HomeMy WebLinkAbout2007/08/14 Item 7
CITY COUNCIL
AGENDA STATEMENT
;$\l}f:.. CITY OF
,,~ CHULA VISTA
8/14/07, Item3-
ITEM TITLE:
RESOLUTION ACCEPTING BIDS AND A WARDING
CONTRACT FOR THE "REAS SLURRY SEAL PAVEMENT
REHABILITATION FY 07/08 (STL-340)" PROJECT TO FRANK
AND SON PAVING, INC. IN THE AMOUNT OF $1,795,603.66
AND AUTHORIZING THE EXPENDITURE OF ALL A V AlLABLE
FUNDS IN THE PROJECT
SUBMITTED BY:
REVIEWED BY:
DIRECTOR OF GENE
CITY MANAGER
ASSISTANT CITY
'7"
4/5THS VOTE: YES D NO ~
BACKGROUND
On August 8, 2007, the Director of General Services received sealed bids for the "REAS Slurry
Seal Pavement Rehabilitation (STL-340)" project. The work consists of the application of slurry
seal pavement coats on various pavement locations in the City of Chula Vista, California. Work
for this project also includes the preparation and application of crack filler, removal/replacement
of failed pavement, striping, traffic control, and other miscellaneous work, and all labor,
material, equipment, and transportation necessary for the project.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State
CEQA Guidelines because the proposed project consists of minor alterations to an existing
public facility involving no expansion of the facility's current use. Thus, no further
environmental review is necessary.
RECOMMENDATION
Council approve the resolution accepting bids and awarding contract for the "REAS Slurry Seal
Pavement Rehabilitation (STL-340)" project to Frank and Son Paving, Inc. of Ramona,
California in the amount of $1,795,603.66 and authorizing the expenditure of all available funds
in the project.
7-1
8/14/07, Item-::r
Page 2 of 4
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
Included in the FY2007-08 CIP Budget is a project for the rehabilitation of deteriorating
pavement throughout the city. Public Works Operations and Engineering, through the Pavement
Management System, developed a priority list of streets to be included in the program. The total
budget for the Pavement Rehabilitation Program FY200712008 is $11,404,515 from Transnet
Funds and includes overlay, chip seals, and slurry seals as maintenance strategies. The slurry
seal project will use approximately 20% of the pavement program funds.
The total funding amount of $2,314,724.40 consists of the following: $1,795,603.66 is proposed
to be awarded to the contractor, $20,000 shall be used for construction soils and pavement
testing, $140,000 for City staff time (survey, inspections, and design), and contingencies in the
amount of$359,120.74 (20% of contract award).
The slurry seal project consists of utilizing the application of Rubberized Emulsified Aggregate
Slurry (REAS) on various pavement locations in the City of Chula Vista, California. Typically,
this maintenance strategy is performed on pavements approximately 7-10 years old. The purpose
of this strategy is to prolong the pavement life of a street. Proper maintenance of newer streets,
such as slurry seals, may decrease the probability of having to perform a more expensive
rehabilitation such as an overlay. This project includes the preparation and application of slurry
seal, crack filler, striping and markings, traffic control, and other miscellaneous work, and all
labor, material, equipment, and transportation necessary for the project, and described in these
documents.
According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract
change order aggregate amount allowable to be approved by the Director of Public Works
Operations, City Council approval is required. That amount totals $162,780. However, approval
of tonight's resolution will increase the Director of Public Works Operations authority to
approve change orders as necessary up to the contingency amount of $359,120.74, an increase of
$196,340, and authorize staff to expend all available contingencies and increase the value of the
contract as necessary due to unforeseen circumstances. Unforeseen circumstances (i.e. poor
subgrade, utility conflicts, increase of dig-out quantities, etc.) may cause an increase in quantities
beyond what was anticipated during the preparation of the project specifications. A typical
"unforeseen circumstance" situation occurs during the dig-out process as pavement distress areas
are repaired (dig-outs). Often times, additional areas are repaired beyond what is anticipated due
to the failing area increasing in size. As a result, additional material is required to repair the
areas and may lead to a necessary "Change Order" to the contract. This is a typical situation
with all pavement rehabilitation proj ects.
Project Design staff has prepared specifications and advertised the project. Staff received and
opened 2 bids on August 8, 2007. Attachment 2 shows the list of streets included in the project.
The City received the following bids:
7-2
8/14/07, ItemL
Page 3 of 4
CONTRACTOR BID AMOUNT
1. Frank and Son Paving, Inc. of Chula Vista, California $1,795,603.66
2. Ramona Paving and Construction Corp. of Ramona, California $2,002,067.26
The low bid submitted by Frank and Son Paving, Inc. of Chula Vista, California is above the
Engineer's estimate of $1,775,000 by $20,603.66 (1.1% above Engineers estimate). Staff has
verified the references provided by the contractor and their work has been satisfactory.
