAS, the final map for Parcel No. 639-160-32-00 (647
East Naples Street) was approved by staff on August 24 and was
subsequently recorded prior to the Tentative Parcel Map expiration
date on September 8, 1998; and
WHEREAS, annexation of Parcel No. 639-160-32 to Open
Space District No. 18 was originally included as a tentative map
condition as to property owners Ramiro Garcia Reyes and Patricia
Reyes, whose parcel is adjacent to the open space district, and it
derives benefit from the maintenance of the landscaped areas within
the District; and
WHEREAS, the parkway along the north side of East Naples
Street on the southern border of Parcel No. 639-160-32-00 is
recommended for annexation to the District, since it is served by
the same irrigation lines that serve Open Space District No. 18 and
can most efficiently be maintained by the contractor who maintained
the district improvements; and
WHEREAS, the annual fee of the existing property owners
in Open Space District No. 18 will not need to be increased as a
result of this annexation; and
WHEREAS, on August 4, 1998 Council approved Resolution
No. 19126, which initiated assessment balloting procedure
applicable to the annexation of Parcel No. 639-160-32-00 to Open
Space District No. 18, and set the Public Hearing for September 22,
1998; and
current
$888.00,
Patricia
WHEREAS, ballot materials, including information that the
assessment is $0 and the proposed assessment will be
were sent to property owners Ramiro Garcia-Reyes and
A. Garcia; and
WHEREAS, the sealed ballot was received by the City on
August 27, 1998 and the results indicated that the levying of the
assessment had been approved.
41{
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NOW, THEREFORE, BE IT RESOLVED that the City Council does
hereby approve annexation of Parcel No. 639-160-32 and the right-
of-way for East Naples Street on the southern boundary to Open
Space District No. 18 and assessment of said parcel at the annual
amount approved for Open Space District No. 18.
Presented by
Approved as to form by
John P. Lippitt, Director
of Public Works
l?r;---Jj71. ,- .
John M. Kaheny
City Attorney
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EXHIBIT0
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I FILE NO. OSD-18A
COUNCIL AGENDA STATEMENT
Item: ~
Meeting Date: 9/22/98
ITEM TITLE:
Resolution /9/ t? Amending the FY 1998-99 Budget for Planning and
Building, Fire, and Human Resources Departments to add staff, related
equipment and other resources as set forth in Attachment 1.
SUBMITTED BY:
Deputy City Manager G;r" / 4/
Director of Planning and Building7~
City ManagftJ
(4/Sths Vote: Yes LNo_)
REVIEWED BY:
In June 1998, the City Council approved the budget for FY 1998-99, which included budget
appropriations for the Planning Department and Building and Housing Department. In July, the City
Manager merged these two departments, along with the Environmental Resource Manager position,
to form the Planning and Building Department. Following the merger of these functions into a single
department, the City Manager directed the Deputy City Manager and Director of Planning and
Building to reevaluate the staffing needs and other resource needs of the new department, in light
of increased planning and building activity, and the desire to implement new technologies and
process improvements in the combined department.
RECOMMENDATION: That the City Council approve resolution amending the 1998-99 budget
for the Planning and Building Department, Fire Department and Human Resources Department to
add staff, related equipment and other resources.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Following the reassignment of Deputy City Manager George Krempl to the role of overseeing the
City's development service departments, including the Planning and Building Department and
Engineering Division ofthe Public Works Department, Mr. Krempl held a series of meetings with
major developers to evaluate the effectiveness of these departments. While the developers who were
interviewed were generally positive about the quality of service being provided by these departments,
they were concerned about the overall level of staffing in light of increased building activity, and
indicated that there were a number of areas of potential improvement which could be addressed
through additional staffing and other resources. Based on this input, the Engineering Division
brought forward a report to Council requesting authorization of additional staffing, and the Planning
and Building Department has recently completed an analysis of staffing and other resource needs.
11-(
Page 2, Item: ~
Meeting Date: 9/22/98
This analysis has focused on four major areas:
I) changes to the organization and administrative staffing of the combined department to
improve efficiency;
2) additional staffing and other resources needed to address increased workloads within the
planning and building divisions which are expected to continue through at least the
remainder of the current fiscal year;
3) resources needed by other departments to support expanded planning and building operations
during the remainder ofFY 1998-99; and
4) resources needed to prepare a "business plan" for the combined department to address long-
term needs and opportunities, including process improvements; expanded use of automation;
improved space design and utilization; staff training and development; and improved internal
and external communication and customer service.
In addition to input from the major developers, we have also obtained input from all affected staff,
as well as other departments affected by these changes. The following summarizes the proposed
changes. The total additional funding being requested is $1,464,938.00 and is summarized by
category in Attachment 1, with personnel-related costs detailed in Attachment 2. These additional
costs are being fully offset by increased revenues, as detailed in this report.
ORGANIZATIONAL CHANGES
As previously reported to the City Council, the Planning and Building Department will consist of
two divisions, with the Environmental Resource Management and Park and Landscape Planning
functions being included in the Planning Division, and the Building Division including all the
functions of the former Building and Housing Department. The two assistant director positions will
oversee all the major functions oftheir respective divisions.
We are also proposing a Principal Management Assistant, reporting to the Director of Planning and
Building, who will be responsible for coordinating the departmental budget and revenue tracking;
contract administration; grant writing and administration; implementation of new automated permit
tracking and processing system applications; departmental staff training and development;
department-wide process improvements and streamlining efforts; and various other special projects.
The cost of this position (estimated at $55,587 for the remainder ofFY 1998-99) will be fully offset
by the elimination of the Director of Building and Housing position from the FY 1998-99 budget
(impact -$48,978).
~1';)'
Page 3, Item: ~
Meeting Date: 9/22,98
In addition, the Environmental Resource Manager will be assigned to the Advance Planning Section
of the Planning Division, and will report to the Principal Planner in Advance Planning. The
proposed budget amendments include the transfer of this position, as well as related personnel and
non-personnel appropriations into the Planning Division budget (estimated at $60,650 for the
remainder of FY 1998-99).
The revised organizational structure for the Planning and Building Department is shown in
Attachments 3 and 4.
ADDITIONAL RESOURCES FOR PLANNING AND BUILDING DEPARTMENT
Workload Measures
The Planning and Building Department has been experiencing a dramatic increase in workload,
primarily as a result of the improving economy. For many years the Planning Department has
prepared a detailed projection of anticipated residential development projected for a 12 to 18 month
period. The reports have been based on information gathered from the various developers active in
the Chula Vista area, and review of historical activity. The projections they have provided have
historically been very optimistic. When their estimates have been compared with actual residential
units developed over the same period, actual permits have typically represented between 40% and
60% of developer's original estimates. Recently, however, the number of residential units
constructed has been much closer to the original developer projections and in several cases has
exceeded 100% ofthe original projection. Based on a review of recent building permit activity, and
newly updated information from major developers, the Department is now projecting an increase in
annual residential building permit activity for FY 1998-99 from 1,000 to 1,750 dwelling units, or a
75% increase. Such an increase in residential development has historically meant a significant
increase will also occur in commercial construction activity. The projected construction valuation
for FY 1998-99 is $340 Million, a 52% increase over FY 1997-98.
This increase in construction activity has had a dramatic impact on the workload of both the Building
Division and the Planning Division. Due to this increased volume, existing staff has been unable
to respond to service requests in the same timely manner as in the recent past. Turnaround times for
completion of initial plan reviews have slipped from the Department's original target dates of two
to three weeks to eight to ten weeks. Inspection staff is already experiencing a level of workload that
cannot always be accomplished on the day requested. Homeowners and developers have reported
that these types of delays have had a significant impact on their operations. In an effort to recapture
the high standards of quality inspection service and plan review turnaround times that the community
has come to expect, the Department is recommending the addition of 14 new positions, as well as
4 reclassified positions.
~?3
Page 4, Item: ~ 1
Meeting Date: 9/2ii98
Building Division StaffIncreases
Weare proposing to add eight (8) new positions and reclassify two (2) existing positions in the
Building Division. The cost for these additional staff positions and related equipment ($454,016)
is fully offset by a previously unanticipated increase in building permit related revenues.
The Permits Section currently staffs the public counter and is charged with the responsibility for
plan review and overall coordination and processing of building permit applications. This proposal
will split the Section into two separate working groups. The Department proposes to add a new
position (Permits Coordinator) specifically to supervise the public counter operation. In addition,
the public counter positions are being reclassified from Administrative Office Specialists to
Development Services Technicians.
The Plan Review Section, under the supervision of an existing Chief Plans Examiner, ensures the
timely review of construction drawings. Historically the number of residential building applications
has been a good indicator of the overall plan check workload. The average number of residential
plan reviews performed by each plans examiner last year was 494. This assumes the work performed
by our outside plan review consultant is equivalent to one full-time plans examiner. Year to date
residential building permit applications indicate a significant increase over previous years and will
project to approximately 2,490 plan reviews. Using the same workload indicator of 494 plans
reviews per year per plans examiner, this indicates a need for a total of five (5) plans examiners. We
are proposing to add one new plans examiner, bringing our total to four (4) plans examiners, and
continuing to utilize our existing contract plan review consultant to handle workload fluctuations and
complex structural analysis. We are also requesting an additional appropriation for overtime of
$6,000 to address peak workload demands.
This proposal will add a Plans Examiner position and an Intern position, bringing the Section
staffing to a supervisor, three (3) plans examiners and an intern. These additional positions will
reduce the turnaround time for plan reviews and provide more rapid response to interpretation
requests received at the public counter.
The Inspection Section is being augmented by an additional supervisor position (Senior Building
Inspector), two (2) Building Inspector III positions, a Building Inspector II position and a clerical
support position (Administrative Office Assistant III). The additional staff will help ensure the daily
inspection workload is completed by reducing the average number of inspections performed per
inspector. A typical inspection workload for inspectors employed by other jurisdictions is 15 to 20
inspections per day. The Building Division has established a target of be tween 20 and 25 inspections
per day per inspector. Current workload has required inspectors to complete an average of 35 to 40
inspections per day. Such a high workload is being completed only because the supervisor is
:J. 7, <I
Page 5, Item: :; l'
Meeting Date: m2I98
frequently called upon to perform field inspections and because of the high level of experience of
the existing inspection staff. With the addition of new staff with limited experience, the role ofthe
supervisor in providing training and quality control monitoring will become much more critical.
Adding an additional inspection supervisor will reduce the span of control of the existing supervisor
to a manageable level and will also help address the anticipated need for additional training for new
staff. The addition of an Administrative Office Assistant III is intended to "free-up" inspector time
currently spent performing clerical functions and to respond to anticipated clerical needs associated
with relocating inspection staff to a new site closer to the actual construction work.
Plannins;: Division Staffins;: Increases
In response to workload increases and new projects, the Planning Division is proposing to add 6 new
positions and one reclassified position, at a total cost of $306,878 for the remainder ofFY 1998-99.
In the Development Planning Unit of the Planning Division, the upturn in building permit activity
has resulted in a significant increase in plan check activity, as well as field inspection and customer
service activity. In response to this increased workload, and recent delays in turn-around times for
plan checks as discussed above, we are proposing to add two positions (an Assistant Planner and
Planning Technician II). The costs of these positions will be offset by increased plan check
revenues.
In the Community Planning Unit, which handles planning in the various master planned
communities in Eastern Chula Vista, we are proposing to add a Senior Planner position to handle
increased workload related to plan processing for the Eastlake, Sunbow, and Rolling Hills Ranch
projects. The cost of this position will be covered by processing agreements and/or deposit accounts
with the developers of these projects. We are also proposing to convert an existing "temporary
expert professional" Project Planner position assigned to the Otay Ranch project to a full-time
permanent Assistant Planner position. This change will provide for greater stability in this position,
and the estimated cost will be fully covered by processing agreements.
In the Environmental Planning Unit, we are proposing to add a second Environmental Project
Manager position to handle the ongoing environmental planning workload of the Planning and
Engineering Divisions, primarily related to processing of environmental impact reports, mitigation
monitoring programs, and environmental assessments and permitting for City capital improvement
projects. The cost ofthis position will be fully offset by fees and charges.
In the Advance Planning Section, we are proposing one additional Associate Planner position,
primarily to handle processing of plans for the proposed Bonita Meadows residential project, located
west of San Miguel Ranch. The costs of this position will be offset by revenues generated by a
processing agreement with the developer of the Bonita Meadows project. In addition, we are
proposing the addition of a Landscape Inspector position in the Park and Landscape Planning Unit,
~7.5
Page 6, Item: ~
Meeting Date: 9/22/98
to handle the workload related to an increased number of final maps and improvement plans. The
Park and Landscape Planning Unit currently has 21 park and landscape plans backlogged for review,
and is operating at least one month behind desirable processing times. The cost ofthis position will
be offset by direct charges to development projects and capital improvement projects.
Review of Other Classifications and Salary Levels
In addition to the proposed changes addressed in this report, there is a need to review the
classifications of several other positions in the department, in light of changing responsibilities and
comparability with other departments and other cities.
For example, the construction boom currently being felt by Chula Vista is also occurring throughout
the country. This situation has created a critical shortage of qualified plans examiners and inspectors
on a nation-wide level. A recent review of salaries for these types of positions suggests that it is
unrealistic for Chula Vista to be able to attract highly qualified and experienced plans examiners and
inspectors based on our current salaries. Therefore, the Human Resources Department has
committed to perform a formal salary survey of these positions as soon as possible, and we will
return with any recommended changes once it is completed.
In addition, the realignment of responsibilities for various other positions in the department may
have also created equity issues which will need to be addressed through classification studies and
salary surveys. These positions include various administrative support positions throughout the
department, as well as supervisory positions in the Planning Division. The Human Resources
Department will also be placing a high priority on review of these classifications.
Other Resources
Expansion of Automated Permit Processing System and Computer Capabilities
Since December of 1992 the development services departments have been utilizing the City's local
area network (LAN) to share the Sierra Computer System's automated permit tracking system
software (PERMITS). Overall this DOS based program has worked very well in the past to
facilitate communication between the various departments having responsibility for plan review, fee
assessment and inspection reporting for building permits. However, the current version of the
PERMITS software being used by the City can no longer meet our projected needs. While the
Building and Housing Department previously purchased an updated version (Windows based) that
we feel will better meet the long term needs of all the development service departments, the
software has not been activated due to our lack of available technical support staffto facilitate the
implementation. The department is now proposing to hire technical experts from Sierra Computer
Systems on a consultant basis to facilitate the expanded use ofthis new software and to provide staff
with advanced Sierra Software training ($68,000).
(J. 7-~
Page 7, Item: 2 '7
Meeting Date: 9i2iJ98
Several other enhancements to the Sierra Permits System are also being proposed as part of this
request. Purchase of additional add-on modules ($70,000) will position the City to be able to respond
to permit requests via the Internet, allow better interface with the City's existing GIS system and
allow use of hand held computers to collect field inspection results. In addition, it will allow the
Planning Division and other departments to utilize this system to process and track their own
permits, licenses, and other activities, which is not currently being performed via the automated
system.
While the proposed new software has significantly greater capabilities, it also requires larger and
faster personal computers. This proposal includes upgrading of existing computers to meet these
new requirements for all existing positions, as well as purchase of new computers for all new
positions. This request also includes upgrading existing computer station furniture where
appropriate to meet ergonomic needs. The cost of these enhancements is $81,190. The purchase of
15 hand held computers and required interface software for all field inspectors is also included at
a cost of $77,500 ($20,668 for new staff and $56,832 for existing staff). The use of hand held
computers by field inspectors will streamline both the processing of inspection requests and the
timely updating of inspection results. It will virtually eliminate the current practice of generating
individual paper inspection requests. Additionally, the inspectors will have immediate access to
considerably more relevant information about all the projects within their inspection area. These
computers will also facilitate the collection of much more detailed information about the workload
of individual inspectors which will help alert management of the need to make staffing adjustments.
Cellular Phones
The Building Division recently purchased cellular phones with radio and paging capabilities as an
alternative to installing radios in new vehicles. These units have significantly enhanced the
Divisions ability to communicate with field staff throughout the day. The telephones have also
provided our Code Enforcement Officers a much needed communication link with the Police
Department. The cost to purchase and maintain these units for existing staff for the remainder of
the fiscal year is $8,500.
Office Space Needs
The additional field and office staff being requested cannot be accommodated within the existing
available space in the City Hall Complex. The Department is working closely with a management
team assigned to develop a comprehensive City-Wide plan for office space expansion. This program
has both a short-term and long-term (3-5 year) component. To respond to the immediate needs of
the Department of Planning and Building, staff has been pursuing potential relocation to a site
adjacent to the areas undergoing development. This desire to have a "satellite office" in the eastern
area has been identified by both homeowners and developers for many years.
;)7./
Page 8, Item:--2.$
Meeting Date: 9/22/98
This item includes a request of $102,000 to fund additional office space to relocate up to 18
employees to a site outside of existing City Hall facilities. The cost estimate includes creating a
space allocation plan ($5,000), remodeling and relocation ($64,000), and the cost of leasing and
maintaining the space for the remainder of the fiscal year ($33,000). The cost estimate was based
on standard industry estimates for 2,550 sq. ft. of new office space. In addition, a photocopier will
be needed at the new site as well as in the current Building Division work area. The cost of these
two photocopiers is $19,500. Cost for furniture for the new facility and to accomplish needed
replacements of existing furniture is approximately $12,500.
Code Enforcement Program Enhancements
As additional residential and commercial structures are developed within the City there arises a need
to ensure that existing structures are maintained in a safe and secure manner. This provides personal
safety to our residents and visitors and helps preserve property values. This proposal includes a
request to appropriate $50,000 to facilitate abatement of dangerous buildings. It will be used by the
City to hire contractors to secure or demolish abandoned buildings and/or remove excessive trash
and debris from abandoned or vacant lots. This money is eventually returned to the City, with
interest, by using code enforcement action to levy a tax lien on the property to recover the cost of
both the clean-up and city staff time for contract administration.
We are also requesting $5,000 to implement a pilot program to use contract mediators to assist in
resolving code enforcement related disputes. This program is strongly endorsed by the City
Attorney's Office as a method of reducing the frequency and duration of City Attorney staff time
spent in Municipal Court attempting to resolve minor code enforcement violations. The program
would be coordinated with the assistance of the Deputy City Attorney assigned to handle code
enforcement complaints. This type of program has been very successful in other jurisdictions and
is being considered for adoption by many cities throughout the country.
Additional Training Needs
The addition of a significant number of new employees, implementation of a system-wide upgrade
of the Department's permit tracking software and the mandatory adoption of an entirely new set of
model codes will represent a substantial training challenge for the remainder of the fiscal year. The
Department is requesting appropriation of an additional $15,500 for Department-wide training.
Consultant Services for Completion of Park Master Plan and Greenbelt Master Plan
Finally, we are proposing funding to allow the Department to hire a consultant to complete the
preparation and adoption of the Citywide Park Master Plan and Greenbelt Master Plan. In-house
staff from Planning and the former Parks and Recreation Department have prepared major portions
:) 7. cf
Page 9, Item: ti
Meeting Date: 9/22/98
of these plans, but have not been able to complete them due to conflicting priorities and overall
workload. We are proposing the retention ofa park planning consultant to assist in the completion
of these plans in order that they can be adopted in a timely manner for use in the review of several
proposed parks and greenbelt segments currently under review by the City. The cost of these
services, estimated at $50,000, will be offset by processing fees being charged to the developers of
the major master planned communities.
RESOURCES NEEDED BY OTHER DEPARTMENTS
Fire D~artment
In order to support the increased levels of building activity projected through FY 1998-99 and
beyond, the Fire Department is requesting the addition of a fire inspector position. The Fire
Department has seen a steady increase in the workload over the past few years. Since 1996 the
amount oftime required annually to conduct fire inspections and plan checks has increased by more
than three hundred (300) hours. Due to increasing demands of non-inspection activities (i.e., fire
investigations, public education, project oversight meetings and business license activities), the
department has been required to abandon its traditional annual fire inspections of all businesses in
the City. Since 1996, fire inspections have been prioritized to focus on annual inspections of only
State-mandated businesses or high hazard businesses. Since 1996 fire loss statistics for the City
have increased from 2.0 million dollars to an estimated 3.2 million dollars in 1998.
The Building Division is estimating that the workload for all development services related
departments will increase in the upcoming year by approximately 20% for inspection services and
27% for the plan check services. While in other divisions (i.e. Planning, Building and Engineering)
the functions of performing plans reviews and conducting field inspections are conducted by
individuals in different job classifications, the Fire Prevention inspectors are charged with both
responsibilities and therefore feel a cumulative effect of increases in these types of permit related
activities. Such an increase is estimated to raise the required annual hourly workload in the Fire
Prevention Bureau by approximately eighteen hundred (1800) hours over the current year workload
(and 2100 hours over the 1996 annual Fire Prevention workload). The annual total number of work
hours for one fire inspector position is approximately 1920 hours.
Fire Department review is usually the final step in the plan approval process. Currently, Fire
Department plan review takes approximately three to four business days for a standard, large
commercial sprinkled building. This plan review time frame is shorter than other fire departments
surveyed (Carlsbad estimates an average of eight days for plan reviews) and up until now, Chula
Vista Fire Department has been consistent in accommodating important deadlines for plan review
and inspection whenever necessary. With the anticipated increase in building construction in Chula
Vista and without additional staff support, the Fire Department plan review time requirements would
double (i.e., seven to ten days). Although this time frame is within the limits of many large city fire
departments, it would not be consistent with our past practice and would potentially create a
;)1~'7
Page 10, Item: :2?
Meeting Date: 9i2li98
"bottleneck" in the overall development review process. The addition of the proposed civilian fire
inspector would help avoid such a "bottleneck" and allow the Fire Department to maintain its past
record of short plan review time.
The total cost of this position for the remainder ofFY 1998-99 is $65,000. The Fire Department is
also requesting an upgrade of computer equipment needed to support its new construction inspection
program, at a cost of$13,OOO. These costs will be offset by a previously unanticipated increase in
building permit related fees.
Human Resources Deoartment
In addition, in order to process the increased number of staff recruitments which are proj ected as a
result of expansion of the development service departments, as well as updating classifications and
salary ranges for these positions in a timely manner, the Human Resources Department is requesting
an additional full-time temporary personnel analyst and secretary position for approximately 5
months. The cost to hire staff to facilitate these recruitments and classification studies is $55,000
and will be recovered through permit related fees.
"BUSINESS PLAN" DEVELOPMENT
The organizational changes and expanded resources described above will serve the immediate needs
of the combined Planning and Building Department, and will be offset by increases in revenues
resulting from increased building activity during the remainder ofFY 1998-99. At the same time,
we would like to pursue the development ofa long-range "business plan" to guide the future of the
new department into the 21st century. This plan would clearly define the mission of the department
in relation to the overall City organization; evaluate strengths and weaknesses, opportunities and
constraints to the current organization; and, set forth a strategic plan for the department. The strategic
plan would include:
a work program and funding strategy for completing major updates to the General Plan,
zoning ordinance, and other development regulations;
specific strategies for implementing process improvements;
a plan for improved space utilization and design, directed toward "one-stop" permitting
wherever possible;
expanded use of new technologies to enhance customer service and communication with the
public;
staff training and development, and improved internal and external communication.
:J ?/LJ
Page 11, Item: ti
Meeting Date: 9/22/98
This business plan would form the basis for future annual operating budgets and capital
improvement program proposals, starting in FY 1999-2000. In order to complete the plan in a timely
manner (approximately six months), it will be necessary to utilize existing staff resources as well
as bringing in additional resources, including professional support in the areas of organizational
development and training; space planning; office automation and systems development; and other
specialized areas. The estimated cost of these resources is $75,000, which will be offset by projected
increases in revenues for the department during FY 1998-99.
FISCAL IMPACT:
All costs for additional staff, equipment, computer based streamlining programs and office space
modifications/relocations will be covered by unanticipated building permit related fees ($1,184,128)
and development processing agreements and other fees and charges ($280,807).
Attachments:
1) Planning and Building Department / FY 1998-99 Expenditure Amendments
2) Proposed Staffing Changes
3) Proposed Planning Division Organization Chart
4) Proposed Building Division Organization Chart
5) Permit Activity Graphs
(A:\AGENDAB2.WPD)
~ 7- / /
ATTACHMENT 1
DEPARTMENT OF PLANNING & BUILDING /
FY 1998.99 ADDITIONAL EXPENDITURES
( 9-Month Projection)
ADDITIONAL EXPENDITUR::S
MAJOR CATEGORIES ADDITIONAL EXPENDITURES
SALARIES & BENEFITS $531 678.00
OPERATIONS ENHANCEMENTS
Vehicles $96 000.00
Furniture $30 100.00
Coolers $19 500.00
Teleohones $11 500.00
Office Suoolies $7 000.00
COMPUTERS
New - New Ernolovees $35 970.00
Uparades - Existina Emolovees $81 190.00
Handhelds $77 500.00
Trainina $1 500.00
OVERTIME $6 000.00
SIERRA ENHANCEMENTS
ConferencelTrainina $4 000.00
Technical Consultant Services $64 000.00
Additional Modules $70 000.00
SPACE PLANNING
Remodel I Leased Soace $97 000.00
Consultant Services . $5 000.00
CODE ENFORCEMENT ENHANCEMENTS
Danaerous Buildina Abatement $50 000.00
Mediation $5 000.00
CONSULTANT SERVICES
Business Plan $75 000.00
Park Plannina $50 000.00
Technical Trainina - Non Comnuter $14000.00
TOTAL PLANNING & BUILDING EXPENDITURE $1 331 938.00
ACOIlIOnall-Ire ueoanmemExoenditure $78.000.00
Additional Human Resources Deoartment Exoenditure $55.000.00
EXPENDITURE INCREASE $1,464,938.00
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Position Title Position Salaries & Equipment Total Net Remarks
Count Benefits $ Change
Director of Building & Housing -1 -$104,565.00 $0.00 -$104,565.00 Delete position
Principal Management Assistant +1 +$51,587.00 +$4,000.00 +$55,587.00 New position
PLNG & BLDG ADMIN SUBTOTAL -$48,978.00
AOA III +1 +$27,304.00 +$3,750.00 +$31,054.00 New position
Plans Examiner +1 +$46,089.00 +$3,975.00 +$50,064.00 New position
Building Inspector II +1 +$43,482.00 +$26,504.00 +$69,986.00 Employee currently underlilling Plans Examiner position
Permits Processing Coordinator +1 +$41,716.00 +$3,875.00 +45,591.00 New position
Administrative Office Specialist - 2 -$40,323.00 $0.00 -$40,323.00 Delete positions
Developmental Services Technician +2 +$63,002.00 +$2,420.00 +$65,442.00 Reclassified from Admin. Office Spec. positions
Senior Building Inspector +1 +$42,035.00 +$28,904.00 +$70,939.00 New position
Building Inspector III +2 +$84,212.00 +$57,808.00 +$142,020.00 New positions
Intern II +1 +$15,413.00 +$3,850.00 +$19,263.00 New position - hourly w/o benefits
BUILDING DIVISION SUBTOTAL +$454,016.00
Environmental Project Manager +1 +$51,299.00 +$4,000.00 +$55,299.00 New position
Senior Planner +1 +$60,052.00 +$1,850.00 +$61,902.00 New position
Associate Planner +1 +$41,433.00 +$3,900.00 +$45,333.00 New position
Temp. Expert Prof. (Project Planner) -1 -$35,914.00 $0.00 -$35,914.00 Being replaced with Assistant Planner Position
Assistant Planner +2 +$74,540.00 +$7,800.00 +$82,340.00 New positions
Planning Technician II +1 +$31,501.00 +$3,900.00 +$35,401.00 New position
Landscape Inspector +1 +$38,815.00 +$23,702.00 +$62,517.00 New position
PLANNING DIVISION SUBTOTAL +$306,878.00
NET COST OF ADDED POSITIONS +14 +$531,678.00 +$180,238.00 +$711,916.00
DEPARTMENT OF PLANNING & BUILDING
STAFFING ALLOCATION / PROPOSED CHANGES
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DEPARTMENTAL
ADMINISTRATIVE SUPPORT
Director of Planning & Building Principal ManagementAss/stant *
Secretary to the Planning Commission
PLANNING
ADMINISTRATIVE SUPPORT
Advance Planning Assistant Director of Planning Senior Administrative Office Specialist
Principal Planner Administrative Office Assistant III
Administrative Office Assistant III
Administrative Office Assistant III
LONG - RANGE PLANNING LANDSCAPE DESIGN SERVICES
Senior Planner
Environmental Resource Manager Landscape Architect
Associate Planner Assistant Landscape Architect (TEP)
Associate Planner Landscape Planner
Associate Planner Landscape Planner (Hourly) (.5)
Project Planner (TEP) Landscape Planner (TEP)(.5)
Planning Technician III Landscape Inspector
Planning Technician II
CURRENT PLANNING
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DEVELOPMENT PLANNING ENVIRONMENTAL COMMUNITY PLANNING
Senior Planner Environmental Review Coordinator Principal Planner
Landscape Planner Environmental Project Manager SenIor Planner
Associate Planner Environmental Project Manager Associate Planner
Associate Planner Assistant Planner Project Planner {TEP}
Assistant Planner Associate Planner
Assistant Planner Assistant Planner *
Assistant Planner
Planning 'R!chnlclan II
Planning Technician III
Planning Technician III Bold. New Positions
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BUILDING DIVISION
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BUILDING
ADMINISTRATIVE SUPPORT
Administrative Secretary
Assistant Director I Building Official Administrative Office Assistant II
Administrative Office Assistant III
Admlnlstratlve Office AssIstant III
BUILDING INSPECTIONS PERMITS PLAN REVIEW CODE ENFORCEMENT
Senior Building Inspector PermIts Coordinator Chief Plans Examiner Code Enforcement Manager
Senior Building Inspector Development Services Technician * Plans Examiner Code Enforcement Officer It
Building Inspector II Development Services Technician * Plans Examiner Code Enforcement Officer II
Building Inspector II Plans ExamIner Code Enforcement Officer II
Building Inspector II Infernll
Building Inspector 11
Building Inspector II
Building Inspector III
Building Inspector III
Building Inspector II Bold - New Positions
* - Reclassification
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em OF
CHULA VISTA
ATTACHMENT 5
DEPARTMENT OF PLANNING AND BUILDING
BUILDING PERMIT ACTIVITY
CONSTRUCTION VALUATION
$350,000,000
$300,000,000
$250,000,000
$200,000,000
$150,000,000
$100,000,000
$50,000,000
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FISCAL YEARS
BUILDING PERMITS
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FISCAL YEARS
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RESOLUTION NO. 19189
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE 1998-99 BUDGET FOR
PLANNING AND BUILDING, FIRE, AND HUMAN
RESOURCES DEPARTMENTS TO ADD STAFF, RELATED
EQUIPMENT AND OTHER RESOURCES AS SET FORTH IN
ATTACHMENT 1
WHEREAS, in June, 1998, the City Council approved the
budget for FY 1998-99, which included budget appropriations for the
Planning Department and Building and Housing Department; and
WHEREAS, in July, the City Manager merged these two
departments, along with the Environmental Resource Manager
position, to form the Planning and Building Department; and
WHEREAS, following the merger of these functions into a
single department, the city Manager directed the Deputy city
Manager and Director of Planning and Building to reevaluate the
staffing needs and other resource needs of the new department, in
light of increased planning and building activity, and the desire
to implement new technologies and process improvements in the
combined department.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula Vista does hereby amend the 1998-99 budget for
Planning and Building, Fire and Human Resources Departments to add
staff, related equipment and other resources as set forth in
Attachment 1.
Presented by
Approved as to for~
Jo~e::CHY ~Q
Robert A. Leiter, Director of
Planning and Building
H:\home\lorraine\rs\budget.p&b
<:9.7-/7
COUNCIL AGENDA STATEMENT
Item --d..%
Meeting Date 9/22/98
ITEM TITLE:
Report on Comparison of Diesel and Compressed Natural Gas (CNG)
Engines for Chula Vista Transit (CVT) Fleet
REVIEWED BY:
City Manag~ ~
(4/Sths Vote: Yes No X )
SUBMITTED BY: Director of Public Works
The FY1997-98 Transit Division Budget Request included 11 diesel engine buses to replace the
oldest buses in the CVT fleet purchased in 1984. At the May 27,1997 Budget review, Council
directed staffto evaluate the feasibility of purchasing the buses with CNG engines instead of diesel.
The staff analysis of this issue has taken longer than anticipated due to the numerous considerations
and complex issues involved in this comparison, which include: emissions benefits of CNG
compared with diesel; infrastructure changes necessary to change from a diesel to a CNG fleet;
and cost of a CNG fleet and support facilities. Consequently, there is now a need to replace 15
rather than 11 buses as requested in 1997.
