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HomeMy WebLinkAbout2007/08/07 Item 10 ITem -7f- / tJ ~l~ -~- -- CllY Of CHUIA VISTA COUNCIL INFORMATION MEMORANDUM DATE: August 7, 2007 TO: The Honorable Mayor and City Council VIA: David R. Garcia City Manager FROM: James D. Sandoval, Director of Planning and Building SUBJECT: Consent Item #lO/Design Review Committee HPAC Appointment Please be advised that at a regularly scheduled meeting, held August 6, 2007, the Design Review Committee (DRC) voted to nominate David Bringas as the DRC representative for the Historic Preservation Advisory Committee (HPAC) and Jeremy Hogan as the alternate representative. CITY OF CHULA VISTA CITY COUNCIL AGENDA STATEMENT Item No.: 10 Meeting Date: 08-07-2007 ITEM TITLE: REPORT: RATIFICATION OF THE INTERIM HISTORIC PRESERVATION ADVISORY COMMITTEE MEMBERSHIP AND OPERATIONAL PROCEDURES. SUBMITTED BY: REVIEWED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA RATIFYING THE APPOINTMENTS AND OPERATIONAL PROCEDURES OF THE INTERIM HISTORIC PRESERVATION ADVISORY COMMITTEE. DIRECTOR OF PLANNING AND BmLDIN~ ASSISTANT CITY~ER <s.r "'. ~ CITY MANAGER 4/5THS VOTE: YES NO_X_ As part of the Historic Preservation Work Program, approved by Council on May 22, 2007, Council authorized the formation of an Interim Historic Preservation Advisory Committee (HP AC) to assist staff in finalizing a Historic Preservation Program for the City of Chula Vista. According to the membership structure presented in the Work Program, staff has solicited individuals to serve on this committee from each of the City development related committees and commissions, the Heritage Museum Board, the Third Avenue Village Association, the Redevelopment Advisory Committee and two (2) community members at large. Staff has also developed operational procedures to assist the HP AC in the process. BACKGROUND Summary of The Proposed Work Program: The Historic Preservation Work Program (Work Program) approved by Council on May 22, 2007, consists of a phased implementation approach that will coordinate the efforts of staff, City committees and commissions, and the community at large to finalize the development of the Historic Preservation Program (HPP). The Work Program will fmalize and bring forward, for formal consideration the HPP that staff has developed to date. The Work Program includes, finalization of a Historic Preservation Ordinance with refmed criteria and procedures, a proposal for a Historic Resources Survey, and the formation of an advisory committee. 10-1 Date, Item No.: ID Meeting Date: 08-07-2007 Page 2 of5 This phased approach is intended to identify and group tasks into manageable parts, include the public and decision makers in the development of the HPP and provide a collaborative process that will address potential issues upfront, prior to adoption of the final HPP. The diverse membership of the HPAC provides a good balance of education, knowledge and experience and will ensure that broad based interests are addressed throughout the Work Program. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 31 categorical exemption pursuant to Section 15331 (Historical Resource Restoration/Rehabilitation) of the State CEQA Guidelines. Thus, no further environmental reVIew IS necessary. RECOMMENDATION Staff recommends that Council approve the Interim Historic Preservation Advisory Committee membership appointments and operational procedures. BOARDS/COMMISSION RECOMMENDATION Each of the development related City committees and commissions appointed one member and one alternate to sit on the Historic Preservation Advisory Committee and therefore recommends that City Council approve each of the appointments. DISCUSSION Interim Historic Preservation Advisorv Committee Appointments: Subsequent to Council approval of the Work Program, Staff contacted each of the development related committees and commissions, Third Avenue Village Association and the Heritage Museum Board to request that each formally appoint one (1) member and one (1) alternate to sit on the HP AC. Staff asked that appointees with education, experience and/or a special interest in historic preservation, archeology, history, architectural history, and/or architecture be considered to sit on the HP AC. The appointments are provided below. Community Outreach and Selection Process: Staff conducted the selection process of the community members at large. The outreach process to the community at large consisted of print media and advertising, distribution of brochures and posting of flyers, website postings, and mail correspondence to historic homeowners and other members of the public that had previously expressed interest in historic preservation in Chula Vista. (Attachment 1) The time and date of the HPAC meetings will be determined collectively by the HP AC and therefore, those residents that had flexibility in their schedules were asked to 10-2 Date, Item No.: 10 Meeting Date: 08-07-2007 Page 3 of 5 apply. All interested residents were asked to complete and submit an application prior to July 16, 2007. Three (3) applicants applied to participate as community members on the HPAC. Given that the number of applications received is fewer than the two members and two alternates anticipated in the Work Program, staffrecommends a slight modification to the HPAC composition that was proposed in the Work Program approved on May 22,2007. At this time, Staff recommends that two applicants