HomeMy WebLinkAboutAgenda Packet 1993/05/11
Tuesday, May 11, 1993
6:00 p.m.
Ml declare under penalty of perjury that I an'l
amployed by the City of Chula Vista in the
Offica of the City Clerk and that I posted
this Agenda/Notice on the Bulletin Board at Council Chambers
the PUbliC, rv'ces Buildin~ ~d .:-~, ~on Public Services Building
~:T~~; ee~' 0 ~1~t'E~(;~~C;;':cil
CAll. TO ORDER
Councilmembers Fox ~ Horton ~ Moore -' Rindone -' and Mayor
Nader _
1.
ROll CAlL:
2. PLEDGE OF ALLEGIANCE TO THE FLAG. SILENT PRAYER
3. APPROVAL OF MINUTES: April 13, 1993, April 20, 1993, April 22, 1993 and April 27, 1993.
4. SPECIAL ORDERS OF THE DAY:
a. Proclaiming the week of May 9,1993 through May IS, 1993 as "National Police Week" in
the City May 9 through May 15 is National Police Week. The proclamation recognizes the
contributions of Chula Vista's 235 dedicated Police Department employees. The
proclamation will be presented by Mayor Nader to Chief Emerson.
b. Proclamation commending Calvin and Kathleen Byrd for twenty years of devoted foster
parenting in the City - The proclamation will be presented by Mayor Nader.
c. Proclaiming the week of May 9, 1993 through May 15, 1993 as "Household Hazardous
Materials Awareness Week" - The proclamation will be presented by Mayor Nader.
d. Proclaiming the week of May 16, 1993 through May 22, 1993 as "National Public Works
Week" - The proclamation will be presented by Mayor Nader to John Lippitt, Director of
Public Works and representatives from the Public Works Department.
CONSENT CALENDAR
(Items 5 through 16)
The stoff recommendations regarding the foUowing items listed undo the Consent CoJendar wiI1 be enm:ted by the
CoundI by one motion without discussion unless IJ CounciImember, IJ member of the public or City stoff requests
that the iton be pulled for discussion. /fyou wish to speak 011 one of these items, pkase fill out IJ "Request to
Speak Form" avaiJabk in the lobby IJ1Id submit it to the City Clerk prior to the muting. (Complete the green form
to speak in favor of the stoff recomme1Ulation complete the pink form to speak in oppo.sition to the stoff
recommendation.) Items pulled from the Consent Calendar wiI1 be disaused after Board IJ1Id Commission
Recommendations and Action Items. Items pulled by the public wiI1 be the first items of busWss.
5. WRITTEN COMMUNICATIONS: None submitted.
6.
ORDINANCE 2555
REPEAIJNG AND RE-ENACTING A NEW CHAPTER 2.46 OF THE
MUNIQPAL CODE RELATING TO THE YOUTI-I ADVISORY COMMISSION
(second readinl!: and adoDtion) - Last year it was suggested that the
ordinance relating to tl>e Youth Commission be amended to allow
commission members to serve beyond 18 years of age. Upon review, many
provisions of the current ordinance were discovered to be in violation of
the Charter, or inconsistent with the new, standard format for Boards and
Commissions. Staff recommends Council place the ordinance on second
reading and adoption. (City Attorney)
Agenda
-2-
May 11, 1993
7. ORDINANCE 2556 AMENDING EXHIBIT A OP ORDINANCE 2546 ADOPTING CAUPORNIA
COASTAL COMMISSION'S JANUARY 15, 1993 AcnONS ON 1HE CITY'S
LOCAL COASTAL PROGRAM RFSUBMITIAL NUMBER EIGHf AND
ACCEPTING AND INCORPORATING MODIPICATIONS TO 1HE SPECIPIC
PLAN (first readin,,) - On 1/15/93, the California Coastal Commission
adopted Local Coastal Program (LCP) Number Eight for development of the
Midbayfront with modifications that were acceptable to City staff and
consultants. Council adopted and authorized the California Coastal
Commission actions on 3/16/93. However, one Coastal Commission
modification to the Specific Plan was not included. Staff recommends
Council place the ordinance on first reading. (Director of Community
Development)
8. RESOLUTION 17100 APPROVING AGREEMENT (ADDENDUM NUMBER NINE) WI1H JHK lit
ASSOCIATES AND BAlDWIN VISTA, LTD. POR TRANSPORTATION
PLANNING SERVICES ON 1HE OTAY RANCH, AND Al.l1HORlZING 1HE
MAYOR TO EXEClITE SAME - In responding to directives received from the
Dtay Ranch General Manager, the agreement includes preparing for and
attending project-related workshops and hearings, and project coordination
meetings. Staff recommends approval of the resolution. (Deputy City
Manager Krempl) Continued from the meeting of 5/4/93.
9. RESOLUTION 17093 TRANSPERRING$2,5000PUNUSEDCOMMUNITYDEVELOPMENTBLOCK
GRANT (CDBG) FUNDS PROM VARIOUS SUB-GRANTEES TO 1HE
Ll.l1HERAN SOCIAL SERVICES OP CAUPORNIA POR 1HE "TIWRSDAY'S
MEAL' PROGRAM - In July 1991, Lutheran Social Services and the South
Bay Ecumenical Council started a weekly meal program for homeless
people. The "Thursday's Meal" program currently serves 200 people, half
of whom are children. The committee overseeing the program has recently
expanded to serve meals on Mondays at the Presbyterian Church. Lutheran
Social Services has sent Council a letter requesting $2,500 to cover the cost
of utilities, maintenance, and insurance. It is a one-time request and
inunediately needed due to the rapid growth of the program. Unused
CDBG social services funds are available from various sub-grantees. Staff
recommends approval of the resolution. (Director of Community
Development) 4/5th's vote required. Continued from the meeting of
5/4/93.
10. RESOLUTION 17105 ACCEPTING SETTLEMENTS PROM TRANSAMERICA INSURANCE GROUP
AND FEDERAL EMERGENCY MANAGEMENT (PEMA) POR DAMAGED
CARPETING AND WSS OP TOOLS AT 1HE NATURE INTERPRETIVE
CENTER AND APPROPRIATING THOSE FUNDS POR IMMEDIATE
REPLACEMENT - During the January 1993 storms, the carpeting at the
Nature Interpretive Center was wetted repeatedly and ruined. On 3/14/93,
the shop at the Nature Interpretive Center was burglarized and almost all
of the hand and power tools were stolen. Claims were med with both the
insurer, TransAmerican Insurance Group and PEMA. Staff recommends
approval of the resolution. (Executive Director, Bayfront Conservancy
Trust) 4/5th's vote required.
Agenda
-3-
May 11, 1993
11. RESOLUTION 17106 GRANTING TIiE 1993 RICHARD WELSH MEMORIAL AWARD TO TIiE
ROHR OFFICE COMPLEX LOCATED AT 800 LAGOON DRIVE - On 9120/88,
Council created the Richard Welsh Memorial Award to recognize projects
with superior building functions, design and unique characteristics that
best exemplify the developer's commitment to beautify the community.
Rohr Office Complex has been nominated to receive the award. Staff
recommends approval of the resolution. (Director of Planning)
12. RESOLUTION 17107 APPROVING SUPPLEMENfAL PARCEL MAP IMPROVEMENT AGREEMENT
WITH TIiE SAN DIEGO NATIONAL SPORTS TRAINING FOUNDATION
(SDNSTF) AND AU1HORIZlNG TIiE MAYOR TO EXEClITE SAME - On
5/1/90, Council approved the Specific Planning Area (SPA) Plan for the
Olympic Training Center (OTC). Condition of Approval Number One of the
SPA Plan required the developer to provide a recreational trail, bike path
and related landscaping and improvements adjacent to Wueste Road. The
Supplemental Agreement will provide for the future maintenance of said
improvements and for the future transfer to the City of property rights to
the underlying land by the SDNSTF to the City. Staff recommends
approval of the resolution. (Director of Public Works and Director of Parks
and Recreation)
13. RESOLUTION 17108 APPROVING AN AMENDMENT TO TIiE CHULA VISTA PORTION OF TIiE
1992-99REGIONAL TRANSPORTATIONIMPROVEMENTPROGRAM (RTIP)
AND AU1HORIZlNG ITS SUBMITIAL TO TIiE SAN DIEGO ASSOCIATION
OF GOVERNMENTS (SANDAG) - The second amendment to the RTIP will
be directed primarily at changes for the second year of the 1992-99 RTIP
or for Fiscal Year CFYl1994. Changes to IT 1993 necessary to carry over
projects or funds to IT 1994 will also be considered by the SANDAG Board
of Directors. Project or funding changes beyond IT 1994 will be
considered as part of the development of the new 1994-2001 RTIP. In
June 1993, SANDAG will be amending the 1992-99 RTIP. Staff
recommends approval of the resolution. (Director of Public Works)
14. RESOLUTION 17109 ESTABliSHING DATES FOR PROPERTY OWNERS TO BE READY TO
RECEIVE UNDERGROUND SERVICE AND REMOVAL OF POLES AND
OVERHEAD FACIUTIES WlTHIN UNDERGROUND UTIliTY DISTRICT
NUMBER 125 ALONG ORANGE AVENUE FROM FOURTH AVENUE TO
THIRD AVENUE - On 12115/92, Council established Underground Utility
District 125 along Orange Avenue from Fourth Avenue to Third Avenue.
In accordance with Section 15.32.150 of the Municipal Code, adopted
Resolution 16939 states that Council shall by subsequent resolution fix the
date on which the affected property owners must be ready to receive
underground service and the date by which poles, overhead wires and
associated structures shall be removed. The conversion of overhead
utilities to underground will begin in June 1993 and should be completed
in August 1993, not including pole removals. Staff recommends approval
of the resolution. (Director of Public Works)
Agenda
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May 11, 1993
15. RESOLUTION 17110 ESTABUSHJNG DATES FOR PROPERlY OWNERS TO BE READY TO
RECEIVE UNDERGROUND SERVICE AND REMOVAL OF POLES AND
OVERHEAD FACIU11ES WlTIiIN UNDERGROUND U11U1Y DlSfRlCf
NUMBER 121 ALONG "F" S1REET FROM CHUROi AVENUE TO
APPROXIMATELY 100 FEET EAST OF SECOND AVENUE - On 2/25/92,
Council established Underground Utility District 121 along "F" Street from
Church Avenue to approximately 100 feet east of Second Avenue. In
accordance with Section 15.32.150 of the Municipal Code, adopted
Resolution 16524 states that Council shall by subsequent resolution fIx the
date on which the affected property owners must be ready to receive
underground service and the date by which poles, overhead wires and
associated structures shall be removed. The conversion of overhead
utilities to underground will begin in April 1993 and should be completed
in September 1993, not including pole removals. Staff recommends
approval of the resolution. (Director of Public Works)
16. REPORT RESPONSE TO STATEMENT BY MS. REGINA HICKEY TIlAT STAFF HAS
DISCOURAGED AN AFFORDABLE HOUSING PROJECf - At the Council
meeting on 5/4/93, Ms. Hickey stated that she had submitted plans last
year for a low-rent housing project, but had been discouraged by the
Planing Dept based upon their opposition to affordable housing. Council
directed staff to respond in one week. Staff recommends Council accept
the report. (Director of Planning)
* * END OF CONSENT CALENDAR * *
PUBUC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES
The following items IuJve been advertised t11Ullor posted as pub1i& 1rearin&s as rrquired by low. If you wish to speak
to any item, please fill out tM "Request to Speak Farm" avaiJJJbk in tM lobby t11Ul submit it to tM City Clerk prior
to tM meeting. (Complete tM green farm to speak in favor oftM stoffm:ommendJJtion; complete tM pinkfarm
to speak in opposition to tM stoff recommendo1ion.) Comments are limited to five minutes per individuoI.
17.
PUBUC HEARING
ORDINANCE 2557
18.
PUBUC HEARING
CONSIDERATION OF APPUCATION FILED BY CHIA mEN AND CHUANG
CHU FOR PREZONING OF 1.05 ACRE WT WCATED AT 4045 PALM
DRIVE . The applicant desires to construct a single family dwelling which
requires provision of City sewer service. Annexation is necessary in
conjunction with extending service. The subject prezoning is required by
the Local Agency Formation Commission (LAFCO) as part of the
annexation process. Staff recommends Council place the ordinance on fIrst
reading. (Director of Planning)
PREZONING 1.05 ACRES WCATED AT 4045 PALM DRIVE TO
RESIDENTIAL ESTATE ("R.E") ZONE, MAKING NECESSARYFlNDINGS (fIrst
readinl!:)
HOUSING AND COMMUNI1Y DEVELOPMENT NEEDS - For Fiscal Year
(FY) 1993-94, the City will receive a Community Development Block Grant
(CDBG) entitlement of $1,664,000 and anticipates receiving program
income of about $524,670 from the CDBG Housing Rehabilitation revolving
fund. Staff recommends that Council conduct the public hearing, accept
the staff report on the IT 1993-94 CDBG program, and direct staff to
return on 5/18/93 with the funding recommendation report. (Director of
Community Development) Continued from the meeting of 5/4/93.
Agenda
-5-
May 11, 1993
ORAL COMMUNICATIONS
This is an opportunity for the gmeraI public to addnss the CiIy Coundl 011 any subject moiler within the Coundl's
jurisdU:tioII that is not an item 011 this agenda- (Stau law, however, generally prohibits the CiIy Coundl from
taking action 011 any issues not i1u:luded 011 the poswl agenda-) If you wish to addnss the Coundl 011 such a
subject, pkase complete the yellow .Request to SpeIlk Under Oral Communications Form. available in the lobby
and submit it to the CiIy CInk prior to the meeting. Those who wish to speak, pkase give your name and addnss
for record purposes and faI1aw up action. YOIU time is limited to three minutes per speaIur-
BOARD AND COMMISSION RECOMMENDATIONS
This is the time the CiIy Coundl will consido items which have been forwarded to them for considoation by one
of the CiIy's Boards, Commissions and/or Committus.
19.
REPORT
ENVIRONMENTAL ZONE TASK FORCE RECOMMENDATIONS . On
1/12/93, Council created a Task Force to identify ways of attracting
environmentally sound businesses to Chula Vista. The Task Force has
developed a set of recommendations to create and implement a Regional
Border Environmental Task Force. Staff recommends Council: (1) accept
and approve the Task Force Concept Paper (dated 4/28/93); (2) support
the Task Force application for Community Development Block Grant funds
at the 5/18/93 meeting; and (3) direct staff to return following the
5/18/93 meeting with specific action items for approval. (Director of
Community Development)
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit substalltid discussions and deIiberaJions by the
Cowu:iI, stoff, or members of the general publU:. The items will be COI&Siilered individually by the Coundl and stoff
recommendalions may in certoin cases be presented in the aIIemaIive. Those who wish to speak, pkase fill 0Ul
a .Request to SpeIlk" form avaiJable in the lobby and submit it to the CiIy CInk prior to the meeting. Public
comments are limited to five minutes.
20. RESOLUTION 17111 AMENDING THE MASTER FEE SOiEDULE TO ESTABUSH NEW GREEN
FEES AT THE CHULA VISTA MUNICIPAL GOLl' COURSE - American Golf
Corporation, the golf course lessee, is requesting a new green fee schedule
effective 7/1/93 and a change in the Resident Senior Monthly Ticket
program. Staff recommends approval of the resolution. (Director of Parks
and Recreation)
21. RESOLUTION 17112 APPROVING AN AGREEMENTWITH MAYFLOWER CONTRACf SERVICES,
INC. FOR OPERATION OF CHULA VISTA TRANSIT (CVT) AND
MAINTENANCE OF THE CVT BUS FLEET FOR THE PERIOD OF JULY 1,
1993 TIiROUGH JUNE 30, 1996 - Six responsive proposals to operate CVT
and fleet maintenance were received in response to a Request for Proposals
(RFP). A four-member panel evaluated the proposals and recommends
Mayflower Contract Services, Inc. as the CVT contract operator. Staff
recommends approval of the resolution. (Director of Public Works)
Agenda
22. RESOLUTION 17113
23.A RESOLUTION 17114
B. RESOLUTION 17091
24. RESOLUTION 17095
25. RESOLUTION 17115
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May 11, 1993
APPROVING AN AGREEMENT WI1lI TIiE AMERICAN RED CROSS FOR
HANDYfRANS OPERATION FOR TIiE PERIOD OF JULY I, 1993
TIiROUGH JUNE 30, 1996 - The City received four responsive proposals in
response to a Request for Proposals (RFP) for Handytrans operation. The
proposals were evaluated by a three-member panel. The panel
recommends American Red Cross to operate Handytrans. Staff
recommends approval of the resolution. (Director of Public Works)
APPROVING TIiE CONVERSION OF lWO VEHICLES TO COMPRES.<;fn
NATIJRAL GAS, AMENDING TIiE FISCAL YEAR (FY) 1992-93 BUDGET
AND APPROPRIATING FUNDS - On 4/27/93, Council was asked to accept
bids and award contract for the purchase of trucks previously approved m
the FY 1992-93 budget. Council continued the item until 5/11/93 so that
staff could: (1) examine whether consideration of local sales tax
generations would have changed the bid award; and (2) make a
recommendation on possible conversion of the vehicles to alternate fuel.
Staff recommends approval of the resolution. (Director of Finance and
Director of Public Works) 4/5th's vote required.
ACCEPTING BIDS AND AWARDING CONfRACf FOR PURCHASE OF
TRUCKS - Bids were received for the purchase of five vehicles, approved in
the Fiscal Year 1992-93 budget. Three vehicles are provided for in the
Equipment Replacement Fund and the other two in the General Fund.
Three vehicles will be used in the Engineering-Inspection Division and one
each in Parks Maintenance and Animal Regulation. Staff recommends
approval of the resolution. (Director of Finance) Continued from the
meeting of 4127/93_
APPROVING AN AGREEMENT WI1lI ENVIRONMENTAL SYSTEMS
RESEARCH INSTITIITE, INC. FOR ACQillSmON, INSTALLATION,
TRAINING, AND MAINTENANCE OF TIiE CIlY-WIDE GEOGRAPHIC
INFORMATION SYSTEM, AND AUTI-lORIZING TIiE MAYOR TO EXEClITE
SAME - The agreement is for the purchase and installation of equipment
and software for the City-wide Geographic Information System (GIS). The
GIS is a key element in the City's continuing efforts to improve staff
efficiency and to provide better service to the citizens of Chula Vista. A
GIS uses the latest computer technology to combine graphic and non-
graphic data processing techniques for the creation of geographic or land
use information by integrating diverse automated City data files, including
maps. The system will give staff, managers, and policy makers the ability
to use geography (individual parcel, planning area, City block, etc.) as a
common denominator for the review and impact analysis of data from a
number of different sources such as streets, easements, sewers, drainage
systems, street trees, street lights, traffic signals, land use/zoning,
assessment districts, fire hydrants, etc. Staff recommends approval of the
resolution. (Director of Public Works) Continued from the meeting of
4127/93.
AUTI-lORIZING STAFF TO SUBMIT A REQUEST FOR FUNDING TO nm
AIR POLLUTION CONTROL DISTRICf FOR AB2766 VEHICLE
REGISl'RATION FEE FUNDS - The Air Pollution Control District (APCD)
has requested proposals for funding projects that will help municipalities
meet Employer Tnp Reduction regulations. The City is requesting funding
for the development of an Air Quality Improvement Program and the
exploration of a satellite work center for public and private employers to
share. Staff recommends approval of the resolution. (Administration)
Agenda
-7-
May 11,1993
26. REPORT CHULA VISTA HUMAN SERVICES COUNCIL - Council established the
Chula Vista Human Services Council (CVHSC) in 1988 in response to
recommendations contained in the newly-adopted Social Service Plan. The
Mayor and Council appointed the directors of public and private human
services agencies as its members, many of whom were not Chula Vista
residents. Over the past four years, CVHSC has brought together agencies
and resources to collectively address the City's most pressing human
services needs. Although not an official. advisory body, the Council's
activities are undertaken under the auspices of the City and with
Community Development Block Grant (CDBG) and other City funding.
Some of the programs initiated by the CVHSC may involve direct services
to the public, which creates a liability factor for the City. The larger issue
is the role of the CVHSC and its relationship to the City. Staff recommends
Council accept the report and approve one of the resolutions. (Director of
Community Development) Continued from the meeting of 4/27/93.
A. RESOLUTION 17050 APPROVING AN AGREEMENT wrrn 1HE CHULA VISTA HUMAN
SERVICES COUNCIL (CVHSC) SETI1NG our 1HE RELATIONSHIP
BElWEEN 1HE CI1Y AND 1HE CVHSC; AND TRANSFERRING $900 FROM
1HE NORMAN PARK SENIOR CENfER TO 1HE SOlITH BAY FAMILY
YMCA FOR 1HE CVHSC
or
B. RESOLUTION 17116 APPROVlNG1HETRANSFEROF$9OOFROM1HENORMANPARKSENIOR
CENfER TO 1HE SOlITH BAY FAMILY YMCA FOR CVHSC
27. REPORT PETITION FROM NEIGHBORS REGARDING PARKING PROBLEMS wrrn
AurO REPAIR SHOP AT REAR OF 363 "Eo STREET - On 3/2/93, Council
considered a petition from surrounding residents regarding parking and
other problems associated with an auto repair shop located at the rear of
363 "E" Street. Staff was directed to meet with the neighbors and business
owners, review previous Council action on the issue, and report back
within 30 days. Staff recommends Council accept the report and direct
staff to monitor the situation and report back no later than 8/1/93.
(Director of Building and Housing and Director of Planning)
28. REPORT ANALyzJNG lWO ALTERNATIVES FOR 1HE OTAY VAIJ.EY REGIONAL
PARK FOCUS PLANNING AREA - In considering the Otay Valley Regional
Park Focus Planning Area (FPA), two alternatives will be explored: (1) the
F.PA as endorsed by the Otay Valley Regional Park Policy and Citizen
Advisory committees; and (2) a modification to the FPA which identifies
Poggi, Wolf and Salt Creek Canyons and the area around the lakes as a
special study area. Staff recommends Council support Alternative Number
Two, thereby endorsing the proposed FPA and special study area for the
Otay Valley Regional Park planning process. (Director of Parks and
Recreation)
Agenda
-8-
May 11, 1993
ITEMS PIJLLIID FROM 'lHE CONSENT CALENDAR
This is IN time IN City Coundl wiD discuss items which hove bun rrmoved from IN Consent Co/endJJr. Agmda
items pu1Jed III IN request of IN publU: wiD be considered prim to those pu1Jed by Cound/memben. PubIU:
comments an /inJiud to fiw minutes per individuaL
OTIIER BUSINESS
29. CJ1Y MANAGER'S REPORTCS)
a. Scheduling of meetings.
30. MAYOR'S REPORTCS)
a. Discussion of County Prisoner Release Policy. Continued from the meeting of 5/4/93.
31. COUNCIL COMMENTS
Councilwoman Horton
a. Authority to obtain a permit for a community forum on gangs and graffiti. Continued from
the meeting of 5/4/93.
Councilman Moore
b. Solid waste update. Continued from the meeting of 5/4/93.
c. Discussion and potential action regarding next phase of Memorial Park improvements (i.e.
location of new rest room, expansion of museum, etc.). Continued from the meeting of
5/4/93.
ADJOURNMENT
The meeting will adjourn to the Regular City Council Meeting on May 18, 1993 at 6:00 p.m. in the City
Council Chambers.
A Meeting of the Redevelopment Agency will be held immediately following the City Council meeting.
COUNCIL AGENDA STATEMENT
Item
'Ih
Meeting Date 5/11/93
ITEM TITLE: proclamation - COMMENDING CALVIN & KATHLEEN BYRD FOR TWENTY YEARS
OF DEVOTED FOSTER PARENTING
SUBMITTED BY:
Mayor Tim
Na~
(4/5ths Vote: Yes Noxx)
The proclamation Commending Calvin & Kathleen Bryd for Twenty Years of Devoted
Foster Parenting will be presented by Mayor Nader to Calvin and Kathleen Byrd.
Form A-113 (Rev. 11/79)
'Ib- /
COMMENDING CALVIN and KATHLEEN BYRD
FOR TWENTY YEARS OF DEVOTED FOSTER PARENTING
IN THE CITY OF CHULA VISTA, CALIFORNIA
WHEREAS, foster parents throughout San Diego County provide a valuable
service to the County and the children they serve; and
WHEREAS, foster parents Calvin and Kathleen Byrd have lived in Chula Vista for
23 years, have been committed foster parents for twenty years, have had 161 children
in their home, have provided specialized care to medically fragile infants, severely
handicapped children and other special needs children; and
WHEREAS, Calvin and Kathleen Bryd were recognized and awarded the Western
Region Child Welfare League of America Foster Parent Award at the CWLA National
Convention in Washington, D. C. on March 18, 1993:
NOW, THEREFORE, I, TIM NADER, Mayor of the City of Chula Vista, California,
do hereby COMMEND CALVIN AND KATHLEEN BYRD for their unselfish dedication in
providing twenty years of loving care to the children of the County of San Diego.
Jf h .. tJ..
COUNCIL AGENDA STATEMENT
ITEM
J./c,
MEETING DATE 5/11/93
ITEM TITLE:
PROLAMATION -- proclaiming the Week of May 9,
1993 through May 15, 1993 as "Household
.Hazardous Materials Awareness Week" in Chula
vista.
SUBMITTED BY: Conservation Coordinator AL{)
REVIEWED BY: City Managerj~~G(4/5thls Vote: Yes___ No-X-l
BOARD/COMMISSION RECOMMENDATION: N/A
The city of Chula vista is participating with the county of San
Diego in a variety of educational programs for children, adults and
businesses to foster a greater awareness about household hazardous
wastes, alternatives and proper disposal. The Proclamation will be
presented by Mayor Nader to the Conservation Coordinator.
1./c -I
PROCLAIMING THE WEEK OF MAY 9 THROUGH MAY 15, 1993 AS
"HOUSEHOLD HAZARDOUS MATERIALS AWARENESS WEEK"
IN THE CITY OF CHULA VISTA, CALIFORNIA
WHEREAS, materials considered hazardous are common in households
throughout the region; and
WHEREAS, household hazardous waste is the unused or leftover portion of
products containing toxic chemicals. This includes any product labeled with the words
CAUTION, WARNING, DANGER, POISON, FLAMMABLE, CORROSIVE or REACTIVE,
such as paint, motor oil, cleaners and insecticides; and
WHEREAS, awareness of proper disposal methods for hazardous materials is
economically, socially and environmentally important; and,
WHEREAS, the goals of Chula Vista's Reduction, Alternatives and Disposal Project
and the San Diego County Regional Household Hazardous Materials Program are to
educate the public about the dangers associated with household hazardous materials
and to provide information on safe substitutes, as well as eliminate the improper disposal
of household hazardous waste; and,
WHEREAS, as a step toward accomplishing those goals the City of Chula Vista
is participating with the County of San Diego in a variety of educational programs for
children, adults and businesses to foster a greater awareness about household
hazardous wastes, alternatives and proper disposal:
NOW, THEREFORE, I, TIM NADER, Mayor Of the City of Chula Vista, California
do hereby proclaim the week of May 9 through May 15, 1993 as "HOUSEHOLD
HAZARDOUS MATERIALS AWARENESS WEEK" in the City of Chula Vista. FURTHER,
I encourage all Chula Vistans to become more aware of the potential problems
associated with improper disposal of household hazardous materials and to dispose of
these materials in the proper manner.
~c~~
COUNCIL AGENDA STATEMENT
Item
If~
Meeting Date 5/11/93
SUBMITTED BY:
PROCLAMATION Proclaiming week of May 16 - 22, 1993 as National
Public Works Week in the City of Chu1a Vista, California
rr
Director of Public Works
I. {V'
City Manager Lf.,l5 &
ITEM TITLE:
REVIEWED BY:
Since the efforts of qualified and dedicated personnel who staff Public Works departments in the
delivery of services are essential to the well being of the community, the American Public
Works Association is supporting the week of May 16 - 22, 1993 as National Public Works
Week.
Accepting on behalf of the City's Public Works Department is John Lippitt, Director of Public
Works and representatives from the Public Works Department.
JPL:SB/AGENDA/PROCLAM.PWW
050593
Ljaf., J
~?S\O~
~o .
ORDINANCE NO. '555 ~/
AN ORDINANCE OF THE CITY OF CHULA VISTA REPEALING AND
ADDING CHAPTER 2.46 TO THE CHULA VISTA MUNICIPAL CODE
RELATING TO THE YOUTH ADVISORY COMMISSION
The City Council of the City of Chula vista does ordain
as follows:
section I. That Chapter 2.46 of the Chula vista
Municipal Code is hereby repealed.
section II. That a new Chapter 2.46 is added to the
Chula vista Municipal Code to read as follows:
Chapter 2.46
YOUTH ADVISORY COMMISSION
Sec. 2.46.010 Creation.
There is hereby created a Youth Advisory Commission (Commission).
Sec. 2.46.020 Purpose and Intent
It is the purpose and intent of the city council to establish a
youth commission to make recommendations and advise the city
council, the city manager, and other members of the Chula vista
government through the city manager in all matters affecting the
young people of this community as well as those in areas
surrounding the city and having some relationship to the city to
accomplish among other things:
A. The development of mutual understanding and respect between
the young people and all of the adult citizens of Chula Vista;
B. The establishment of liaison and maintenance of communications
with all of the young people of the community so as to better
understand the problems and difficulties confronting young
people in today's complex urban society;
C. The establishment of a forum for meaningful open communication
where the youth of Chula vista can state in an explicit manner
and in terms that will be understood by members of the
so-called "establishment";
D. The restoration of a feeling of mutual respect and
understanding on the part of all age groups in the city;
YTHCOM.ORD 5/6/93 Page 1
~-,
.
COUNCIL AGENDA STATEMENT
ITEM TITLE:
~~
nem ""
Keeting Date 4~ -{lvl')
Ordinance ~~~epealing and Re-enacting a~
Chapter 2.46 of the Chula Vista Muni~a~()101d~.
Relating to the Youth Advisory comm~
~ ~~
city Attorney ~~
4/sths Vote: Yes___No-X-
Last year Mayor Nader suggested that the ordinance relating to the
Youth Commission be amended to allow commission members to serve
beyond becoming 18, to the otherwise authorized end of their term.
Upon review, many provisions of the current ordinance were
discovered to be in violation of the Charter, or inconsistent with
the new, standard format for Boards and Commissions. The attached
ordinance will implement the requested change, and bring the
ordinance into conformity with the standard provisions.
SUBMITTED BY:
. RECOMMENDATION: Place the Ordinance on first reading.
DISCUSSION: The proposed Ordinance deletes the provision which
previously required members to be removed when they turned 18
(former sec. 2.46.030 B). It also: .
.
1. Deletes two year terms, and replaces them with Charter-required
four year terms (former sec. 2.46.040 C and D);
2. Establishes a regular meeting at 6:30 P.M. in the Parks and
Recreation Conference Room on the second Monday each month;
3. Deletes a a provision allowing a quorum of a majority of the
actual membership plus one, and replaces it with Charter-required
majority of the entire membership (former sec. 2.46.080);
4. . Preserves the essence of the former ordinance provisions
relating to purpose (former sec. 2.46.010), eligibility (former
sec. 2.46.030), selection (former sec. 2.46.040), and duties
(former sec. 2.46.100);
5. Replaces alr other "boilerplate" provisions with the current,
up-to-date language.
Please note that there is no provision in the proposed ordinance
for transition regarding existing terms. Ordinarily, where changes
are made to existing advisory bodies, recognition is given to
existing service and terms, because of the effect of the Charter
language on two term limits, staggered terms, and drawing lots for
initial terms to create the staggered terms. However, because of
the lack of conformity of the current ordinance with the Charter
(two-year terms instead of four-year terms), and the practical
,rr ~-I
reality that most members of the Commission will be unlikely to
serve more than one full term, staff suggests to Council that the
Youth Commission be treated like the Charter Review Commission was. ""'"
That is, treat the ordinance as newly creating the Youth Advisory
Commission and have the Charter provisions go into play for the
first time, with current members being eligible for appointment to
. the new Commission, with their prior service disregarded for the
purposes of disqualification for service in excess of two terms.
This process will get the staggered terms on a proper schedule, and
establish positions to be filled, including the filling of
unexpired terms in the event of resignation or other vacancy prior
to completion of term.
BOARDS/COMMISSIONS RECOMMENDATIONS: At its meetings of October 13,
1992, March a, and April 12, 1993 the Youth Commission reviewed the
proposed new Ordinance, recommended three changes, and voted 6-0
to recommend Council approve the new Ordinance (including their
changes). The Commission's proposed changes were: .020 from "rap"
session TO open communication; .040 from ninth TO seventh grade;
plus a modification of the last sentence of proposed subsection B.l
(currently .030 and .040 A) referring to "lack of interest or
unavailability", rather than if "no applications are received" in
reference to appointments from all schools. The changes reflect
the existence of middle schools, and the potentential future
situation where there will be more schools than seats.
FISCAL IMPACT: None.
.~
P,Ib""",Ia";'",lagdoytb
........"
~~~~
D. The restoration of a feeling of mutual respect and
understanding on the part of all age groups in the city;
E. The elimination of those petty causes of friction which
have resulted in the alienation of our youth and the
polarization of our community based upon age;
F. The encouragement of full and active participation in all
phases of governmental process by the young people of
this community.
It is the basic intent of the city council to provide for
the young people of the city a sense of identity and
self-recognition so that the young people will truly feel that
they are part of a dynamic society which they will be expected
to one day lead and direct and should now be making an input
so as to influence its direction.
Sec. 2.46.030 Functions and Duties
The functions and duties of the Commission shall be as
follows:
A. Establish a direct communications link between the young
people of the city and the city council, to assist in
those matters which are of concern to the young people,
and in turn, to the entire community;
B. Provide recommendations and suggestions to the city
council and to all boards and commissions of the city
reflecting the point of view of the young people of this
community.
Sec. 2.46.040 Membership.
A. Number of Members.
The Commission shall consist of nine (9) Voting Members,
a Staff Ex-officio Member and up to three (3) General Ex-
officio Members.
B. Designation of Members.
1. Voting Members.
The Voting Members shall be appointed by the City Council
upon recommedation of Mayor from the qualified residents of
the City in accordance with Section 600 et seq. of the
Charter. Members of the youth commission shall be either
YTHCOM.ORD 5/6/93 Page 2
~''f
students or nonstudents who have reached or passed the seventh
grade educational levei as continuing students at the time of
appointment and shall maintain residence throughout the term
of office and must be under the age of eighteen as of the
commencement of the term to which they are appointed.
A student applying for membership need not be a member of
or sponsored by any student body governing organization or an
officer of any class of his student body. Representation of
any official or sanctioned organization or viewpoint is not to
be regarded as a special qualification for membership. The
council will use its best efforts to appoint at least one
student from as many as possible of the high schools, middle
schools and junior high schools within the city limits. If
there are no applications or unacceptable applicants from a
particular school, applicants will be appointed from another
school.
2. Staff Ex-officio Member.
The City Manager or his/her designated representative
shall be an ex-officio member of the commission, who shall not
be required to be a qualified elector of the city, but who
shall have no vote ("Staff Ex-officio Member").
3. General Ex-Officio Members.
The City Council, or its designee, may appoint not
greater than three (3) additional ex-officio members of the
Commission, who shall not be required to be qualified
elector(s) of the City, but any such appointed ex-officio
members shall have no vote ("General Ex-Officio Member").
Sec. 2.46.050 Term of Office.
A. Term of Office--AII Classes of Members.
1. Post-Initial Terms.
Except as otherwise provided in this Subsection A, the
term of office of all members, and all classes of members, of
said Commission shall be for a nominal period of four (4)
years, and shall terminate on June 30th of the fourth year of
their term, unless they shall otherwise sooner resign, die,
become disqualified or incompetent to hold Office.
2. Initial Terms of Voting Members.
Notwithstanding subsection A.1., the Initial Terms shall
commence upon appointment and shall conclude, for one (1)
YTHCOM.ORO 5/6/93 Paga 3
~..>,
voting Member on June 3D, 1993; for two (2) voting Members
on June 3D, 1994; for two (2) Voting Member members on June
3D, 1995; and for two (2) Voting Members on June 3D, 1996,
unless they shall otherwise sooner resign, die, become
disqualified or incompetent to hold Office.
a. Assignment to Initial Terms by Lot.
Voting Members shall be assigned to Initial Terms by
lot at the first regular meeting at which all voting Members
are present, but in any event not later than the third month
after initial appointment of the 7th voting Member.
3. General Ex-officio Member.
The term of General Ex-officio members shall be for a
period of four years from the time of appointment.
4. Staff Ex-officio Member.
The term of the Staff Ex-officio Member shall be
indefinite.
5. Holdover Office.
Notwithstanding the end of any Member's Initial Term or
Post-initial Term as herein provided, a Member, other than the
Staff Ex-officio Member, shall be permitted to continue to
exercise the privileges of the former Office after the end of
the term until the Office to which he or she was assigned is
filled by re-appointment or by the appointment of a qualified
successor to Office.
6. Vacancies.
Notwithstanding the term of Office to which a Member is
assigned, said Office shall be deemed vacant upon any of the
following events ("Event of Vacancy"):
a. The death or disability of said Member that
renders said Member incapable of performing the duties of
Office.
b. The termination of status as Member of the
commission or the classification which was assigned to be
represented on the Commission.
c. The member's conviction of a felony or crime
involving moral turpitude.
YTHCOM.ORD 5/6/93 Page 4
t';,
d. The member's absence from three (3) regular,
consecutive meetings of the Commission, unless excused by
majority vote of such board or commission expressed in its
official minutes.
e. The member has submitted a resignation which
resignation has been accepted by the city Council.
f. The membership has been terminated by a majority
vote of the city Council.
Upon the occurrence of an Event of Vacancy as hereinabove
listed, the city Council shall so declare the Office to be
vacant, and shall expeditiously take such steps as are
necessary to fill said vacancy.
B. Number of Terms.
1. voting Members.
a. No Voting Member shall be appointed to more than
two (2) terms except as herein provided.
b. A Voting Member assigned to an Initial Term of
less than two (2) years may be appointed at the natural
expiration of their Initial Term to two (2) terms in addition
to their Initial Term. A Voting Member who currently occupies
an Office under an Initial Term may not be appointed to fill
the Unexpired Term of another Office which has become vacant.
c. A voting Member appointed to the Commission to
fill the unexpired term of an Office of a voting Member which
has become vacant ("Unexpired Term") which has less than two
(2) years remaining on said Unexpired Term, may be appointed
to two (2) terms in addition to their Unexpired Term. A
Voting Member who currently occupies an Office may not be
re-appointed to fill the Unexpired Term of another Office
which has become vacant.
d. Any member may be re-appointed after two (2)
successive years of not serving on the commission in any
Office or Membership capacity--Voting, General Ex-officio or
Staff Ex-officio.
2. General Ex-officio Members.
General Ex-officio member may be reappointed without
limitation as to number of terms.
3. Staff Ex-officio Member.
YTHCOM.ORD 5/6/93 Paga 5
&,'/
The Staff Ex-officio member shall serve at the pleasure
of the City Council.
Sec. 2.46.060 Operation of Commission.
A. Time of Meetings.
1. "organizational Meeting". Among such other meetings
as the Commission may desire to have, the Commission shall
meet not later than in the first week of July each year
("Organizational Meeting"), and thereupon shall do the
following:
a. Select a Chairperson and a Vice Chairperson from
among its Voting Members to serve for a period of one (1)
year.
b. Assign such duties to its members as it
determines may be necessary.
c. Deliberate upon agenda issues for further
deliberation and discussion by the Commission.
2. Other Meetings. The Commission shall hold regular
meetings on the second Monday of each month at 6: 30 P. M.. The
Commission shall meet at such other times as it shall
establish by majority vote, or at such time as the Chairperson
thereof may call, or at such times as a majority of the
members thereof may call a meeting.
B. Place of Meetings.
Unless the Commission shall otherwise establish another
regular place for its meetings and advise the City Clerk
accordingly, the Commission shall meet in the Parks and
Recreation Conference Room in the Administrative Building at
the city Hall Complex located at 276 Fourth Avenue, Chula
vista, or at such other place as may be posted upon the door
of said Conference Room at least thirty (30) minutes in
advance of the Meeting.
C. Conduct of Meetings.
The meetings of the commission, and notice thereof, shall
be governed by the same rules and regulations by which the
City Council is bound in the conduct of public meetings.
D. Quorum.
YTHCOM.ORD 5/6/93 Page 6
t,--8'
Five Voting Members shall constitute a quorum for the
transaction of business.
E. Resolutions.
The affirmative vote of
membership shall be required
resolution of the Commission.
a majority of the
for the passage
entire
of any
F. Reports and Recommendations.
All reports and recommendations shall be made in writing.
G. staff Support.
All officers and department heads shall cooperate with
and render reasonable assistance to the Commission. The City
Manager may make available staff and clerical support to the
Commission to fulfill its functions and duties, provided such
staff and clerical support is available.
H. Rules and Regulations.
The Commission may make such rules and regulations not
inconsistent with the provisions of this Chapter.
section III. This ordinance shall take effect and be in full
force on the thirtieth day from and after its adoption.
Presented and Approved as to form By:
Bruce M. Boogaard,
city Attorney
F:\homc\attomey\ythcom.ord
YTHCOM.ORD 5/6/93 Page 7
&,,1
COUNCIL AGENDA STATEMENT
ITEM TITLE:
Item 7
Meeting Date 05/11/93
ORDINANCE .).~..> " Amending Exhibit A of Ordinance
Number 2546 of the City of Chula Vista adopting California Coastal
Commission's January IS, 1993 Actions on the City of Chula Vista Local
Coastal Program Resubmittal Number 8 and accepting and incorporating
modifications to the Specific Plan
SUBMITTED BY: Community Development Director
REVIEWED BY: City Manager!,; I';; k
-f-..J
( c,.
'-
(4/5ths Vote: Yes
No X)
BACKGROUND:
On January IS, 1993 the California Coastal Commission adopted Local Coastal Program (LCP)
Number 8 for development of the Midbayfront with modifications that were acceptable to City
staff and consultants. The City Council adopted and authorized the California Coastal
Commission actions on March 16, 1993 (Ordinance 2546). However, one Coastal Commission
modification to the Specific Plan was not included in total in the Council's March 16 actions.
Therefore, the Council is requested to approve an amendment to Ordinance 2546 incorporating
the omission.
RECOMMENDATION: That the City Council adopt the Ordinance amending Ordinance 2546,
that section of one modification to the Specific Plan was omitted as indicated below.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The City's Local Coastal Program Amendment No.8, comprising the Land Use Plan and
Specific Plan, was submitted to the Coastal Commission in December 1992, following City
Council action authorizing the submittal. A public hearing was scheduled before the California
Coastal Commission in mid-January 1993.
Coastal Commission staff reviewed the City's submittal and proposed 12 modifications to the
Land Use Plan and 14 corresponding modifications to the Specific Plan. The proposed
amendments dealt with issues concerning the following:
o Height of buildings,
o Phasing of development,
o Location of the Cultural Arts Center,
o Development Agreement,
7-/
Page 2, Item ?
Meeting Date 05/11/93
o Permitted Land Uses,
o Landscaping Requirements,
o Shared Parking and Parking for the Nature Interpretive Center, Parks, and
o Provision of a Habitat Restoration Management Plan and Biological Resources
Management Plan (both will require LCP Amendments).
Following negotiations between City and Coastal Commission staff concerning Coastal
Commission staff's recommendations, agreements were reached on most of the items which were
acceptable to City staff and consultants. However, Coastal Commission staff still required major
reduction in height of buildings and relocation of the Cultural Arts Center to the east of Marina
Parkway.
At the public hearing on January 15, 1993 the California Coastal Commission approved LCP
No. 8 as submitted by the City of Chula Vista including the proposed heights of buildings and
location of the Cultural Arts Center west of Marina Parkway. They also approved the
modifications to other items which were negotiated and acceptable to both Coastal Commission
staff and City staff and consultants. The modifications to the Land Use Plan and Specific Plan
as approved by the California Coastal Commission were submitted to the Agency and Council,
respectively, for adoption on March 16, 1993. However, in Section 5, Environmental
Management Program, a minor portion of the text was inadvertently omitted as indicated below.
5. Environmental Management Program. The following new Section "F" shall be
included in the Specific Plan as follows: [Chapter VI. Environmental
Management Program; F. Additional Diking, Dredging or Filling of Wetland
Areas, page VI-12] (~.!~~';';!I,I~lg:WI!~~Rln1~fi~l)
Diking, dredging or filling of wetland areas consistent with the provisions of this
environmental management plan shall be limited to the specific projects
incorporated into this plan for the creation. of new or. enhanced wetlands areasi
M<<lmt"i?r'tfilll<<~m~llH~r!~;[<<~,l<<lil~jl~ri!t~:~~?I<<r<<~iff~gjgYi!<<4.)!.
Mitigation for all disturbance of wetland areas shall be provided at the ration of
4: 1 of new wetland areas created to areas disturbed. No other diking, dredging
or filling of wetlands or other wet environmentally sensitive habitat areas shall be
permitted without prior Coastal Commission approval through the Local Coastal
Program amendment process.
The section in the first sentence which is highlighted was omitted. The remainder of the section
was adopted as part of Ordinance 2546 on March 16, 1993. The City Council is requested to
adopt this Ordinance to amend Ordinance 2546 to include the complete sentence at the request
of Coastal Commission staff.
FISCAL IMPACT: The Midbayfront project as proposed will provide total development
approximating $0.5 billion. This development will provide substantial property tax increments,
7'~
\
Page 3, Item
Meeting Date 05/11/93
7
sales tax, and transient occupancy tax to the City and Redevelopment Agency. The amount of
revenue to be provided by this project has been estimated by Williams-Kuebelbeck and
Associates, Inc., the Agency's economic consultant, at approximately $84.4 million in Net
Present Value over the life of the project. This figure does not include any Agency or City
financial contributions to subsidize this project.
In addition, the project will provide a variety of job opportunities both during construction and
after completion.
[C:IWP51ICOUNCILIl13SICCC-MOD2.113)
7-3/7-'1
ORDINANCE
~.s-5(,
AN ORDINANCE OF THE CITY OF CHULA VISTA AMENDING EXHIBIT
A OF ORDINANCE NUMBER 2546 OF THE CITY OF CHULA VISTA
ADOPTING CALIFORNIA COASTAL COMMISSION'S JANUARY 15, 1993
ACTIONS ON THE CITY OF CHULA VISTA LOCAL COASTAL PROGRAM
RESUBMITTAL NUMBER 8 AND ACCEPTING AND INCORPORATING
MODIFICATIONS TO THE SPECIFIC PLAN
WHEREAS, the City staff and consultants prepared Local Coastal Program
Resubmittal Number 8, comprising the Land Use Plan and Specific Plan, for submittal to the
City Council of the City of Chula Vista ("Council") and California Coastal Commission for
consideration; and
WHEREAS, the Council adopted Ordinance Number 2532 on October 27, 1993
Adopting, on Conditions, the Bayfront Specific Plan, recertifying the Final Environmental
Impact Report on the Midbayfront Local Coastal Program Resubmittal Number 8 Amendment
and Addendum thereto, Re-adopting the Mitigation Monitoring Program and Statement of
Overriding Considerations for the Specific Plan; and
WHEREAS, the Local Coastal Program Resubmittal Number 8 was subsequently
submitted to the California Coastal Commission ("Coastal Commission") for review, public
hearing, and action; and
WHEREAS, on January 15, 1993 the Coastal Commission reviewed Local
Coastal Program Resubmittal Number 8, held the public hearing, and approved Local Coastal
Program Resubmittal Number 8 with minor modifications thereto, attached hereto as Exhibit A;
and
WHEREAS, on March 16, 1993 the Council adopted Ordinance 2546 amending
Ordinance 2532 by adopting California Coastal Commission's January 15, 1993 actions on Local
Coastal Program Resubmittal Number 8 and accepted and incorporated modifications to the
Specific Plan; and
WHEREAS, it has been determined that there was an omission to the Coastal
Commission Modification #5, Environmental Management Program, (Exhibit A to Ordinance
2546) which added Section "F" to Chapter VI of the Specific Plan which can be corrected by
a minor modification to Ordinance 2546; and
WHEREAS, acceptance of minor modifications does not create the potential for
significant environmental impacts, and a California Environmental Quality Act exemption will
be filed upon the City's acceptance of modifications.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHULA
VISTA does hereby ordain that City of Chula Vista Ordinance Number 2546 is hereby
?-5'
ORDINANCE 2XXX
Page 2
amended by incorporating into the Bayfront Specific Plan thereby adopted the proposed
modifications to Exhibit A thereto as described in Attachment 1 hereto, as through fully
incorporated herein.