At the suggestion of MTDB, all the fixed route bus operators in the region have developed
cooperatively a uniform bus specification in order to lower the unit cost of future bus
purchases. (The bus specifications for each operator are the same except for certain items such as
exterior and interior colors and seating, and fuel system - CNG or diesel). San Diego Transit
(SDT), on behalf of the operators, issued an Request for Bids for 72 CNG buses, 126 diesel buses,
and an option to purchase additional buses, either diesel or CNG. Bids were received on August
20, 1998; New Flyer was the low bidder for both diesel and CNG buses. The approximate total
cost for a CNG bus is $325,000 and $271,000 for a diesel bus, or $54,000 differential per bus.
Estimated delivery time for CNG buses is 2.5 years from January 1999 (delivery in summer
2001); and estimated delivery time for diesel buses is 1.6 years from January 1999 (delivery in fall
2000).
This report first will summarize the fmdings and conclusions pertaining to a CNG or diesel bus
fleet, and then will discuss these issues in more detail.
RECOMMENDATION: That Council:
1. Accept the report;
2. Authorize staff to purchase 15 CNG buses as part of the regional procurement;
3. Direct staff to begin the planning process to implement the infrastructure changes at a new
Public Works Yard to support a CNG bus fleet, including a fueling facility and
modifications to the garage to permit indoor maintenance of a CNG fleet; and
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Page 2, Item ~
Meeting Date 9/22/98
4. Direct staff to pursue funding sources in addition to City of Chula Vista Transportation
Development Act (TDA) funds to reduce the increased cost of a CNG fleet.
RECOMMENDATION OPTION: The Transit Coordinator concurs with the recommendation to
purchase CNG buses and begin the transition to a CNG bus fleet in the context of the following
considerations which affect future City of Chula Vista policies and programs beyond CVT: the goal
of the City to take a leadership role in emissions reduction; and an opportunity for the City to
establish an alternative fuel source for non-transit fleet vehicles, which would conform with the
CQ2 Reduction Ban, and would also initiate compliance with the proposed U. S. Department of
Energy Policy Act's alternative fueled vehicle acquisition requirements for local government fleets.
The diesel engine meets current State and Federal emissions regulations, and the cost of a diesel
bus fleet (bus and infrastructure costs) is less than a CNG fleet. Therefore, from a transit
perspective exclusively, a Council decision to purchase diesel engine buses for the CVT fleet is an
acceptable option, and the Transit Coordinator would support that decision also.
BOARDS/COMMISSIONS RECOMMENDATION: In April 1997 the C02 Reduction Task
Force adopted the !:.!n!la Yilla CQ2 Reduction flan. Measure 1, "Municipal Clean Fuel Vehicles"
(Attachment 1), proposes that prior to the year 2000, 30% to 50%annually of all gasoline vehicles
purchased by the City be alternative fueled vehicles, increasing to 70% by the year 2000.
Although this Measure establishes an objective for the City to replace a target number of its
l1asoIine vehicles with alternative fueled vehicles, buses (CNG or diesel) are illl1 included in this
Measure; however, alternative fueled buses would be consistent with the spirit and intent of the
C02 Reduction Plan. However, it should be noted that the costs stated in Measure I for purchasing
alternative fueled vehicles do illl1 include costs associated with any bus purchases or infrastructure
changes related to bus fueling and maintenance.
DISCUSSION:
The major issues pertaining to changing from a diesel to a CNG bus fleet are: establishing an
alternative fuel source for City of Chula Vista fleet vehicles (transit and non-transit); emissions
benefits; infrastructure changes and impact on CVT operations; and cost. In order to evaluate these
issues, staff researched and solicited information from sources involved in various aspects of CNG
and diesel applications in transit, including: the California Air Resources Board (CARB); the San
Diego Air Pollution Control District (APCD); San Diego Gas and Electric (SDG&E); the
Metropolitan Transit Development Board (MTDB); San Diego Transit (SDT); Cummins and
Detroit Diesel, manufacturers of both diesel and CNG engines for transit buses; and various
agencies with experience either operating CNG fleets or analyzing the operating experience of
CNG fleets.
SUMMARY
Following is a summary of the issues discussed in this report:
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Page 3, Item .d.i1..-
Meeting Date 9/22/98
1. General
. Changing from a diesel to a CNG bus fleet is a long - term commitment which involves
planning, infrastructure changes, and cost.
. Because of the extensive changes, and investments in infrastructure and equipment,
required for a CNG bus operation, a decision to purchase CNG buses means that CNG will
be the City of Chula Vista's primary alternative fuel of choice for many years, both for
buses and for other City vehicles and equipment.
. The U. S. Energy Policy Act of 1992 contains alternative fueled vehicle acquisition goals
for local government automobile fleets: 10% by 2000 increasing to 30% by 2010. The U.S.
Department of Energy currently is considering promulgating regulations to achieve these
goals. Although the focus of the legislation is fuel management and to reduce dependency
on imported oil, and not primarily emissions reduction, the establishment of a CNG fueling
facility at the new City Public Works Yard would provide an alternative fuel source for the
City fleet (both transit and non-transit vehicles) as the City acquired future alternative
fueled vehicles.
2. Emissions
. Both the diesel and CNG bus engines meet the current Federal and State of California
emissions standards for the four regulated pollutants: oxides of nitrogen (NOx), particulate
matter (PM), hydrocarbons (HC), and carbon monoxide (CO).
. Although both engines meet the current standards, there is a difference in actual emissions
from both engines for the four pollutants: the CNG engine emits less NOx and PM; the
diesel emits less HC and CO.
. NOx causes smog and it is the regulated pollutant of primary concern in California urban
areas; therefore, it will be the only one of the four regulated pollutants discussed in this
report comparing CNG and diesel engines.
. Under adopted Federal standards for 2004, (and proposed California standards which will
be the same as the Federal standards) NOx emissions for all heavy-duty urban bus engines
will be lowered from the current 4.0 grams per brake horsepower (g/bhp) to 2.4 g/bhp.
However, there still could be a difference in actual NOx emissions from both engines,
unless the diesel is able to achieve the same actual emission as the CNG..
. Regarding the unregulated greenhouse gases - carbon dioxide (C02) and methane (CH4) -
the CNG engine emits less C02 than the diesel engine; the diesel engine emits less CH4
that the CNG engine; however a study by the CARB concludes that the CNG engine has
a positive (16%) greenhouse gas emission benefit compared with the diesel, considering the
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Page 4, Item -d.i-
Meeting Date 9/22/98
net emission impacts of both C02 and CH4, although the conclusions are "subject to large
uncertainties. "
3. Infrastructure requirements/CVT operations
. An efficient bus operation requires that all functions - fueling, cleaning, maintenance and
dispatch - be in one location.
. Two major infrastructure changes necessitated by changing to a CNG fleet are: establishing
a CNG fueling facility at the new Public Works Yard, and modifying the garage to permit
indoor maintenance on the buses.
4. Operating Costs
. Two major components of bus system operating costs are maintenance and fuel.
. Although long-term (12 years or more) maintenance data on CNG fleets are not yet
available, comparative maintenance costs between CNG and diesel fleets to date indicate
that over the long-term the maintenance costs probably will be similar.
. CNG fuel costs are a significant variable in total operating costs; the CNG bus operators
who have total operating costs comparable to diesel fleets own their fueling facility and are
therefore able to compete for fuel on the open market.
5. Capital Cost and Funding potential
. The estimated capital costs of changing to a CNG bus fleet are: $1.3 million for a CNG
fueling facility; $500,000 for garage modifications; and $2.0 million cost differential
between a fleet of 40 CNG or diesel buses (assuming $50,000 differential per bus).
. The estimated total cost differential over the next 10 years between a diesel and CNG fleet
is $3.4 million, assuming comparable operating costs between a diesel and CNG fleet.
. Based on Transit staffs projected CVT capital and operating program for the next 10 years,
it appears that there will be sufficient City of Chula Vista TDA funds to support either a
CNG or a diesel bus fleet as follows: a CNG fleet would leave an estimated TDA balance
in 2009 of $3.1 million; a diesel fleet would leave a TDA balance of $6.5 million.
. Since CVT would be the primary user of CNG, most (estimated 80% to 90%) of the
infrastructure costs of establishing a CNG fueling facility could be funded with City
Transportation Development Act (TDA) funds.
. In addition to TDA funds, should Council decide to change to a CNG bus fleet, there are
potential State and Federal funding sources which, depending on the City's success in
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Page 5, Item ~
Meeting Date 9/22/98
obtaining these funds, could offset much of the cost differential between a diesel and CNG
fleet.
6. Advantages of a diesel bus fleet: status quo
. Meets emissions regulations
. Lower capital cost than CNG
. No infrastructure changes required
7. Advantages of changing to a CNG bus fleet
. City takes a proactive role in emissions reduction, particularly NOx and greenhouse gases
. Opportunity for City to establish an alternative fuel for transit and non-transit vehicles
. Various potential funding sources currently available to offset the infrastructure costs of
CNG
DISCUSSION QE ISSUES
Emissions
The attached letter (Attachment 2) from Mr. Robert Cross, Chief, Mobile Source Control
Division, California Air Resources Board (CARB), discusses the California certification process
for diesel and CNG bus engines. The current emissions standards for the four regulated pollutants -
oxides of nitrogen (NOx)' total hydrocarbons (THC) and non-methane hydrocarbons (NMHC),
carbon monoxide (CO), and particulate matter (PM), are presented on page 2 of Attachment 2 and
also on the following Table 1:
TABLE 1.
COMPARISON OF DIESEL AND CNG ENGINES FOR CVT FLEET
DIESEL CNG
I. EMISSIONS
A. 1997 CA Standards (grams/ bhp-hr)
I) NOx: 4.0 4.0 1.9
2) THCINMHC: 1.3/1.2 O.OI(THC) 0.8(NMHC)
3) CO: 15.5 1.0 2.6
4) PM: 0.05 0.05 0.03
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Page 6, Item ~
Meeting Date 9/22/98
TABLE 1.
COMPARISON OF DIESEL AND CNG ENGINES FOR CVT FLEET
DIESEL CNG
B. Greenhouse gases (unregulated) 543 (Cummins) 462 (Detroit Diesel)
I) carbon dioxide (CO2) 594 (Detroit Diesel) 511 (Cummins)
2) Methane (CH4) Less than 0.01 2.2 to 3.2
As Mr. Cross points out in his letter, both the CNG and diesel engines are certified to the standard
for each pollutant; however, test data show "actual" emissions for each pollutant for each engine. The
diesel engine emits less HC and CO than CNG, while the CNG engine emits less NOx and PM than
the diesel. NOx is a primary contributor to smog formation, and the CNG engine currently is
significantly cleaner than the diesel for this pollutant. (All emissions measurements are in terms of
grams per brake horsepower-hour.)
Both the CNG and diesel engines emit two non-regulated "greenhouse gases" - carbon dioxide (CO,)
and methane (CH4). CO, emissions vary by engine manufacturer and range from 462 to 511 for CNG
engines manufactured by Detroit Diesel and Cummins; respectively; and from 543 to 594 for diesel
engines manufactured by Cummins and Detroit Diesel respectively.
In his letter (Attachment 2, page 3), Mr. Cross states that methane is "anywhere from 20 to more than
100 times as destructive a greenhouse gas than CO,..." However, he also states that an analysis done
by the ARB staff suggests that the tradeoff between "total diesel engine greenhouse gas effective
emissions and those from a comparable natural gas engine favor the latter...(although) such an
analysis is subject to large uncertainties..." The ARB study to which Mr. Cross refers is "Mobile
Source Emission Reduction Credits" published in February 1996. The study calculated the effective
combined environmental impact of both methane and carbon dioxide from a CNG engine over a
500,000 mile "lifetime" operation, assuming that methane has "20 times the greenhouse effect of
carbon dioxide on a weight basis." The study concluded that there is a 16% 1illll! effective C02
reduction when changing from the diesel to the CNG engine, considering the combined effect both
of greater CH4 emissions from the CNG engine and higher C02 emissions from the diesel engine.
Regarding future standards for both engines, and particularly the viability of the heavy duty diesel
engine, Mr. Cross indicates (page 3, paragraph 3) that proposed new California standards for Year
2004 (based on adopted Federal standards) would impose stricter NOx emission standards on both
the CNG and diesel engine. These proposed standards are NOx plus NMHC of2.4, or optionally, 2.5
with a 0.5 maximum on the NMHC emissions.
These standards mean that both the CNG and diesel engines would have to meet a lower NOx
standard. However, since NOx emissions from a current CNG engine can achieve 1.9 glbhp to 2.4
glbhp (depending on the engine manufacturer), the diesel engine would have to improve its NOx
emissions below the standard in order to be comparable in actual emissions to the CNG engine.
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Page 7, Item.2...i-
Meeting Date 9/22/98
Infrastructure Requirements
~ Fuelinl! Ootions
The Transit Coordinator requested SDG&E's assistance in June 1997 to look at options for fueling I 1
CNG buses initially, and then the entire CVT fleet of about 40 buses. Five options were considered
and are discussed in the attached letter (Attaclunent 3) from SDG&E Project Engineer Ted Roney to
the Transit Coordinator. These options are: use fuelmakers for overnight fueling; use existing School
District CNG station at J St.; use existing CNG station at MTDB's Main St. facility; use SDT's facility
at 16th and Imperial Ave; and construct a new facility at the City ofChula Vista Yard. The first two
options - fuelmakers and the School District facility - are not feasible primarily due to capacity
limitations. The next two options are feasible only on a short-term interim basis, as discussed in
letters from MTDB General Manager Tom Larwin (Attaclunent 4) and SDT Contract Services
Manager Sandra Showalter (Attaclunent 5).
The only viable long-term option for fueling the CVT fleet appears to be construction of a CNG
fueling facility. The estimated cost to construct a facility is between $750,000 and $1.2 million. The
lower estimate is for a basic station without sound attenuation, automatic fuel measurement and other
features that likely are either necessary or desirable. Moreover, since the recently completed CNG
facility at SDT's 16thllmperiallocation cost $1.3 million, and has a capacity comparable to CVT's
future requirements of 40 or more buses, a cost estimate of at least $1.3 million probably is realistic.
As an alternative to the City paying for the construction of a fueling facility, it is possible that a
fueling facility could be built by SDG&E or another natural gas supplier, as discussed in Attaclunent
3, last paragraph of page 3. The City could issue a Request for Proposal (RFP) for installation of a
CNG fueling facility, and would have to guarantee a certain minimum usage. Under this option, the
fueling facility could be built without any City funds, but the City would pay a unit rate for the fuel
and a usage guarantee. The CNG fueling facility at the MTDB Main St. site was constructed by
SDG&E, as was the CNG facility at the SDT Imperial Ave location.
Owninl! ill Leasin~ a Fuelinl! Facility
A decision to own or lease a fueling facility involves considerations primarily of fueling facility
capital cost and the price offue!. If the City built and owned a CNG fueling facility it would incur
the capital cost for the facility, but it would be able to purchase natural gas at a lower rate than under
a lease arrangement with one fuel supplier. The following discussion looks at examples of fuel cost
differences related to owning or leasing a fueling facility.
There currently are three CNG fueling facilities serving two transit systems in the San Diego area:
two serving San Diego Transit (SDT), located in Kearny Mesa and downtown San Diego; and one
serving MTDB contract operations located on Main Street in Chula Vista. SDG&E built all three
facilities and is supplying gas to the transit systems under a long-term (12 years) lease arrangement.
SDG&E's current rate for compressed gas (on July 9,1998) was $0.72 pertherm, and $0.42 pertherm
for non-compressed gas. In other words, the cost of the fueling facility is capitalized by SDG&E
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Page 8, Item ..2...3...-
Meeting Date 9/22/98
currently at $0.30 per therm and included in the fuel rate. If the City constructed its own facility, it
could purchase non-compressed gas from SDG&E at the lower rate of $0.42 per therm, or from
another supplier on the competitive market.
Although it is impossible to predict the future of fuel prices, natural gas or diesel, the price of CNG
locally has increased significantly in recent months. For example, in July 1997, the rate charged by
SDG&E for compressed natural gas was $0.62 per therm, it increased to $0.83 in December 1997,
and currently is $0.72. Diesel has been more stable at under $1.00 per gallon.
San Diego Transit operates both CNG and diesel buses, and has developed a comparative fuel ~
per mile for both CNG and diesel. In July 1997, SDT's cost per mile for CNG and diesel was
comparable at about $0.28. Currently, SDT's cost per mile for CNG is $0.35 and $0.22 for diesel,
or a $0.13 per mile differential between the two fuels. This cost per mile increase is due to the
increase in the SDG&E cost per therm rate. CVT operates approximately 1.35 million miles annually
and paid a diesel fuel cost per mile of $0.19 for April through Juoe 1998; therefore, the current fuel
cost differential of $0.16 per mile between the CNG compressed rate and diesel would mean an
additional $216,000 annually in fuel costs to operate a CVT fleet, or about 5.5% ofCVT operating
costs, based on present fleet size and service level.
The significant CNG fuel cost differences between a system which owns a fueling facility and one
which does not is illustrated also in "Alternative Fuel Transit Buses" (Attachment 6). This study,
produced for the U.S. Department of Energy by the National Renewable Energy Laboratory,
compared various transit alternative fuels with diesel in a "real world" operating environment.
Although some of the buses evaluated (both diesel and CNG) are not the most recent technology, the
study does provide some useful comparative capital and operating cost information. Capital costs of
CNG related facilities are discussed on pages 2, 18, and 20, and the CNG operating cost differentials
are presented in Table 10 for Miami and Tacoma. In Miami, the total operating cost per 1,000 miles
for a diesel fleet was $456 compared with $542 for CNG. In Tacoma, the operating cost for a diesel
fleet was $273 compared with $279 for CNG. One reason the CNG fleet operating cost in Tacoma
was only slightly higher than the diesel fleet is because Tacoma owns its CNG fuel facility; therefore,
the capital cost of the facility is not included in the operating cost, and the CNG rate per therm is
lower due to competitive supply.
In summary, fuel costs are a significant component of transit operating costs. If Council decides to
change to a CNG bus fleet, staff recommends that the City build and own its CNG fueling facility.
The City then would have the ability to purchase fuel at the lowest market rate, both for CVT and for
other City CNG vehicles and equipment.
Maintenance
Maintenance of CNG buses in a garage requires specific modifications pertaining to gas detection,
ventilation, and other safety requirements. The estimated cost of these modifications at the City's
existing Public Works Yard garage is $468,000, as discussed in Attachment 7. A new estimate would
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Page 9, Item;;z.K
Meeting Date 9/22/98
be required to determine the cost of garage modifications at the proposed new Public Works Yard site
on Maxwell Ave.
Costs: Projected CVT Capital and Operating (FY 1999-2009)
Attachments 8 and 9 present a CVT 10 year plan (FY 1999 - FY 2009) for a fleet of 40 diesel or 40
CNG buses respectively. This plan makes many assumptions, most of which are subject to change,
particularly in later years of the plan. The assumptions include:
. CNG/diesel bus unit cost differential of $50,000; future cost for both buses increased for
inflation
. Transit's share of a new CNG fueling facility and garage modifications of $1.5 million
. TDA increase of 6% annually through 2004; 2% thereafter
. Average annual revenue increases of2%; operating cost increases of2.5% to 3.0%
. No operating cost difference between CNG and diesel fleet
Based on these assumptions, and future CVT service levels, implementing a CNG bus fleet would
leave a TDA balance in 2009 of $3.1 million; continuing to operate a diesel fleet would leave a
balance in 2009 of $6.5 million. The estimated cost difference between the two programs is $3.4
million.
Cost: NOx Emissions CostlBenefit Calculations
The CARB has developed a formula to estimate the cost per pound of NO x emissions reduction.
Attachments 10 and 11 estimate the cost of NO x emissions for a CVT fleet of 40 buses under the
2004 NOx emissions standards. Attachment 10 assumes that NOx emissions from a CNG engine will
always be lower than from a diesel engine; Attachment 11 assumes that NOx emissions from both
engines will be the same by 2004.
The costs per pound of NO x emissions are presented in Item 4 of both Attachments 10 and 11. In
Attachment 10, the estimated cost per pound, including capital and fuel cost differences, is $20.22;
assuming a capital cost difference only, the cost is $14.50 per pound. In Attachment 11, the total
amount of NO x reduced is less than in Attachment 10, so the cost per pound is much higher at
$34.87 including capital and fuel costs, and $25.00 including capital cost only.
Although the costs per pound for NOx emissions in this analysis range from $14.50 to $34.87, a cost
somewhere in the lower range (between $14 to $20) probably is more realistic than a cost in the
higher part of the range, since it is likely that the CNG engine still will emit less NOx than diesel by
2004, although the differential between the two engines will lessen as diesel technology improves.
According to APCD staff, a general guideline used by APCD for determining cost-effectiveness of
emissions reduction is $10 per pound. Therefore, the cost of$14.50 per pound in Attachment 10 is
higher than this guideline, but much closer than the costs in Attachment 11 which assume that by
2004 there will be no difference in NOx emissions between the two engines.
;).~-~
Page 10, Item ;;.i
Meeting Date 9/22/98
The NOx cost/benefit calculations attempt to measure theoretically the cost of emissions reduction
per pound, but this calculation has no direct relationship to transit operations cost. Item 5 in
Attachments 10 and 11 is an estimate of the CVT ~ Ill'! mile increase over 12 years related to
changing to a CNG fleet. The $0.29 per mile increase includes capital costs and fuel cost differential
between CNG and diesel; the $0.21 per mile includes capital costs only. These cost differentials
would be mitigated to the extent that additional funding sources are obtained to supplement City of
Chula Vista TDA funds. As in previous cost comparisons in this report, the assumption is made that
the maintenance costs for a CNG and diesel fleet (excluding fuel costs) are the same.
Costs: Potential Additional Funding
Although staff estimates that there should be sufficient TDA funds to implement a CNG bus program,
there are additional funding sources that could be pursued to supplement TDA funds for two reasons:
to insure an adequate amount of future funding in the event that current projections and assumptions
change over the next 10 years; and the availability of additional funds would permit more CVT
service in future years than currently planned, including additional routes and more service frequency
on routes.
There are Federal and State funds which could be pursued to supplement the City's TDA funds. In
San Diego County, the only transit agencies receiving Federal operating and capital funds are MTDB
and North County Transit District (NCTD). The MTDB Federal funds are used to support San Diego
Transit and San Diego Trolley operations and capital expenditures. The other bus operators in the
MTDB area, including CVT, have not pursued Federal monies in the past essentially for two reasons:
there were sufficient TDA funds to meet operating and capital needs; and competition with MTDB
for limited Federal funds probably would have resulted in a relatively small level of funding and
increased administrative costs for the bus operators. However, the County Transit System and
National City Transit have expressed interest recently in Federal funds for capital purchases because
of rising costs of transit service in those jurisdictions due to service expansion and capital costs.
Accordingly, MTDB has begun a series of meetings with all the transit operators in the area to focus
on regional operating and capital needs, in an attempt to develop a regional financing plan that would
look at future projected costs and available funding resources.
SANDAG is required by law to conduct a Performance Audit every three years of all transit operators
in the region to insure compliance in the expenditure of State and Federal funds. This Audit will be
conducted again this fiscal year (by a consultant under contract to SANDAG) and should be
completed by Spring 1999. One of the tasks of the Audit will be to develop a regional financing plan,
which will include capital projects for all the transit systems. One objective of this plan will be to
utilize all available funding resources, including Federal funds, to meet the future capital needs of all
the transit systems under MTDB jurisdiction.
Additional potential funding sources include the APCD, and other State and/or Federal funds. Some
specific funding programs are:
cf) ~.It)
Page 11, Item .22'
Meeting Date 9/22/98
. The APCD currently will fund part (depending on funding available and number of projects)
of the estimated $50,000 cost differential between a CNG and diesel bus with funds generated
from vehicle registration fees. According to APCD staff, the Board has no adopted policy
regarding the amount of funding, but generally Board preference has been to fund half of the
differential cost between a diesel and CNG bus, which would amount to about $25,000 per
bus. Approximately $4 million is available in each two-year cycle for this purpose. Projects
for the current funding cycle were due in July 1998; the APCD Board will consider these
projects in October or November 1998. The MTDB requested funding for 40 CNG buses
under the APCD program. If APCD approves the project, the City could request MTDB to
include the 15 CVT buses as part of the 40 project total, which would result in an estimated
amount of $25,000 per bus.
. The APCD also will fund up to $100,000 of the cost ofa CNG fueling facility
. Other State funds that could be sought for a fueling facility include Petroleum Violation
Escrow Account (PVEA)
. A potential source of Federal funds to offset CNG bus and fueling facility costs is the
Congestion Mitigation Air Quality (CMAQ) program, which is administered by SANDAG.
MTDB has applied to SANDAG for approximately $34 million under the next CMAQ
funding cycle for bus system capital projects, which will be programmed over an estimated
5 year period.
Conclusions
The staff recommendation to purchase CNG buses and provide the infrastructure to support a CNG
fleet is based on the following considerations:
. Council direction to be proactive in emissions reduction, including the City fleet
. Federal regulations may require increasing percentages of future municipal fleet acquisitions
to be alternative fueled vehicles in order to reduce dependency on imported oil
. Even though staff is estimating the cost difference between a diesel and CNG bus fleet to be
$3.4 million during the next 10 years, staff estimates a TDA balance of $3.1 million in 2009,
assuming no additional State or Federal funding sources to supplement TDA funds
. It is likely that the City could receive State and/or Federal funds to supplement TDA funds
to offset costs associated with CNG
;)g~//
Page 12, Item :7 :iI
Meeting Date 9/22/98
FISCAL IMP ACT: The total estimated capital cost of a CVT fleet of 40 buses purchased over the
next 10 years, including a CNG fueling facility and other infrastructure modifications necessary to
operate and maintain a CNG bus fleet, is $15,073,000. The total estimated cost difference between
a CVT fleet of 40 diesel buses and 40 CNG buses, including fueling facility and other infrastructure
modifications, is $3.4 million. A CVT operations and capital plan for the next 10 years (FY99-FY09)
indicates that there should be sufficient City ofChula Vista TDA funds to support either a CNG or
diesel bus fleet. The plan assuming diesel buses shows a TDA balance in FY2009 of approximately
$6.5 million; the plan assuming CNG buses shows a TDA balance in FY2009 of approximately $3.1
million. It is important to note that both these plans are based on cost and revenue assumptions which
are subject to change, perhaps substantially, over the 10 year period.
There are various State and Federal funds that could be pursued to offset part of the cost differential
between a CNG and diesel bus fleet, including: APCD vehicle registration fee program which funds
approximately $25,000 per bus; APCD will fund up to $100,000 toward the cost of a CNG fueling
facility; Petroleum Violation Escrow Account (PVEA) funds; and Congestion Mitigation Air Quality
(CMAQ) funds in the amount of approximately $34 million allocated for bus projects in the region
over the next five years.
6
~
F-t
~
ATTACHMENTS:
1. C02 Reduction Plan: Measure 1
2. Letter from Robert Cross, CARB
3. Letter from Ted Roney, SDG&E ;S
4. Letter from Tom Larwin, MTDB
5. Memo from Sandra Showalter, SDT
6. "Alternative Fuel Transit Buses" publication
7. Memo from Rick Matkin, City ofChula Vista
8. FY 1999-2000 CVT Operating and Capital Plan (40 diesel buses)
9. FY 1999-2000 CVT Operating and Capital Plan (40 CNG buses)
10. NOx emissions cost/benefit calculations (CNG emits less NOx than diesel after 2004)
11. NOx emissions cost/benefit calculations (CNG and diesel comparable after 2004)
H:\HOMEIENGINEERIAGENDA ICNGENG3.BG
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CllY OF
(HULA VISTA
City Council Agenda
September 22,1998,6:00 p.m.
City Council Chambers
Public Services Building
276 Fourth Avenue, Chula Vista
City Council
John S. Moot
Stephen C. Padilla
Jerry R. Rindone
Mary Salas
Shirley A. Horton, Mayor
City Manager
David D. Rowlands, Jr.
City Attorney
John M. Kaheny
City Clerk
Beverly A. Authelet
Cmlllcil meets m, t"efin.1 calendar Tue.w!ay aI4:()(} p.lII. aud
till the second, flrird, allll fourlh calemlar Tue.wh,y.\' at 6: fW p. m.
RCJ,.'lllar Tuesday Cit)' Council meetings arc rCJlhl)'cd at 7 p.m. Wcdncsda)' on:
* Cox Cahle Chaooel 24
* Chllla Vista Cahle Channel 47
City olehul" Vist", 276 Fourth Avenue, CllUI" Vist", C4 9/9/11- (6/9) 69/-511-1/
,--,
EXHIBIT ?
RESOLUTION NO. 19126
RESOLUTION OF THE CITY COUNCIL OF ,HE CITY OF' CHULA
VISTA DECLARING THE INTENT TO ANNEX PARCEL NO. 639-
160-32 AND THE RIGHT-OF-WAY FOR EAST NAPLES STREET
ON THE SOUTHERN BOUNDARY TO OPEN SPACE DISTRICT
NO.18 AND SETTING THE TIME AND PLACE FOR THE PUBLIC
HEARING
WH::REAS, on September 6, 1988, City Council adopted Resolution No. 13775, which
established Open Space District No. 18 with the boundaries of said district generally
coinciding with the boundaries of Chula Vista Tract No. 87-8, Rancho del Sur Phase 1, with
the exception that Lot "K" was excluded from the District; and
WHEREAS, because East Naples Street is one of the main entrances into Rancho del
Sur, this area has been maintained by the District 1 8 since its establishment; and
WHEREAS, the final parcel map to subdivide Parcel No. 639-160-32 is currently in
process and Condition No. 9 requires the property owners to request annexation to Open
Space District No. 18 and deposit $3000 with the City to cover staff costs for annexation
prior to aoproval of the final parcel map; and
WHEREAS, the procedures required under Proposition 218 will be followed for the
property owners of Parcel No. 639-160-32, who are not currently assessed for any open
space district and notice and assessment ballot procedures will be followed; and
WHEREAS, pursuant to Government Code 96063, the City Council will set the time
and place for a public hearing to consider the annexation of property to Open Space District
No. 18.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby declare its intention to annex Parcel No. 639-160-32 and the right-of-way for East
Naples Street on the southern boundary to Open Space District No. 18 and set the time and
place for a public hearing thereon for 6:00 p.m. on September 22, 1998 in the Council
Chambers, Public Services Building, 276 Fourth Avenue, Chula Vista, Ca.
BE IT F'URTHER RESOLVED that staff is hereby directed to initiate assessment ballot
procedures applicable to the annexation of Parcel No. 639-160-32 to Open Space District No.
18_
BE IT FURTHER RESOLVED that the City Clerk of the City of Chula Vista is hereby
directed to publish the Resolution of Intention pursuant to Government Code 96053.
Presented by
Approved as to form by
n P. Lippitt
blic Works Director
~~~p J
?/
J~h::,"M. Kaheny
0.tY Attorney
3
Resolution 19126
Page 2
Pt.-SSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 4" day of August, 1998, by the following vote:
AYES:
Councilmembers:
Moot, Padilla, Rindone, Salas and Horton
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
None
ABST AIN:
Councilmembers:
None
~~ht /I4-Jlk
Shirley Horta , Mayor
ATTEST:
~APJ~ () ~
Beverly A. :A.uthelet, City Clerk
STATE OF CALIFORNIA -
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Beverly A. Authelet, City Clerk of Chula Vista, California, do hereby certify that the
foregoing Resolution No. 19126 was duly passed, approved, and adopted by the City Council
at a regular meeting of the Chula Vista City Council held on the 4th day of August. 1998.
Executed this 4th day of August, 1998.
if
CO"c-"'Cll., AGE!\l)A STA rr:-rrST
I/;
ltem . ()
Meeting Date 8/4'98
ITEM TITLE:
Resolution /9/:;2(r Declaring the intent to annex Parcel No. 639-] 60-32
and the right-of-way for East Naples Street on the southern bounda,-y to
Open Space District No. ] 8 and setting the time and place for the public
hearing
S1JBMlIILD BY: Director of Public Works It./
REVIEWED BY: City Manager
(4/Sths Vote: Yes _ No X)
T~ iinal parcel map to subdivide Parcel No. 639-160-32 is currently in process. The parl:way along
1=,,<,. Naples Street to the south of this parcel, which is part of the right-of-way for East Naples Street,
is adjacent to Open Space District No. 18 but has not yet been officially annexed to the District.