be approved to sit as members of the HP AC and that the third applicant sit as an alternate to both members. Staff further recommends that staff continue efforts to fill the position and that position remain open until filled. If staff is unable to fill the position, the one alternate will remain the alternate to both sitting members until the HP AC sunsets. Communitv Member Selection Process: Staff reviewed all submitted applications and selected the two community members and one alternate based upon the committee and commission appointee composition. Of the applications received, the community members selected will provide the HP AC a balance in experience and knowledge. Staff's recommendation for community members at large, to be ratified by Council, are provided below. Group Reoresentation and Membership: The represented group of each of the appointees and alternates is included below: Planninl! Commission- Member: Pamela Bensoussan Alternate: Mike Spethman Resource Conservation Commission- Member: Georgie Stillman Alternate: Doug Reid Desil!n Review Committee- Due to a lack of a quorum, the Design Review Committee has not held a meeting since staff requested that they appoint a member to the HPAC. The next scheduled Design Review Committee meeting is August 6, 2007, at which the DRC is scheduled to appoint a member to the HP AC. Staff will present the Design Review Committee appointment verbally at the Council meeting, August 7, 2007. Redevelopment Advisorv Committee- Member: Patricia Aguilar Alternate: Lisa Cohen Herital!e Museum Board- Member: Jim McVeigh Alternate: Glenda Devaney 10-3 Date, Item No.: 10 Meeting Date: 08-07-2007 Page 4 of 5 Third Avenue Villa2e Association- Member: Cheryl Mestler Alternate: Jack Blakely Communitv Members- Member: Kevin O'Neill Member: Susan Walter Alternate: Earl Jentz Alternate: To Remain Open until Filled HPAC RESPONSIBILITIES AND OPERATIONAL PROCEDURES: The HP AC will serve primarily as an advisory group to staff and a historic preservation consultant. The intent of the HP AC is to build and maintain community participation and to provide community ownership in the finalization of the City's HPP. The responsibilities and operational procedures of the HPAC are sununarized below and detailed in Attachment 2. General Functions and Duties: Input from the HPAC will be crucial to finalizing both the content and structure of the HPP. The general functions and duties of the HPAC will include but will not be limited to: . Recommend on content and structure of the Draft HPP. . To work with staff and/or consultants on any other functions related to the development of a comprehensive HPP. Operational Procedures: The operational guidelines and procedures of the HPAC will follow the City Charter and the City Municipal Code. Decisions and recommendations will be based upon a majority vote and all procedures are subject to Article VI (600-606) of the City Charter. Term of Service and Attendance: To complete the HPP in a timely manner will require that the HPAC meet on, approximately, a bi-monthly basis. The HPAC will commence its efforts immediately upon approval of City Council and will serve in its capacity if and until a permanent commission is formed. The HP AC will sunset upon formation of a Historic Preservation Commission. DECISION-MAKER CONFLICTS: Not Applicable: Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations Section I 8704.2(a)(I) is not applicable to this decision. FISCAL IMPACT: No budget authorization is required at this time. The costs of the HP AC functions and duties will be accomplished through the staff and resources identified in the Work Program approved 10-4 Date, Item No.: 10 Meeting Date: 08-07-2007 Page 5 of5 by Council on May 22,2007. A$ stated in the Work Program, all costs associated with the HPAC will be absorbed in the Planning and Building Departments Fiscal Year 07/08 budget. ATTACHMENTS: 1. HP AC Operational Procedures '2. HPAC Members 10-5 Historic Preservation Work Program Interim Historic Preservation Advisory Committee Operational Guidelines . . COMMITTEE MEMBERSHIP: The Interim Historic Preservation Advisory Committee (HPAC) is comprised of eight members representing members from each of the development related committees and commissions, key stakeholder groups in the City and two community members at larg~ I The HPAC is intended to be broadly representative and include persons with experience, education, and/or knowledge of historic preservation or related fields. . One person and 1 alternate from each of the following committees and commissions or stakeholder groups shall be appointed by the respective committee, commission or group and ratified by Council to sit on the Committee. )- Design Review Committee )- Resource Conservation Committee )- Planning Commission )- Redevelopment Advisory Committee )- Third Avenue Village Association )- Heritage Museum Board . Two community members at large and two alternates with qualifications or general interest in historic preservation shall be selected by staff and ratified by Council to sit on the Committee. Functions and Duties: In establishing the HPAC, it is the intent of the City Council to build and maintain community participation and to provide community ownership in the finalization of the City's Historic Preservation Program (HPP). Input from the HPAC will be crucial to finalizing both the content and structure of the HPP document and will include the