Submitted by
Approved by
Chris Salomone
Community Development Director
Bruce M. Boogaard
City Attorney
C:IWP51ICOUNCILIRESOSICCC-MOD2.0RD]
7-1,
ORDINANCE 2XXX
Page 3
Attachment 1
Amendment to Attachment A of Ordinance 2546 of the City of Chula Vista
Adopting California Coastal Commission's January 15, 1993 Actions on the
City of Chula Vista's Local Coastal Program Resubmittal Number 8 and
Accepting and Incorporating Modifications to the Specific Plan
TEXT
5. Environmental Management Program. The following new Section "F" shall be included, as
follows: [Chapter VI. Environmental Management Program: F. Additional Diking. Dredging
or Filling of Wetland Areas. pae:e VI-12]
Diking, dredging or filling of wetland areas consistent with the provisions of this environmental
management plan shall be limited to the sp<:<:i.ficpr()j~ts.iI1c()rp()~t~il1t().t~ispl~f()rthe
~:~,~?~?!?~~~:~?,?~~~ wetlands areas, ~glm!qqn,ltt~li<<{<<!tiq~li!!\l'fj!lit!!~~III9.!~
l'n. '4$Utt~m;#4mtit$tf#t. Miti ation for all disturbance of wetland areas shall be rovided
........."..........................................11\ g p
aiihe ratlono{4:To{newwetland areas created to ares disturbed. No other diking, dredging
or filling of wetlands or other wet environmentally sensitive habitat areas shall be permitted
without prior Coastal Commission approval through the Local Coastal Program amendment
process.
rn~~:tixt:~g~t~lp~~i~q~il!1~~~!lp~i was erroneously omitted by City
staff in transcribing Coastal Commission actions of January 15,
1993 and is required to be included in Ordinance 2546.
?-7
\ 1-0
,
ITEM NUMBER:
B
RESOLUTION NUMBER:
1'1/IJO
ORDINANCE NUMBER:
OTHER:
ITEM NUMBER REFERENCED ABOVE WAS CONTINUED FROM
. DATE:
(AGENDA PACKET SCANNED AT ABOVE DATE)
J-4/-- 93
ITEM NUMBER REFERENCED ABOVE HAS BEEN CONTINUED TO
DATE:
MISCELLANEOUS INFORMATION:
8-1
ITEM NUMBER:
q
RESOLUTION NUMBER:
J '1tJ 9.3
ORDINANCE NUMBER:
OTHER:
ITEM NUMBER REFERENCED ABOVE WAS CONTINUED FROM
.5-~-q3
DATE:
(AGENDA PACKET SCANNED AT ABOVE DATE)
ITEM NUMBER REFERENCED ABOVE HAS BEEN CONTINUED TO
DATE:
MISCELLANEOUS INFORMATION:
'I-I
\
~
COUNCIL AGENDA STATEMENT
SUBMITIED BY:
Item ~9
Meeting Date~'J
RESOLUTION J '/ () 93TranSferring $2,500 of unused CDBG funds
from various sub-grantees to the Lutheran Social Services of California for
the "Thursday's Meal" program
Community Development Director C. . S .
City Manager.J:s. ~ ~\
- 0 (4/5ths Vote: YES _ NO .L)
ITEM TITLE:
REVIEWED BY:
BACKGROUND: In July 1991, Lutheran Social Services and the South Bay Ecumenical
Council began a weekly meal program for homeless people. The "Thursday's Meal" program
currently serves 200 people, half of whom are children. The committee overseeing the program
has recently expanded to serve meals on Mondays at the Presbyterian Church. Lutheran Social
Services has sent the City Council a letter (see attached) requesting $2,500 to cover the cost of
utilities, maintenance, and insurance. This is a one-time request and immediately needed due
to the rapid growth of the program. Unused CDBG social services funds are available from
various sub-grantees.
RECOMMEI\'DATION: That the City Council adopt the resolution transferring $2,500 of
CDBG funds from various sub-grantees to the Lutheran Social Services of California for the
"Thursday's Meal" program
BOARDS/COMMISSIONS RECOMMEl\'DA nONS: Not applicable.
DISCUSSION:
The Thursday's Meal program was started by the South Bay Ecumenical Council, Lutheran
Social Services, and Chula Vista Human Services Council in July 1992. The purpose of the
program is to provide a weekly dinner meal, prepared and served by local church groups, to
homeless and needy families and individuals. The program is coordinated by Lutheran Social
Services and an ad-hoc committee of volunteers from various churches. Fay and Jerry Needle
of the Grandmothers Club provide on-site management and also pick-up food donations. To
date, over 500 volunteers from more than twenty religious organizations have prepared and
served meals. At the first meal served last July, a dozen people were served; currently, about
200 people are served each Thursday. The committee has recently added a Monday dinner
meal, which is prepared and served at the Presbyterian Church on Hilltop Street.
Due to the unexpectedly large response to the Thursday's Meal program, Lutheran Social
Services is making a one-time request for $2,500 of CDBG funds. Although the facility spaces
are provided without charge to the program, the SalvationArrny and Presbyterian Church are
charging $15 per use for the cost of utilities and maintenance. In addition, Lutheran Social
Services must purchase paper products, plastic utensils, coffee, and cleaning supplies.
p.-r?-/
Page 2, Ite~.J
Meeting Date 7/ ~ J
The ad-hoc committee is raising funds from the community to cover these expenses in the future,
as well as to expand the program to another night. However, the rapid growth of the program
has created an immediate need for the funds requested.
Unused CDBG social service funds are available from previous years. Several sub-grantees did
not use up their entire allocation, leaving amounts ranging from $200 to $1000.
FlSCAL IMPACT: There is no impact to the general fund. The CDBG funds to be transferred
were allocated to sub-grantees in previous years but remain unexpended.
The funds are from the following accounts:
Jobs For Youth
Otay Comm. Clinic
Project Hand
Sweetwater UHSD
Shared Housing
TOTAL
647-647l-BG222
647-647l-BG237
647-6471-BG239
647-647l-BG249
647-647l-BG228
$ 1,036
767
282
200
215
$ 2,500
~9':;"
RESOLUTION
17P9 :J
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
TRANSFERRING $2,500 OF UNUSED CDBG FUNDS FROM VARIOUS SUB-
GRANTEES TO THE LUTHERAN SOCIAL SERVICES OF CALIFORNIA
FOR THE "THURSDAY'S MEAL" PROGRAM
WHEREAS, the City participates in the Community Development Block Grant
(CDBG) Program, a principal goal of which is to fund programs and services which will benefit
low and moderate-income Chula Vista households; and,
WHEREAS, the South Bay Ecumenical Council, Chula Vista Human Services
Council, and Lutheran Social Services have established a home repair. program for senior
citizens; and,
WHEREAS, the City is desirous of having those certain services for the benefit
of low income households, hereinafter enumerated, performed by the Grantee, and
WHEREAS, CDBG funds are available for reappropriation from completed
projects; and,
NOW, THEREFORE, TIlE CITY OF CHULA VISTA DOES HEREBY
F'IJ\'D, DETERMIl\'E ORDER, AND RESOLVE AS FOLLOWS:
. .
SECTION 1. The City Council transfers $2,500 from the following accounts to
Lutheran Social Services of Southern California for the Thursday's Meal Program (a new
project):
Jobs For Youth
Otay Comm. Clinic
Project Hand
Sweetwater UHSD
Shared Housing
TOTAL
647-6471-BG222
647-6471-BG237
647-6471-BG239
647-6471-BG249
647-6471-BG228
$ 1,036
767
282
200
215
$ 2,500
SECTION n. This Resolution shall take and be in full force and effect
immediately upon the passage and adoption hereof.
SECTION m. The City Clerk shall certify to the passage and adoption of this
Resolution; shall enter the same in the book of original Resolutions said City; and shall make
a minute of the passage and adoption hereof in the minutes of the meeting at which the same is
passed and adopted.
~ &)--3
Resolution
Page 2
Presented by:
ce M. Boogaar
City Attorney
Chris Salomone
Community Development Director
(DHARRIS:DISK-93-4ILSS2.RESJ
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Lutheran Socia/Services of Southern CiiMomia 0
March 25, 1993
Mayor Tim Nader and
The City Council of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
Dear Mayor and Council Members:
!" -~"" - ,".
Lutheran Social Services has been sponsoring a weekly congregate meal
program at the Salvation Army facilities (648 Third Avenue) since July of
1992. By the end of February we had served 3,302 people, 1.363 of whom
were children I Most of these people are the working poor of the South Bay.
with the number of homeless growing. "
I am proud to say that this meal is served by congregations and organiza-
tions from all over San Diego County. To date a total of 539 volunteers
have generously given 1.499 hours of their time towards this effort.
--
Due to the growing numbers of those in need we will begin offering another
weekly meal on Monday, March 22, at Chula Vista PresbyterianChurch.
The volunteers are in place for months in advance. and we expect those we
serve will be comparable in size to our meal on Thursday. Before the end of
the year oc.r yoal is to ad<i yel anotnel COlIgr&gS\6 ,eltOol on esither Tuesday UI
Wednesday evening.
Currently we pay $15 per week at each site for utility and maintenance fees.
Over the course of a year these costs total $1.560. We also purchase
annually another $2.000 in paper products. utensils. coffee, and cleaning
supplies. Lutheran Social Services charges a nominal fee of $500 annually
for providing liability insurance. bookkeeping and program management.
(,0
....,.
.,."
Though proceeds of $500 are anticipated from congregational gifts a
yet unknown percentage will be received from the Crop Walk. we
financial need of $2,500.
"
Mayor and Council
Page Two
March 25, 1993
On behalf of this program we are asking the City of Chula Vista for $2.500
- from CDSG funds to help meet current expenses and to expand this program
to one more night before the end of 1993. Next year we calculate our
financial need to be substantially less, since our financial resources base is
growing slowly and steadily.
This program serves a nutritious meal to mostly low-income families in Chula
Vista. The bulk of this meal is provided and served by volunteers. It is a
real need in the community and, therefore, I believe it is worthy of your
consideration. Please feol welcome to spend an evening with us and see
first-hand this wonderful cooperative effort.
Perhaps the City Council would like to put together a meal and serve itl
would be pleased to help you do that, if your time permits.
Thank you for your consideration in these matters. I have appreciated your
support in the past. I look forward to hearing from you soon.
Respectfully,
. -<$ Jp.. J~'<2
~tt JJlnki~s
Area Director for San Diego County
J:J $ ,-?
COUNCIL AGENDA STATEMENT
Item III
Meeting Date 5/11/93
REVIEWED BY:
Resolution J 71 ,,->a:epting settlements from TransAmerica
Insurance Group and FEMA for damaged carpeting and loss of
tools at the Chula Vista Nature Interpretive Center and
appropriating those funds for immediate replacement.
Executive Director, Bayfront Conservancy Trust ~
City Manager ~~ f (,
ITEM TITLE:
SUBMITIED BY:
(4/5ths Vote: YeslNo->
During the January, 1993 storms, the carpeting at Chula Vista Nature Interpretive Center was welled
repeatedly and ruined. On March 14, 1993, the shop at the Chula Vista Nature Interpretive Center
was burglarized and almost all of the hand and power tools were stolen.
Claims were filed with both the insurer, TransAmerica Insurance Group and the Federal Emergency
Management Agency (FEMA).
RECOMMENDATION:
That the Council accept the insurance settlements and the FEMA reimbursement and appropriate those
funds for replacement of the respective items.
BOARD/COMMISSION RECOMMENDATION: None.
DISCUSSION:
During the January, 1993 storms, the carpeting at Chula Vista Nature Interpretive Center was wetted
repeatedly and ruined. Claims were filed with both the insurer, TransAmerica Insurance Group and the
Federal Emergency Management (FEMA). The total amount of the claim was $10,636.36. We have
received a settlement of $9,193.34 from the Insurer and FEMA will be paying our $1,000 deductible and
$400 of the loss not covered by insurance.
On March 14, 1993, the shop at the Chula Vista Nature Interpretive Center was burglarized and almost
all of the hand and power tools were stolen. The total value of the stolen tools was $5,403.80. We have
received a settlement of $4,403.80 from the Insurer to replace the stolen tools.
FISCAL IMP ACT:
A total of $13,597.14 has been received from TransAmerica Insurance replace the tools and carpet and
FEMA has approved a reimbursement of $1,400 to pay the deductible and balance of the loss. The
balance of $43.02 will come from this year's budget (Account # 415-4150-5362, Materials to Maintain
Buildings). These reimbursements total $14,997.14 and they will be appropriated into fund 415-4150.
The distribution of the appropriation is: $10,593.34 to account #415-4150-5362 (Materials to Maintain
Buildings) and $4403.80 to account #415-4150-5341 (Small Tools).
/()-/
RESOLUTION NO.
17 J IJf
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING SETTLEMENTS FROM
TRANSAMERICA INSURANCE GROUP AND FEMA FOR
DAMAGED CARPETING AND LOSS OF TOOLS AT THE
CHULA VISTA NATURE INTERPRETIVE CENTER AND
APPROPRIATING THOSE FUNDS FOR IMMEDIATE
REPLACEMENT
WHEREAS, during the January, 1993 storms, the carpeting
at Chula vista Nature Interpretive Center was wetted repeatedly and
ruined; and
WHEREAS, on March 14, 1993, the shop at the Chula vista
Nature Interpretive Center wad burglarized and almost all of the
hand and power tools were stolen; and
WHEREAS, claims were filed with both the insurer,
TransAmerica Insurance Group and the Federal Emergency Management
(FEMA); and
WHEREAS, a total
($13,597.14 from TransAmerica
tools and carpet.
of $14,997.14 has been received
and $1,400 from FEMA) to replace the
NOW, THEREFORE, BE IT RESOLVED that the city Council of
the ci ty of Chula vista does hereby accept settlements from
TransAmerica Insurance Group and FEMA for damaged carpeting and
loss of tools at the Chula vista Nature Interpretive Center and
appropriates $10,593.34 into Account 415-4150-5362, (Materials to
Maintain Buildings) and $4,403.80 into Account 415-4150-5341 (Small
Tools) .
Stephen Neudecker, Executive
Director
Bruce M.
Attorney
Presented by
F:\home\attomey\NICclaim.ins
If) -J..
COUNCIL AGENDA STATEMENT
Item II
SUBMITTED BY:
Meeting Date 5/11/93
Resolution J 7 /tJ~ranting the 1993 Richard Welsh Memorial Award to
the Rohr Office Building located at 800 Lagoon Drive within the Bayfront
Redevelopment Area J //l fJ,/)6~+
Director of Planning 'r 1- ~
City Manager j}jL. (4/5ths Vote: Yes_No_XJ
ITEM TITLE:
REVIEWED BY:
BACKGROUND:
For the past 20 years, the City of Chula Vista and the Chula Vista Chamber have sponsored the
annual Beautification Awards Program. The Beautification Awards Committee, which is composed
of members of the Chamber of Commerce, City Council, Planning Commission, Design Review
Committee, and City staff, reviews projects completed during the previous year, visits the different
project sites, and grants the beautification awards and honorable mentions to those projects which
in the Committee's opinion have contributed significantly to the beautification of our community.
On September 20, 1988, the City Council created the Richard Welsh Memorial Award in memory
of Mr. Richard Welsh, a long-time resident of the city and former member of the Design Review
Committee. The award is intended to recognize, among other things, superior building function and
design, as well as unique characteristics which best exemplify the builder's commitment to beautify
our community.This year the Beautification Awards Committee and the Design review Committee
have nominated the Rohr Office Complex, located on the south side of Lagoon Drive just west of
Bay Boulevard (800 Lagoon Drive) to receive this year's Richard Welsh Memorial Award.
RECOMMENDATION:
That Council adopt the resolution granting the 1993 Richard Welsh Memorial Award to the
Rohr Office Complex located at 800 Lagoon Drive and authorize the Mayor to present the
award to the recipient at the annual Beautification Awards Banquet that this year will take
place at the San Diego Country Club on May 20, 1993.
BOARDS/COMMISSIONS RECOMMENDATION:
On March 11, 1993, the Beautification Awards Committee approved the nomination of the Rohr
Office Complex for the 1993 Richard Welsh Memorial Award, and on April 19, 1993, the Design
Review Committee endorsed the Beautification Awards Committee nomination.
11-/
Page 2, Item
Meeting Date
II
5/11/93
DISCUSSION:
The project site is located on the south side of Lagoon Drive (west extension of F Street) and
approximately 400 feet west of Bay Boulevard within the Mid-Bayfront Specific Planning Area and
Bayfront Redevelopment Project Area. The project consists of a 245,000 sq. ft. three-story office
building with a combination of surface and underground parking facilities and an extensive
landscaping program.
The elongated office building is sited along the western edge of the parcel, immediately adjacent to
a protected marsh area. The building location serves as a buffer to protect the marsh from the noise,
light and other on site activities. In addition, the building allows spectacular views of the
environmental preserve from the lounge and patio terrace.
The Beautification Awards Committee based their nomination on the excellent adaptation of the
project to an environmentally sensitive site and the excellent functional qualities of the site and
building.
The linear nature of the building design allows the interior building function to be simple and very
efficient.
FISCAL IMPACT: The cost of the Richard Welsh Memorial Award Plaque is estimated to be
approximately $300. The funds have been budgeted in the City Council Account (100-105-5222).
II';"
RESOLUTION NO.
1'11tJl,
A RESOLUTION OF THE CITY OF CHULA VISTA CITY
COUNCIL GRANTING THE 1993 RICHARD WELSH
MEMORIAL AWARD TO THE ROHR OFFICE COMPLEX
LOCATED AT 800 LAGOON DRIVE
WHEREAS, on September 20, 1988, the City Council created the Richard Welsh
Memorial Award to recognize those projects that have, among other things, superior building
functions and design as well as unique characteristics that best exemplify the builder's
commitment to beautify our community; and
WHEREAS, the Beautification Awards Committee held its annual meeting on
March 11,1993 and voted nominated the Rohr Office Complex to receive the 1993 Richard
Welsh Memorial Award based upon the excellent adaptation of the project to the environmentally
sensitive site and the excellent functional qualities of the site and building; and
WHEREAS, the Design Review Committee held a special meeting on April 19,
1993 and voted to recommend that the City Council grant the 1993 Richard Welsh Memorial
Award to the Rohr office complex located at 800 Lagoon Drive.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL
hereby grants the 1993 Richard Welsh Memorial Award to the Rohr office complex located at
800 Lagoon drive and authorizes the Mayor to present the award to the recipient at the annual
Beautification Awards Banquet to be held at the San Diego Country CIon May 20, 1993.
~ to 'r
ruce M. Boogaard
City Attorney
Robert A. Leiter
Director of Planning
Presented by
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//...3
DESIGN REVIEW COMMITTEE
MINUTES
//'5
.
MINUTES OF A SPECIAL MEETING OF THE
DESIGN REVIEW COMMITTEE
Monday. Aori119. 1993
4:30 p.m.
Conference Rooms 2 and 3
A. ROLL CALL
MEMBERS PRESENT:
Chair Gilman, Members Spethman, and Rodriguez
MEMBERS ABSENT:
Members Bernier, without notification
STAFF PRESENT:
Associate Planner Luis Hernandez
Senior Planner Patrick Crowley
Principal Planner Steve Griffin
Assistant Planner Amy Wolfe
B. APPROVAL OF MINUTES
Approval of the March 22, 1993 minutes was continued to the next meeting.
C. PRESENTATION
Richard Welsh Memorial Award Nomination
860 Lagoon Drive
Rohr Office Building
Staff Presentation
Associate Planner Luis Hernandez reviewed the background of the Beautification A wards Program,
which is sponsored on a yearly basis by the Chula Vista Chamber of Commerce. He reminded the
committee that in 1988 the City Council created the Richard Welsh Memorial Award, which is
intended to recognize superior building function and design as well as unique characteristics which
exemplify a commitment to beautify the community. He added that the embellishment of the
community is not necessarily solely architectural, but may result also from the overall quality of a
project.
Mr. Hernandez stated that the Rohr Office Building had been nominated this year to receive the
Richard Welsh Memorial Award, noting that the nomination was based primarily on the adaptation
of both the use and the building to the project site. He pointed out the various project features using
a model of the of the building as well as slides of the constructed building and site, and reviewed
various revisions that had been made to the original proposal to arrive at the final approved project.
Site constraints, including environmentally sensitive aspects, were also discussed. Mr. Hernandez
added that the project architect had worked hard to comply with regulations, adapt the building to
its surroundings, and satisfy the financial needs of the owners.
II~~
,-
,
DESIGN REVIEW COMMITTEE
-2-
APRIL 19. 1993
Committee Discussion
Chair Gilman stated that the committee needed to decide if this project represents superior function
and design as well as displaying unique characteristics. Members discussed the intent of the award,
and whether the emphasis was meant to be on architectural superiority. Mr. Hernandez reiterated
that the award was not solely architectural, but encompassed other project considerations. Member
Spethman felt that the architect had gone far in working with site constraints, but questioned whether
the architecture merited the award. Member Rodriguez concurred that the project did not constitute
superior architecture; Chair Gilman pointed out that this award can recognize outstanding function.
Members discussed the various aspects of the Rohr project, and agreed upon the recognition of the
project's function and adaptation to the site.
MSUC (Gilman/Flach) (4-0) to accept the nomination of the Rohr Office Building for the Richard
Welsh Memorial Award, recognizing the owners' commitment and effort to beautifying the
community.
D. STAFF COMMENTS
Mr. Hernandez gave a slide presentation reviewing each category of 1993 Beautification Award
wmners.
G. ADJOURNMENT
The meeting was adjourned at 5: 18 p.m.
11lt~\ 1~Q\f U'l,.!J
Pat~Nevins, Recorder
11-7
COUNCIL AGENDA STATEMENT
SUBMITTED BY:
Item I J..
Meeting Date 5/11/93
Resolution 171 ~ 7 Approving Supplemental Parcel Map Improvement
Agreement with the San Diego National Sports Training Foundation and authorizing the
Mayor to execute same i'
Director of Public Works f7
Director of Parks and Rec eati~
City Manager~~~(, (4/5ths Vote: Yes_NoX)
On May I, 1990, by Resolution No. 15599, Council approved the Specific Planning Area Plan (SPA Plan) for
the Olympic Training Center (OTC). Condition of Approval No. I of the SPA Plan required the developer to
provide a recreational trail, bike path and related landscaping and improvements adjacent to Wueste Road. The
Supplemental Agreement will provide for the future maintenance of said improvements and for the future
transfer of property rights to the underlying land by the San Diego National Sports Training Foundation
(SDNSTF) to the City.
ITEM TITLE:
REVIEWED BY:
RECOMMENDATION: That Council approve the resolution.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The developer has prepared landscape and improvement plans for Wueste Road in compliance with the
requirements for improvements outlined in the conditions of approval for the SPA Plan. This agreement
addresses the inclusion of the landscaping and separate meandering pedestrian and bike paths along the westerly
side of Wueste Road in an open space district. When constructed, the meandering paths will be located within
the public right-of-way as well as within the SDNSTF property.
The supplemental agreement provides that within 60 days of completion of the improvements, the SDNSTF
shall grant fee title to that portion of the property to be included in an open space district. If the SDNSTF does
not own the property, SDNSTF will obtain an easement from the owner in favor of the City. At such time as
fee title is acquired by the SDNSTF, the property will be conveyed to the City.
The agreement also requires SDNSTF to submit a list of items to be included in the open space district, a
preliminary estimate for maintenance costs and a deposit to cover City staff costs. The City will amend the
EastLake I Open Space Assessment District to incorporate the new improvements to be maintained. Since the
subject property is currently the only property within Zone C of the said open space district, initially the entire
cost of maintenance will be borne by the SDNSTF. It is anticipated that when the EastLake III commercial
property is developed, those parcels, along with any improvements, will be annexed to Zone C of the open
space district and maintenance costs will then be assessed to said property as well.
The Directors of the Public Works and Parks and Recreation Departments have reviewed the Supplemental
Parcel Map Improvement Agreement and found it satisfactory.
FISCAL IMPACT: None, all processing and administrative costs will be reimbursed to the City by the
developer.
WPC F:\HOME\ENGINEER\AGENDA\STNSTF.AGM
050593
/~-I
RESOLUTION NO.
1?/tJ7
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING SUPPLEMENTAL PARCEL MAP
IMPROVEMENT AGREEMENT WITH THE SAN DIEGO
NATIONAL SPORTS TRAINING FOUNDATION AND
AUTHORIZING THE MAYOR TO EXECUTE SAME
WHEREAS, on May 1, 1990, by Resolution No. 15599, Council
approved the Specific Planning Area Plan (SPA Plan) for the
Olympic Training Center (OTC); and
WHEREAS, Condition of Approval No. 1 of the SPA Plan
required the developer to provide a recreational trail, bike path
and related landscaping and improvements adjacent to Wueste Road;
and
WHEREAS, the Supplemental Agreement will provide for the
future maintenance of said improvements and for the future transfer
of property rights to the underlying land by the San Diego National
sports Training Foundation (SDNSTF) to the city.
NOW, THEREFORE, BE IT RESOLVED that the city Council of
the City of Chula vista does hereby approve Supplemental Parcel Map
Improvement Agreement with the San Diego National Sports
Foundation, a copy of which is on file in the office of the city
Clerk.
BE IT FURTHER RESOLVED that the Mayor is hereby
authorized and directed to execute said Agreement for and on behalf
of the City of Chula vista.
John P. Lippitt, Director of
Public Works
Approved as to form by
B=C~B~~"~
Attorney
Presented by
F:\home\attorney\864.93
I~-)...
RECORDING REQUESTED BY: )
)
City of Chula vista )
)
WHEN RECORDED MAIL TO: )
)
City of Chula vista )
276 Fourth Avenue )
Chula vista, CA 92010 )
1-
space Above For Recorder's Use
SUPPLEMENTAL PARCEL MAP IMPROVEMENT AGREEMENT
This SUPPleme~~ Parcel Map Improvement Agreement is made and
entered into this day of Mffj' , 1993 by and between
the city of Chula Vista, a municipal corporation ("city") and San
Diego National Sports Training Foundation, a California non-profit
corporation ("Owner") with reference to the following recitals:
WHEREAS, Owner owns a leasehold interest and will eventually
own fee interest in the real property located in the City of Chula
vista and described as Parcell, Map No. 16318 filed in the Office
of the county Recorder 'of San Diego County on December 6, 1990 (the
"Property");
WHEREAS, city, in approving Resolution No. 15599 on May 1,
1990, approving the Specific Planning Area Plan ("SPA Plan") for
the Property required, as a condition ("Condition NO.1") that the
Owner provide certain improvements adjacent to Wueste Road,
including without limitation, walking trails, bike path and related
landscaping and improvements (collectively referred to herein as
"Wueste Road Improvements");
WHEREAS, in order to meet the alignment requirements of the
City, the Wueste Road Improvements will be located on the Property
as well as on the property owned by the City;
WHEREAS, the parties desire the Wueste Road Improvements to
eventually be owned and maintained by the City through an
assessment district.
WHEREAS, the parties desire to provide for the installation of
the Wueste Road Improvements and the establishment of an assessment
district for their maintenance.
NOW, THEREFORE, IT IS AGREED between the parties that:
1. Construction of Wueste Road Improvements. The Owner may
commence and complete construction and installation of the Wueste
Road Improvements in accordance with those certain plans approved
by City and described as follows:Wueste Road/E. Orange Avenue,
/,1. .. :J
Drawing Nos. 91-116 through 91-122.
2. Assessment District.
2.1 upon such date that the city has completed an
amendment to the Eastlake I Open Space Assessment District
described in Paragraph 2.2 below, but not later than sixty
(60) days after completion of the installation and
construction of the Wueste Road Improvements, Owner shall
convey to City by grant deed, if Owner owns fee title, or if
Owner does not own fee title, shall cause to be conveyed an
easement, to that portion of the Property which contains the
Wueste Road Improvements as such property is more particularly
described in Exhibit A attached hereto ("Improved Property").
At such time that Owner obtains fee title to the Improved
property, Owner shall convey fee title by grant deed to the
city.
2.2 City agrees that it shall amend the Eastlake I open
Space Assessment District for the maintenance of the Improved
Property. Owner agrees that within thirty (30) days of the
date of this Agreement it shall submit to City the associated
diagram, a list of open space items to be maintained and a
rough estimate of maintenance cost, and a deposit of $1,500
for processing the amendment to the Eastlake I Open Space
Assessment District.
2.3 ci ty agrees that ini tially the entire cost of
maintenance of the Improved Property will be spread only to
the Property owned by Owner for the Olympic Training Center
which will be Phase 1, however, at such later date when the
commercial property known as "Eastlake III" is constructed,
the city shall cause to be added such commercial real property
to be assessed in said assessment district.
3. General Provisions.
(a) Each party shall cooperate with one another,
including the execution of other reasonable documents, to
carry out the purpose and intent. of the parties and the terms
of this Agreement.
(b) This Agreement may be recorded by the City after
full execution hereof.
(c) The covenants contained in this Agreement are
covenants running with the land and are for the mutual benefit
of both parties hereto. Successive owners of the Property are
expressly bound hereby. This Agreement shall bind and inure
to the benefit of the respective heirs, general
representatives, successors and assigns of the parties hereto.
(d) All notices, demands and other communications given
hereunder shall be in writing and shall be deemed to have been
I,}. "f
duly given upon personal delivery, as of the third day after
mailing if mailed by united states, postage prepaid, addressed
as follows:
If to Owner:
David M. Armstrong
Executive Vice President
San Diego National Sports Training Foundation
1650 Hotel Circle North, Suite 125
San Diego, California 92108
If to City:
City of Chula vista
276 4th Avenue
Chula Vista, CA
(e) In the event that suit is instituted to enforce the
provisions of this Agreement the prevailing party shall be
entitled to recover reasonable attorneys' fees and costs from
the other party.
(f) No modifications, waiver, amendment, discharge or
change of this Agreement shall be valid unless the same is in
writing and executed by both parties.
(g) If any term, provision or
Agreement shall b~ found to be invalid
remaining terms, provisions and
nevertheless, remain in full force and
condition of this
or unenforceable, the
conditions shall,
effect.
CITY OF CHULA VISTA
SAN DIEGO NATIONAL SPORTS TRAINING
/~;~,
Executive Vice President
Mayor of the City of
Chula vista
ATTEST:
by:
C:\wp\wpdata\b;ke.otc
Apr; l 30, 1993
-3-
/~'f' /,1-.1,;,
state of California )
County of San Diego )
On May 3, 1993 before me, a notary public in and for said
state, personally appeared David H. Armstrong
,
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/
she/they executed the same in his/her/their authorized
capacity (ies) , and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my h~d.official seal~
Signature ~~~~~
" --
CYNTHlAG. ALCNfTAM
1IIIIIIr1llllC. CMIlWM
SM/lEllOCOUHIY
'" CamI. &pia Oct.!' 1994
CAPACITY CLAIMED BY SIGNER:
INDIVIDUAL
x
CORPORATE
(TITLE)
PARTNER(S)
OFFICER (S) Executive Vice President
(TITLE)
ATTORNEY-IN-FACT
TRUSTEE(S)
SUBSCRIBING WITNESS
GUARDIAN/CONSERVATOR
OTHER:
SIGNER :IS REPRESENTING: (NAME OF PERSONS (S) OR
ENTITY (S) ) San Diego National Sports Training Foundation
Title or Type of Document
Number of Pages 3
Signer(s) Other Than Named
Supplemental Parcel Map Improvement Agreement
Date of Document --1!ay 3. 1993
Above
1.2"'~
EXHIBIT "A"
IMPROVED PROPERTY
BIKE PATH AND LANDSCAPE MAINTENANCE EASEMENTS
Those portions of Parcell of Parcel Map 16318 in the City of Chula
Vista, county of San Diego, State of California, said portions more
particularly described as follows:
PARCEL "A"
Beginning at the most Southerly corner of said Parcell, being a
point on the arc of a 550.00 foot radius curve concave Easterly, a
radial line to said point bears South 89027'37" West; thence
Northerly along said curve and the Westerly Right-of-way of Wueste
Road as shown on said Parcel Map through a central angle of
15015'15" an arc distance of 146.43 feet to the to the TRUE POINT
OF BEGINNING; thence leaving said curve and said Right-of-way along
a non-tangent line North 14004'36" East 268.85 feet to the
beginning of a tangent 107.00 foot radius curve concave
Southeasterly; thence Northeasterly along said curve through a
central angle of 39024'00" an arc distance of 73.58 feet; thence
tangent to said curve North 53028'36" East 82.66 feet to the
beginning of a tangent 150.00 foot radius curve concave
Northwesterly; thence Northeasterly along said curve through a
central angle of 14050'02" an arc distance of 38.84 feet to a point
on the Westerly Right-of-way of said Wueste Road; thence along said
Westerly Right-of-way South 28053'09" West 309.31 feet to the
beginning of a tangent 550.00 foot radius curve concave
Southeasterly; thence southwesterly along said curve and said
Right-of-way through a central angle of 14010'17" an arc distance
of 136.04 feet to the to the TRUE POINT OF BEGINNING.
Containing 0.263 Acres.
PARCEL "B"
Beginning at the most Southerly corner of said Parcell, being a
point on the arc of a 550.00 foot radius curve concave Easterly, a
radial line to said point bears South 89027'37" West; thence
Northerly along said line and the Westerly Right-of-way of Wueste
Road as shown on said Parcel Map through a central angle of
29025'32" an arc distance of 282.47 feet; thence tangent to said
curve North 28053'09" East 517.05 feet to the to the TRUE POINT OF
BEGINNING; thence leaving said Right-of-way North 18019'13" East
145.05 feet to the beginning of a tangent 193.00 foot radius curve
concave Westerly; thence Northerly along the arc of said curve
through a central angle of 58046'57" a distance of 198.01 feet;
thence tangent to said curve North 40027'44" West 129.58 feet;
thence North 15058'44" West 39.56 feet; thence North 01019'30" West
151.75 feet to the beginning of a tangent 157.00 foot radius curve
concave Southeasterly; thence Northeasterly along the arc of said
curve through a central angle of 15057'27" a distance of 43.73
1~'7
feet; thence tangent to said curve North 14037'57" East 166.50 feet
to the beginning of a tangent 167.00 foot radius curve concave
Southeasterly; thence Northeasterly along the arc of said curve
through a central angle of 13003'54" a distance of 38.08 feet to
the beginning of a compound 120.00 foot radius curve concave
Southeasterly; thence Northeasterly along the arc of said curve
through a central angle of 46043'51" a distance of 97.87 feet;
thence tangent to said curve North 74025'42" East 46.88 feet;
thence South 88038'55" East 80.00 feet; thence South 74019'46" East
130.00 feet; thence South 77045'47" East 166.36 feet; thence North
88004'05" East 90.00 feet; thence North 67011'02" East 108.00 feet;
thence North 54005'58" East 117.30 feet; thence North 34053'24"
East 48.84 feet; thence North 45010'42" East 196.06 feet; thence
North 34032'46" East 80.00 feet; thence North 18047'19" East 74.00
feet; thence North 04049'29" East 53.00 feet; thence North
03007'40" West 58.00 feet; thence North 13'57"15" West 81.00 feet
to the beginning of a tangent 131.00 foot radius curve concave
Southwesterly; thence Northwesterly along the arc of said curve
through a central angle of 52010'41" a distance of 119.30 feet;
thence tangent to said curve North 66007'56" West 81.15 feet;
thence North 55001'06" West 30.30 feet; thence North 43007'19" West
76.80 feet; thence North 46010'10" West 141.67 feet; thence North
19023'05" West 96.29 feet; thence North 49'46'30" West 48.00 feet;
thence North 40013'30:' East 4.00 feet to a point on said Westerly
Right-of-way; thence along said Westerly Right-of-way the following
courses South 49"46'30" East 452.68 feet to the beginning of a
tangent 350.00 foot radius curve concave Southwesterly; thence
southeasterly along the arc of said curve through a central angle
of 96"20'00" a distance of 588.47 feet; thence tangent to said
curve South 46"33' 30" West 200.32 feet to the beginning of a
tangent 450.00 foot radius curve concave Northwesterly; thence
Southwesterly along the arc of said curve through a central angle
of 57"12'00" a distance of 449.25 feet; thence tangent to said
curve North 76"14'30" West 117.67 feet to the beginning of a
tangent 250.00 foot radius curve concave Southeasterly; thence
Southwesterly along the arc of said curve through a central angle
of 141046'00" a distance of 618.57 feet; thence tangent to said
curve South 38"00'30" East 46.38 feet to the beginning of a tangent
300.00 foot radius curve concave Southwesterly; thence
Southeasterly along the arc of said curve through a central angle
of 66053'39" a distance of 350.26 feet; thence tangent to said
curve South 28"53'09" West 102.61 feet to the to the TRUE POINT OF
BEGINNING.
containing 3.265 acres.
PARCEL "c"
Beginning at a point on the Easterly boundary of said Parcell,
said point being the Southerly terminus of that course shown as
North 49046'30" West 688.81 feet on said Parcel Map being also a
point on the arc of a 300.00 foot radius curve concave
Northeasterly, a radial line to said point bears South 68"34'57"
West; thence Southerly along said curve and the Westerly Right-of-
/2-~
way of Wueste Road through a central angle of 16052'45" an arc
distance of 88.38 feet to a point of cusp with a 90.00 foot radius
curve concave Northeasterly, a radial line to said 90.00 foot
radius curve concave bears South 26058' 01" West; thence leaving
said Right-of-way Northwesterly along last mentioned curve through
a central angle of 63027'55" an arc distance of 99.69 feet to a
point on the Easterly boundary of said Parcell; thence along said
Easterly boundary South 49046'30" East 7.00 feet to the Point of
Beginning.
containing 0.018 acres.
R2L6-~~
Robert G. Schoettmer 3-31-93
L.S. 4324
1.:2 -~
_. _' _____ ....._ ....._.M'
J'I/B CIW (JJt CHULA VISTA PMn" DlSCLOSJ!RB S'l'A'I1llII1lNT
StatemeDt of d1sG1r-..e of c:enaiD OWDCnllip fllterlllllt paylllllUtI" or csmpalsn CIOllttilnnIon& DO all matten
wIlIcIt will rcqulrll tUwGdGaIr)' IGdvD OIl t1ac pen of ,be QI)' ColUldl. PIaDlIlni (;o;r,.,J . 'lIl, audlU odIel
CIftIdal bodloI. The faDllwI1Ig 1140IlDll_ IlI1IIIIlc dllclDled:
I. LIst the __ 01 ..n a-~ 1MM1II a flnanci81 Ialetea In tbr; COIltr'aCI. Le., comnclQr,
~ lIIIlcrIaIa. Ier. .
San Die 0 N . n S 0 s aining 'F'nnnrL=I t-; nn
A Ca ~ orn~a Non-Profit Corporation
2.
If 1111 pcrIOIl kIoodi&c4 ~ to (1) Ibavc II I -,.ora1fma or putDeIIldp, l!IIme IIIIllC$ of all
tndlvJduaI!I MnIIDJ marc tban lO1lj or tbc Il1aRS In the .....~don or 0WIIlD8 any p&.n-ibfp
IIItcfcM In die parmenIl1p.
N/A
s.
If any pmon id&luli&d purawlt ID (1) aboYe III1lJD1lWSt orpnltatton 0I11Mt, list the -
of any perIOII ~ .. diftCUll' at tile ooa-prDfit orpntlallon lll' III b'uSICC 01 bcllddary 01'
tRlttor 01 ~ tr1Ift.
See attached list.
4.
Have JOII bad IIIDJ'I: tb8J! S2SO worth of business tnmSllCIed with any member of the Cf11 m.fI',
Bomls, CoII1m..... Committees .1Id CouncIl wIIbfn ,he pIIllWelYc' montII11 Yes_
No ~ If yes, please tncIlcate pcrIOIl(s):
PIc:IuIe identify each end rNCl)' penon, Indudbls '117 "11m. ~ COIIIIIl18nta or bX/epeIldent
COQ1racIDD who)011 baWl uslped to represent JOI' bet'ora the Qty in this 1IIItlet.
Bill Miller David ~ielsen
Laurie McKinlev Edward F. WhittIer
David Armstronq
5.
6. HaWl )'CIlI1IDdIor JOUr ofliceI5.or ,puts, IIIlbc .grepte. CNltrlbulecl IIlOl'e than $1,000 10 .
. CouDdIIIl.ember III dIt current or pre-'mc el=etioo period! Yes _ No _ If' JeSt stale which
CmmdIl1H!IDbct(s):
Unknown. Because of size of board of trustees and number of
agents, this is difficult to determine,
l!II!D.....a: ~':"ilII;f(JItWI."'~J-u_... . ~ .1ItK:itJI.....p-fII~-""'.4Ia1.
. --.~1MIIw. lilis_.......~rIt1"*'~-..; I",~,"'GI''''''~'''''''''''
....,. tIfM"..",. _oillMltGn -... Ilk" 1IItIt."
(NO'I'Il: A1111~1I'-'--1I "II" .llfoI '1)
Date: /Utf .3, 10ft;
~~
DAVID M. ARMSTRONG
IM~lOSl!nCrr
Print 01' Ifpe IlIIDC of IlOIlU.ctar/llppllcant
Executive Vice President 'RwNCI~
TOTl'L P. 01
/.)..'1 IJ
SAN DIEGO NATIONAL SPORTS TRAINING FOUNDATION
BOARD OF TRUSTEES
Gloria D. McColl, President
C. Terry Brown, Vice President
Malin Burnham, Vice President
Robert J. Watkins, Secretary
Ron L. Fowler, Treasurer
.John C. Argue
Eugene J. Barone
Nicholas B. Binkley
William Campbell
Lodwrick M. Cook
Jack W. Davis
Neil E. Derrough
Daniel J. Epstein
Anne L. Evans
D. Jay Flood
Stephen J. Giovanisci
Peter J. Hall
Dennis F. Holt
Charlie Jacksol}.
Herbert G. Klein
Thomas C. Kravis, MD
David B. Kuhn, Jr.
Daniel D. Lane
Sol Lizerbram, DO
Edwin Moses
Carl E. Reichardt
Harold B. Sadler
Donald F. Sammis
Harvey W. Schiller, PhD
J. Stacey Sullivan, Esq.
James H. West
Henry S. Williams
Walter J. Zable
/.2."'/1
COUNCIL AGENDA STATEMENT
Item 1.3
SUBMITTED BY:
Meeting Date 5/11/93
Resolution 17/ () 1" Approving an amendment to the Chula Vista
portion of the 1992-99 Regional Transportation Improvement Program
(RTIP) and authorizing its submittal to the San Diego Association of
Governments (SANDAG)
Director of Public Work~ ~
City Manager1;1b (4/5ths Vote: Yes_NoX)
ITEM TITLE:
REVIEWED BY:
On August 6, 1991, the Chula Vista City Council held a public hearing and passed a resolution
approving the 1992-99 Seven Year Regional Transportation Improvement Program (RTIP). On
November 22, 1991, the SANDAG Board of Directors adopted the 1992-99 Regional
Transportation Improvement Program including the TransNet Program of Projects. The 1992-99
RTIP covers fiscal years 1993-99. On May 19, 1992, the Chula Vista City Council approved
a first amendment to the 1992-99 RTIP.
This is Chula Vista's second amendment to the 1992-99 RTIP and primarily concerns changes
for the second year of the 1992-99 RTIP (fiscal year 1994). However, changes to FY 1993
necessary to carry over projects or funds to FY 1994 will also be considered by the SANDAG
Board of Directors. Project or funding changes beyond Fiscal Year 1994 will be considered as
part of the development of the new 1994-2001 Regional Transportation Improvement Program.
SANDAG will be amending the 1992-99 RTIP in June 1993.
RECOMMENDATION: That Council approve the resolution as stated above.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The 1992-99 San Diego Regional Transportation Improvement Program (RTIP) is a seven-year
program of proposed major highway, arterial, transit, bikeway, and aviation projects.
Development and approval of the RTIP by the San Diego Association of Governments
(SANDAG) is a requirement for the continued receipt of State and Federal Transportation
Project funding. The "Proposition "A" TransNet Transportation Improvement Program
Ordinance and Expenditure Plan" requires that all proposed projects funded with Transnet funds
be included in the Regional Transportation Improvement Program (RTIP). The Proposition "A"
Ordinance and expenditure plan states that the revenues generated by the sales tax measure will
be used solely for transportation improvement projects.
1:1"/
Page 2, Item / J
Meeting Date 5/11/93
Chula Vista's Regional Transportation Improvement Program (RTIP) was adopted by the City
Council on August 6,1991. The adopted RTIP is consistent with the City's Capital Improvement
Program and originally included eight projects utilizing TransNet funds and Federal Aid Urban
(FAU) funds. Since the adoption of the RTIP, the FAU Program has been abolished and replaced
with ISTEA's Surface Transportation Program (STP). SANDAG and Caltrans have developed
a plan whereby Caltrans will exchange local agencies STP funds for and equal amount of
Caltrans Transnet funds. This exchange greatly assists the local agencies who will no longer
have to contend with Federal procedures in utilizing the exchanged Transnet funds. Thus, both
programs are now being considered together. On May 19, 1992, the Chula Vista City Council
amended the projects in the RTIP along with their corresponding estimated costs as follows:
Programmed for
Street Section Cost Estimate Fiscal Year
Design Const.
1. Computer-aided design and drafting workstation $ 39,000 93 N/A
2. Broadway, between "I" and "L" Streets 3,501,600 93 94
3. "L" Street between Mission and Nadon Avenues 452.000 94 94
4. Broadway between Naples and southerly City 1.760,700 94 95
limits
5. Main Street between Industrial and Hennosa 4,200,000 95 96
6. Main Street between Hennosa and Hilltop 5,900,000 96 97
7. Palomar Street between 1-5 and Industrial 854,000 97 97
8. "E" Street between 1-5 and Broadway 473,000 97 97
9. Main Street between Hilltop and 1-805 4,200,000 97 98
TOTAL $21,380,300
CURRENT TRANSNET PROGRAM
Approval of this resolution will constitute the second amendment to the 1992-99 RTIP. This
consists of the following:
1. Delete Project No. 3 - the reconstruction of L Street between Mission and Nacion
Avenues and replace with the Orange Avenue project adjacent to the new library site.
L Street is to be included in the overlay program in FY 1993-94.
2. The design of Project No.5 - Main Street between Industrial and Fourth Avenue is
proposed to be phased over two years (FY 1994 and FY 1995) and construction is to
remain at the originally scheduled year of FY 1996.
/::J"~
Page 3, Item I j
Meeting Date 5/11/93
3. Add a project for the widening and reconstruction of Orange Avenue between Third and
Pourth Avenues along the proposed new library site. The total cost is estimated at
$412,600.
4. Add an engineering automation project for PY 1994. This new project will enable the
Engineering Division to obtain Transnet funds to [mance the purchase of computer
equipment that will be used in the design and drafting of Transnet projects. The total
cost is $45,000.
5. Add the design phase of Broadway between Naples and Anita Streets estimated to cost
$230,500. This design cost was originally proposed to be funded with gas tax funds.
6. Add Phase 3 of the Otay Valley Road Project. The estimated total cost is $150,000.
7. Add Pavement Overlay Program Project for PY 1994. Gas Tax funds were not adequate
to fully support the needs of the Pavement Overlay Program. It is proposed that in PY
1994, the City will utilize $908,650 in TransNet money to supplement the pavement
overlay program.