RECOMME..1\."D,UION: Tnat Council adopt the above resolution, thereby:
L Initiaring assessment ballot procedures applicable to the annexation of Parcel No. 639- 160-32
to Open Space District No. 18
2. Direcrin.:;the City to publish the Resolution oflntention pursuant to Government Code No.
6063, and set the time and place for the Public Hearing for 6:00 p.m. September 22, 1998 in
the Council Chambers, Public Services Building
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On September 6, 1988, City Council adopted Resolution No. 13775, which established Open Space
District No. 18. Tne boundaries of the district genera1Jy coincided with the boundaries of Chula Vista
Tract No. 87-8, Rancho del Sur Phase 1, with the exception that Lot "K" was excluded from the
District. For the strip of East Naples Street located generally between Foxboro Drive and Pacific
Hi!!, the south= parkway was included within the District, since the District boundary was located
at the centerline of East Naples Street However, the northern parL-way was excluded. At that time
it may have been pSSlIlDf'd that this area would be annexed to Open Space District No. 18 after further
development took place.
Development ofParceJ No 639-] 60-32
A tentative par-..el map which would split Parcel No. 639-160-32 into four parcels was originally
prepared in February 1991, then subsequently revised in July 1993. The map was approved by the
,-
~
Page 2, Item
Meeting Date 8/4198
City on September 8, 1994, and a letter stating the Conditions of Approval was sent to property
owners Ramiro Garcia Reyes and Patricia A. Garcia. Condition No.9 required the property owners
10 request ann.."'Xll1ion to Open Space District No. 18 and deposit $3000 with the City to cover staff
::051:5 for ann~on prior to approval of the Final Parcel Map.
Tne develop::rsl owner's have only recently begun to pursue final approval of this map. With an
e'hIension, the Tentative Map will expire on September 8, 1998 unless the Final Parcel Map is filed
by that date.
City staffhave "!'Iim~ted the annnal cost of maintaining the 1,328 square foot parkway on the north
side of East Naples Street just west of the existing open space district as $394.00 per year. Half ofp
this parkway borders Parcel No. 639-160-32 and costs approximately $197.00 to maintain. For
l'is::al Year 1998-99, each single family lot within the District will be charged $222.00 (the maximum
assessment amount is $315.77). Since the effect of annexing the property to the District will result
in an increased annual revenue from four single family lots of $888.00, which is greater than the
annual expenses, Proposition 218 will not be triggered with respect to the existing property owners.
Tne procedures required under Proposition 218 will be followed for the property owners of Parcel
No. 639-160-32, who are not currently assessed for any open space district. Noticing and assessment
ballot procedures will be followed. A Public Hearing will be held at 6:00 p.m. on September 22, 1998
to take testimony and tally the vote. As required by the tentative map conditions, the property
owners have already requested annexation to Open Space District No. 18.
FISCAL IMPACT:
Since the annual revenue associated with annexing Parcel No. 639-160-32 to Open Space District
18 ($880) is greater than the ~nnnal cost associated with rn~;nt~ining the strip of parkway south of
this parcel ($194), there are no negative impacts associated with the annexation.
Exhibits:
A Location Map
B. Resolution 13775, approved 9/6/88, and Agenda Statement
C. Letter to Mr. and Mrs. Garcia dated September 8, 1994 regarding Tentative Parcel Map
Conditions
D. Ma;nt.."ance cost estimate for parkway on north side of East Naples Street
E. Letter dated June 8, 1998 from Alejandra Garcia Zapata requesting annexation to Open Space
District No. 18
H:\HDMElENGINEEll.\AGENDA\647NAP
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tOeA TION MAP
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CDUNCIL A;~NDh STh;~hl
:~eJt
M==~~n~ DEte EI5/23
::-~M TI~:
Public hearino on ::he 70T1TIE::ion of Chuh Vista Dpen S:.ace
Maintenance Di~::ric:: ~o. 18, Rancho Del Sur
5H3~~I!'""ED EY:
ResoilItion ft77 5 ~s-cablishing Open Space ~:Eintenance
Dis::r-ict NO. 18 (Rancho Del Sur) aid direc::ing ::he Ci-cy Clerk
-co have said resoiu::ion ~ded/
Di rec::or of Pub 1 i c Wo:-r.s ---, 1J'l
Di :-ector 07 Parf:s and F:ec;-(,;~ I em
EYEW=:D
"v.
." .
. Cit~ l'lanager9
(4/5ths Vote: YeS_NO X )
TtEdeve 1 Doer' of Rancho Del Sur- Subdi vi si on 'hes peti ti oned the City Tor -the
TOrlmrtion oT an open -space maintenance dis:', jet in accordance wi"i:h the
criteria contained in the Mun.icipal Code.
Dn August 9, 1988, -.:he City Council set September 0, 1988, as the Gate Tor a
pub 1 i c hearing on the proposed forn-Iilti on of Open Space f.:a.i ntenance Di stri ct
IJo. 18. TIE boundaries of -.:he proposed district are shown on '~xhibit "A".
P~O~NDAJlON: That Council:
1. Conduct the public hearing.
2. Adopt a resolution Torming Open Space Mai~~nance District No. 18.
BOARDS/COMJrJlSS1DNS ECOMMENDATlON: The Pl anning Commissi on
:-eso1ution pes 87-BA on July 27, 198B, recommending the Tormation
space mai ntenance distri ct Tor Rancho Del Sur Subdi vi si on.
adopted a
of an open
DISCUSSION:
PEDort on ProDosed Open Space District No. 18
On July 7,1987; the City Council approved the tentative map for Chu1a Vista
Tract 87-8 (Rancho Del Sur) by Resolution No. 13111. Among the conditions of
approval of the tentative map was the requirement that the developer request
fOITiiation of an open space district to assure maintenance OT open space lots
within the subdivision. The developer has submitted such a request,
indicating the proposed district boundaries, the areas to be maintained and an
estimate of the annual cost of maintenance.
t?..,(~-7'~ 4
/ . the City Council of
Chula Vir California
Dated t? ~ /r r
6
'! ~
Paoe 2, item -~
Meeting Date ~/~/~~
-:-n= bound,,:-y Dr -ehe p:-op8sed Dpen space Gistri:: ~s "he knmGa:-y of :n= :nu, c
Vis:.a Ira:: 2.7-8, ex:ept. t.hat 1 at "~II is prap~sed t.o D= excl udE'G 7:-::m -:rt~
d~s-erict, as shown on Exhibit "A". The areas to be maintained by ODen space
r.~intenance contract consist of eight Dpen space lDts containing 'apprcxima:ely
32.4 acres Df natural or 1 andscaped Dpen space and 1 andscaped meai ans and
parkway in Medical Center Drive and East Naples Street (see Exhibit B).
AdditiDnal 7eatures prDpDsed tD be maintained by the Dpen space dist:-i:t
in:l ude:
,
,.
Maintenance and Drnamental lighting CDStS 70:- entry monumenta:iDn and
decora -; v: si dewa 1 ks at the i ntersecti ons Df Medi ca 1 Center Dri ve 'rri ~h
Telegraph Canyon Road and East Naples Street.
2. Stucco "Community Theme" wall s.
Theent1"'Y m:mumentation includes four CDncrete obelisks approximately 10 7eet
tall, lDcated at the four CDrners of Medical Center Drive and East Naples
Street. Concrete walls ~earing the project name (Sunbow), -1 Dcated at the
intersection of Medical Center Drive and Telegraph Canyon, and a seri esof
srr.all free s---...anding columns "i3 ft. tall) located along the south side of
"Telegraph Canyon Road along the subdivision frontage will also be included.
L i ghti ng cos-cs for the entry monumentati on (esi:imated to be $780 per year)
will be paid from open space district funds in the same manner as irrigation
weter is "typi cally provi ded.
The decorative sidewalk is concrete sidewalk with a surface treatment creating
anon-standard texture. The subject sidewalks are located at the
intersections of Medical Center Drive with Telegraph Canyon Road and East
NaDles Street. All other sidewalk will be standard finished concrete, and
wiil be maintained by the Public Works Department.
The stucco w-alls are "Community Theme \>:a11s", located at -ehe rear of :he
parkways along the entry corridors to the subdivision (East Naples Street and
Medi ca 1 Cen:er Dri ve ).
The above listed features are unique to this subdivision, and are intended to
provide a sense. of identity to the subdivision. Staff feels that it is
appropriate to include this work in the open space district because the
facilities primarily benefit the property owners as a group.
The estimated annual cost of maintaining the open space is $112,106.00
including administration costs incurred by the City. The proposed district
will contain 285 single family residential lots, one multi-family residential
lot containing 200 apartments units and one lot that is expected to be
developed commercially_ The proposed distribution of assessments is shOl'iTI in
At-eachment "C". For purposes of di stributi ng assessments, a si ngl e fami ly lot
is 1.0 assessment unit and an apartment is 0.5 assessment unit. This is the
same re1atior3hip that was used in the Hidden Vista open space district, which
al so contained several di fferent 1 and uses. The estimated annual assessment
fDr a typical single family lot woul d be approximately $291. 18.
~
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I
Page 3, Item 23
Meeting Date ~/o/~~
-:-he open S:'~c:: ar:cas :0 be maintain::o are generally the highly visible sio~
aejacent :0 -:-elegra~h Canyon Road, Medical Center Drive and ~ast Naples
Street, -:he 1 andscaped medi an in Medi cal Center Dri ve, and the open space
ar:cas wi-::hin the 250 foot wide San Diego Gas and Electric Company'.s :casement
which CU-:S diagonally across the subdivision.
~ot uK", which is a vacated portion of the right-of-way of 01 d Telegraph
Canyon Road, contains so many utilities (sewer, water, electric and telephone)
::hat the only practical use is to supplement parking for the adjacent
besinesses. This lot will probably never be developable and therefore wi11
derive no benefit from open space maintenance. H is recommended that lot "/("
b= del e~ed T:-om the di stri ct..
Lot 2 is located between Medi ca 1 Center Dri ve and the property to the east,
which is owned by the Chul a Vi sta School Di stri ct. The lot is too narrow to
be developed by itself. Development of this lot will likely be in conjunction
"ith . the adjacent property_ It is recommended that this property not be
assessed until such time as it is developed. At that time, the development
should be reviewed to....determine if the overall development should be within
the di stri c-"~
F.ll open space lo-:s confom to the criteria contained in Section 17.DB.020 of
the MuniCipal Code. None of the lots will be maintained by a homeowners'
association. Said lo-:s will be granted to the City. in conjunction witr
approval of Subdivision Maps for the project.
Plats are available for Council viewing.
FISCAL IMPACT: None.
WPC 3526E
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HY:/ROS:::::J
LAN:)SCAP::
95.906 S.F. (2.20 AC)
.0025/S.F.lMTH
$ 242.0
UNDlSTURB::D
NATIVE LANDSCAPE
599,090 S.F. (16.0 AC)
.002iS.F JMTH
$1,398.0
NA TIVE-NA TU?.ALlZED
LANDSCAP::
515,334 S.F. (1'.0 AC)
.008/S.F JMTl-i. '.
$4,131.01
ANNUAL LANDSCAPE MAINTNENANCE AND
IRRIGATION COST (32.2 ACRES)
ANNUAL LANDSCAPE UTILITY COST
IN I =.RSECTJON MONUMENTATION, EMBOSSED PAVING,
COMMUNITY TH::ME WALLS AND COLUMNS LUMP SUM
CONTINGENCY
ESTlIAAT:::D ANNUAL ADMINISTRATIVE COST
$104,376.0C
$
toc
$ 1,500.00
$ 250.00
$ 5,200.00
::5TIIAATED TOTAL ANNUAL COST
$1 , 2, 106.00
,..,
I~
?esi dent~ ~ 1
2B5 SFD
200 Apt (Lut 1 )
Co::nnerci a 1
E:Y.P.1EIT "ell
Es::iTii2t.ed Annu" 1 ~.ssessmen~
.Assessment J..ssessment
Unit Factor Units Per Unit 10-::,,1
1.0 225 291. 1 8 $82,988.00
0.5 100 291.18 29,118. DO
Assessment Assessment .Assessment .L..ssessrnent
Unit Factor Uni ts Per Unit Iota 1
0 0 $ 0 $ 0
1.2('-- )
_o~ _.~~ acres
Annual Main::enance Cosi:
Numoer 07 pssessment Uni~5
HPC 3580E
385
$112,106
$112,106 = $291.18. per unit per year
385
/
;"
i -2
- .,..... -
-,
--:---''1 ~~.... ~ v-:...L.r~.'-
,,"/1.7,~_a......._
IT]. ~[/~f!-<--. RESOLUTION NO. 13775
't::iofD
?~.30LUT2 aN DE' "::'3E C:::';: :DDNC::":J? TEE ::~y OF
'_:~:- .
:='J~A -\7:.s:'..l~ =:5~..l_3L:.s=:!;.:; D?:::l~ 5?J-..CE :J:.s~?1 c':' ,",~..."_
nJ. 18 (?J-NC30 DEL 5,,?') l-.ND =>:?':::C:TING ::-:=:E r-, 'T'V ~
:.2RK 1'.0 a.VE 51-.lD ?E5CiLDTION ?3CORDED _: - ~ 'h"s _ ~
Tbe City Council of the City of Chula Vista aoes D_.l. '::..Jj'
resolve as follows:
::p~~ II, ,
...v __: J"" t-;
."
J. V ~I vi
NO FiE
--
'" ...I - ;:':f:..J..~:-L
I .. _.. _ ._
~-:-cfr:'~::..-. -_.;
. --, -." p--
;.EEREJ>.S, the developer of Rancho Del Sur has pe~itioned
~be Ci-:y =or the formation of an open space maintenance district
~n accor6ance with criteria contained in the Municipal Code, and
.2EREAS, in compliance with Seccion 17.08.150 D.2 of the
Municipal Code, s~nce the Planning Commission has previously
reviewed =be Open Space area through the subdivision process, the
matter is going i:mmediately to City Council without need for a
second Planning Commission review, and
w.t:'=:P3J>.S, on September 6, 1988, the City Council held a
pUblic bearing considering the proposed apen space district and
Council Did not -r~ceive objections amounting to a majority
protest, ano '-...:
WEEP-EAS, the Council finos and determines that the
public interest and necessity require the acquisition and
improvement described in the Resolution of Intention.
NOW, THEREFORE, BE IT RESOLVED by the City ,Council of
the City of Chula Vista as follows:
1. That Chula Vista Open Space Maintenance District No.
18 in Rancho Del Sur is hereby formed pursuant to Chapter 17.08
of the Chula Vista Municipal Code and the boundaries of said
District are fixed and established as those set forth in Exhibit
"A" to the Resolution of Intention.
2. The maintenance Described in said Resolution No.
13725 is hereby ordered performed.
3. 'The assessment of costs and expenses as set forth in
said resolution are hereby confirmed and approved.
4.
resolution
Recorder: '
The City Clerk
recoraed in the
is hereby
office of
airected
the San
to have this
Diego County
Presented by
/
irector of
Approve~as to form by
/( /1 . /
~!;-kzi--I'~J/...,..d-!w~
T~omas J.~arron, City Attorney
'-'/
J'bn P. Lippitt
Public Works
3649a
III
ADJ,-i:::D AND APPROVED BY THE CITY COUNCIL OF THE CITY CF
CHU:...:' 'v5TA, C:":"'F"ORNIA, this
6=h
day of
Sep:.e.=.:..~:-
19 EE: by the following vote, to_it:
,
AYES: ::luncilmembers CO:>:, .Moore, M~Candliss , Nader
NAYE::;: ::lunci 1 members None
ABSTAIN: ::lunci 1 members M"lco1m
A3S=:NT: ::lun:i 1 mell'bers None
~ ~"'t;rCh""
ATTEST . ~~~ 7JJ~<//' _ -
;;/ City Clerk t)
Vista
STATE OF CALlFDRNlA )
COUNTY OF SAN DEGO ) 55.
CITY OF C'rfULA V/:>IA )
I,JENNE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, California,
DO HERE3Y CERTFY that the above and foregoing is a full, true and correct copy of
R~5DLUT1DN NO. 13775
, and that the same has not been amended or repealed.
DATEQ~75 Y /ft'5'"
. / /
H
~l~~ m('-~-d-('
C/ City 'Clerk c:/
---
CC-p60
------
~v~
:--~:-:
--:.... -- ~
-::0...""'""'-- _
"""'"-- - -
bh'/g/Te
GTY Of
CHUlA VlSfA
D=PARTM=NT 0:' PUBLIC W:JRI(S
=NGIN==RING DlVISIDN
September 8, 1994
File~,EP-166F::::
;;...--
P-.amiro Ga:-::i2
R... '"Yes and Pa1ri::ia A. Gar-::ia
2086 Coumrylane
Yuma, Arizona 85365
TENTATIVE PARCEL MAP 94-3,647 E. NAPLES STREET
Tne Engin=ing and Pl~Tmin~ Departments have reviewed Tentative Parcel Map 94-3, dated
July 7, 1993. The Environmental R..'"View Coordinator conducted an Initial Smdy, 1S-90-24, of
potential em'ironmental impacts associated with the implementation of the project. Based on th.
Initial Study and commems contained therein, if any, the Coordinator has concluded tha! there
would be no significant environmental impacts, and recommended adoption of the Negative
IY-..claration issued on 15-90-24. Therefore, based on the Iniria1 Study and comments contained
therein and in the Negative Declaration, it is found tha! this project will bave no significant
environmental impacts and the Negative Decla.--ation issued on 15-90-24 is hereby adopted.
Tue map substantially meets the requirements of the Subdivision Map Act for tentative maps.
Tne Tentative Parcel Map is hereby approved subject to the following:
.A.... ConciiIions of Approval
L PrO\~de the following improve=nts prior to the issuance of a building permit or
other grant of approval for development of any parcel created by this map:
2.. Install a concrete drivev,-ay within a private access easemenL Said
drivev,-ay shall be a minimum of 20 feet wide and shall extend from the
right-of-way at East Naples Street to the new property line separating
Parcel 3 from Parcel 4.
b. Provide a total of three guest parking spaces for Parcels 3 and 4 2
approved by the Dire...'"tor ofPl~nnin~. The individual driveways to
garages shall not be construed as meeting the guest parking requiremenL.
Ib
~
? ..amiro C-Z-::2
?eyes and :-2.::-ie;2 A. Ga:-eia
- 2 -
S~pteIDb~;- ~_ 19~~
c.
R...jJla:::e the existing nOIr-conforming carpon on Parcel 3 with c. two car
en::losed garage consuu::red 1D meet City parking space requirementS in
accordance with S=ion 19.62.170 of the Municipal Code.
d.
Pave all driveways, guest parking areas, and roadways with Portland
Cemem COD...'Tete, 5" thick minimum.
~
1ns:a1J water facilities for each parcel to provide minimum fIre flow of
1,000 GPM at 20 psi residual as determined by the City of Chula Vista
Fire Marshal and Oray Municipal Water District.
-'
l.
Extend the 8" public sewer main along the centerline of East Naples Street
. from the existing cleanout in East Naples Street at Station 28+50 (Chula
Vma Drawing No. 87-560) to a new manhole as shown on the approved
temarive parcel map.
g.
Install automatic fire sprinkler systems as required by the City Fire
Marshal.
2. Prior to the issuance of a building permit or other grant of approval for the
developmem of Parcels 3 or 4, install individual private sev.-age pumps for Lots
3 and 4 and force laterals as deternJiried by the City Engineer and Building and
Housing D::parrment
3. Place an improvement certificate on the finaJ parcel map noting the requirements
to install or ~-antee the coD5trUcUon of all facilities stated in Condition A.l , (a
through g) as listed herein prior to the issuance of building permits 0:; other
grants of approval for development of any parcels created by this map unless
otherwise noted and install or guarantee the construction of facilities stated in
Condition No.2 as listed herein prior to issuance of building permits or other
grants of approval for Parcels 3 and 4. Said facilities shall be designed and
constructed in compliance with City standards. A construction permit will be
required for work to be accomplished within the street right-of-way.
4. Grant to the City on the Final Parcel Map a 5.5 foot tree planting and
m~inte= easement along East Naples Street adjacent to the ultimate right-of-
v,71Y line.
5. 1nclude on the Final Parcel map a 24 foot wide private access easement to be
granted from subsequent owners of Parcels 1 and 2 for the benefit of subsequent
owners of Parcels 3 and 4, pursuant to Section 18.20.150 of the City of Chula
Vista Municipal Code (CYMC).
/;
~
,.......
P.2II1iro Ga:ci2
? ~ves and ?a::-ic:a A. Ga:ci2
... ;) ...
Septembe:- 8. 1994
6. Include on the Final Parcel Map an easement for guest pa:king spaces. Said
easements shall be granted to subsequent own::rs of parceL> 3 and 4, pJ.rrSUaDt to
Se...'"tion 19.2.2.150 and 18.20.150 of the CVMC.
7. In:lude a 10 foot wide private sewer easemem on the Final Parcel Map to be
g;-anted pursuant to Se..'"tion 18.20.150 of the City of Chula Vista Municipal Code
for the benefit of future owners of Parcels 3 and 4.
8. Include a reciprocal private d..-ai.nage easement on the Final Parcel Map to be
granted to subsequent owners of Parcels 1-4 for m~intp.nance of common drainage
:facilities as required by the City Engin= pursuant 10 se...'"tion 18.20.150 of the
CVMC.
9. Request annexation to Open Sp~"{' District No. 18 and deposit funds with the City
in the amoum of $3,000 to cover sIaff costs for annexation prior to approval of
the Final Parcel Map. Tne esrim~t~D ~nnll~l cost for said Open Space District is
$300 per sin.':1e family residence.
10. Submit CC&R's for review and approval by the Plannins Department Said
CC&R's shall .include provision for the following:
a. The prohll>ition of external radio or TV antenna.
b. The prohll>ition of garage conversions and requirement that garages be
retained for parking.
c. Provisions for m~intenance responsibilities for all common ac"ess,
drainage, and utility easements and parking areas.
d. Prohibition of park-ins of recreational vehicles within the subdivision
boundary.
e. A statement regarding City partlclparion and enforcement rl.':nts in
accordance with Section 18.44.010 of the Chula V15ta Municipal Code.
Afu:.r approval by the PI~nnins Department, file said CC&R's with the County
Recorder's office.
11. Enter into an agreement with the City whereby the developer agrees to not protest
formation of or inclusion in a maintenance district for medians and parl....ways
along Telegraph Canyon Road and for maintenance of Telegraph Canyon
Channel. Said agreement shall be recorded prior to 2l'proval of the Final Parcel
Map.
Ix
---
-.
P-2llliro Ga;ci2
Reyes and ?rricia A. Ga;ci.2
- 4 -
Septembe~ B. : 994
12. On the condition that the City sb.alJ promptly notify the subdivider of any claim,
a..-uon or pro=ding and on the further condition that the City fuIJy ::D:Jpe:ates
in the defense, the SllbdividerJapplic:ant shalJ enter into an agreement to defend,
indemnify and hold harmless the City and proc-rlinf against the City, or its
agents, officers of employees, to a..'!ack, set aside, void or annul any approval by
the City in.::luding approval of its P]~nning Commission, City Coun::i1 or any
approval by its agents, officers, or employees with regard to this subdivision
plJT5uant 10 Se::tion 66499.37 or the Map Act.
13. Submit copies of Final Maps in a digital fOrma! such as (DXF) graphic file prior
to approval of each Final Map. Provide compnter aided design (CAD) copy of
the Final Map based on accurate coordinate geometry calcula1ioDS and submit the
information in accordance with the City Guidelines for Digital Submittal in
duplicate on 5~~ HD floppy disk prior to the approval of each Final Map.
14. Tie boundary of the subdivision to the California Coordinate System - Zone VI
(1983) or as approved by the City F:n~ineeL .
B. The follov.'ing are Code requiremems.
L Prior 10 the issuance of any building permits, provide a letter from Otay
Municipal Water District sming that the existing system is adequate to provide
fire protection and that all applicable fees Dave been paieL
2. Pay Park .Acquisition and Development (pAD) fees prior to the approval of the
Final Parcel lv'...ap. The amoUD1 of said Piill fee shall be determined by the
Planning D::pa.."1IDent according to the fee schedule in effect at time of payment.
Tne current PAD fee is $17,500 ($4,375 x 4 units).
3. Pay Residential Consrruction Tax prior to the issuance of any building permit a1
the. rate in effect a1 the time of issuance of permit.
4. Underground existing and new utilities serving the subject property prior to
issuance of any building pemit.
5. Comply with Section 19.24.170 of the Municipal Code ror all new coDSlruction
on Parcels 3 and 4 (plmh~nrlle Lot Standards).
6. Pay the following fees in accordance with the City Code and Council Policy:
2.. The Transportation and Public Facilities Develop=m Impact Fees prior
to the issuance of any building permit.
b. Signal Participation Fees.
.~
'-7
-----
P.zmiro Gar:':2
?~yes and Pa=i:.:;a A. C-ar:':2
- 5 -
SepteID~~:- ~. ~ 99~
~
~.
All applicable sewer fees, including bm not limited 10 sewer COllSrru:.:tion
fees.
d.
Pay the Telegraph Canyon Sewer Basin fee.
e.
Interim Pre-SR-l25 impact fee (effe..-'Live January 1, 1995)
Pay the amount oT said fees in effe:.:t at the time oT issuance OT building permits.
7. Comply with all applicable sections of the Chula VlS!ll Municipal Code.
Preparation of the Final Parcel Map and all plans shall be in accordance with the
provisions of the Subdivision Map Act and the Cbula V.ISUl Subdivision Orciin~n['.e
and Subdivision Manual. .
8. Prepare and obtain approval oT the City Engineer for the following:
2.. A precise grading plan prepared by a Registered Civil En.,oineer unless the
proposed grading meers the exemption requiremems contained in S~~on
15.04.150 of the Cbula VISta Municipal Code. An erosion ancl
sedimentation control plan and a drainage study shall be prepared as pal.
of said grading plan. All grading shall be in accordance with the City
Grading Orciin~n['.e 1797 as amended. The drainage study shall be
prepared by a Registered Civil F.~n"'eT and shall include the following:
(1) Methods 10 facilitate the lOO-year frequency runoff from the site
10 a level equal 10 or less than the current runoff.
(2) An analysis of impacts to dOWIlStTeam properties andlor srreets to
the point that flows enter a public storm drain.
(3) A recommendaIion as to improvemems necessary 10 reduce
impacts from this project.
D. Improvement design and construction plans for the private roadway, sewer
and utilities providing service 10 subject property.
C. A detailed soils report prepared and signed by a Civil Engineer registered
by the State .of California.
This preJimin~ry approval does Dot constitute finaJ approval of the Tentative Parcel Map. Then
is a IS-day apr...aJ period during which any interested party can appeal this determination, in
whole or in part. Appeals that cannot be resolved by City staff will be heard by the City
PJ~nnin~ Commission at the next available meeting. Final determinll1ion of the Tentative Parcel
.Iv'....ap will be .withheld pending the outcome of any appeals. If DO apr...aJs are r=ived during
the appeal pe.c;od, the City will consider this notice a Notice of Final Approval.
-.? t")
?..a:niro G2T::i2
?~y~s and ?a::-i::ia A. G2T::i2
- 6 ...
S~ptelIlb~T 8. : 99!
ine expira:iDn of this Ten:arive Parcel Map sball be rwo yea.-s ITom the date of Notice of Final
f.pprovaJ .is efie..."tive. Tn~ Tentative Parcel Map will expire a1 that time unless the Fir:~ 1 ?ar::eJ
W...ap has been filed or an eXtension of tim~ is requested and approved bY th~ City a::::o;-ding to
Se::-Jon 66452.6 of the State Subdivision W...ap Act.
If you have aD)' questions, please comact G~Il2 Franco, Civil Engin..<>er, a1 69l-5
)
/i{U/v;f d/d(:;g
v.'ll..LlAM A... ULLRJCH
SENlOR CIVn.. ENGINEER
STEPHEN GRJFFIN
PRINCIPAL PL1;NNER
"'!-.?:fp
= Sieve G~ :!'rin::ipal Plann::r
Jom Har~'~ P~ts E.n,gine:r
A.lgen "'ngi!=:ing, 428 Broadway, CIru.l2 Vi....., CA 91910
:c::\i1tm:~',=?]66_ca!
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(=:lille=i = =..2
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2.
El e::=::'i. city
3__
Mat.:'D Maint.
..f.
5==-~". -=D Mai!J::.
"'.
Otne= Cont=ac=~al 5erv~ce5 $
Or
~.
Lan::scape Supplies $
7.
00 _
Trash Collection ~ Disposal 0 ~
2.
Professional 5e=V~ces $
9.
Ci ty Staff Se::-v-:i.ces. $
$
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I, ->2B ${;
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$
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GR1>..ND TOTl'..L.. _ _ . _ _ _ _ _ . _ _ _ _ _ _ _ _ $
5'1'/
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v
~~A~~A^^AAAAA~^^^A^^A^_AA^^A^AAAAA_A_A_______A____A__A__________
lIlUMERID..L LISTING FOR 3TIDGET CODED ENTRY SYSTEM
$ Q
~ q-
"?
$ fi7
$ /0"2-
$ 2.
5352 Y~~~..LS TO Y~~'T.
3LDG'S STRDC'S &:
GRNDS
==============================================&-== ===============
G?_z..li!D TOTI.L>>>>>>>>>>>>>>>>>>>>>> s '39c.; ~~
. -
-----------------------------------------------------------
-----------------------------------------------------------
5202 PRO?ESSIO~..L SERv~CES
5252 ELECTP~C, UTILITIES
5253 TR1'..53: COT.T.~CTION/DISPOSl'.L
5254 WA.!.~
5252 SERVICE TO WI..INT. 3LD'S
STRDC'S &: GRlIDS
5252 CITY STI>.?? SER"li.LCES
$
$
$
5238 OTEE?. CONTRAuup.L SERVICES
5332 ~~5CF~E SUPPLIES
$
:?-2
-:
--
60
2-iD
6
10
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-:-==-:=--;S;'~
?RD2>:? 1\J..l'-B
Dis:::-i::: l;arne
JJl. 2 9 1223
057) I f3 P/,,'vJ l' IJ i-,) 1;//.)--;;
ei1:S-r- IJ /;7L.<:S
~ ~ i 7 i ~ ~ ~ ~ 1: ~ rn ~
5 '!.l
.!.. : ";YS'T . :=0::;-::>
7=:::- . 2 D . : . E 2
5?A ?hase
DIlits
I';::l-r:;.
':-;_1-_
5EQ:J!:J.ITD-L (:?RDGP...E55Tv3) L.z..l~5DDE 3DDGET W:J?.Y.S3:EET
J. Y. Chew
.:c i ~ rights rese:::-ve::L Ib::;a:::t of ::cis P1D:!.icatio!l u.ay be
=::::;>::-00112=::1 in any form or by any m=~T'I:=:, electrDde, mechanical,
?hotDCDp}-iDg, re=:;,::-di.ng, nor lIaY it be stored i!l a retrie~
system, Dr transcribed Dr transmitted or oth=-."O<iise copied for
?.ililic Dr pri,,-ate use, without the prior ...-::::i.tten pe=ission of the
author.
FOR lSw DIST?..ICT FORM7'.TION J..lIDjOR ??.O?OSED .:<Ulu.r'.E PROJECTS
'"!'"l:::tz:nc-cions
Tne worksheet is Iud out in sequence. Tn: first i=.Qms calculat.ed
.~-ill be used in subsequent fO=1ae. =d calculations. :l:::I~
SIJMM1!._TION IS ON l-'l!> L.1l.ST PAGE.
2. w""A'l~ (5254)
volume Costs Potable
co:ie 2
co:ie 2
CO:l: 3
A.
parkways/medians
#AcresX$2,420.00 = $
-=urz
tJ~{l3{lcf'gJ6 AC'sx$2,6BO.00=$
gZ.DD
slopes
AC'SX$2,790.00 = $
Subtotal of potable water volume only $
Volume Cost Reclaimed
CO:1-: 2 :;;arkways /medians
code 2 turf
CD:l: 3 slopes
#acres:x: $2,290.00 = $
#acres x $2,440.00 = $
#acres:x: $2,630.00 = $
3. Subtotal of reclaimed ;,-ater volume Dilly $
,;23
;-==--,,"'i c:
-==::>
(f iJ.:=== c:>s:;s)
if ;; net.e:::-s i::l:rll.<u,
~TI!==:;:::-s x S550.00/y::-.= S
if ~own,
~ ac::-es x 5550.00/}~.= $
f~e RA-i4
31i:>tot2.1
S
:20
G::-:.=15 t:>tal ~:>::- ."=.t:::-
~
'?
lo?-
?o=ula::y for ..-ater
cede KCJ: ETo=in.E20/YLX 35.3 1,,,-its = 1mits/ac/yr.x cost/1mit=$/yr
.. p='J acre in.