Disclosure Statement
Attachment I is a copy of the contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is Transnet funds. Contractors bidding this project were
not required to pay prevailing wages to persons employed by them for the work under this
project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to
Contractors to various trade publications.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that the decision
concerns repairs, replacement, or maintenance of existing streets or similar facilities and,
therefore, there is not a material financial effect of the decision on the property holdings of the
City Council Members pursuant to California Code of Regulations sections I 8704.2(b )(2) and
I 8705.2(b)(I).
FISCAL IMPACT
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $1,795,603.66
B. Contingencies (20% of contract) $359,120.74
C. Staff Time Cost (approx 7% of total): $160,000.00
Construction Inspection (2.2%) $50,000.00
Design/Construction Management (3.2%) $75,000.00
Survey Work (0.4%) $10,000.00
Planning/Environmental/Traffic/Landscape/Public Works (0.2%) $5,000.00
Soil Testing (0.9%) $20,000.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $2,314,724.40
FUNDS A V AlLABLE FOR CONSTRUCTION
A Transnet $2,314,724.40
TOTAL FUNDS A V AlLABLE FOR CONSTRUCTION $2,314,724.40
7-3
8/14/07, Item "4
Page 4 of 4
Upon completion of the project, the improvements will reqUire only routine City street
maintenance.
ATTACHMENTS
1 - Contractor's Disclosure Statement
2 - List of Streets Included in the Project
Prepared by: Jeff Moneda, Sr. Civil Engineer, General Services Department
M:\General Services\GS Administration\Council Agenda\STL340 Reas Slurry Seal\STL-340 Reas Award AIl3 Fina1.jcm.doc
7-4
ATTACHMENT
I
City of Chula Vista Disclosure Statement
,
,
Pursuant to Council Policy 101-0 I, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed:
1. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
t=f2Al\Jl2- JWD "S:'N P-.'~MJ(T'Dic .
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t=i4..,~t7) \ IA?::h\ fF.7
2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
AT.'
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I
A/iot>.. \/A<:,QIJF1
fTa riLl s;'( f) \! A(,{JfF""l
3. If any person* identified pursuant to (I) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
'NJt\.
,
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
N-iUA V/>SO"U
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5. Has any person* associated with this contract had any fmancial dealings with an official** of the
City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No~
M:IGeneral ServicesIDesignlSTL340 Pavement Rehab\STL-340~~ Contract July 2007 final.doc
If Yes, briefly describe the nature of the financial interest the (lfficial.. may have in this contract.
_l\I JA
,
6. Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No '" Yes _ If yes, which Council member?
7. Have you provided more than $340 (or an item of equivalent value) to an official.. of the City
ofChula Vista in the past twelve (12) months? (This includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No 'v
If Yes, which official.. and what was the nature of item provided?
NIp.
,
Date: AV0vst IS, '2001
.
Person is defined as: any individual, firm, co-partnership, joint venture, association, social
club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county,
city, municipality, district, or other political subdivision, -or any other group or combination
acting as a unit.
..
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
M:\General ServicesIDesign\SU340 Pavement Rehab\SU-34J'~ Contract July 2007 final. doc
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RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "REAS SLURRY SEAL PAVEMENT
REHABILITATION FY 07/08 (STL-340)" PROJECT TO
FRANK AND SON PAVING, INC. IN THE AMOUNT OF
$1,795,603.66 AND AUTHORIZING THE EXPENDITURE OF
ALL AVAILABLE FUNDS IN THE PROJECT
WHEREAS, on August 8, 2007, the Director of General Services received two sealed
bids for the for the "Reas Slurry Seal Pavement Rehabilitation FY 07/08 (STL- 340)" project; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act (CEQA) and has determined that
the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing
Facilities) of the State CEQA Guidelines because the proposed project consists of minor
alterations to an existing public facility involving no expansion of the facility's current use.
Thus, no further environmental review is necessary.
WHEREAS, the City received bids from two contractors as follows:
CONTRACTOR BID AMOUNT
1. Frank and Son Paving, Inc. of Chula Vista, California $1,795,603.66
2. Ramona Paving and Construction Corp. of Ramona, California $2,002,067.26
WHEREAS, the low bid by Frank and Son Paving, Inc. is above the Engineer's estimate
of $1,775.000 by $20,603.66 or 1.1%. Staff has verified the references provided by the
contractor and their work has been satisfactory.
WHEREAS, City Council Policy 574-01 authorizes the Director of Public Works to
approve change orders in an aggregate amount not to exceed $139,780.18 ($100,000 + 5% of the
contract amount over $1,000,000); and
WHEREAS, staff recommends that for this contract City Council waive Council Policy
574-01 and authorize the Director of Public Works to approve change orders as necessary in an
aggregate amount not to exceed $359,120.74 (20% of the contract amount); and
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award the contract for the "Reas Slurry Seal Pavement
Rehabilitation FY 07/08 (STL-340)" project to Frank and Son Paving, Inc. in the amount of
$1,795,603.66, authorize the Director of Public Works to approve change orders as necessary in
an aggregate amount not to exceed $359,120.74, and expend all funds available in the project.
Jack Griffm
Director of General Services
Presented by
M;\General Services\GS Administration\Council Agenda\STL340 Reas Sluny Seal\STL340 Reso for Award.doc
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