The following is the amended list of projects along with their corresponding estimated costs:
PROPOSED TRANSNET PROGRAM (INCLUDING ISTEA EXCHANGE FUNDS
Programmed for
Street Section Cost Estimate Fiscal Year
Design Const.
1. Engineering Automation Program, Phase 1 $39,000 FY 93 N/A
2. Pourth Avenue between Kittiwake Lane and Del 105,000 94 FY94
Rey H.S.
3. Broadway, between "P" and "I" Streets 156,700 94 94
4. Broadway, between "I" and "L" Streets 3,501,600 93 94
5. Engineering Automation Program, Phase II 45,000 94 N/A
6. Orange Avenue, between Fourth and Third 500,000 93 94
Avenues
7. Pavement Overlay Program, FY 1993-94 1,796,100 94 94
8. Olay Valley Road, Phase III 150,000 94 94
9. Broadway between Naples and Anita Streets 1,800,000 94 95
10. Main Street. between Industrial and Fourth 4,200,000 94 96
11. Main Street, between Fourth and Hilltop 5,900,000 96 97
12. Palomar Street, between 1-5 and Industrial 854,000 97 97
13. "E" Street, between 1-5 and Broadway 473,000 97 97
14. Main Street, between Hilltop and 1-805 4,200,000 97 98
TOTAL $23,720,400
1:1"':1
Page 4, Item 1.:1
Meeting Date 5/11/93
TransNet revenues totalling approximately $5,156,750 are estimated to be allocated to the City
of Chula Vista in FY 1994. Exhibit "A" (attached) shows further details on the amended list
of projects.
FISCAL IMPACT: A net increase in TransNet allocations to the City totalling $5,156,750
during FY 1994.
S:MN: Fi1eIKY -174
WPC F:\HOMB\ENOINBBR\AOENDA\RTlPSUBM
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/3'/ /3-8
RESOLUTION NO.
17/tJ8"
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AMENDMENT TO THE
CHULA VISTA PORTION OF THE 1992-99 REGIONAL
TRANSPORTATION IMPROVEMENT PROGRAM (RTIP) AND
AUTHORIZING ITS SUBMITTAL TO THE SAN DIEGO
ASSOCIATION OF GOVERNMENTS (SANDAG)
WHEREAS, on August 6, 1991, the Chula vista city Council
held a public hearing and passed a resolution approving the 1992-99
Seven Year Regional Transportation Improvement Program (RTIP); and
WHEREAS, on November 22, 1991, the SANDAG Board of
Directors adopted the 1992-99 Regional Transportation Improvement
Program including the TransNet Program of Projects; and
WHEREAS, the 1992-99 RTIP covers fiscal years 1993-99 and
on May 19, 1992, the Chula vista City council approved a first
amendment to the 1992-99 RTIP; and
WHEREAS, this is Chula vista's second amendment to the
1992-99 RTIP and primarily concerns changes for the second year of
the 1992-99 RTIP (fiscal year 1994), however, changes to FY 1993
necessary to carryover projects or funds to FY 1994 will also be
considered by the SANDAG Board of Directors.
NOW, THEREFORE, BE IT RESOLVED that the city council of
the city of Chula vista does hereby amend the Chula vista portion
of the 1992-99 Regional Transportation Improvement Program (RTIP),
as set forth in Exhibit "A", and authorizes its submittal to the
San Diego Association of Governments (SANDAG).
Presented by
John Lippitt, Director of
Public Works
F:\home\attomey\RTIP
13..1
COUNCIL AGENDA STATEMENT
SUBMITTED BY:
Item ,1'1
Meeting Date 5/11/93
Resolution I 7 It) <1 Establishing dates for property owners to be
ready to receive underground service and removal of poles and overhead
facilities within Underground Utility District No. 125 along Orange
Avenue from Fourth Avenue to Third Avenue
Director of Public Works~
. I-!P
City Manager (jJ f(" (4/5ths Vote: Yes_No X )
f;J
ITEM TITLE:
REvmWED BY:
On December 15, 1992, the City Council adopted Resolution No. 16939 establishing
Underground Utility District 125 along Orange Avenue from Fourth Avenue to Third Avenue.
In accordance with Section 15.32.150 of the Chu1a Vista Municipal Code, the City Council
adopted Resolution No. 16939 states that the City Council shall by subsequent resolution fix the
date on which the affected property owners must be ready to receive underground service and
the date by which poles, overhead wires and associated structures shall be removed. The
conversion of overhead utilities to underground will begin in June 1993 and should be completed
in August 1993, not including pole removals.
RECOMMENDATION:
1. Set July 1, 1993 as the date by which property owners within Underground Utility
District No. 125 on Orange Avenue (from Fourth Avenue to Third Avenue) shall be
ready to receive underground service.
2. Set September 1, 1993 as the date by which poles, overhead wires and associated
structures shall be removed within Underground Utility District No. 125 on Orange
Avenue (from Fourth Avenue to Third Avenue).
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On December 15, 1992, the Chu1a Vista City Council approved Resolution No. 16939
establishing Underground Utility District No. 125. The District limits extend from Fourth
Avenue to Third Avenue.
The removal of poles should coincide with the construction work scheduled for CIP Project No.
ST-151 (widening of Orange Avenue and construction of full street improvements along the
south side of Orange Avenue and west side of Fourth Avenue adjacent to the new library site).
Library construction is scheduled to begin in August 1993.
/'1., I
Page 2, Item.-l.!L
Meeting Date 5/11/93
During a meeting of the Utility Underground Advisory Committee on April 14, 1993, the utility
companies informed Engineering staff that they can meet the following schedule for the
underground conversion district.
Date for Customer to be Ready to
Receive Underground Service July 1, 1993
Completion of Undergrounding Work
and Removal of Overhead Utilities September 1, 1993
A transparency showing the district boundaries is available for Council viewing.
FISCAL IMPACT: The cost of undergrounding overhead utilities along Orange Avenue
between Fourth Avenue and Third Avenue is estimated to be $430,000. This cost includes
$28,000 to subsidize 18 single-family and one multi-family residential service lateral conversions
and will be covered by the SDG&E allocation fund. Replacement of street lights will be funded
as part of the CIP project.
SMN:AX-I25
WPC F:\home\eoginc:cr\agenda\uuservce.l25
050593
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RESOLUTION NO.
J?/()~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ESTABLISHING DATES FOR PROPERTY
OWNERS TO BE READY TO RECEIVE UNDERGROUND
SERVICE AND REMOVAL OF POLES AND OVERHEAD
FACILITIES WITHIN UNDERGROUND UTILITY DISTRICT
NO. 125 ALONG ORANGE AVENUE FROM FOURTH AVENUE
TO THIRD AVENUE
WHEREAS, the city Council has heretofore by Resolution
No. 16939 established Underground utility District No. 125 along
Orange Avenue from Fourth Avenue to Third Avenue, and
WHEREAS, it is now desired, pursuant to said resolution,
to fix the date on which affected property owners must be ready to
receive underground service.
NOW, THEREFORE, BE IT RESOLVED by the city Council of the
city of Chula vista that the following dates are hereby established
ordering the property owners to prepare properties for receipt of
underground utilities:
1. The property owners in Underground utility District
No. 125 shall be ready to receive underground service
from San Diego Gas and Electric Company on July 1, 1993.
2. poles,
structures
Underground
1993.
overhead wires and associated overhead
shall be removed from parcels within
utility District No. 125 by September 1,
BE IT FURTHER RESOLVED that the city Clerk of the city of
Chula vista be, and she is hereby directed to forward a certified
copy of this resolution to all affected utility companies and
property owners.
Approved as to form by
B~C::-B~a~
Attorney
Presented by
John P. Lippitt, Director of
Public Works
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11/23/92
(ORANGEAV - 1)
ORANGE AVENUE UTILITY UNDERGROUNDING DISTRIST NO. 125
- BETWEEN FOURTH AND THIRD AVENUES -
Ineludin9 portions of Fourth Avenue and Quintard Street
AFFECTED PROPERTIES
-----------------------------------------------------------------------------------------------------------------------
DISTRICT ASSESSOR'S EXISTING LENGHT OF
PARCEL PARCEl ADDRESS OVERHEAD TRENCH REIMBURSEMENT REMARKS
NUMBER NUMBER UTILITIES (FEET) AMOUNT - ($)
---------------------------------------------------------------------------------------------.---.---------------------
--------------------------------------------------------------------------.-------.------------------------------------
01 618-342-20 1384 FOURTH AVE, E T C 30 900 cone. driveway & sidewalk
02 618-342-21 1398 FOURTH AVE. E T C 30 900 cone, driveway
03 619-29D-42 1379 FOUR7H AVE, E T C 75 2,25D a.c, driveway
04 619-290-44 1385 FOURTH AVE. E T C 30 900 conc. driveway & wall
05 619-290-45 1391 FOUR7H AVE. E T C 25 750
06 623-010-29 1427 FOURTH AVE, 0 FUTURE LIBRARY SITE
07 623-050-06 306 ORANGE AVE. T C 0 telephone I cable services only
08 623-050-05 314 ORANGE AVE, E T C 35 1,050 cone. driveway
09 623-D50-03 320 ORANGE AVE, E T C 50 1,500
10 623-050-02 324 ORANGE AVE. E T C 60 1,800
11 623-040-10 326 ORANGE AVE, E T C 45 1,350
12 623-040-11 328 ORANGE AVE. E T C 50 1,500
13 623-040-12 330 ORANGE AVE, E T C 80 2,400 cone. driveway- can be avoided
14 623-040-13 350 ORANGE AVE. E T C 50 1,500
15 623-040-14 354 ORANGE AVE, E T C 35 1,050
16 623-040-15 360 ORANGE AVE. E T C 45 1,350 cone. driveway
17 623-010-15 341 ORANGE AVE, 0 FUTURE LIBRARY SITE
18 623-010-14 379 ORANGE AVE, 0 FUTURE LIBRARY SITE
19 623-010-47 403 ORANGE AVE. C 0 cable service only
20 619-290-50 374 QUIN7ARD ST. E T C 25 750
21 619-290-49 392 QUINTARD ST. E T C 100 3,000 pan handle lot
22 619-290-47 394 QUINTARD ST. E T C 100 3,000 pan handle lot
23 619-290-48 396 QUINTARD ST. E T C 45 1,350 new eonc. work
24 619-290-46 398 QUINTARO ST. E T C 25 750 services fro~ Fourth
------------------------------------------------------------------.-.---------------------.-....----------------------~
----------------------------------------------------------------------------------------.-----------------------.------
E : ELECTRICAL SERVICES
T : TELEPHONE SERVICES
C : CABLE TV SERVICES
It./-~
r
,
",
RESOLUTION NO. 16939
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA ESTABLISHING UNDERGROUND UTILITY DISTRICT NO. 125
ALONG ORANGE AVENUE FROM FOURTH AVENUE TO THIRD AVENUE
AND AUTHORIZING THE EXPENDITURE OF UTILITY ALLOCATION
FUNDS TO SUBSIDIZE PRIVATE SERVICE LATERAL CONVERSIONS
The Ci ty Council of the Ci ty of Chu 1 a Vi sta does hereby resolve as follows:
WHEREAS, by Resolution No. 16860, a public hearing was called for 6:00 p.m.
on Tuesday, the 15th day of December, 1992, in the Council Chambers of the City
of Chula Vista at 276 Fourth Avenue in said City. to a~certain whether the public
health, safety or welfare requires the removal of poles, overhead wires and
associated overhead structures and the underground installation of wires and
facilities for supplying electric, cOlll1lunication or similar or associated service
within that certain area of the City ~re particularly described as follows:
All that property along Orange Avenue from Fourth Avenue to Third
Avenue and enclosed within the boundary as shown on the plat
attached hereto as Attachment "AR of subject Underground Utility
Di stri ct.
and,
WHEREAS, notice of such hearing has been given to all affected property
owners as shown on the last equalized assessment roll. and to the utility
companies concerned in the manner and for the time required by law; and.
WHEREAS, such hearing has been duly and regularly held, and all persons
interested have been given an opportunity to be heard.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chu1a
Vista hereby finds and determines that the publiC health, safety and welfare
requires the removal of poles, overhead wires and associated structures, and the
underground installation of wires and facilities for supplying electric.
cOlll1lunication or similar associated services, the above-described area is hereby
declared an Underground Utility District, and is designated as such in the City
of Chula Vista. Attached hereto. ~rked Exhibit "A". and incorporated herein by
reference is a map delineating the boundaries of said District. and attached
hereto as Exhibit "B" is a listing. by parcel numbers of parcels included within
the district.
BE IT FURTHER RESOLVED that the City Council shall. by subsequent
resolution. "fix the date on which affected property owners Ilust be ready to
receive underground"service. and does hereby order the removal of all poles,
overhead wires and associated overhead structures and the underground
installation of wires and facilities for supplying electric. communication or
similar associated service within said Underground Utility District.
11/- 7
,
Resolution No. 16939
Page 2
BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to notify
all affected utilities and all persons owning real property within said
Underground Utility District of the adoption of this resolution within fifteen
days after the date of said adoption. Said City Clerk shall further notify said
property owners of the necessity that, if they or any person occupying such
property desires to continue to receive electric, communication or other similar
or associated service, they, or such occupant shall, by the date fixed in a
subsequent resolution provide all necessary facility changes on their premises
so as to receive such service from the lines of the supplying utility or
utilities at a new location, subject to the applicable rules, regulations and
tariffs of the respective utility or utilities on file with the Public Utilities
Commission of the State of California as of the date of adoption of this
resolution. Such notification s!lal1 be lllade by lllailing a copy of this resolution
to affected property owners as shown on the last equalized assessment roll and
to the affected utility companies.
BE IT FURTHER RESOLVED that the City Council hereby finds that the
Underground Utility District herein created is in the general public interest for
the following reasons:
1. Orange Avenue is a major east/west thoroughfare connecting I-80S and 1-5
in the southern portion of Chula Vista. The undergrounding of existing
overhead utilities will contribute to the creation of an aestheticaly
pleasing central business district.
2. Orange Avenue is classified in the General Plan Circulation Element as a
four lane major street.
3. Undergrounding has been completed on Orange Avenue east of Third Avenue
thus making the proposed district an extension of an underground sections.
4. The proposed construction of a public library at the southeast corner of
Orange and Fourth Avenues significantly increased the ranking of subject
street section in the City's adopted Utility Conversion Program thus
making it a top priority project.
BE IT FURTHER RESOLVED that the expenditure of $28,000 of allocation funds
to subsidize 19 single-family residential service lateral conversions is hereby
authorized.
Presented by
~
Bruce H. Boogaard
City Attorney
)t/-r
Resolution No. 16939
Page 3
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Resolution No. 16939
Page 5
PASSED, APPROVED and ADOPTED by the City Council of the City of Chula
Vista, California, this 15th day of December, 1992, by the following vote;
YES: Councilmembers: Fox, Horton, Moore, Rindone, Nader
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers: None
~;z ,?
c::::--- .:0// ,/
Tim Nader, Mayor
ATTEST:
STATE OF CALIFORNIA ).
COUNTY OF SAN DIEGO) ss.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do
hereby certify that the foregoing Resolution No. 16939 was duly passed; approved,
and adopted by the City Council held on the 15th day of December, 1992.
Executed this 15th day of December, 1992.
,
)0/-- /0
Resolution No. 16939
Page 4
11/23/92
(ORANGEAV - 1)
ORANGE AVENUE UTILITY UNDERGROUNDING DISTRIST NO. 125
- BETWEEN FOURTH AND THIRD AVENUES -
Includin9 portions of Fourth Avenue and Quintard Street
AFFECTED PROPERTIES
____e.._____________________________________________________________________________________________________-----------
DISTRICT ASSESSOR'S EXISTING LENGHT OF
PARCEl PARCEL ADDRESS OVERHEAD TRENCH REIMBURSEMENT REMARKS
NUMBER NUMBER UTIl JTl ES (FEET) AMOUNT - ltl
-----------------------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------------------------
01 61B-342-20 1384 FOURTH AVE, E T C 30 900 conc. driveley l sidelalk
02 618-342-21 1398 FOURTH AVE. E T C 30 900 conc. drivlllY
03 619-290-42 13T9 FOURTH AVE. E T C 75 2,250 a,c. drivelay
04 619-290-44 1385 FOURTH AVE, E T C 30 900 conc, driveley l lall
05 619-290-45 1391 FOURTH AVE. E T C 25 T50
06 623-010-29 1427 FOURTH AVE, 0 FUTURE LIBRARY SITE
07 623-050-06 306 ORANGE AVE, T C 0 telephone l cable services only
08 623-050-05 314 ORANGE AVE. E T C 35 1,050 conc, driveny
09 623-050-03 320 ORANGE AVE, E T C 50 1,500
10 623-050-02 324 ORANGE AVE. E T C 60 1,800
11 623-040-10 326 ORANGE AVE, E T C 45 1,350
12 623-040-11 328 ORANGE AVE. E T C 50 1,500
13 623-040-12 330 ORANGE AVE, E T C 80 2,400 conc. drivelay- can be evoided
14 623-040-13 350 ORANGE AVE. E T C 50 1,500
15 623-040-14 354 ORANGE AVE, E T C 35 1,050
16 623-040-15 360 ORANGE AVE, E T C 45 1,350 conc. drivelay
17 623-010-15 341 ORANGE AVE. 0 FUTURE LIBRARY SITE
18 623-010-14 379 ORANGE AVE. 0 FUTURE LIBRARY SITE
19 623-010-47 403 ORANGE AVE. C 0 cable service only
20 619-290-50 374 QUINTARD ST. E T C 25 750
21 619-290-49 392 QUINTARD ST. E T C 100 3,000 pan handl e lot
22 619-290-47 394 QUINTARD ST. E T C 100 3,000 pan handle lot
23 619-290-48 398 QUINTARO ST. E T C 45 1,350 nel conc. lork
24 619-290-46 398 QUINTARD ST. E T C 25 750 services from Fourth
-----------------------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------------------------
E : ELECTRICAL SERVICES
T : TElEPHONE SERVICES
C : CABLE TV SERVICES
1'/--//
COUNCIL AGENDA STATEMENT
Item ao
Meeting Date 12/15/92
SUBMITTED BY:
Public Hearing Consideration of establishing
Underground Utility District No.1 25 along Orange Avenue from Fourth
Avenue to Third Avenue
Resolution 1 (p q '3 q Establishing Underground Utility District
No. 125 along Orange Avtnue from Fourth Avenue to Third Avenue and
authorizing the expenditure of Utility Allocation Fund~ to subsidize
private service lateral conversions
Director of Public Works ~
ITEM TITLE:
REVIEWED BY:
City Manager
(4/5ths Vote: Yes_No..1L1
On November 3, 1992, by Resolution No.1 6860 the City Council ordered a Public Hearing
to be held on December 15, 1992 to determine whether the public health, safety or general
welfare requires the formation of an underground utility district along Orange Avenue from
Fourth Avenue to Third Avenue.
RECOMMENDATION: That Council:
1. Conduct a public hearing on the formation of the conversion district.
2. Approve a resolution forming the district and authorizing the use of
approximately $28,000 in utility allocation funds to subsidize 19 single-
family residential service lateral conversions.
BOARDS/COMMISSION RECOMMENDATION: Not applicable.
DISCUSSION:
The Underground Utility Advisory Committee consisting of representatives of SDG&E, Pacific
Bell, Cox Cable T:V., Chula Vista Cable, and the City staff agreed to propose to the City
Council the formation of a district to convert the overhead facilities along Orange Avenue
from Fourth Avenue to Third Avenue. This project is on the Council's approved priority list
and is ranked as the 16th utility conversion project in the City's adopted program. However,
proposed construction of the public library at the southeast corner of Orange and Fourth
Avenues significantly increased the points thus moving the project up in said ranking and
made the subject street section top priority. The proposed utility undergrounding district
along Orange Avenue is about 1,500 feet long running from Third Avenue west to Fourth
Avenue (please see exhibit AI. The estimated cost for undergrounding the utilities is
I '-/., I;'"
Page 2, ltem.2Q
Meeting Date 12/15/92
$400,000. East of the proposed district undergrounding of overhead utilities has been
completed. The Average Daily Traffic (ACT) count on Orange Avenue between Third and
Fourth Avenues is approximately 10,000. Staff recommends the formation of this
conversion district along this section of Orange Avenue because:
. 1. Orange Avenue is a major east/west thoroughfare connecting 1-5 and 1-
e05 in the southern portion of Chula Vista. The undergrounding of
existing overhead utilities will contribute to the creation of an
aesthetically pleasing major street.
2. Orange Avenue is classified in the General Plan Circulation Element as a
four lane major street.
3. Undergrounding has been completed on Orange Avenue east of Third
Avenue thus making the proposed district an extension of an
undergrounded section.
4. The proposed construction of a public library at the southeast corner of
Orange and Fourth Avenues significantly increased the ranking of the
subject street section in the City's adopted Utility Conversion Program
thus making it a top priority project.
Section 15.32.130 of the Chula Vista Municipal Code requires the City Council to set a
public hearing to determine whether the public health, safety, and general welfare requires
the undergrounding of existing overhead utilities within designated areas of the City and to
give persons the opportunity to speak in favor of or against the formation of the proposed
undergrounding district. The purpose of forming the district is to require the utility
companies to convert all overhead lines, to remove all existing wooden utility poles within
the district and to require property owners to convert service connections to underground.
The conversion work by the property owners involves trenching, backfill, and conduit
installation from property line to point of connection. Chula Vista City Council Policy No.
585-1 established a mechanism that reduces the property owner's cost for the conversion
from the distribution lines to the residence. The mechanism is based on the following
provisions:
1. Funding is limited to facilities which the customer traditionally
supplies/installs such as trenching and conduit from property line to point
of connection.
2. Funding shall not exceed the estimated cost of trenching and conduit
installation for up to 100 feet of the private service lateral.
Council Policy No. 585-1 currently limits the funding reimbursement to single-family
residential properties only. There is an action item before the City Council tonight that
1'/.. tJ
Page 3,ltem~O
Meeting Date 12/15/92
proposes the expansion of the applicability of said policy to include all uses. This will not
have any affect on the subject district because all the properties that receive overhead
electrical service are single-family residential properties.
There are 19 properties located within the district which are eligible for this subsidy. The
property owners are required to cause the work to be done. SDG&E will contribute $30 per
linear foot for the trenching and backfill on each eligible property. This amount should cover
all the trenching costs as well as other conversion costs to the meter box. However, there
may be cases where the property owner is not reimbursed 100% for costs. The total
reimbursement for the 19 properties is approximately $28,000. A list of the 19 property
owners that will be subsidized is shown on exhibit B.
The Director of Public Works, subsequent to the formation of the district will submit to the
Council a resolution setting the date for the property owners to be ready to receive
underground facilities and the date for the removal of all wooden poles in accordance with
the City of Chula Vista Municipal Code. A submission of the resolution to the City Council
will occur after the utility companies have agreed on a schedule for the project.
All property owners within the district have been notified of tonight's hearing. A
transparency showing the proposed boundary of the district is available.
FISCAL IMPACT: The cost to underground utilities along Orange Avenue from Fourth
Avenue to Third Avenue is estimated to be $400,000. SDG&E's allocated funds (rule 20-A)
will cover the estimated costs of the project. A subsidy of approximately $28,000 for 19
single-family property owners within this district is included in said amount.
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MEMORANDUM
December 10, 1992
File # KY-100
TO: Councilman Bob Fox
VIA: John Goss, City Manager
FROM: John P. Lippitt, Director of Public work~
SUBJECT: CHULA VISTA UTILITY UNDERGROUND CONVERSION PROGRAM
On November 12, 1991 the Chula Vista City Council approved
Resolution No. 16415 accepting a report on the subject program and
approving a revised list of Utility Underground Conversion Projects
(copy of Resolution attached).
Since that time, the City Council has approved the formation of the
following Utility Underground Conversion Districts:
1. "F" Street, Third Avenue to Second Avenue
2. Fourth Avenue, "E" Street to northerly city limits
3. Otay Valley Road, Oleander Avenue to Nirvana Avenue
4. "E" Street, Broadway to Corte Maria Avenue
In addition, the City Council will hold a public hearing on
December 15, 1992 to consider the formation of another District on
Orange Avenue, between Fourth and Third Avenues.
Please inform this office should you have any questions or require
any additional information.
SMN:mc
cc: Mayor and City Council
(SMN2\UTILITY.MEM)
J if-- 17
1.
2.
3 .
4.
MAILING LIST FOR UUAC COVER LETTER
CITY OF CHULA VISTA
UTILITY UNDERGROUNDING ADVISORY COMMITTEE
NOTIFICATION MAILING LIST
Pacific Bell
5601 Grossmont Center Drive
Room 226
La Mesa, CA 91942
Attention: Dottie Bacarti
Pacific Bell
5601 Grossmont Center Drive
Room 226
La Mesa, CA 91942
Attention: Brenda Nehme
San Diego Gas & Electric Co.
8316 Century Park Court
San Diego, CA 92105-5486
Attention: Bill Boatman
San Diego Gas & Electric Co.
8316 Century Park Court
San Diego, CA 92105-5486
Attention: Benny Pepe
5.
Cox Cable San Diego, Inc.
5159 Federal Blvd.
San Diego, CA 92105-5486
Attention: Bill LeVeau
6.
Cox Cable San Diego, Inc.
5159 Federal Blvd.
San Diego, CA 92105-5486
Attention: Christie Andrew
7.
Chula vista Cable
253 Third Avenue
Chula Vista, CA 91910
Attention: Gary Potter
Chula vista Cable
253 Third Avenue
Chula Vista, CA 91910
Attention: Ken Morehead
8.
9.
San Diego Gas & Electric Co.
436 "H" Street
Chula Vista, CA 91910
Attention: Patricia Barnes
Tom Brodesser (Design)
Ted Svendsen (Right-of-Way)
654-8639
230-7813
SMN:nm
I i--It
(FAX)
(FAX)
(FAX)
(FAX)
697-5306
697-5306
697-3590
654-8616
654-8650
654-8655
263-9251
266-5214
266-5540
476-0177
476-0198
476-9811
482-3352
(SMN2\UUACAOR.LST) Rev 2/17/93
COUNCIL AGENDA STATEMENT
ITEM TITLE:
Item /5
Meeting Date 5/11/93
Resolution I ? / 10 Establishing dates for property owners to be
ready to receive underground service and removal of poles and overhead
facilities within Underground Utility District No. 121 along "F" Street
from Church Avenue to approximately loo feet east of Second Avenue
SUBMITTED BY: Director of Public Works ~
REVmWED BY: City Manager f: {&
(4/5ths Vote: Yes_No X )
On February 25, 1992, the City Council adopted Resolution No. 16524 establishing
Underground Utility District 121 along "F" Street from Church Avenue to approximately 100
feet east of Second Avenue. In accordance with Section 15.32.150 of the Chula Vista Municipal
Code, the City Council adopted Resolution No. 16524 states that the City Council shall by
subsequent resolution fix the date upon which the affected property owners must be ready to
receive underground service and the date by which poles, overhead wires and associated
structures shall be removed. The conversion of overhead utilities to underground began in April
and should be completed in September 1993, not including pole removals.
RECOMMENDATION:
1. Set July 1, 1993 as the date by which property owners within Underground Utility
District No. 121 on "F" Street (from Church Avenue to approximately 100 feet east of
Second Avenue) shall be ready to receive underground service.
2. Set October 1, 1993 as the date by which poles, overhead wires and associated structures
shall be removed within Underground Utility District No. 121 on "F" Street (from
Church Avenue to approximately 100 feet east of Second Avenue).
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On February 25, 1992, the Chula Vista City Council approved Resolution No. 16524
establishing Underground Utility District No. 121. The District limits extend from Church
Avenue to approximately 100 feet east of Second Avenue.
After a meeting of the Utility Underground Advisory Committee on April14, 1993, the utility
companies informed Engineering staff that they can meet the following schedule for the
underground conversion district:
15'" J
/'
Page 2, Item I...!;J
Meeting Date 5/11/93
Date for Customer to be Ready to
Receive Underground Service July 1, 1993
Completion of Undergrounding Work
and Removal of Overhead Utilities October 1, 1993
A transparency showing the district boundaries is available for Council viewing.
FISCAL IMPACT: The cost of undergrounding overhead utilities along "F" Street between
Church Avenue and approximately 100 feet east of Second Avenue is estimated to be $420,000.
This cost includes $18,000 to subsidize 19 private service lateral conversions, and will be
covered by the SDG&E allocation fund. Replacement of street lights will be funded as part of
CIP Project No. TF-149, "Street Light Installation Program - FY 92/93."
SMN:AR-086
WPC F:\home\engineer\agcnda\uuservce.121
050593
15" ~
RESOLUTION NO.
17//0
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ESTABLISHING DATES FOR PROPERTY
OWNERS TO BE READY TO RECEIVE UNDERGROUND
SERVICE AND REMOVAL OF POLES AND OVERHEAD
FACILITIES WITHIN UNDERGROUND UTILITY DISTRICT
NO. 121 ALONG "F" STREET FROM CHURCH AVENUE TO
APPROXIMATELY 100 FEET EAST OF SECOND AVENUE
WHEREAS, the City Council has heretofore by Resolution
No. 16524 established Underground utility District No. 121 along
"F" street from Church Avenue to approximately 100 feet east of
Second Avenue, and
WHEREAS, it is now desired, pursuant to said resolution,
to fix the date on which affected property owners must be ready to
receive underground service.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
city of Chula vista that the following dates are hereby established
ordering the property owners to prepare properties for receipt of
underground utilities:
1. The property owners in Underground utility District
No. 121 shall be ready to receive underground service
from San Diego Gas and Electric Company on July 1, 1993.
2. Poles, overhead wires and associated overhead
structures shall be removed from parcels within
Underground Utility District No. 121 by October 1, 1993.
BE IT FURTHER RESOLVED that the city Clerk of the City of
Chula vista be, and she is hereby directed to forward a certified
copy of this resolution to all affected utility companies and
property owners.
Presented by
Approved as to form by
LA.
Bruce M. Boogaard city
Attorney
John P. Lippitt, Director of
Public Works
C:\rs\UUD
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RESOLUTION NO. 16524
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA ESTABLISHING UNDERGROUND UTILITY DISTRICT NO. 121
ON F STREET BETWEEN CHURCH AVENUE AND APPROXIMATELYI00
FEET EAST OF SECOND AVENUE AND AUTHORIZING THE
EXPENDITURE OF ALLOCATION FUNDS TO SUBSIDIZE 10 SINGLE-
FAMILY RESIDENTIAL SERVICE LATERAL CONVERSIONS
The City Council of the City of Chula Vista does hereby resolve as follows:
WHEREAS, by Resolution No. 16482, a public hearing was called for 6:00 p.m.
on Tuesday, the 25th day of February, 1992, in the Council Chambers of the City
of Chula Vista at 276 Fourth Avenue in said City, to ascertain whether the public
health, safety or welfare requires the removal of poles, overhead wires and
associated overhead structures and the underground installation of wires and
facilities for supplying electric, communication or similar or associated service
within that certain area of the City more particularly described as follows:
All that property lying along F Street about 1,300 feet long running
from Church Avenue to approximately 100 feet east of Second Avenue
and enclosed within the boundary as shown on the plat attached
hereto as Attachment "A" of subject Underground Util i ty Di stri ct.
(
and,
WHEREAS, notice of such hearing has been given to all affected property
owners as shown on the last equalized assessment roll, and to the util ity
companies concerned in the manner and for the time required by law, and,
WHEREAS, such hearing has been duly and regularly held, and all persons
interested have been given an opportunity to be heard.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista hereby finds and determines that the public health, safety and welfare
requires the removal of poles, overhead wires and associated structures, and the
underground installation of wires and facilities for supplying electric,
communication or similar associated services, the above-described area is hereby
declared an Underground Utility District, and is designated as such in the City
of Chula Vista. Attached hereto, marked Exhibit "A", and incorporated herein by
reference is a map delineating the boundaries of said District.
., .
. .
(
BE IT FURTHER RESOLVED that the City Council shall, by subsequent
resolution, fix the date on which affected property owners must be ready to
receive underground service, and does hereby order the removal of all poles,
overhead wires and associated overhead structures and the underground
installation of wires and facilities for supplying electric, communication or
similar associated service within said Underground Utility District.
BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to notify
all affected utilities and all persons owning real property within said
15';/'
Underground ility District of the adoption of this resolut on within fifteen
days after the date of said adoption. Said City Clerk shall urther notify said
property owner of the necessity that, if they or any pe son occupying such
property desires to continue to receive electric, cornrnunic ion or other similar
or associated se vice, they, or such occupant shall, b~ the date fixed in a
subsequent resolu 'on provide all necessary facility ch ges on their premises
so as to receive uch service from the lines of th, supplying utility or
utilities at a new ocation, subject to the applicabll rules, regulations and
tariffs of the respe ive utility or utilities on filef~ith the Public Utilities
Commission of the S te of California as of the. f1ate of adoption of this
resolution. Such noti 'cation shall be made by mail}hg a copy of this resolution
to affected property 0 ers as shown on the lastl..ualized assessment roll and
to the affected utility ompanies. /
BE IT FURTHER RESO \lED that the City 90uncil hereby finds that the
Underground Util ity Distric herein created is iJl the general public interest for
the following reasons: I
1. F Street is a major thorughfare in th~'Cityls Central Business District.
Undergrounding of utill ies will cdntribute to the creation of an
aesthetically pleasing ac ess to tihe,rtitYIS Central Business District.
The project is proposed at is tim . due to the completion of Norman Park
Senior Center. ,
. :i
The City will use SDG&E alloc i9h funds based on Rule 20-A Distribution
Formula to fund this project. J
Undergrounding has been compl~ on "F" Street west of Church Avenue,
thus. maki ng the proposed djfttr t an extensi on of an undergrounded
sectlon. ~/,
BE IT FURTHER RESOLVED that he expe iture of $9,450 of allocation funds
to subsidize 10 single-family re ,dential s vice lateral conversions is hereby
authorized. .
II
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Resolution No. 16524
Page 2
2.
3.
4.
Presented by
/
Joh P. Lippitt }
Di ector of Public Work J
,
,
<
I
ir
~
)
Resolution No. 16524
Page 2
Underground Utility District of the adoption of this resolution within fifteen
days after the date of said adoption. Said City Clerk shall further notify said
property owners of the necessity that, if they or any person occupying such
property desires to continue to receive electric, communication or other similar
or associated service, they, or such occupant shall, by the date fixed in a
subsequent resolution provide all necessary facility changes on their premises
so as to receive such service from the lines of the supplying utility or
utilities at a new location, subject to the applicable rules, regulations and
tariffs of the respective utility or utilities on file with the Public Utilities
Commission of the State of California as of the date of adoption of this
resolution. Such notification shall be made by mailing a copy of this resolution
to affected property owners as shown on the last equalized assessment roll and
to the affected utility companies.
BE IT FURTHER RESOLVED that the City Council hereby finds that the
Underground Util ity Di stri ct herei n created is in the general publ i c interest for
the following reasons:
1. F Street is a major thoroughfare in the City's Central Business District.
Undergrounding of utilities will contribute to the creation of an
aesthetically pleasing access to the City's Central Business District.
2. The project is proposed at this time due to the completion of Norman Park
Senior Center.
')
3. The City will use SDG&E allocation funds based on Rule 20-A Distribution
Formula to fund this project.
4. Undergrounding has been completed on "F" Street west of Church Avenue,
thus maki ng the proposed di stri ct an extension of an undergrounded
section.
BE IT FURTHER RESOLVED that the expenditure of $9,450 of allocation funds
to subsidize 10 single-family residential service lateral conversions is hereby
authorized.
/
Jo P. li ppitt
Di ector of Public Works
,
.
Bruce M. Boogaard
City Attorney
Presented by
15'7
COUNCIL AGENDA STATEMENT
It_
lei)
Meeting Date 2/25/92
ITEM TITLE: Public Hearing - Consideration of establishing Underground
Utility District No. 121 on "F" Street between Church Avenue
and approximately 100 feet east of Second Avenue
Resolution Establishing Underground Utility
District No. 121 on "F" Street between Church Avenue and
approximately 100 feet east of Second Avenue and authorizing
the expenditure of allocation funds to subsidize 10
single-family residential service lateral conversions
SUBMITTED BY: Director ~f PubHc work~f ~
REVIEWED BY: City Manager (4/5ths Vote: Yes___No-X-)
On January 28, 1992, by Resolution No. 16482, the City Council ordered a
public hearing to be held on February 25, 1992, to determine whether the
public health, safety, or general welfare require the formation of an
Underground Utility District on "F" Street between Church Avenue and
approximately 100 feet east of Second Avenue.
RECOMMENDATION: That Council:
1. Conduct a public hearing on the formation of the conversion district.
2. Adopt a resolution forming the district and authorizing the use of $9,450
of allocation funds to subsidize 10 single-family residential service
lateral conversions.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The Underground Utility Advisory Committee, consisting of representatives of
SDG&E, Pacific Bell, Cox Cable TV, Chula Vista Cable, and the City staff
agreed to propose to Council the formation of a district to convert the
overhead facil ities along "F" Street between Church Avenue and approximately
100 feet east of Second Avenue. This project is on the Council's approved
priority 1 ist and is in accordance with Council's desire to -underground the
utilities adjacent to the Norman Park Senior Center.
The proposed utility undergrounding district along "F" Street is about 1,300
feet long running from Church Avenue to approximately 100 feet east of Second
Avenue (please see Exhibit "A"). The estimated cost for undergrounding the
utilities is $400,000. West of the proposed district, undergrounding of
overhead utilities has been completed. The Average Daily Traffic (ADT) count
in this reach of "F" Street is 9,700 vehicles per day.
Staff recommends the formation of this conversion district along "F" Street
because:
/5" 8"
Page 2, It..~ ~
Meeting Date 2/25/92
.. ~
1. .F. Street is a major thoroughfare in the City's Central Business
District. Undergrounding of utilities will contribute to the creation of
an aesthetically pleasing access to the City's Central Business District.
2. The project is proposed at this time due to the completion of Norman Park
Senior Center.
3. The City will use SDG&E allocation funds based on Rule 20-A Distribution
Formul a to fund thi s project. .
4. Undergrounding has been completed on .F. Street west of Church Avenue,
thus making the proposed district an extension of an undergrounded
section.
Section 15.32.130 of the Chula Vista Municipal Code requires the City Council
to hold a public hearing to determine whether the public health, safety and
general wel fare requi res the undergrounding of exi st i ng overhead ut il it ies
within designated areas of the City and to give the persons the opportunity to
speak in favor or against the formation of a proposed district to underground
utilities. The purpose of forming the district is to require the utility
companies to underground all overhead lines, remove all existing wooden
utility poles within the district and to require property owners to change
their electrical wiring to receive underground electrical service. The
servi ce lateral convers i on is a cost to be borne by the property owner and
generally ranges between $300 and $1,000.
To ease the burden on the property owner, Council adopted a policy (No. 585-1)
on April 2, 1985, by Resolution No. 11977, on the use of utility funds to
subsidize the conversion of private service laterals. Per this policy, the
use of allocation funds is limited to single family residential properties and
is not to exceed the estimated cost of trenching and conduit installation for
up to 100 feet of the private service lateral. There are ten properties
located within the proposed district eligible for this subsidy. The property
owners are responsible to provide the underground service and the utility
companies will reimburse the owner an amount (set by Council) which only
covers a portion of the owner's total cost.
The reimbursable amounts to the property owners will be paid by the utility
companies through the City after the project is completed. We have determined
that the 10 property owners should be subsidized as follows:
Length of Subsidy
Parcel No. Owner Site Address Trench (ft. 1 Amount (S1
568-164-10-00 Katherine 1 Reginald Walters 219 .F. St. 30 S 900
Florence H. Simmons
Walter R. Simmons
568-164-11-00 Marion Dugger 217 .F. St. 30 900
Margaret Dugger
/5"'1
f
Page 3, Ita lq
Meeting Date 2/25/92
Length of Subsidy
Parcel No. Owner Site Address Trench (ft.) Amount ($)
568-164-12-00 Gloria l Robert Johnson 215 "F" St. 30 900
568-331-03-00 Sophie A. Trust Pflimlin 240 "F" St. 35 1,050
568-331-04-00 Karen l Richard Cook 236 "F" St. 35 1,050
569-030-22-00 Maxine V. Willson 293 Second Ave. 30 900
569-030-23-00 Rafaela l Tomas Mendoza 195 "F" St. 30 900
568-332-01-00 Jose R. Perez 224 "F" St. 35 1,050
568-332-04-00 David l Debora Pigden 206 "F" St. 30 900
568-332-05-00 David l Mary Chaanine 202 "F" St. ~ 900
TOTAL 315 $9,450
The Director of Public Works, subsequent to the formation of the district will
submit to the Council a resolution setting the date for the property owners to
be ready to receive underground facilities and the date for the removal of the
poles in accordance with the City of Chula Vista Municipal Code. A submission
of the resolution to the City Council will occur after the utility companies
have agreed on a schedule for the project.
All property owners within the district have been notified of tonight's
hearing.
Based on Council's interest in expediting Public Works contracts to help
alleviate the economic slow down, staff is preparing a letter for the Mayor's
signature to SDG&E and other affected utilities requesting them to take action
to speed up the construction of undergrounding districts.
A transparency is available showing the proposed boundary of the district.
FISCAL IMPACT: The cost to underground utilities along "F" Street between
Church Avenue and approximately 100 feet east of Second Avenue is estimated to
be $400,000. SDGlE' s allocated funds (rul e 20-A) will cover the estimated
costs of the project. A $9,450 subsidy for 10 single-family property owners
within this district is included in this amount.
MJI:AV-086
WPC 5889E
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June & Edward Kemler
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Michael McCrae
__.... r "II ga-..-
Chula Vls1a. CA 91910
Katherine & Reginald Walters
1 IIi "I J i' _
San Diego. CA 92109
Marlon Dugger
II. . It- I
Chula Vista. CA 91910
Gloria & Robert Johnson
.J ._~~ ~
Chula Vista. CA 91912
Guadalupe Freitas
Jf -. .. _
Chula Vista. CA 91910
Karen & Richard Cook
.~ Vista. CA 91913
Rafaela & Tomas Mendoza
COOIa Vista. CA 91910
David & Debora Plgden
_vv . W"v.. _
Chula Vista. CA 91910
Yaroslav Kushnir. M.D, Inc.
---.-- ,
Chula Vista. CA 91910
Susan & BUI Crafton
-
Chula Vls1a. CA 91910
1\ pll
5T. C/l1t/t//!"/{5/t?N'
~Tam
Chula Vls1a. CA 91910
t)(sTA/C.r
Kathleen & Robert Shechet
'lula Vlsla. CA 91913
Patrlcla & Marl< Stender
c/o Denise Herron
J-- .
Coronado. CA 92118
Denise & Matthew Herron
'CIo Denise Herron
-
-..... .
Coronado. CA 92118
Florence H. Simmons
~
Walter R. Simmons
.--. - .....- -.. -
San Diego. CA 92109
Margaret ~
- -
COOla Vls1a. CA 91910
Gloria & Robert Johnson
Chula Vista, CA 91912
Gloria & Robert Johnson
n-- u..
-
Chula Vista. CA 91912
Gloria & Robert Johnson
.
Chula Vista. CA 91912
.
Garsh.Plper Oral &
Malxlllo.Facial Surgery Group
-f'- -
-Chula Vista. CA 91910
Sophie A. Trust Pfllmlln
..
- .
Chula Vista, CA 91910
Monica & Richard Maele
--- -- ^._-~
COOla Vista. 1910
Maxine V. Willson
. _"WW'
Chula Vista. CA 91910
Jose R, Perez
- -
Chula Vista. CA 91910
Marie W. Froelscher
Chula VIs1~1910
David & Mary Chaanine
c/o Int'l Taekwon-Do Ctrs LATF
_ __vv.
Chula Vista, CA 91910
Patrlcla & Marl< Stender
.,.. _ .....
nita. CA 91902
Denise & Matthew Herron
In''' .n. 'i'~"
Bonita, CA 91902 -
Jacqueline & Israellsmaj /.' "-:'/.:.:L
.-r . n. :> -
~hula Vista, CA 91910
Frederick R. Obersehulte
- - -- _. .
Chula Vista, CA -1910
..
1.
2.
3 .
4.
MAILING LIST FOR UUAC COVER LETTER
CITY OF CHULA VISTA
UTILITY UNDERGROUNDING ADVISORY COMMITTEE
NOTIFICATION MAILING LIST
Pacific Bell
5601 Grossmont Center Drive
Room 226
La Mesa, CA 91942
Attention: Dottie Bacarti
Pacific Bell
5601 Grossmont Center Drive
Room 226
La Mesa, CA 91942
Attention: Brenda Nehme
San Diego Gas & Electric Co.
8316 century Park Court
San Diego, CA 92105-5486
Attention: Bill Boatman
San Diego Gas & Electric Co.
8316 Century Park Court
San Diego, CA 92105-5486
Attention: Benny Pepe
5.
Cox Cable San Diego, Inc.
5159 Federal Blvd.
San Diego, CA 92105-5486
Attention: Bill LeVeau
6.
Cox Cable San Diego, Inc.
5159 Federal Blvd.
San Diego, CA 92105-5486
Attention: Christie Andrew
7.
Chula vista Cable
253 Third Avenue
Chula Vista, CA 91910
Attention: Gary Potter
Chula vista Cable
253 Third Avenue
Chula Vista, CA 91910
Attention: Ken Morehead
8.
9.
San Diego Gas & Electric Co.
436 "H" Street
Chula Vista, CA 91910
Attention: patricia Barnes
Tom Brodesser (Design)
Ted Svendsen (Right-of-Way)
654-8639
230-7813
SMN:rvn
I>' 13
(FAX)
(FAX)
(FAX)
(FAX)
697-5306
697-5306
697-3590
654-8616
654-8650
654-8655
263-9251
266-5214
266-5540
476-0177
476-0198
476-9811
482-3352
(SMN2\UUACADR.LSTl Rev 2/17/93
COUNCIL AGENDA STATEMENT
Item / to
Meeting Date 5/11/93
ITEM TITLE: Report: Response to Statement by Ms. Regina Hickey That Staff has
Discouraged an Affordable Housing Project
SUBMITTED BY: Director of P1anningdj. J)~ J..tl1&V
REVIEWED BY: City Manager 1~ ~ (4/Sths Vote: Yes_No X)
At the Council meeting of May 4, 1993, Ms. Regina Hickey stated to Council that she had
submitted plans last year for a low-rent housing project, but had been discouraged by the
Planning Department based upon our opposition to affordable housing. Council directed staff
to respond in one week.
RECOMMENDATION: That Council accept the report and direct the Community
Development and Planning Departments to explore the advisability of developing an SRO zone
and/or standards.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Ms. Regina Hickey, who owns property which is zoned R-3 and located near the north end of
Chula Vista along Fourth Avenue as well as commercially C-C zoned property located in the
same general area along Third Avenue extension, has been in contact with the Planning
Department over the last year and a half seeking development of both properties. Ms. Hickey
sought and received approval for 14 additional one-bedroom apartment units for her property
at 21 Fourth A venue, with eight of those units recently constructed and an additional six units
presently under construction. Ms. Hickey's basic contention is that the City's standard for a
one-bedroom apartment unit, minimum 500 sq. ft. with a requirement for 60 sq. ft. of private
open space, is excessive, thus precluding her from providing affordable housing. It is also Ms.
Hickey's contention that previous units built on a property approximately 20 years ago are much
smaller in size and provide the opportunity for lower rents in what she has termed the
affordability range, whereas the present City minimum requirement of 500 sq. ft. for a one-
bedroom unit precludes her from providing rents that she considers affordable. In reviewing the
project with Ms. Hickey, it was pointed out that the City allows for a 400 sq. ft. studio unit, and
that the City's minimum apartment size has been existence for a number of years without
previous questions raised as to the size being detrimental to providing affordable minimum
standards.