I-D. 575x~3=32.4" /y::-.2:35.3 U=2l 75 u/ac/y::-.x $2.052 = $2,420. OO/ac/yr
2-0.75 X4E=35"/yr .2:35 .3u=J.307u/ac/}'"Lx$2. 052= $2,580. OO/ac/yr
3-0.50X48=24"/yr.y35.3U=872u/ac/}T.x$2.D52= Sl,790.00/ac/yr
?::Jtable 1-98 base rate $1.84 + 0.212 cc & =g = $2.D52/u. [potable]
= $ 2.052 per unit 100 cu ft 0::- 748 gallons
TT*r*****************r*****************~************************~
1-0.575x53=35.8"/yr.2:36.3u=2299u/ac/yr.x $2.59=
2-0.75 x 53=39.75"/yr.Y35.3u=2~43/ac/yr x $2.59
3-0.5 x 53=25.5"/y::-. x 35.3U= 952.95 x $2.59=
$2,290.00/ac/yr
= $2,440.00/ac/yr'
$2,530.00/ac/yr
Reclaimed 2-98 base rate $L5B~0.10 cc.+O. O'''rg=$L 59/u. [reclaimed]
= $ 2.59 :;>:::- unit 200 cu ft 0::- 7~8 gallons
ET:> used is !!laX Otay allotment (stage 0)
]:l~lotments
stage # inches /}T
potable
48"
4411
::-eclaimed
53"
52"
o
2
Note: ::-eclaimed allotment is higher to allow for periodic
flleaching" of acc=Dated salts out of the root zone, a flushing
p::-ocess ~ed to driye salts down through the soil profile out of
the root =:;I!l=~
;:21/
L_ ~~~::?=~~~! :~25~)
- - -
.:::=::-~-~::e ====
" :;;: m=~=rs i::n::J..:::t,
~=te=-s x 5120.00 = .$
~= "
rre:.=::-s
uni=.l:J'W'!l,
.. i=ig a::=-es x $120. DO = '?
zf
uc-:
3. Y.tF.':3?:;-'-..LS TO Y.tF..TIITP..IN BuILDINGS ST?.'0C7IJP2S )..1D GRDD1L'S (53::2)
(2-=-=-i S=..=i:J:J. sys"cem rep2.ir pa=t.5)
::~.s:. ==-::~D=- 2': ~ wat:.== -volume CDS:'S
~
= '?
D.l2
2:
$
= $
10
4. SERV!:C3 TOY.LZ>..Th"T'!l..IN BUILDINGS STRUC'IW.ES .ZillD G?.DD1i!DS (52::2)
Calif_ 3=:2~h CDde certificatiDn of backflow prev=nters
~ ~2.=k~low p~evente~s x cost factO=/}T = $
1,,,:,,-:::-:-.::-11y = ~,...., :: m':='~c.T"s}
.........-.....-- ....;..J.. _....__
(~f #.m=~e=s unknown, use ~ acres)
x $40.00 =
costlY=" _
i-Z:-IQ
$
:1-
~- D'I'BER CONTRJ\.L:l'U.f>..L SERVICES (52.98)
{l2:!ldscap: 1!i.2..in.tenance CDsts, emergency i......~igatiDn system ::-=;'2.2.=-51
::~~ty p=onation dept. inmate work crews for reveg projects, ~~_~
::le2.T2.!lces 1 ~r2.il &: wall rraint:nance)
EISR """'=''''''gency I=igation
",-ater 'V~lume CDstS x CDst
l'l~_n
System
factor
Repa-i ""'s
= $
.$
gv
x 0.07 = $
page, do not
G-
carry o-ve=- -to n=xt
~'ii-i s section below
count t~~ce, enter
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c.1..
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:# x $-:,~:::.:; 0 = $
s
=
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2
'I11.ti
a=e:as
Slopes I~~gated ~
(e::-osio:ii control)
disturbed
==-=veg'd
acres x $2,840.00 =
.$
Slopes, cLry
dis~u=~d
:::-eveg'd
a,,'.
- :>
:;;:
J: $ 220.00 =
~
"?
Slope
undist,,~hed
natural
r.
ac's x .$ 270_00 = .$
Tree work
trimming/pruning total #
schedule lx/5yrs
trees/5yrs x .$50. DO/young
x .$200. OO/inte=
x .$200. OO/nat=e
=$
/y---
--
......-......-----...-
subtotal line. . ". . . . . subtotal line_ . . . . . . . subtotal = $
(ante::- in ne:>::j::' section)
- . - . - . - - ... . - . . -
5PZ Sage Preserva-
tion Zone
~
r.
ac's x $ 435.00 = .$
ac's x $ 870.00 = .$
lin. ~- x $ 0-4057 = $
.c.,-
$/En_ ' /y::-
DT? Dtay Ta= Plant
;;
'I'M Trail Maintenance #
.--, f.
;;L~
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s=hed~:= lz/2)7S. ?=~ ?~int/=~ishin3 ~~==ts
.. li::!.:::'.x cos:./lin.fL=5
r.Pogfl
$
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/so ~~ @ ---- ';~~o~-l ..-r-
_.~.... --==--- ~--.....\I:::"- ~_::'.
oS
lin. ft. w=.ll
/l';Tl -;=....J... =~
---- -
J:
2
sides
/
.....=5
J:
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-:iaiIlt
~r T.L:=sen/Matt.She=m-Wms:
:- li::!. ft. /3yrs. x $2..5 0 /lizl. it. =$ /y:::
!'Teguezu::...y (p=; TIting)
(both sides done, S... ;;c W... eY.pDS/3yrs; other 8::P l/5yrs.)
-V-w "View Wall ;;
lin... ft.../7}7.freg. x $ 3...45 l~~.f=.
= $
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\--: ---- --- ~.:::
Side~=l~ reD=';-/reDlace~2D.t (outside of st r.c.w.)
PW recammendationJ-rate=25%/loyrS@$3...00/sg f:.
For lO' wide, then $3.00 x 20'=$30"00/lin...ft.
25% DD.Ce every lO y::-s...
~ lin... ft x 0.25 / lO )~s x /$30.00= $
Post and Rail Fencing
20 }~ lifespaD. @ $l5.00/lin...ft.
# lineal Ft... / 10 x $15.00=$
EISR 3merg. I=ig. Sys. Repairs (top/page)
~
......... ......................:;:>
/'
c;
Fire clear2IJ.ces it
averages' 1 day/7 ac's
days x $330.00 cost/crew =
non-i~~~g & CODE 3 slopes
$
Reve?etation # days x $330. DO cost/crew = $
averages l day/every $ 1 K Dlant rraterial
in lan5scape -supplies section
Other onnancements Dr features
***T*****~******** GR~~ TOT~~ 5298 = $
2-(D
;;;'7
- . Lt.7..lc:'.s::':'-?E 5::??~::::.s (535:)
?:~~~ =~~=~22~ =~~ ~=7e~=~:~i8~ D=
s~~?leme=~~l pl~~ing5_ ~:v=~a3es 3~ 0=
=~ntrac~ =~5t (see ~Dve, sub~Dt~l line)
~==-=
- -- - -
- ---
------
=~--.;.~:::
:'2:
1~~5=~~= rr~~=~=~~~=~
$ =~s:: Df c:>:i.t::ract J: fac-:,oT = .;
$ ?/llc.f J: 0_03 = .; 6
7~ TPJ>..53 COT ,T ,"'cHON AND DISPOSJ>..L (5253)
40 cubic :yard rDll off dumpsters to facilitate . =2=e cleC=2:lces,
t::ail cle~-ances, general large scale clean uP projects_ .Averages
~~= dllrn95~er per eve~ 7 non-i-~igated acres of sl~e area.
a=~es / 7 a=~es [per load] J: $2BO_OD/dumpste~ = $
non-i~~1.g
slopes
acres
nOD-L~..l.g slope
/ 7
x
$2BO_00 =
$
f
8 - PROFESSIONJ>..L SERVICES (5202)
~utside (the City) consultant services, historically used ~y ~he
assessment engineer for the spread of assessments.
Tn: servj.ces of Dther eA.-perts typically outside the realm Df
~:mting landscape maintenance.
- - - - - - - . - . - . - - - - - - . - . . - - . - - - - - . - . - - - - - - . - - . - - . . - - - - - - . - - - - -
G?_Zl.M) STI3TOTJo..L OF P,T, l~ Jo30VE LTh"E ITEJVI..5--$
- - - - - - - . . - . - - - - - - - . - - - . - - - . - - . - - . - . - - . - - . . . . - - . - - - . . - - . - . - - . . - - . - - -
..-..,/
~
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~---^--^----^~-^^^^^^---^^-^-^^--^-^-^----^-^-~-^^^^^^^^^^^^^^^^^^^
-- CZ:;. 5TJ...7? 5:=2-~TICE5 (5252)
C~~y D7=~b=ad :D= 5~~=f se~~~:es.
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...:....... --:...~~...y ,~...-"=:!....-
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=
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Subt.Dt.al
of all
C::lsts
lI2int
j: C!i.Te.::head ~.aC:::::J= =
(m::lst cur::-ent
7';gur;>)
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.$
.$
3JLf
x
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Engi:2ee_i:::1g
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=
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Manag=merrt Info=ma~io:J Systems
(Y;.IS) Flat Rate .$
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=
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50.00
TO'n.L Staff Se.c v.ices. . . . _.$
b"O
TTT***TTT~T+TTT*T**T****************************T**********~~+***
********T**********T**********************************T****~*****
G?~JlD TO'n;-..__..G?~~ TOT~.L.._..$
****************************************************************
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7.-TrashC~11ection tt DispDsal $
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PrDfessiDnal Se=-,~ces
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City Staff Se~,~ces
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GR.1>..lB TOTI>.L...... _ _ . . . . . . . . . __ $
~~~~^AA^AAAAAAAAAAAAAAAAAA^AAAAAAAAA_A__A___A_A_A_A_A_AAAAAAAAAA
lWMERICF..L LISTING POR 3UDGET CODED ENTRY SYSTEM
5202 PROFESSIO~.L SERVICES
$
3252 ELECTRIC, UTILITIES
$
5253 TRF.~ COT~~CTION/DISPOS~..L $
=.,-~
-'-~-
W)LL~
$
5252 - SERVICE. TO MJI..INT. 3LD' S
STRDC' S tt GP.lIDS
$
5292 CITY STI>.FP SERVICES
$
5238 Ol~.-'. CONTRACTUJl..L SERVICES $
5352 L.JlliD5~..PE SUPPLIES $
5352 MAl'.:y.T~..LS TO K~Jh'T.
3LDG'S STRDC'S &:
GRND5
$
-----------------------------------------------------------------
-----------------------------------------------------------------
G?-~TOTI>..L>>>>>>>>>>>>>>>>>>>>>> $
-----------------------------------------------------------
-----------------------------------------------------------
3tJ
5#/g/T ~
}UI1e 8, 1593
Citv of Glula Vista
DeparTInent of Public Works
Enginee:-'.u,g Division
RE: l...."lJ'.IDTE P/..RCEL M.AP 94--3, t'>47 E. N.APLES STREET,
FIT r: ;' 2-165
We,Rami:ro Garcia -Reyes and Patricia Garcia, subdividers
or said m~, reauest annexation to OPen Space District No. 18.
... .....t'--......; .... .... .I.
as indicated to us by the Tentative Map conditiop.s dated
SeptemDe:- 8, 1994,-
Sincerciv'
<<~jik
". ~(7-L. Za
_-'UejanQI"~' ;.::mrCla. pata
Agent -
Ramiro cia-Reyes &; Patricia Garcia
2086 Cmmt:ry Lane
Yuma, A-''?ona 85365
/J
I .
3/
THIS PAGE BLANK
:;:?-/
.- ..::--'
ATTACHMENT
7. CO2 Reduction Plan Implementation and Action Measures
Measure 1
MUNICIPAL CLEAN FUEL VEHICLES
Description
Purchase of clean fuel vehicles during normal
turn-over of municipal fleet between 1996-2010.
Includes electric, natural gas, and other
alternative fueled vehicles.
Target Sector
Municipal govemment There are currently about
330 vehicles in the municipal fleet; this is
projected to grow to 400 by 2010.
Implementation Costs
Approximately $660,000 in total 1996-2010
incremental capital costs above conventional fuel
vehicles; although cost reductions are expected
as clean fuel vehicles become more widely used
between 2000-2010. O&M costs are assumed to
be equivalent to conventional fuel vehicles.
Additional implementation costs will include a
$400,000 CNG fueling facility at a new
corporation yard.
Fiscal Impacts
Lower municipal energy costs. Reduced damage
costs associated with projected air quality/global
warming.
Funding Options
C,F,G,H,I,M
CO2 Reduction
251 tonslyr in 2010.
Sector Penetration
30 . 50% annually of all gasoline vehicles
purchased, increasing to 70 percent by 2000.
Savings ($/yr in 2010)
Energy
Avoided CO2 damage
$46,000
16.000
$62,000
Implementation Responsibilities
Primary:
Support:
City fleet managers
CO2 program
Implementation Schedule
Already ongoing.
573\002
90
8/21/96
I
~8
7. CO2 Reduction Plan Implementation and Action Measures
Measure 1 Continued
Implementation Steps
1. City fleet management staff are already moving toward clean fuel vehicles, and this measure
simply proposes a fonnalization of the City's commitment to ultimately operating a municipal
fleet known for its emission reduction benefits.
2. Because the early years of this measure are capital intensive, staff emphasis should be placed
on raising funds to bUY-down the incremental cost of new clean fuel vehicles. In addition, under
the life-cycle policy of this plan, the CitY Council may want to simply acknowledge that the cost
of operating a clean municipal fleet is worth 15-20% more than business-as-usual until clean
fuel vehicles begin to decrease as expected.
3. Clean fuel fleet vehicles should be monitored to evaluate their perfonnance and energy and
CO2 savings.
4. Future plans for a new corporation yard should include altemative fueling facilities.
5. The CitY has agreed to participate in the Clean Cities Coalition.
I
I
J
I
I
573\002 91 8/21/95 I
a
CallEr A
California
EnvironmcutaJ
ProtectiOD
Agency
8
Air Resources Board
HAAGEN-$MIT
LABORATORY
P.O. Box 8001
9528 TelstaI Avenue
El Monte. CA
91734-800 1
A TT ACHMEm _ :b
July 3, 1997
Mr. 3ill Gustafson
Transit Coordinator
Department of Public Works
Transit Division
City of Chula Vista
707 F Street
Chula Vista, California 91910
Dear Mr. Gustafson:
Thank you for your recent letter requesting
information on exhaust emissions from diesel and
compressed natural gas engines used for transit bus
operation. I am always happy to see transit operators
place such emphasis on the air quality impacts of their
equipment choices.
Heavy-duty engine models are tested for California
certification by the engine manufacturer, and the test
results are examined and approved by the California Air
Resources Board (ARB) staff. The manufacturer installs a
representative engine on an engine dynamometer, runs it
over a prescribed speed and torque pattern, and collects
and measures the resulting emissions. The emissions test
is run when the representative engine is new, and
repeated after that same engine has accumulated about
1000 hours of running time. The emissions rate for each
pollutant is then extrapolated from these two data points
out to the regulatory useful life mileage of the engine
and compared with the required emission standards
(currently the regulatory useful life mileage for urban
bus engines is 290,000 miles.) An engine is said to be
successfully certified ~ the test value, ~ the required
standards when the extrapolated test value for each
pollutant is less than or equal to the corresponding
standard.
According to your request, the following table
presents the certification values submitted to ARB for
the urban bus versions of Detroit Diesel Corporation's
@
?:te Wilson
Govunor
Secretary for
EnvironmentaL
Protection
~
3i~':" S:lsta::son
-2-
july 3; 1997
Ser~es 50 diesel-fueled engine and Series 50G natural
gas-fueled engine for the 1997 model year:
g:::ams/bhp-hr NOx THC/NMHC CO PM
-'
Ce::--cification 4.0 1.3/1.2 15.5 0.05
Standard
Diesel (ll 4.0 0.01 (THC) 1.0 0.05
Na-cural Gas(2) 1.9 0.8 (NMHC) 2.6 0.03
(ll A-~ Executive Order A-290-58
(2) ARB Executive Order A-290-6l
Definicions:
grams/bhp-hr ; grams per brake horsepower-hour
NOx ; oxides of nitrogen
THC ; total hydrocarbons
NMHC ; non-methane hydrocarbons (essentially THC
with the methane content subtracted)
co ; carbon monoxide
PM ; particulate matter
Please note that both of these engine models are
certified to the same NOx standard. That is, the
manufacturer is only committing these engines to maintain
their NOx emission levels at or below the value of the
same NOx certification standard over the useful life of
the engine. So, while the natural gas engine test data
show a NOx emission level of 1.9 grams/bhp-hr, which is
significantly below the 4.0 grams/bhp-hr NOx
certification standard, the manufacturer is only
committing that engine to maintain NOx emissions no
higher than that certification standard, the same as for
the diesel version. .Manufacturers have the option of
certifying engines to optional, reduced-emission NOx
standards, but Detroit Diesel has not yet chosen to do so
for the Series 50 natural gas engine model.
3il: Gustafson
-3-
July' 3, 1997
Natural gas engines are typically certified to the
optional NMHC standard since by far the largest portion
of cheir hydrocarbon emissions is made up of methane.
Less emphasis is placed on methane emissions since
methane is essentially non-reactive and does not
significantly contribute to the formation of ozone.
As you can see from this table, the natural gas
engine is significantly cleaner in NOx and PM emissions
than the diesel version, while the diesel emits less CO
and hydrocarbons. An additional factor is that ARB will
soon be asked to consider whether diesel exhaust should
be declared a toxic air contaminant. At this point, no
one knows what the consequences of such a declaration
would be, but the possibility should be kept in mind when
considering the environmental effects of operating
diesel-fueled engines and vehicles.
Regarding upcoming changes to heavy-duty engine
certification standards, the U.S. Environmental
Protection Agency has proposed a federal combined heavy-
duty engine standard for NOx + NMHC of 2.4 grams/bhp-hr
or, optionally, 2.5 grams/bhp-hr with a 0.5 grams/bhp-hr
maximum on the NMHC emissions. These new standards would
apply to natural gas-fueled engines, as well as to
diesel-fueled engines. Such new standards would become
effective beginning in the year 2004. Staff will propose
that ARB adopt the same standards and implementation
timing for California in the near future. Changes to the
CO or PM standards for urban bus engines are uncertain at
this time.
When considering greenhouse gas emissions, the
natural gas engine's emissions of methane are a
complicating factor. The tendency is for diesel engines
to emit more carbon dioxide (C02) than similar natural
gas engines due to the nature of the fuel (i.e., because
diesel fuel contains more carbon than natural gas.)
However, natural gas engines also emit large quantities
of methane, which is anywhere from 20 to more than 100
times as destructive as a greenhouse gas than CO2, on a
pound-for-pound basis. A basic analysis done by ARB
staff for the Mobile Source Emission Reduction Credit
.
Bi=-=- Guscafson
-4 -
Ju1y'3, 1997
Guidelines (a copy of which is being sent to you under
separate cover) suggests that the tradeoff between total
diesel engine greenhouse gas effective emissions and
those from a comparable natural gas engine favors the
latter. However, such an analysis is subject to large
uncertainties and may be specific to the particular
engi~es being considered. ARB does not routinely collect
data on CO2 and methane emissions from heavy-duty
engines, so please contact the manufacturer of the
engi~es you are considering for that information.
While ARB staff cannot provloe you with detailed
cost informacion, due to the many variables involved, the
Mobile Source Emission Reduction Credit Guidelines
contain a basic cost analysis developed several years
ago. Please be aware that many of the cost numbers that
went into the Guidelines' analysis have undoubtedly
changed over the intervening time; however, you may be
interested in using the methodology as a starting point
for your own analysis. Please conduct your own detailed
cost analysis tailored to your specific requirements.
3e~ause ARB is committed to reducing NOx emissions
from heavy-duty vehicles to the maximum extent possible,
I urge you to select the natural gas option for your
upcoming bus purchases. The more than 50 percent NOx
reduction made possible by choosing the natural
gas-fueled engine over the diesel version is significant
and would represent a major step toward reducing your
transit system's impact on local air quality. I
understand that the costs associated with this choice can
be significant, depending on the particular circumstances
but there are several entities, as noted below, which can
provide funding to offset some of these additional costs.
For operational information and data, I recommend
that you contact Sacramento Regional Transit to learn of
their positive experiences in operating a large, natural
gas-fueled transit fleet. Their General Administration
number is (916) 321-2800. The San Diego County Air
. .
Pollution Control District is. a good source of
-
3l~~ Gustafson
July j, 1997
information on funding and I suggest you contact
Mr. Morris Dye at (619) 694-3303. Mr. Joe Semerad, of
San Diego Gas and Elect~ic, at (619) 654-1105, could also
provide funding information.
Your lette~ also asked if .~B has certified Detroit
Diesel Corporation's Series 40 engine. This diesel-
fueled engine family is actually manufactured by Navista~
and sold by Detroit Diesel under the Detroit Diesel
nameplaee. Ie has noe been separately certified in
California by Deeroit Diesel, so sales in this state
could require a significant support arrangement between
Detroit Diesel and Navistar. Please contace Detroit
Diesel to dete~mine availability of this engine in
California.
Of further interest, ARB staff will soon conduct a
symposium on future means of additional emission controls
from all sources, including transit operations. The
tentative date is in late summer or early fall. There
will be discussions of alternative fuels for fleet
operations, including additional information on some of
the questions we have addressed in this letter. Your
name has been placed on the mailing list so you will
receive scheduling and agenda information as soon as it
is available.
I hope we have clarified some of the points to be
addressed when considering the choice of natural gas
versus diesel fuel for transit bus operation. Please
give strong consideration to choosing the natural gas
option as a means of benefitting the air quality in your
city. If you have any more questions, please contact
Mr. Jack Kitowski, Chief, On-Road Controls Branch, at
(626) 350-6408.
Sincerely,
H. Cross, Chief
Source Control Division
SDG.~
~ San Diego Gas & Ele
ATTACHMENT
3
P:: =-:;lX ~e31 . SAN DI"G:::. :;;A 921;2-"1~.
FILE NO
July 3, 1997
Bill Gustafson
Transit Coordinator
City of Chula Vista
707 F Street
Chula Vista, CA 91910
Subject:
CNG STATION OPTIONS
Dear Bill:
Attached is a copy of the report you requested discussing various options available to the
city for re-fueling CNG powered transit buses. If you have any questions or need
additional infonnation about anything in the report, give me or Joe Semerad a call. My
number is shown below and Joe's is (619)654-1105.
Sincerely,
/, " '(
'; I J
~;~ /01/./-1
- /
Ted Roney I
Project Engineer
619/696-2710
...
cc:
Howard Levin wi attachment
Joe Semerad wi attachement
Neil Sybert wi attachment
Pat Barnes wi attachement
Don Hitchcock wi attachment
TR/amh
attachment
CITY OF CHULA VISTA
Ootians far Refuelinf! CNG-Pawered Vehicles
July 3, 1997
The City of Chula Vista is considering purchasing 11 new CNG-powered transit buses. It
is assumed that if CNG-powered buses are selected this time, the City will eventually
convert all their bus fleet to CNG-powered units. Based on the normal replacement of
buses, within 10 years, the entire Chula Vista bus fleet would be CNG-powered. It is
estimated that the total fleet would amount to 40-45 buses. The City also currently has
some CNG-powered passenger vehicles. These vehicles are re-fueled at the school
district's CNG station on J Street in Chula Vista. This vehicle count may increase
depending on the bus decision.
,
Tnere are five possible options for re-fueling the City's CNG fleet. These are as follows:
1. Install FuelMakers
· These small units are relatively inexpensive units that can be used for
overnight re-fueling of vehicles. Their main problem with these units is
they are very limited in volume. The typical output from one of these
units is about 2 standard cubic feet per minute (scfin) or 120 standard
cubic feet per hour (scfh) of natural gas. One "therm" of natural gas is
equal to about 100 scfm, so the output of these units is just over 1
therm per hour. Based on our experience with MTDB, the fuel
requirement for a transit bus averages about 75 therms per day. Based
on this, the FilmMaker could not fuel a bus overnight. FuelMakers are
designed for use with passenger vehicles that usually take less than
about 10 therms to re-fuel (8-10 hours overnight to re-fuel).
2. Utilize the existing CNG station at the school district on J Street
· This facility is designed to slow fill school buses overnight. There is a
fast fill dispenser that can quickly re-fuel 5-8 passenger vehicles from
the storage vessels located at the station. The storage vessels are
replenished by the compressors, but at a slow rate. Re-fueling one bus
from the fast fill dispenser would deplete the storage vessels, meaning
the rest of the re-fueling process would come directly from the
compressors. The total output from the compressors at the station is
about 50 scfin. At this rate, it would take about 2 1/2 hours to re-fuel
each bus. Again, this station would not be able to handle the 11 new
buses.
City of Chula Vista - CNG Options
July 3, 1997
3. Utilize the existing CNG station at MTDB' s facility on Main Street in Chula
Vista
...
· This facility was designed to re-fuel transit buses, so it has large enough
compressors to re-fuel buses directly. The total output from the
compressors is currently 1,300 scfm. There is some potential to
increase this output, but there is a cost associated with this increase.
Additional work would be required to determine how much "surplus
capacity" exists at this site. The surplus capacity is a function of the
complete re-fueling process, and not just the output from the
compressors. I think it is reasonable to assume that this existing station
could handle a 10% increase in volume with a minimum of investment.
There are currently about 50 buses at this site, so about 5 more buses
could be added. In order to handle the II new buses, the gas service
line into the site may need to be up-graded. To handle an additional
40-45 buses at this site would probably require additional compression
equipment and fueling hoses. More work would be required to
determine the extent of any up-grades and/or additions and their related
cost. Also, there is no fast-fill dispenser at this site to re-fuel the City's
passenger vehicles.
· Another issue that has to be addressed if this site is used by the City of
Chula Vista, is one of fuel cost accounting. There is no direct,
automatic measurement of the fuel at this time. The fueler manually
records the pressure in the bus before and after each re-fueling. From a
chart the amount of natural gas in the bus before and after re-fueling is
determined. The amount of natural gas added is the mathematical
difference between the two volumes. This process is time consuming
and tends to be inaccurate. The cost to install a state-certified sales
meter typically used at CNG stations is high (estimated at $300,000).
If a state-certified sales meter is not required, a significantly cheaper
($20,000) metering system can probably be developed.
· Due to limitations set by the California Public Utilities Commission,
SDGE would not able to cover for any of the costs to up-grade this
station to handle the buses from the City. The City would, therefore,
need to provide the necessary capital funds from its budget.
4. Utilize the CNG station planned forMIDB's facility at 16th and Imperial in
San Diego
. This station is being designed to handle a total about 70 buses, in a
two-phased construction project. Initially MIDB is going to purchase
about 45 buses, and add the other 25 buses in 1999. The first phase of
the project includes construction of the re-fueling station. The second
phase involves an up-grade of the gas service line into the site. This
Page 2 of 3
City ofChula Vista - CNG Options
July 3, 1997
second phase could be moved up and completed at the same time as the
first phase. This would provide capacity at the site to handle the new
11 buses. But, as MIDB adds buses, this excess capacity would
disappear. This option would, therefore, only provide a bridge to
temporarily handle the 11 new buses. It does not provide a long term
solution. Again, there is no fast-fill dispenser planned for this site to re-
fuel the City's passenger vehicles.
· The issue of fuel cost accounting is also involved at his site. No
automatic metering is currently planned at this site. Refer to the
appropriate discussion in item #3 above.
5. Construct a new CNG station for City ofChula Vista
· A new station would include facilities to handle the requirements of
both the bus fleet and the City's passenger vehicles. The maximum
area required for the compressors and storage vessels is about 20-feet
by gO-feet. In addition, a fast-fill dispenser would need to be located in
the general area of the liquid fuels re-fueling island. The cost ofa new
station can vary substantially, depending on the requirements of the
City. The compressors for a transit-type CNG station will cost about
$400,000 - $500,000. The total cost of a very basic station with the
minimum of controls and alarms, no automatic fuel measurement and
no sound enclosure, could be as low as $750,000. A more typical
station with meters, sound enclosure and more sophisticated controls
could cost in the $1,000,000 - $1,200,000 range. More work would be
needed to define the re-fueling process the City would use and to
develop design parameters for a new CNG station. These issues will
determine the final design concept for the station, and ultimately its
cost.
,
. There are two possible option for funding the construction of this new
station. One would be for the City to provide the necessary capital
funds from its budget. The other option involves the City guaranteeing
a minimum volume throughput to a third party who would build the
station. The third party would build and operate the station, and the
City would pay a unit rate for the fuel, with a minimum amount
specified. SDGE might possibly be interested in an arrangement like
this. The problem for the City is the small number ofbuses being
considered at this time makes it difficult to develop an economically
viable project.
There are other issues related to the various options discussed above such as maintenance
and staffing for the re-fueling operations. These are issues that are better addressed by
City personnel familiar with the specific work rules, union issues, etc.
h:\projects\cvcil)'lreportl.doc
Page 3 of 3
. MTDB J!Ji'h
~..1etropoflta:1 Trans'! De'/e1opment Board ~
1255 ImpenaJ Avenue. Suite 1000
San Dieco. CA 92;01-i'~90
,619) 231-'466
=AX (619) 234-3407
AT! ACHMENT__i
July 15,1997
CIP 448 (PC 204)
Mr. Bill Gustafson
Transit Coordinator
Chula Vista Transit
707 F Street
Chula Vista, CA 91910
Dear Bill:
Subject: CNG BUSES FOR CHULA VISTA TRANSIT (CVTJ FLEET
Attached is a memorandum describing the options for possible fueling, maintenance, and
operation of possible Compressed Natural Gas (CNG) buses for Chula Vista Transit at the
South Bay Maintenance Facility. This is in response to your request of June 10, 1997.
MTDB and ATCNANCOM staffs have reviewed several options and concluded that the most
practical, near-term option at our South Bay Maintenance Facility would be for fueling vehicles.
The largest obstacle to performing additional service would be the ATCNANCOM contract, which
will end in June 1999. ATCNANCOM would be unwilling to add staff and resources for such a
short period, since the new buses will likely not be available until mid or late 1998. However, the
fueling of CVT buses. could be accomplished at South Bay Maintenance Facility for a temporary
period of a few years as CVT explores and develops long-term options. If the fueling option is
considered, ATCNANCOM and MTDB staffs would want to do some additional research on the
approximate fueling times of the CVT buses and the schedule of the ATCNANCOM CNG fueling
to ensure compatibility that would minimize any impact to either operation.
While it would seem premature to rule out the options involving maintenance or operations
completely, these options would require higher costs and possibly adjustments to the
A TCNANCOM contract in order to be successfully implemented.
For your background, I have also attached a memorandum briefly explaining some of our
experience with CNG buses as you requested at the recent Regional Transit Management
Committee meeting. In general, our CNG bus experience has been positive. While there have
been technical challenges which would be expected with any new technology, the performance
has been very good. Moreover, we have received very positive public support for the CNG buses.
While there may be some small, higher-operating costs relative to CNG, we believe that ridership
response has more than offset any of those operating or maintenance costs.
Member Agencies:
City 01 Chula Vista. City ot CoronadO. City 01 El CaJon. City 01 Imperial Seaeh. City of La Mesa. City of Lemon Grove. City 01 Nalional City. City of Poway. City ot San Diego. City 01
Sa.nlee~Counry Dr San Diego. Slale 0' Calilornla
Metropolilan Transit Developmenr Board is Coordinator at the Metropolitan Transit System and is Regulatory Authority for ~ Paralransit Administration
SubSIdiary Corporations: :Q: San Diego Transit CorpOration. .~, S~n nipoo Trollev. I~c. and :'"8. San Oieoo & Arirnn.. c.~~._._ ......C<____u .........._n..
Mr. Bill Gust3fsoo
July 15, 1997
Page Two
.
.
We will continue to work with you on this subject as needed. If you have a desire for additional
information, please don't hesitate to call me, or Elliot Hurwitz at 557-4502.
~:;' ,
Thomas F. Larwin
General Manager
L Tresc
L-GUSTFSN.EHURWI
Attachments: Memorandum Chula Vista Transit CNG Options
Memorandum CNG Bus Information MTDB Contract Services
MTDB
MelropQltan 1ransH Developmenr Board
.
.
~
Memorandum
Date: July 9. 1997
To:
From:
Subject:
Bill Lieberman
Elliot P. Hurwitz i.1 H-
CHULA VISTA TRANSIT (CVT) COMPRESSED NATURAL GAS (CNG) OPTIONS
CIP 448 (PC 204)
MTDB staff met with Ralph Ayala (Maintenance Manager, ATCNANCOM) and Don Kilner
(General Manager, ATCNANCOM) on July 2, 1997 to review options for possible fueling,
maintenance, and operation of Chula Vista Transit's proposed CNG buses. This review is based
on a request by Chula Vista Transit (see Attachment A). One key element in this review is that
FY 98 is the last guaranteed year of the A TCN ANCOM contract, and one option year remains for
FY 99. If a decision is made to purchase CNG buses for Chula Vista Transit, it is estimated that
they would arrive some time in FY 99, toward the middle to the end of the last year of the
ATCNANCOM option year.