following functions and duties: 10-6 HP AC Operational Procedures 2 . Recommend on content and structure of the Draft HPP. . Participate in the drafting of a permanent Historic Preservation Ordinance. . Contribute to the development of a Historic Context Statement for the City of Chula Vista. . Draft process and procedures for a comprehensive citywide Historic Resources Survey. . To work with staff and/or consultants on any other functions related to the development of a comprehensive HPP. OPERATIONAL PROCEDURES: The operational guidelines and procedures of the HPAC will follow the City Charter and the City Municipal Code. Key decisions and recommendations will be voted upon and all procedures are subject to Article VI (600-606) of the City Charter, unless as modified herein which provisions shall govern. . Selection of a chairperson and vice-chairperson by the HPAC members . Meetings will be held approximately bi-monthly (typically in the evenings) day(s) and time(s) to be decided by the members . Meetings will be held at the City, , or at another location subject to notification. . Meetings will be open to the public and notices will be posted at the City. Agendas and limited minutes will be prepared. . All meetings and notices will be governed by the Brown Act and any other rules and regulations by which other City boards, and commissions are bound to in the conduct of public meetings. . A minimum of (5) members, a majority of the membership, shall constitute a quorum for conduct of meetings. . When a vote is necessary, a vote by a majority of the members present at a meeting shall constitute action by the HPAC. TERM OF SERVICE AND ATTENDANCE: To complete the HPP in a timely manner will require that the HPAC meet on a bi-monthly basis. The HPAC would commence its efforts immediately upon approval of Council and will serve in its capacity if and until a permanent commission is formed. 10-7 HP AC Operational Procedures 3 . The term of service will be through the adoption of the HPP document by Council and the commencement of the permanent Historic Preservation Commission. . Any member who cannot make a meeting should provide the earliest notice possible, but in no case less than at least 24 hour advanced notice to the chair or city staff and the alternate shall attend the meeting in their place. . Members shall be required to attend at least 80 percent of the meetings. Should a member miss two (2) meetings in a row without notification, or more than four meetings total, the chair will have the right to consider whether to request replacement of that member with the alternate. . If a member cannot fulfill their obligation, the alternate would step in as a voting member of the HPAC and the committee or commission that appointed them shall appoint another alternate member. MEETING SCHEDULE AND AGENDAS: The time and date of the HPAC bi-monthly meetings will be determined collectively by the HPAC subject to staff availability and schedules. Staff will develop and set agendas with topics for discussion at each meeting. 10-8 Historic Preservation Advisory Committee --IjI-- --,----IiI-- --.-- --IjI----IiI----.-- - -1jI----.-- --,-- --1iI- - --,-- Member Representation Planning Commission- Member: Pamela Bensoussan Alternate: Mike Spethman Resource Conservation Commission- Member: Georgie Stillman Alternate: Doug Reid Design Review Committee- Next Scheduled meeting = August 6, 2007 Member: Alternate: Redevelopment Advisorv Committee- Member: Patricia Aguilar Alternate: Lisa Cohen Heritage Museum Board- Member: Jim McVeigh Alternate: Glenda Devaney Third Avenue Village Association- Member: Cheryl Mestler Alternate: Jack Blakely Community Members- Member: Kevin O'Neill Member: Susan Walter Alternate: Earl Jentz Alternate: To remain open until filled AlTACHMENT 2 10-9 'f-hJded b~C(}Jf)c~\ Adior') A\,{C\u~f ~ 2.OOiI.-kmID Historic Preservation Work Program' Re.'::>Q 2CXYj- 2C6 Interim Historic Preservation Advisory Committee Operational Guidelines . . COMMITTEE MEMBERSHIP: The Interim Historic Preservation Advisory Committee (HPAC) is comprised of 10 members representing members from each of the development related committees and commissions, key stakeholder groups in the City two community members at large, and 1 member with historical knowledge or professional experience in history and 1 member that is an architect or historic architect. The HPAC is intended to be broadly representative and include persons with experience, education, and/or knowledge of historic preservation or related fields. The ten HPAC seats shall be filled as follows: . One person and 1 alternate from each of the following committees and commissions or stakeholder groups shall be appointed by the respective committee, commission or group and ratified by Council to sit on the Committee. > Design Review Committee > Resource Conservation Committee > Planning Commission > Redevelopment Advisory Committee > Third Avenue Village Association > Heritage Museum Board . Two community members at large and two alternates with qualifications or general interest in historic preservation shall be selected by staff and ratified by Council to sit on the Committee. *~. Two members shall have knowledge or experience of history and architecture. 