I~ ,1
Page 2, Item 1ft:,
Meeting Date 5/11/93
With regard to Ms. Hickey's commercially zoned property, it is our understanding that her
daughter made an informal presentation to the City's Housing Advisory Committee in July of
last year and was informed that she could proceed with a mixed-use project involving
commercial and residential use, provided that a master plan was submitted and that the project
would meet all of the City's minimum housing standards. It is our understanding that as a result
of that meeting, Ms. Hickey decided not to pursue that particular project.
Staff has proceeded to contact Ms. Hickey by phone as a result of this Council referral to better
determine her questions on her interpretation of how the City is discouraging affordable housing.
During that conversation, Ms. Hickey made it clear that she is concerned with the Council's
commitment of public funding to the proposed homeless shelter project at 31 Fourth Avenue,
when at the same time she would like to build smaller sized units to provide a level of
affordability and is precluded from doing so by virtue of the City's present minimum apartment
size.
It should be pointed out that staff has spent considerable time and effort working with Ms.
Hickey and her representatives to evaluate these development proposals and to resolve the
various issues raised by her with respect to the City's development regulations and review
procedures. We have also explained in detail to Ms. Hickey the options she has in changing or
contesting the regulations with which she takes exception, or in appealing interpretations by staff
or decisions of the Design Review Committee. At no time did staff suggest that we are less than
supportive of efforts to provide decent, low-cost housing within the City.
Ms. Hickey's contention is that the City's development standards, such as unit size, landscaping,
open space, parking, and so on, make it economically infeasible to provide affordable housing
by the private sector. Most notably, Ms. Hickey has accused the City Council, and various City
staff members of being opposed to low-cost housing because the Municipal Code establishes a
minimum size for apartment units. Prior to 1969, the City required a minimum of 400 sq. ft.
for any apartment having two rooms and 500 sq. ft. for three rooms. The ordinance was
modified in 1969 to reflect the present standards. These are: the previously referred to 400 sq.
ft. for a studio and 500 sq. ft. for a one-bedroom; in addition, 600 sq. ft. is required for a two-
bedroom, and 750 sq. ft. for a three-bedroom unit.
Ms. Hickey has been informed by staff that these are generally undisputed and supportable
minimums for sound, liveable apartment units which have been met without question by every
private or public low-income housing project with which we are familiar. It has also been stated
to Ms. Hickey that the City's housing policies as reflected in the Housing Element of the
General Plan provide that "low and moderate income households are entitled to the same
residential and environmental amenities as those which are standard to other families, and that
scaled down amenities and qualities build slums, and therefore must be carefully avoided... "
Ib~'J....
Page 3, Item I tr.,
Meeting Date 5/11/93
Nevertheless, it has also been pointed out to Ms. Hickey that the City Code provides for
exceptions from the normal development standards where it has been shown that liveability and
environmental quality can be maintained. Appropriately located senior density bonus projects
for low- and moderate-income seniors, for instance, have been found to require less parking and
somewhat smaller than average units--although none as yet have been proposed below the
minimums noted above--and thus exceptions to the density, parking and other development
standards have been granted by conditional use permit for such projects.
With respect to her own properties, Ms. Hickey has been apprised of her ability to apply for
variances from the development standards; that she can appeal decisions of staff or the Design
Review Committee with respect to issues not subject to the variance process, such as design
requirements; and that she may propose and perhaps underwrite consideration of proposals to
modify the development standards as they apply to apartments or SROs. She has chosen not to
pursue any of these options.
The Community Development and Planning Departments could examine the appropriateness of
a single-room occupancy ordinance and/or standards that might be applied to a project as well
as determining whether or not ordinances need to be modified to encourage such housing.
FISCAL IMPACT: Not applicable.
(hickey.al13)
1~-3
~l\P
Dear Mayor and Councilmembers:
(619) 420-3620 / 9790 / 5051
_,~_.__......,"," ,,~"'__"~' ..... ,"'c" -,' .'\
\Ul JL1\ I
UU~;';'Oi:~j \
C'c.:.Li\ \ ,_,1~____'"
315 4th Avenue, Suite E . Chula Vista . CA 91910 .
May 10, 1993
Mayor Tim Nader and Councilmembers
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
I am writing in response to statements made by Mrs. Regina Hickey in
a letter dated May 7 and in some of her previous correspondence.
+ Mrs. Hickey claims that South Bay Community Services (SBCS) has
not heeded the concerns of Mr. and Mrs. Woods, neighbors of Casa
Nuestra. Our staff has met repeatedly with the Woods and addressed
their concerns. The Police Department has had to visit the Woods
regarding threats to Casa Nuestra staff and residents.
+ No claim was made that Mrs. Hickey' s neighborhood is "declining".
+ SBCS plans to hire an experience property management company.
+ SBCS has worked with City staff, the Ecumenical Council, and
service agencies to find an appropriate project site. This site was
chosen after researching over 35 other possibilities including bank
foreclosure properties, motels, abandoned buildings, and apartments.
+ SBCS
residents,
questions,
staff has met with Ms. Hickey, Mr. Klein, prope~ty
and neighbors; listening to their concerns, answerJ.ng
and providing materials which they have requested.
+ SBCS
suggested
give SBCS
staff did hear Mrs. Hickey' s offer of assistance and
ways she might help us. She refused, instead offering to
money to find a different project site.
+ SBCS has accessed, and will continue to raise, private funds to
leverage the government dollars being utilized for site acquisition.
If you have any questions regarding this information, please do not
hesitate to call me at 420-3620.
n ly,
(2-G~. ?' ?V kk-----
~""""'" a hryn mbo
. E ecut' e Director
cc: Regina Hickey
David Harris
Bernita Sipan
UnlttldWIIU
of San !>ego Cou1ly
Bob Leiter
Hart Klein
OWner, Land
/~ .. Jf
of China Retaurant
-"
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I.
May 7, 1993
It is true I have been floundering around in an effort
to find some way to build on my vacant land which will
also be economically feasible.
The report mailed to me is from the point of view of
the planning department and commencing with the third
paragraph on page 2 until the end of the report, the
information is simply not true.
It was written to cover up what actually happened to me.
The~ words in the last paragraph onl page 2 that I was
informed by staff that low and moderate income households
are entitled to the same residential and environmental
amenities as those which are standard to other families,
and that scaled down amenities and qualities build slums
and therefore must be carefully avoided.." ev.--<- ,,'-'-'""C:"
Tllis ia all ae',:o 1=<r--me.
~v___r ~; I
IT IS VERY OFFENSIVE TO ME ,TO HAVE THE PLANNING DEBARTMENT
state in their report they told me to avoid a slum.
This, of course, was never mentioned as was any of the
other material included in their report to you.
But, I invite each one of you to visit my apartments at
21 4th Avenue. These are small units and can be rented
for $425 per month. Please talk to my tenants. Ask them
if they think they live in a slum.
Look around, see for yourself if you would like to live
in my apartments if your income was $1,000 or less a month
and $425 is all the rent you can afford.
I resent very much the planning department covering up
the way a property owner is treated when that person goes
to the planning department for information.
But since you invited me here to speak, let me tell you
what did happen to me:
To understand what occurred, you must go back to the day
I submitted a set of architect's plans to build an office
building, which had been previously approved twice before
by the planning department--the last time in 1984.
In the interest of time, I will not disclose what actually
happened to me, but anyone who is interest can meet with
me in my office and I will go over the facts. Tonight,
I r; ~(,
, \,,;\
. ,
,
- lA -
-t-'
INSERT
Whoever wrote or believes in this sentence
should be on Broadway as the greatest fiction writer of
all times. This stereotype is simply not true.
Amy Wolfe, a Jr. Planner, decided I could not bnild
400 sq. ft. apts. Over all my complaints, all planning
staff up to and including the planning director plus two
councilmen supported her decision. The planning department
is blocking low rent housing by not making available the
facts contained in the report marred to me on MAY 1.
After writing pages of letters (2' reams of paper),
phone calls and personal visits, I was finally granted 6
400 sq. ft. apts. by administrative decision--a token of
support, I suppose, to keep me quiet.
The report of May 7 is a gigantic coverup by the
person who wrote the report.
After owning the land since 1922, I was forced to
build something I don't like, something I don't want and
something I can't rent because the demand for rentals in
Chula Vista is below the price I am forced to charge due
to the cost of following the rules and regulations of the
planning department.
Ken Lee, when he called me last week, let the cat
out of the bag when he said to me "the rental market
fluctuates. There is a need for low-rent housing now
but in a few years t~e~e wO,!l' t b,e. Chula, Vist;a ha,s eno~g.h /i'
^ low-rent housing." . /.-. /<(e ...r-o( ,^""T' -0;:....4" C-? 7/~,-.,/'..Jl-~e:, u--t:<~
~''''-/ . ~~ .e~J, M -t...L-- ~~-"7t,-i t)~~ rf'- i:? Ivlrr <"'i>''':' {C-€fPPer77..J
qg,;_ Vi {'- ~~hela'r"a where I own my six acres is all black on
\ your own deomographic map. Black means the average
~ income is between 0 and $17,000 per year. To a property
owner that means rents must be in the $400 range or below.
# # #
At this point, I would like to address the sentence in
the first paragraph on page 2. "It is our understanding
that as a result of the meeting, Mrs. Hickey decided not
to pursue that particular project." This sentence is
proof how uninformed the planning staff can be.
Actually, Robin Franklin, who was introduced to me by
David Malcolm as a designer who knows what we want is
working on a submittal for the vacant ground.
fo-r
....._;..,~
- 2 -
I will just say that after Amy Wolfe and Company
got through with me, I was forced to abandon my
project because it would be economically unfeasible.
I was forced to abandon this project after spending
$30,000 on plans and improvements. The Planning
Department cares nothing about this.
I was told at the counter of the planning department
my trouble was I hired a San Diego architect and
the planning department prefers local architects.
I hired John Nash, in business in Chula Vista for
30 yea~, to copy my design for 400 sq. ft. low-cost
apartments similar to the 26 I now own.
He came back and told me that Amy Wolfe told him the
planning department would not accept a plan of less
than 500 sq. ft. plus a balcony. He told me I would
have to have one and one-half parking spaces for
every unit" including the existing ones plus the
new ones.
John Nash told me the General Plan had been amended
to reduce my units from 59 to 40 which meant I could
build only 8 more units, 500 sq. ft. plus a balcony~ ~
~ Ra.-t.
My daughter contacted both Councilman Moore and
CouncilmanMa~~ and learned from them that Chula
Vista did not want low rent housing, they wanted
moderate rent housing.
It seemed I had no recourse since Amy had not explained
to John Nash there was such a thing as appeals, etc.
John Nash told me if Amy didn't like it, I couldn't
build it.
Having gone though Amy Wolfe and her design review
board on the office building, I decided I was just
stuck and wished I did not own the property so I
could just walk away. But I couldn't. I had a
contractor ready to go. I had money in the money
market funds drawing 2% and I had need of additional
income to pay the tuition on my three grandchildren~s
eduction.
John Nash drew the plan for the 8 units according to
Amy's design in order to get her approval.
,:" 1::,",
T
\ (,r <6
- 3 -
To my surprise, I learned in July of 1992, the City
Council voted funds to purchase 17 4th Avenue for a sum
of $750,000 plus tax incentives to the seller. Title would
be vested in the south Bay Community Services, Inc. These
apartments would be rented to low income people, 60% of the
rent to be paid for by H.D.D. In 30 years, the SBCS would own
17 4th Avenue free and clear, a gift from the Federal govern-
ment and from the City Council.
All my efforts to learn why the Planning Department would
prohibit the private sector from building low-rent housing
and right next door on the same subdivision (Parcel Map 127)
the City Council would purchase an aging, delapidated build-
ing for the same purpose I was denied, met with no avail.
I never received a sensible answer to my question and
I am still pursuing the inequality of the decisions of the
City Council and the Planning Department.
However, in attempting to get an answer, my daughter
did meet David Harris of the Chula Vista Redevelopment Dept.
David told her she could apply for a density bonus for the
vacant land at 21 4th Ave.
I was attempting to process such an application, when
my daughter was invited to a meeting with David Harris, Mr.
Leiter, Steven Griffin and possibly others.
At this meeting, Mr. Leiter told her that I could build
six more units of 400 sq. ft. next to the 8 under construc-
tion; OR, I could proceed with my application for the density
bonus. THIS WAS THE VERY FIRST TIME I WAS TOLD 400 sq. ft.
was legal. Before that it was 500 sq. ft. plus a balcony.
My daughter and I talked it over and decided to accept
the six 400 sq. ft. because Mr. Leiter told her at his meeting
that the density bonus might be denied.
THIS IS THE ENTIRE BASIS OF MY COMPLAINT AGAINST THE
PLANNING DEPARTMENT.
Amy Wolfe did not tell the truth; nor did any supervising
staff tell the truth, nor did the Planning Director tell the
truth.
I would like to point out to you that I have been
economically damaged by Amy Wolfe and Company when she gave
John Nash the wrong information. SHE DID NOT GIVE THE
INFORMATION CONTAINED in the report of May 7th. Far
\~~~
- 4 -
from it.
Had Amy Wolfe told John Nash THE TRUTH, I would
have built 400 sq. ft. apartments like the ones I have
owned for forty years and this issue would never have
come up.
I knew I could not rent 500 sq. ft. apts. plus a
balcony in Chula Vista, but I was given NO ALTERNATIVE.
It was what Amy wanted, or nothing.
The 8 units were started when Mr. Leiter gave me~
~ ~ -$;; ~d- >< 00 "d 1'/"!lf ~
.,t :>00 ~-I----'~ a_f&-~~
Of course~there was/no p1anning possible after I
built 8 units~nd then tried to squeeze in 6 more. I
spent $100,000 needlessly which I will never be able to
recover and the 14 units T c, "". _L are built
on the wrong place on the lot.
I TELL YOU UNEQUIVOCABLY THERE ARE NO WRITTEN STANDARDS
upon which a property owner can rely.
The only contact at the time I wanted to build low-
rent housing was to speak verbally with Amy Wolfe and
she told me what I could and could not do--also verbally.
No written material whatsoever was handed to me. In-
structions were all verbal.
The information
was never shown to a
files and applied to
of its existence.
contained in the report of May 7
property owner. If it was in the
my application, I was never advised
Insert #3.
With regard to the City Council voting $720,000 plus
$200,000 plus up-grades to purchase 31 4th Avenue (also a
part of Parcel Map 127) and to vest title in the name of
the South Bay Community Services, Inc, as a drop house for
the homeless (and if that doesn't work out, they will use
it for low-rent housing, HUD to pay 60% of the rent), that
decis~on is being vigorously oppos~d by Hart Klei,n, ~and d-.- ~
of Chl.na Restaurant, myself and . L _. -;?te ~"'-lror-,'""t ~ 1-
~ ~ <>- l".J'!" ~ ~~ c'" 0 >>f-r\".r-_~ ~
v ~I WO~LD LIKE TO STAND HERE AND OBJECT TO YOUR DOUBLE
STANDARD. Either you do not know what goes on in the
planning department on a daily basis; or you support it.
In either case, drastic change is indicated if you are
going to serve the people who elected you to serve them. Insert #2
Obviously, after reading the report mailed to me, it
is apparent your Planning Department needs an over-hauling
so the type of information written in the report is available
to a property owner BEFORE THE PLANS ARE DRAWN.
tC; to
~ 'i-- ::z:f.-...-. ::.~ ~c-:.~ ~ i<-.- ~cf. "'l.~
~ -01..-......( .-c-, ~ ~ J- . . n .
Insert #3
I'd like to tell you the- truth.
If I had been allowed to build 400 sq. ft; T"
1:6-- In 'i - 1.____1 lJ 0, if Amy Wolfe had not been
allowed to practice architecture at the counter of the planning
department, I could have designed a very attractive addition
to my existing ~. units of low rent apartment, which would be
a credit to Chula Vista and I would not be standing here tonight
trying to get your attention.
Please, all five of you come and see a very well run,
private sector low-rent housing complex at the entrance of
your city. You will see I am providing a very necessary
service to your community. This complex has been built and
operated without one penny of public funds. I don't come to
the Council, as SBCS, Inc, does requesting funds to buy and
operate low rent housing.
You gentlemen are blinded by the fact that you ;hink a
maze of agencies--the City Council, the Planning Department,
the Redevelopment Office, the SBCS. Inc".andrH.ll. D. can do
a better job than the private sector can do. Free, private
enterprise always does it better because it is motivated by
the profit incentive. Free, private enterprise has made
America ~he finest nation on the face of the earth.
Du~ing the war I was head of tenant relations at the
Olivewood Housing Authority in National City. I was graduated
with distinction in the Department of Economics at S. D. State.
I have been proyiding low rent housing for Chula V~sta for 40
years.
The Villa Vista Apts. is not a slum, as Ken Lee, hinted
in his report to you.
It is a very well run business providing a ne&essary
service to this city.
The operation of this business was changed when the
Planning Department began to make my decisions for me.
I say to you the planning department does not plan.
The planning department operates to justify what they are
doing and they are not in touch with reality.
Clean up the Planning Department, clean up the Redevelp-
ment Office, stop funding the SBCS, Inc and LET THE PRIVATE
SECTOR DO IT.
TRY IT--YOU'LL LIKE IT.
t {o--- \ \
- 4A -
Insert #2
At this point, I would like to say that David
Harris is the one city employee who is
friendly and who gives pertinent information
to an applicant.
David Harris told me the reason the City
Council buys up these old buildings to house
the poor and the homeless is because they only have
tOlup-dpteGtbe~inside and-can by-pass the design
review board, up-grade parking and landscaping, etc.
Now, I ask you? Is that a double standard
or what?
The private sector cannot buy one of these
buildings because they do not have access
to public funds and HUD does not pay 60% of
the rent.
The City Council is competing with the private
sector with unfair advantages.
tG/\~
~
- 5 -
THE ...k-r ~ .IL. should be revealed
and NOT AFTER some buildings are started.
before
Amy's sole responsibility should be to hand out a
printed outline of planning department rules and regulations
which will be enforced equally to all applicants.
When I complained to Robin Franklin about favoritism
with regard to planning rules and sign regulations, he
said to me "unfortunately, it is true".
When a licensed building designer or architect
submits a set of plans which comply with the printed outline
handed out by the planning department, the plans should be
accepted and turned over to the building department.
There should be no room for a clerk to interject a
personal opinion. Thousands and thousands of dollars
are being wasted unnecessarily. If it isn't in writing,
if it isn't handed out to the property owner at THE VERY
FIRST CONTACT, then there should be NO SUBJECTIVE OPINIONS
BY PLANNING STAFF.
I have addressed a rather lengthy letter to each of you
which you can read at your leisure.
But, I tell you that with regard to my vacant parcel
on 3rd !venue, it will stay vacant until the Planning
Department comes up with some cooperation to allow me to
build something which I think is pretty and which is
economically feasible to build and to operate. I would
rather keep the land vacant than ruin it with something
Amy wants.
I say to each of you in my letter--The choice is up
to you
You can look at Amy's building overlooking the main
entrance to your city as a monument to the inefficiency
of the planning department and the inability of the planning
clerks to design buildings.
If I do not get some cooperation from you and the planning
department, you can look at my vacant land as a monument to
the wisdom of the Chula Vista City Council and the way you
choose to govern your city.
I don't have to build on that land.
I don't have to do anything.
But, I tell you the truth, I would rather grow weeds
16 ~{3
- 6 -
than go through the hardship of dealing with the planning
department in its present form. That department put me
through hell in the last three years and no amount of
money in the world will convince me to build anything in
Chula Vista until the form of government of the City
changes to be business friendly and the planning department
prints up standards which cannot be changed by every clerk
who is hired to work there.
I am handing you a copy of the report mailed to me.
I have underlined the statements which are not true
and I have earmarked the paragraphs which do not co-
incide with my personal experience at the planning department.
I am also handing you a copy of my remarks at the
Council meeting tonight so the record will show the actual
treatment of one property owner by the Plan~ng Department.
, ~ ~ ~ <.f'.? ~---t.,. ==- r~-"-
,Their~reatment of me and their refusal to allow me
to ad~m; $z;. low-rent units which has provided the City
of Chula Vista with low-rent housing free of all public
subsidy is the basis of my objection to the City Council
giving one more building to the South Bay Community Services
Inc. to be operated either as a shelter for 50 homeless or
in later years to be rented out to low-income tenants,
HUD to pay 60% of the rent.
If the private sector can't do it; then my position
is the public sector should not do it with tax payers
money, given the trillions of dollars national deficit
which exists today.
~-r .,. '1'
Thank you for your courtesy.
Regina Hickey
21 4th Avenue
Chula Vista CA 91910
420-3869
cc: City Clerk (to be made part of the permanent record
of the meeting of the City Council on
Tuesday, May /I , 1993).
IG---l4
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INSERT #4
Isn't it interesting that M '
learned today on T d r. Kleln and myself
MO ' ues ay morning th M
lller, who had been assi d ' at r. Martin
conditional use permit fo;n~BC~o process the
had been replaced by Amy Wolfe.' Inc. at 31 4th
This almost border upon harassment.
Does Amy get what Am wa ?
or does the City C y 'lnts, to quote John Nash'
1 ounCl mandate th t 11 '
ru es be IN WRITING d a a planning
, an made availabl t
lnquiring at the counter b e 0 anyone
~nd THAT ALL PLANNING STA;Fo~t prop?s~d projects
lnterpreting any inquiries e prohlblted fr?m
for approval. or any plans submltted
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ClW OF
CHUIA VISTA
PLANNING DEPARTMENT
May 7, 1993
Mrs. Regina Hickey
6677 Avenida Wilfredo
La Jolla, CA 92037
Attached for your information is a copy of the staff report and recommendation on
an item scheduled for City Council consideration at the meeting indicated on the
report.
If you wish to address the Council on this matter, you should plan to be present
at the meeting which is held in the Council Chambers, located in the Public
Services Building, 276 Fourth Avenue, Chula Vista.
Please note that the meeting held on the first Tuesday of each month is scheduled
at 4:00 in the afternoon. Meetings for the other Tuesdays of the month are
scheduled for 6:00 p.m.
If you have any q~estions pertaining to this matter, please call (619) 691-5101.
fL/4 ~
Robert A. Leiter
Di rector of Pl an,'i ng
/nr
Attachment
cc:
lG~17
276 FOURTH AVENUE/CHULA VISTA. CALIFORNIA 920101(619) 691-5101
;
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COUNCIL AGENDA STATEMENT
Item
Meeting Date 5/11/93
ITEM TITLE:
Report: Response to Statement by Ms. Regina Hickey That Staff has
Discouraged an Affordable Housing Project
0:/. ~
Director of Planning; / / )I(v"~ I ~
'. . >- \ . i"
,. f ' J
City Manager (4/5ths Vote: Yes_NoJO
SUBMITTED BY:
REVIEWED BY:
At the Council meeting of May 4, 1993, Ms. Regina Hickey stated to Council that she had
submitted plans last year for a low-rent housing project, but had been discouraged by the
Planning Department based upon our opposition to affordable housing. Council directed staff
to respond in one week.
RECOMMENDATION: That Council accept the report and direct the Community
Development and Planning Departments to explore the advisability of developing an SRO zone
and/or standards.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Ms. Regina Hickey, who owns property which is zoned R-3 and located near the north end of
Chula Vista along Fourth Avenue as well as commercially C-C zoned property located in the
same general area along Third Avenue extension, has been in contact with the Planning
Department over the last year and a half seeking development of both properties. Ms. Hickey
sought and received approval for 14 additional one-bedroom apartment units for her property
at 21 Fourth Avenue, with eight of those units recently constructed and an additional six units
presently under construction. Ms. Hickey's basic contention is that the City's standard for a
one-bedroom apartment unit, minimum 500 sq. ft. with a requirement for 60 sq. ft. of private
open space, is excessive, thus precluding her from providing affordable housing. It is also Ms.
Hickey's contention that previous units built on a property approximately 20 years ago are much
smaller in size and provide the opportunity for lower rents in what she has termed the
affordability range, whereas the present City minimum requirement of 500 sq. ft. for a one-
bedroom unit precludes her from providing rents that she considers affordable. In reviewing the
project with Ms. Hickey, it was pointed out that the City allows for a 400 SQ. ft. studio unit and
that the City's minimum apartment size has been existence for a number of years without
previous questions raised as to the size being detrimental to providing ~ffnrcl~hl,. miniTQllJll
standards. () vf5-, I
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Page 2, Item
Meeting Date 5/11/93
With regard to Ms. Hickey's commercially zoned property, it is our understanding that her
daughter made an informal presentation to the City's Housing Advisory Committee in July of
last year and was informed that she could proceed with a mixed-use project involving
commercial and residential use, provided that a master plan was submitted and that the project
would meet all of the City's minimum housing standards. It is our understanding that as a result
of that meeting, Ms. Hickey decided not to pursue that particular project. J~<Y' f,.j~(
)
Staff has proceeded to contact Ms. Hickey by phone as a result of this Council referral to better
determine her questions on her interpretation of how the City is discouraging affordable housing.
During that conversation, Ms. Hickey made it clear that she is concerned with the Council's
commitment of public funding to the proposed homeless shelter project at 31 Fourth Avenue,
when at the same time she would like to build smaller sized units to provide a level of
affordability and is precluded from doing so by virtue of the City's present minimum apartment
size.
It should be pointed out that staff has spent considerable time and effort working with Ms '\.
Hickey and her representatives to evaluate these development proposals and to resolve the
various issues raised by her with respect to the City's development regulations and review
procedures. We have also explained in detail to Ms. Hickey the options she has in changing or
contesting the regulations with which she takes exception, or in appealing interpretations by staff
or decisions of the Design Review Committee. At no time did staff suggest that we are less than
supportive of efforts to provide decent, low-cost housing within the City.
Ms. Hickey's contention is that the City's development standards, such as unit size, landscaping,
open space, parking, and so on, make it economically infeasible to provide affordable housing
by the private sector. Most notably, Ms. Hickey has accused the City Council, and various City
staff members of being opposed to low-cost housing because the Municipal Code establishes a
minimum size for apartment units. Prior to 1969, the City required a minimum of 400 sq. ft.
for any apartment having two rooms and 500 sq. ft. for three rooms. The ordinance was
modified in 1969 to reflect the present standards. These are: the previously referred to 400 sq.
ft. for a studio and 500 sq. ft. for a one-bedroom; in addition, 600 sq. ft. is required for a two-
bedroom, and 750 sq. ft. for a three-bedroom unit.
Ms. Hickey has been informed by staff that these are generally undisputed and supportable
minimums for sound, liveable apartment units which have been met without question by every
private or public low-income housing project with which we are familiar. It has also been stated
to Ms. Hickey that the City's housing policies as reflected in the Housing Element of the
General Plan provide that "low and moderate income households are entitled to the same
residential and environmental amenities as those which are standard to other families, and that
scaled down amenities and qualities build slums, and therefore must be carefully avoided... " /
/ ';
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Page 3, Item
Meeting Date 5/11/93
Nevertheless, it has also been pointed out to Ms. Hickey that the City Code provides for\
exceptions from the normal development standards where it has been shown that liveability and
environmental quality can be maintained. Appropriately located senior density bonus projects "
for low- and moderate-income seniors, for instance, have been found to require less parking and '
somewhat smaller than average units--although none as yet have been proposed below the
minimums noted above--and thus exceptions to the density, parking and other development
standards have been granted by conditional use permit for such projects.
With respect to her own properties, Ms. Hickey has been apprised of her ability to apply for
variances from the development standards; that she can appeal decisions of staff or the Design,
Review Committee with respect to issues not subject to the variance process, such as design!
requirements; and that she may propose and perhaps underwrite consideration of proposals to
modify the development standards as they apply to apartments or SROs. She has chosen not to
pursue any of these options.
The Community Development and Planning Departments could examine the appropriateness of
a single-room occupancy ordinance and/or standards that might be applied to a project as well
as determining whether or not ordinances need to be modified to encourage such housing.
FISCAL IMPACT: Not applicable.
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COUNCIL AGENDA STATEMENT
Item I?
Meeting Date 5/11/93
ITEM TITLE:
PUBLIC HEARING: PCZ-93-F- Consideration to prezone 1.05 acres
located at 4045 Palm Drive to Residential Estate (RE)- Chia Chen and
Chuang Chu.
Ordinance ~S>7APproving PCZ-93-F
SUBMITTED BY:
Director of Planning ;f!!!t
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City Manager b 1[,
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(4/5ths Vote: Yes_NoA)
REvmWED BY:
The proposal involves the prezoning of an existing 1.05 acre vacant parcel located at 4045 Palm
Drive to the City's Residential Estate (RE) zone to facilitate construction of a single family
residence through provision of City sewer service. The site is presently zoned County Rural
Residential (RR1).
The Environmental Review Coordinator conducted an Initial Study (IS-93-15), and based on the
attached Mitigated Negative Declaration and Addendum, has concluded that there would be no
significant environmental impacts created by this proposed prezoning, and recommends adoption
of the Mitigated Negative Declaration and Addendum on IS-93-15.
RECOMMENDATION: That the City Council
1. Adopt the Mitigated Negative Declaration Addendum prepared under IS-93-15.
2.
Introduce for first reading ordinance
approving PCZ-93- F .
BOARDS/COMMISSIONS RECOMMENDATION:
On April 21, 1993, the Planning Commission held a public hearing on and voted 6-0 (1 absent)
to recommend that Council approve the request in accordance with resolution PCZ-93-F
(Planning Commission minutes attached).
DISCUSSION:
The subject property is one of the last remaining in-fill lots in an area developed with single
family detached custom homes. The land uses to the north and west of the property are single
family dwellings, with open space to the south and east, and single family dwellings beyond (see
/7" )
Page 2, Item /7
Meeting Date 5/11/93
Exhibit A).
The applicant desires to build a single family dwelling on the site, and could theoretically do so
under existing County zoning. However, the site's steep topography is not conducive to a septic
system thereby necessitating connection to the City sewer. A City sewer exists in Palm Drive
and is already serving some of the homes in the inunediate vicinity, and can be extended to
serve this property. The City's Sewer Policy (570-02) provides for such extensions and requires
annexation where such is feasible, as in this instance. The property owner has agreed to the
terms of the Policy, and is processing an annexation request with LAFCO. LAFCO policy
requires the City to prezone the subject property prior to annexation.
FINDINGS:
The proposed "RE" prezoning is consistent with the City of Chula Vista General Plan
designation of Low Density Residential (0-3 du/acre), and the surrounding zoning and land use
context. Public necessity, convenience, general welfare, and good zoning practice also support
the prezoning to the Residential Estate (RE) zone.
FISCAL IMPACT: Not applicable
(F: \home\planning\pcz93f.cag)
J 7';1.
ORDINANCE ,;,..('5';
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA PREZONING 1.05 ACRES LOCATED AT 4045 PALM DRIVE TO
THE RESIDENTIAL ESTATE ("RE") ZONE, AND MAKING NECESSARY
FINDINGS.
WHEREAS, the subject property located at 4045 Palm Drive and consisting of
approximately 1.05 acres ("Property") is currently within the County of San Diego and proposed
for annexation to Chula Vista; and,
WHEREAS, the subject prezoning is requested in conjunction with the proposed
construction of a single family residence on said property; and,
WHEREAS, due to conditions on the property adverse to a septic system, construction
of that residence requires the provision of sewer service from the City of Chula Vista; and,
WHEREAS, pursuant to City Sewer Policy 570-02 the extension of sewer service
requires annexation where such is feasible, as in this instance; and,
WHEREAS, the property is currently owned by Chia Chen and Chuang Chu, who have
consented to the annexation of the property to the City of Chula Vista; and,
WHEREAS, a duly verified application for prezoning was filed with the Planning
Department of the City of Chula Vista on December 9, 1992; and,
WHEREAS, the prezoning of said property is required by the Local Agency Formation
Commission prior to the annexation of the property to the City; and,
WHEREAS, it has been determined that the proposed prezoning will not have a
substantial negative effect on the environment, and the City's Environmental Review Coordinator
has issued a Mitigated Negative Declaration and Addendum under IS-93-15; and,
WHEREAS, a duly noticed public hearing was held by the Planning Commission was
held on April 21, 1993, and from the facts presented the Planning Commission has determined
that the prezoning is consistent with the City of Chula Vista General Plan, and that public
necessity, convenience, general welfare, and good zoning practice support the prezoning to RE;
and,
WHEREAS, the Planning Commission by a vote of 6 to 0 (1 absent) recommended that
the City Council approve this application.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby find, determine, and ordain as follows:
SECTION I.
That the Mitigated Negative Declaration and Addendum under IS-93-15
17~ :3
Ordinance No. .2~5'7
Page 2
which was prepared in accordance with the provisions of CEQA, the guidelines promulgated
thereunder, and the City of Chula Vista Environmental Review Procedures, is hereby adopted.
SECTION II. That the proposed prezoning is consistent with the City General Plan, and
that public necessity, convenience, general welfare, and good zoning practice support the
prezoning to City's Residential Estate ("RE") zone.
SECTION III. That the zoning map or maps established by Section 19.18.010 of the
Chula Vista Municipal Code are hereby amended to prezone the property Residential Estate, to
wit: RE, as reflected on Exhibit B attached hereto and made a part hereof (exhibit A omitted),
to become effective only upon annexation of the property to the City of Chula Vista.
Presented by
Approved as to form by
Robert A. Leiter
Director of Planning
Bruce M. Boogaard
City Attorney
17"1,/
Ordinance No. /).,5'5')
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista,
California, this 11th day of May, 1993, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
Tim Nader, Mayor
ATTEST:
Beverly A. Authelet, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO) ss.
CITY OF CHULA VISTA)
I, Beverly A. Authlet, City Clerk of the City of Chula Vista, California, do hereby certify that
the foregoing Ordinance No.
had its fIrst reading on May 11, 1993, and its second reading and adoption at a regular meeting
of said City Council held on May 18, 1993.
Executed this 18th day of May, 1993.
Beverly A. Authelet, City Clerk
(F: \home\planning\pcz93fcc. ord)
/705//1- {,
LAKES.
PCZ-93-30
EXISTING ZONING
AND LAND USE
Reque~t for prezoning of 1.05 acres to the City's "Residential
Estate (RE) zone for a proposed residence located at 4045 Palm Drive
. EXHIBIT" A"
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CITY OF CHULA VISTA PLANNING DEPT.-ADVANCE DIV. 4/5/93 C.RUI~
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I HEREBY CERTIFY THAT THIS ZONING MAP
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ZONING MAP -
EXHIBIT "B"
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EXCERPT FROM DRAFT PLANNING COMMISSION MINUTES OF 4/21/93
ITEM 2.
PUBLIC HEARING: PCZ-93-F, APPLICATION FOR PREZONING 1.05
ACRES AT 4045 PALM DRIVE TO THE CITY'S RESIDENTIAL ESTATE
(RE) ZONE - Chia Chen and Chuang Chu (owners)
Principal Planner Griffin presented the staff report, stating that the property owner wished to
annex to the City of Chula Vista in order to obtain sewer service. In order to annex to the City,
it was necessary that the property be prezoned to be compatible with surrounding uses. The
density would conform with County zoning.
This being the time and the place as advertised, the public hearing was opened. No one wishing
to speak, the public hearing was closed.
MSUC (Martin/Carson) 6-0 (Commissioner Tuchscher excused) to approve the Planning
Commission resolution PCZ-93-F finding that, based on the Mitigated Negative Declaration
and Addendum prepared under 18-93-15, the project will not a have a significant
environmental impact and adopting the Mitigated Negative Declaration and Addendum
prepared under 18-93-15; and recommending that the City Council adopt the Mitigated
Negative Declaration and Addendum prepared under 18-93-15; and that the City Council
introduce for first reading the draft ordinance prezoning 1.05 acres located at 4045 Palm
Drive to the Residential Estate (RE) zone, and making necessary findings.
/7-;
NOTICE OF PUBLIC HEARING
BY THE CHULA VISTA CITY COUNCIL
CHULA VISTA, CALIFORNIA
NOTICE IS HEREBY GIVEN THAT THE CHULA VISTA CITY COUNCIL will hold
a public hearing to consider the following:
Consideration of application filed by Chia Chen and Chuang Chu for
prezoning of 1.05 acre lot located @ 4045 Palm Drive.
If you wish to challenge the City's action on this matter in court, you may be limited to
raising only those issues you or someone else raised at the public hearing described in this
notice, or in written correspondence delivered to the City Clerk's Office at or prior to the
public hearing.
SAID PUBLIC HEARING WILL BE HElD BY THE CITY COUNCIL on Tuesday, May
11, 1993, at 6:00' p.m. in the Council Chambers, Public Services Building, 276 Fourth
Avenue, at which time any person desiring to be heard may appear.
DATED: April 28, 1993
Beverly A. Authelet
City Clerk
/ 7 ~ /2
NOTICE OF PUBLIC HEARING
BY THE CITY COUNCIL OF THE CITY OF
CHULA VISTA, CALIFORNIA
NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE
CITY COUNCIL for the purpose of considering an application filed by
Chia Chen and Chuang Chu for prezoning of a 1.05 acre lot located
at 4045 Palm Drive, Bonita to the City's Residential Estate (RE)
zone. A plot plan and legal description is on file in the office
of the Planning Department.
An Initial Study, IS-93-15, of possible significant environmental
impacts has been conducted by the Environmental Review Coordinator
who has issued a Mitigated Negative Declaration and Addendum
which are on file along with the Initial Study in the office of the
Planning Department. Said prezoning is required in conjunction with
a proposed annexation to the City for the purpose of constructing
a single family dwelling.
Any petitions to be submitted to the City Council must be received
in the office of the City Clerk no later than noon of the hearing
date. If you wish to challenge the City's action on this matter,
you may be limited to raising only those issues you or someone else
raised at the public hearing described in this notice, or in
written correspondence delivered to the City Clerk at or prior to
the public hearing.
SAID PUBLIC HEARING WILL BE HELD BY THE CITY COUNCIL on Tuesday,
May 11, 1993 at 6:00 p.m. in the Council Chambers, Public Services
Building, 276 Fourth Avenue, at which time any person desiring to
be heard may appear.
DATED: 4/27/93
CASE NOS: PCZ-93-F, IS-93-15
Beverly Authelet
City Clerk
/ 7,)3
NOTICE OF PUBLIC HEARING
BY THE CITY COUNCIL OF THE CITY OF
CHULA VISTA, CALIFORNIA
NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE
CITY COUNCIL for the purpose of considering an application filed by
Chia Chen and Chuang Chu for pre zoning of a 1.05 acre lot located
at 4045 Palm Drive, Bonita to the City's Residential Estate (RE)
zone. A plot plan and legal description is on file in the office
of the Planning Department.
An Initial Study, IS-93-15, of possible significant environmental
impacts has been conducted by the Environmental Review Coordinator
who has issued a Mitigated Negative Declaration and Addendum
which are on file along with the Initial Study in the office of the
Planning Department. Said pre zoning is required in conjunction with
a proposed annexation to the City for the purpose of constructing
a single family dwelling.
Any petitions to be submitted to the City Council must be received
in the office of the City Clerk no later than noon of the hearing
date. If you wish to challenge the City's action on this matter,
you may be limited to raising only those issues you or someone else
raised at the public hearing described in this notice, or in
written correspondence delivered to the City Clerk at or prior to
the public hearing.
SAID PUBLIC HEARING WILL BE HELD BY THE CITY COUNCIL on Tuesday,
May II, 1993 at 6:00 p.m. in the Council Chambers, Public Services
Building, 276 Fourth Avenue, at which time any person desiring to
be heard may appear.
DATED: 4/27/93
CASE NOS: PCZ-93-F, IS-93-15
Beverly Authelet
City Clerk
COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA)
The City of Chula Vista, in complying with the American With Disabilities Act, requests individuals who require special accomomodation to accesss, attend
and/or panicipate in a City meeting, activity or service request such accommodation at least 48 hours in advance for meetings and 5 days for scheduled services
and activities. Please contact Nancy Ripley for information or your request at (619) 691-5101. California Relay Service is available for the hearing impaired.
(pcz93fch)
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April 29, 1993
TO:
The Honorable Mayor and Members of the City Council
Bob Leiter, Director of Planning#t ilO)
Douglas D. Reid, Environmental Review CoordiE
VIA:
FROM:
SUBJECT:
Effect of Gnatcatcher Listing on Development Projects
On March 25, 1993, the U.S. Fish and Wildlife Service (USFWS) listed the California
Gnatcatcher as a "threatened" species under the Federal Endangered Species Act. Effective
immediately, the listing prohibits anyone from "taking," through development activity, a
gnatcatcher or occupied gnatcatcher habitat such as coastal sage scrub. The USFWS may,
however, define conditions associated with certain land-use activities under which take of a
gnatcatcher would not be a violation of the Endangered Species Act.
As a result of the listing, "pipeline" projects in the City which have previously completed the
environmental review process must undergo additional environmental review if the project could
potentially impact gnatcatchers or coastal sage scrub vegetation. The USFWS could require
significant modification to such projects.
An addendum to IS-93-15 Chia Chen and Chuang Chu Residence has been prepared to assess
biological impacts to the site in light of the listing of the gnatcatcher. In order to comply with
federal regulations, the project applicant must confer with USFWS to determine appropriate
mitigation prior to the issuance of any grading permit. Until such time a specific regulatory
process is established governing the loss of coastal sage scrub habitat, all project applicants in
such cases must consult with USFWS regarding development of their site. City staff will work
closely with project applicants and USFWS to resolve such situations as expeditiously as
possible.
In addition to the new biological mitigation required, mitigation to off-set incremential water
impacts resulting from the project was inadvertently omitted from the Mitigation Monitoring
Program (MMP) which was sent to the Planning Commission. Appropriate wording has now
been added to the MMP.
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mitigated negative declaration
PROJECT NAME: Chia Chen and Chuang Chu Residence
PROJECT LOCATION: 4045 Palm Drive
ASSESSOR'S PARCEL NO. 593-111-05
PROJECT APPLICANT: Chia Chen Chu
CASE NO: IS-93-15
DATE: January 4, 1993
A. Proiect Setting
The site is a 1.05 acre sloping, north-facing hillside of nearly 2 to I slope. The
elevation change from one end of the lot to the other is approximately 100 feet. The
site is vacant and covered with native brush and grasses, although plants associated with
residential landscaping, such as ice plant, are encroaching onto the site (see Section E,
Biologv, for more detailed description of site vegetation). An abandoned car is located
on the northwest comer of the site. ........""
To the south, single-family homes line the top of the slope. East of the site is a vacant,
shrub-covered slope. One single-family dwelling is to the west, and to the north a
vacant, flat drainage plain occurs. A natural, vegetated open space easement exists to
the east. An easement designed for installation of a water main runs across the open
space area above and to the southwest of the site. The easement has been severely
encroached upon by non-native plants and contains no sensitive resources.
. B. Proiect Description
The proposed project involves the construction of a 6,295 square foot single family
home. The two-story house will have eight bedrooms and 5 parking spaces.
Approximately 1,064 square feet will be graded, with 373 cubic yards excavated, and
557 cubic yards of fill placed on site. Associated discretionary approvals required
include a prezoning to the City's Residential Estate (RE) zone, and annexation to Chula
Vista.
In addition to construction of the residence, a water main will be installed to provide
water service to the proposed project. This line will likely be located in a private
easement owned by the applicant. The easement runs through an open space area above
the site to the southwest. If in consultation with the Sweetwater Authority, the existing
water main in Palm Drive is extended instead, it is not anticipated to have any adverse ........
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city of chula vista planning depertment em OF
envlronmentel review ..ctlon. CHUIA VISTA
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environmental impacts, as Palm Drive is currently developed and does not contain any
natural resources.
C.
Compatibilitv with Zoning and Plans
The site is currently in the County of San Diego, zoned Rural Residential (RR-l),
which permits the construction of one single-family dwelling per acre, such as the
current project proposes. The project involves annexation to the City of Chula Vista
and a prezone to the City's Residential Estate (RE) zone. The RE zone is analogous
to the County's RR-l zone, allowing essential1y the same single-family uses. Thus, the
prezoning does not substantially change the allowed use or increase the permitted
density of the parcel. The proposed residential unit is consistent with the RE zone.
The General Plan designation of the site is Low Density Residential (0-3 dulac). The
project is also consistent with this designation.
D. Compliance with the Threshold/Standards Policv
1.
FirelEMS
The Threshold/Standards Policy requires that fire and medical units must be able
to respond to calls within 7 minutes or less in 85% of the cases and within 5
minutes or less in 75% of the cases. The City of Chula Vista has indicated that
this threshold standard will be met, since the nearest fire station is 2 miles away
and would be associated with a 6 minute response time. The proposed project
would comply with this Threshold Policy.
The project site is currently served by the Bonita Sunnyside Fire Protection
District (BSFPD). Upon annexation, the project site would be detached from
BSFPD, and fire protection services would be provided by the City of Chula
Vista. However, under the City's automatic aid agreement, the BSFPD, as the
closest fire station to the site, would likely service the proposed project. Due
to the difficulty in emergency vehicles accessing the site and the lack of fire
hydrants, the Chula Vista Fire Department requires that the project be equipped
with a fire sprinkler system. Other requirements may be forthcoming when
more detailed site and building plans are submitted to the Fire Department.
2. Police
The Threshold/Standards Policy requires that police units must respond to 84%
of Priority 1 calls within 7 minutes or less and maintain an average response
time to all Priority 1 calls of 4.5 minutes or less. Police units must respond to
62.10% of Priority 2 calls within 7 minutes or less and maintain an average
response time to al1 Priority 2 calls of 7 minutes or less. The proposed project
2
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3-
will comply with this Threshold Policy.
""'"'"'
The project site is currently in the County of San Diego, and therefore falls
under the jurisdiction of the County Sheriff. Upon annexation, service will be
provide by the City of Chula Vista. The Police Department has indicated that
the proposed project will meet the Threshold Policy for the City of Chula Vista.
3. Traffic
The Threshold/Standards Policy requires that all intersections must operate at a
Level of Service (LOS) "C" or better, with the exception that Level of Service
(LOS) "D" may occur during the peak two hours of the day at signalized
intersections. Intersections west of 1-805 are not to operate at a LOS below
their 1987 LOS. No intersection may reach LOS "E" or "F" during the average
weekday peak hour. Intersections of arterials with freeway ramps are exempted
from this policy. The proposed project will comply with this Threshold Policy.
The proposed project would generate an estimated 10 one-way auto trips per
day. The current Average Daily Traffic (ADT) on Palm Drive is not calculated,
but the Level of Service (LOS) is estimated at "C" or higher. The LOS would
not change as a result of the project. The ADT for Bonita Road is 26,670
currently; after project completion, the ADT would be 26,680, while the LOS
would remain at "B" or better. ""'"'"'
4. Parks/Recreation
The Threshold/Standards Policy for Parks and Recreation is 3 acres/! ,000
population. The proposed project will comply with this Threshold Policy with
payment of Park Acquisition and Development (PAD) fees.
5. Drainage
The Threshold/Standards Policy requires that storm water flows and volumes not
exceed City Engineer Standards. Individual projects will provide necessary
improvements consistent with the Drainage Master Planes) and City Engineering
Standards. The proposed project will comply with this Threshold Policy.
Existing on-site drainage consists of a brow ditch along the southern property
line and surface flow to the adjacent vacant lot to the north. Improvements to
drainage facilities will be required in conjunction with the grading permit
process to properly redirect flow around the structure. No improvements to off-
site drainage facilities are required.
""'"'"'
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6.
Sewer
The Threshold/Standards Policy requires that sewage flows and volumes shall
not exceed City Engineering Standards. Individual projects will provide
necessary improvements consistent with Sewer Master Planes) and City
Engineering Standards. The proposed project will comply with this Threshold
Policy.
The proposed project would generate 1 Equivalent Dwelling Unit (EDU,
approximately 265 gallons) of liquid waste per day. The property is served by
an 8-inch sewer line plugged at adjacent property. This line is adequate to serve
the project.
7. Water
The Threshold/Standards Policy requires that adequate storage, treatment, and
transmission facilities are constructed concurrently with planned growth and that
water quality standards are not jeopardized during growth and construction. The
proposed project will comply with this Threshold Policy, with compliance to the
requirements of the Sweetwater Authority.