Three options were reviewed for some Jevel of fueling, maintenance, and operations at the
South Bay Maintenance Facility (SBMA operated by ATCNANCOM at 3650-A Main Street,
Chula Vista:
. Option 1--Fueling Only
. Option 2--Fueling and Maintenance
. Option 3--Operations, Fueling, and Maintenance
Option 1--FuelinQ Only
It appears, on the surface, that 8 to 9 buses up to the maximum of 11 buses per evening could
be fueled at the CNG fuel station at the SBMF. In this scenario, CVT would transport the bus to
the SBMF. The CVT employee would pull the bus into the service lanes. ATCNANCOM
employees would fuel the vehicle. When fueling is complete, the CVT employee would take the
bus back to the CVT yard. An agreement with ATCNANCOM would require hold harmless
clauses regarding insurance, workman's compensation, and liability issues. A general schedule
would be set; however, ATCNANCOM thinks, in general, that each CVT bus could be fitted in as
the buses come into the service lanes with minimal delay. The buses could be fueled between
6:00 p.m. and approximately 4:00 a.m. (most would be fueled prior to 3:00 a.m.).
Member AgenCies:
CIty 0' Ch~ VISta. Cty 01 Cot~. Cily 01 EI C.a,on. City 01 ImpenalS..Ch. City 01 LiI Mesa.. City 01 Lemon Grewe. Cryol NabOMI Clly~ City of PowaY. C&tyot S.ln Cltego. c.ly 01
S~I... Counfyot Siln Doego. StAI. of CalitCN'rua
Metr~jtan Trans.t Devetopment Board is CootdinalOt oIlhe Metropolitan Transit System and is Regulatory AulhOnty for ~ Paratransll AdtrUntstralion
SubSIdiary CorporatIOnS: l~ San Diego Transit Corporation. ~ San Diego Trolley. Inc. and riil San Diego & Arizona Ea:s:t"r" R;ubol~v("..l"lrnn..nv
ATCNANCOM would charge CVT for the actual cost at the natural gas plus a nominal labor cost
for fueling the buses. In this scenario, there would be no storage of CVT buses on site and no
maintenance performed. If this option becomes a reality, ATCNANCOM would need to perform a
time analysis of the current fueling and the added service expected in November plus the
projected CVT spacing of the CNG buses. This would be done to try to minimize delays to both
CVT's and ATCNANCOM's fueling and to maximize the flow through the CNG station.
Option 2---Fuelinq and Maintenance
This Option was found to be the most difficult to implement for a variety of reasons. Trying to do
maintenance on vehicles away from the operations of CVT would take a lot of coordination. The
biggest Question would be maintenance costs. In addition, since this is the end of the
ATCNANCOM contract, it would not want to gear up significant staff and spare parts to
accommodate a new fleet for only a short time. The biggest obstacle would be the coordination
and availability of vehicles. Having one contractor maintain the fleet and one operate the fleet
has tremendous possibility for confusion and finger-pointing. This option is the least desirable of
the three being considered.
Option 3-{)perations, FuelinCl, and Maintenance
In this case, ATCNANCOM would operate the CNG buses as a subcontractor to CVT for possibly
Routes 701 and 702. Both of these routes are near the SBMF and would be easy to operate in
that regard. There are a few Shortcomings to this option. Rrst, CVT is a small operation.
Subcontracting two of the CVT routes to another contractor, while possible, would be a challenge
to coordinate the CVT routes between two contractors. Radio communications would be the
biggest challenge. Equipping the CVT buses with cellular phones to be able to communicate with
the CVT dispatch, while also communicating with the ATCNANCOM base is possible, but more
difficult than a one-contractor operation. The more significant issue is that the buses and
operation would need to be operated for a term of at least three years to take into account the
training of vehicle operators (15-20), maintenance personnel (4-5). and spare parts inventory.
ATCNANCOM's current contract would expire with the option term in June 1999, which may be
only three to nine months after the new bus deliveries.
Conclusion
The only option that both MTDB staff and ATCNANCOM staff were comfortable with was
Option 1---Fueling Only. This was also considered a standby position (this would only seriously be
considered as a last resort if no other option for fueling CVT buses existed). The MTDB Contract
Services operation is currently at 53 CNG buses with 13 diesel buses arriving this fall for the
November service changes. Six additional CNG buses are included in the Short-Range Transit
Plan for FY 99, so the SBMF could easily increase to 72 buses without the 11 C\IT buses.
-2-
While that facility could handle 83 buses, with the growth of the MTDB Contract Services., it
would be nice to have some capacity to grow at that facility.
aWashi
M-CVTCNG.EHurwi
cc: Rich Murphy, SDTC
Don Kilner, ATCNANCOM
Roy Meenes, MTDa
Attachment: A. Chula Vista Transit letter dated 6/10/97
\.;
...-,~
-3-
CNG BUS INFORMATION - MTDB CONTRACT SERVICES
.
.
RANGE OF CNG BUSES
The MTDB Contract Services 900-Series routes operate 51 1995 New Flyer Industries 40-foot
buses with a 3600 psi natural gas system with a fuel storage of 16.384 Standard Cubic Feet.
The buses have Detroit Diesel Series 50G operating on Compressed Natural Gas that re~ults in
275 HP and 890 ft-Ibs of torque. This bus provides a range of approximately 350 mileS. All 900-
series routes are operated without the need to switch buses on a route during most of the year.
The three longest daily runs, which are in service from about 4:00 a.m until 2:00 a.m., have a
bus switch in midday during the summer since the air-conditioning reduces the range. This has
not been a problem as the buses are exchanged on a scheduled relief. If the 3600 psi system is
used and approximately 16,000 standard cubic feet of capacity is provided, then Chula Vista
Trans:t would not have to be concerr:ed about range as its exi::;ting routes and service hours do
not exceed 350 miles.
MAINTENANCE
The MTDB CNG buses are now about 18 months old. The current mileage varies from a low of
30,000 to a more typical 50,000-80,000 miles range. The buses were on warranty for the first
1 2 months, except the engines and transmissions which are still on warranty. There are only a
few basic differences in maintenance compared to a diesel bus. The basic preventative
maintenance Inspections are similar and take about the same time whether for a diesel or a CNG
bus. Some of the differences:
Cf'IIG buses - have spark plugs that are changed about every 15.000 to 18.000 miles. The fuel
system is more complicated than a diesel bus, yet does not require any significant maintenance in
terms of time. ATCNANCOM and SDTC have had considerable problems with the CNG fuel
system supply valves that Detroit Diesel is working out on warranty. There is a fire suppression
system and gas detection system on CNG buses that is periodically serviced.
Diesel buses - ATe does not have to do exhaust smoke opacity testing on the CNG buses which
must be done on diesel buses. The engine compartment on the CNG bus is cleaner than diesel
bu.~es, hC'w"tleve:-, tha:e; is not mt:ch savinf;: :e:atGd to this.
Overall. ATCNANCOM has not experienced any differences in the maintenance costs of the CNG
versus diesel buses. The buses are still new and the jury is still out on engine life. It is not clear
if there will be any special long-term testing required of the CNG fuel tanks. This potential
inspection cost has not been identified.
FUEL COSTS
The cost of CNG versus diesel fuel has been on a roller coaster. CNG costs have been relatively
steady at about $0.27 per revenue mile. The cost per therm has gone from about:$0.55 per
therm to about $0.60 per therm lately. It is not clear about the long-term trend. Meanwhile,
.
.
diesel has fluctuated from SO.20 per mile (SO.60 per gallon) to sO.30 per mile (SO.90 per gallon)
or more. One advantage appears to be that the CNG fuel cost does not vary as much as diesel
and the budgeting for CNG fuel is more reliable. Overall to date. MTDB Contract Services has
saved on the fuel cost compared to diesel, since diesel hes been higher than the CNG over most
of the past 18 months.
TRAINING
When A TCN ANCOM received the new CNG buses there was a training program provided for all
staff. MTDB paid ATCNANCOM directly for that training cost independent of the revenue
mileage rate. Much of this would have been required even for diesel buses, since there were
many new features and the drivers would have needed training regardless of fuel type, The
following was provided:
Mechanics - 80 hours of training (most would have been required for CNG or Diesel).
Servicers/Cleaners - 20 hours was budgeted, yet only about 8 hours was needed, This was
primarily related to CNG fueling and safety procedures and bus features.
Management Staff - All given safety training and briefing (a few hours each).
Vehicle Operators - 1 6 hours including 4 hours of classroom training and 12 hours on the bus
driving, This would be recommended for CNG buses. For diesel buses this could be reduced to
be between 12 and 14 hours. The drivers need to have some experience driving prior to revenue
service regardless of bus type. If CVT goes from 30- to 35-foot buses to the new 40-foot buses,
it would be essential to have training for the vehicle operators.
-
Overall, the training cost related to CNG buses was minimal compared to the ~verall training
required for new buses. Even if the buses were diesel, there still would have been substantial
training for mechanics and vehicle operators.
PERFORMANCE
T....... MTng ."'~I(:" ',.Iew -r"',="" b'tC"o." WI'tk +~~ J'"\,.~.....:. P-i:":lC'~1 ?7~ '..JO w.,.....,I."~ .-,.,-,d ...1..~ A','.J'"". ~ o-J'.I)O
. ~ - ,.~. ,; ~ .... ""......... .I.....,__......_......_v._.. .0. _..~I..... ... ... --. w
transmission perform as good or better than the other diesel buses ~n the region, in terms of
acceleration and power. Some ('f the earlier CNG buses were under-powered and performed
worse than diesel buses. We have not had to add any buses because of CNG. Buses have had to
be addec! bec~use of much higher ridership resulting from the positive response to CNG buses.
L Trese
R-CVTCNG.EHURWI
7110/97R
-2-
1 00 16th Street
?O. Box 251 j
San Diego. CA 92112
(619) 238-0100
=AX (619)696-8159
: TT 4CHMEN"T
.5
-
DATE: July 28, 1997
TO: Bill Gustafson, Transit Coordinator
City of Chula Vista
FROM: Sandra Showalter7'Contract Services Manager
San Diego Transit
RE: CNG BUSES
MAINTENANCE OPTIONS
San Diego T~ans~t has rev~ewed two possible opera~ing scenarios for
maintenance of CVT CNG buses. One option provides for maintenance at
the CVT facili~y and one at SOT's Imperial Avenue Division. Due to
operating inefficiencies resulting from maintenance of a portion of the
CVT fleet at an off site location, SDT recommends Option A with
maintenance performed on site at the CVT yard. The twO options are
detailed below:
OPTION A - CVT ON SITE MAINTENANCE
. This option would require Chula Vista to purchase a portable hoist,
thereby allowing CNG maintenance to be performed outdoors and
eliminating the need for modifications to the cu=rent CVT maintenance
facility ~
. While a hoist represents a $60,000 capital investment, this is a non-
recurring cost which allows CVT to avoid the operational
inefficiencies associated with off-site maintenance. In addition to
the hoist, there may be some associated concrete work to create a pad
with electrical hookup. SDT is assuming this work would be performed
by Chula Vista City workers: therefore we are not estimating the cost
for a concrete pad.
. This option requires no additional maintenance staffing with the
exception of the three part time fuelers required to fuel the buses
off site at either the Imperial Avenue Division, or ATC/VANCOM's Main
Street Facility.
OPTION B - IAD OFF SITE MAINTENANCE
. This plan assumes scheduling all CVT CNG bus operations to be based
at SDT's Imperial Avenue division. Basing the buses at lAD is the
only way to avoid scheduling problems for maintenance activities. To
insure service reliability, a CVT standby driver would be assigned to
lAD.
. Additional positions associated with this scenario are as follows:
two SDT "C" mechanics, one SDT fueler, and one CVT standby operator.
Total annual labor costs are $132,000 with an additional facility
pverhead charge of ~13,200. Total annual cost equals $145,200.
.....
.
.
=r:: CNG (C='D)
PAGE TWO
FUELING OP'r'IONS
San Diego ~=ansit has =ontinued t~ review two fueling options.
?=eliminary cos: f~gu=es have been reduced due to a decrease in the
projected :ajor hours. :n addition SDT is not including a calculation
:0= the :ue: COSts associated with increased non-revenue mileaoe. This
cost can be ~e::er calc~lated by CVT when the budget figure for fuel is
~Qe!1tified.
OP~ION A - SDT IMPERIAL AVENUE DIVISION
. Comple~ion 0= the SDT CNG facility is scheduled for 2/98. ~his
facility will have rne~ering capabilities.
. CVT buses would be fueled after 1:00am and before 5:00am, Monday
~hrough Sa"urday.
. Th=ee part time servicer positions would be added to drive the buses
between CVT and lAD. CVT servicers would also fuel the buses. Given
the limited =ueling hours available to CVT it would not be practical
to have drivers bring their bus to lAD at their pull in time.
. Assume addi"ional annual NON-REVENUE mileage of 38,800.
. Direct labor and overhead costs associated with fueling at lAD are
534,000 annually.
. The above Cost estimates are a minimum as they assume no relief
servicers in the event of absence; the costs also assume agreement
from IBEW to create part time servicer positions.
OPTION B
MTDB YARD AT MAIN STREET
. Based on a previous conversation with Don Kilner, SDT is assuming use
of the Main St. fueling station between the hours of midnight through
4: OOarn. SDT is also assuming that CVT servicers will not ,be allowed
"0 fuel the buses and "hat ATC/VANCOM personnel will fuel the buses.
. As the non-revenue mileage is close to the IAD scenario, 31,900
annually, the relative labor hours associated with transporting the
buses will be comparable. You will however have the added cost of
the ATC/VANCOM servicers.
. I believe there are also issues concerning metering procedures to
"rack the amount of fuel dispensed.
COMPARATIVE OPERATING EFFICIENCIES, CNG vs. DIESEL
As discussed, SDT has not yet gained sufficient operating experience
with our CNG fleet to establish a comprehensive data base for comparison
between CNG and Diesel performance efficiencies. Therefore the
following information is offered only as our short term experience to
da"e. Hopefully as San Diego Transit, the industry and the
manufacturers gain operating experience some of the negatives will be
lessened.
. While CNG fuel costs were previously less expensive than diesel, CNG
has increased while diesel has decreased. Currently, SOT is paying
$0.32/mile for CNG compared with $0.24/rnile for diesel.
. SOT is spending about $4,500 more annually per bus on CNG spark
'plugs, wires and cails than on diesel bus ihjectors.
-::JO:: CNG (~N':::'!J)
l? AGE THREE
. ~dded sys~ems on the C~G buses cont=ibute to overall highe= ope=a:~n~
costs. Added systems specific ~o CNG are: fire supression, leak
=etectio~, ignition, and high ?ressure fuel. There are also added
costs f~= :~el tank inspection and certification that will be
requirec during 1998.
. ~he=e are safety issues associated with both the high press~=e fuel
system a~d the higher exhaust temperature of CNG engines. Oil Lea~
=1058 to :he turbo charger have resulted in tWO bus fires for
A~C/VANC~M and three bus fires for San Diego Transit.
~a~ Jiego !ransit's Customer Service department has not received any
=~stomer ccmme~t conce=~ing the use of CNG vs. Diesel; at this point we
do not have any data to indicate that the operation of CNG buses has
~~=luenced =~de=ship. However, the operation of CNG buses has obvious
acvantage =elat~7e to positi7e press coverage, ~ublic relations, and
e~v~=onmenta: interests. This benefit is difficult to quantify and
there has bee~ insufficient time to generate operating data, making a
==s~ benefi~ analysis ~possible.
Bill, please be aware that all cost figures are preliminary and are
intended only to provide you with a reasonable basis for calculating
c=s~s associated with Chula Vista's procurement of eleven CNG buses.
Also, we would appreciate your efforts in keeping our costs confidential.
cc: Ron Yagu=a, SDTC
Cliff Telfe=, SDTC
Rich Murphy, SDTC
Nick Burrie, SDTe
Kevin ~chardson, SDTC
c.
(,
~:.,)i~*A.'0;;~"
-
.
','l,~"..
."~
~.l"I'h
~;~,\
"k":~l\'
lternative Fuel Transit Buses
Final Results from the
National Renewable Energy Laboratory (NREL)
Vehicle Evaluation Program
by
Robert Motta, Paul Norton, and Kenneth Kelly, NREL
Kevin Chandler, Battelle
Leon Schumacher, University of Missouri
Nigel Clark, West Virginia University
October 1996
The authors wish to thank all the transit agencies
that participated in this program,
World Wide Web: http:((www.afdc'doe.gov
Alternative Fuels Hotline: 1-800-423-1DOE
. _____ _n____--.
I
,;;.',I(,w,"
.
Final Results
Alternative Fuel
Transit Buses
Table of Contents
Executive Sununary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Program Objective. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Program Design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Data Collected. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Reliability. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Liquefied Natural Gas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Compressed Natural Gas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Alcohol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ......... 10
Reliability Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Fuel Economy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Liquefied Natural Gas-Houston Dual-Fuel Buses. . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Liquefied Natural Gas and Compressed Natural Gas-
Dedicated Spark-Ignited Engines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Alcohol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Biodiesel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Fuel Economy Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Cost. . ....................................... . . . . . . . . . . . . . . . . . . . . . . . . 13
Operdting Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Capital Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Compressed Natural Gas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Alcohol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Biodiesel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Emissions Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Other Considerations. . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
. . . . . . . . . . . . . . . . 28
Lessons Learned. . . . . . . . . . . . . . . . . .
FuturePlans .......................................................... 28
Summary and Conclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Numbers, Numbers, Numbers. . .. ....................................... 30
III
Executive Summary
Transit buses represent one of the best
applications for alternative fuels, which
have already made significant inroads into
the transit bus market. As of January 1996,
approximately 4% of the more than 50,000
transit buses in the United States surveyed
by the American Public Transit Association
ran on an alternative fuel such as ethanol,
methanol, compressed natural gas (CNG),
or liquefied petroleum gas (LPG). Even
more significant, lout of every 5 new
buses on order is an alternative fuel bus.
These numbers do not include electric
trolley buses.
The National Renewable Energy Laboratory,
with funding from the U.S. Department of
Energy, initiated a program to study the per-
formance, reliability, costs, and emissions
of alternative fuel transit buses versus
conventional diesel buses (controls). The
program involved collecting detailed opera-
tional and maintenance data from more
than 100 buses at eight transit agencies
across the country. A program goal was to
havc 10 test buses of each alternative fuel
type, with 10 controls, split between two
agencies, operating for 18 months. West
Virginia University used its transportable
chassis dynamometer to measure the emis-
sions from the buses using a Central
Business District (CBD) driving cycle.
Transit properties involved in the program,
and their alternative fuel buses, were:
. Houston Metro, in Houston, Texas
(10 liquefied natural gas [LNG] buses
with Detroit Diesel 6V92 pilot ignition
natural gas engines)
. Tri-Met, in Portland, Oregon (eight LNG
buses with Cummins LID dedicated
spark-ignited engines)
. Metro Dade, in Miami, Florida (five
methanol buses with Detroit Diesel
6V92 engines and five CNG buses
with Cummins LID engines)
. Triboro in New York, New York (five
methanol buses with Detroit Diesel
6V92 engines, and five CNG buses
with Cummins LID engines)
. Pierce Transit in Tacoma, Washington (10
CNG buses with Cummins L10 engines)
. Metropolitan Transit Commission,
Minneapolis/St. Paul, Minnesota
(five ethanol buses with Detroit
Diesel 6V92 engines)
. Greater Peoria Transit in Peoria, lllinois
(five ethanol buses with Detroit Diesel
6V92 engines)
. Bi-State in St. Louis, Missouri (five 20%
biodiesel blend buses with Detroit
Diesel 6V92 engines)
The alternative fuel engines in this program
have only a few years of product develop-
ment, versus decades for the diesel engine;
however, the results show they are compet-
ing very well with diesels in many areas:
Vehicle Reliability. Road calls experi-
enced per 1,000 miles of operation con-
stitute one measure of a bus's reliability.
A road call is defined as any event that
prevents a driver from completing his
or her route and results in a call for a
backup bus. The program studied total
road calls and those attributable to
engine/filel system-related components
only-the areas most likely to be affected
by alternative fileluse. The number of
engine/fuel system-related road calls for
the Tacoma CNG buses is the same as for
the diesel buses. Most other sites show
some reliability penalty, but in many
1
Alternative Fuel
Transit Buses
cases the causes are either rela-
tively minor (the buses running
out of fuel because the driver is
unfamiliar with the vehicle), or
appear solvable (fuel tilter plug-
ging because of fuel quality prob-
lems at the alcohol sites).
Operating Costs. Operating costs
of the buses are largely driven by
the fuel cost. Fuel cost differ-
ences versus diesel far outweigh
any differences in maintenance
costs between the alternative fuel
and diesel buses. Operating costs
are lowest for the CNG buses,
which are approximately equal
to diesel bus operating costs.
Operating costs are the highest
for the alcohol and biodiesel
buses because of high fuel prices.
Capital Costs. Capital costs con-
sist of the extra cost to purchase
an alternative fuel bus, and the
extra cost (if any) to modify the
facilities to fuel, service, and main-
tain them. Capital costs are the
highest for CNG and LNG buses,
and lowest for the alcohol and
biodiesel buses-inverse to the
operating costs. In the future,
alternative fuel engine prices are
expected to decrease as volumes
increase, although whether they
will be equal to or lower than
diesel is unclear.
At the present time, no alterna-
tive fuel combines a low operat-
ing cost with a low up-front
capital cost.
2
Final Results
- I
I
Vehicle Emissions. Emissions
were measured on a transportable
chassis dynamometer using the
CBO driving cycle.
Natural gas and alcohol buses
were shown to have the potential
to significantly lower particulate
matter (PM) and oxides of nitro-
gen (NOx) emissions. With
natural gas, PM emissions were
virtually eliminated.
Test results also showed high
variability in the emissions results
from the alternative fuel vehicles.
This probably results from the
relative immaturity of the tech-
nology and from the different
maintenance requirements of
the alternative fuel engines.
Investigative emissions testing
showed substantial reductions
in high-emitting vehicles after
tune-ups and parts replacements.
Both diesel and alternative
fuel technologies have changed
substantially since we ran our
emission tests. Newer generation
CNG engines often feature closed-
loop feedback control of air:fuel
ratio, which should significantly
reduce emissions variability
between engines. Newer diesel
engines are electronically man-
aged and have lower PM emis-
sions to meet the latest
Environmental Protection Agency
standards. We plan to test both
types of engines in the future.
Looking to the future, newer, signifi-
cantly. more advanced alternative
fuel engines than those in this pro-
gram continue to be introduced,
and they promise even better
performance.
Final Results
~i~t Introduction
Background
The National Renewable Energy
Laboratory (NREL) is a U.S.
Department of Energy (DOE)
national laboratory; this project was
funded by DOE.
One of NREI:s missions is to objec-
tively evaluate the performance,
emissions, and operating costs of
alternative fuel vehicles so fleet
managers can make informed deci-
sions when purchasing them.
Alternative fuels have made greater
inroads into the transit bus market
than into any other. Each year, the
American Public Transit Association
(APTA) surveys its members on
their inventory and buying plans.
The latest APTA data show that
about 4% of the 50,000 transit
buses in its survey run on an alter-
native fuel. Furthermore, 1 in 5 of
the new transit buses that members
have on order are alternative fuel
buses. This program was designed
to comprehensively and objectively
evaluate the alternative fuels in use
in the industry.
In designing a program of this type,
our most challenging problem was
providing information on the latest
products in a short period of time.
Once a new product is introduced,
we must find a suitable fleet that
has ordered the vehicles, along with
similar diesel controls. Next, we
must collect, analyze, and report on
18 months of data. Because alterna-
tive fuel products are being rapidly
improved, the information we pre-
sent is often not on the latest gener-
ation of the engine or vehicle.
Alternative Fuel
Transit Buses
I
I
Nevertheless, this information is far
superior to none, and often reveals
trends that continue to be true
even with newer technology.
Some people may wonder why we
included data on alcohol engines in
this report, as the ethanol and
methanol engines had been discon-
tinued from production at the time
of this writing. Because this is the
only study of its kind, we decided to
include the information to present
an across-the-board comparison of
alternative fuels. We believed that
documenting the experience with
all the fuels in one report was
important. We also recently learned
that one transit authority placed an
order for the ethanol 6V92 engine,
so this engine may again become
available. The ethanol information
may therefore be more relevant
than we anticipated.
This report has data and results that
are signiticantly updated from our
previous reports, in which we stat-
ed that in some cases (such as with
Miami) the diesel buses started the
program at a higher mileage
(odometer) reading than the alter-
native fuel buses. The data available
to us were therefore not for compa-
rable periods in the buses' life. We
have since received back data on all
the sites, so comparisons at each
site are now made between buses
with similar mileage accumulation.
Finally, we received valuable feed-
back-including written com-
ments-on our last report. We
appreciate the comments, and
whcrever possible have incorpor-
ated your suggestions.
3
Alternative Fuel
Transit Buses
Pierce Transit, Tacoma
o 0 CNG dedicated
Tri-Met. Portland
LNG dedicated
Triboro. N.Y.
Ml00 and CNG dedicated
o
MCTO. Minneapo~s 0
E95
o GP Transit. Peoria
. E93/E95
Bi.Stete, St. loUIS 0
BO-2O
Houston Metro, Houston
LNG dual-fuel 0
o
Metro-Dade. Miami
Ml00 and CNG dedicated
FIGURE 1. Buses were tested
in eight metropolitan areas
across the country.
Program Objective
The objective of the program was
to comprehensively and objectively
evaluate the reliability. operating
costs. and emissions levels of all
alternative fuels currently in use in
the transit bus industry. This includ-
ed compressed natural gas (CNG).
liquefied natural gas (LNG), 95%
and 93% ethanol (E95 and E93),
100% methanol (M I 00), and a
mixture of 80% diesel and 20%
biodiesel (BD-20). Each fuel is
briefly described in the sidebar
on page 6. A future study will look
at liquefied petroleum gas (LPG)-
powered buses, which are not yet
in production.
Program Design
The program was set up with the
following guidelines:
. A program target was to evaluate
10 buses of each alternative fuel
with 10 controls split between
two sites. This would provide a
4
Final Results
<;
'"
"
o
OJ
6
'"
"
sufficient sample size to draw
conclusions and ensure that
we did not "put all our eggs in
one basket."
. We attempted to find transit
agencies with the latest tech-
nology buses.
. Each transit agency had to have
diesel control buses similar to
the alternative fuel buses.
. Each transit agency had to have
excellent maintenance records
and be willing to supply detailed
data on the vehicles for about
18 months.
Using these criteria, we tested
buses in eight metropolitan areas:
Houston, Texas; Miami, Florida;
Minneapolis, Minnesota; New York,
New York; Peoria, Illinois; St. Louis,
Missouri;Tacoma, Washington; and
Portland, Oregon (see Figure I).
NREL contracted with Battelle to
manage the program at each site,
collect the detailed information,
analyze the data, and write a report
on the conclusions. Battelle per-
formed this function for all sites,
except one. The University of
Missouri was contracted to perform
similar functions for the biodiesel
site at St. Louis.
Engines in the program included:
. Cummins LlO-240G and LlO-260G
engines running on CNG
. Cummins LlO-240G engines run-
ning on LNG
. Detroit Diesel Corporation (DOC)
6V92TA methanol engine
. DOC 6V92TA ethanol engine
. DOC 6V92TA pilot ignition natur-
al gas (pING) dual-fuel engine
. The biodiesel buses use biodiesel
fuel in an unaltered DDC 6V92TA
diesel engine.
Final Results
Alternative Fuel
Transit Buses
.
I
Table 1. Participating Transit Agencies, Engines. and Alternative Fuels
Engine Model Vear AF Control
Transit Agency City Bus Engines All. Fuel (AF)/Diesel AF Buses Buses
Houston Metro Houston, TX 40- ft Stewa rt DOC dual-fuel 1992/1992 LNG 10 5
& Stevenson 6V92TA PING'
Tri-Met Portland, OR 40-ft Flxible Cummins LlO-240G 199311992 LNG 8 5
Metro-Dade Transit Miami, FL 40-ft Flxible Cummins LlO-240G 1991/1990 CNG 5 5
Authority (MDTAI DOC 6V92TA 1992/1990 M100 5 5
Cummins LlO-240G 1992/1991 CNG 5 5
Pierce Transit Tacoma, WA 40-ftBIA
Cummins LlO-260G' 1994 CNG 5 -
GP Transit Peoria, IL 35-ft TMC DOC 6V92TA 199211992 E95/E935 5 3'
Metropolitan Council Minneapolisl 40-ft Gillig DOC 6V92TA 1991/1991 E95 5 5
of Transit Operations SI. Paul, MN
IMCTO) 5"
Triboro Coach DOC 6V92TA 1993/1993 M100 5 5
Company INYCDOTI New York, NY 40-ft TMC DOC Series 50'
Cummins Ll 0-260G' 1993 CNG 4
Bi-State 51. Louis, MO 40-ft Flxible DOC 6V92TA 1988 &1989 BD-20 5 5
Development Agency
Note: BIA; Bus Industries of America (now Orion Bus!. TMC ; Transportation Manufacturing Company Inow NOVABus!.
DOC; Detroit Diesel Corporation.
, PING - pilot ignition natural gas. This engine is a dual-fuel engine, which operates on diesel and natural gas fuels in normal opera-
tion, but can also operate on diesel fuel alone if needed.
, Used for emissions testing only.
3 Equipped with particulate trap.
. The Series 50 engine was used for the diesel control vehicles in New York because the diesel 6V92TA was being phased out and
was not available for new vehicles. The alcohol 6V92TA engine was the only methanol engine available for new vehicles.
5 GP Transit switched from E95 to E93 in early 1994 for fuel cost savings.
In a follow-up program being con-
ducted now, we are evafuating the
emissions performance of the new
Cummins LIO-280G or Cummins
LIO-300G, as well as the latest ver-
sion of the DOC Series 50G.
A complete list of all sites, technolo-
gies evaluated, engine models, and
bus models in the program appears
in Table 1. For the New York MIOO
test fleet, the diesel control buses
use the new DOC Series 50 engine,
not a 6V92 engine. When New York
ordered its 6V92 M 1 00 engines, the
6V92 diesel engine was being
phased out, so it ordered Series 50
diesel engines instead. We believe
that even though the alternative
fuel and control engines differed
signit1cantly at this site, this was still
a valid comparison, because this is
the realistic choice any transit
agency would have to make.
5
Alternative Fuel
Transit Buses
Pierce Transit in Tacoma,
Washington, has had
success running this bus
on compressed natural gas.
Data Collected
The data collected in the program
included:
. Records of all fuel and oil addi-
tions to the buses
. All maintenance records for the
buses (the biodiesel site is an
exception-only engine/fuel
system-related data were collect-
ed because of the age of the bus
chassis)
The Alternative Fuels Being Tested
Methanol. An alcohol produced primarily from natural gas. Because it can also
be derived from biomass or coal, the domestic resource base for methanol is
vast. The methanol buses in this program run on 100% methanol.
Ethanol. An alcohol derived from biomass (corn, sugar cane, grasses, trees, and
agricultural wastel. The ethanol used in the test buses was E93193% ethanol,
5% methanol, and 2% kerosene I or E95 (95% ethanol and 5% unleaded gasoline).
Biodiesel. Can be produced from any plant- or animal-derived oil product. The
biodiesel blend used in the test buses was 20% biodiesel (from soybeansl and
80% diesel fuel.
Natural Gas. Composed primarily of methane. It can be stored on the vehicle as
either a compressed gas or a cryogenic liquid. The program is collecting data
on vehicles that use both types of storage.
6
Final Results
~ . Records of all road calls that
o
<I resulted from a breakdown while
x
~ the bus was in service
'.
~ . Emissions data. West Virginia
,=
. University (WVU) staff visited
~
~ each site and used the university's
~ transportable chassis dynamome-
~ ter to conduct emissions tests on
o
8 the buses.
o
~ . Capital cost information. A
description of the alternative fuel
facilities and facility cost was col-
lected from each site. The incre-
mental cost of the alternative fuel
buses was also recorded.
A program goal was to collect
approximately 18 months of data
on each site. Figure 2 shows the
total mileage accumulation on the
alternative fuel buses at each site.
Data collection from all sites is now
complete, and the following sec-
tions present the data analysis.
During the program, the biodiesel
site encountered a problem that led
us to exclude most of those data
from the detailed analysis. When
the site started up, biodiesel and
diesel were splash blended in the
on-site tank and agitated with a
pump. After a few days, numerous
problems occurred with clogged
filters because contaminants were
stirred up from the bottom of the
tank. The agitation was stopped
and the program continued. Later
testing of fuel samples revealed that
the hiodiesel was not blending with
the diesel during splash blending,
but was forming a layer on the hot-
tom that would cause the buses to
run on blends other than the target
blend of BD-20. Additional prob-
lems were uncovered: the fuel sup-
plier was mixing one part biodiesel
to five parts diesel (a 17% blend)
instead of one part to four. The
problems were rectitled in October
Final Results
1995 and the program continued.