1 HPAC seat shall be held by a person with historical HP AC Operational Procedures 2 knowledge or a Historian and 1 HPAC seat shall be held by an architect or historic architect. Functions and Duties: In establishing the HPAC, it is the intent of the City Council to build and maintain community participation and to provide community ownership in the finalization of the City's Historic Preservation Program (HPP). Input from the HPAC will be crucial to finalizing both the content and structure of the HPP document and will include the following functions and duties: . Recommend on content and structure of the Draft HPP. . Participate in the drafting of a permanent Historic Preservation Ordinance. . Contribute to the development of a Historic Context Statement for the City of Chula Vista. . Draft process and procedures for a comprehensive citywide Historic Resources Survey. . To work with staff and/or consultants on any other functions related to the development of a comprehensive HPP. OPERATIONAL PROCEDURES: The operational guidelines and procedures of the HPAC will follow the City Charter and the City Municipal Code. Key decisions and recommendations will be voted upon and all procedures are subject to Article VI (600-606) of the City Charter, unless as modified herein which provisions shall govern. . Selection of a chairperson and vice-chairperson by the HPAC members . Meetings will be held approximately bi-monthly (typically in the evenings) day(s) and time(s) to be decided by the members . Meetings will be held at the City, or at another location subject to notification. . Meetings will be open to the public and notices will be posted at the City. Agendas and limited minutes will be prepared. . All meetings and notices will be governed by the Brown Act and any other rules and regulations by which other City boards, and commissions are bound to in the conduct of public meetings. HP AC Operational Procedures 3 . A minimum of (6) members, a majority of the membership, shall constitute a quorum for conduct of meetings. . When a vote is necessary, a vote by a majority of the members present at a meeting shall constitute action by the HPAC. TERM OF SERVICE AND ATTENDANCE: The HPAC would commence its efforts immediately upon approval of Council and will serve in its capacity if and until a permanent commission is formed. . The term of service will be through the adoption of the HPP document by Council and the commencement of the permanent Historic Preservation Commission. . Any member who cannot make a meeting should provide the earliest notice possible, but in no case less than at least 24 hour advanced notice to the chair or city staff and the alternate shall attend the meeting in their place. . Members shall be required to attend at least 80 percent of the meetings. Should a member miss two (2) meetings in a row without notification, or more than four meetings total, the chair will have the right to consider whether to request replacement of that member with the alternate. . If a member cannot fulfill their obligation, the alternate would step in as a voting member of the HPAC and the committee or commission that appointed them shall appoint another alternate member. MEETING SCHEDULE AND AGENDAS: The time and date of the HPAC meetings will be determined collectively by the HPAC subject to staff availability and schedules. Staff will develop and set agendas with topics for discussion at each meeting. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA RATIFYING THE APPOINTMENTS AND OPERATIONAL PROCEDURES OF THE INTERIM mSTORlC PRESERVATION ADVISORY COMMITTEE WHEREAS, May 22, 2007 Council approved the Historic Preservation Work Program; and WHEREAS, the Historic Preservation Work Program includes, finalization of a Historic Preservation Ordinance with refmed criteria and procedures, a proposal for a Historic Resources Survey, and the formation of an Interim Historic Preservation Advisory Committee; and WHEREAS, subsequent to Council approval of the Work Program, staff solicited participation of each of the City development related committees and commission, the Heritage Museum Board, the Third A venue Village Association, and community residents to sit as members on the Interim Historic Preservation Advisory Committee; and WHEREAS, one (I) member and one (I) alternate of each of the City development committees and commission, the Heritage Museum Board, the Third Avenue Village Association were appointed by the respective committees, commissions and groups and two (2) community residents and two (2) alternates were selected by staff to sit as members on the Interim Historic Preservation Advisory Committee; and WHEREAS, a list of the Historic Preservation Advisory Committee members and alternates is attached hereto as Attachment I; and WHEREAS, the Operational Procedures of the Interim Historic Preservation Advisory Committee are attached hereto as Attachment 2; and WHEREAS, Staff requests that Council accept the member appointments and community member recommendations and approve the Operational Procedures of the Interim Historic Preservation Advisory Committee; and WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 31 categorical exemption pursuant to Section 15331 (Historical Resource RestorationlRehabilitation) of the State CEQA Guidelines. Thus, no further environmental review is necessary. 10-10 NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the Interim Historic Preservation Advisory Committee membership appointments, recommendations and operational procedures. Presented by: Approved as to form by: James D. Sandoval Director of Planning & Building re ~\lcity 10-11