Although the Sweetwater Authority has indicated that currently there is not a
water main fronting the property, the proposed project includes installation of
a water line in a previously obtained easement next to the site, or extending the
existing main in Palm Drive. See Section E of this document for a more
detailed description of water impacts.
E.
Identification of Enviromnental Effects
An initial study conducted by the City of Chula Vista determined that the proposed
project could have one or more significant enviromnental effects. Subsequent revisions
in the project design have implemented specific mitigation measures to reduce these
effects to a level of less than significant.
The project, as revised, now avoids or mitigates the potentially significant
enviromnental effects previously identified, and the preparation of an Enviromnental
Impact Report will not be required. A Mitigated Negative Declaration has been
prepared in accordance with Section 15070 of the State CEQA Guidelines. Specific
mitigation measures have also been set forth in the Mitigation Monitoring Program
which is attached as Addendum "A".
The following impacts have been determined to be potentially significant and are
required to be mitigated to a level of less than significant. A discussion of less than
significant impacts from the proposed project follows.
4
t"1 -,//l
-~
Significant. But Mitigable Impacts
"""
1. Water Availability Impacts
The proposed residence is within the Sweetwater Authority's service area. At
this time there is no water main fronting the proposed project. A letter from
Richard Reynolds of the Sweetwater Authority to the City (October 27, 1992)
indicates that on June 14, 1989 the Sweetwater Authority Board of Directors
approved a remote service to the subject parcel. This remote service was subject
to the owner obtaining a private utility easement. Because this easement was
not obtained until 1992, the remote service was never installed. Due to the time
period which has elapsed since then, the Authority will have to re-evaluate water
service to the site. Should it be determined that a remote service is no longer
feasible, based upon updated fire flow requirements, a water main extension will
be required in Palm Drive (see Exhibit A).
As detailed building plans are developed, the applicant must submit a letter to
the Authority from the appropriate fire agency outlining fire flow requirements.
Prior to the issuance of building permits, the applicant shall coordinate with City
Engineering and Building Departments, and the Sweetwater Authority to
determine whether the water line will be installed across the private easement
as originally proposed, or the existing water main in Palm Drive extended. If
the applicant provides the required fire flow information and enters into an -.."
agreement for water facility improvements with the Authority, water service may
be obtained at a pressure ranging from a maximum of 75 p.s.i. to a minimum
of 50 p.s.i. at the meter. Adherence to all requirements of the Sweetwater
Authority and City Departments regarding water availability is necessary to
mitigate impacts to water service to a level of less than significant.
The addition of one single family home will cause an incremental impact on
water usage in Chula Vista. However, this impact would be less than
significant, and could be mitigated through compliance with whatever
conservation or fee off-set program the City of Chula Vista has in effect at the
time of building permit issuance. In addition, the use of low-flow fixtures and
planting drought-tolerant site landscaping could also help offset the incremental
water demand.
2. Geologv and Soils/Grading Impacts
The site consists of a nearly 2 to I sloping, north-facing hillside. Elevation
changes between the lower and higher lot boundaries is approximately 100 feet.
The slope extends upward to the south roughly 50 feet to an existing row of
residential units. A vacant slope is to the east, and a northerly trending stream
cut occurs on the eastern portion of the lot. A gunite brow ditch occurs just east
"""
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17-{).....3
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of the east property line.
A soils report performed by Soils Testers (June 9, 1992) found a loose colluvial
mixture of sand and clayey sands. The report outlines two alternative
procedures for development on the site, a cut-fill pad, or drilled caissons. The
report recommends the caisson supported primary structure, with minimum
cut/fill grading operation, over the cut/fill building pad alternative. However,
in conjunction with the building permit process, the soils report must be updated
to reflect the proposed two-story structure. Adherence to all recommendations
set forth in the updated report, and to all requirements of the City Engineering
Department are required to ensure that soils impacts are not significant.
Less Than Significant Impacts
I. Schools Impacts
The proposed residential development falls within the jurisdiction of the
Sweetwater Union High School District (Bonita Vista High and Junior High
School attendance areas), and the Chula Vista Elementary School District (Allen
School attendance area). The Elementary School District has indicated that the
Allen School is presently operating over capacity.
.
Section 65995 of the California Government Code authorizes school districts to
collect fees from developers of both residential and non-residential projects. A
fee of $1.65 per square foot of assessable building area is required to assist in
financing facilities needed to serve students generated by new residential
construction. The fees are split between the two school districts with The Chula
Vista Elementary School District receiving $0.73 per square foot and the
Sweetwater Union High School District receiving $0.92 per square foot. This
fee is assessed for new construction and additions/remodels of over 500 square
feet.
One single-family home can be expected to generate an average of.3 elementary
students, .19 middle-school students, and .1 high school students. Since .the
same school districts will serve the project whether or not the site is annexed to
the City of Chula Vista, and the proposed prezoning will not result in any
increase in allowable density, impacts to schools are found to be less than
significant. Payment of school fees as outlined above will be required.
2. Noise Impacts
Construction of the residences could be associated with noise impacts during the
construction phase of the project. Short-term noise impacts could result from
.
6
[ 1-9../t
-/}-
the use of earth moving equipment which can produce up to 70/dB(A) and]>
above for backhoes and concrete pavers. However, these impacts would be
temporary and would terminate with construction of the project. Additionally,
construction hours would be limited to daytime hours in accordance with the
City's Noise Ordinance Standards. No long-term noise impacts are anticipated.
Therefore, noise impacts are found to be less than significant.
3. Land Use Impacts
The proposed project is currently in the County of San Diego, zoned Rural
Residential (RR-I). Annexation to the City of Chula Vista and a prezoning to
the City's Residential Estate (RE) zone is required. Surrounding land uses
include single-family homes to the west and south (beyond the open space
easement), a vacant partial lot to the north, and dedicated open space to the east.
Construction of a large, single-family would be consistent with the surrounding
residential units. The proposed residential unit is one of the last vacant lots in
a neighborhood approved and developed many years ago, and represents in-fill
development in an area already developed with similar housing stock.
Therefore, land use impacts are found to be less than significant.
4. Biologv Impacts
The site is in a natural state, covered with native grasses and shrubs, and is """"
partially disturbed in limited areas along the northwest portion of the site.
Diegan Coastal Sage scrub is present on the site, including Toyon and
Lemonade Berry, and would be removed with development of the proposed
project. EIR 88-02 analyzed the impact of incremental losses of sage scrub, and
concluded that on a project-by-project basis, the loss of less than 5 acres of
Coastal Sage Scrub habitat should not be considered significant. Thus, the 1.05
acre proposed development will not significantly impact biological resources.
The two pepper trees on the site will remain.
The open space easement associated with the project has been invaded with non-
native vegetation and contains no significant biological resources.
Furthermore, given the surrounding residential development and the presence of
domestic cats and dogs in the area, the project area is not expected to support
a large or diverse reptile, amphibian, or mammal fauna population. Thus,
biological impacts are found to be less than significant.
5. Visual Impacts
The site is currently in a natural state, and consists of a sloping, north-facing
hillside. The proposed project would construct a 6,295 square foot, two-story
........"
7
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.
.
.
house on the site. However, the surrounding dwellings are also built into slopes,
and their viewsheds are toward the north and/or east overlooking the nearby
canyon. Their viewsheds would not be impacted by the proposed project. In
addition, the project abuts a open space easement which contains a greater
amount and variety of vegetation than exists on the site itself, and this area is
expected to remain in its natural state. Therefore, aesthetic impacts are found
to be less than significant.
F.
Mitigation necessary to avoid significant effects
Specific project mitigation measures have been required to reduce potentially significant
environmental impacts identified in the initial study for this project to a level of less
than significant.
Mitigation measures have been incorporated into the project design and have been made
conditions of project approval, as well as requirements of the attached Mitigation
Monitoring Program (Addendum "A").
1.
Water Service Mitigation
The applicant must coordinate with the Sweetwater Authority and the City of
Chula Vista Engineering Division on the construction or alteration of water
facilities. Adherence to all requirements of these agencies is necessary to ensure
adequate water delivery systems will be provided to the proposed single-family
home.
If the applicant complies with the Sweetwater Authority, in cooperation with the
City of Chula Vista in the provision of adequate water facilities to the site, water
service impacts could be reduced to a level below significance.
2. Geologv/Soils Mitigation
As a condition of project approval, before building permits are issued, a new
soils report which assesses the impact of construction of a two-story residence
must be prepared. All recommendations contained in this new geotechnical
study must be followed, along with any modifications or additions required by
the City of Chula Vista Engineering Division. Once the soils report is accepted
by the Engineering Division, significant and unmitigable geological/soils impacts
could be reduced to a level below significance.
G. Findings of Insignificant Impact
Based on the following findings, it is determined that the project described above will
not have a significant environmental impact and no environmental impact report needs
8
17 ,2.0
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to be prepared.
---.
1. The project has the potential to substantially degrade the quality of the
environment, substantially reduce the habitat of a fish or wildlife species,
cause a fish or wildlife population to drop below self-sustaining levels,
threaten to eliminate a plant or animal community, reduce the number or
restrict the range of a rare or endangered plant or animal, or eliminate
important examples of the major periods of California history or prehistory.
The proposed project does not have the potential to significantly impact the
quality of the natural environment. The loss of Diegan sage scrub habitat is not
considered significant, due to its small size. The relatively urban nature of the
site and the surrounding residential development restricts its potential to support
wildlife, and the site has been designated as an area with low potential for
cultural resources.
2. The project has the potential to achieve short-term environmental goals to
the disadvantage of long-term environmental goals.
The project will not achieve short-term environmental goals at the expense of
long-term goals. The project would achieve long-term goals by developing a
parcel of land in accordance with the surrounding land uses, and annexation and
rezoning of the site to ensure conformance with the City's General Plan and "'""
zoning.
3. The project has possible effects which are individually limited but
cumulatively considerable. As used in the subsection, "cumulatively
considerable" means that the incremental effects of an individual project
are considerable when viewed in connection with the effects of past projects,
the effects of other current projects, and the effects of probable future
projects.
Incremental demand on natural resources, including water, would contribute
cumulatively to the regional demand on these resources. However, adherence
to the Sweetwater Authority and Chula Vista Engineering Division requirements,
as well as the specific mitigation measures contained herein, will reduce these
effects to less than significant. The project is one of the last remaining sites to
be developed in a previously approved subdivision, and therefore represents
infill development, and thus will not have a growth-inducing impact.
4. The environmental effects of a project will cause substantial adverse effects
on human beings, either directly or indirectly.
The proposed single-family residence does not have the potential to adversely
"'""
9
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.
.
impact human health. Noise impacts were deemed to be temporary, and thus
less than significant. No other potential impacts to humans or human health
were identified.
H. Consultation
1. Individuals and Organizations
City of Chula Vista: Ed Batchelder, Planning
Diana Lilly, Planning
Roger Daoust, Engineering
John Lippitt, Engineering
Cliff Swanson, Engineering
Hal Rosenberg, Engineering
Bob Sennett, Planning
Ken Larsen, Building and Housing
Carol Gove, Fire Marshal
Captain Keith Hawkins, Police Dept.
Martin Schmidt, Parks and Recreation
Sweetwater Authority: Richard A. Reynolds
Chula Vista City School District: Kate Shurson
Sweetwater Union High School District: Tom Silva
Applicant's Agent: Albert T. Salyi
2. Documents
EIR-88-2, Chula Vista General Plan Update EIR. P&D Technologies, Inc., May
31, 1989
General Plan. City of Chula Vista
Soil Tester, Limited Soil Investigation. Proposed Residential Building Site 4045
Palm Drive. June 9, 1992
Title 19, Chula Vista Municipal Code
10
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3.
Initial Studv
This environmental determination is based on the attached Initial Study as well
as any comments on the Initial Study and the Mitigated Negative Declaration.
Further information regarding the environmental review of the project is
available from the Chula Vista Planning Department, 276 Fourth Avenue, Chula
Vista, CA 92010.
EN 6 (Rev. 12/90)
WPC 0175P
11
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.
ADDENDUM "A"
MITIGATION MONITORING PROGRAM
Chia Chen and Chuang Chu Residence
18-93-15
In compliance with AB 3180, this Mitigation Monitoring Program (MMP) has been prepared to address
the monitoring of implementation of those mitigation measures set forth in the Mitigated Negative
Declaration pertaining to IS-93-15, the Chia Chen and Chuang Chu Residence project.
AB 3180 requires monitoring of potentially significant environmental impacts. The MMP for the Chia
Chen and Chuang Chu Residence project ensures. adequate implementation of mitigation for the following
potentially significant impacts:
Water Impacts
Geology/Soils
The Mitigation Compliance Coordinator (MCC) shall be the City of Chula Vista Environmental Review
Coordinator (ERC). The applicant shall be responsible for ensuring to the satisfaction of the ERC that all
conditions of the MMP have been met.
.1.
Water
The applicant must partipate in whatever conservation or fee off-set program the City of Chula
Vista has in effect at the time of building permit issuance in order to mitigate this impact to a level
of less than significant. The use oflow-flow fixtures and planting drought-tolerant site landscaping
could also help offset this incremental water demand.
The applicant must coordinate with the Sweetwater Authority and the City of Chula Vista
Engineering Division on the construction or alteration of water facilities. Adherence to all
requirements of these agencies will ensure adequate water delivery systems are available to the
proposed single-family home.
2. Geology/Soils
As a condition of project approval, before building permits are issued, a new soils report which
assesses the impact of construction of a two-story residence must be prepared. All
recommendations contained in this new geotechnical study must be followed, along with any
modifications or additions required by the City of Chula Vista Engineering Division.
.
12
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,Exhibit A
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city Data Sheet
Case No. 15-93-15
CITY DATA
F.
PLANNING DEPARTMENT
L
Current Zoninq on site:
North
South
East
West
County-Rural Residential
Residential Estate (RE)
Residential Estate
County (RR-1)
Residential Estate
(RR-1)
Does the project conform to the current zoning? proiect
involves a rezone to RE
2.
General Plan land use
designation on site:
North
South
East
West
Residential Low (0-3 du/ac)
Residential Low
Residential Low
Residential Low
Residential Low
Is the project compatible with the General Plan Land Use
Diagram? Yes
Is the project area designated for conservation or open space
or adjacent to an area so designated? Yes. open space
easement
Is the project located adjacent to any scenic routes? No
(If yes, describe the design techniques being used to protect
or enhance the scenic quality of the route.)
3. Schools
If the proposed project is residential, please complete the
following:
School
Permanent
Capacity
Current
Enrollment
Students
Generated
Fran Proiect
Temporary
Capacity
Elem.
Allen
Not Available NIA
435
.3
Jr. High Bonita vista
Sr. High Bonita vista
.19
NIA
NIA
1367
NIA
NIA
2040
.1
4 . Remarks:
- ,"1
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Director of Planning or Representative
li /21 /~~
Date
.
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[7 - "6'-
APPENDIX I
"""
Background
1 . Name of Proponent: Chia Chen Chu
2. Address and Phone Number of Proponent: 7835 Mission Montana Place. San Dieoo
286-4099
3. Date of Checklist: Januarv 4. '992
4. Name of Proposal: Chia Chen & Chuana Chu Residence
5. Initial Study Number: IS-93-' 5
ENVIRONMENTAL CHECKLIST FORM
(To 8e Completed By Lead Agency)
Environmental Impacts
,. Earth. Will the proposal result in:
YES MAYBE NQ
a. Unstable earth conditions or changes
in geologic substructures? 0 lit 0
b. Disruptions. displacements. compactian
ar overcavering of the soil? 0 III 0
""""
c. Change in topography or ground surface
relief features? 0 III 0
d. The destruction, covering or
modification of any unique geologic
ar physical features? 0 0 III
e. Any increase in wind or water erosion
of soils, either an or off the site? 0 .IIlI 0
f. Changes in depasition or erosion of
beach sands, ar changes in siltation,
deposition or erasion which may modify
the channel of a river or stream or the
bed af the acean ar any bay, inlet or
lake? 0 0 II!IJ
g. Exposure af peaple ar praperty ta
geologic hazards such as earthquakes,
landslides, mud slides, ground failure,
or similar hazards? 0 II!IJ 0
Camments:
A sails analysis on the site performed by Soils Testers, June 9, 1992 faund a loose call uvial
mixture of sand and clayey sands. The report autlines twa alternative procedures far safe
development an the site. However, in canjunction with the building permit pracess, the sails -."
14
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.
.
report must be updated to reflect the proposed two-story structure. Adherence to all
recommendations set forth in the updated report, and those of the City Engineering Department
are required to ensure that soils impacts are less than significant.
2.
Air. Will the proposal result in:
YES MAYBE !::ill
a.
Substantial air emissions or
deterioration of ambient air
quality?
o
o
b.
The creation of objectionable
odors?
o
o
c.
Alteration of air movement,
moisture, or temperature, or any
change in climate. either locally
or regionally?
o
o
Comments:
Significant deterioration of regional air quality would not result from this project due
to the limited scale and scope of the project. Any substantial dust emissions which
occur during the construction phase of the project must be mitigated through the use
of standard dust control methods such as watering the soil and street sweeping.
3.
Water. Will the Proposal result in:
YES MAYBE !::ill
a.
Changes in currents, or the course
or direction of water movements,
in either marine or fresh waters?
o
o
b.
Changes in absorption rates,
drainage patterns. or the rate
and amount of surface runoff?
o
II
c.
Alterations to the course or flow
of flood waters?
o
o
d.
Change in the amount of surface
water in any water body?
o
o
e.
Discharge into surface waters, or
any alteration of surface water
quality, including but not limited
to temperature, dissolved oxygen
or turbidity?
o
o
f.
Alteration of the direction or
rate of flow of ground waters?
o
o
g.
Change in the quantity of ground
waters, either through direct
15
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III
III
II!
18
o
~
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ill
-11-
Comments:
The applicant must comply with all requirements of the Sweetwater Authority and the City of
Chula Vista Engineering Department regarding the need for new water systems. In addition,
the increase in water usage from the addition of one single-family home must be mitigated
through compliance with the City's requirements for low.flow water fixtures and drought-
tolerant landscaping, and through participation in whatever water conservation or fee off-set
program the City has in effect at the time of building permit issuance. Conformance to these
requirements are required to ensure that impacts to water availability are less than significant.
4.
additions or withdrawals, or
through interception of an aquifer
by cuts or excavations?
iii
""""
o
o
h.
Substantial reduction in the
amount of water otherwise
available for public water
supplies?
8
o
o
i.
Exposure of people or property to
water related hazards such as
flooding or tidal waves?
lit
o
o
Plant Life. Will the proposal result in:
YES MAYBE NO
a.
Change in the diversity of species,
or number of any species of plants
(including trees, shrubs, grass,
crops, and aquatic plants)?
""""
o
I!t
o
b.
Reduction of the numbers of any
unique, rare or endangered species
of plants?
o
o
I!t
c.
Introduction of new species of
plants into an area, or in a
barrier to the normal replenish-
ment of existing species?
iii
o
o
d.
Reduction in acreage of any
agricultural crop?
B
o
o
Comments:
The site is in a natural state, covered with native grasses and shrubs. Sage scrub is present
on the site, including Toyon and Lemonade Berry, members of the Diegan Sage Scrub family,
and would be impacted by the proposed project. However, EIR 88-02 analyzed the impact of
incremental losses of sage scrub, and concluded that on a project. by-project basis, the loss of
less than 5 acres of sage scrub habitat should not be considered significant. Thus, the 1.05
proposed development will not significantly impact biological resources. The two pepper trees
on the site will remain. The open space easement associated with the project is disturbed and
does not contain substantial biological resources.
5.
Animal Life. Will the proposal result in:
YES MAYBE .liQ
a.
Change in the diversity of species,
or numbers of any species of
"""\
16
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_1(-
.
animals (birds, land animals
including reptiles, fish and
shellfish, benthic organisms or
insects)?
o
II
o
b.
Reduction of the numbers of any
unique, rare or endangered species
of animals?
o
~
o
c.
Introduction of new species of
animals into an area, or result
in a barrier to the migration or
movement of animals?
o
o
~
d.
Deterioration to existing fish or
wildlife habitat?
o
~
o
Comments:
Given the surrounding residential development and the present of domestic cats and dogs in
the area, the site is not expect to support a large or diverse reptile, amphibian, or mammal
fauna population.
6. Noise. Will the proposal result in: YES MAYBE !:IIQ
a. Increases in existing noise
levels? 0 0 5i
. b. Exposure of people to severe
noise levels? 0 0 ~
Comments:
Construction of the residences could be associated with significant noise impacts
during the construction phase of the project. Noise impacts could result from the use
of earth moving equipment which can produce up to 70dBIA) and above for backhoes
and concrete pavers. However, these impacts would be temporary and would
terminate with construction of the project. Additionally, construction hours would be
limited to daytime hours in accordance with the City's Noise Ordinance Standards.
Thus, noise impacts are deemed to be less than significant.
7.
light and Glare. Will the proposal
produce new light or glare?
YES MAYBE !:IIQ
002
Comments:
The proposed single-family home construction, annexation, and prezone does not have the
potential to have a significant light or glare impact, since residential uses are generally not
associated with significant increases in light or glare, and the small number of residences (11
being constructed would not result in a substantial increase in sky glow.
8.
land Use. Will the proposal result in
a substantial alteration of the present
or planned land use of an area?
YES MAYBE !:IIQ
o
III
o
.
17
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l7 - 3b
;
Comments:
The proposed project is currently in the County of San Diego, zoned Rural Residential,
which would allow construction of a single-family home such as the proposed project.
Annexation to the City of Chula Vista is a requirement of project approval. The
prezone to Residential Estate will ensure the project is consistent with surrounding
uses. Thus land use impacts will not be significant.
.-....
9.
Natural Resources. Will the proposal result in:
YES MAYBE lli:2
a.
Increase in the rate of use of any
natural resources?
o
o
~
Comments:
The proposed prezone/rezone and annexation does not in itself have the potential to
impact natural resources. An incremental demand on fossil fuels would result from the
addition of one new residence, however, this increase would be less than significant
due to the small size of the project.
10.
Risk of Upset. Will the proposal involve:
YES MAYBE lli:2
a.
A risk of an explosion or the
release of hazardous substances
(including. but not limited to oil,
pesticides, chemicals or radiation)
in the event of an accident or
upset conditions?
o
o
..,
-....
b.
Possible interference with an
emergency response plan or an
emergency evacuation plan?
o
o
II
Comments:
The proposed project would not create a significant risk of an explosion or the release of any
toxic substances as hazardous materials are not generally associated with residential
development. Construction and grading activities would not involve the use of explosives,
other than fuel used for construction equipment. The grading contractor must abide by all
applicable health and safety requirements for the safe use of such fuel and equipment.
11.
Population. Will the proposal alter
the location, distribution, density,
or growth rate of the human population
of an area?
YES MAYBE lli:2
o
Il!I
o
Comments:
The proposed project is one of the last houses to be constructed in a previously approved
subdivision. Although water service may need to be extended to the site, the project is largely
surrounded by residential development and is considered infill, and thus is not expected to be
growth-inducing. The slight, incremental increase of one single-family dwelling is not expected
to have any substantial impact on population.
12.
Housing. Will the proposal affect
existing housing, or create a demand
YES MAYBE NO
"""\
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for additional housing?
o
IIC
o
Comments:
The construction and annexation of one single-family home will not have a significant impact
on housing stock or demand. The project lot is in a neighborhood previously approved and
developed many years ago, and can be considered infil!.
13.
Transportation/Circulation. Will the proposal result in:
YES MAYBE till
a.
Generation of substantial
additional vehicular movement?
o
o
o
IIC
b.
Effects on existing parking
facilities, or demand for new
parking?
o
o
III
c.
Substantial impact upon existing
transportation systems?
o
o
III
d.
Alterations to present patterns of
circulation or movement of people
and/or goods?
o
o
III
e.
Alterations to waterborne, rail or
air traffic?
o
o
III
f.
Increase in traffic hazards to
motor vehicles, bicyclists or
pedestrians?
o
o
III
g.
A "large project" under the
Congestion Management Program?
(An equivalent of 2400 or more
average daily vehicle trips or
200 or more peak-hour vehicle
trips).
o
III
Comments:
The proposed project would generate an estimated 10 one-way auto trips per day, thus
impacting Average Daily Traffic (ADT) by only 10 trips. The Level of Service (LOS) for Palm
Drive ("C" or higher) and Bonita Road ("B" or higher) would not change as a result of the
project.
14. Public Services. Will the proposal have an effect upon, or result in a need for new or altered
governmental services in any of the following areas:
YES MAYBE ~
a.
Fire protection?
b.
Police protection?
c.
Schools?
19
17- SD
o
o
o
III
o
o
~
.~
o
~:JI-
d. Parks or other recreational
facilities? 0 0 1m ""'"
e. Maintenance of public facilities,
including roads? 0 0 i'J
f. Other governmental services? 0 0 i'J
Comments:
The applicant will be required to make improvements in existing water facilities
and participate in water conservation efforts to ensure the adequacy of these
services. Payment of school fees prior to issuance of building permits is also
required to off-set school impacts. Routing forms from City staff indicate that
no other public services would be significantly impacted by the proposed zone
change, annexation, or residential construction.
15.
Energy. Will the proposal result in:
YES MAYBE .!:iQ
a.
Use of substantial amount of fuel
or energy?
o
o
~
b.
Substantial increase in demand
upon existing sources or energy,
or require the development of new
sources of energy?
o
o
IlII
Comments:
The proposed rezone/prezone and annexation will not effect energy services. An
incremental increase in the demand for electricity would result from the addition of one
new residence. however. this increase would be slight, and is deemed to be less than
significant.
-....
16.
Thresholds. Will the proposal
adversely impact the City's Threshold/
Standards Policies?
YES MAYBE .!:iQ
o
o
IB
Comments:
With compliance to all requirements of the Sweetwater Authority and the City Engineering
Division, the proposed residential construction will be in conformance with City Threshold
Standards since it would not impact or require a substantial increase in public services.
17.
Human Health. Will the proposal result in:
YES MAYBE .!:iQ
a.
Creation of any health hazard or
potential health hazard (excluding
mental health)? 0 0 iii
Exposure of people to potential
health hazards? 0 0 ~
b.
Comments:
The proposed project would not have an adverse impact on human health since the only health """"
impact identified in the Initial Study was noise, and this was deemed to be temporary and thus
20
{7 -3q
-:Jd-
.
.
.
less than significant.
18.
Aesthetics. Will the proposal result
in the obstruction of any scenic vista
or view open to the public, or will the
proposal result in the creation of an
aesthetically offensive site open to
public view?
YES MAYBE lli2
o
o
III
Comments:
The site is currently in a natural state, and consists of a sloping, north-facing hillside. The
proposed project would construct a 6,295 square foot, two-story house on the site. However,
the surrounding dwellings are also built into slopes, and their viewsheds are toward the north
and/or east overlooking the nearby canyon. Their viewsheds would not be impacted by the
proposed project. In addition, the project abuts a open space easement which contains a
greater amount and variety of vegetation than exists on the site itself, and this area is expected
to remain in its natural state. Therefore, aesthetic impacts are deemed to be less than
significant.
19.
Recreation. Will the proposal result
in an impact upon the quality or
quantity of existing recreational
opportunities?
YES MAYBE lli2
o
o
ll!!
Comments:
The proposed development is on a slope which is not likely to be suitable for siting recreational
facilities. The project would not effect existing recreational facilities.
20. Cultural Resources. YES MAYBE lli2
a. Will the proposal result in the
alteration of or the destruction
of a prehistoric or historic
archaeological site? 0 0 ~
b. Will the proposal result in
adverse physical or aesthetic
effects to a prehistoric or
historic building, structure, or
object? 0 0 .,
c. Does the proposal have the
potential to cause a physical
change which would affect unique
ethnic cultural values? 0 0 ~
d. Will the proposal restrict
existing religious or sacred u$es'
within the potential impact area? 0 0 II!I
Comments:
The area is designated in EIR 88.2 as an area with low potential for archeological resources.
21
l 7 - ct-D
._ :)3 j
In addition, the construction of one residence is of such limited scale and scope that it would '_.",
not result in the destruction of significant amounts of cultural or historic resources.
"""'\
"""-I
22
~ 7-4-
[f -4-1
ADDENDUM TO NEGATIVE DECLARATIOl'o IS-93-15
. Chia Chen And Chuang Chu Residence
.
.
PROJECT NAME: Chia Chen and Chuang Chu Residence
PROJECT LOCATION: 4045 Palm Drive
PROJECT APPLICANT: Chia Chen Chu
PROJECT AGENT: Albert T. Salyi
CASE NO.: IS-93-15A
I. INTRODUCTION
The environmental review procedures of the City of Chula Vista allow the Environmental
Review Coordinator (ERC) to prepare an addendum to a Negative Declaration or
Environmental Impact Report, if one of the following conditions is present:
1.
The minor changes in the project design which have occurred since completion of the
Final EIR or Negative Declaration have not created any new significant environmental
impacts not previously addressed in the Final EIR or Negative Declaration;
2. Additional or refined information available since completion of the Final EIR or
Negative Declaration regarding the potential environmental impact of the project, or
regarding the measures or alternatives available to mitigate potential environmental
effects of the project, does not show that the project will have one or more significant
impacts which were not previously addressed in the Final EIR or Negative
Declaration.
This addendum has been prepared in order to provide additional information and analysis concerning
biological and visual impacts. As a result of this analysis, the basic conclusions of the Negative
Declaration have not changed. Biological and visual impacts are found to be less than significant
for the proposed project.
Therefore, in accordance with Section 15164 of the CEQA Guidelines, the City has prepared the
following addendum to the Negative Declaration for the Chia Chen and Chuang Chu Residence IS-
93-15.
II.
PROJECT DESCRIPTION
The proposed project involves the construction of a 6,295 square foot, 32-foot 7-inch high
single family home. The two-story house will have eight bedrooms and 5 parking spaces.
Associated discretionary approvals required include a prezoning to the City's Residential
t 7 - tZ-
/'
./ :;n.-
Estate (RE) zone, and annexation to Chula Vista.
-.,
Further review of the project indicated that the project also requires a conditional use permit
pursuant to Section 19.22.060 to allow a building height greater than 28 feet.
III. PROJECT SETTING
The site is a 1.05 acre sloping, north-facing hillside of nearly 2 to I slope. The elevation
change from one end of the lot to the other is approximately 100 feet. The site is vacant and
covered with native brush and grasses, although plants associated with residential landscaping,
such as ice plant, are encroaching onto the site. An abandoned car is located on the
northwest corner of the site.
To the south, single-family homes line the top of the slope. East of the site is a vacant,
shrub-covered slope. One single-family dwelling is located to the west, and to the north a
vacant, flat drainage plain occurs. A natural, vegetated open space easement exists to the
east. An Sweetwater Authority easement designed for installation of a water main transects
the open space area to the southwest of the site. The easement has been severely encroached
upon by non-native plants.
IV. IDENTIFICATION OF ENVIRONMENTAL EFFECTS
A.
Biologv Imoacts
~.
Portions of the site and the open space easement adjacent to the contain coastal sage
scrub vegetation. As a result of the March 25, 1993 listing of the California
Gnatcatcher as a "threatened" species, the "taking" of gnatcatcher habitat is prohibited.
In order to comply with federal regulations, as a condition of project approval, the
applicant must consult with the U.S. Fish and Wildlife Service (USWFS) to determine
appropriate mitigation on the site prior to the issuance of any grading permit.
Implementation of a mitigation program approved by USFWS will ensure that
biological impacts are less than significant.
B. Visual Imoacts
Section 19.22.060 of the City's Residential Estate (RE) zoning regulations permits the
proposed building height of 32'7", which is 4'7" over the 28 feet typically allowed in
the RE zone, with approval of a conditional use permit. Due to the slope of the site
and the distance between surrounding residences and the proposed building, this
increase in height will not be readily noticable. The structure and height of the
building is generally consistent with other estate homes in the area. In addition, the
increased height will not block the viewshed of any adjacent residences. Thus, visual
impacts are found to be less than significant.
V. CONCLUSION
""""\
{7- t,?
- ? (./-
.
.
.
Biological impacts are found to be less than significant for the proposed project with adoftion
of a mitigation program acceptable to USFWS. Visual impacts are found to be less than
significant for the proposed project due to the topography of the site and the distance of
separation between the proposed structure and the surrounding residential uses.
Pursuant to Section 15164 of the State CEQA Guidelines and based upon the above
discussion, 1 hereby find that the project revisions to the proposed project will result in only
minor technical changes or additions which are necessary to make the Negative Declaration
adequate under CEQA.
REFERENCES
IS-93-15 Chia Chen and Chuan Chu Residence, January 4, 1993
General Plan, City of Chula Vista
Chula Vista Municipal Code
City of Chula Vista Environmental Review Procedures
ll~~
~;}I}~
?
~\~
May 11, 1993
TO: MAYOR TIM NADER and COUNClLMEMBERS
REGARDING: CDBG Public Hearing - COUNCIL Item #18
The final staff recommendations on the CDBG Budget will be presented to the Council on
Mav 18. 1993 instead of May 25, 1993 (as was reported in the San Diego Union-Tribune).
As the FY 93-94 Budget will be before Council on May 25 and may engender considerable
discussion and input, staff determined it feasible to bring the CDBG item to Council as
originally scheduled.
lti / I
ITEM TITLE:
PUBLIC HEARING:
SUBMITTED BY:
REVIEWED BY:
BACKGROUND:
"
COUNCIL AGENDA STATEMENT
nemA- ~J.L
Meeting Date c.n 1.11 o.t'lI~S
ON HOUSING AND COMMUNITY DEVELOPMENT NEEDS:
For 1993-94 the City of Chula Vista will receive a CDBG
entitlement of $1,664,000. The City estimates that $584,212 of
other CDBG program income will also be available. The City
proposes to use these funds for public facilities and improvements,
social services, fair housing, and other community needs. These
activities will primarily benefit low and moderate income families,
with a minimum of 70 percent of the funds targeted to benefit low-
income households.
The following Community Development Objectives are proposed:
[1] Provide assistance to organizations serving the varied needs of
senior citizens and youth and their families;
[2] Provide assistance to organizations providing counseling to
adults recovering from substance abuse or involved in domestic
violence, basic needs assistance to homeless or disabled persons,
and tutoring to adults who are illiterate;
[3] Construct public improvements and facilities;
[4] Promote small businesses and job creation;
[5] Provide assistance to community organizations for
neighborhood revitalization and affordable housing;
[6] Furnish fair housing information and counseling services.
Community Development Director ~
City Manager r
(4/5ths Vote: Yes
No X)
The City of Chula Vista will receive $1,664,000 in CDBG entitlement funds and anticipates
receiving other program income of about $584,212 from CDBG Housing Rehabilitation,
reallocation and Section 108 funds. The 1993-94 CDBG Notebook contains the Program
Summary, Funding Recommendations, and Project Descriptions. Page references in this report
are to specific pages in the CDBG Notebook.
This public hearing provides an opportunity for citizens to comment on how CDBG funds can
be allocated to meet the City's housing and community needs. No staff recommendations are
being made at this time and the City Council is not expected to take any action on the proposed
budget other than to give desired direction. After thorough consideration of public comment,
staff will prepare an additional report presenting funding recommendations for Council
deliberation and action at the May 18, 1993 meeting.
/8 -- )
Item ~ J.
Page 2, Meeting Date ~ 0/ ":?
RECOMMENDATION: That the City Council conduct a public hearing on housing and
community development needs and accept the staff report on the 1993-94 CDBG program, and
direct staff to return on May 18, 1993 with the funding recommendation report.
BOARDS/COMMISSIONS RECOMMENDATION: The Commission on Aging, Human
Relations Commission, and Youth Commission have reviewed the social service funding requests
and have made funding recommendations (see page 13). The Housing Advisory Committee has
reviewed the three housing-related proposals, SBCS Community Development Program, B&H
Community Appearance Program and the Fair Housing Program, and made recommendations
for funding (no specific dollar amount). The Childcare Commission lacked a quorum at their
Apri116, 1992 meeting and was unable to make any recommendations this year.
DISCUSSION:
Introduction: ProDosed Budl:et
For the 1993-94 CDBG program, the City of Chula Vista has total estimated revenue of
$2,248,212. This includes the annual entitlement ($1,664,000), existing and anticipated program
income funds from housing rehabilitation loans ($299,670), reallocation funds from prior City-
funded projects either completed or cancelled ($209,828), and Section 108 funds ($74,714). The
total amount of funding requested, which includes all funding requests from community
organizations, is summarized as follows:
Administration and Planning
Social Services Funding
Section 108 Loan Repayment
Capital Improvement Proiects
Community Projects
Total of All Requests
(33 requests)
(Norman Park)
(9 proj ects)
(7 requests)
$ 342,000
$ 616,420
$ 275,000
$ 1,417,224
$ 767.286
$ 3,417,930
The total amount of funding requested exceeds the total amount of CDBG revenue by about
$806,205. Program regulations place a 15 percent cap on social service funding, which will
limit the social services allocation to about $250,000; this is $366,420 less than the total amount
requested. A detailed preliminary 1993-94 CDBG program budget is in the Notebook (page 1).
In order to be eligible for funding, a project or service must address at least one of the CDBG
national objectives which are: 1) Benefit primarily low and moderate-income families, 2) Aid
in the prevention or elimination of slums or blight, or 3) Meet other community needs having
a particular urgency.
The City has previously adopted the 1990-91 to 1992-93 Community Development Plan (see
pages 2 and 3). This Plan outlines the City's specific community development goals and
objectives for the CDBG program and provides a guide for making allocations.
In order to fund four of the Community Project proposals (Chula Vista Building and Housing
Community Appearance Program, SBCS Graffiti Eradication, SBCS Community Development
/8~2-
Item a~A/t
Page 3, Meeting Date - J q .)
Corp. and the Border Environmental Commerce Zone (BECZ) Coordinator the City will need
to make a finding that these activities are necessary and appropriate in order to meet the goals
and objectives of the City's Community Development Plan.
Social Service Fundin!! Reouests
The City received over 33 requests for social services funding from non-profit community
organizations, totaling over $616,000. All of the requests for funding are included in the
Notebook under the Social Services Projects section and a summary is found on pages 14.
For 1993-94, the City may allocate up to $250,000 for social service organization based
upon 15 percent of the entitlement only. Staff did not include other CDBG funds (Program
Income, Reallocation and Section 108) in the 15 percent cap for social services as these
funds are not available every year. Staff feels that it would be non-productive to have a
significantly-higher social service allocation this year and then have to cut back on it in
subsequent years.
All 33 of the funding requests from social service organizations are CDBG-eligible as they
meet the national objective to primarily benefit low-income families. The Commission on
Aging, Human Relations Commission, and Youth Commission have reviewed the social
service funding requests and have made their recommendations (see page 11). Staff has
prepared a Proposal Comparison Table for the Commissions and Council to use in
evaluating the proposals (see inside front cover).
As the requests for CDBG funding from community organizations increases from one year
to the next, the funding decisions become more difficult. As a general policy, the City has
sought to discourage dependence on CDBG funding and to encourage seed funding for new
programs, especially those types of services listed under the Social Service Plan. These
are: 1) Alcohol and Drug Abuse; 2) Child Care and Latchkey Programs; 3) Child and
Spousal Abuse/Domestic Violence. A breakdown showing new and previously-funded
programs is attached (see page 12).
Community Proiects Summarv
The City received several proposals from neighborhood-based organizations and the Chula
Vista Elementary School District. They have been grouped under the category of
"Community Projects". Staff has determined that these proposals are eligible for CDBG
funding, will primarily benefit low-income households, and are not subject to the 15
percent social services cap.
The Community Project requests total $667,286 and include the following types of
activities: 1) neighborhood revitalization; 2) affordable housing development; 3) capital
improvements for non-profit community facilities; and 4) economic development. All of
the requests for funding are included in the Notebook under the Community Projects
section and are summarized as follows:
/&/3
Item /.2-
Page 4, Meeting Date ~ - q.3
. Neighborhood Revitalization
Community Appearance Program
$ 36,000
In cooperation with local neighborhood groups, the Building and Housing Dept.
proposes to continue their neighborhood beautification campaigns. The funding
requested will pay for staff coordination, dumpsters and equipment.
Graffiti Eradication
$ 43,657
South Bay Community Services (SBCS), in partnership with the Chula Vista Police
Department, is requesting funds to continue their community effort to eradicate
graffiti painted on private businesses and residences. Youth offenders and community
volunteers provide the labor. Funds are requested for the Program Coordinator
position.
Home Repairs for Seniors
$ 20,000
This project was already approved by City Council and is being included for
informational purposes only. It is a 16 month contract with Lutheran Social
Services to provide health and safety repairs to seniors.
. Affordable Housing Development
SBCS Community Development Corporation
$ 52,000
South Bay Community Services (SBCS) is requesting funding to continue their
Community Development program. Current projects include the Emergency Housing
and Transitional Housing Projects at 17 and 31 Fourth Ave, respectively, the
Homebuyer Education Project, and the Affordable Apartment Referral Guide.
. Capital Improvement for Non-profit Community Facilities
Chula Vista Elementary School District-Playgrounds
$ 125,000
The School District is requesting funds to improve playgrounds at five elementary
school sites: Vista Square, Harborside, Feaster, Mueller, and Otay. These
playgrounds will be open for community use after school hours and on weekends.
/~- if
Item -1.2::--, I
Page 5, MeetingDate~q3
. Economic Development
--Border Environmental Commerce Zone (BECZ) Coordinator
$ 100,000
Funds are to provide seed money to hire a coordinator to implement the BECZ
Program. The purpose of BECZ is to create a border-oriented, state-designated
incentive zone which offers special incentives and assistance to environmentally sound
businesses.
CaDital ImDrovement Proiect Summary
The 10 proposed capital improvement projects total $1,692,224. In addition, the City must
continue repayment of the Section 108 loan for the Norman Park Senior Center Renovation
($275,000). All of the CIP detail sheets are included in the Notebook under the City
Capital Improvement Projects section and are summarized as follows:
Neighborhood Revitalization Program
$ 273,800
This proposal is for design and construction of missing public improvements in Otay.
This is the Third phase of improvements, which includes sidewalks, curbs, gutters,
and street lights. The Otay Committee recommends this proposal as the top priority
for their neighborhood.
South Chula Vista Library
$ 378,196
This allocation is necessary to ensure that construction of the South Chula Vista
Library can begin this fall. The slowdown in construction activity has meant that
revenues to the Library DlF (a primary source of funds for the construction) are
temporarily decreased from what staff had originally projected. Also, since Library
DIF Funds are received over many, many years, part of the funding from this source
may not be accumulated in time for the construction of this project and Block Grant
Funds over the next two-three years may be necessary to complete the funding of this
library .
Parkway Complex Renovation - Phase I
$ 288,073
This project will provide for renovation of the gymnasium and pool restroom/dressing
rooms including heating, ventilation and plumbing.
ADA Modifications
$ 36,000
This project will provide for modification to City facilities as required by the
Americans with Disabilities Act making them accessible to individuals with
disabilities. This includes signage, doors, and public access routes.
/8--5
Item~/i
Page 6, Meeting Date~/13
Otay Park Renovation
$ 172,800
Funds are for a Joint Planning Agreement with the Chula Vista Elementary School
District to develop adjoining school grounds as an addition to the neighborhood park.
This will include new irrigation, play apparatus, picnic shelter, sport fields,
restrooms, landscaping, lighting, community stage, and running paths. The project
contributes to the Neighborhood Revitalization Program efforts in the Otay
Community.
ADA Curb Cuts Annual Program
$ 50,000
This project will provide for the construction of concrete wheelchair ramps at an
estimated 47 locations throughout the city.
Fourth Ave., Del Rey High School/Orange Avenue
$ 67,655
Funds will go to widen Fourth Avenue to accommodate a four-lane roadway with
bike lanes, curb, gutter, sidewalk, raised medians and driveways on both sides of the
street.
Nature Interpretive Center Road Surfacing
$ 30,000
Funds will be used to install A/C pavement on Gunpowder Point Drive from Bay
Boulevard to a point approximately 700 feet west of Bay Boulevard.
Main Library Re-Roof
$ 120,700
Funds will be used to remove and replace "built up" roof areas approximately 20
years old.
Plannin!!: and Fair Housin!: Proiect Summary
The proposed budget for 1993-94 includes $165,000 for program administration and staff
costs. These administrative costs represent less than 10 percent of the total budget and
includes staff costs for coordination, accounting, monitoring sub-recipients, environmental
review, and reporting requirements.
The City has received six (6) requests for funding which are eligible planning and
administrative activities; these requests for funding total $177,000. The requests for
funding from the S.D. Fair Housing Council, Chula Vista Human Services Committee and
other applicants are included in the Notebook and are summarized as follows:
/<9 - 0
Item /2 j,
Page 7, Meeting Date ~I f/ 3
Chula Vista Fair Housing Program
$ 29,000
CDBG regulations require the City to undertake proactive Fair Housing activities.
With assistance from Resident Relations and the Chicano Federation, the San Diego
Fair Housing Council will provide a comprehensive fair housing program in Chula
Vista. Their proposed activities include education and outreach, a tenant-landlord
hotline, follow-up on discrimination complaints, and fair housing assessments. This
program is designed to comply with HUD requirements.
Chula Vista Human Service Council
$ 25,000
The Human Services Council builds coalitions among Chula Vista area social service
providers in order to bring more funding for needed services into the South Bay. The
funds are requested to hire a part-time coordinator. $4,000 of these monies were
funded out of the general fund in prior years.
Otay Committee
$ 5,000
The Otay Committee has requested $5,000 in funding to continue volunteer
community revitalization and beautification efforts, in conjunction with the
Neighborhood Revitalization Program (NRP). Committee activities include
tree-planting, a Community Fair, quarterly newsletter, and neighborhood clean-up
campaign.
High Tech/Biotech Zone (ErR)
$ 100,000
These funds are requested to partially fund an up-front "master" Program ErR for
EastLake's Phase II Business Center. The program's scope and costs are not
finalized. These funds are intended to match funds from Eastlake Development
Company.
Parks and Rec. Human Services Coordinator
$ 15,000
This coordinator facilitates the provision of social services and coordinates information
and referral at the Norman Park Senior Center.
Regional Task Force on Homeless
$ 3,000
This grant will assist the task force with important regional reports and special studies,
which are regularly incorporated into local documents such as the Housing Element
and grant proposals for federal and state funding.
/8-7
Item ~ I
Page 8, Meeting Date ~r q "7
Reallocation of Funds from Comoleted and Cancelled Proiects
Several completed and cancelled projects have balances remaining. These funds should be
reallocated to other CDBG eligible projects, preferably to projects in which the funds will
be expended within the next fiscal year. The total amount of funds to be reallocated is
$284,542. Funds to be reallocated come from the following projects which includes the
unused Section 108 loan funds:
Norman Park Senior Center
630-6300-PR 11 OA
630-6300-PR111
635-6350-PR110
646-6460-PR 110
MAAC Project Office Building
647-6471-BG101
$ 74,713.70
10.00
81.83
896.42
$ 13,612.93
11,539.24
$ 1,837.44
1,600.00
$ 736.57
111.49
50.00
99,000.00
$ 500.00
779.90
8,107.45
$ 4,883.17
$ 18.89
$ 373.32
$ 1 89.43
$ 15,500.00
$ 50,000.00
Fourth/Orange Land Acquisition
640-6400-PR143
634-6340-PR 1 43
Economic Development Revolving Fund
633-6330-BG201
635-6350-BG201
Administration
634-6340-BG218
644-6441-BG218
646-6461-BG218
648-6481-BG218
Fair Housing Program
644-6441-BG219
646-6461-BG219
647-6471-BG219
Telegraph Canyon Drainage
631-6310-BG158
Woodlawn Park
635-6350-BG201
MAAC Project Otay Center Parking
644-6440-PR 144
Neighborhood Revitalization Program
644-6441-BG235
Murals Program
646-6461-BG244
/" - j
Item 1:J--. iJ
Page 9, Meeting Date~f.3
FISCAL IMPACT: The City will receive $1,664,000 in CDBG entitlement funds and $584,212
in other CDBG program income. The 15 percent cap on social services funding will limit the
social services allocation to a maximum of $250,000, based on the entitlement amount. In
addition, the City is obligated to continue repaying the Section 108 loan over the next 2 years;
the total payment for 1993-94 is $275,000.