Unfortunately, these problems pre-
vented us from having enough data
to conduct a detailed maintenance
and reliability analysis. We have
therefore included only that infor-
mation we believe is reliable from
that site. WVU reran the emissions
tests after the problem was correct-
ed, and the results are discussed in
the emissions section. Also not to
be overlooked is the lesson that
splash blending biodiesel blends
with diesel fuel is not effective. The
fuel must be properly blended,
preferably before delivery.
450-
.!! 400
'r;;
-" 350
..-
.....
" .. 300
.. ..
....
==
0.... 250
-Sa;
" =
:.::.-
.. .. 200
CD.!:
::-
E = 150
- ~
.!S
t!~ 100
0;
-
0 50
0
Alternative Fuel
Transit Buses
II> ~ ~ ~ .~, ',(0 ~ ~ -,(0
~~~~ ~~~~ ~~~~ c,.f.,~ ~~~J;> ~~<$' ~'lii' ,,~~ "",~~
~'" q,'" ...'Ii '( $' 1I>~'Ii "'~ ~_ q;
~'" ~
:\
Number of !
alternative I 10
fuel buses I
,
in fleet)
8
5
5
5
5
5
5
5
'"
:;
o
X
0:
~
'in
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>
'c
:J
m
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:>
t;
.
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a
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w
.
t
o
o
o
o
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a.
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West Virginia University
is able to transport this
chassis dynamometer
from site to site.
FIGURE 2. Mileage accumulation
on the alternative fuel buses
by site
'206,000 miles accumulated on E95,
119,000 miles on E93
7
Alternative Fuel
Transit Buses
~ Reliability
One measure of the reliability of a
bus is the average number of road
calls. When the driver cannot com-
plete his or her route and calls for a
replacement bus, a road call (which
encompasses events from engine
failure to running out of fuel) is
recorded. For analysis, we divided
these calls into two categories: (1)
all road calls, including those
caused by engine shutdowns, door
failures, wheelchair lift failures or
any other problem; and (2) calls
that involve only the engine/fuel
system-related components (specifi-
cally the engine, fuel system, electri-
cal, ignition, engine cooling system,
and exhaust systems). These are
the systems most likely to show dif-
ferences caused by the alternative
fuel. We included "out of fuel" road
calls in this group (even though
these may not be caused by any
mechanical or other problem with
the alternative fuel system) because
we believe this is a real issue being
experienced as a result of alterna-
tive fuel use.
Figure 3 shows the road calls per
1,000 miles for the buses in the test
program, displayed according to the
two categories above. Below the
chart is a schematic that shows the
total mileage accumulation on the
alternative fuel buses at that site.
This helps provide a "weighting
factor" for weighting the relative
strength of the data from a site
based on the number of miles
accumulated.
8
Final Results
Liquefied Natural Gas
Houston pilot Ignition Natural
Gas Dual-Fuel Engine
This figure indicates that the dual-
fuel buses in Houston, which run
on LNG and diesel, experienced
considerably more road calls than
the diesel controls. Comparing only
road calls related to the engine/fuel
system, there are about .39 road
calls per 1,000 miles for the LNG
buses, versus only .06 for the diesel,
a ratio of greater than 6: 1. The high
rates are due mainly to either the
buses running out of fuel (59 out of
210 calls), or the monitoring system
detecting a fuel leak and shutting
down the bus (24 calls). The dual-
fuel buses have a very small diesel
tank. If a fuel problem develops
with the LNG system, the dual-fuel
engines are designed to run on
diesel as a backup. In this case, the
bus would run out of diesel in a
short time-the diesel fuel tank
alone is not adequate to run the bus
independently for long. The dual-
fuel buses experienced nearly 15
times the rate of road calls for "out
of hlel" as did the diesel controls.
This engine is no longer in produc-
tion, and to determine whether
other sites using LNG were having
similar problems, we added
Portland, Oregon, as a site. Portland
is running dedicated Cummins Ll 0-
240G engines in its LNG buses.
Portland Dedicated Spark-
Ignited Engine
Portland is experiencing more road
calls with its LNG buses than with
its diesel buses, but the problems
Final Results
LNG
J 0.9 -----------------------------------
0.8
0.7
',"'.,
:,..!,
j'- I 0.6
:' E I
!~'
, ,
, 0.5
,-
~
"
'"
.!I! 0.4
'ii
"
... 0.3
..
'"
a:
y" 0.2
,
I
I 0.1
j
0
Houston Portland
LNGlDiesel LNG
Miles on
alternative
fuel buses
(1 bus=
100.000
miles)
Alternative Fuel
Transit Buses
I
I
CNG
~
o
'"
.,
o
iii
6
c-
"
Ethanol
Methanol
J.~
J.':!J~~ 'j J.~~~
J.~~~j J:.~ . '~'l
J.~~~'ll:..~~~'l
are much less severe. The LNG
buses are having road calls caused
by the engine/fud-related systems
at a rate of .22 per 1,000 miles ver-
sus .15 for diesel, a 50% increase.
Most alternative fuel-related road
calls on the LNG buses are caused
by the fuel leak detection system
and/or fuel leaks (16 of 172 total
calls), or the buses running out of
fuel (6 out of 172 total calls). If the
fuel leak detection system senses a
leak, the bus is automatically shut
down. However, a fuel leak was
actually found in only 4 of the 16
cases. The reliability of the fuel sen-
sors has been a problem, and
Portland has reported much better
performance with a new sensor
design recently installed.
Miami
CNG
New York
Ml00
Tacoma
CNG
Peoria
E95/E93
Minneapolis
E95
Miami
Ml00
~
J.~ ',' ill
J.'~ " ~~~
J.~~':B
i
J.~' '.:)
J.~~.~ e
f"."~~ J.'~~
J.~" .:ll;'. ~~t
~~~3 J.'~ ' , ~'l
[~ ' I ~ / t.." ~/J
The drivers' unfamiliarity with the
vehicle range probably results in
most cases of the buses running
out of fuel. This problem gener-ally
diminishes rapidly with time.
Looking at the bigger picture of all
road calls at Portland, the LNG
buses experienced even more than
the diesel buses. The largest catego-
ry of road calls for the LNG buses,
however, related to body systems,
(including the doors not working),
rather than the alternative fuel sys-
tem. This shows the importance of
looking at the alternative fuel sys-
tem in perspective of the entire
vehicle. Overall the engine/fuel sys-
tem reliability appears much better
than that of Houston's buses, and
not out of line with other systems
on the buses.
Alternative Diesel
fuel control
~ Total road calls ~
Engine/fuel system-
related road calls only
FIGURE 3. Number of road calls
by site and category
9
Alternative Fuel
Transit Buses
Compressed Natural Gas
Buses that ran on CNG in Miami
had about four times as many alter-
native fuel system-related road calls
per 1,000 miles as their diesel
counterparts. Most were engine or
fuel system-related, including 9 out
of 81 for running out of fuel. As
shown in Figure 3, these buses have
very low mileage because there is
no convenient fuel station on the
premises. In contrast, the buses at
Tacoma have more than four times
the mileage accumulation as the
Miami buses. The Tacoma engines
are also one model year newer.
Their road call rates are identical
for CNG and diesel. Because of
the much greater mileage on the
Tacoma buses, and the later model
year engine, we have placed greater
weight on these data. Overall, we
can conclude that CNG buses are
potentially as reliable as diesels. It
is important to note that the manu-
facturer is now selling newer, more
advanced CNG engines than the
ones used at Miami or Tacoma.
Alcohol
All the alcohol sites had similar
experience with road calls. At
every site, fuel-quality problems
were a significant issue, and
account for a major portion of
the difference observed between
the alcohol and diesel control
buses. Fuel filter plugging on the
alcohol buses resulted in 5 of 61
total road calls in Peoria, 4 of 21 in
10
Final Results
I
I
Minneapolis, 18 of 123 in Miami,
and 4 of 47 in New York. In addi-
tion, a few of these sites experi-
enced many engine-related road
calls, most of which were for lack
of power and engine stalling. We
believe these two problems are in
many cases directly related to filter
plugging, but were not recorded as
such. These problems appear relat-
ed to lingering material compatibili-
ty problems with the alcohol fuels
that are probably occurring in the
fuel delivery system, not on the
buses.
Reliability Summary
In summary, except for Tacoma's
CNG buses, all sites showed road
call rates for the engine/fuel-related
systems on the alternative fuel
buses to be higher than on the
diesel buses by varying degrees.
Most of the problems are not insur-
mountable and are expected with
relatively new technology. They
can be divided into a few general
categories: running out of fuel-a
fairly minor issue, and one that
seems to be largely concentrated in
the first few months of operation;
fuel leaks and leak detection shut-
downs on the LNG buses-a prob-
lem that appears correctable with
new improved leak detection sen-
sors; and fuel filter plugging on the
alcohol buses-a problem probably
related more to fuel delivery to the
buses than to what is happening on
the bus.
Final Results
LNG ~...
; 6
,
;- 5
"
"'I
"iil
>, 4
.- ,
",
=-,
'"
~ 3
;;;
'"
'" 2
:E
'"
... 1
:lE'
Y 0
Houston Portland
LNG/Diesel LNG
IDual-fuell (Dedicated)
" '\",~.
&
'f'~
t!!&Wi
Fuel Economy
Fuel economy and fuel costs are
very important to transit agencies
because they represent a significant
part of the operating cost of a tran-
sit bus. Figure 4 shows the repre-
sentative fuel economy for each site
expressed as miles per diesel equiv-
alent gallon, the quantity of alterna-
tive fuel that has the same energy
content as one gallon of diesel fuel.
The representative fuel economy is
not always based on the total fuel
consumed during the total data col-
lection period. We selected a period
of operation when we had good
data and could accurately calculate
the fuel economy. In the case of the
Houston dual-fuel buses, we used a
period of operation when the alter-
native fuel buses ran consistently on
LNG (as opposed to running in their
backup mode of diesel only). For
comparison purposes, we have
expressed all fuel economy in terms
of #2 diesel equivalent gallons.
Alternative Fuel
Transit Buses
.
I
CNG
l
"
o
0>
"
o
a;
6
~
"
Methanol
Biodiesel
Ethanol
Miami
CNG
Peoria
E95/E93
Minneapolis
E95
New York
Ml00
SI. Louis
BD-20
Miami
Ml00
Tacoma
CNG
FIGURE 4. Fuel economy by site
~ Alternative fuel
~ Diesel control
Liquefied Natural Gas-
Houston Dual-Fuel Buses
The buses at Houston use PING
engines, which operate on a com-
pression-ignition cycle that uses
diesel as the pilot ignition source to
ignite the natural gas. The average
fuel economy for these buses was
calculated by adding the amount of
LNG (in diesel equivalent gallons)
and diesel burned in the buses over
time, and dividing that sum by the
total miles logged. The average fuel
economy for the LNG buses (3. I
miles per diesel equivalent gallon)
was approximately 13% less than
that of their diesel counterparts. A
small part of this reduction is due
to the approximately 860 pounds
of extra weight of the LNG/diesel
dual-fuel buses, but the largest part
is most likely attributable to the
engine design, engine operating
11
Alternative Fuel
Transit Buses
problems (see Reliability section),
differences in driving cycles, or
LNG measurement inaccuracies.
Liquefied Natural Gas and
Compressed Natural Gas-
Dedicated Spark-Ignited
Engines
The natural gas engines that operat-
ed in Portland, Miami, and Tacoma
were spark-ignited throttled
engines; the diesel engines were
unthrottled compression-ignition
engines. When a diesel compres-
sion-ignition engine is redesigned
into a spark-ignition engine to run
on natural gas (the case with all nat-
ural gas engines in the program),
there is an inherent loss of eflicien-
cy because of pumping losses.
Pumping losses represent the
amount of energy required for the
engine to draw in air during the
intake cycle. An unthrottled diesel
engine has minimal pumping losses,
whereas a spark-ignited engine with
a throttle has significant pumping
losses. In addition, natural gas
engines have a lower compression
ratio than their diesel counterparts
(10.5:1 for natural gas engines ver-
sus 16.3:1 for diesel engines), which
also tends to lower efficiency.
An added disadvantage for CNG
buses is their weight-as much as
3,900 pounds more than their diesel
counterparts. This weight penalty
is largely due to the weight of the
CNG tanks, and increases the curb
weight by about 15% (the diesel
control buses have a curb weight
of approximately 27,000 pounds).
Newer design all-composite tanks
reduce this weight penalty signifi-
cantly, but these tanks were not
used on the buses in the program.
These factors led to the expectation
12
Final Results
I
I
that energy efficiency might be
significantly reduced.
At the two CNG sites, the fuel econ-
omy of CNG buses was reduced by
3% and 23% compared to diesel
buses. At the Portland LNG site,
the fuel economy was 30% lower
on LNG buses than on diesel,
greater than expected for this type
of engine. This may be due to
greater idling time for LNG buses
on the weekends, because Portland
personnel believed that this was
necessary to control pressure
buildup and venting of the tanks.
Alcohol
The alcohol buses also have weight
penalties-l,OOO to 1,500 pounds,
depending on the fuel tank capaci-
ty. Also, the alcohol buses at the
Miami site have an additional
weight penalty of 1,200 pounds,
which is attributed to options and
specifications unrelated to the alco-
hol fuel engine. This extra weight
was expected to reduce the fuel
economy of the alcohol buses.
The alcohol buses also have very
high compression ratios (more
than 20:1), which were expected
to lower fuel economy because of
higher friction losses such as piston
side loading. The results to date,
however, indicate that the alcohol
buses at all sites are performing
very well, delivering fuel economy
comparable to that of the diesels on
an equivalent energy basis. (Two
notes: first, the diesel control buses
at Peoria are equipped with particu-
late traps, which lower fuel econo-
my slightly; and second, the diesel
control buses at New York are
Series 50 4-stroke diesel engines,
not 6V92s.)
Final Results
Biodiesel
On a diesel #2 equivalent gallon
basis, biodiesel buses exhibited
approximately the same fuel econo-
my as the diesel control buses.
Alternative Fuel
Transit Buses
I
I
Fuel Economy Summary
In summary, the fuel economy
results are in line with expectations
from the various engine technolo-
gies, with the possible exception
of the LNG dual-fuel engine.
~ Cost
The cost of operating alternative
fuel buses versus the diesel controls
can be broken down into operdting
and capital costs. Capital costs con-
sist of the additional cost of the
alternative fuel bus and the cost of
modifying the facilities for alterna-
tive fuel use.
Operating Costs
Figure 5 shows the breakdown of
operating costs for the trdnsit agen-
cies in the program. The costs like-
ly to be affected by the use of an
alternative fuel include fuel and
lubricant costs and vehicle mainte-
nance costs. Together these com-
prise one-fourth of the total
operating costs.
The vehicle maintenance costs
(shown as 21 % of the total) include
the costs not only to perform actual
repairs and maintenance on the
buses, but also to staff the parts
department, paint shop, body shop,
vehicle cleaning facility, and fueling
facility. In this study we recorded
only the maintenance costs directly
associated with the bus-repairs
and maintenance on the buses,
Vehicle maintenance
(including mechanic labor & parts): 210/~
Fuels and lubricants: 4'10~
-,
Other: 2% j.
- ,
Facility maintenance: 40/;}_
~
o
~
~
o
iii
6
~
'"
General administration: 16%)
Driver labor: 53%
rebuild costs, and inspections, but
not supporting activities such as
costs associated with running the
tire, paint, body, or parts shops.
Finally, to calculate maintenance
costs we used a standard mechanic
labor rate of $25/hour for every
site, and multiplied this by the
hours spent on each job. This rep-
resents a typical mechanic's wage
plus overhead costs of approxi-
mately 50%.
FIGURE 5. Operating costs
for the transit agencies by
category
13
LNG , CNG
t 700 nmmmjn
I
, 600
, -------------------------------,--
,
.. ,
..!! ,
'5 500
~ 400
-
~
"
... 300
..
~
co
=i 200
""
Cli
j 100
0
Houston Portland Miami Tacoma
LNG/Diesel LNG CNG CNG
(Dual-fuel) (Dedicated)
Alternative Fuel
Transit Buses
Ethanol
Final Results
Methanol
Biodiesel
Fuel cost
per diesel #2
equivalent .
gallon)
0.80/0.61 0.93/0.55
~ Alternative fuel
~ Diesel control
FIGURE 6. Fuel costs per
1,000 miles of operation
Peoria
E951E93
Minneapolis
E95
0.69/0.64 0.52/0.65
1.83/1.21/0.61 1.80/0.65
Fuel Costs
Fuel costs per 1,000 miles of opera-
tion for each transit agency are
shown in Figure 6. These costs
were calcufated based on the repre-
sentative fuel economy of the buses
at the site and the prices paid for
the fuel during the data collection
period.
At the bottom of the figure, the fuel
costs used to make these calcula-
tions are shown. In general, the
prices of alternative fuels have been
What Are the Fuel Prices in Your Area?
Fuel prices have a dramatic effect on operating costs. The fuel priclls used to
calculatll opllrating costs in this rllport Wllrll the prices actually paid by the
agllncills whilll we werll collecting data. For llxample, Pillrce Transit was paying
$0.52 per diesel #2 equivalllnt gallon for CNG and $0.65 for diesel. Since that time,
the prices have changed significantly. Pierce Transit now pays $0.29 per gallon
for CNG (bllcausll the agency buys it directly from thll wholllsaler as a commodi-
ty) and $0.76 for dillSlll, changing thll economics considerably in favor of CNG.
You might want to check on the fuel prices in your arlla to Slle what the current
economics would be for your fleet.
14
Miami
Mloo
New York
Ml00
51. Louis
BD-20
1.72/0.64 1.31/0.51
1.32/0.56
more variable than those of diesel
fuel, both regionally and over time.
For example, CNG prices differ sig-
nit1cantly from region to region and
methanol prices nationwide have
been very volatile. The LNG prices
at Portland are relatively high. LNG
prices in other locations across the
country are lower, in some cases
much lower.
Maintenance Costs
Maintenance costs were tracked on
all the buses. Each transit agency
provided copies of all work orders
and lists of parts replaced. The
work performed and parts replaced
were coded by type of work (sched-
uled maintenance, unscheduled
maintenance, road calls, and config-
uration changes to the buses), as
well as by vehicle subsystem.
To show the effects of the alterna-
tive fuel system on costs, Figure 7
shows the maintenance costs for
the engine/fuel-related systems only,
I
I
co
o
m
~
o
a;
6
...
"
Final Results
Alternative Fuel
Transit Buses
I
I
"-
0
0
v
LNG CNG Ethanol Methanol 0
A a;
500 6
"-
, . "
,"
,oS! 400
,'-
,E
i~ 300
,-
l! 200
100
0
I
Houston Portland Miami Tacoma Peoria Minneapolis Miami New York
LNG/Diesel LNG CNG CNG E95/E93 E95 MIOO MIllO
~
Miles on ~ L'...',' ~(~ !S
alternative
fuel buses ~~~il) L~ , 'i.( l:.'i '.' ..J L~~W
(I bus= ~~~..'J [" I,' f~j L~ , '~JJ l:':. ' '.~il ~ (L~ ! ,/~J l:~ , , G
100,000 S
miles) l:.!G~e' l Lit , "~,IJ ~:I(j' ~'jJ J \t I) ~~ , , .~l L~ , I ~:~ f:.'e'~ :.'l ~:,."'~
.
and total maintenance costs for the
entire bus. Engine/fuel-related sys-
tems include the engine, fuel sys-
tem, electrical, ignition, engine
cooling system, and exhaust sys-
tems. Total maintenance costs
include work on all vehicle systems,
including, for example, the engine
and fuel system, body hardware, air
conditioning and heater systems,
suspension, and door systems.
We must keep the costs related to
the engine/fuel system on the alter-
native fuel buses in perspective.
For example, in some cases, costs
related to these systems on the
alternative fuel buses are signifi-
cantly higher than on the diesel
buses. However, these increases
often are not driving factors when
you consider the total bus mainte-
nance costs. In other words, repairs
to systems totally unrelated to alter-
native fuel use, such as the air con-
ditioning system, often outweigh
costs associated with using a differ-
ent fuel. In addition, these costs are
only a relatively small part of the
total bus operating costs shown in
Figure 5.
The maintenance cost data present-
ed do not include warranty work
performed on the buses because
the agencies do not bear the cost
of this work (except for the in-
house labor costs for warranty
repairs-these are generally paid by
the transit agencies and are includ-
ed in the maintenance costs pre-
sented in this report). Maintenance
costs for the biodiesel buses are not
shown because of insufficient data.
Comparisons of maintenance data
between agencies should not be
made because each agency has a
different system for maintaining its
buses. Alternative fuel buses should
only be compared with diesel con-
trol buses at the same site.
Alternative Diesel
fuel control
~ Total costs -=.
.. Maintenance costs
due to engine/fuel
system repairs only
FIGURE 7. Maintenance costs
for the buses in the program
15
Alternative Fuel
Transit Buses
Liquefied Natural Gas-
Houston DOC Dual-Fuel Engines
Maintenance costs for the engine/
fuel-related systems on the LNG
huses have been more than three
times those of the diesel buses.
Significant problems occurred
with the engine gas injectors. It
is believed that contaminants in
the fuel, possibly in combination
with other problems, caused the
injectors to stick open. The engine
manufacturer has worked on the
problem under warranty, but inter-
nallabor costs at Houston Metro
were still significant. Fuel system
leaks and "false alarms" by the leak
detection system have also been a
source of cost in the LNG buses.
Liquefied Natural Gas-
Portland Dedicated Engines
Maintenance costs for the engine/
fuel-related systems on the LNG
buses were approximately 50% high-
er than those for the diesel control
buses. Higher costs are largely
attributable to fuel leaks (or appar-
ent fuel leaks) that caused the sen-
sors to signal a leak, and to replacing
cryogenic pumps and related hard-
ware. In all, 11 cryogenic pumps
and 8 hydraulic driver pumps were
replaced on the buses during the
program. The cryogenic pumps
are very expensive, costing about
$1,500 for a remanufactured one,
or $6,000 for a new one. The parts
cost for these pumps was covered
under warranty, but a significant
amount of the labor to diagnose
and replace them was not. Other
LNG designs that do not require a
fuel pump are now on the market.
Other things being equal, these
designs should be more reliable.
16
Final Results
I
I
Compressed Natural Gas
In Tacoma, the engine.re1ated main-
tenance costs for CNG buses were
within 16% of the diesel controls.
No major problems or trouble areas
were encountered on the CNG
buses. Most of the cost difference
is attributable to the extra tune-ups
required for the spark-ignited CNG
engines-spark plugs, plug wires,
and other tune-up costs.
In Miami, the engine-related mainte-
nance cost for buses running on
CNG was about double that for
diesel buses. The Miami buses,
however, were only used in "trip-
per" service and have accumulated
only 95,000 miles on CNG, versus
more than 400,000 miles for the
Tacoma buses that were used in
full service against their diesel
counterparts. The engines are also
one model year newer at Tacoma.
We therefore place significantly
more weight on the Tacoma data.
Ethanol
The ethanol-powered buses in
Peoria had engine/fuel system-relat-
ed maintenance costs about 75%
higher than those of the diesel
buses. The cost of maintaining
the fuel system contributed most
to the overall maintenance cost,
and was due primarily to the cost
of ethanol fuel ftlters. The primary
and secondary fuel filters together
cost nearly $105 for ethanol com-
pared to about $6 for diesel. The
higher cost, coupled with a higher
replacement rate-caused by mater-
ial incompatibility problems in the
fuel station-results in significantly
higher overall fuel system costs. The
material incompatibility has since
been rectified. Electrical system
maintenance costs were also higher
for the ethanol buses because of the
Final Results
Alternative Fuel
Transit Buses
.
I
'"
LNG -~ CNG Ethanol Methanol 0
m
v
900 0
I iii
, 6
, "
, 800 '"
,
,
/'1 700
""
GO, 600
.- ,
E'
~: 500
-,
:;;,
Co 400
"'
~
~
"0 300
Q
200
100
0
Houston
LNGIDiesel
IDual.fuell
Portland
LNG
(Dedicated)
higher replacement rate of starters,
batteries, and glow plugs.
Minneapolis experienced similar
issues, with engine/fuel system-relat-
ed costs almost four times higher
than those for the diesel buses.
Methanol
Miami and New York methanol
buses experienced issues similar to
the ethanol buses. At both Miami
and New York, engine/fuel system-
related costs were almost four
times as high on the methanol
buses as on the diesel control
buses. The largest cost increases
occurred in the fuel system and
electrical area, with fuel filter and
electrical problems similar to the
ethanol buses.
Biodiesel
As a result of the problems with the
inadequate mixing of the biodiesel
and diesel discussed earlier, we
Miami
CNG
Peoria
E951E93
Tacoma
CNG
decided there were insufficient data
after the fuel "dean point" (when
we knew the fuel had been proper-
ly mixed) to analyze maintenance
costs. At least one issue did arise
that is worth mentioning. Some of
the older buses had elastomer mate-
rials in the fuel pumps (a seal
around the shaft) that were incom-
patible with the biodiesel blend.
Later in the program these were
changed to a synthetic material
(Viton@) that is compatible with
biodiesel. Newer fuel pumps sold
by the manufacturer come
equipped with the synthetic seal.
Cost per Mile Traveled
Figure 8 shows the total fuel and
maintenance costs per mile trav-
eled. In all cases the oil cost was
insignificant compared to the fuel
and maintenance costs. The fuel
cost per mile was calculated using
the average in-use fuel economy
Minneapolis
E95
Miami
Ml00
New York
Ml00
Alternative Diesel
fuel control
'-.\' ... ~~~:ecn~~~e--'
.- costs only' -.
FIGURE 8. Total fuel and
maintenance costs per mile
traveled
17
Alternative Fuel
Transit Buses
18
and the actual fuel cost paid by the
transit agencies. The fuel and main-
tenance cost per mile for test buses
running on CNG has been about
the same as those for buses running
on diesel fuel. However, the analo-
gous costs for all buses that use
alcohol fuel have been up to twice
as high as the costs for huses using
diesel. The costs for LNG buses
have heen 35% to 80% higher than
their diesel counterparts.
This figure shows clearly that main-
tenance costs are the smaller part
of the cost equation, and that fuel
costs are the determining factor for
costs directly related to operating
the hus (excluding driver lahar
costs).
Capital Costs
Adding alternative fuel buses to a
fleet requires not only the acquisi-
tion of alternative fuel buses, but in
most cases also requires changes in
the refueling, maintenance, and
storage facilities at the site.
Table 2. Incremental Capital Costs of
4O-Foot Buses by Fuel Type (1994 $).
IThe base price for a diesel bus is $215,000.)
Fuel Type Incremental Cost
Diesel Base
LNG $55,000
CNG $50,000
Ethanol $20,000
Methanol $20,000
Biodiesel $0
Propane $40,000
Source: Battelle
Final Results
.
I
Additional Bus Acquisition
Costs
At this time, buses that run on alter-
native fuels are more expensive to
purchase than those that run on
diesel. Higher engine costs, driven
by low production volumes, add
ahout $15,000 to $30,000 to the
price of the bus. As volumes
increase, the cost of alternative
fuel engines should approach that
of their diesel counterparts. Some
knowledgeable people helieve that
they will be equal to diesel in the
not-too-distant future.
Biodiesel huses are the exception.
Because the huses that ran on
BD-20 in this program use conven-
tional diesel engines, there was
no additional acquisition cost.
(However, biodiesel has not yet
been approved by most engine
manufacturers as a diesel substitute.
Because the use of biodiesel may
affect engine warranty claims, a
transit agency should check with
the engine manufacturer hefore
using the fuel.)
The fuel tanks of alternative fuel
buses are also generally more
expensive than diesel fuel tanks.
These additional costs can run from
$5,000 for a bus that operates on
E95 to about $20,000 for one that
operates on CNG. Again, fuel tanks
represent no additional expense for
huses running on biodiesel. Table 2
presents estimated incremental
costs (over and above a diesel-
fueled bus) for new alternative fuel
40-foot transit buses. The incremen-
tal costs for an LPG-fueled bus have
been included because we will
study LPG buses as they become
available. These prices are only for
comparison purposes; actual bus
prices will vary with each transit
property because of variations in
Final Results
Alternative Fuel
Transit Buses
.
I
Table 3. Maintenance and Storage Facility Modifications for Alternative Fuel Transit Bus Fleets
Fuel Ventilation Electrical Heating Other Comments
Natural gas At ceiling No overhead No open fie me - Requires sensors for
(CNG and LNG) highest points sperking contacts heaters overhead combustible fuel detection
Ethanol No change' Unclassified electrical No change' Requires cistern No ignition sources in
18 inches above finished for drain to trap floor area (18 inches
floor, no change' fuel leakage and lower)
Methanol No change Unclassified electrical No change' Requires cistern No ignition sources in
18 inches above finished for drain to trap floor area 118 inches
floor, no change' fuel leakage and lower}
Biodiesel blend No change No change No change - -
Propane Forced Unclassified electrical No change' - No ignition sources in
(LPG) ventilation 18 inches above finished floor area (18 inches
within 18 floor, no change' and lowerl,
inches of floor See also Note below,
, If facility is certified for gasoline fuel. Source: Battelle
Note: Additional considerations for propane facilities: Propane fuel tanks should never be overfilled, because thermal expansion of
the fuel can actuate the tank relief valve, However, both facility codes and design practices often make some allowance for
this contingency, Thus, the installation of propane gas detection systems in areas where propane-fueled vehicles are parked
or maintained may be required by local authorities or considered to be good practice by facility design engineers, Increased
ventilation to handle possible propane releases may also be included in the facility design, Often, the operation of such
increased ventilation is tied to the gas detection system,
vehicle specifications and the size
of the order,
We obtained these cost estimates
from transit agency bus hids and in
conversations with bus manufactur-
ers, They reflect market prices
after a few years of alternative fuel
bus production, with relatively low
production volumes, As volumes
increase, prices should decrease,
Facilities Costs
Transit huses are stored and refu-
eled centrally in facilities owned
and operated hy transit agencies,
As a result, the capital and operat-
ing costs for any changes made to a
facility to accommodate alternative
fuel huses are important to consid-
er when calculating the overall cost
of operating with alternative fuels,
The capital and operating costs
for new facilities or modifying facili-
ties vary considerably, even for one
type of alternative fueL Necessary
changes can include installing new
refueling equipment or installing
monitoring and ventilation equip-
ment in maintenance and storage
facilities,
Tahle 3 lists the typical modifica-
tions needed for transit bus mainte-
nance and storage facilities for each
type of alternative fueL For alcohol
fuels and propane, ventilation and
electrical designs for gasoline facili-
ties are often acceptable to the fire
marshal or other local officials,
However, both CNG and LNG
require modifications to hus main-
tenance facilities and indoor storage
areas, In all cases, you should
19
Alternative Fuel
Transit Buses
Table 4. Refueling Facilities for a Fleet of 80 to 160
Alternative Fuel Buses
Inventory Range of
Alternative Storage Incremental Operating
Fuel Options Capital Cost Cost Comments
Diesel' Underground Baseline Low Tank insurance
(Baselinel tank would be needed.'
LNG Above-ground $750,000 to Low
tank $900,000
CNG Small high $750,000 to Low to Compressors would
(fast-filii pressure $1,500,000 Medium require noise
accumulator suppression.
tank & buffer
CNG No storage $600,000 to Low Noise suppression
(slow-filii needed $900,000 measures required
for night operation.
Ethanol' Underground $50,000 to Low Tank insurance
tank $100,000 would be needed.'
Methanol' Underground $50,000 to Low Tank insurance
IM100 or M951 tank $100,000 would be needed.'
Biodiesel Underground $0 Low Tank insurance
blend' tank would be needed.'
Propane Above-ground $100,000 to Low Fire suppression
tank $150,000 system required.
, Mobile fueling could be used, which eliminates capital costs, inventory costs,
insurance costs, and is generally allowed by current codes/regulations.
, Tank insurance is insurance that covers fuel spills from the tank.
Table 5. Incremental Facility Costs for a Fleet of 160
Alternative Fuel Buses lin millions of 1994 $1
LNG CNG Alcohols' Biodiesel Propane
Fueling Facility $0.90 $1.50 $0.10 N/C $0.15
Maintenance Facility $1.17 $1.08 N/C N/C N/C'
Bus Storage Facility $1.44 $1.17 N/C N/C N/C'
Total $3.51 $3.75 $0.10 N/C $0.15
N/C = No change if facility is certified for gasoline
, Methanol and ethanol
, See Note to Table 3.
Source: Battelle
20
Final Results
.
I
check with local authorities for
requirements in your area.
The costs of maintaining and modi-
fying storage and refueling facilities
also depend on the size of the
agency, as well as on state and local
building codes. Table 4 lists the
types of refueling facilities required
for each alternative fuel, and shows
estimates of the cost range for a
refueling facility capable of refuel-
ing 80 to 160 alternative fuel buses.
