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Home My WebLink About2007/08/14 Item 2 CITY COUNCIL AGENDA STATEMENT 08/14/2007, Item ::> ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE FORMAL BIDDING PROCESS AND AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH SAN DIEGO IMPERIAL COUNTIES LABOR COUNCIL. ACTING COMMUN~TY WMENT DIRECTO~ CITY MANAGER ~ ASSISTANT CIT NAGER SUBMITTED BY: REVIEWED BY: 4/STHS VOTE: YES NO IX! BACKGROUND On April 4, 2006, the City Council approved Community Development Block Grant (CDBG) funds for public service programs, community enhancement projects, city capital improvement programs, and CDBG administration and planning/coordination activities. The CDBG funds for San Diego-Imperial Counties Labor Council's Safe was allocated, but details needed to be confirmed prior to recommending that City Council execute said agreement. ENVIRONMENTAL REVIEW The CDBG project approved for funding by the City Council on April 4, 2006 is deemed exempt under the National Environmental Protection Act (NEP A) Regulations. 2-1 08/14.2007, Item ..::2. -- - Page 2 of 4 RECOMMENDATION 1. That the City Council adopt the resolution authorizing the City Manager to: a. Execute STL-320A contract documents between the City of Chula Vista and San Diego-Imperial Counties Labor Council Safe and Accessible ADA Curb Cut project, waiving the City's formal Capital Improvement Projects bidding process based on the competitive selection process for CDBG grant funds, to execute change orders for minor items and program changes to the scope of work to further the intent of the agreement, and expend funds allocated for this purpose in an amount not to exceed $100,000. BOARDS/COMMISSIONS RECOMMENDATION Not applicable. DISCUSSION The U.S. Department of Housing and Urban Development (HUD) requires a written contract between the City and each Subrecipient/Contractor of CDBG Program (CDBG) funds. The CDBG contract document with the San Diego-Imperial Counties Labor Council is described in detail below; San Diego Imperial Counties Labor Council-Pilot Program CDBG funds will support ADA curbs cuts at specific sites located in Chula Vista (STL-320A). This capital improvement project will also allow San Diego Imperial Counties Labor Council the ability to hire Chula Vista residents to participant in their apprentice program, which provides training for low income persons to gain the skills needed to become a journeyman. At the time of the April 4, 2006 City Council meeting, details were still being confirmed before an agreement could be prepared. Community Development staff and General Services have since met with San Diego Imperial Counties Labor Council to identify the site locations for ADA curb cuts, and discuss the City and Federal requirements for this type of project. The discussed items included the City's Standards for ADA curb cuts, and specific requirements including City staffs need to design and survey each curb cut, traffic control measures, and overall project management. The City and San Diego Imperial Counties Labor Council are in agreement that the proposed project will consist of ADA Ramps in low traffic locations in the City. Each ramp will be designed individually by the City, utilizing the City of Chula Vista standards. Design, survey costs, and other costs incurred by the City will be part of the CDBG allocation ($100,000). Of the $100,000 allocation, up to $18,350 will be used to cover City costs (mainly design and survey costs), and up to $81,650 for the San Diego Imperial Counties Labor Council to construct 2-2 08/'1412007, Item2 Page 3 of 4 approximately eight curb cuts. A City assigned surveyor will review each step of the project to ensure that City standards are met. All details have been confirmed and staff recommends approval of the City resolution authorizing the City Manager to execute the capital improvement contract documents in the amount of$81,650. The project is expected to be completed during fiscal year 2007-2008. CDBG Agreement between the City of Chula Vista and San Diego Imperial Counties Labor Council The standard CDBG capital improvement contact documents were prepared by the Chula Vista Department of General Services. Attached (Attachments lA and lB) are the proposed work locations and the City of Chula Vista Third Party Disclosure Form. The CDBG contract document is for the following organization for the purpose and amount stated: CDBGC6mmunitvEnhancement Pl'Oiect2006-2007 CDBG Entitiement... . . ...i/'{'.., .... .. San Diego Imperial Counties Labor Council- Up to Pilot Program ADA Curb Cuts Labor Council $81,650 Up to City Staff Services ADA Curb Cuts Labor Council $18,350 Sub-Total $100,000 Total $100,000 DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the 500 foot rule found in California Code of Regulations section 18704.2(a)(I) is not applicable to this decision. FISCAL IMPACT CDBG contract for San Diego Imperial Counties Labor Council Safe and Accessible Sidewalk Pilot Program ($100,000), will be funded out of the City's budgeted 2006-2007 CDBG entitlement from the Department of Housing and Urban Development. Tonight's action authorizes the issuance of contract documents with San Diego Imperial Counties Labor Council; there is no fiscal impact to the General Fund from this action. ATTACHMENT 1. A. Table Location of Work San Diego Imperial Counties Labor Council 2-3 08/14-12007, Item ::J.. Page 4 of 4 B. Contractor's Disclosure Statement San Diego Imperial Counties Labor Council Prepared by: Jose Dorado, Community Development Specialist 11, Community Development Dept. 2-4 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE FORMAL BIDDING PROCESS AND AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH SAN DIEGO IMPERIAL COUNTIES LABOR COUNCIL WHEREAS, the City Council approved Community Development Block Grant [CDBG] funds for public service programs, community enhancement projects, city capital improvement programs, and CDBG administration and planning/coordination activities on April 4, 2006; and, WHEREAS, the City has determined that all of the proposed activities meet the CDBG national objectives to benefit primarily low-income households or aid in the elimination of slums and blight; and, WHEREAS, the City has determined that it is necessary and appropriate to fund special activities by certain sub-recipients to implement neighborhood revitalization and community economic development projects in order to meet the goals and objectives of the Consolidated Plan and the Action Plan; and, WHEREAS, in furtherance of Consolidate Plan and Action Plan, the City is of providing ADA Ramps (curb cuts) in low traffic areas of the City; and, WHEREAS, staff has identified site locations for approximately 8 curb cuts; and, WHEREAS, each ramp shall be designed individually by the City using City standards; and, WHEREAS, staff is desirous of entering into a contract for the construction of the ADA Ramps; and, WHEREAS, the subrecipientlcontractor warrant and represent that they are experienced and staffed in a manner such that they can prepare and deliver the services required by the City within the timeframe herein provided all in accordance with the terms and conditions of the contracts; and, WHEREAS, in the event that HUD should withdraw the City's CDBG funding, the City is not obligated to compensate the subrecipients for program expenditures. 2-5 Resolution No. 2007- Page 2 NOW, THEREFORE, BE IT RESOLVED based on the findings above, the City Council of the City of Chula Vista does hereby authorize the City Manager to waive the formal bidding process and execute contract documents between the City of Chula Vista and the San Diego Imperial Counties Labor Council that was awarded on April 4, 2006, authorize the City Manager to execute change orders for minor items and program changes to the scope of work that further the intent of the agreement, and authorize the expenditure of funds allocated for this purpose in an amount not to exceed $100,000. Presented by Approved as to form by Ann Hix Acting Director of Community Development u^ ;' n Moore ity Attorney H:lAltomcy\Final Resos\2007\8 14 Q7\Federal Gram Funding Reso FinaI8.9.2007.doc 2-6 EXHIBIT 1 . CDBG (;OInmnnity Enhancement Project 2006-:zoo7 San Diego Imperial Counties Labor Council- Pilot Pro am ADA Curb Cuts Labor Council Ci Staff Services Sub-Total Total ADA Curb Cuts Labor Council 2-7 Up to $81,650 Up to $18,350 $100,000 $100,000