[C:IWPS 1 ICOUNClLI113SICDBGFY93 .113]
/8-f
.
.
.
o/f~ /;l
CITY OF CHULA VISTA
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING APPLlCA nON FOR 1993-94
NOTE: THIS APPLICATION IS DUE NO LATER THAN MARCH 1, 1993 AT 5
P.M. AT THE CITY OF CHULA VISTA, COMMUNITY DEVELOPMENT
DEPARTMENT, 276 FOURTH AVE., CHULA VISTA.
Program/Project Name: NAFTA Implementation Strategic Plan
Name of Organization: South County Economic Developnent Council
Contact Person: Doug Perkins Title Executive Director
Address:
148 East 30th Street, Suite A, National City, Ca. 91950
Telephone 336-2474
l. Amount of Funding Requested:
$ 7,500
2. Amount of 1992-93 CDBG Funding:
$ 0
3. If this is an existing program, how many
years has it served Chula Vista residents?
3 years
4. Is this program physically located in Chuta Vista?
Partially
r
5. Describe the main goal(s), objectives, and activities of your organization:
The South County Economic Developnent Council was formed
in 1989 by a group of South County business and carmunity leaders.
The mission: to improve South County's economy, image, and quality
of life. And to heighten public awareness of South County as one
of Southern Califomia's most desirable locations to live, work and play.
J8 -10
-p /#.-4
'.
~ C'(S~
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NAR 1993 ,.
(
Co Received
mmcr.ityp' artmDeVelopment !7~
\" ~/ ent i::t
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-- ",'./
"~-L:> . :'-c~
,.., n...... l IV' "./'"
'~_l=-~~~
.
6. Describe the specific program for which funds are requested: (If you are only
requesting funds for general organizational support, go to question # 10).
The funds will be used to develop a Strategic Plarming document
for targeting industries which will be impacted by the NAFI'A enactment.
This canprehensi ve plarming tool will include research and backgroud
material of those businesses which will be first effected by the phasing
in of reduced duties and trading tariffs.
7. Why is this program needed in Chula Vista?:
The City of Chula Vista is positioned to benefit econanically with the
enactment of NAFI'A, creating new jobs for its low incane residents and
developing new revenue sources. This Strategic planning document
will help to increase business activity by providing the framework
for the City to reach out and attract the businesses interested in
relocating.
.
8. Who will be providing the SeryJces? Briefly describe qualifications of key
. .
staff and indicate their level of education/training:
South County EDC intends to utilize the research capabilities of South-
western College Small Business IJeveloprent and International Trade Center
San Diego state University, in canpiling this plarming document. All work
will be overseen by Doug Perkins , Executive director who has =nsiderable
experience in research and marketing.
".:,-,
9. Program Budget: Total: $ 7,500
(Include only those expenses directly related to the program for which funding is
requested) .
CDBG
OTHER FUNDS
Salaries/Benefits:
$
$
Rent/Utilities:
Equipment/Supplies:
Other
. Other
Other
Subtotals:
$
$
I 1_ -j:Z. I?-I,
.
10. Specify exactly how the COBG funds will be used:
The CDBG funds will be utilized to support the research efforts
including the purchase of infonnation, staff analysis and for publication
of the Stategic plan.
11. Please list the name and amount of other secured or potential sources of
funding for this specific program:
Other possible funding has been requested fran the City of San Diego,
and County of San Diego.
.
12. Do you anticipate needing CD~G.funding for this program in subsequent
years? Yes X No
If yes, how much funding will be needed each year?
1994-95 $ 0 1995-96 $ 7,500 1996-97 $ 7,500
13. Who will be served by your program and what are the boundaries of your
service area?
All employees and employers in South County will be served by this
job creation plarming tool. The areas served by the South County EDC include
the cities of Chula Vista, Coronado,-, Dnperial Beach, ,and National City;
The San Diego city and oounty carmunities of San Ysidro, otay Mesa, otay
Nestor, Bonita; and the uninoorporated oounty areas the the northeastern
edge of the SWeetwater Reservoir and south to the Mexican border.
14. How do people find out about your program? How do you do outreach?
People learn of SCEDC through speaking engaganents, direct mail,
publicity and advertising. SCEDC has an active public education cannittee
to assist in outreach.
.
15. Do you assist clients to get to your program site or provide services out in the
community?
SCEDC can assist clients with transportation as needed and
provides services through the ccmnunity
-ir\ }
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I
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.
.
.
16. For this specific program for which CDBG is requested, estimate the total
number of:
a. Total clients served or estimated to be served in:
1993-94 130
1992-93 100
1991-92 N/A
b. Chula Vista residents served or estimated to be served in:
1993-94 30
1992-93 N/A
1991-92 N/A
c. Low-income clients served or estimated to be served in:
(low-income household is defined as follows: Iperson=$23,150; 2person=$26,450;
3person=$29,750; 4person=$33,050)
1993-94 figures not available
1992-93
1991-92
17. What methods will you use to account for the income level and other
demographic information on your clients?
South Connty EDC keeps individual client files which
document the assistance given. If this project is fnnded, and the City
of Chula Vista desires, low incane household data will be collected as
necessary.'"
PLEASE ATIACH THE FOLLOWING ITEMS:
a) A PROGRAM BROCHURE OR FLYER (if you have one)
b) A CURRENT LIST OF YOUR BOARD OF DIRECTORS (one page)
c) A COMPLETE LIST OF CURRENT SOURCES OF REVENUE (one page)
~-L' f 0
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March 25,'1993
Members of the City Council,
We respectfully request that you
reconsider opening a homeless shelter at 41 Fourth ~Ye. Chula
Vista.
We are property owners and residents of the two block area
surrounding the proposed shelter.
We feel this shelter is incompatible with the present land
usage in North Chula Vista. It will lower our property values
and the safe use of our homes.'
While the stated purpose of the shelter is for families, we
feel that it will lure homeless men into our community. Many of
..
these' men are"spaced out" on drugs or alcohol and are a distinct
danger to surrounding residents.
The maintenance of the shelter will put a burden on the
tax payers of Chula Vista.
!,\shelter that draws people from National City, San Diego,
etc. is not to the best interests of Chula ,Vista taxpayers and
residents.
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March 25.'.i993
Members of the City Council,
We respectfUlly request that you
reconsider opening a homeless shelter at 41 Fourth A~e. Chula
Vista.
We are property owners and residents of the two block area
,
surrounding the proposed shelter.
We feel this shelter is ,incompatible with the present land
usage in North Chula Vista. It will lower our property values
and the safe use of our homes.
While the stated purpose of the shelter is for families, we
feel that it will lure homeless men into our community. Many of
.'
these men are"spaced out" on drugs or alcohol and are a distinct
danger to surrounding residents.
The maintenance of the shelter will put a burden on the
tax payers of Chula Vista.
A1.shelter that draws people from National City. San Diego.
etc. is not to the best interests of Chula Vista taxpayers and
,ts.
\ \
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~
~-
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March 25, 1993
Members of the City Council,
We respectfully request that you
reconsider opening a homeless shelter at 41 Fourth ~Ye., Chula
Vista,
We are residents and, or, property owners in the city of
Chula Vista.,
We feel that this shelter is incomatible with the present
land usage in North Chula Vista..It will lower our property values
and the safe usage of our homes,'
While the stated purpose of this shelter is for families, we
FEEL TH~T IT WILL LURE homeless men into our c~mmunity. Many of
these men are "spaced out" on drugs or alcohol and are a distinct ,],
danger to surrounding residents,
The maintenance of the shelter will put a burden on taxpayers
of Chula Vista.
4shelter that draws people
1s not to the best interests of
..-.
from National City, San Diego, etc.
Chula Vista taxpayers and residents.
1<
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Name _ ~s 6
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March 25. 'i99)
Council.
We respectfully
homeless shelter at 41
reconsider opening a
Vista.
We are property owners and residents of the two block :rea
surrounding the proposed shelter.
We' feel this shelter is .incompatible
usage in North Chula Vista. It will lower
and the safe use of our, homes,'
While the stated purpose of the shelter is for familie" , we
feel that it will lure homeless men into our community. Mal '.y of
.'
these' men are" spaced oj.lt" on drugs or alcohol and are a dis :.inct
danger to surrounding residents,
The maintenance of the shelter will put a burden on th'!
tax payers of Chula Vista,
,A.'.shel ter that draws people from
etc. is not to the best interests of
residents.
;!l- ---~-~ _~~=f:::_
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Members of the City
request that yo,'
,
Fourth Ave. ChuJa
with the present Jand
our property valu's
National City. San Die.;o.
Chula Vista taxpayers :md
------------------------------- -------------------------- .------
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March 25,' i993
Members Of the city Council,
We respectfully request that you
reconsider opening a homeless shelter at 41 Fourth Aye. Chula
Vista.
We are property owners and residents of the two block area
surrounding the proposed shelter.
We feel this shelter is incompatible
usage 'in North Chula Vista. It will lower
and the safe use of our homes.
While the stated purpose of the shelter is for families, we
feel that it will lure homeless men into our community. Many of
.'
these men are"spaced out" on drugs or alcohol and are a distinct
danger to surrounding residents.
The maintenance of the shelter will put a burden on the
tax payers of Chula Vista.
Nshel ter that draws people from
etc. is not to the best interests of
d:::::__~~~
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-------------------------------
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with ~he present land
our property values
National City, San Diego,
Chula vista taxpayers and
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We, the undersigned, declare that we live in the vicinity of South Bay Community Services'
runaway & homeless youth shelter, Casa Nuestra. We have found that Casa Nuestra has not
posed any problems to our neighborhood. There have been no problems with noise, garbage,
loitering, or any other such problems from their facility's clients. The exterior of their house
is kept clean and blends in with the other houses on the block. They have been considerate
neighbors to us.
03
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/ff~'{2
COUNCIL AGENDA STATEMENT
Item ~
Meeting Date 05/11/93
ITEM TITLE:
REPORT
ENVIRONMENTAL ZONE TASK FORCE CONCEPT
PAPER AND RECOMMENDATIONS
SUBMITTED BY: Environmental Zone Task Force
(4/5ths Vote: Yes
No.X">
BACKGROUND:
On January 12, 1993, Council created a 14-member Task Force to identify ways of attracting
"environmentally sound" businesses to Chula Vista. At that meeting Council directed that the
Task Force would commence February I, 1993 and sunset in six months (July 1993).
In early February Councilman Fox submitted 14 names as Mayoral nominees for the Task Force
and on February 9 those individuals were ratified by Council. Members represent the business
community, environmental and non-profit community organizations, education, the San
Diego/County Reinvestment Task Force, the Chula Vista Council, and the Chula Vista Economic
Development Commission (see Exhibit A). Councilman Fox chairs the Task Force.
The Task Force was initially charged by the Mayor with sponsoring "state legislation amending
the Enterprise Zone State code...in order to include two demonstration projects - one in Chula
Vista - aimed at encouraging environmentally sound business/industrial development within the
zone... ". Two key concepts were proposed at that time: 1) enticing existing companies through
state and local incentives, and 2) establishing an incubator program to "grow" new start-up
businesses. The incubator program would also utilize state tax incentives and work with local
lenders.
The first meeting of the Task Force was held on February 26. Two Focus Groups were also
formed: 1) Financial Incentives, and 2) Incentive Eligibility Criteria. The Financial Incentives
Focus Group brought in community resource people representing such areas as environmental
management consulting, Bankers CDC, Small Business Financial Corporation CDC, City of San
Diego Economic Development/Enterprise Zone, California Trade and Commerce Agency, and
Bond Counsel (see Exhibit B). On April 30 the Task Force adopted the Concept Paper as
attached (dated May 3, 1993).
RECOMMENDATION: The Task Force recommends that Council: 1) accept and approve
the Border Environmental Commerce Zone (BECZ) Concept Paper dated May 3, 1993, and 2)
support the application for CDBG funds for a full-time BECZ Coordinator by vote at the
May 25, 1993 Council meeting.
BOARDS/COMMISSIONS RECOMMENDATION: The Concept Paper and recommen-
dations are submitted by the BECZ Task Force.
/'j- /
Page 2, Item A
Meeting Date 05/11/93
DISCUSSION:
A. Proe:ram Concept
The program, as currently envisioned, includes the following basic concepts:
1. Creation of a Joint Powers Authority (JP A) including the jurisdictions in the Zone (i.e.,
Cities of Chula Vista, San Diego, National City, and Imperial Beach and San Diego
County) essentially covering the area south of Highway 94 to the border; east of 1-5 and
west of future SR 125. (This would not require State legislation.)
2. State designation of this area as a Border Environmental Commerce Zone. Such
designation would potentially establish a north/south Demonstration program. (This
would require State legislation. Initial legislation designating the Zone is proposed for
this year--with actual State incentives to be requested next year.)
3. Creation of a non-profit entity to handle the daily administration of the program. The
non-profit entity could be contracted by the JPA to administer an Environmental
Technology Resource Center (ETRC), an Incubator Program (the incubator facility to be
located in Chula Vista) and potentially one or more for-profit subsidiaries having
environmentally-oriented goals. (The Task Force is recommending the use of City
CDBG funds to immediately hire the non-profit Zone Coordinator.)
The purpose of the ETRC would be to provide centralized technical and business assistance, to
seek state and federal funding for innovative programs and to be an environmental business
clearinghouse. The ETRC would provide technical and financial assistance to qualifying
businesses, i.e., to both incubator tenants and non-tenants within the Zone. In addition to
eligibility for ETRC services, incubator tenants would benefit from cheap, flexible space and
shared on-site services/amenities such as clerical, computer equipment and conference rooms.
The Concept Paper more fully explains the types of assistance to be provided by the ETRC and
the Incubator Program.
B. Fundin!!: for Zone Coordinator
The Task Force is recommending that City Council approve the program in concept as proposed
and provide up-front seed money for a full time Zone Coordinator. The seed money to hire the
Zone Coordinator would come from FY 93-94 CDBG funds. The Task Force's intent is for
Council to make a commitment to hiring a full-time professional to undertake a complex and
time-consuming effort, i.e., to flesh out the programmatic, political, structural, legal, and
financial issues and to actively seek public and private funds. . The Zone Coordinator would
work for the non-profit, which could initially consist of the individual filing the Articles of
Incorporation, potentially the Chula Vista City Manager.
1'1 ",)...
Page 3, Item ~
Meeting Date 05/11/93
C. Outstandim! Issues
Because the proposed Zone Program entails partnerships at the local, regional, state and federal
levels, as well as significant demands on resources (i.e., staffing, operating costs, financial
incentives). There are numerous issues to be addressed.
Issues which staff and the Task Force have identified as needing to be addressed include:
. Political support from the proposed participating local entities.
. Viability of proposed legislation creating zone and new tax incentives.
. Related on-going and potentially conflicting or competitive efforts at the State and
local levels.
. Viability of linking program to one or more of President Clinton's economic
stimulus/economic conversion federal funding programs.
. Viability of securing private corporate dollars.
. Establishing linkages with existing technical assistance/financial assistance
resources.
. Financial participation of participating local jurisdictions.
. Refinement of business eligibility criteria for incentive programs, including
technical assistance from the ETRC.
. Zone administration, i.e., staffing needed for the program (under the IPA, the
local jurisdictions themselves and the non-profit agency/ETRC/lncubator).
. Viability of establishing North/South Demonstration Program (and specifically of
creating a partnership with the Silicon Valley Environmental Roundtable and
Environmental Technology Center) (Exhibit C).
FISCAL IMPACT:
The Task Force is recommending that Council appropriate $100,000 in CDBG funds for hiring
a BECZ Coordinator to implement the program. Additional impacts include staffing costs which
would be required to direct and support the program's implementation. Such staffing would be
required to assist in the creation of the IP A and non-profit, solicitation of funds, submission of
legislation, and general program development (i.e., eligibility criteria, incentive programs, and
administration.)
Exhibits:
(A)
(B)
(C)
Membership
Financial Incentives Focus Group Resource People
Silicon Valley Environmental Roundtable and Technology Center
~/
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[C:IWP51ICOUNCILII 13SIZONE-I.l 13]
CONCEPT PAPER
BORDER ENVIRONMENTAL COMMERCE ZONE (BECZ)
Prepared by the Chula Vista Environmental Zone Task Force
May 3, 1993
This paper has been prepared by staff to outline the proposed Border Environmental Commerce Zone
(BECZ) as currently envisioned by the Chula Vista Environmental Zone Task Force.
L BORDER ENVIRONMENTAL COMMERCE ZONE (BECZ) GOALS
The proposed BECZ will be designed to assist environmental technologies/services and thus
strengthen an emerging, high-growth-potential economic base (see "Future of Environmental
Industries," Exhibit A). More specifically, the BECZ is intended to create an environment in
which innovative, minimal-impact processes and/or end-use products can be developed and
utilized to help clean our air, water and land by providing incentives for companies that
manufacture products or provide services that are environmentally beneficial, in a manner that
is environmentally friendly.
The BECZ is envisioned to address the proposed North American Free Trade Agreement
(NAFT A) in terms of attracting both" clean" industries and "clean-up" technologies to the border
area in anticipation of increased demand for these technologies and services on both sides of the
U.S./Mexico border.
Finally, the BECZ is envisioned as a "testing ground" for a partnership oflocal, regional, state
and federal entities to join together in a Demonstration Program. Based upon the Pilot
Program's experience, the program can be modified and replicated throughout the state. The
Zone will bring the entities of Chula Vista, City of San Diego, County of San Diego, Imperial
Beach, and .National City together in a border-oriented, regional approach which utilizes local
incentives and resources as well as state-enabling legislation and resources. BECZ initiatives
will support existing and proposed state economic development and environmental technology
related efforts, including the California Enterprise Zone and Recycling Zone Programs (already
operating in San Diego County) and the state's CalEPA Environmental Technology Partnership
Program, and will support national efforts such as economic conversion/technology transfer
programs.
II. BORDER ENVIRONMENTAL COMMERCE ZONE (BECZ) OBJECTIVES
In order to accomplish the above goals, the BECZ will be designed to encourage:
L Research and development of innovative environmental technology.
2. Commercialization of new environmental technology.
3. Start up of environmentally sound businesses.
4. Export of U.S.-based environmental technologies, goods and services.
S. Attraction and expansion of environmentally sound businesses having a significant
economic impact.
",5'
Page 1
A variety of assistance programs will be offered within the Zone in order to achieve its goals
and objectives.
III. QUALIFYING INDUSTRIES
The criteria established in this section determine a business' eligibility for BECZ assistance and
incentives. Types of eligible businesses include "producers", "users", or "service providers",
as defined below.
. Producer
A company which innovates, develops or manufactures an
environmentally-sound product for one of the categories under Section B.
. User
Any business which uses environmentally sound technology, defined as
technology that goes above and beyond the required control technologies.
. Service Provider
Any business which provides for and utilizes environmentally sound
processes.
A. Criteria Level I (Environmental Factors)
A qualifying business MUST:
1. Demonstrate that it utilizes the highest level of pollution prevention
technology/processes with a zero discharge goal. For those that do not use
control technology, a qualifying business must demonstrate that it strives for
minimal depletion of the natural resources it uses.
2. Achieve a threshold score on an Environmental Audit measuring environmental
impacts. Audit criteria will include, but not be limited to such factors as:
a) Historical environmental compliance record
b) Projected measurement of discharge to air, land and water
c) Storage and utilization of chemicals
d) Projected environmental contribution of product
e) Production process
f) Air Pollution Emission requirements:
(1) Compliance with one of the following measures - if the
company is subject to the Air Pollution Control District's
New Source Review requirements:
. Best Available Control Technology
. Reasonable Available Control Technology
/9--(,
Page 2
(2) Participation in the State-mandated Permit Assistance
Program - if the company meets the Small Business Permit
Assistance definition of "small business"':
g) Performance of a Health Risk Assessment - if required by the
APCD under the Toxic Hot Spots Program.
3. Meet minimum economic viability criteria.
A qualifying business MUST NOT:
1. Import or collect, for the primary purpose of disposal and/or transport of toxic,
hazardous or radioactive wastes. Non-catalytic thermal destruction technologies
would not qualify. The Zone is not intended to encourage off-site treatment,
storage, disposal or recycling (TSDR).
B. Criteria Level 2 (Categories of Business)
A qualifying business must fall into one of the following categories.
1. research, development and manufacturing of pollution control equipment
2. technologies or strategies that prevent pollution or decrease waste generation
AND emit small amounts of pollutants in the production phase
3. businesses producing products or processes promoting the conservation of natural
resources, such as water reclamation and sewage treatment technologies
4. development of alternative energy/fuel sources
5. pesticide and herbicide alternatives
6. non-point source treatment technologies
7. industries utilizing innovative low emission technologies
8. a business that exports products or services using environmentally-sound
technology
9. consultant services
C. Criteria Level 3 (Non-qualifying business/Reapplication)
A non-qualifying business may consult with the Environmental Technology Resource
Center (ETRC) in order to identify methods to successfully achieve compliance with
Zone eligibility criteria (Le.: addition of pollution control technology, reduction of waste
stream discharge, conversion to toxic-free processes, etc.). The company may
subsequently reapply and be eligible for BECZ incentives.
D. Criteria Level 4 (Training Requirement)
The BECZ will become a leader in environmental education and awareness in Southern
California for the business community. The Center will accomplish this through the
,
dermed as a business which employs less than 100 people and/or which emits less than 10 tons a year of any 1 pollutant and less than 20 tons per year of all
pollutants
/9-7
Page 3
involvement of all participants in the zone, through their attendance at educational
seminars and/or through their donation of technical expertise to educational programs.
The Environmental Education program will tap state-of-the-art pollution prevention and
control methods, leading-edge applications of new technologies, and multi-national
environmental management approaches.
E. Criteria LevelS (On-going Compliance)
Businesses receiving BECZ incentives obligate themselves to comply with BECZ goals
and eligibility criteria and State laws and regulations during the period of assistance.
Noncomplying businesses would be subject to penalties.
Violations of state law include: a) willful intent to violate an emission standard; b)
violation of an emission standard through negligence; or c) administrative violations.
Zone penalties will vary based upon the nature of the violation(s), per types a, b and c.
IV. BORDER ENVIRONMENTAL COMMERCE ZONE BOUNDARIES
The BECZ is proposed to include the City of Chula Vista, the southern portion of the City of
San Diego, portions of the unincorporated County of San Diego and most of the Cities of
National City and Imperial Beach (see Exhibit B).
Specifically, the BECZ is proposed as a block, bordered by the United States-Mexico border to
the south, moving a total of 15 miles to the north using the major transit systems on all three
sides. These transit routes include 1-5 to the west, State Route 94 to the north and future State
Route 125 to the east. The Zone includes all land within these boundaries and a two-mile buffer
zone outside and along all three transit routes to provide businesses with quick access to the
freeway system and the border.
V. BUSINESS ASSISTANCE AND FINANCIAL INCENTIVES
As mentioned above, the BECZ is envisioned to offer a range of assistance, including financial
incentives tiered to correspond to both the individual company's risk factor (or success quotient)
and its potential economic impact - with more generous incentives available to low risk, high
impact businesses.
Structurally, the zone is proposed to offer various types of assistance via the following delivery
systems:
1. Joint Powers Authority covering the jurisdictions included within the Zone.
2. Non-profit Agency with non-profit and/or for-profit subsidiaries to include an
Environmental Research Center/Incubator Program
3. State tax credits and/or other State-authorized incentives
4. Participating Local governments' incentives (including Redevelopment Agencies)
5. Potential Federal incentives
/CJ~ ~
Page 4
Environmental Technology Resource Center/Incubator Program
An Environmental Technology Resource Center/Incubator is proposed to offer centralized
environmental educational business assistance programs. The ETRC would become a source for
state-of-the-art environmental technology education, information, and training for the business
community in Southern California. The ETRC will be an integral part of the Environmental
Zone, providing leading-edge pollution prevention and control training to all participating
businesses. The technical assistance and financial assistance programs would be tailored to the
type of industry, the individual business' stage of development, and the anticipated economic
impact. The ETRC and Incubator ideally would be co-located in one facility. The ETRC's role
would be to:
. Serve as an information clearinghouse/referral system
. Provide access to financial assistance and technical assistance
. Provide regulatory compliance and permit processing assistance
. Provide centralized resource for displaced/transitioning workers and businesses
The proposed program entails both an "Incubator with walls" and "Incubator without walls"
concept. As proposed, the Incubator Program would be operated by a regionally-based non-
profit entity which potentially would act as an umbrella organization for one or more for-profit
subsidiaries.
1. "INCUBATOR WITH WALLS"/TECHNICAL ASSISTANCE
This program would entail the construction of one or more R&D/industrial incubator facilities.
The facility(ies) would offer space to qualifying start-up, re-emerging and small businesses. The
non-profit's charter would require that these physical facilities be located within the City of
Chula Vista.
The incubator facility would offer a range of advantages and on-site services to start-up, re-
emerging businesses, and small businesses including, but not limited to: inexpensive and
flexible space, shared equipment, capacity image enhancement and convenient on-site networking
and mentoring.
Additionally, business development and marketing development services would be made
available on- and off-site. Examples of general technical assistance which would be offered to
incubator tenants are highlighted below in order of "evolution of need" by individual companies:
Space and Shared Services
. inexpensive, flexible and convenient space
. shared services, such as equipment and inventory control
. capacity image enhancement
Business Development Services
. planning
. basic financial services
/'''1
Page 5
. basic marketing
. introduction and mentoring
. technology application
. regulatory approval fast track
Marketing Development Services
. market definition
. getting products to market
. import/export
. sales support systems
. order fulfillment support systems
Advanced Growth Services
. reordering the company for growth
. developing partnerships and joint ventures
. creating new organization and ownership
. developing venture capital strategies
. valuation of the company
It would be the intent of the program to provide an environmentally-permitted facility to the
extent possible to avoid environmental review delays and costs for individual tenants. The
incubator would also facilitate testing of product prototypes both on- and off-site. The building
would be customized to meet the environmental industry's specific needs including "clean room"
space.
The incubator facility would be managed by an on-site Incubator Coordinator who would be
responsible for providing centralized management of the facility's operations including overhead
and leasing as well as providing a package of incentives for tenants and access to technical and
professional services. Such services could be provided pro-bono or at a discount to resident
tenants.
In order to qualify to located within an incubator facility, candidate tenants would be required
to be screened by both a Technical Advisory Council and a Financial Advisory Council.
Tenants would be required to meet certain criteria including preparation of an acceptable
business plan, demonstration of need, business efficacy and product viability. Tenants would
also be required to "contract" with the incubator program to undergo a program of technical
training (for example, via Southwestern College or some other identified consulting entity) or
to link with a skilled team of advisors. An exit policy would be developed regarding turnover
of incubator tenants.
2. "INCUBATOR WITHOUT WALLS"/TECHNICAL ASSISTANCE
The Incubator program as described above entails a Technical Assistance delivery system based
upon a networking of for-profit and non-profit resources which would be offered through the
Environmental Technology Resource Center (these could be co-located in the same facility).
19' I~
Page 6
This network of services would also provide assistance to qualifying businesses within the Zone
which are not tenants of the incubator facility.
Examples of specific local technical assistance public and private partnerships which may be
resources for the proposed BECZ, or serve as model programs, include:
Project/Program Description Status San Diego Application
California Environmental Technology Emerging state consortium Assist funding for research and
Partnership (CETP) demonstration projects. Aid export
of locally produced product.
Center for Applied Competitive Existiog program at City Assist industries to modernize
Technology (CACT) - City College College, sponsored by NIST manufacturing, to develop quality
management approaches (TQM)
California Manufacturing Technology Existing program at EI Camino Assist small aerospace businesses
Center (CMTC) - EI Camino College College shift from defense to commercial
manufacturing. Job Training.
Alternate product markets.
Small Business Innovation & Existing SBA program with Source of research & development
Research (SBIR) Program expanded funding funds for small businesses.
Small Business Technology Transfer Emerging SBA program Source of cooperative R&D funds
(SBTT) Program for small businesses.
National Institute of Standards and Existing NIST program Funding source for R&D through
Technology (NlST) Advanced government-business partnerships
Technology Program (ATP) applying CRADA agreements.
DOT Federal Highway Existing FHW A program Infrastructure technology program
Administration (FHW A) Inter Surface conducting demonstration projects
Transportation Efficiency Act such as Intelligent Vehicle Highway
(ISTEA) Projects System (lVHS).
CALST ART public-private Existing California program Consortium for developing and
partnership promoting state based transportation
technologies.
Western States Transportation R&D Emerging California project Future center to develop
Center transportation related technologies.
Source: San Diego Economic Adjustment Program Report
Other sources of Technical Assistance include Southwestern College's Small Business and
International Trade Center (and the SBDC's proposed SBIR and CRTA centers - which link with
NASA and DOD among others), and the San Diego Consortium and Private Industry Council,
the Sweetwater Union High School District Career Awareness Center, and private consultants
such as attorneys, accountants, local professors, local environmental technology industrialists and
related experts.
Examples of specific Environmental Technology Resource Center technical assistance services
which could be available to incubator tenants and/or non-tenants include:
. productivity and quality assessments
. review of manufacturing methods and processes
1'7'1/
Page 7
. business systems and access to databases
. networking assistance with plant layout and operations
. advice on acquisition of equipment and qualifications of suppliers
. total quality management and related competitiveness training
. exporting
. research and development
. conversion and technology transfer strategies (e.g. feasibility; product development;
commercialization; linkages with defense and other industry, federal labs, etc.) NOTE:
This ties into President Clinton's proposed manufacturing extension program.
. procurement assistance to businesses seeking government contracts
. displaced worker training/entrepreneurial training
. permit facilitation
3. FINANCIAL ASSISTANCE PROGRAMS
In addition to Technical Assistance, the BECZ is proposed to offer direct financial incentives
which as mentioned earlier would be tailored to the businesses' needs, stage of development and
level of risk.
Examples of contemplated incentive programs are as follows:
. State "mandated" CALEPA Regional One Stop Permit Center
. State "mandated" Cal Environmental Technology Partnership (CETP) Special Project
. Targeted Environmental Technology demonstration grant program (existing - CalEP A and
Trade and Commerce)
. Recycled Products Market Development Program (being developed by Integrated Waste
Management Board)
. Extension of Recycled Products Investment Tax Credit (existing Statewide; expires
6/30/93)
. Seed Capital Fund (loan/grant/guarantees) for start-ups and re-emerging "spin-offs
. Venture capital pools (equity financing)
. Industrial Development Bond (IDB) Credit Enhancement
. IDB Issuance Fee Waivers
. Banker's CDC loan preferential treatment
. State Enterprise Zone incentives (existing - City of San Diego Enterprise Zone)
. State Recycling Zone incentives (existing - City of San Diego Enterprise Zone)
. State tax deduction for net operating loss (front-loaded)
. State sales tax exemption for qualified equipment (e.g. pollution control)
. State corporate income shelter
. State tax credits to lenders (personal, commercial and bond) and to investors (equity and
stock), allowing 5 year carry forward
. State preference for Industrial Development Bond allocations
. Redevelopment land or predevelopment subsidies
. Revolving loan fund (Real estate/working capital)
. Loan guarantees (Real estate/working capital)
. Import/Export Revolving Loan Fund
. Government contract preference
. Long term lender CRA focus
I fj,/.t
Page 8
Exhibits C and D illustrate the proposed Tiered Incentive Process which correlates business
needs and risk levels with assistance available.
VI. BECZ ADMINISTRATION
BECZ Joint Power Authority (JPA Board)
As referenced earlier, the Zone envisions a multi-jurisdictional, regional authority as the
umbrella organization. This body would be formed as a Joint Powers Authority (JPA). The
JPA would be a municipal corporation whose primary roles would be to:
1) Provide a vehicle for program coordination among the 5 jurisdictions.
2) Provide a regional, geographically-based entity for designation as a State Incentive zone.
3) Act as the general policy-making oversight board for the Zone and the contractor to a
non-profit administrative entity.
4) Provide a regional tax-exempt bond issuance mechanism.
5) Provide a regional governmental conduit for state, federal and/or private funds, as
needed.
6) Act as a liaison to other governmental entities as appropriate.
However, it should be noted that the JPA would have no greater authority than the powers of
the respective jurisdictions and then only to the degree that such powers are actually delegated
to the JP A. The JP A board would be composed of representatives from each of the participating
entities' legislative bodies.
BECZ Non-profit
The JP A would transact its daily business through a contractual relationship with a separate non-
profit organization. The non-profit's Board would be comprised of primarily private sector
constituents. The primary roles of the non-profit entity would be to:
1) Adopt and implement the goals of the BECZ (as initially outlined herein).
2) Adopt the BECZ's Incentive Eligibility Criteria (as initially outlined herein) and insure
that eligibility criteria reflect the stated BECZ environmental and economic goals.
3) Establish an Environmental Technology Research Center (ERTC) to further BECZ goals.
4) Establish an Incubator Program to further BECZ goals.
5) Create other for profit and/or non-profit subsidiary organizations/programs to further
BECZ goals.
6) Establish a Technical Advisory Council to advise the Non-profit regarding technical
issues relating to general program policy, incentive eligibility criteria, program
compliance issues, etc.
7) Establish a Financial Advisory Council to advise the Non-profit regarding business
management and financial assistance matters, including financial incentive structuring and
eligibility.
8) Administer BECZ technical assistance and financial assistance programs.
9) Solicit and administer program funding - public and private; for both operating costs and
business assistance programs.
10) Fill Non-profit Board vacancies.
19--/3
Page 9
11) Advocate for a business climate conducive to targeted environmental industries (within
non-profit guidelines).
As a non-profit, this entity could be a conduit for public and private grants and contributions and
would have greater flexibility than a governmental organization in terms of such items as
procurement policies and practices.
As mentioned, the Non-profit could act as an umbrella organization for one or more for-profit
or non-profit organizations. The purpose of these entities would be to generate revenues to
contribute to the program's costs while concurrently pursuing environmental zone goals and
objectives. An example of this might be the following scenario:
1. A private land owner donates contaminated property to the Incubator Non-profit.
2. Private companies donate remediation investigation and clean-up services in exchange for
equity participation.
3. The Bankers CDC makes loans to private buyers of the cleaned up property in return for
CRA credit.
4. The cleaned up property generates income for the Incubator Program and "investors."
VII. PROGRAM COSTS/FUNDING SOURCES
Costs
The Zone as proposed would require very significant funding commitments. In the immediate
stages, funds would be needed to pay for a full-time Zone Coordinator to develop and refine the
overall Zone concept, to assemble a team of experts, to mobilize the participating entities and
establish the organizational structure to identify and secure funding sources, to identify and
secure a location for the ETC/Incubator, and to pursue State legislation as needed. The source
of seed money being recommended is Community Development Block Grant monies contingent
upon equal matching from other sources.
Costs of the Zone program's overall implementation and management are difficult to identify
at this time. However, funding is anticipated to be needed at a minimum for the following:
1. ETC/Incubator
. Land acquisition and improvement
. Facility construction
. Equipment
. Operating and maintenance costs
. Staffing
Incubator Manager
Clerical support
2. Technical and Financial Advisory Councils
. Staffing (to provide support for such activities as Incubator tenant screening,
background checks, monitoring)
. Consultant services
/9-/1
Page 10
3. Environmental Border Zone JPA
. Staffing (to support public meetings, bond issuances, and general administration)
Fundinl! Sources
Funding is anticipated to be secured from both public and private sources. Currently, the Task
Force envisions the City of Chula Vista and/or other participating entities contributing up-front
seed money for a BECZ Coordinator as discussed previously. Assuming funding is allocated
up front, the BECZ Coordinator and team will further develop and implement the initial
ETRC/lncubator program.
Subsequent revenues are anticipated to be a combination of state, federal, local and private
funding with the emphasis on private corporate dollars. Further investigation of potential
governmental grant programs and private funding sources is necessary to develop a budget
strategy. Possible federal sources include DOC, DOE, EDA, DOT, DOL with an emphasis on
President Clinton's Economic Stimulus/Economic Conversion programs. Possible state sources
include the California Environmental Partnership Program as well as specific direct financial
incentives via state tax benefits for individual businesses. Other state-related possibilities include
such items as targeting revenues from Air Quality Management Districts, waiving state bond
issuance fees, etc.
Potential corporate funding could come from budgeted Outplacement Programs, which currently
account for significant dollars.
The ETRC/lncubator facility(ies) itself could be acquired through purchasing, leasing or private
donations. Potential funding sources include federal, state, and local governments, private
corporations, foundations, and venture capital. Financing mechanisms could include:
. public/private partnership
. debt financing
. equity financing
. cash or in-kind contributions
. grants or loans
. public stock offerings
. limited R&D partnership
VIII. STATE LEGISLATION
The Task Force currently recommends immediately pursuing state legislation which would at
a minimum, identify the Environmental Technology Commercial Zone as a state authorized
regionally based incentive zone. The legislation would identify the JPA and non-profit
ETC/lncubator program, and establish a legislative framework under which State Enterprise
Zone/Recycling Zone incentives can be linked and additional State Environmental Commerce
Zone incentives developed. As the Environmental Zone is further developed by the BECZ
Coordinator, additional legislative authority may be requested.
19'15'
Page 11
IX. SUMMARY OF PROPOSED RECOMMENDATIONS
A brief summary of the Task Force's recommendations is as follows:
1) Request the Chula Vista City Council to authorize a FY 93/94 allocation in City of Chula
Vista CDBG funds to hire a full-time BECZ Coordinator (as staff to the proposed non-
profit administering agency; see #2 below) and related consulting services to fully
develop and implement the Zone program. The approval of CDBG funds would be
contingent upon receipt of matching public and/or private funds.
2) File Articles of Incorporation for a Non-profit organization to act as the umbrella
administrative entity for the ETRC/Incubator Program. (The individual filer of the
articles of incorporation would constitute the Board until the full Board is appointed; the
initial Board member could be the Chula Vista City Manager.)
Identify the composition by category of expertise and geographic representation of the
non-profit Board. (Note: Appointment to the Board could be tied to financial
participation.)
3) Form a Joint Power Authority in conjunction with National City, Imperial Beach, City
of San Diego, County of San Diego and City of Chula Vista to coordinate the multiple
jurisdictions' participation, with the capacity to issue tax-exempt bonds. (Note:
Appointment could be tied to financial participation.)
4) Submit legislation seeking state designation of the JPA as a Border Environmental
Commerce Zone, and designating the Zone and the Environmental Technology Research
Center/Incubator Program as a State Pilot Project. (Note: Linkage with the Silicon
Valley ETRC/Incubator Program which is also in its embryonic stage should be
considered.)
5) Pursue federal funding.
6) Pursue State legislation authorizing specific State incentives for BECZ eligible
businesses.
.fIG X HI I!J/S NOT SCANNED
WPC f:\home\conundev\791.93
19"/1,
Page 12
February 3. 1993
MEMO TO:
The Honorable City Council
Councilman Bob FO~
ENVIRONMENTAL ENTERPISE ZONE TASK FORCE
FROM:
SUBJECT:
EXHIBIT A
Enclosed for your approval are the individuals the Mayor would like appointed to the
Environmental Enterpise Zone Task Force.
RF;pw
Encls.
zone
cc: City Manager Goss
Barbara Bamberger
/1"/ ?
~N\'!RONMsNTAL ENTERPRIZE ZONE TASK FORCE
REPRESENTATIVES
a) 14 members
b) 5 members from the Business Community:
1 - Banking
1 Commercial Real Estate
1 - Business
1 - Chamber of Commerce
1 - Enviromental Technology
c) 5 members from Environmental/Community organizations/local
universities:
2 - Environmental Organizations
1 - Non-profit Community Development Corp
1 UCSD
1 Southwestern College
d) 4
members from Governmental Agencies:
2 city Council Members
1 - city/County Reinvestment Task Force
1 - Economic Development Commission
----------------------------------------
ICJ"/Y
/
.
BUSINESS coMMUNITY REPRESENTATIVES:
1. Banking - ENRIQUE MELGAR
Manager, Chula vista Branch for International savings Bank
2.
Real Estate - BERNIE RHEINERSON
chairman of Legislative Committee -
Federation and Building Industry
Directors
construction Industry
Association Board of
3.
Business - SHEILA WASHINGTON
california Business Incubator Network
4.
Chamber of Commerce - DON BLIND
Laidlaw Inc.
5.
Environmental Technology - GRANT FERRIER
Editor-in-Chief Environmental Business Publishing Co.
Dftf\J NOB~
ENVIRONMENTAL/COMMUNITY/UNIVERSITY/ REPRESENTATIVES
1. Environmental organization -DIANE TAKVORIAN
Environmental Health Coalition
2. Environmental organization - MICHAEL sHAMES
sierra Club
3. community Development Corp. - JAY POWELL.
city Heights community Development Corp
4. Southwestern College - VICTOR CASTILLO
project Coordinator, Business International Education Program
5.
university
Institute
studies
of California San Diego - GORDON MCDONALD
for Global Conflic and change Environmental
GOVERNMENTAL AGENCIES
1. city County Reinvestment Task Force - JIM BLIESNER
Reinvestment Director
2. councilperson SHIRLEY HORTON
3. councilperson BOB FOX
4. Economic Development commission -
19''/ ,
EXHBIIT B
BORDER ENVIRONMENTAL ZONE
, FINANCIAL INCENTIVES
FOCUS GROUP
1. Stewart Borie (310) 393-4358
Environmental Partners (F) 295-5743
937 Tenth St., Suite 5
Santa Monica, CA 90403
2. Jeni Roberson 291-3594
Bankers CDC
P.O. Box 882228
5353 Mission Center Rd #218
S.D., CA 92168
3. Lee Fenn 291-3594
Small Business Fin Corp. CDC (F) 291-6954
P.O. Box 882228
S.D., CA 92168
4. Mark Sullivan
City of San Diego Economic Development 236-6235
Finance Specialist (F) 236-6512
1200 3rd. Ave., Suite 1620
S.D., CA 92101
5. Jim Bleisner 531-6272
County Community Reinvestment Task Force (F) 531-5199
1600 Pacific Hwy, MS A-6
S.D., Ca 92101
6. Bill Hawk 452-0504
Stone & Youngberg
4350 Lajolla Village Dr.# 805
. S.D. 92122
7. Enrique Melgar
International Savings Bank
296 H Street
Chula Vista, CA 91910
8.
Ken Clark
Southwestern College SBDC
900 Otay Lakes Rd.
Chula Vista, CA 92010
421-6700
Ext. 1-5849
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Chula Vista leads drive
to attract clean industry
Conversion: South Bay
zone to ease defense cutbacks
BY RICHARD CORE
(
The city of Chula Vista is spearheading
a drive to attract environmentally benefi-
cial businesses to the South Bay. The goal
is to increase the region's job base and aid
its conversion from defense-related indus-
tries.
The effort, in the early planning stages,
is being coordinated by a 14-member task
force appointed by the Chula Vista City
Council.
"What we're trying to do is create an
all-encompassing program, specifically
for oncoming environmental technologies
and businesses that will help clean up our
land and air and water," said Barbara
Bamberger, the city's environmental
resources manager.
As now envisioned, the Border Environ-
mental Commerce Zone would be roughly
bounded by San Diego Bay, State Route
125, State Route 94 and the international
border. Within those boundaries, new and
existing businesses considered to be envi-
ronmentally sound would be eligible for
loans, grants or tax incentives.
HThis is not an enterprise zone as they
currently exist," said Cheryl Dye, the
city's economic development manager.
"What we're going to do is build upon
that concept. "
Re<:ommendation Coming
A draft proposal for the environmental
zone was considered by the task force
board late last week. Its recommendation
to the city council is expected this month.
After Chula Vista's council approves
the concept, it will then be circulated to
the city councils of Imperial Beach,
National City and San Diego, and the
cou.nty Board of Supervisors for
approval.
Stale legislation also would be required
O( 'I
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Ot -,
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Of ,
. 41
ot t
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-
----
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for the tax incentives and other portions
of the program.
As now envisioned, the program would
be operated under a joint powers agree-
ment among the participating jurisdic-
tions. A private, non-profit agency staffed
with professionals having expertise in
business, environmental technologies,
finance and other areas would administer
it.
Funding would be soughl from federal
agencies such as the Department of
Defense and Department of Energy.
Chula Vista took up the effort at the
urging of Councilman Bob Fox, who said
he proposed the idea after hearing Presi-
dent Bill Clinton and Gov. Pete Wilson
championing environmentally safe tech-
nologies as a means of revitalizing
defense-dependent economies.
HIt's going to be a new and evolving
business that's going to be blossoming all
over the world," Fox said.
Future Silicon Valley
"My ultimate dream is that this pro-
posalturns the South Bay into the Silicon
Valley of the future," he said. "If we do it
right, it has that potential. to
Dan Noble, vice president of Environ-
mental Business International, a San
Diego research, consulting and publishing
company, said U.S. businesses developing
processes and products for cleaning up the
en-vironment account for an estimated
$123 billion in revenues annually. By the
end of the decade, they will bring in about
$200 billion, Noble said.
More than 40,000 companies nationally
are involved in environmentally oriented
businesses, about 300 of which are traded
publicly, he said.
HIt has been a major growth industry in
the last 10 years," Noble said. "It might
have grown even more ifit weren't for the
Reagan administration."
That growth has slowed somewhat
recently.
Hit's a measured growth," he said.
HBut at least it's growing."
/~ '-23
1
MAY-11-'93 TUE 08:29 ID:
TEL NO:
11011 P02
/
,
~/9
THE CITY OF
SAN DIEGO
JUAN VARGAS
QlQUNOIl..MIMIE"
eiGHTH Dt8T"IOT
May 10, l1111J
The Honorable Tim Nader
Kayer
city of Chula Vista
276 Fourth Ave.
Chula vista, CA 91910
Dear Mayor Nader:
I am writing to endorse Chula vista'a ptoqram to assist
environmentally--oriented businesses in locating in the South Bay.
Environmental technology ano related industries have the
potential to bring jObS to the South Bay.
i i.':;L
I am told that on May 11, the Chula Vieta Taek Foroe will
recommend the creation of a regional Border Environmental
Commerce Zone in partnerehip with the state and federal
governments as well as the private sector. Hopefully, this
approach will spur economic growth while helping the environment.
The city of Chula Vista 1s to be commended.
sincer8elY,
~".... V;lC<l~
JVAN ~ -:-
councillll8lDber
Eighth District
JVlpom
alY~nllulldJng . 202 C StIwt . SanDiego,~ 92101 . (619)236-66llll
~
DIVERSITY
IlRNGS us All. TOOEllfi
.IW....,......,..,.,~
Iq - 24-
SD CNTY BRD OF SUPRVRS TEL No.619-557-4025
May 11.93 11:40 No.007 P.02
e
oIt~,.. /~
r
BRIAN P. BILBRAY
CHAmMAN
-.....-
....DI!IlO__~_
May 11, 1993
lbe Jlonorable 11m Nader
Mayor. City of Cbula Vista
1:16 Fourth Avenue
Chula Vista, CA 91910
Dear 11m:
I want to c:ongratulate <l1ula Vista's effott& to assist environmenta11y-orlented business to
locate in the South Bay. Bnvironmental technology and related indUSU'les dearly have
tremendous growth potential which can translate into slgnlRcantjobs and an overall positive
ec:onomlc Impact upon our communities.
I undersland that on May 11 the Cbula Vista Task Force will be recommendlDJ the c:nlatlon
of Ii regionally-based Border Environmo.ntal Commerce zone in partnerllhlp with state and
federal programs as weU as the prIVate scc:t01'. The program J5 an ambitious one and I
applaud <l1ula Vista for ClOIISIdering making the commitment to this forward-thinking
'business development initiative.
I
)
;z' cere y.