For each alternative fuel, we also
estimated the total costs of the nec-
essary modifications to the fueling
and maintenance facilities for a bus
fleet of 160 alternative fuel buses.
We estimated the costs of upgrad-
ing the building, mechanical sys-
tems, and electrical systems, and
of acquiring new equipment.
Estimates included contractor over-
head and profit (assumed to be
17%), and contingency (assumed to
be 25%). We assumed the facilities
were converted in three phases to
allow normal operations to contin-
ue and to serve a mix of diesel,
gasoline, and alternative fuel vehi-
cles. Table 5 shows the cost esti-
mates for converting a 160-bus
facility with 84,850 square feet of
indoor storage, 19,250 square feet
for the maintenance area, and a
9, 120-square-foot fueling area.
At this time, CNG and LNG facilities
have the highest capital costs.
Each alternative fuel facility must
be custom designed to meet the
specific needs of the transit agency.
The cost of the facility can vary sig-
nificantly. The cost estimates pre-
sented above should be viewed as
representative for typical facilities.
You should consult architectural
and engineering fIrms experienced
in alternative fuels for cost esti-
mates for your particular site.
Final Results
Emissions
WVU conducted emissions testing
on the buses with its transportable
chassis dynamometer, which was
transported to each transit agency
in the program. In performing the
chassis dynamometer emissions
tests, buses were driven according
to the CBD driving cycle, which was
designed to simulate the speeds,
loads, and conditions experienced
by buses during a typical route
through a city's centrdl business
district. Buses were tested with the
fuel in the bus at the time. Most of
the buses were tested in two con-
secutive years-1994 and 1995.
Compressed Natural Gas
The results of chassis dynamometer
emissions tests on CNG and diesel
buses powered by Cummins LID
engines are summarized in Table 6
and shown in Figure 9. The five
CNG buses tested in Miami and five
of the buses tested in Tacoma were
equipped with early versions of the
Cummins LI 0 engine (referred to as
LlO-240G) that did not require cer-
tification by the U.S. Environmental
Protection Agency (EPA) or the
California Air Resources Board
(CARB). In 1994, Cummins made
several enhancements to the
engine. The later versions of this
engine (referred to as LlO-260G)
have been certified by CARB. Five
buses with the newer engines were
tested in Tacoma, and five were test-
ed in New York City.
There is a substantial amount of
scatter in the data, but we can draw
Alternative Fuel
Transit Buses
.
I
severdl general conclusions. The
most obvious result is that the PM
emissions levels are reduced to
nearly zero with CNG. Figure 9
shows that all CNG buses tested
(including vehicles with mileage
greater than 150,000 miles) had
PM levels an order of magnitude
lower than the diesel buses.
It is important to note that the
Cummins diesel engines tested thus
far were 1992 model year or older.
Since 1992, the EPA heavy-duty
engine emissions certification stan-
dard (measured in grams [g] per
brake horsepower hour [bhp-hr])
for PM in urban buses has been
reduced by a factor of five (from
0.25 to 0.05 g/bhp-hr). Likewise,
substantial improvements have
been made in PM emissions from
diesel engines. Although a direct
correlation between dynamometer
certification emissions and in-use
chassis dynamometer emissions
does not exist, recent engine certifi-
cation data from the latest CNG and
diesel engines suggest that the gap
between CNG and diesel PM has
been narrowed considerably.
Figure 9 also shows that buses
equipped with the newer CARB-
certil1ed CNG Cummins LlO-260G
engines exhibited lower carbon
monoxide (CO) and oxides of nitro-
gen (N00 emissions than either
the original CNG demonstration
or the diesel control buses. The
LlO-260G tests were performed
at 20,000 miles or less. The total
hydrocarbon (HC) emissions levels
from the CNG buses are higher
21
Alternative Fuel
Transit Buses
Final Results
.
I
Table 6. Average Chassis Dynamometer Emissions Results for CNG (g/mi) - Cummins L10 Engines
Engine Test Number Number Odometer
City Model" Fuel of Buses ofTests Minimum Maximum PM NOx HC CO
Miami L10-240G CNG 5 7 8,000 52,000 0.01 29 20.6 15.8
Tacoma L10-240G CNG 5 10 97,000 170,000 0.01 30.4 9.3 21.8
New York L10-260G CNG 5 10 3,000 20,000 0.03 12 16.1 1.6
Tacoma L1 0-260G CNG 5 5 10,000"" 10,000"" 0.02 11.2 15.5 0.7
Miami L10 Diesel 6 7 153,000 250,000 1.99 22.0 1.9 23.5
Tacoma L10 Diesel 5 9 144.000 220,000 1.74 24.6 2.4 11.2
"L10-240G is a non-emissions-certified demonstration engine. L10-260G is the CARB-certified version.
"" Estimated odometer reading atthe time
than those from the diesel buses.
However, HC emissions from CNG
vehicles are typically composed of
more than 95% methane. EPA and
CARE regulations are written in
terms of non-methane hydrocar-
bons (NMHC) because methane is
considered to be nonreactive in the
atmosphere. The NMHC levels from
the CNG buses were not directly
measured, but can be projected to
be at similar or lower levels than
those from the diesel buses.
To investigate the causes of high
emissions observed on some buses,
we diagnosed, repaired, and retest-
ed three of the LlO-240G buses in
Tacoma with higher-than-expected
CO emissions. The repairs included
replacing air:fuel mixing valve com-
ponents and adjusting the air:fuel
rdtio. All three buses showed reduc-
tions in CO that averaged approxi-
mately 93% (an average of 30 g/mi
before repairs to 2 g/mi after
repairs). A complete description
of this work will be available in a
separdte short report published by
NREL. Call our hotline or check
22
our web site for a copy. (Our web
address and hotline phone num-
ber are given at the front of this
report.)
Cummins has recently begun to
produce even newer versions of
the Cummins LlO CNG engines-
the LlO-280G and LlO-300G. These
engines use closed-loop feedback
control to provide much better
control of the air:fuel ratio, which
should make emissions much more
consistent from bus to bus and
from test to test. We are now look-
ing for sites that have these buses
for future testing.
Alcohol
The results of chassis dynamometer
emissions testing on ethanol and
methanol buses powered by DOC
6V92TA engines are summarized in
Table 7 and illustrated in Figure 10.
In 1994 and 1995, 10 buses in
Peoria and Minneapolis were tested
on ethanol, and 10 were tested on
methanol in Miami and New York.
Additionally, 17 diesel control buses
Final Results
FIGURE 9. Chassis dynamometer emissions from buses with Cummins L-10 engines
Alternative Fuel
Transit Buses
4 50
'E Particulate Matter ! 40 x
- ~
~ 3
::E )(
0
... z
, 30
~ . "
" .
:t:: 2 ___e_ ; "
.. '"
::E . e
- . :" 20
" - --~ .- z
-
.. . - . 'ilntJ
-= "
" .. 2!!o
';: " 10
...
.. 'x DO
... 0 .0--0---
0 0
0 50000 100000 150000 200000 250000 0
Test Odometer
. LID-Diesel x L10-240G (CNG) o LIO-260G (CNG)
x
. Oxides oiNitrogen
e--;
x . . .
--Tfiii<- -. --------,
.---~~--
.
x
50000
100000
150000
20??oo
250000
Test Odometer
. LID-Diesel x L10-24OG (CNG) 0 L10-260G (CNG)
50
'E 40
~
0
'"'
" 30
...
'x
"
" 20
"
::E
"
"
...
:a 10
'"'
... . 0
200000 250000 0
x
80
! 70
~ 60
'"'
::J:
.... 50
,
..
"
" 40
...
~
..
" 30
"
~
...
>- 20
::J:
-;
- 10
,=!
0
0
Total Hydrocarbons
50000
100000
150000
Test Odometer
. LID-Diesel x LIO-24OG (CNG) 0 L10-260G (CNG)
I\.l
W
Carbon Monoxide
_____x
x
.
.
:- x
- m__.
---.---,
.. :
..---: -:
. .
. .---.
50000
100000
150000
200000
250000
Test Odometer
. LID-Diesel x LIO-240G (CNG) 0 LIO-260G (CNG)
.-
Alternative Fuel
Transit Buses
Final Results
.
I
Table 7. Average Chassis Dynamometer Emissions Results for Alcohol (g/mi)- DDC 6V92 Engines
Particulate Odometer
Test Trap Number Number
City Fuel (Diesels only) of Buses atTests Minimum Maximum PM NOx HC CO
Peoria Ethanol 5 8 60,000 104,000 0.63 13.4 8.9 37.1
Minneapolis/
St. Paul Ethanol 5 8 28,000 43,000 0.49 22.0 15.4 41.9
Miami Methanol 5 9 38,000 87,000 0.39 11.6 37.5 25.1
New York Methanol 5 10 6,700 42,000 0.11 6.8 2.1 8.4
Peoria Diesel No 3 6 89,000 108,000 0.72 25.3 2.7 7.5
Diesel Yes 3 3 58,000 69,000 0.44 - - -
Minneapolis/ Diesel No 5 9 107,000 151,000 1.05 25.3 3.4 9.5
St. Paul Diesel No 5 10 43,000 69,000 0.81 26.4 2.1 6.7
Diesel Yes 5 5 26,000 41,000 0.34 - - -
Miami Diesel No 4 6 181,000 256,000 2.53 26.7 2.1 16.0
were tested in Peoria, Minneapolis,
and Miami. Of the 17 diesel con-
trol buses, 8 were originally
equipped with particulate traps.
The buses with particulate traps
were tested with the traps in
place in 1994, and with the
t,,,ps removed in 1995.
Figure 10 shows the test results
plotted against odometer reading.
This figure shows the range and
variation of individual test results
for a population of buses at various
odometer readings, but is not
intended to represent how emis-
sions from a single bus deteriorate
over time. Table 7 indicates the
range of odometer readings for
which buses were tested at a given
site during the 2-year period.
Results from the alcohol buses vary
considerably from site to site and
from bus to bus. In general, the
buses tested on ethanol and
methanol appear to emit PM levels
similar to diesel buses equipped
24
with particulate traps, and signifl-
cantly less PM than diesel buses
without traps. Although the partic-
ulate traps effectively reduced PM
levels from diesel vehicles, they
were removed because of mainte-
nance and durability problems.
However, recent diesel engine emis-
sions certification data show that
PM levels from diesel engines have
been reduced substantially in order
to meet tougher EPA PM standards.
Most ethanol- and all methanol-
powered buses emitted lower NOx
levels, and had significantly higher
amounts of HC and CO, than the
diesel controls. However, newer
methanol buses with DDC 6V92TA
engines (with odometer readings
between 6,700 and 42,000) tested
in New York City had consistently
lower CO and HC emissions than
the older alcohol-fueled buses. The
emissions levels from the newer
methanol engines were similar to
the diesel control levels.
Final Results Alternative Fuel
FIGURE 10. Chassis dynamometer emissions from buses with DOC 6V92 engines Transit Buses
5 45
'E Particulate Matter 'E 40 Oxides of Nitrogen .
4 -
- E
E . >< 35
::E 0 x
11. Z
3 30 . .
- c . .
.. . .. ~:- Ie . . . "
:t:: . '" 25
co .~ - ~x --x .-- .... . .
::E . x .
2 . x x . .
.. z 20
70 '0
:; Ul
" .. .. .. 15 "x" x
'€ 1 ~.>' . e--- ... xrnJ] 0
co . 'x 0 x:x
11. 0 10 "2i
,jIJ~ x x
0 \!IJ 5 0
0 50000 100000 150000 200000 250000 300000 0 50000 100000 150000 200000 250000 300000
Test Odometer Test Odometer
. Diesel .. Diesel w{Trap x Ethanol o Methanol . Diesel x Ethanol o Methanol
100 70
'E d Total Hydrocarbons 'E 60 Carbon Monoxide
- 80
E x x
r..> '" 50
:>: 0
.... r..> x x x
, 60
Ul .. 40
c ...
" 'x x 0 x
..c xx
:;; " 30 x____O 0__: X
40 q, c 0 0 x
" "
" 0 ::E Ijlj
.;;; x c 20 ' ,
>- x
:>: ><x " 0 0
20 ,,0 ..c . . ..
c;; :;; &' 0" '. '-0 .~ .
~ x r..> 10 >--. .
x 0""
~ .. .
.. ..: .
0 . 0 0
0 50000 100000 150000 200000 250000 300000 0 50000 100000 150000 200000 250000 300000
Test Odometer Test Odometer
. Diesel x Ethanol o Methanol . Diesel x Ethanol o Methanol
N
(J1
..1
Alternative Fuel
Transit Buses
Final Results
.
I
Table 8. Average Chassis Dynamometer Emissions Results for 20% Biodiesel Blend (g/mi) - DOC 6V9Z Engines
Test Number Number Odometer
City Fuel of Buses oITests Minimum Maximum PM NOx HC CO
St. Louis BD-20 4' 4 n/a 238,702 0.89 54.5 2.2 9.6
St. louis Diesel 4' 4 n/a 238,702 0.85 52.4 2.6 9.6
, Note: The same four buses were tested on both fuels.
The EPA engine certification data
from the methanol DDC 6V92TA
(ethanol has not been certified)
have shown emissions reductions
in all four components (HC, CO,
NOx, and PM) versus the diesel
6V92TA. To investigate the reason
for the relatively high emissions on
some engines, two buses in Peoria
that showed high CO and HC emis-
sions were diagnosed, repaired, and
retested. Several repairs, which
included adjusting blower bypass
valve settings and replacing fuel
injectors or catalytic converters,
were performed.
Tests on both buses performed
before and after the catalytic con-
verters were replaeed showed CO
reductions of approximately 85%
(approximately 40 g/mi to 6 g/mi)
and HC reductions of approximate-
ly 67% (approximately 11 g/mi to
4 g/mi). A complete description
of this work will be available in a
separate short report published by
NREL. Call our hotline or check
our web site for a copy. (Our
web address and hotline phone
numbers are given at thefront
of this report.)
Biodiesel
Tests were run on buses using both
BD-20 and straight diesel back-to-
back. The results are shown in
26
Table 8. With the limited number
of buses run (four), and the relative
scatter in the data, we were unable
to draw any conclusions. BD-20 is
generally believed to have a relative-
ly small effect on exhaust emissions.
This type of change is probably best
evaluated on an engine dynamome-
ter where it is possible to have
much better control of the test vari-
ables and measure smaller changes
in emissions levels.
Emissions Summary
The CNG and alcohol buses appear
to be particularly well suited to
reducing PM and NOx emissions.
This feature is quite important, as
the federal emissions standards for
PM and NOx are becoming more
stringent. Diesel technology has
been developed to meet these
more stringent PM standards,
thereby narrowing the gap
between alternative fuels and
diesel. However, virtually all cur-
rent engine certification data still
show CNG with an advantage.
Results from chassis dynamometer
emissions testing have also shown
high variability in some emissions
levels from these early generation
CNG and aleohol engines com-
pared to the diesel control engines
(which have decades rather than
only a few years of development).
Final Results
Both the engine certification and
the chassis dynamometer testing
have shown that CNG and alcohol
engines have the potential to sub-
stantially reduce emissions levels,
but emissions are also highly
dependent on the engine technolo-
gy and the condition of the vehicle.
Testing showed that some engines
in the program exhibited high HC
and CO emissions. In cooperation
with the engine manufacturers, we
discovered that many of these
buses were either improperly
tuned or had problems with hlel
injectors, catalytic converters, mix-
ing valves, and other engine compo-
nents. Correcting these problems
resulted in dramatic reductions in
emissions, and shows the impor-
tance of proper maintenance in
achieving low emissions, as well
as the need for technology that is
Alternative Fuel
Transit Buses
.
I
more robust in maintaining opti-
mum air:fueI ratio.
NREL and WVU have attempted to
select the latest technologies avail-
able; however, many vehicles tested
during the past several years repre-
sent early versions of alternative
fuel engines. Technology is chang-
ing rapidly in this industry, and
more advanced designs appear
almost yearly. Newer CNG engine
designs that feature closed-loop
feedback control should provide
much better control of the air:fuel
ratio, and hence more consistent
emissions. However, diesel engines
also continue to improve and pro-
vide tough competition for alterna-
tive fuels. As these newer designs
become available for testing, we
will test and report on them.
Other Considerations
I
All alternative fuels, except
biodiesel, add to the curb weight of
the bus. Table 9 shows the approxi-
mate increase in curb weight of a
40-foot bus as a result of the alter-
native fuel option.
Because of tank weight, CNG has
the greatest weight penalty. The
lower number in Table 9 represents
the weight penalty with the latest
design composite tanks.
Most municipal, state, and federal
highways have axle loading limits
to prevent excessive damage to
the roadways. As a result, adding
the CNG option often substantially
reduces maximum passenger
Table 9. Approximate Increase in Curb Weight for a 40-ft Transit Bus
(diesel curb weight of approximately 27,000 Ibsl
Alternative Fuel Option Approximate Increase in Curb Weight IIbs)
LNG 860
CNG 2,500-3,900
E95/M 1 00 1,000-1,500
Biodiesel 0
loading. If enforced, this will
restrict the utility of the bus.
The other alternative fuels have
substantially lower weight penal-
ties. Biodiesel has none.
27
Alternative Fuel
Transit Buses
28
~~~'~\
,
I
~
lessons learned
During the course of this progtam
we learned numerous lessons that
do not appear in the numbers
above. We have listed key ones
bere:
. For alternative fuel buses to deliv-
er the maximum benefit to the
environment, proper maintenance
is very important, perhaps even
more so than for diesels because
of the relative immaturity of the
technology.
. If you use a biodiesel blend, don't
splash blend on site. Require that
your contractor deliver a properly
pre-mixed batch of fuel. You
should also check with the
engine and fuel system
supplier(s) to make sure that all
Final Results
.
I
materials used in tbe system are
biodiesel-blend compatible.
. The one item that seems to have
sepatated the truly successful
sites from the others is the com-
mitment to the alternative fuel-
from the top of the organization
down. The successful sites' atti-
tude is "if you are going to do it,
do it right." Everyone has to be
committed to the project,
resources have to be allocated to
train people up front, and fuel
must be on site or very readily
accessible. We have a separate
case study that covers the success
of Pierce Ttansit in accomplishing
just that. Call our hotline at (800)
423-1DOE and ask for a copy.
Future Plans
The program is now complete
except for a few open items we
would like to address:
. Earlier versions of CNG engines
with open-loop control have had
inconsistent emissions in some
areas. We plan to evaluate the lat-
est closed-loop feedback engines
as they become available. Ideally,
we are looking for a fleet that has
buses with CNG feedback
engines with otherwise identical
diesel buses for comparison. If
you have these types of alterna-
tive fuel and control buses, and
would like to participate in this
progtam, please callus at (303)
275-4482.
. We plan to evaluate LPG, wbicb
has the potential for relatively
low up-front costs and low oper-
ating costs, as it becomes avail-
able.
. We may look at one more LNG
site to investigate its opetating
costs and reliability on a system
that has no cryogenic pump. If
you have these types of alterna-
tive fuel and control buses, and
would like to participate in this
progrdm, please callus at (303)
275-4482.
Final Results
Alternative Fuel
Transit Buses
.
I
~ Summary and Conclusions
Transit buses represent one of the
best potential applications for alter-
native fuels, which have already
made significant inroads into the
transit bus market. The alternative
fuel engines in this program have
only a few years of product devel-
opment-versus decades for the
diesel engine-but the results show
they are competing very well with
diesels in many areas:
. In reliability, one site-Tacoma-
is equal to diesel. Most other
sites show some reliability penal-
ty, but in many cases the causes
are either relatively minor (the
bus runs out of fuel because the
driver is unfamiliar with the vehi-
cle), or appear solvable (fuel filter
plugging at the alcohol sites).
. Operating costs of the buses are
driven by the fuel cost. In other
words, fuel cost differences ver-
sus diesel far outweigh any
differences in maintenance costs
between the alternative fuel and
diesel bus. Operating costs are
lowest for the CNG buses and
highest for the alcohol and
biodiesel buses.
. Capital costs are inverse to the
operating costs-they are highest
for CNG/LNG buses, and lowest
for the alcohol and biodiesel
buses. At the present time, no
fuel combines a low operating
cost with a low up-front capital
cost.
. Natural gas and alcohol buses
have the potential to significantly
lower PM and NOx emissions.
With natural gas, PM emissions
are virtually eliminated.
Newer, significantly more advanced
alternative fuel engines than were
used in this program have already
been introduced, and they promise
even better performance.
29
Alternative Fuel
Transit Buses
Numbers, Numbers, Numbers
.
Final Results I
The following tables summarize the key results of the transit bus program.
30
Table 10. Summary of Program Results
Houston Portland Miami Tacoma Peoria Mpls/St. Paul Miami New York St. Louis
Fleet LNG LNG CNG CNG E95 E93 E95 Ml00 Ml00 BO-20
Number of buses AF 10 8 5 5 5 5 5 5 5
DC 5 5 5 5 3 5 5 5 5
Mileage in program AF 367,174 297,065 93,570 407)78 324,668 120,941 203.206 181,134 102,307
DC 278,409 349,930 327,491 451,337 173,609 344,472 376,070 217,355 105.161
Engine/fuel system-related AF 0.39 0.22 0.52 0.11 0.12 0.16 0.32 0.17 N/A
road calls per 1,000 miles DC 0.06 0.15 0.13 0.11 0.07 0.14 0.26 0.07 N/A
Total road calls AF 0.57 0.58 0.87 0.21 0.19 0.18 0.61 0.26 N/A
per 1,000 miles DC 0.26 0.23 0.54 0.21 0.17 0.29 0.52 0.15 N/A
Representative MPG AF 3.1 3.0 3.4 4.5 3.6 3.3 2.9 3.4 2.6 4.0
(per diesel #2 equivalent gallonl DC 3.5 4.2 3.5 5.8 3.6 3.4 3.1 3.5 3.0 4.0
MPG ratio (AFIDCI 0.87 0.70 0.97 0.77 1.02 0.96 0.94 0.99 0.87 1.01
Fuel cost per 1,000 miles AF $218 $313 $206 $116 $504 $369 $616 $504 $507 $329
(per diesel #2 equivalent gallonl DC $172 $130 $184 $112 $173 $208 $185 $173 $142
Engine oil consumption cost AF $1 $9 $2 $3 $5 $4 $3 $5 $2
per 1,000 miles DC $2 $2 $2 $2 $2 $1 $3 $1 $1
Engine/fuel system-related AF $115 $133 $134 $64 $56 $108 $154 $170 N/A
maintenance cost per 1,000 miles DC $33 $88 $69 $56 $32 $29 $42 $46 N/A
Total bus maintenance cost AF $321 $424 $335 $161 $215 $259 $324 $333 N/A
per 1,000 miles DC $227 $287 $270 $159 $171 $181 $194 $259 N/A
Total bus operating cost AF $540 $746 $542 $279 $713 $584 $879 $831 $845 N/A
per 1,000 miles DC $400 $419 $456 $273 $303 $423 $390 $382 $433 N/A
AF 0 Alternative Fuel, DC 0 Diesel Control
N/A 0 insufficient data
1. The engine/fuel system-related areas are: general electrical, charging, cranking, ignition, air intake, cooling, exhaust. fuel, and engine. The rest of the mainte-
nance costs in the total bus maintenance cost are an average of $169 per 1,000 miles, which includes inspections, air conditioning, transmission, body, door
systems, air system, brakes, wheelchair lifts, and other repairs. Mechanic hourly labor rate is assumed to be $25 per hour.
2. For Miami, the CNG is purchased from the Airport Authority and therefore includes the fuel cost. compressor station maintenance labor and parts, as well as
capital costs for the station. For Tacoma, the CNG cost includes maintenance labor and parts for the compressor station, but does not include capital costs.
3. For Houston, the fuel cost does not include a fuel loss due to storage over time and during transfer, which could be as significant as 25%. These are
dual-fuel buses that were using 50%-70% diesel fuel during the period used to calculate fuel economy and cost.
4. At Portland, the LNG is purchased from the local utility. Therefore, the purchase price includes the fuel cost, maintenance labor, and parts for the station, as well
w as capital costs for the station. Also, of the truck and bus operators in the United States using LNG, Portland pays the highest price for LNG.
~
--
Alternative Fuel
Transit Buses
Final Results
.
I
Table 11. Summary of Emissions Results
CNG Buses - Cummins 110-240G - Miami, FL
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results (9/mi)
Number Make Make Model Year Date Odom Fuel PM NO. HC CO
MDTA-9201 FLX Cummins L-10240G 1991 1/26/94 10000 CNG 0.00 27.4 14.3 46.1
MDTA-9202 FLX Cummins L-l0240G 1991 1/28/94 9018 CNG 000 25.9 8.3 2.1
MDTA-9202 FLX Cummins L-l0 240G 1991 2/18/95 39670 CNG 000 17.1 14.5 0.6
MDTA-9203 FLX Cummins L-l0240G 1991 1/26/94 7004 CNG 0.00 40.1 10.0 1.0
MDTA-9204 FLX Cummins L-l0240G 1991 1/27194 36973 CNG 0.00 29.0 17.5 414
MDTA-9204 FLX Cummins L-l0 240G 1991 2/20/95 52182 CNG 0.Q2 35.7 70.2 16.8
MDTA-9205 FLX Cummins L-l0 240G 1991 2/3/94 7944 CNG 0.02 27.8 9.3 2.4
Count 7 7 7 7
Average 0.01 29.0 20.6 158
Max 0.02 40.1 70.2 46.1
Min 0.00 17.1 8.3 0.6
CNG Buses - Cummins L 10-240G - Tacoma, WA
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results (9/mi)
Number Make Make Model Year Date Odom Fuel PM NO. HC CO
PT-478 81A Cummins L-l0240G 1992 8/12/94 104000 CNG 0.01 26.8 9.2 35.8
PT-478 81A Cummins L-l0240G 1992 7/4/95 160000 CNG 0.00 44.3 8.8 22.8
PT-479 81A Cummins L-l0 240G 1992 8/5/94 109010 CNG 210 7.4 11.5
PT-479 81A Cummins L-l0 240G 1992 7/5/95 170000 CNG 0.00 27.3 7.0 3.6
PT-480 81A Cummins L-l0 240G 1992 8/9/94 96730 CNG 0.02 34.7 8.6 36.4
PT-480 81A Cummins L-l0240G 1992 7/6/95 150000 CNG 0.03 46.1 10.5 40.7
PT-481 81A Cummins L-lO 240G 1992 8/11/94 100800 CNG 000 20.9 11.2 33.7
PT-481 81A Cummins L-10240G 1992 7/7/95 150000 CNG 0.00 38.8 16.9 28.3
PT-482 81A Cummins L-l0 240G 1992 8/15/94 108654 CNG 0.00 20.6 6.0 4.0
PT-482 81A Cummins L-l0 240G 1992 7/8/95 160000 CNG 0.00 232 7.7 08
Count 9 10 10 10
Average 0.01 30.4 9.3 21.8
Max 003 46.1 16.9 40.7
Min 0.00 20.6 6.0 0.8
CNG Buses - Cummins L 10-260G - New York, NY
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results 19/mi)
Number Make Make Model Year Date Odom Fuel PM NO. HC CO
C8C-4903 TMC Cummins L-l0260G 1993 12/9/94 8517 CNG 0.04 20.9 14.9 0.6
C8C-4903 TMC Cummins L-10260G 1993 7/25/95 18872 CNG 0.01 12.0 21.4 1.5
C8C-4904 TMC Cummins L-lO 260G 1993 11/20/94 6764 CNG 0.04 9.2 9.5 0.4
C8C-4904 TMC Cummins L-lO 260G 1993 7/25195 18666 CNG 0.01 14.2 13.7 8.7
C8C-4907 TMC Cummins L-l0 260G 1993 11/29/94 9048 CNG 0.01 11.1 15.5 08
C8C-4907 TMC Cummins L-l0 260G 1993 7/26195 20091 CNG 0.00 5.4 16.7 0.8
T8CC-2051 TMC Cummins L-lO 260G 1993 11/17/94 5223 CNG 0.05 6.9 16.7 0.6
T8CC-2051 TMC Cummins L-lO 260G 1993 6/24195 10871 CNG 0.05 4.6 24.1 0.8
T8CC-2054 TMC Cummins L-l0 260G 1993 11/19/94 2774 CNG 003 20.4 11.7 0.5
T8CC-2054 TMC Cummins L-l0260G 1993 6/23195 11993 CNG 0.02 15.5 16.5 0.9
Count 10 10 10 10
Average 0.03 12.0 16.1 1.6
Max 0.05 20.9 241 87
Min 0.00 4.6 9.5 0.4
32
Final Results
Alternative Fuel
Transit Buses
.
I
CNG Buses - Cummins L 1 0-260G - Tacoma, WA
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results Ig/mi)
Number Make Make Model Year Date Odom' Fuel PM NOx HC CO
PT-803 BIA Cummins L-l0260G 1994 7/10/95 10000 CNG 0.03 11.6 9.7 0.7
PT-804 BIA Cummins L-l0260G 1994 7/12/95 10000 CNG 0.01 6.6 16.1 OA
PT-806 BIA Cummins L-l0 260G 1994 7/10/95 10000 CNG 0.03 15.6 17.2 0.6
PT-807 BIA Cummins L-l0260G 1994 7/14/95 10000 CNG 0.00 11.6 23.3 0.9
PT-811 BIA Cummins L-l0 260G 1994 7/13/95 10000 CNG 0.01 10.6 11.1 1.1
Count 5 5 5 5
* Estimated odometer reading at time of test Average 0.02 11.2 15.5 0.7
Max 0.03 15.6 23.3 1.1
Min 000 6.6 9.7 OA
Diesel Buses - Cummins L 10 - Miami, FL
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results Ig/mil
Number Make Make Model Year Date Odom Fuel PM NOx HC CO
MDTA-900l FLX Cummins L-l0 1990 2/7/94 204000 D2 2.83 18A 2.1 40.9
MDTA-900l FLX Cummins L-l0 1990 2/24/95 250000 Dl 3.10 20.2 4.9 26.6
MDTA-9003 FLX Cummins L-l0 1990 217194 153000 D2 1.68 22.9 1.0 23.8
MDTA-9004 FLX Cummins L-l0 1990 2/8/94 174000 D2 2.19 24.0 1.0 27.1
MDTA-9081 FLX Cummins L-l0 1990 2/8/94 167000 D2 1.20 24.3 1.5 16.0
MDT A-9082 FLX Cummins L-l0 1990 2/9/94 172000 D2 1.26 21.2 1.5 11.3
MDTA-9083 FLX Cummins L-l0 1990 2/9/94 159000 D2 1.66 23.2 1.6 19.0
Count 7 7 7 7
Average 1.99 220 1.9 23.5
Max 3.10 24.3 4.9 40.9
Min 1.20 18A 1.0 11.3
Diesel Buses - Cummins L 10 - Tacoma, WA
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results Ig/mi)
Number Make Make Model Year Date Odom Fuel PM NOx HC CO
PT-464 BIA Cummins L-l0 1991 7/3/95 200000 D2 lA8 27.9 1.9 13.1
PT-465 BIA Cummins L-l0 1991 8/18/94 164006 D2 2.29 20.0 3.2 12.5
PT-465 BIA Cummins L-l0 1991 7115/95 220000 D2 1.83 26.3 2.6 9.5
PT-466 BIA Cummins L-l0 1991 8/19/94 107943 D2 1.91 219 2.6 11.7
PT-466 BIA Cummins L-l0 1991 7/17/95 210000 D2 lA4 27.2 2.1 9.2
PT-467 BIA Cummins L-l0 1991 8/20/94 155815 D2 1.68 23.8 2.3 13.0
PT-467 BIA Cummins L-l0 1991 7118/95 220000 D2 1.32 29.3 1.9 12.8
PT-468 BIA Cummins L-l0 1991 8/22/94 144051 D2 2.05 19.5 2.5 11.1
PT-468 BIA Cummins L-l0 1991 7/20/95 200000 D2 1.67 25.1 2.2 8.1
Count 9 9 9 9
Average 1.74 24.6 2A 112
Max 2.29 29.3 3.2 13.1
Min 1.32 19.5 1.9 8.1
33
Alternative Fuel
Transit Buses
Final Results
.