-/.
an P. Bl1~
Chairman
BPB:c:ah
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VlG'Aa:ACIi ._lliMWIONtmEEI'.1U1'E O.otMA~OA"'''''' "1~"''''16D
Iq-Z-Y
COUNCIL AGENDA STATEMENT
REVIEWED BY:
Item JO
Meeting Date 5/11/93
Resolution: ) 7)) IAmending the City's Master Fee Schedule to
establish new green fees at Ch~ Vista Municipal Golf Course
Director of Parks and Recreati~
City ManagerYJ (4/5ths Vote: Yes_No...L)
ITEM TITLE:
SUBMITTED BY:
American Golf Corporation, the golf course lessee, is requesting a new green fee schedule
effective May 1, 1993, and a change in the Resident Senior Monthly Ticket program.
RECOMMENDATION: That the City Council amend the Master Fee Schedule and:
1. Adopt the Department's proposed green fees effective July 1, 1993; and
2. Maintain the status quo on the Senior's Resident Monthly Pass and Yearly
Card Holders.
BOARDS/COMMISSIONS RECOMMENDATION: The Parks and Recreation Commission,
at their April 15, 1993 meeting, took the following action on a 6-1 vote (Sandoval-Fernandez
opposed) to:
1. Endorse the Department's recommendation for the fee adjustments effective July
1, 1993, and
2. Maintain the status quo on the Senior's Resident Monthly Pass and year pass
holders Monday through Thursday.
DISCUSSION:
On April 18, 1992, Council approved the existing green fee schedule effective on May 16, 1992,
for the Chula Vista Municipal Golf Course. A new non-resident fee category was approved and
instituted and the existing fee for residents was not affected in the new green fee schedule.
American Golf is requesting a fee adjustment for all of the green fee categories at this time. The
existing fees, proposed fee by American Golf, and the Department's recommendation are noted
below:
d-O-/
Page 2, Item ,2. /)
Meeting Date 5/11/93
AMERICAN DEPARTMENTAL
WEEKDAY EXISTING GOLF'S RECOMMENDATION
PROPOSED
Resident 18 holes $13.00 $15.00 $14.00
Non-Resident 18 holes 15.00 18.00 18.00
Resident 9 holes 8.00 9.00 9.00
Non-Resident 9 holes 9.00 10.00 10.00
Resident Twilight 9.00 10.00 10.00
Non-Resident Twilight 10.00 11.00 11.00
Resident Senior Discount 6.50 7.50 7.00
Resident SeniorfMonthly Pass 40.00 42.00 40.00
$1.00 a round
DEPARTMENT
WEEKENDS & HOLIDAYS EXISTlNG PROPOSED RECOMMENDATION
Resident 18 hole $17.00 $19.00 $18.00
Non-Resident 18 hole 20.00 24.00 24.00
Resident 9 hole 10.00 11.00 11.00
Non-Resident 9 hole 12.00 14.00 13.00
Resident Twilight 11.00 12.00 12.00
Non-Resident Twilight 13.00 14.00 14.00
In addition, American Golf is requesting a restriction on the two Resident Senior programs. The
current two resident senior programs are:
1. Resident Senior Discount Card Program allows eligible seniors to purchase
a $10.00 yearly discount card. This enables them to receive a 50%
discount on green fees Monday through Friday.
2. Resident Senior Monthlv Pass Program. A monthly pass may be
purchased for $40.00 by eligible seniors. This pass enables them to play
at any time Monday through Friday, for $1.00 per round.
American Golf proposal would restrict reserving tee times between 8:00 am and 12:00 noon,
Monday through Friday for the Resident Senior Monthly Pass and Resident Senior Discount Card
players. They feel the resident seniors are using a substantial number of "prime time" tee times
which impact golf course revenues. If there are open tee times between the hours of 8:00 a.m.
and 12 Noon, Resident Senior golfers may sign up on a waiting list to play. If Resident Seniors
want a guaranteed reservation, they would have to pay the full rate. Originally, American Golf's
letter (Exhibit "A") on January 28, 1993, proposed eliminating the Senior Monthly Pass or limit
the use of the monthly card to between 8:00 a.m. and 12:00 noon, Monday through Friday. The
second option would allow Senior Monthly Card holder to play during these hours if they paid
the 50% senior discount. At the Parks and Recreation Commission meeting on April IS,
American Golf clarified their initial request to restrict advance reservations for both senior
,}.Q ...2-
Page 3, Item ).. ()
Meeting Date 5/11/93
programs. Seniors would still be permitted to play during the prime hours by signing up on a
waiting list. If open tee-times are available, Seniors would be assigned a tee time. American
Golf estimates that there could be a waiting period up to one hour.
Analvsis
Attached as Exhibit "B" is the history of the green fee rates at Chula Vista Municipal Golf
Course since American Golf Corporation signed an agreement with the City in November 1984.
The new fee proposal and the department's recommended fees are included in the exhibit.
Section 12F. of the Lease Agreement between the City and American Golf states:
"City shall have the right to approve green fees charged by lessee. It is the
City's intention that such green fees may be comparable to those fees charged
by other comparable public golf courses in San Diego County for similar
services. Lessee agrees that green fees will be adjusted not more than once
every lease year. . .".
In the past nine years, this is American Golf's seventh request. The last fee adjustment went into
effect on May 16,1992, and raised fees only for nonresident players on the Council's approved
two-tier green fee system. Resident fee rates have not been raised since March I, 1991.
The Department has analyzed the proposed green fee schedule and concluded the greens fees at
Chula Vista Municipal Golf Course will continue in the middle range with comparable golf
courses. The following public and semi-private golf courses were used as comparables:
GOLF COURSES. PUBLIC WEEKDAY RATES WEEKEND RATES
Proposed Rate by AGC
Chuta Vista - Resident $15,00 $19,00
Chuta Vista - Non-resident 18,00 24,00
Coronado 17,00 17,00
Oceanside - Resident 12.00 16.00
Oceanside - Non-resident 16,00 21.00
Balboa Resident 12.50 14.50
Balboa - County 17.50 22,00
Balboa - non-County 25.00 30.00
Mission Trails 19,00 26,00
Torrey Pines Resident 14,50 16.50
Torrey Pines - County 23,00 25,00
Torrey Pines - non-County 39.00 46.00
~(), ;:I
Page 4, Item :;. 0
Meeting Date 5/11/93
GOLF COURSES SEMI-PUBLIC WEEKDAY RATES WEEKEND RATES
Rancho San Diego - Ivanho 27.00 32.00
Rancho San Diego - Monte Vista 24.00 27.00
Singing Hills - Oak Glen 25.00 30.00
Singing Hills - Willow Glen 25.00 30.00
Booita Golf Club 15.00 22.00
EastLake 25.00 40.00
The above-mentioned graph shows Oceanside, Torrey Pines and Balboa residents' rates slightly
lower than American Golf's proposed rates. Coronado's weekend rate for all golfers is $2.00 less
than American Golf's proposed resident rate but weekdays rate is $2.00 higher. In comparing
semi-public courses within the vicinity Chula Vista's rate schedule is substantially lower at all
courses with the exception of the Bonita Golf Club. In this particular case, Chula Vista's
Resident rates would be the same as Bonita Golf Club's rates.
After reviewing American Golf's request for a rate increase, staff has taken into consideration:
1) comparable public golf courses in the County, 2) damage caused by the winter rains (estimated
at $250,000) to the channel, bridges, fairways, 3) $40,000 already expended for repairs, and 4)
loss of nearly $400,000 in golf revenue between December 1992 and April 1993. American Golf
has continued to pay the minimum monthly rate of approximately $9,400 a month. The loss of
City revenue above the minimum is estimated at $32,000. The actual loss of City revenue will
not be realized until October, when the lessee submits an annual revenue report to the Finance
Director.
This has been an unusual year for American Golf in that the heavy rains has caused significant
damage to the course that American Golf must repair. The Department has requested American
Golf to provide a detail report on the damages occurred and their projected time-table to make
the necessary repairs. This report is attached for Council's information. In addition, American
Golf hasn't received approval to increase a resident rate in two years. Recognizing these issues
and balancing the fact that the region is in an economic recession the Department is
recommending the resident IS-hole rates be raised only $1.00 versus the $2.00 requested.
The Department also evaluated American Golf's original request to restrict Resident Seniors
between S:oo am and 12:00 noon and its effect on seniors. The restriction would have an
adverse impact on Resident Seniors because of their possible inability to access the course during
a popular senior time. Therefore, the Department could not support American Golf's original
request to restrict Resident Senior hours and recommend retaining the status quo.
The Department recommends the new fee schedule be effective July 1, and specify thereafter that
new rates may not be adjusted for at least one full year. In specifying July 1 as the Fee increase
date, would allow for consistency in future rate increases.
02P-tf
Page 5, Item .). 0
Meeting Date 5/11/93
In conclusion, the Department's recommended rate adjustment will require City residents to pay
comparable green fees with other golf courses of similar quality. In the past two years, American
Golf has continued an aggressive capital improvement programs by reconstructing 13 greens,
initiated an overseed program with rye grass on fairways to green up the course during the winter
season, and are planning for an additional rebuilding of two greens in the fall plus $80,000 in
additional improvements. These Capital Improvements will include replacement of a main
irrigation well pump and drilling for a better quality of water.
The request for new green fees and restricting residential Seniors play was presented to the Parks
and Recreation Commission on April 15, 1993 (Exhibit C). The Commission received input from
two members of the general public and from American Golf's Regional Manager. Mr. Scott
Elvey, representing the Men's Golf Club, said their Board of Directors endorsed American Golfs
rate increase request and the Board feels the new rates at Chula Vista would continue to be a
good bargain for local golfers. After considerable discussion, the Commission recommended
endorsing the Department's proposed fee increase and modified the existing Senior play to
Monday through Thursday. The Commission believes that the general public would most likely
take advantage of the prime tee times of 8-12 on Fridays rather than Monday through Thursday.
Therefore, the Commission felt the advanced reservation service for seniors should not be
available on Fridays, thus allowing the general public more reserve time during these hours. The
Department believes there would not be a problem for the general public to access the course on
Fridays between 8-12 and recommends no changes to the advance reservation service. The
Commission felt this compromise will not impact the Seniors' ability to play golf and at the same
time enable the golf course operator to realize more full-paying golfers to offset their operating
cost.
FISCAL IMPACT: Due to the Winter storms, the loss of golf course revenue to the City during
the last four months will be approximately $32,000. It is estimated the new green fee proposal
will provide an additional $20,000-$30,000 in City revenue.
WPC F:\bome\parksrec\837.93
.2 () 5' /ZIJ ..t-
RESOLUTION NO.
/1111
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE CITY'S MASTER FEE
SCHEDULE TO ESTABLISH NEW GREEN FEES AT THE
CHULA VISTA MUNICIPAL GOLF COURSE
WHEREAS, at the meeting of April 18, 1992, Council
approved the current green fee schedule for the Chula vista
Municipal Golf Course; and
WHEREAS, a new non-resident fee category was approved and
instituted and the existing fee for residents was not affected in
the new green fee schedule; and
WHEREAS, American Golf is requesting a fee adjustment for
all of the green fee categories at this time effective May 1, 1993,
and a change in the Resident Senior Monthly Ticket program;
WHEREAS, staff is recommending a green fee schedule
effective July 1, 1993 and maintaining the status quo on the
Senior's Resident Monthly Pass and Yearly Card Holders; and
WHEREAS, at its April 1993 meeting the Parks and
Recreation commission voted 6-1 (Sandoval-Fernandez opposed) to
endorse the department's recommendation for the fee adjustments
effective July 1, 1993.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Chula vista does hereby amend Chapter VIII of the
City's Master Fee Schedule to establish new green fees at the Chula
vista Municipal Golf Course as set forth in Exhibit A, a copy of
which is on file in the office of the city Clerk.
Presented by
Approved as to
i.L- ,1t.
Jess Valenzuela, Director of
Parks and Recreation
Bruce M. Boogaard,
city Attorney
C:\rs\greens fees
clO-7/20-8
EXHIBIT "A"
CHAPTER V!!!
Greens Fees. Chula Vista Municioal Golf Course
A. STANDARD GREENS FEES
Number Standard Resident
.ill Greens Discount
Applicable Davs!I'imes/Months Holes Fees Rate
Monday through Friday $18.00 !14.00
(excluding legal holidays) 18 $15.99 $1&.99
Saturdays, Sundays and legal holidays 18 24.00 18.00
2Q.,OO ~
Monday through Friday 11.00 9.00
(excluding legal holidays) 9 9,00 &00*
Monday through Friday/twilight 9 12.00 10.00
~ 9,00
Monday through Friday/super twilight 9 9.00 8.00
&00 !7-.00
Saturdays, Sundays and legal holidays 9 13.00 11.00
~* ~*
Saturdays, Sundays and legal 14.00 12.00
holidays/twilight -l&OO ;l.l,OO
Saturdays, Sundays and legal 10.00 9.00
holidays/super twilight 9,00 &00
. 9-Hole play would continue to be scheduled in the early morning on the back nine only.
Once the front nine golfers are finished, 9-hole play will be limited after 12:00 noon.
NOTE: Twilhrht and SUDer twilil!ht posted seasonally.
:8. LWIES Df~Y CItEENS FEES
Taesaay (enelaEliag legal heYdays)
Tuesdays ems; eueeJlt ~.~:BeR a legal Heliday falls aD. a Tuesday,
18 hales .................... $12.90
C. RESIDENT DISCOUNTS
Master Fee Schedule
Part I . General
Chapter VIII. Greens Fees, Chula Vista Municipal GOU;p~ 1
Page 28
(Rev. May 6, 1993)
1. A resident discount card is established at an annual charge of $8.00.
Residency requirements must be met to purchase the discount card.
One of the following forms of identification will be required to show
proof of residency:
1. Driver's License
2. Current Utility Bill
3. A Parcel Map showing location of Chula Vista property
ownership
2. Resident rates shall also apply for non-residents of the City of Chula
Vista who are members of either the Chula Vista Men's Golf Club or the
Chula Vista Ladies' Golf Association and who have paid a $25.00
one-time only fee to the City of Chula Vista.
D. JUNIOR MONTHLY TICKET
The cost of a junior monthly ticket is hereby established as $25.00. Said
monthly ticket shall entitle a junior (defined as non-college students who have
not reached their eighteenth birthday or completed their senior year of high
school) to playa maximum of 18 holes per day after the hour of 2:00 p.m.,
subject to any rules, regulations or restrictions imposed by the management
of the Chula Vista Municipal Golf Course.
E. SENIORS RATES
1. Qualifications
a. Chula Vista residency. Said residency shall be verified by
driver's license or voter registration card.
b. The individual must be at least 62 years of age.
c. Play is restricted to weekdays only, holidays excluded.
2. Seniors Discount Cards (Yearly, Monthly)
a. Yearly Discount Card, subject to above qualifications - $10.00
b. Monthly Discount Card, subject to above qualifications - $40.00
Master Fee Schedule
Part 1 - General
Chapter VIJl - Greens Fees, Chula Vista Munkipal Golf Course
.2(/' /0
Page 29
(Rev. May 6, 1993)
3. Seniors Greens Fees (Residents only)
Number of Greens Fees
Applicable Davstrimes/Months Holes Charees
Monday through Friday, excluding legal holidays 9 $4.00
50% of
standard
resident
rate"
- with yearly discount card 18 WiG
50% of
standard
resident
rate
- with monthly discount card 18 1.00
" 9-Hole play would continue to be scheduled in the early morning on the back nine only.
Once the front nine golfers are finished, 9-hole play will be limited after 12:00 noon.
F. RAIN CHECKS
No rain checks will be given for any fee category.
G. LEGAL HOLIDAYS
For the purpose of these golf course fees, legal holidays are defined as follows:
January 1, New Year's Day; February 12, Lincoln's Birthday; third Monday in
February, Washington's Birthday; last Monday in May, Memorial Day; July 4,
Independence Day; first Monday in September, Labor Day; September 9,
Admission Day; second Monday in October, Columbus Day; November 11,
Veterans' Day; fourth Thursday in November, Thanksgiving; fourth Friday in
November; and December 25, Christmas.
[Resolution 16608]
Master Fee Schedule
Part I . General
Chapter VIII - Greens Fees, Chum Vista Municipal Golf Course .2 p ... / /
Page 30
(Rev. May 6, 1993)
Minutes of a
Regular Meeting of the
PARKS AND RECREATION COMMISSION
DRAFT
Thursday 6:00 p.m.
April 15, 1993
Public Services Building
Conference Room 2&3
**********...***...
1. ROLL CALL
MEMBERS PRESENT:
Commissioners Hall, Lind, Sandoval-Fernandez, Willett,
Helton, Roland
MEMBER LATE:
Carpenter (6:12)
2. AFPROV AL OF MINUTES
Motion to approve the minutes of the Commission meeting of March 18, 1993 as distributed.
MSC WILLETf/HELTON 6-{) (Carpenter out)
3. PUBLIC HEARINGS OR REMARKS
!\'O:\E
4. DIRECTOR'S REPORT
Director Valenzuela reviewed highlights of the Commission Newsletter.
5. REPORTS FOR INFORMATION ONLY
a, Nonprofit
Director Valenzuela gave an overview of the progress of the nonprofit. It is expected that
more information will be available in June or July.
b. GMOC Rcnort
Director Valenzuela called the Commission's attention to the GMOC report which was
included in their packets, and offered to address any questions that the Commissioners may
have.
He touched briefly on each of the GMOC recommendations, defining the Department's
position in each case.
c. Police Activities Lea!!Ue
Deputy Director/Recreation Sunny Shy gave a brief history of the organization of the Police
Activities League. and addressed the Commission's questions regarding this League. She
.2 p, IJ
PARKS AND RECREATION COMMISSION
April 15, 1993
PAGE 2
stated that participation levels have been much higher than anticipated. The program is run
by the Parks and Recreation staff with coaching assistance from the Police Department.
Commissioner Hall suggested "Titing a letter of appreciation to the Police staff who assisted
the Department with the League with copies of the letter to Councilmembers and attach a
copy of the Commission report to the Councilmembers' copies.
Commissioner Carpenter commended the Department for their efforts in organizing this
League. She, however, expressed a concern as to what is being planned for the "hard at-risk"
youth group of 12 to 15 year olds. This group is caught in the middle.
Commissioner Willett recommended two letters be sent, one to the Police Chief and one to
the Mayor and Council.
d. Chula VL,ta Community Park
Director Valenzuela reviewed the status of Chula Vista Community Park and gave an
overview of the future plans for the park.
6. ACTION ITEMS
Unfinished Business
Otay Valley Regional Park Focus Planning Area
Director Valenzuela presented color maps of the Otay Valley Regional Park Focus Planning
Area. He stated that due to the fact that a number of studies have already taken place in
Poggi Canyon, Wolf Canyon and the Salt Creek area, he feels that there is no need to study
the area further. It is his feeling that enough data is already available to do planning in this
area.
Motion to support the Otay \"alley Regional Park Focus Planning Area
MSUC HELTON/CARPENTER 7~
New Business
a. Green Fee Increase
Deputy Director/Parks Jerry Foncerrada gave an overview of the proposed fee increased and
compared them to other golf courses in the County.
Director Valenzuela discussed the staff recommendation on this increase and gave the
Commission the reasons for this recommendation.
~t)"I'I
PARKS AND RECREATION COMMISSION
April 15, 1993
PAGE 3
Raymond Cay la, a resident of Chula Vista and a senior citizen, spoke against the proposed
increase on the basis that seniors can play at lesser rates in other golf courses in San Diego
County without restrictions,
Commissioner Hall asked if statistical data was available on the age of players at different
hours, The Director replied that this data was not available,
Commissioner Hall proposed that seniors be unrestricted throughout the week and
restrictions apply only on Friday, Saturday and Sunday,
Tom Frost, Regional Director of Operations for American Golf from Long Beach, spoke in
favor of the proposed fee increase. He outlined the improvements that have been made to
the Course by American Golf and gave a status report on the current condition of the
Course.
Director Valenzuela outlined the financial impact of the recent excessive rains on the golf
course operators, American Golf, as well as on the City of Chula Vista, and gave the
reasoning that supports the staff recommended increase.
Commissioner Roland spoke in favor of leaving the fees and rules pertaining to seniors as
they are.
Commissioner Helton spoke in favor of the staff recommendation for a fee increase but
against the restrictions.
Scott Alvey, a resident of Chula Vista. stated that he represented the "Men's Golf Club" and
spoke in favor of the rate increase.
Commissioner Hall expressed concern that no statistical data was provided by American Golf
so that the Commission could see the age range and number of people playing the golf course
at various times of the day and days of the week. He feels that this is very pertinent
information to the issues that are being raised.
Motion to accept the recommendation of staff to endorse the green fees schedule, maintain
the status quo of seniors and have no restriction on senior discount play Monday through
Thursday and have Friday restriction for reserved tee times 8:00 am to 12 noon for those
people playing on senior discount.
MSC HALUWILLE1T 6-1 (Sandoval-Fernandez opposed - does not favor senior restriction)
b. Youth Summit
Director Valenzuela explained the Youth Summit process as outlined in the report that had
be submitted to the Commission.
,,-
...2tl,/~
PARKS AND RECREATION COMMISSION
April 15, 1993
PAGE 4
Motion to support the Youth Summit concept and authorize Commissioners Hall and
Carpenter to attend the Youth Summit Phase I and Phase II meetings on May 12 and June
2, 1993.
MSUC Wll..LE1T/HELTON 7-0
c. Benefits of Parks and Recreation
Item tabled due to time constraints.
d. Issues for Joint Workshop
o Views on Department as lead youth agency in the City
o Budget priority for at risk youth
o Tour of the types of park we have
o Underserved areas
o Youth development programs
o Gymnasium site in the City
Commission requested the Director to put together a list of sites/issues for the meeting and
bring it to the May Commission meeting.
7. COMMUNICATIONS
a. Written Corrcsoondencc
NONE
b. Commissioner's Comments
HELTON - Commissioner Helton reported on her Grandson's being accosted by a man in
Hilltop Park who told him that the park belonged to him and he did not allow dogs in the
park.
Adjournment to the next regularly scheduled meeting of May 20, 1993.
Respectfully submitted,
Carole Cramer Stohr
-2.P ;/"
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January 28, 1993
Mr. Jerry M. Foncerrada
The City ofChula Vista
276 founh Avenue
Chula Vista, CA 920 I 0
Dear Jerry:
American Golf Corporation would like to propose the attached new rates for Chula Vista
Golf Course on May 1, 1993.. As you can see by looking at the attached comparable rates
for area courses we have attempted to continue and provide the resident of Chula Vista an
exceptional value for his golfing dollar
Also, we are proposing two options for the senior monthly ticket The first would be to
eliminate the card altogether and maintain the current 50% off the regular resident fee as
the senior rate, The second option would be to limit the use of the monthly card to before
8:00 a.m. or after 1200 Monday through Friday, Seniors would be able to play between
those hours by paying the senior rate mentioned above As you can see in the attached
survey no other courses in the area even offers senior rates and only the City of San Diego
offers any type of monthly ticket for seniors
In the coming year American Golfwill continue the renovation of the greens with plans to
have six more greens complete hy the fall of 1993, Also, this past year we have begun to
overseed Chula Vista with ryegrass to give the customer a much better playing surface
through the winter/spring. With these improvements and the continued improvement of
the overall course we feel that these rates are a win-win-win situation for the customers,
the City, and American Golf I look forward to discussing this with you in the future.
~t/\
Mr. Tom Frost
Regional Director
".,2p../?:,
Mr. Jeny M. Foncerrada
January 28, 1993
Page - 2
CHULA VISTA GOLF COURSE NEW RATES MAY 1993
WEEKDAY
Resident 18
Resident 9
Resident Twi.
Resident Senior
Senior Monthly
WEEKEND
Resident 18
Resident 9
Resident Twi.
$15.00
$9.00
$1000
Non-Resident 18 $18.00
Non-Resident 9 $10.00
Non-Resident Twi. $11.00
$7.50 (This rate anytime Monday-Friday)
$45.00 If the city chooses to keep the monthly ticket this
would the recommended rate.
$]900
$1100
$] 100
Non-resident 18
$24.00
Non-Resident 9
$12.00
Non-resident
$13. 00
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AMERICAN GOLF CORPORATION@
From:
Jerry Foncerrado
Ricke Crochet ~~-
To:
Subj:
Status Report
I"ve listed below the ar-c'as that were damaged by the winter-
storms and then what repairs are needed, what has been done and
when all repairs might be completed (Section A). Section B lists
the Capital Improvements for thi s year. I wi 11 forward let tel'S
from the Men's and Ladie's Clubs as soon a~s they respond. We
have expended well in excess of $40,000 to date and will spend an
additional $20,000 to drill new well at #13 irrigation lake this
week.
A.
1. Central Avenue Passage - Completely washed out along
with concrete cart path and rip-rap. We have temporarily back-
filled the previous cart path area and will address repairs after
the winter runoff of the snow-pack ceases to run under Central
Avenue.
2. Flood Control Channel - Has extreme erosion on bottom
from Central Avenue to driving range. From #9 Green to Willow
St. has massive build-up of silt up to 3 to 4 feet in some areas.
The sides of the channel has extensive corrosion at many spots
with the area behind greens #13 and 12, the South Side of channel
at #15 tee, the drainage ditches entering the channel at #14, and
the South side of the channel at #16 fairway. No repairs can be
done or damage totally determined until the water stops running
and dryer conditions exist. We are told by the Sweetwater
Authority that we can expect the water run-off to continue at
least thru July.
3. Fairways #2, 3, 4, ,5 - These fairways ended up with
silt overflow from the channel as high as four feet in some
areas. #2 had silt 160 yards back from the green. # 3 tee area
was all under several feet of silt except the elevated blue tee.
# 3 fairway was totally covered. # 4 fairway from t.he pond to
the property line was under silt. # 5 tee and # 5 fairway (past
the Billy Casper tree) was under silt. Side flow from the
channel water actually flooded # 6 fairway up to 100 yards from
the green. # 14 fairway has silt up to 50 yards from the green
and # 18 fairway the same due to the drainage ditches overflowing
that crosses those fairways. All of t.he above areas have now
been scraped and the silt removed. We will be seeding the
damaged areas and with the emerging bermuda grass, we hope to
.2~'.21
have these areas back in fair to good condition within eight
weeks.
4. Debris
debris. We have
by 10 May 93.
- The entire course was littered with various
removed 95% with the remainder to be completed
5. Irrigation - Lines crossing channel were damaged but are
now repaired. Only minor damage to sprinkler system and now in
working order. Most irrigation systems escaped major damage
except for the ground well on #13 lake. The well had to be
redrilled and is now completed.
6. Perimeter Fencing
Avenue and Souths ide of
completed by June 1.
- minor damage to fencing on Central
#14 & 16 fairway. Repairs to be
7. Tees - All #5 tees and #3 White and Red tees destroyed.
#5 Tee has been rebuilt and enlarged. It has been sodded and
will be open shortly. #3 tees will be completed by June 1.
8. Greens - All of our greens
green. Approximately 15% has been
in 6 weeks. There is ample room
play.
survived
resodded
to sti 11
the floods except #4
and will be playable
keep this green in
9. Bridges - #9 bridge was eroded at the Northside backfill
and cart path area on two separate occasions. It has been
backfilled with a temporary wooden structure with rails over the
area until damage can be determined later this summer. The
bridges at #10 & 11 had erosion damage at both entrances at the
bases. These areas have been repaired and will be reinforced
thi s summer.
10. Sand Traps - Eight separate traps
damaged. Seven have been repaired with the one on
green waiting for the pond to recede to a workable
were severely
the pond at #4
level.
B. Capital Items for 1993
1. $25,000
Gas tank repair
2. $30,000 - Renovate last .two greens
3. $18,000 - Replace all driving range netting on west side
of range.
4. $7,000 - Renovate bentgrass nursery.
~IJ"~
COUNCIL AGENDA STATEMENT
Item ~ I
SUBMITTED BY:
Meeting Date 5/11/93
Resolution J 7 J I;'" Approving agreement between the City of
Chula Vista and Mayflower Contract Services, Inc. for operation of Chula
Vista Transit (CVT) and maintenance of the CVT fleet for the period July
1, 1993 through June 30, 1~~.6~ /
Director of Public Works ~rl/
ITEM TITLE:
REVIEWED BY: City Manager 1~ 'S' '"
(4/5ths Vote: Yes_No_XJ
The last Request for Proposal (RFP) for CVT operations and maintenance of the CVT fleet were
issued in February 1988. As a result of that RFP process, ATC/Vancom (formerly ATC
Management Corp.) was selected as the CVT contract operator for a three year term with an
option to extend the contract for two additional years. Council exercised the two-year option
in spring 1991 and the current contract with ATC/Vancom terminates on June 30, 1993.
At its January 26, 1993 meeting, Council accepted a report on the proposed CVT Request for
Proposal (RFP) for CVT operations and bus fleet maintenance, and authorize staff to issue the
RFP. The Transit Division issued the RFP on February 8, 1993. (A copy of the RFP is
attached for Council's information as Attachment 1.) Advertisements were placed in the Chula
Vista Star News and Passenger Transport, a national transit weekly publication of the American
Public Transit Association. RFP's were distributed to 20 interested parties and a pre-proposal
conference was held on February 18, 1993. Six proposals were received on March 15, 1993.
These six proposals were evaluated by a four-member panel, in accordance with the evaluation
process outlined in the RFP. This evaluation process included the following: qualitative ranking
of each proposal based on a maximum 60 point total score; an examination of each proposer's
cost; an interview of the three top ranked qualitative proposers which were Mayflower Contract
Services, Inc., ATC/Vancom, and San Diego Transit; and a recommendation of one proposer
to be selected as the CVT contract operator based on consideration of high qualitative score, the
interview, and reasonable cost. As a result of this evaluation process, the panel ranked
Mayflower Contract Services, Inc. first and San Diego Transit second and recommended that
Mayflower Contract Services, Inc. be selected as the CVT contract operator.
RECOMMENDATION: That Council approve agreement between the City of Chula Vista
and Mayflower Contract Services, Inc. to operate Chula Vista Transit for a three-year period,
July 1, 1993, through June 30, 1996, with an option to extend the agreement for two additional
years, from July 1, 1996 through June 30, 1998.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
:1./ -I
Page 2, Item ,;. J
Meeting Date 5/11/93
DISCUSSION:
Summary of Evaluation Process
Evaluation panel members were: Lyman Christopher, Director of Finance, City of Chula Vista;
Jack Dickens, Fleet Manager, City of Chula Vista; Greg Alabado, Assistant Transit Coordinator,
City of Chula Vista; and Ken Karnes, Senior Transportation Specialist, County of San Diego.
As discussed in Section TIC of theRFP (pages 3-4), the panel initially reviewed each of the six
proposals based on specific qualitative factors contained in the RFP (Section IVB, pages 8-11)
and assigned each proposal a score with a maximum 60 point total. The panel then examined
each proposer's cost. Based on the two considerations of "high qualitative score" and
"reasonable cost", the panel then considered two options: to make a recommendation at this
point in the evaluation process, or to interview one or more proposers before making a
recommendation. The panel decided to interview three proposers: San Diego Transit,
Mayflower Contract Services, Inc., and ATC/Vancom. These proposers were interviewed for
the following reasons: all three proposers ranked very close (53-53.75 points) on the qualitative
evaluation; San Diego Transit and Mayflower submitted the lowest cost proposals, with San
Diego Transit the lowest cost of the six proposals and Mayflower second lowest; and the panel
wanted to clarify some aspects of each proposal before making a recommendation. These
interviews were held on April 2, 1993.
First Phase of Proposal Evaluation: Oualitative Ranking and Cost Consideration
The qualitative evaluation of proposals consisted of a total 60 points assigned to four criteria:
Approach to System Management, including proposed Location Manager, Operations Supervisor
and Management Program (30 points); Maintenance Capability, including proposed Maintenance
Manager (15 points); Experience (10 points); and References (5 points).
TABLE 1
CVT EVALUATION RESULTS
3-Year Cost (Includes Start-uo Cost)
1. Mayflower 53.75 1. San Diego Traosit $2.00 $6,750,102 .
2. ATCNANCOM 53.25 2. Mayflower 2.02 6,831,353
3. San Diego Transit 53.00 . 3. DA VB Systems 2.18 7,368,526
4. DA VB Systems 50.00 4. McDonald 2.28 7,683,671
5. McDonald 49.25 5. Laidlaw 2.29 7,740,000
6. Laidlaw 30.75 6. ATCNANCOM 2.54 8,575,840
Revised Cost 2.41 8,133,584
As indicated on Table 1, Mayflower, ATC, and San Diego Transit had comparable qualitative
scores ranging from 53 to 53.75 points, with Mayflower being the highest followed by
ATClVancom and San Diego Transit. San Diego Transit had the lowest three-year cost a1
$6,750,102 for an average of $2.00 per mile for three years. Mayflower had the second lowest
,)J-~
Page 3, Item~
Meeting Date 5/11/93
cost at $6,831,353 for a three-year average cost per mile of $2.02. The cost difference between
San Diego Transit and Mayflower for the three-year period was $81,251 or 1.2%.
ATC/Vancom had the highest cost at $8,575,840 for a three-year average cost per mile of$2.54.
The cost difference between ATClVancom and San Diego Transit was $1,825,738 for the three-
year contract term, or 27%. The ATClVancom cost per mile for CVT operation this fiscal year
is $1.91; the percent cost difference between the current fiscal year cost per mile of $1.91 and
the three year average cost per mile of the three operators is: 4.7% for San Diego Transit; 6%
for Mayflower; and 33% for ATClVancom. (As will be discussed later in this report,
ATClVancom submitted a revised cost proposal during the interview process of $2.41 per mile
for the three year average; therefore, this revised rate is a 26 % increase from their current $1.91
per mile rate.)
Second Phase of Evaluation: Interview of Mayflower. San Diefo',o Transit (SDT) and
ATClVancom
After evaluating the written proposals, the panel decided to interview the three top ranked
qualitative proposers in order to discuss specific aspects of each proposal. The interviews
focused on the following eight criteria: operator (driver) salaries; Location Manager; Operations
Supervisor; Maintenance Manager; transition experience; management program; maintenance
program and employee benefits. (These criteria will be discussed in greater detail later in this
report.) A maximum of 3 points were given for each of the 8 criteria, or a maximum total of
24 points for the 8 criteria.
(On. scale of 1-3, with 3 being the highest)
Criteria Maynower SDT ATC
1. Operator Salary 3 2 3
2. Location Manager 3 3 3
3. Operations Supervisor 2 1 3
4. Maintenance Manager 3 3 2
5. Transition Experience 3 1 3
6. Management Program 3 2 3
7. Maintenance Program 3 2 3
8. Employee Benefits 2 3 2
TOTAL 22 17 22
TABLE 2
INTERVIEW QUALITATIVE EVALUATION
As indicated on Table 2, based on the interview process, Mayflower and ATC/Vancom each
received a total of 22 points for these criteria and San Diego Transit received 17 points. In
addition, each proposer was asked if they wanted to reconsider their initial cost proposal.
Mayflower and San Diego Transit did not want to change their cost proposal, but ATClVancom
..21' :3
Pag~ 4, Item .2 )
Meeting Date 5/11/93
submitted a new cost for three years of $8,133,584 or $2.41 per mile, a $442,256 reduction
from the original cost proposal. ATClVancom's revised cost represents a $1.3 million
difference compared with Mayflower, or approximately $435,000 for each year of the three-year
contract term, and $1.38 million compared with San Diego Transit, or approximately $461,000
for each year of the three-year term. Based on the qualitative portion of the evaluation (proposal
rating and the interview), and cost consideration, the evaluation panel recommended Mayflower
as the first choice for CVT contract operator followed by San Diego Transit.
Following is a summary of the eight qualitative criteria discussed during the interview:
Operator Salary: The RFP requires that bus operators (drivers) receive a minimum
starting salary of $7.00 per hour after a training and probationary period. All proposers
included this minimum wage rate in their proposals. However, San Diego Transit
indicated that it would start all operators at $7.00 per hour after training, including
current ATC drivers who may be hired that are currently making more than $7.00 per
hour. (There are 8 drivers that currently make more than $7.00 per hour). Mayflower
stated that any current ATClVancom employee that it hired would be hired at their
current salary. (For example, a driver currently making $7.50 per hour would be hired
at $7.50 per hour.)
Location Manager: The maximum points (3) were assigned to a proposed Location
Manager who had management experience with a system of equal or larger size than
CVT, and would be assigned "exclusively" to CVT as stated in the RFP. All Location
Managers proposed had sufficient experience to warrant the maximum score of 3; each
proposer further committed the proposed Location Manager exclusively to CVT.
Operations Supervisor: The maximum 3 points were assigned based on the Operations
Supervisor experience with a system of equal or larger size than CVT, and assignment
exclusively to CVT. Based on operations experience of a comparable size transit system
as CVT, the panel assigned the maximum of 3 points to the A TC Operations Supervisor,
followed by two points for the proposed Mayflower Operations Supervisor and one point
for the San Diego Transit Operations Supervisor. All three proposers committed this
position exclusively to CVT.
Maintenance Mana~er: The highest points for this position were given based on
experience in maintaining heavy duty transit vehicles, including hydraulic wheelchair lifts
and registering fareboxes, and assignment exclusively to CVT. Based on the length and
scope of experience, the San Diego Transit and Mayflower Maintenance Managers
earned the highest points (3) and ATClVancom Maintenance Manager 2 points. All
three proposers committed this position exclusively to CVT.
Transition Experience: Changing from one contractor to another involves a number of
tasks that must be accomplished in a short period of time, including staffing, and setting
up maintenance and operations procedures that conforrn both to City and contractor
requirements. During the interview process, the panel gave the highest points (3) to
Mayflower and ATClVancom based on their responses and discussion of how they would
handle the transition and based on how transition~ 'jere accomplished at other properties.
~/-~
Page 5, Item ~ J
Meeting Date 5/11/93
The responses focused on a planned series of events and milestones that needed to be
done between the date of contract award and startup on July I, 1993. . San Diego Transit
has not had the experience of taking over an operation the size of CVT; San Diego
Transit discussion about the transition indicated to the panel that some procedures that
needed to be addressed and accomplished had not yet been completely determined.
Management Program/Maintenance Proe:ram: The Management and Maintenance
Programs proposed by a contract operator are fundamentally important to the successful
operation of the system; furthermore, the key to both programs' operation are the
management and supervisory personnel assigned to the location. Since this agreement
basically is a contract for management services, the individuals proposed are essential to
its success. The RFP emphasizes management and maintenance capability of the
proposer, and experience of management personnel proposed for the Chula Vista
location.
During the first phase of the qualitative evaluation, San Diego Transit ranked comparable
to Mayflower and ATC/Vancom. One reason San Diego Transit was rated high
qualitatively was because of its proposed management and maintenance programs and the
experience of the management and supervisory individuals proposed for Chula Vista
Transit operation. The primary reason the evaluation panel recommended Mayflower
instead of San Diego Transit was because of San Diego Transit's plan to assign a well
qualified and experienced management team to CVT but only for a maximum period of
four months, after which time different individuals with less experience would be
assigned to this location. The remainder of this section will discuss this issue and the
basis for the evaluation panel's decision to recommend Mayflower.
The Management Program criterion includes a proposer's comprehensive plan for system
startup, hiring and training employees, and management staff personnel assigned
exclusively to CVT operations, including Location Manager and Operations Supervisor.
The Maintenance Program includes consideration of proposer's plans for maintaining and
repairing the CVT fleet, the number of mechanics proposed and the Maintenance
Manager proposed.
During the analysis of the cost proposals and prior to the interviews, it appeared to the
evaluation panel that the management salaries listed for San Diego Transit might be
understated, based on the qualifications and experience of the personnel proposed. The
"Management Salary" line item in the San Diego Transit cost proposal budgets $179,781
for the first year cost, and $545,751 for the 3-year management salary costs (an average
of $181,917) for each of the three years. The salaries for six management positions are
in this item: Location Manager, Maintenance Manager, Operations Supervisor and three
Road Supervisors.
At the interview, in response to a question about management salary costs, San Diego
Transit indicated that the management salary line item includes the proposed Location
Manager for a maximum of four months. The Operations Supervisor would be promoted
to the Location Manager position, and the Operations Supervisor position filled by an
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Meeting Date 51 ~1I93
individual to be determined at a later time. The Maintenance Manager named in the
proposal would also be replaced by another individual after four months.
While a proposer cannot guarantee that a specific individual named in a proposal will be
assigned to CVT service, the proposer can insure that a different individual of
comparable experience will be assigned to the project. In the first part of the qualitative
evaluation, (the evaluation of proposals), a maximum of 5 points (a total of 15 of 60
points) were given by each panel member for each of these three positions: Location
Manager, Operations Supervisor, and Maintenance Manager (please refer to Table 1).
The qualitative score for these positions for San Diego Transit, Mayflower and
ATClVancom is presented in Table 3 below.
TABLE 3
QUALITATIVE SCORE FOR THREE SUPERVISORY POSITIONS
SDT Mayflower ATCNancom
Location Manager 4.50 4.75 4.25
Operations Supervisor 2.00 3.50 4.25
Maintenance Manager 4.75 4.50 4.00
TOTAL 11.25 12.75 12.50
Therefore, during the first phase of the evaluation process in which San Diego Transit
received 53 out of 60 total points for its proposal, this score included 11. 25 points for
three individuals named in the proposal.
As a result of the second part of the qualitative evaluation - the interview - the panel
gave a lower score to San Diego Transit on the criteria Management Program (2 points
out of 3) and Maintenance Program (2 points out of 3) because these three individuals
would be replaced within four months with other persons with less experience (please
refer to Table 2).
Council should be aware that the Federal Transit Administration (FTA) requires a
contract operator receiving federal transit funds to fully allocate its costs when competing
against the private sector for transit service. Since San Diego Transit receives federal
funds, it has submitted a statement certifying that its proposal complies with this
requirement. If San Diego Transit were awarded the contract, and the cost of operating
CVT service was underestimated or not fully allocated, San Diego Transit's ability to
perform under the contract conditions might be affected if: (I) a challenge from a private
sector entity resulted in a delay in San Diego Transit starting CVT operations on July 1,
1993; or (2) the FfA determined (before or after July 1, 1993) that San Diego Transit's
costs were not fully allocated with respect to this contract. Such a determination could
result in San Diego Transit requesting to renegotiate its contract, or possibly to be
released from its contract.
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The evaluation panel discussed this full cost allocation issue with respect to the
management salaries contained in the San Diego Transit proposal. If the individuals
proposed for the six positions in the management salary line item (Location Manager,
Maintenance Manager, Operations Supervisor and three Road Supervisors) were budgeted
for one year, staff estimates that the annual cost in this line item would increase by
approximately $79,000 or $237,000 for the three-year contract term. (This estimate is
based on a San Diego Transit salary plan). The cost difference over the three-year
contract term between Mayflower and San Diego Transit is $81,251. If the salaries of
these six management positions (or different individuals with comparable experience)
were budgeted for the three-year contract term, then the San Diego Transit cost would
be higher than Mayflower's cost by an estimated $155,749 ($237,000 minus $81,251).
The RFP requires that Road Supervisors be paid a minimum of $10 per hour. If the
three Road Supervisor positions were budgeted at $10 per hour and the three other
management positions - Location Manager, Maintenance Manager, and Operations
Supervisor - budgeted at the estimated San Diego Transit salaries for these positions, then
staff estimates that the management salary line item in the proposal would be
underbudgeted by approximately $8,500 annually, or $25,620 over the three-year
contract term.
In summary, in the San Diego Transit proposal, the six management supervisory
positions are a start-up team that would be replaced after four months with a new
Location Manager, Operations Supervisor, Maintenance Manager and three Road
Supervisors at salaries lower than the original six individuals proposed. The San Diego
Transit cost for management salaries is based upon this change in these supervisory
positions.
Employee Benefits: The RFP did not require specific employee benefits, but indicated
that the City encouraged adequate benefits and that the proposers would be evaluated
accordingly. Table 4 lists the major benefits proposed by San Diego Transit, Mayflower,
and ATC/Vancom, and also lists the existing benefits provided by ATC/Vancom. San
Diego Transit provides the most extensive benefits followed by ATC/Vancom and
Mayflower.
,)1'7
AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND THE CHULA VISTA
HUMAN SERVICES COUNCIL (CVHSC) SETTING OUT THE RELATIONSHIP
BETWEEN THE CITY AND THE CVHSC
WHEREAS, the Chula vista Human Services Council ("CVHSC") is an
unincorporated association of persons which was created by the City
Council in 1988, but now operates independently of the city within
the South County area to coalesce human services providers; and,
WHEREAS, the CVHSC members were originally appointed by the City
Council but are now appointed by the members of the CVHSC; and,
WHEREAS, the CVHSC wishes to identify the City of Chula vista as a
contributor and supporter of its activities, although the City does
not necessarily approve, sponsor, or control such activities.
NOW, THEREFORE, the parties hereto do hereby agree as follows:
1. The Chula vista Human Services Council shall not use the City's
logo without the advance written permission of the City Manager or
his designee. Whenever written permission is granted to use the
city's logo, it shall be placed below the CVHSC logo and be
accompanied by the following wording: "Funded and supported, in
part, by the City of Chula vista but not an official body of the
City." Existing printed materials of the CVHSC which bear the
city's logo may continue to be distributed. These printed
materials include the "Human Services Directory", "Community Needs
Assessment", "Network Newsletter", and CVHSC brochure.
2. The City shall provide two staff liaison to the CVHSC, one from
the Parks and Recreation Department and one from the Community
Development Department. The two city staff members sha;n each
provide support to the CVHSC in the following ways: . r ,. ~.
a) provide information to the CVHSC on human serv~ceSl~ssues
and distribute pertinent informational materials; .
b) report on programs and serv~ces offered by {the two
departments; , j
c~ report back to th~ d~par:tments on\ ~ssu~.slwt. ich need
d~rector or boards/comm~ss~on ~nput or r~v~ew;\; .
d) provide technical assistance, when. appropri te, on
policies, goals, and objectives of the CVH~C.
\
3. The city agrees to allocate an additiona;t~900 to the CDBG
contract between the YMCA and the City for the ~ SC for the CVHSC
newsletter and mailing costs. This amount is eq al to the unused
balance of the $4,000 FY 1992-93 appropriation from the promotions
budget item. The CVHSC agrees to arrange, or otherwise contract,
with the YMCA for direct payments of the expenses of the CVHSC, and
the City shall have no further obligation in this regard. In the
future, the City will discontinue funding to the CVHSC from the
promotions budget.
~-1
~
4. The CVHSC and the City agree to meet and confer for the
purposes of creating a separate legal corporate entity under which
the CVHSC may operate and to assist that entity in obtaining non-
profit 501(c) status with the Internal Revenue Service.
Dated:
CITY OF CHULA VISTA
By:
Tim Nader, Mayor
Dated:
CHULA VISTA HUMAN SERVICES COUNCIL
By:
Pam smith, Chairperson
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Meeting Date 5/11/93
Category San Diego Transit Mayflower ATCNancom ATCNancom
(existing benelits)
Health Plan Pays $1.00 for every Pays $100 per month Full paid health plan Full paid health plan
hour worked toward for full-time for full-time
major medical employees only. employees only.
($160/month based on Dependent coverage Dependent coverage
a 40 hour work week) paid by employee, if paid by employee, if
employee requests employee requests
coverage. Dental coverage. No
coverage for dental coverage.
employee and
dependents, premium
paid by
ATCNaneom. IRS-
125 health coverage
for pre-tax
contribution for
family members
Vaeation After one year, one One week after one After one year. 5 After one year, 5
week paid vacation, year days; then after two days; then after two
then 2 years - 2 years, 10 days; then years, 10 days; then
weeks, 5 years - 3 after 10 years, 15 after 10 years, 15
weeks days days
Sick Leave After one year, 40 None No sick leave, but No sick leave, but 1
hours per year personal time off: 1 personal day off
day after 1 year, 2 after 3 years of
days after 2 years; 3 service
days after 3 years..