I
Ethanol Buses - Peoria, IL
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results Ig/mi)
Number Make Make Model Year Date Odom Fuel PM NOx HC CO
GPT-1504E TMC DDC 6V-92TA 1992 4119/94 59925 E93 0.61 134 12.7 44.1
GPT-1504E TMC DDC 6V-92TA 1992 4/18/95 94999 E93 0.33 11.9 6.1 276
GPT-1506E TMC DDC 6V-92TA 1992 4/25/94 66567 E93 082 8.9 9.0 55.6
GPT-1506E TMC DDC 6V-92T A 1992 4/10/95 103481 E93 0.72 12.2 9.2 31.6
GPT-1507E TMC DDC 6V-92TA 1992 4/21/94 63588 E93 0.71 15.0 7.6 39.1
GPT-1507E TMC DDC 6V-92T A 1992 4/6/95 102819 E93 0.88 15.2 10.1 33.8
GPT-1508E TMC DDC 6V-92TA 1992 4110/95 88049 E93 0.72 8.7 10.2 32.5
GPT-1516E TMC DDC 6V-92TA 1992 4/20/94 84911 E93 0.22 21.6 6.0 32.3
Count 8 8 8 8
Average 0.63 134 8.9 37.1
Max 0.88 21.6 12.7 55.6
Min 0.22 87 60 27.6
Ethanol Buses - St. Paul, MN
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results {g/mi}
Number Make Make Model Year Date Odom Fuel PM NOx HC CO
MTC-8000 GLG DDC 6V-92TA 1991 10/5/94 27605 E95 044 24.5 22.2 61.3
MTC-8000 GLG DDC 6V-92TA 1991 5/21/95 39609 E95 0.63 22.8 27.6 55.5
MTC-8001 GLG DDC 6V-92TA 1991 1011/94 29694 E95 0.40 21.6 10.2 31.2
MTC-8001 GLG DDC 6V-92TA 1991 5/22/95 41979 E95 045 204 10.7 33.8
MTC-8002 GLG DDC 6V-92TA 1991 5/25/95 33831 E95 055 14.2 20.8 43.2
MTC-8003 GLG DDC 6V-92T A 1991 10/4/94 28722 E95 046 33.5 10.2 18.7
MTC-8003 GLG DDC 6V-92TA 1991 5/25/95 42581 E95 059 24.3 13.7 43.2
MTC-8004 GLG DDC 6V-92TA 1991 10/5/94 29119 E95 041 15.0 8.1 48.1
Count 8 8 8 8
Average 049 22.0 154 419
Max 0.63 33.5 27.6 61.3
Min 040 14.2 8.1 18.7
Methanol Buses - Miami, FL
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results Ig/mi)
Number Make Make Model Year Date Odom Fuel PM NOx HC CO
MDTA-9211 FLX DDC 6V-92T A 1992 1/21/94 42283 M100 0.24 96 55.9 30.9
MDTA-9211 FLX DDC 6V-92TA 1992 2114/95 87000 M100 0.23 13.1 20.9 349
MDTA-9212 FLX DDC 6V-92TA 1992 1/22/94 37745 M100 050 9.7 393 23.9
MDTA-9212 FLX DDC 6V-92TA 1992 2115/95 72364 Ml00 0.78 130 83.2 27.3
MDTA-9213 FLX DDC 6V-92TA 1992 1/24/94 39500 M100 056 14.2 37.5 22.7
MDTA-9213 FLX DDC 6V-92T A 1992 2114/95 67697 M100 0.15 12.7 1.9 17.1
MDTA-9214 FLX DDC 6V-92TA 1992 1/25/94 65450 Ml00 048 12.5 61.8 31.0
MDTA-9215 FLX DDC 6V-92TA 1992 1/24/94 43800 M100 054 8.8 32.2 27.8
MDTA-9215 FLX DDC 6V-92T A 1992 2116/95 75000 M100 0.06 11.3 4.5 10.3
Count 9 9 9 9
Average 0.39 11.6 37.5 25.1
Max 0.78 14.2 83.2 34.9
Min 0.06 88 19 10.3
34
Final Results
Alternative Fuel
Transit Buses
.
I
Methanol Buses - New York City
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results (g/mi)
Number Make Make Model Year Date Odom Fuel PM NO. HC CO
TBCC-2136 TMC DDC 6V-92TA 1993 11(12/94 22582 Ml00 0.16 6.4 40 9.6
T8CC-2136 TMC DDC 6V-92T A 1993 6/19/95 42100 Ml00 0.05 5.9 0.5 4.8
T8CC-2137 TMC DDC 6V-92T A 1993 11(16/94 9484 M100 0.15 7.5 3.7 12.5
T8CC-2137 TMC DDC 6V-92T A 1993 6(19/95 17854 Ml00 0.07 6.1 1.1 6.6
TBCC-2138 TMC DDC 6V-92TA 1993 11/14/94 6674 M100 016 74 1.5 10.4
T8CC-2138 TMC DDC 6V-92T A 1993 7(11/95 16067 M100 0.04 6.7 0.2 3.8
TBCC-2139 TMC DDC 6V-92TA 1993 11/15/94 7979 Ml00 0.11 8.0 2.5 11.5
T8CC-2139 TMC DDC 6V-92TA 1993 6/21/95 20765 M100 7.3 0.8 5.9
TBCC-2140 TMC DDC 6V-92T A 1993 11/17/94 15561 M100 0.14 7.1 6.1 16.7
TBCC-2140 TMC DDC 6V-92TA 1993 6/21/95 23036 Ml00 60 0.5 2.2
Count 8 10 10 10
Average 0.11 6.8 2.1 8.4
Max 0.16 80 6.1 16.7
Min 0.04 5.9 0.2 2.2
Diesel Buses with Particulate Traps (traps removed prior to 1995 test date) - Peoria, IL
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results (g/mi)
Number Make Make Model Year Date Odom Fuel PM' PM' NOx HC CO
GPT-1501 TMC DDC 6V-92T A 1992 4(15/94 68721 D1 0.14 270 2.8 10.4
GPT-1501 TMC DDC 6V-92TA 1992 4/4/95 107954 Dl 0.84 24.2 2.8 3.4
GPT-1502 TMC DDC 6V-92T A 1992 4/15/94 59373 Dl 0.70 25.1 2.5 10.7
GPT-1502 TMC DDC 6V-92TA 1992 4/18/95 95032 D1 0.69 24.0 2.5 4.6
GPT-1503 TMC DDC 6V-92TA 1992 4/27194 58287 Dl 0.48 24.6 2.8 12.6
GPT-1503 TMC DDC 6V-92T A 1992 4/19/95 88913 D1 0.64 26.7 2.5 3.0
Count 3 3 6 6 6
. PM results with particulate traps Average 0.44 0.72 25.3 2.6 7.5
? PM results without particulate traps Max 0.70 084 270 2.8 12.6
Min 0.14 0.64 24.0 2.5 3.0
Diesel Buses without Particulate Traps - St. Paul, MN
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results (g/mi)
Number Make Make Model Year Date Odom Fuel PM NOx HC CO
MTC-2207 GLG DDC 6V-92T A 1991 9/13/94 116911 D1 1.16 24.6 3.7 12.5
MTC-2207 GLG DDC 6V-92TA 1991 5(19/95 142835 D1 101 25.6 3.6 6.6
MTC-2208 GLG DDC 6V-92TA 1991 5/17/95 140678 Dl 1.23 25.6 3.2 7.7
MTC-2209 GLG DDC 6V-92TA 1991 9/15/94 126622 D1 0.94 24.4 3.2 12.2
MTC-2209 GLG DDC 6V-92TA 1991 5/17/95 144612 D1 1.27 26.4 32 9.9
MTC-2210 GLG DDC 6V-92TA 1991 9(17/94 122545 Dl 1.13 24.3 3.2 128
MTC-2210 GLG DDC 6V-92TA 1991 5/16/95 151201 Dl 1.06 23.7 3.0 9.2
MTC-2211 GLG DDC 6V-92T A 1991 9/16/94 107614 D1 0.92 26.5 3.5 9.1
MTC-2211 GLG DDC 6V-92TA 1991 5(17/95 128418 D1 0.74 26.8 36 5.2
Count 9 9 9 9
Average 1.05 25.3 3.3 9.5
Max 1.27 268 3.7 12.8
Min 0.74 23.7 3.0 5.2
35
Alternative Fuel/Transit Buses
-
Final Results II
Diesel Buses with Particulate Traps Itraps removed prior to 1995 test date) - St. Paul, MN
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results (g/mi)
Number Make Make Model Year Date Odom Fuel PM' PM' NO. HC CO
MTC-2222 GLG DDC 6V-92T A 1993 9/23/94 36670 D1 0.23 27.1 2.5 10.8
MTC-2222 GLG DDC 6V-92TA 1993 5/18/95 62561 D1 0.72 25.9 1.7 2.8
MTC-2223 GLG DDC 6V-92TA 1993 9/26/94 34101 D1 0.79 25.8 2.7 9.9
MTC-2223 GLG DDC 6V-92TA 1993 5/19/95 60000 D1 0.87 24.6 14 2.9
MTC-2224 GLG DDC 6V-92TA 1993 9127/94 40812 D1 0.20 27.0 2.9 10.5
MTC-2224 GLG DDC 6V-92TA 1993 5/20/95 68890 D1 0.71 27.3 1.6 2.6
MTC-2225 GLG DDC 6V-92TA 1993 9/28/94 33720 D1 0.31 284 2.9 9.2
MTC-2225 GLG DDC 6V-92TA 1993 5/12/95 71583 D1 0.83 22.8 1.3 2.8
MTC-2226 GLG DDC 6V-92TA 1993 9/29/94 26370 D1 0.18 26.9 28 12.8
MTC-2226 GLG DDC 6V-92TA 1993 5/15/95 43043 D1 0.92 28.3 1.4 2.5
Count 5 5 10 10 10
1 PM results with particulate traps Average 0.34 0.81 264 2.1 6.7
2 PM results without particulate traps Max 0.79 0.92 284 2.9 12.8
Min 0.18 0.71 22.8 1.3 2.5
Diesel Buses without Particulate Traps - Miami, FL
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results Ig/mi)
Number Make Make Model Year Date Odom Fuel PM NO. HC CO
MDTA-9067 FLX DDC 6V-92TA 1990 1/18/94 181385 D2 2.68 20.7 1.9 9.9
MDT A-9067 FLX DDC 6V-92TA 1990 2/6/95 231619 D1 2.31 21.7 2.1 13.2
MDTA-9068 FLX DDC 6V-92TA 1990 1/19/94 206506 D2 1.85 27.5 1.7 12.6
MDTA-9068 FLX DDC 6V-92TA 1990 2/23/95 256087 D1 2.53 27.6 1.8 23.2
MDTA-9070 FLX DDC 6V-92TA 1990 2/22/95 250000 D1 2.14 38.9 2.5 134
MDTA-9071 FLX DDC 6V-92TA 1990 2/22/95 245674 D1 3.66 23.6 2.3 23.8
Count 6 6 6 6
Average 2.53 26.7 2.1 16.0
Max 3.66 38.9 2.5 23.8
Min 1.85 20.7 1.7 9.9
Diesel Buses tested on Biodiesel Blend - St. Louis, MO
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results (g/mi)
Number Make Make Model Year Date Odom Fuel PM NO. HC CO
SL-Ol0BFD FLX DDC 6V-92T A 1988 04/24/96 22582 BD20 0.82 57.3 2.2 13.3
SL-003BFD FLX DDC 6V-92TA 1988 04/15/96 36457 BD20 0.98 52.5 2.2 5.3
SL-007BFD FLX DDC 6V-92TA 1988 04/13/96 238065 BD20 0.76 51.9 2.1 7.2
SL-001 BFD FLX DDC 6V-92TA 1988 04/12/96 140966 BD20 098 56.3 2.3 12.4
Count 4 4 4 4
Average 0.89 54.5 2.2 9.6
Max 0.98 57.3 2.3 13.3
Min 0.76 51.9 2.1 5.3
Diesel Buses (the same buses were tested on Biodiesel Blend) . St. Louis, MO
Vehicle Bus Engine Engine Engine Test Test Test Emissions Test Results (g/mi)
Number Make Make Model Year Date Odom Fuel PM NO. HC CO
SL-010BFD FLX DDC 6V-92TA 1988 04/24/96 22592 D2 0.96 58.8 2.4 174
SL-003BFD FLX DDC 6V-92TA 1988 04/22/96 37224 D2 0.73 51.6 2.6 6.9
SL-007BFD FLX DDC 6V-92TA 1988 04/22/96 238702 D2 0.53 53.1 2.7 6.3
SL-001 BFD FLX DDC 6V-92TA 1988 04/20/96 141193 D2 1.16 46.0 2.9 7.8
Count 4 4 4 4
Average 0.85 52.4 2.6 9.6
Max 1.16 58.8 2.9 174
Min 0.53 46.0 24 6.3
36
MEM
A IT ACHMENT
..-,
. !
July 3 I, 1997
File: 0910-05-AB
TO: Bill Gustafson, Transit Coordinator
FROM: Rick Matkin, Acting Building Services superintenden~ """-.
SUBJECT: ESTIMATED COST FOR IMPLEMENTATION OF REQUIREMENTS FOR A
COMPRESSED NATURAL GAS REPAIR FACILITY (PUBLIC WORKS
GARAGE)
The following cost breakdown are based on my conversation with Steve McAree, a consultant from
Earth Tech Consulting Firm, who was the consultant on two previous M.T.D.B., C.N.G. projects.
These cost estimates were a result of comparison between our City facility and an M.T.D.B.
Building Projects downtown (J.D. Building). These projected costs are only rough estimates and not
"site specific" to the Public Works Garage.
Reauired Systems for C.N.G.
Cost
Mechanical Ventilation
$ 45,000
New Lighting and Electrical Upgrades
60,000
45,000
Automatic Sprinkler System, Meter, Riser
New Plumbing and Heating System
35,000
Tile 24 Upgrades (if needed)
15,000
Detection System
60,000
Subtotal Estimated
260,000
Contractor's Overhead & Profit
52,000
Estimated ConstrUction Project Cost
312,000
31,200
Contingency 10%
Engineering, Consultants, Administration, Project Management
125,000
Total Estimated Project Cost
$468,200
r- '
.::;-/- D
Bill Gustafson
-2-
July 31, 1997
Also, the current scheduled minor C.LP. for rerooting would not meet the new building codes. An
additional cost of $65,500 would need to be added to the $24,500 in this fiscal year's budget.
During the process of gathering this information, I received three different quotes for budgeted
estimates from different consultants. They range from $3,000 to $7,000 for very preliminary
studies.
The consultant also stated that other building factors such as emergency power and seismic upgrades
may have to be included in this project, which would increase the overall project cost.
RM:mp
(cngr-...q .mem)
cc: Dave Byers
John Lippin
George Krempl
--
~. ,,-',
-"'" ~
March 5, 1996
To:
Dave Byers
Deputy Public Works Director/Operations
From:
Bob Cunningham
Fire Inspector
Subject:
Requirements For Compressed Natural Gas Repair Facility/Public Works
This report is in response to a request by Public Works Department. Due to the possible
implementation of a Compressed Natural Gas (CNG) repair facility located at 707 F Street.
The technical aspect of Compressed Natural Gas'(CNG) is relatively new and the issue of
CNG repair facilities is one without any recognized standards which can be found in the
NFPA code.
UFC 103.1.1 will be required due to this.
UFG 103.1.1 Technical Assistance. To determine the acceptability of technologies,
processes, products, facilities, materials and uses attending the design, operation or use
of a building or premises subject to the inspection of the department. the chief is authorized
to require the owner or the person in possession or control of the building or premises to
provide, without charge to the jurisdiction, a technical opinion and report. The opinion and
report shall be prepared by a qualified engineer, specialist, laboratory or fire-safety
specialty organization acceptable to the chief and the owner and shall analyze the fire-
safety properties of the design, operation or use of the building or premises and the
facilities and appurtenances situated thereon, to recommend necessary changes.
Mechanical and electrical consulting engineers are experts that can be resourced to
determine the requirements.
TMAD
9845 Erma Road, Suite 200
San Diego, CA 92131
(619) 271-9808
Stephen McAree
Barrett Consulting Group
(619) 234-3407
--..
.-- ,-L.
--~
I
I
However after inspection of the MTDB Southbay Maintenance Facility at 3650 Main Street,
Chula Vista and the MTDB Facility at Keamey Mesa and their systems designed by
independent technical consultants, some of the following will be required:
UFC 904.2.5.2 Group H Div. 4 Occupancies. An automatic fire extinguishing system shall
be installed in Group H Div. 4 Occupancies having a floor area of more than 3,000 square
feet.
UFC 904.3 All valves controlling the water supply for automatic sprinkler systems and
water-flow switches shall be electrically monitored where the number of sprinklers are.
Twenty or more in Group 1, division 1 occupancies.
Maintaining or Improving Natural Ventilation - Technical consultant report will quantify
amount of wall area (roll up doors) to remain open at all times. Windows may be required.
Natural ventilation to be in excess of 50% of wall area.
Mechanical Ventilation - Besides natural ventilation, a new mechanical ventilation system
will be required. Mechanical ventilation consists of exhaust fans, and gas fired/forced air
units on the roof. The gas fired/forced air unit will be used as a heating system and the
supply air diffuser will be located at 18 inches above finished floor. The exhaust fans will
be exhausting high and will be spark resistant, explosion proof and will have two speed
motors. They will be running continuously at low speed to provide 2.5 air exchanges per
hour of ventilation. This will create a negative pressure in respect to adjacent space and
will prevent infiltration of gas to upper levels of ceiling. The exhaust fans will be interlocked
with the methane detectors and alarm system. Upon methane detection of 20% LEL
reading, the exhaust fans will be at high speed to provide a minimum of 5 air exchanges
per hour of ventilation. Upon a 40% LEL an automatic switch will shut off all power to the
bay area, except for the ventilation system.
New Lighting - New lighting will be installed approximately 5 feet below the ceiling to
provide adequate lighting below the 18 inch zone of influence. New lighting shall conform
. with requirements for Class 1, Division 1 electrical Codes.
Detection System - A continuous methane detection and monitoring system with an alarm
system will be installed. Set points will be at 20% LEL for amber light and automatic
ventilation system startup. The ventilation system will consist of high level exhaust and low
level make-up air. At 40% LEL, the red alarm light will come on, the electrical system will
be shut off, all work will stop and the area will be evacuated until the methane detection
system indicates that all methane has been exhausted. Procedures will be followed to
determine the reason for the alarm.
Electrical - all electrical systems, wiring shall conform to requirements for Class 1, Division
1 Hazards and shall be explosion proof.
Hazard SOP's - In the event of an alarm triggered by the detection system, standard
'--'7'
..... .
-..,../ ..
operating pro~edures shall be followed whi~h:
a. Notify Fire Department, City of Chula Vista
b. Notify adjacent businesses, occupancies in the case of a major event.
c. Notify any schools with in 1/4 mile. (Feaster Elementary School)
Provide a Safety and Training course for Transit Personnel - Safe ooeratina and bus
maintenance orocedures will be completed to support the ongoing safe maintenance of
CNG vehicles. Hand held methane detectors will be used to locate leaks in fuel lines.
BC/I
0210-96
- --
;:-. ~
----' -
1- ~nt.+ 8
FY 1999 - 2009 CVT OPERATING AN" ,;APITAL PLAN (40 DIESEL BUSES)
REVENUES FY 1999 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009
STARTING TDA BALANCE $10.754,628 $11,697,304 $4.429.758 $4,229,195 $5,219,759 $5,041,088 $3.701,251 $4,732,933 $4,055,386 $4,598,337 $5,587.712
CHULA VISTA TDA $3,104,065 $3,162,000 $3,351,000 $3,574,000 $3,807,000 $4,048,000 $4,128,960 $4,211,539 $4,295,770 $4,381,685 $4.469,319
COUNTY TDAlMISC $99,944 $103,000 $97,000 $99,000 $103,000 $105,000 $108,000 $111,000 $113,000 $116,000 $119,000
FARES $1,825,000 $1,843,000 $1,862,000 $1,880,000 $1,899,000 $1,956,000 $2,015,000 $2,075,000 $2,137,000 $2,201,000 $2,267,000
TOTAL REVENUE $15,783,637 $16,805,304 $9,739,758 $9,782,195 $11,028,759 $11,150,088 $9,953,211 $11,130,472 $10,601,156 $11,297,023 $12,443,031
COSTS
OPERATIONS $4,086,333 $4,250,546 $4,378,563 $4,562,436 $4,687,671 $4,968,837 $5,220,278 $5.435,086 $5,326,819 $5,709,311 $5,855,823
CAPITAL:
BUSES $0 $4,125,000 $1,132,000 $0 $1,300,000 $2.480,000 $0 $1,640,000 $676,000 $0 $0
YARD $0 $4,000,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
\',,~
TOTAL COSTS $4,086,333 $12,375,546 $5,510,563 $4,562,436 $5,987,671 $7,448,837 $5,220,278 $7,075,086 $6,002,819 $5,709,311 $5,855,823 \.{ )
BALANCE J!1,69!~04 _ $4,429,7~ $4,229,195 ~5,219,759 $5,041,088 $~,!01,251 $4,732,933 $4,055,386 $4,598,337 $5,587,712 $6,587,20~
2 3 4 5 6
1. 15 DIESEL BUSES: 11 TO REPLACE 1984 ORIONS PLUS 4 ADDITIONAL BUSES
2.4 DIESEL BUSES TO REPLACE 4 GOSH ENS
3. 2 DIESEL BUSES TO REPLACE 2 1986 ORIONS & 4 MID-SIZE BUSES TO REPLACE TROLLEYS
4.5 DIESEL BUSES TO REPLACE 31990 AND 21991 ORIONS, PLUS 3 ADDITIONAL BUSES
5.5 DIESEL BUSES: TO REPLACE 1991 OR IONS
6. 2 DIESEL BUSES TO REPLACE 2 1995 GILLIGS
ASSUMPTIONS:
. FY 00 STARTING COST OF DIESEL BUS $275,000, ADD 3% EACH ADDITIONAL PURCHASE
. TDA GROWTH FOR FY 99 - FY 04 AT 6% PER YEAR, 2% ALL OTHER YEARS
. AVERAGE REVENUE INCREASES OF 2%
. AVERAGE CVT CONTRACT COST INCREASES OF 2.5%
. AVEIlAGE OTHER OPERATING COST INCREASES OF 3%
--
Ih#~1. ~,d- 9
FY 1999 - 2009 CVT OPERATING AND CAPITAL PLAN (40 CNG BUSES)
REVENUES FY 1999 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009
STARTING TDA BALANCE $10,754,628 $11,697,304 $2,179,758 $1,771,195 $1,371,759 $2.493,088 $705,251 $1,736,933 $759,386 $1,178,337 $2,167,712
CHULA VISTA TDA $3,104,065 $3,162,000 $3,351,000 $3,574,000 $3,807,000 $4,048,000 $4,128,960 $4,211,539 $4,295,770 $4,381,685 $4.469,319
COUNTY TDNMISC $99,944 $103,000 $97,000 $99,000 $103,000 $105,000 $108,000 $111,000 $113,000 $116,000 $119,000
FARES $1,825,000 $1,843,000 $1,862,000 $1,880,000 $1,899,000 $1,956,000 $2,015,000 $2,075,000 $2,137,000 $2,201,000 $2,267,000
TOTAL REVENUE $15,783,637 $16,805,304 $7.489,758 $7,324,195 $7,180,759 $8,602,088 $6,957,211 $8,134,472 $7,305,156 $7,877,023 $9,023,031
COSTS
OPERATIONS $4.086,333 $4,250,546 $4,378,563 $4,562.436 $4,687,671 $4.968,837 $5.220,278 $5.435,086 $5.326,819 $5,709,311 $5,855,823
CAPITAL:
BUSES $0 $4.875,000 $1,340,000 $1,390,000 $0 $2,928,000 $0 $1,940,000 $800,000 $0 $0 \"
YARD $0 $4.000,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
FUELING FACILITY/GARAGE $0 $1.500,000 \f'
TOTAL COSTS $4.086,333 $14,625,546 $5,718.563 $5,952,436 $4,687,671 $7,896,837 $5,220.278 $7,375,086 $6,126,819 $5,709,311 $5,855,823
BALANCE $11,697,304 $2,179,758 $1,771,1~ $1,371,759 $2,493,088 $705,251 $1,736,933 $759,386 $1,178,337 $2,167,712 $3,167,208
2 3 4 5 6
1. 15 CNG BUSES: 11 TO REPLACE 1984 ORIONS PLUS 4 ADDITIONAL BUSES
2. 4 CNG BUSES TO REPLACE 4 GOSHENS
3.2 CNG BUSES TO REPLACE 2 1986 ORIONS & 4 MID-SIZE BUSES TO REPLACE TROLLEYS
4.5 CNG BUSES TO REPLACE 3 1990 AND 2 1991 ORIONS, PLUS 3 ADDITIONAL BUSES
5. 5 CNG BUSES: TO REPLACE 1991 ORIONS
6.2 CNG BUSES TO REPLACE 21995 GILLlGS
ASSUMPTIONS:
. FY 00 STARTING COST OF CNG BUS $325,000, ADD 3% EACH ADDITIONAL PURCHASE
. TDA GROWTH FOR FY 99 - FY 04 AT 6% PER YEAR, 2% ALL OTHER YEARS
. AVERAGE REVENUE INCREASES OF 2%
. AVERAGE CVT CONTRACT COST INCREASES OF 2.5%
. AVERAGE OTHER OPERATING COST INCREASES OF 3%
/'K""mC1I/>l6V1 /0
I
I
NOx EMISSIONS COST/BENEFIT: CNG ADVANTAGE OVER DIESEL (2004 STANDARDS)
1. Capital Costs
Cost oer bus #Buses Total Bus Cost Infrastructure Total Cost
A. CNG: 5325.000 40 $13,000,000 51,800,000 514,800,000
B. Diesel: $275,000 40 $11,000,000 $0 511,000,000
C. Difference: $3.800 000
2. Fuel Costs
Cost per mile Annual Miles Total Fuel Cost Total Cost
A. CNG: $0.22 1,500,000 5330,000 580,000 5410,000
B. Diesel: 50.19 1,500,000 $285,000 50 5285,000
C. Difference: $125 000
3. NOx Benefit
Grams per mile Bus Life Miles #Buses Grams per mile Grams per Ib Total NOx Ibs
A.CNG: 7.8 500,000 40 156,000,000 454 343,612
B. Diesel: 17.2 500,000 20 172,000,000 454 378,855
10.3 500,000 20 103,000,000 454 226,872
C. Difference: 1262.115)
4. Cost per Ib
Capital Annual Fuel #Years Total Cost NO. Ibs benefit Cost per Ib
(Capital and fuel) 53,800,000 $125,000 12 $5,300,000 262,115 $20.22
(Capital only) 53,800,000 $0 12 53,800,000 262,115 $14.50
5. Cost per mile
I Cost Miles I Estimated Increase I
(12 years) 55,300,000 18,000,000 ~ (Capital and fuel costs)
53,800,000 18,000,000 $0.21 (Capital cost only)
Notes
Item 1: Capital cost differential of $50,000 per bus between CNG and diesel engine
Item 1: Infrastructure costs include $1.3 million for CNG fueling facility and $500,000 for garage modifications
Item 2: CNG cost of $0.42/therm SDG&E non-compressed rate on 7/9/98; conversion to cost/mile: $0.42/1.9=$0.22/
Item 2: CNG cost of $0.72/therm SDG&E non-compressed rate on 7/9/98; conversion to cost/mile: $0.72/1.9=$0.38/
Item 2: Annual CNG fueling facility maintenance/electricity costs of $2,000/bus or $80,000 ($2,000 x 40 buses)
Item 3: NOx grams per mile emissions of 7.8 for CNG engine based on 1.9g/bhp-hr x 4.1 conversion factor
Item 3: NOx grams per mile emissions of 17.2 for diesel engine based on 4.0 g/bhp-hr x 4.3 conversion factor
S8
/l-1T1't€ If A-tf:if./"J I /
NOx EMISSIONS COST/BENEFIT: CNG & DIESEL COMPARABLE (2004 STANDARDS)
1. Capital Costs
Cost per bus #Buses Total Bus Cost Infrastructure Total Cost
A. CNG: S325,000 40 S13,000,000 S1,800,000 S14,800,000
B. Diesel: S275,000 40 S11,000,000 SO $11,000,000
C. Difference: $3.800 000
2. Fuel Costs
Cost per mile Annual Miles Total Fuel Cost Total Cost
A.CNG: $0.22 1,500,000 $330,000 $80,000 $410,000
B. Diesel: $0.19 1,500,000 $285,000 $0 $285,000
C. Difference: $125.000
3. N Ox Benefit
Grams per mile Bus Life Miles #Buses Grams per mile Grams per Ib Total NOx Ibs
A.CNG: 10.3 500,000 40 206,000,000 454 453,744
B. Diesel: 17.2 500,000 20 172,000,000 454 378,855
10.3 500,000 20 103,000,000 454 226,872
C. Difference: 1151982\
4. Cost per Ib
Capital Annual Fuel #Years Total Cost NOx Ibs benefit Cost per Ib
(Capital and fuel) 53,800,000 $125,000 12 $5,300,000 151,982 $34.87
(Capital only) 53,800,000 $0 12 $3,800,000 151,982 $25,00
5. Cost per mile
I Cost Miles I Estimated Increase I
(12 years) 55,300,000 18,000,000 SO.29 (Capital and fuel costs)
53,800,000 18,000,000 $0.21 (Capital cost only)
Notes
Item 1: Capital cost differential of $50,000 per bus between CNG and diesel engine
Item 1: Infrastructure costs include $1.3 million for CNG fueling facility and $500,000 for garage modifications
Item 2: CNG cost of $0.42/therm SDG&E non-compressed rate on 7/9/98; conversion to cost/mile: $0.42/1.9=$0.22
Item 2: CNG cost of $0.721therm SDG&E non-compressed rate on 7/9/98; conversion to cost/mile: $0.72/1.9=$0.38
Item 2: Annual CNG fueling facility maintenance/electricity costs of $2,000/bus or $80,000 ($2,000 x 40 buses)
Item 3: NOx grams per mile emissions of 10.3 for CNG engine based on 2.5 g/bhp-hr x 4.1 conversion factor
Item 3: NOx grams per mile emissions of 17.2 for diesel engine based on 4.0 g/bhp-hr x 4.3 conversion factor
Item 3: NOx grams per mile emissions of 10.3 for diesel engine based on 2004 standard
--
::/ 9
SEP. -22' 98(TUE) 10:41
EASTLAKE
TEL:619 421 1830
POOl
~c26
9-N-1y
Mr. George Krempl
Deputy City Manager
276 Fourth Avenue
Chula Vista, CA 91914
Via Fax
....
...
~
TIt:
fASTLAKE
COMPANY, LLC
September 22, ] 998
RE Industrial Task Force Report (Consent Calendar)
Dear George:
We learned last evening that the referenced report is scheduled before the City Council
this evening. We respectt....lly ask thaI this ilem be postponed for 30 days. We have mel
with staff once and would like to meet with stat" it second time to address several
concerns raised by statT regarding the relocation or approximately 40 acres in Phase 2 of
r.astLake Business Center to an approximate 48 acre site in close proximity to the
Olympic Avenue (Orange) and SR 125 interch'lnge. We were not invited to the August
24th meeting oftha Industrial Land Task Force, when this item was reconsidered.
The EastLakc Company believes that there is signiticant merit to tlmher consideration.
Specillcally, Chula Vista would gain The EastLake Company's commitment to
immediately move fOlward on the entitlement and mapping of the initial 40 acres.
Additionally, the City would be ,!aininJt industrial acreage 81 the proposed alternate site.
We arc in process of preparing a cross sectional exhibit ofthe adjacent SDG&E easement
and residential to demonstrate the abundant separation between the industrial and
residential. We arc also conndent that we will be able to address the City's concern
regarding any low income housing displacement.
Thank you for your consideration.
Most Sincerely,
A ~s ~x:
v~jr:Sidenl
9(~J Lon" ^....Oi"lUI), ~1I111.' 100
Chula Vlsto. Call1'omlo ~1911)
)OIOpl.IOIV) (619) .1121.0127
F(..iC:;IrnIl9 (619; 421-1830
This Page Blank
It? :J. f - J) ;;Z
September 17, 1998
SUBJECT:
The Honorable Mayor and City Council / \\^~
David D. Rowlands, Jr., City Managerw., '(5 ~~~
City Council Meeting of September 22, 1998
TO:
FROM:
This will transmit the agenda and related materials for the regular City Council
meeting of Tuesday, September 22, 1998. Comments regarding the Written
Communications are as follows:
5a. This is a letter from the City Attorney stating that to the best of his knowledge
from observance of actions taken in Closed Session on 9/15/98, there were no
actions taken which are required under the Brown Act to be reported.
IT IS RECOMMENDED THAT THIS LETTER BE RECEIVED AND FILED.
DDR:mab
September 16, 1998
MEMO TO:
Charlene Long, Deputy City Clerk
Patricia saIV~MaYOr/council office
FROM:
SUBJECT: SPECIAL ORDERS OF THE DAY - SEPTEMBER 22,1998
Please docket the following under Special Orders of the Day for the above City Council
meeting:
Presentation of the AIDS Memorial Quilt by Melody Cernitz,
Vice President of the Friends of the Arts
Thank you.