Holidays 6 paid holidays 6 paid holidays 7 paid holidays 6 paid holidays
(including one for
birthday)
Life Insurance $15,000 term None $15,000 $15,000
Pension Employer paid plan 401K - 25% match of None None
employee's first 6%
contribution
Deferred Eligible to participate None None None
Compensation in plan
AttendancelSafety None Bonus every 2 weeks None Bonus every month
Bonus based on attendance based on attendance
and safety record and safety record
TABLE 4
COMPARISON OF BENEFITS FOR DRIVERS
Summary of Evaluation Process and Recommendation
In summary, based on the first phase of the evaluation process, Mayflower, ATC/Vancom, and
San Diego Transit received points of 53.75,53.25, and 53 respectively of a 60 point total. San
Diego Transit submitted the lowest cost for a three-year total of $6,750,102 ($2.00 per mile);
Mayflower a three-year cost of $6,831,353 ($2.02 per mile) and ATC/Vancom a total cost of
$8,575,840 ($2.54 per mile). As a result of the second phase of the evaluation process, in
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Page 9, Item .21
Meeting Date 5/11/93
which the three firms with the highest qualitative score were interviewed by the panel,
Mayflower and ATClVancom were rated equal qualitatively, and ATClVancom submitted a
lower cost proposal of $8, 133,584 ($2.41 per mile), a reduction of $442,256 from its initial cost
proposal. However, this cost still is $1,383,482 higher than San Diego Transit over the three-
year contract term, and $1,302,231 higher than Mayflower.
Section I1C.1.c (page 4) of the RFP charges the evaluation panel to recommend a proposer to
operate CVT based on consideration of "high qualitative score and reasonable cost". Based on
consideration of these two factors, the evaluation panel recommended that the City award the
contract for CVT operations and bus maintenance to Mayflower Contract Services, Inc. The
panel ranked San Diego Transit second.
Mayflower was evaluated higher qualitatively than San Diego Transit on the following criteria:
Experience of the individuals proposed for the three management positions - Location
Manager, Maintenance Manager, and Operations Supervisor.
Transition experience.
Driver's salary. Mayflower made a commitment to interview and hire qualified drivers
currently working for ATClVancom at $7.00 per hour or their current salary, whichever
is greater.
Driver Hiring and Salaries
The two issues of driver's starting salaries, and retention of existing ATClVancom
drivers should the City change contract operators, were discussed at recent Council .
meetings, and also by Council prior to issuing the RFP. The RFP required that all
drivers be paid a minimum of $7.00 per hour. It also required that if the City did not
retain ATC/Vancom as the CVT contract operator, that the new contract operator give
special consideration to hiring qualified ATClVancom drivers. Both Mayflower and San
Diego TI'l\l1sit made a commitment in their proposals to hire qualified drivers currently
working for ATClVancom.
Regarding salary, San Diego Transit proposes to start all drivers at $7.00 per hour after
training/probation. Current ATC/Vancom drivers would start at $7.00 per hour after
being hired (waiving the probation period). However. Mayflower has committed to
hirinl! ATC/Vancom drivers at a waji!e of $7.00 ner hour or their current salary.
whichever is greater. Therefore, drivers currently making more than $7.00 (currently
8) would be hired at their current salary level.
If Council approves a change in the CVT contract operator, during the transition period
staff will review any concerns expressed by current ATC/Vancom drivers in the event
they are not hired by the new contract operator. In addition, for Council's information,
staff implemented in spring 1992 procedures to increase communication among City
staff, contract operator management, and drivers. One procedure is an "operator input
form" that is reviewed by City staff and the contract operator. In addition, the proposed
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Page 10, Item .;.1
Meeting Date 5/11/93
agreement (Statement of Work, Section B8) states that "the City Transit Coordinator or
his representative shall make the final determination as to the qualifications of
prospective CVT drivers based on the satisfactory completion of the aforementioned
training and orientation".
Some highlights of the Mayflower proposal and the firm's experience includes:
Mayflower currently provides both fixed route and paratransit services to 33 public
agencies throughout the United States (current clients listed in Attachment 2).
The Mayflower proposal was comprehensive and responded well to the overall RFP
requirements for both operations and maintenance.
The Mayflower maintenance budget for the three-year contract term was $722,770. The
average maintenance budget for the six proposers was $719,798; therefore, the
maintenance budget proposed by Mayflower was slightly above average of the six
proposers. As a percent of its total budget, Mayflower's maintenance budget is 11 %,
approximately the same as San Diego Transit. (The percent of maintenance budget to
total budget ranged from 7% for Dave Systems to a high of 11 % for Mayflower and San
Diego Transit.)
Mayflower offers a wage and benefit package reflecting the requirements and spirit of
the RFP, and has committed to interview and hire qualified currently employed
ATClVancom drivers at wages at least equal to current wages. The initial full-time/part-
time driver ratio would be approximately 75 % full-time/25 % part-time; part-time drivers
would receive benefits.
Notification of this item on tOOay's Council agenda was sent to each of the six proposers and
Bruce Darby, business representative, Teamsters Union Local No. 41.
FlSCAL IMPACT: The Mayflower Contract Services, Inc. cost of CVT operations for the
three-year contract term is $6,831,353, including start-up costs of $83,263, or an average cost
per mile of $2.02. The cost per mile for next fiscal year is $1.938, a 1.5% increase over the
current fiscal year cost per mile of $1.91; the contract is in the amount of $2,180,590. CVT
operations is funded by Transportation Development Act (TDA) Article 4.0 funds and fare
revenue. The City of Chula Vista's TDA Article 4.0 apportionment for next fiscal year is
$2,265,000. TDA Article 4.0 funds required for transit division operations and capital
expenditures next fiscal year (including the Mayflower contract) is estimated at $1,866,230.
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RESOLUTION NO. 17112
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE
CITY OF CHULA VISTA AND SAN DIEGO TRANSIT FOR
OPERATION OF CHULA VISTA TRANSIT (CVT) AND
MAINTENANCE OF THE CVT BUS FLEET FOR THE
PERIOD JULY 1, 1993 THROUGH JUNE 30, 1996
WHEREAS, at its January 26, 1993 meeting, Council
accepted a report on the proposed CVT Request for proposals (RFP)
and authorized staff to issue the RFP which Transit Division issued
on February 8, 1993; and
WHEREAS, advertisements were placed in the Chula vista
Star News and in Passenqer Transport, a national transit weekly
publication of the American Public Transit Association; and
WHEREAS, RFPs were distributed to 20 interested parties,
and a pre-proposal conference was held on February 18, 1993 with
six responsive proposals being received on March 15, 1993; and
WHEREAS, Council determined that the contract be awarded
to San Diego Transit.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the city of Chula vista does hereby approve an Agreement between
the City of Chula vista and San Diego Transit for operation of
Chula vista Transit (CVT) and maintenance of the CVT bus fleet for
the period July 1, 1993 through June 30, 1996 substantially in the
form attached to the Agenda Bill except to contain the business
terms of the San Diego Transit proposal for and on behalf of the
City of Chula vista.
John P. Lippitt, Director of
Public Works
BE IT FURTHER RESOLVED that
Chula vista is hereby authorized and
Agreement in a form satisfactory to th
Presented by
F:\home\attomey\CVT.bw
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AGREEMENT BETWEEN
CITY OF CHULA VISTA AND
MAYFLOWER CONTRACT SERVICES, INC.
HEREINAFTER REFERRED TO AS "CONTRACTOR"
FOR FIXED-ROUTE BUS SERVICE
This agreement dated for the pwposes of reference only, and
effective as of the date last executed unless another date is otherwise specified in Exhibit A,
Paragraph I is between the City, whose business form is set forth on Exhibit A, paragraph 3,and
the entity indicated on the attached Exhibit A, paragraph 4, as Contractor, whose business form
is set forth on Exhibit A, paragraph 5, and whose place of business and telephone numbers are
set forth on Exhibit A, paragraph 6 and is made with reference to the following facts:
Recitals
Whereas, the City desires to operate a fixed-route public transportation system to serve
the City of Chula Vista provided Transportation Development Act (TDA) Article 4.0 funds and
Proposition A funds are available; and
Whereas, the City's fixed-route bus service called "Chula Vista Transit", hereinafter
referred to as "CVT", and
Whereas, Contractor has the management and technical personnel, expertise, and other
assets useful for the operation of CVT; and maintenance of CVT buses and related equipment;
and
Whereas, City is desirous of obtaining such services for CVT; and
Whereas, Contractor is desirous of providing such service;
Whereas, Contractor warrants and represents that they are experienced and staffed in a
manner such that they are and can prepare and deliver the services required of Contractor to City
wi thin the timeframes herein provided all in accordance with the terms and conditions of this
Agreement;
NOW, THEREFORE, BE IT RESOLVED that the City and Contractor do hereby
mutually agree as follows:
1. Contractor's Duties
A. General Duties
Contractor shall perform all of the services described on the attached Exhibit A, Paragraph
7, entitled "General Duties"; and,
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B. Scope of Work and Schedule
In the process of perfonning and delivering said "General Duties", Contractor shall also
perform all of the services described in Exhibit A, Paragraph 8, entitled" Scope of Work and
Schedule", not inconsistent with the General Duties, according to, and within the time frames set
forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified in Exhibit
A, Paragraph 8, within the time frames set forth therein, time being of the essence of this
agreement. The General Duties and the work and deliverables required in the Scope of Work
and Schedule shall be herein referred to as the "Defined Services". Failure to complete the
Defined Services by the times indicated does not, except at the option of the City, operate to
terminate this Agreement.
C. Reductions or Increases in Scope of Work
City may independently, or upon request from Contractor, from time to time reduce or
increase the Defined Services to be performed by the Contractor under this Agreement. Upon
doing so, City and Contractor agree to meet in good faith and confer for the purpose of
negotiating a corresponding change in the compensation associated with said change. An
increase or decrease in the annual vehicle miles, bv more than 20% during any year of the
agreement may result in compensation being negotiated.
D. Additional Services
In addition to performllig the Defined Services herein set forth, City may require
Contractor to perform additional services related to the Defined Services ("Additional Services"),
and upon doing so in writing, if they are within the scope of services offered by Contractor,
Contractor shall perform same on a time and materials basis at the rates set forth in the "Rate
Schedule" in Exhibit A, Paragraph l1.B, unless a separate fixed fee is otherwise agreed upon.
All compensation for Additional Services shall be paid monthly as billed.
E. Standard of Care
Contractor, in perfonning any Services under this agreement, whether Defmed Services
or Additional Services, shall perform in a manner consistent with that level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions
and in similar locations.
F. Insurance
Contractor represents that it and its agents, staff and subconsultants employed by it in
connection with the Services required to be rendered, are protected against the risk of loss by the
following insurance coverages, in the following categories, and to the limits specified, policies
of which are issued by Insurance Companies that have a Best's Rating of "A, Class V" or better,
or shall meet with the approval of the City:
Statutory Worker's Compensation Insurance and Employer's Liability Insurance coverage
in the amount set forth in the attached Exhibit A, Paragraph 9.
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Commercial General Liability Insurance including Business Automobile Insurance
coverage in the amount set forth in Exhibit A, Paragraph 9, combined single limit applied
separately to each project away from premises owned or rented by Contractor, which names City
as an Additional Insured, and which is primary to any policy which the City may otherwise carry
("Primary Coverage"), and which treats the employees of the City in the same manner as
members of the general public ("Cross-liability Coverage").
G. Proof of Insurance Coverage.
(1) Certificates of Insurance.
Contractor shall demonstrate proof of coverage herein required, prior to the
commencement of services required under this Agreement, by delivery of Certificates of
Insurance demonstrating same, and further indicating that the policies may not be canceled
without at least thirty (30) days written notice to the Additional Insured.
(2) Policy Endorsements Required.
In order to demonstrate the Additional Insured Coverage, Primary Coverage and
Cross-liability Coverage required under Contractor's Commercial General Liability Insurance
Policy, Contractor shall deliver a policy endorsement to the City demonstrating same, which shall
be reviewed and approved by the Risk Manager.
H. Performance Bond.
In the event that Exhibit A, at Paragraph 9, indicates the need for Contractor to provide
a Performance Bond, which indication shall be made by checking the parenthetical space adjacent
to the term, "Performance Bond", then Contractor shall provide to the City a performance bond
by a surety and in a form satisfactory to the City Attorney in an amount indicated in the space
adjacent to the term, "Performance Bond", in said Paragraph 9, Exhibit A.
1. Business License
Contractor agrees to obtain a business license from the Citv and to otherwise complv with
Title 5 of the Chula Vista Municipal Code.
2. Duties of the City
A. Consultation and Cooperation
City shall regularly consult the Contractor for the purpose of reviewing the progress of
the Defmed Services and Schedule therein contained, and to provide direction and guidance to
achieve the objectives of this agreement. The City shall permit access to its office facilities, files
and records by Contractor throughout the term of the agreement. In addition thereto, City agrees
to provide the information, data, items and materials set forth on Exhibit A, Paragraph 10, and
with the further understanding that delay in the provision of these materials beyond 30 days after
authorization to proceed, shall constitute a basis for the justifiable delay in the Contractor's
performance of this agreement.
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B. Compensation
Upon receipt of a prooerly prepared billing from' Contractor submitted to the City
periodically as indicated in Exhibit A. Paragraph 18. but in no event more freauently than
monthly. on the day of the period indicated in Exhibit A. Paragraph 18. City shall compensate
Contractor for all services rendered by Contractor according to the terms and conditions set forth
in Exhibit A, Paragraph 11 adjacent to the goyerning compensation relationship indicated by a
"checkmark" next to the appropriate arrangement, and shall compensate Contractor for out of
pocket expenses as provided in Exhibit A, Paragraph 12.
All billings submitted by Contractor shall contain sufficient information as to the propriety
of the billing to permit the City to evaluate that the amount due and payable thereunder is proper.
and shall specifically contain the City's account number indicated on Exhibit A. Paragraph 18
(C) to be charged UDon making such payment.
3. Administration of Contract
Each party designates the individuals ("Contract Administrators") indicated on Exhibit A,
Paragraph 13, as said party's contract administrator who is authorized by said party to represent
them in the routine administration of this agreement.
4. Term.
This Agreement shall terminate when the Parties have complied with all executory
provisions hereof.
5. Liquidated Damages
The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit
A, Paragraph 14.
6. Financial Interests of Contractor
A. Contractor is Designated as an FPPC Filer.
If Contractor is designated on Exhibit A, Paragraph 15, as an "FPPC filer", Contractor is
deemed to be a "Contractor" for the purposes of the Political Reform Act conflict of interest and
disclosure provisions. and shall report economic interests to the City Clerk on the required
Page 4
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Statement of Economic Interests in such reporting categories as are specified in Paragraph 15 of
Exhibit A. or if none are specified, then as determined by the City Attorney.
B. Decline to Participate.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor shall not
make. or participate in making or in any way attempt to use Contractor's position to influence
a governmental decision in which Contractor knows or has reason to know Contractor has a
financial interest other than the compensation promised by this Agreement.
C. Search to Determine Economic Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor warrants and
represents that Contractor has diligently conducted a search and inventory of Contractor's
economic interests, as the term is used in the regulations promulgated by the Fair Political
Practices Commission. and has determined that Contractor does not, to the best of Contractor's
knowledge, have an economic interest which would conflict with Contractor's duties under this
agreement
D. Promise Not to Acquire Conflicting Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor further
warrants and represents that Contractor will not acquire. obtain. or assume an economic interest
during the term of this Agreement which would constitute a conflict of interest as prohibited by
the Fair Political Practices Act.
E. Duty to Advise of Conflicting Interests.
Regardless of whether Contractor is designated as an FPPC Filer. Contractor further
warrants and represents that Contractor will immediately advise the City Attorney of City if
Contractor learns of an economic interest of Contractor's which may result in a conflict of
interest for the purpose of the Fair Political Practices Act, and regulations promulgated
thereunder.
F. Specific Warranties Against Economic Interests.
Contractor warrants and represents that neither Contractor, nor Contractor's immediate
family members. nor Contractor's employees or agents ("Contractor Associates") presently have
any interest, directly or indirectly, whatsoever in any property which may be the subject matter
of the Defined Services. or in any property within 2 radial miles from the exterior boundaries of
any property which may be the subject matter of the Defmed Services, ("Prohibited Interest").
other than as listed in Exhibit A. Paragraph 15.
Contractor further warrants and represents that no promise of future employment,
remuneration, consideration, gratuity or other reward or gain has been made to Contractor or
Contractor Associates in connection with Contractor's performance of this Agreement.
Contractor promises to advise City of any such promise that may be made during the Term of
this Agreement. or for 12 months thereafter.
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Contractor agrees that Contractor Associates shall not acquire any such Prohibited Interest
within the Term of this Agreement, or for 12 months after the expiration of this Agreement,
except with the written permission of City.
Contractor may not conduct or solicit any business for any party to this Agreement, or
for any third party which may be in conflict with Contractor's responsibilities under this
Agreement, except with the written permission of City.
7. Hold Harmless
Contractor shall defend, indemnify and hold harmless the City, its elected and appointed
officers and employees, from and against all claims for damages, liability, cost and expense
(including without limitation attorneys' fees) arising out of the conduct of the Contractor, or any
agent or employee, subcontractors, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole ne li ence or sole
willful conduct of the City, its officers, or employees. Contractor s m e Ication shall include
any and all costs, expenses, attorneys' fees and liability incurred by the City, its officers, agents,
or employees in defending against such claims, whether the same proceed to judgment or not.
Further, Contractor at its own expense shall, upon written request by the City, defend any such
suit or action brought against the City, its officers, agents, or employees. Contractors'
indemnification of City shall not be limited by any prior or subsequent declaration by the
Contractor.
.
8. Termination of Agreement for Cause
If, through any cause, Contractor shall fail to fulfill in a timely and proper manner
Contractor's obligations under this Agreement, or if Contractor shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall have the right to terminate this
Agreement by giving written notice to Contractor of such termination and specifying the effective
date thereof at least five (5) days before the effective date of such termination. In that event, all
finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other
materials prepared by Contractor shall, at the option of the City, become the property of the City,
and Contractor shall be entitled to receive just and equitable compensation for any work
satisfactorily completed on such documents and other materials up to the effective date of Notice
of Termination, not to exceed the amounts payable hereunder, and less any damages caused City
by Contractor's breach.
9. Errors and Omissions
In the event that the City Administrator determines that the Contractors' negligence,
errors, or omissions in the performance of work under this Agreement has resulted in expense
to City greater than would have resulted if there were no such negligence, errors, omissions,
Contractor shall reimburse City for any additional expenses incurred by the City. Nothing herein
is intended to limit City's rights under other provisions of this agreement.
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10. Tennination of Agreement for Convenience of City
City may tenninate this Agreement at any time and for any reason, by giving specific
written notice to Contractor of such tennination and specifying the effective date thereof, at least
thirty (30) days before the effective date of such tennination. In that event, all finished and
unfInished documents and other materials described hereinabove shall, at the option of the City,
become City's sole and exclusive property. H the Agreement is tenninated by City as provided
in this paragraph, Contractor shall be entitled to receive just and equitable compensation for any
satisfactory work completed on such documents and other materials to the effective date of such
termination. Contractor hereby expressly waives any and all claims for damages or compensation
arising under this Agreement except as set forth herein.
11. As~gnability
The services of Contractor are personal to the City, and Contractor shall not assign any
interest in this Agreement, and shall not transfer any interest in the same (whether by assignment
or novation), without prior written consent of City, which City may not unreasonably deny.
12. Ownership, Publication, Reproduction and Use of Material
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems
and any other materials or properties produced under this Agreement shall be the sole and
exclusive property of City. No such materials or properties produced in whole or in part under
this Agreement shall be subject to private use, copyrights or patent rights by Contractor in the
United States or in any other country without the express written consent of City. City shall have
unrestricted authority to publish, disclose (except as may be limited by the provisions of the
Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any
such reports, studies, data, statistics, forms or other materials or properties produced under this
Agreement.
13. Independent Contractor
City is interested only in the results obtained and Contractor shall perform as an
independent contractor with sole control of the manner and means of performing the services
required under this Agreement. City maintains the right only to reject or accept Contractor's
work products. Contractor and any of the Contractor's agents, employees or representatives are,
for all purposes under this Agreement, an independent contractor and shall not be deemed to be
an employee of City, and none of them shall be entitled to any benefIts to which City employees
are entitled including but not limited to, overtime, retirement benefits, worker's compensation
benefIts, injury leave or other leave benefIts.
14. Administrative Claims Requirements and Procedures
No suit or arbitration shall be brought arising out of this agreement, against the City
unless a claim has fIrst been presented in writing and fIled with the City and acted upon by the
City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal
Code, as same may from time to time be amended, the provisions of which are incOlporated by
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this reference as if fully set forth herein, and such policies and procedures used by the City in
the implementation of same.
Upon request by City, Contractor shall meet and confer in good faith with City for the
purpose of resolving any dispute over the terms of this Agreement.
15. Attorney's Fees
Should a dispute arising out of this Agreement result in litigation, it is agreed that the
prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the
claim, including costs and attorney's fees.
16. Statement of Costs
In the event that Contractor prepares a report or document, or participates in the
preparation of a report or document in performing the Defined Services, Contractor shall include,
or cause the inclusion of, in said report or document, a statement of the numbers and cost in
dollar amounts of all contracts and subcontracts relating to the preparation of the report or
document.
17. Miscellaneous
A. Contractor not au~orized to Represent City
Unless specifically authorized in writing by City, Contractor shall have no authority to
act as City's agent to bind City to any contractual agreements whatsoever.
B. Contractor is Real Estate Broker and/or Salesman
If the box on Exhibit A, Paragraph 16 is marked, the Contractor and/or their principals
is/are licensed with the State of California or some other state as a licensed real estate broker or
salesperson. Otherwise, Contractor represents that neither Contractor, nor their principals are
licensed real estate brokers or salespersons.
C. Notices
All notices, demands or requests provided for or permitted to be given pursuant to this
Agreement must be in writing. All notices, demands and requests to be sent to any party shall
be deemed to have been properly given or served if personally served or deposited in the United
States mail, addressed to such party, postage prepaid, registered or certified, with return receipt
requested, at the addresses identified herein as the places of business for each of the designated
parties.
D. Entire Agreement
This Agreement, together with any other written document referred to or contemplated
herein, embody the entire Agreement and understanding between the parties relating to the
subject matter hereof. Neither this Agreement nor any provision hereof may be amended,
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modified, waived or discharged except by an instrument in writing executed by the party against
which enforcement of such amendment, waiver or discharge is sought.
E. Capacity of Parties
Each signatory and party hereto hereby warrants and represents to the other party that it
has legal authority and capacity and direction from its principal to enter into this Agreement, and
that all resolutions or other actions have been taken so as to enable it to enter into this
Agreement.
F. Governing LawNenue
This Agreement shall be governed by and construed in accordance with the laws of the
State of California Any action arising under or relating to this Agreement shall be brought only
in the federal or state courts located in San Diego County, State of California, and if applicable,
the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and
performance hereunder, shall be the City of Chula Vista.
18. Term of Agreement:
A. Base Term - This Agreement shall become effective upon execution, and the term
shall be the period from July 1, 1993 through June 30, 1996.
B. Dorion Term
(1) In consideration of the herein Agreement, Contractor hereby grants to City the
below option, exercisable in writing at City's sole election. At any time on or before April I,
1996, City may extend the service provided by Contractor under this Agreement for a period of
two years. Compensation related to such an extension shall be determined through negotiations
between Cityand Contractor.
(2) It is mutually understood and agreed that all work performed and services provided
under the exercised option shall be in strict compliance with all of the requirements of this
Agreement as such may be amended from time to time by mutual agreement.
(3) It is mutually understood and agreed that City is under no obligation whatsoever
to exercise this option. Such option exercise may be by amendment hereto, or by issuance of
a new agreement
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective officers thereunto duly authorized on the date written below their
signatures.
[end of page. next page is signature page.]
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Page 9
Signature Page
to
Agreement between ..
City of Cbula Vista and
Mayflower Contract Services, Inc.
for Fixed Route Bus Service
IN WITNESS WHEREOF, City and Contractor have executed this Agreement thereby
indicating that they have read and understood same, and indicate their full and complete consent
to its terms:
Dated:
CITY OF CHULA VISTA
Attest:
By:
Tim Nader, Mayor
Beverly Authelet, City Clerk
Bruce M. Boogaard, City
Dated:
y
MAYFLOWER CONTRACT SERVICES, INC.
Exhibit List to Agreement
( X ) Exhibit A.
B~.JoJo
~~ e n, title s.vfO
Dated:
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EXHmrr A
TO
AGREEMENT BETWEEN
CITY OF CHULA VISTA
AND
MAYFLOWER CONTRACT SERVICES, INC.
1. Effective Date of Agreement: July 1, 1993
2. City-Related Entity:
(X) City of Chula Vista, a municipal chartered corporation of the State of California
() Redevelopment Agency of the City of Chula Vista, a political subdivision of the
State of California
() Industrial Development Authority of the City of Chula Vista, a
() Other:
form]
, a [insert business
3. Place of Business for City:
City of Chula Vista,
276 Fourth Avenue,
Chula Vista, CA 91910
4. Contractor: Mayflower Contract Services, Inc.
5. Business Form of Contractor:
( ) Sole Proprietorship
( ) Partnership
(X) Corporation
6. Place of Business, Telephone and Fax Number of Contractor:
5360 College Blvd.
Overland Park, KS 66211
Voice Phone (913) 345-1986 .
Fax Phone (913) 345-0821
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7. General Duties:
Contractor's responsibilities shall include but not be'limited to;
1. Meeting all operations equipment and maintenance requirements contained in this
Agreement, and incompliance with the ADA.
2. Providing all personnel having management, operations, and maintenance expertise
necessary to operate the system and maintain CVT buses and related equipment.
3. Fare collection, accounting, and reporting.
4. Personnel administration.
5. Assisting City in marketing.
6. Scheduling and dispatching vehicles.
7. Data collection and reporting.
8. Scope of Work and Schedule:
A. Detailed Statement of Work:
See Attachment I to Exhibit A.
B. Date for Commencement of Contractor Services:
.
(X) Same as Effective Date of Agreement
() Other:
C. Dates or Time Limits for Delivery of Deliverables:
Deliverable No. I:
Deliverable No.2:
Deliverable No.3:
D. Date for completion of all Contractor services:
June 30, 1996
9. Insurance Requirements:
(X) Statutory Worker's Compensation Insurance
(X) Employer's Liability Insurance coverage: $1,000,000.
(X) Commercial General Liability Insurance: $10,000,000.
(X) Performance Bond, $400,000
(X) Fidelity Bond. $50,000
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10. Materials Request to be Supplied by City to Contractor: None.
II. Compensation:
A. (X) Single Fixed Fee Arrangement.
For performance of all of the Defmed Services by Contractor as herein required, City shall
pay a single fixed fee in the amounts and at the times or milestones or for the Deliverables set
forth below:
Single Fixed Fee Amount: $83,263, payable as follows:
Milestone or Event or Deliverable
Amount or Percent of Fixed Fee
Start-up costs payable upon
receipt of invoice
$83,263
B. (X) Mileage Rate Arrangement
City shall pay Contractor for 1,125,000 annual vehicle service operating miles at the rates
or amounts set forth in the Rate Schedule herein below and further detailed in the cost
breakdown (Attachment 2) accOl;ding to the following terms and conditions:
(1) ( ) Not-to-Exceed Limitation Annual Vehicle Service Hours
(2) (X) Limitation without Further Authorization on Time and Materials
Arrangement
At such time as Contractor shall have incurred time and materials equal to
maximum annual costs contained in Rate Schedule below ("Authorization Limit"),
Contractor shall not be entitled to any additional compensation without further
authorization issued in writing and approved by the City. Nothing herein shall
preclude Contractor from providing additional Services at Contractor's own cost
and expense.
Rate Schedule
FY 1993-94
FY 1994-95
FY 1995-96
1,125,000
1,125,000
1,125,000
$1.9383
$2.00
$2.06
il_I.'1
$2,180,590
$2,250,000
$2,317,500
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:
12. Materials Reimbursement Arrangement
For the cost of out of pocket expenses incurred by Contractor in the performance of
services herein required, City shall pay Contractor at the rates or amounts set forth below:
() None, the compensation includes all costs.
Cost or Rate
() Reports, not to exceed $
() Copies, not to exceed $
() Travel, not to exceed $
() Printing, not to exceed $
() Postage, not to exceed $
() Delivery, not to exceed $
() Long Distance Telephone Charges, not to exceed $
(X) Other Actual Identifiable Direct Costs: (See Sections 11 A, B, and C).
A. SpeciaVCharter Services
Fiscal Year City Event Rate Non-Profit Private Entity Rate
Per Hour Organization Event Per Hour
Rate Per Hour
,
FY 1993-94 $16.25 $36.50 $43.80
FY 1994-95 $16.75 $37.40 $45.11
FY 1995-96 $17.25 $38.52 $46.46
B. "Tripper" Services: Rate per mile applicable to Fiscal Year Rate.
C. Costs .!lQ1 included in Agreement: Reimbursement to Contractor under the
following conditions:
1) Prior authorization by the Transit Coordinator.
2) Proper invoice must be submitted to City.
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.'
13. Contract Administrators:
City:
Bill Gustafson, Transit Coordinator
707 F Street
Chula Vista, CA 91910
Phone: (619) 691-5260
FAX: (619691-3171
Contractor:
Jim Dickey, National Sales Manager
432 North 44th St., Suite 163
Phoenix, AZ 85008
Phone: (602) 267-7099
FAX: (602) 267-7195
14. Liquidated Damages
From the nature of the services to be provided, the Contractor and City agree that it is
extremely difficult to fix actual damages which may result from failure on the part of the
. Contractor to perform apy of its obligations herein and the resulting loss to City.
Therefore, both parties agree that the Contractor liability should be limited to and fixed
at the sums stated in this Section of the Agreement, as liquidated damages and not as
penalty, to be deducted automatically by City from Contractor invoices for the period(s)
in which occurred. The decision of the Transit Coordinator is fmal with respect to any
assessment of liquidated damages. The Transit Coordinator may rely on information
supplied by Contractor, by the public or by staff, as well as by other means in
determining assessment of liquidated damages.
A. Liquidated damages will be assessed at the rate of one thousand dollars ($1,000)
per occurrence for failure to achieve a satisfactory rating in any category of the
annual California Highway Patrol Safety Compliance report (CHP 343).
B. Liquidated damages may be assessed at the rate of one hundred dollars ($100) per
occurrence for each unauthorized failure to operate transit routes as approved by
City.
C. Liquidated damages may be assessed at the rate of one hundred dollars ($100) per
day for each day Contractor fails to employ and assign to the services covered by
this agreement a Location Manager, Operation Supervisor, Road Supervisor, or
Maintenance Supervisor approved by the Transit Coordinator. In the event
Contractor's Operations Supervisor, Location Manager, of Maintenance Manager
or any Road Supervisor terminates his or her employment with less than two (2)
weeks notice, liquidated damages will not be assessed until the fifteenth (15th) day
following the notice of termination.
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D. Liquidated damages may be assessed at the rate of fifty dollars ($50) per day for
each incident of failure to comply with the following requirements and driver
specifications herein: .
(1) Failure to clean vehicle interiors daily.
(2) Failure to clean vehicle exterior three times weekly.
(3) Failure to provide 8-hour National Safety Council Defensive Driving
Course or equivalent for each driver before that driver operates any vehicle
in revenue service.
(4) Failure of driver to wear presentable uniforms while on duty.
(5) Failure to have a new driver undergo a two~hour orientation to CVT
system policies, procedures, and performance standards prior to being
assigned to a CVT route.
(6) Failure to provide a minimum of 8 hours of driver instruction/route
familiarization to each driver before that driver operates vehicle in revenue
service.
(7) Failure to repair vehicle body damage (interior or exterior) within 21 days
of the occurrence.
(8) Failure to perform any required preventative maintenance procedures
within +500 miles of the scheduled maintenance.
E. Liquidated damages may be assessed at the rate of fifty dollars ($50) per incident
of a vehicle in revenue service leaving a schedule time point prior to the schedule
departure time.
F. Liquidated damages may be assessed at the rate of fifty dollars ($50) per day for
each incident of failure to submit to City any of the following reports:
(I) Driver Daily Records/Defect Sheets, daily by 9:30 a.m. of the next
working day.
(2) Computation and Reconciliation of fares collected for the week, by 2:00
p.m. of the following Monday or first working day.
(3) SANDAG Form B-lO Items 15, 16, 17, 20, 21, and 22, by October 20,
January 20, April 20, and July 20.
(4) Fuel Cost and Fuel Consumption, by the 5th of each month.
(5) Road Call Reports, by 5th of the following month.
(6) California Highway Patrol Safety Inspection Reports, three days after
receipt of report by Contractor.
(7) Accident Reports, within three days after occurrence.
G. Failure of City to assert any right which it has under this contract, or to assess any
liquidated damage as provided herein, shall not act as a waiver as to the City right
to enforce the provisions of this contract, or assess liquidated damages in the
future, except as specified herein.
H. The assessment of liquidated damages and/or deductions as provided under this
contract shall in no way relieve the Contractor of his obligation to provide
sufficient service, buses or drivers, or to meet any of the terms of this contract.
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I. Notwithstanding the foregoing right to assess, neither party assumes any liability
with regard to liquidated damages, for failure or delay to fulfill the terms and
conditions of this Agreement to the extent such failure or delay is caused by the
following: a) any civil or military government restrictions or limitations; b)
failure or shortage of fuel, water, fuel oil, or other utility or services; c) riot, war,
insurrection, or other national or local emergency; d) acts of God, earthquakes,
fIre, explosion, quarantines; freight embargoes, or adverse weather conditions; or
e) impassibility of routes due to construction, accidents, or other reasons.
15. Statement of Economic Interests, Contractor Reporting Categories, per Conflict of Interest
Code:
(X) Not Applicable. Not an FPPC Filer.
() FPPC Filer
() Category No. 1. Investments and sources of income.
() Category No.2. Interests in real property.
() Category No.3. Investments, interest in real property and sources of
income subject to the regulatory, permit or licensing authority of the
department.
() Category No.4. Investments in business entities and sources of income
which engage in land development, construction or the acquisition or sale
of real property.
() Category No.5. Investments in business entities and sources of income
of the type which, within the past two years, have contracted with the City
of Chula Vista (Redevelopment Agency) to provide services, supplies,
materials, machinery or equipment.
() Category No.6. Investments in business entities and sources of income
of the type which, within the past two years, have contracted with the
designated employee's department to provide services, supplies, materials,
machinery or equipment.
() Category No.7. Business positions.
() List "Contractor Associates" interests in real property within 2 radial miles of
Project Property, if any:
16.
( )
Contractor is Real Estate Broker and/or Salesman
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17. Permitted Subconsultants:
18. Bill Processing:
A. Contractor's Billing to be submitted for the following period of time:
(X) Monthly
() Quarterly
() Other:
B. Day of the Period for submission of Contractor's Billing:
() First of the Month (fixed monthly cost)
(X) 15th Day of each Month for prior month services
() End of the Month (hourly rate cost for service operated)
() Other:
C. City's Account Number: 402-4020-5203
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ATTACHMENT 1 TO EXHmIT A
STATEMENT OF WORK
A. Scope of Services
1. Contractor shall provide the management, technical, and operating personnel,
service, equipment, and maintenance necessary for the operation of CVT services
specified in this section including all exhibits.
2. City staff shall be responsible for all policy, administrative and overall
management of CVT service including: determining and specifying routes and
schedules; conducting service and route planning activities; providing bus stop
signs, route maps, service schedules, and marketing; and establishing fare policies.
Contractor shall be responsible for CVT operations, fare collection, accounting,
data collection and reporting, and insuring the implementation of all policies.
3. Contractor shall provide bus service on CVT routes 701, 702, 703, 704, 705, 706,
707,708,709, 711 and 712. Buses shall be operated on these routes according
to the route descriptions and schedules determined by the City. City will supply:
buses for this service; radio equipment, including an operating frequency; and
registering fare bqxes.
B. System Operation
1. Contractor shall operate the CVT system in compliance with CVT operating
policies and all applicable federal, state and local laws, including the Americans
with Disabilities Act (ADA).
2. Management of day to day operation of the system and service will be vested in
contractor's Location Manager who shall be thoroughly familiar with City's
service area, policies, and system operation. The Location Manager will be
available to meet with City staff in Chula Vista as deemed necessary by the
Transit Coordinator. The Location Manager, or Contractor's management
personnel, will be available to attend meetings pertaining to transit matters as
deemed necessary by the City. Replacement of the Contractor's Location
Manager will require written approval by the City at least 14 days in advance of
proposed replacement.
3. In addition to the Location Manager, Contractor shall provide a knowledgeable,
and experienced Operations Supervisor and a sufficient nilmber of Road
Supervisors to monitor CVT operations during all operating hours. The
Operations Supervisor and Road Supervisors shall be responsible for supervising
and monitoring all activities of bus operators, including schedule adherence, road
conditions, wheelchair lift operation, fare media collection, and bus operator
performance, behavior, and observance of system procedures.
Page 1
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4. Road Supervisor duties shall also include: distributing transit infonnation (CVT
schedules, system maps, etc.) to various locations in Chula Vista (currently about
8 locations); and posting "service change'" notices at affected bus stops are
required.
5. The following equipment will be provided by City for CVT operation:
a) Buses
Rebuilt Miles (10/1192)
Cumulative
CVT Veh. Seated Miles
No. Last 4 Digits of VIN II's Year Capacity (10/1/92) Engine Transmission
001 Orion 111105 1984 39 388,000 23,000 23,000
002 Orion 111106 1984 39 330.000 12,000 12,000
003 Orion 111094 1984 30 342,000 12,000 12,000
004 Orion 111096 1984 30 342,000 6,000 6,000
005 Orion 111097 1984 30 330,000 78,000 165,000
006 Orion 111098 1984 30 332,000 80,000 80,000
007 Orion 111099 . 1984 30 366,000 81,000 81,000
008 Orion 111100 1984 30 336,000 6,000 6,000
009 Orion 111102 1984 30 293,000 75,000 75,000
010 Orion 111103 1984 30 342,000 140,,000 140,000
011 Orion 111104 1984 30 366,000 4,000 4,000
012 Goshen 115820 1992 25 Delivered
after 10/1/92
013 Goshen 115822 1992 25 Same as 012
014 Orion 111377 1986 39 288,000 4,500 45,000
015 Orion 111378 1986 39 303,000 60,000 60,000
016 Orion 112524 1990 39 123,000
017 Chance Trolley 117460 1989 18 51,000
018 Chance Trolley 117461 1989 18 50,000
019 Chance Trolley 117462 1989 18 47,000
020 Chance Trolley 117463 1989 18 49.000
021 Orion 112525 1990 39 114,000
022 Orion 112526 1990 39 117,000
023 Orion 112809 1991 39 70,000
024 Orion 112810 1991 39 81,000
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025 Orion #2811 1991 39 81,000
026 Orion #2812 1991 39 82,000
027 Orion #2813 1991 39 76,000
028 Orion #2814 1991 39 75,000
029 Orion #2815 1991 39 78,000
030 Goshen #5823 1992 25 Same as 012
031 Goshen #5824 1992 25 Same as 012
b) Engines
(1)
(2)
(3)
(3)
Goshens:
Orions (OOOI...U. 1014. 101'):
Orions (10016,1021-1029):
Trolleys:
c) Transmissions
(1)
(2)
(3)
(4)
Goshens:
Orions (OOOI"'U, 1014. 101'):
Or!ons (10016,10021"'29):
Trolleys:
Cummins 6BT5.9
Detroit Diesel 6V92TAC
Detroit 6V92T A
Caterpillar Diesel, 3208-175
Allison AT-545
Allison 747
Voith D863
Allison AT-545
d) All CVT buses are wheelchair accessible. The wheelchair lift on 13 Orion
buses is manufactured by Environmental Equipment Corp.; the lift on 10
Orion buses is manufactured by LiftU; the lift on the 4 Goshens is
manufactured by Braun; the lift on the 4 Trolleys is manufactured by
Mobil Tech.
e) Radio Equipment
CVT Buses #001-031 -- Motorola Spectra UHF A5 Mobile Units, Model
DA5KM wi handset.
f) Fare Boxes
All buses: GF! Cents-a- Bill Electronic fareboxes
g) Miscellaneous equipment on each bus: 3 triangular reflectors, passenger
counter, transfer cutter,. frrst-aid kit, fIre extinguisher, and schedule rack.
6. There will be no scheduled CVT service on the days the City of Chula Vista
observes the following holidays: Labor Day, Thanksgiving Day, Christmas Day,
New Year's Day, Memorial Day, and July 4, except for Route 708 which has its
own operating days.
7. Driver Hiring
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a) Contractor shall recruit and hire a sufficient number of drivers assigned
exclusively to CVT service. Contractor shall have a sufficient number of
backup drivers readily available forimy and all contingencies such as
absenteeism, illness, and other personnel emergencies without a disruption
of CVT service.
b) Driver Wages and Benefits:
I) Contractor will pay CVT drivers not less than the following wage
scale:
Rate 1993 1994 1995
Starting $7.00 $7.00 $7.00
1 Year 7.50 7.50 7.50
2 Year 8.00 7.75 7.75
3 Year 8.25 8.25 8.00
4 Year 8.50 8.50 8.50
5 Year 8.75 8.75 8.75
6 Year 9.00 9.00
,
7 Year 9.25
2) The driver training rate shall be $4.50 per hour; the starting rate of
$7.00 shall be effective at the completion of training.
3) In addition to wages listed above, Contractor shall provide to CVT
drivers the following minimum benefits: a contributory health
insurance plan; a contributory 40 lk plan; company structured
attendance and safety bonus plans; company structured driver's
pride incentive programs; company structured paid vacation plans
for full-time employees after certain employment periods; six
company structured paid holidays; opportunity for application to
other company awards competitions including college scholarships
awards.
c) As a condition of employment under the agreement, all personnel assigned
to CVT service must pass tests for drug and alcohol use. Drug and
alcohol screening shall be conducted prior to employment in CVT service,
and at a minimum, at two (2) year intervals in conjunction with a physical
exam for Class B license renewal. Screening at more frequent intervals
may be conducted by Contractor as permitted by law.
d) The City requires Contractor to have all employees fmgerprinted and City
will conduct a criminal history check on all personnel assigned to CVT
service. The results of the criminal history check will be confidential
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information and City will not release this information to Contractor.
However, information obtained on t\1e criminal record of an individual
assigned to CVT service may warrant CVT requesting Contractor to
remove individual from CVT service. City will pay the cost of
fmgerprinting.
8. Driver Training and Procedures.
Contractor shall provide such periodic driver training, orientation, and road
supervision as is appropriate to fully familiarize all drivers assigned to CVT
service with operating schedules, routes, tranSfer policy, and performance
standards--including courtesy, safety, and schedule adherence of the CVT system.
Training and orientation by contractor shall include no less than the following:
a) DRIVER TRAINER
1) Must have a State of California or Department of Motor Vehicles
approval to certify Class B driver's licenses with a passenger, air
brakes, and automatic transmission endorsements.
2) Must have at least one year experience as an instructor.
3) Must be a National Safety Council Defensive Driving Instructor or
equivalent.
b. NEW DRIVERS
1) Must receive and pass the eight-hour minimum National Safety
Council Defensive Driving Course or equivalent. This includes
practical applications.
2) Must receive at least 20 hours of driving instruction (including both
group and individual instruction) on CVT routes. At least one hour
of actual driving for each route will be included.
3) At least four hours of classroom instruction regarding transfer
policies, bus check-out procedures, accident report writing, vehicle
code, and schedules, routes, and fares of the CVT system will be
included.
4) At least eight hours of the training program shall be devoted to the
operation of lift equipment and courteous treatment of handicapped
individuals. The lift training shall include instruction on the
operation of lifts and tiedowns, experience boarding and alighting
individuals in wheelchairs under various conditions and empathy
training to help new operators gain insight into the special needs
and specific obstacles handicapped individuals may encounter using
public transportation.
WPC F:\HOME'ENGINEER\BII..LG\79S.93
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5) Two hours' orientation to CVT system policies, procedures, and
driver performance standards to be given to each driver by the City
Transit Coordinator or his designated representative following
completion of the four-hour classroom instruction by Contractor.
6) The City Transit Coordinator or his representative shall make the
fmal determination as to the qualifications of prospective CVT
drivers based on the satisfactory completion of the aforementioned
training and orientation. Contractor shall provide City with a list
of drivers who have completed the specified driver training
program and shall update this list as necessary.
9. Driver Procedures
Contractor shall require all drivers assigned to CVT service to adhere to the
following CVT procedures:
a) All buses shall be driven in a safe manner. Care should be exercised to
ensure that passengers are safely seated or have safely deboarded before
starting the bus.
b) Adherence to schedule and routing is mandatory except for unforeseen
circumstances beyond the control of contractor and his employees. (For
example, road closures, breakdowns, etc.)
c) Drivers shall be courteous to all passengers.
d) Drivers shall carefully complete the CVT driver's daily record and Bus
Defect Sheet as well as take accurate regular daily (and specially
requested) passenger counts.
e) Drivers shall wear uniforms which are similar in nature while on duty.
CVT patches will be affixed to the right sleeves of jackets and/or shirts.
f) Drivers shall not smoke or eat on the bus at any time and shall enforce
same policy for passengers as well.
g) Drivers must provide transfer slips to passengers in conformance with
CVT transfer policy upon request of passenger.
h) Drivers shall not play am/fm radios on the bus at any time.
i) Drivers must ensure that proper and exact fares are placed in the fare box
by passengers. If any problems arise the drivers may accept the fare and
inform the passenger to contact the CVT office. Under no circumstances
will a driver handle any cash from passengers.
WPC F:\HOME\ENGINEER\BnLG\795.93
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,
j) Drivers must notify Contractor's Location Manager or dispatcher
immediately if the vehicle is unable to continue operation. This
information will also be immediately relayed to San Diego Transit
Information and to City Transit Office by the Contractor Site.
k) Drivers will report to the dispatchers any unusual occurrences observed on
the road and any vandalism or damage to City property.
I) All extra board drivers shall undergo driver training specified in this
section before being assigned to Chula Vista Transit.
m) Drivers are responsible for properly securing and locking the gate to the
City Yard at "F" Street and Woodlawn Avenue. This gate must be secured
by drivers after 4:30 p.m. Monday through Friday, all day on weekends,
and at any other time directed by the Transit Coordinator or his
representative.
n) Drivers shall park vehicles in the City of Chula Vista yard in specific
locations designated by the Transit Coordinator or his designated
representative.
0) Drivers will not allow any articles longer than 5 feet to be carried on the
bus by passengers.
p) Prior to start of shift, drivers will conduct a "walk around" inspection of
their vehicle, test and operate the wheelchair lift, and fIll out a "Bus
Conditicn Report." If the driver is uncertain about the safety condition of
the vehicle, the vehicle must be inspected by maintenance personnel to
detemrine if it is safe to operate.
q) Drivers will be responsible for maintaining cleanliness of buses while on
duty.
r) Driver will not leave bus unattended with front door open as to allow
passengers to board without having paid the correct fare.
10. The procedures in Section 9 shall not preclude the Contractor from enforcing its
own policies and procedures which are not contrary to the above provisions.
11. Driver failure to follow the procedures in Section 9 shall be cause for Contractor
to honor City Transit Coordinator's request for driver's dismissal from CVT
service after appropriate written and/or verbal warnings have been given to
Contractor by the City Transit Coordinator or his designated representative. Prior
to Contractor reassigning driver previously dismissed from CVT service back to
CVT service, notice shall be given to the Transit Coordinator who will make a
decision on whether or not this driver reassignment is acceptable to City.
WPC F:'HOME"ENGD"ffiER\BILI.G\795.93
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Page 7
12. Contractor shall provide a daily Vehicle Status Report to the Transit Office by
9:30 a.m. each weekday. The Report will list the names of drivers and their shift
times, the bus number of those buses in-service and to which routes they are
assigned, and the condition of each bus and wheelchair lift
13. Contractor shall maintain a Lost and Found Service for articles inadvertently left
by passengers on buses.
14. While in a CVT Uniform, Contractor employees will not purchase, consume, or
be under the influence of any intoxicant, narcotic, or harmful drug.
15. Contractor employees may use CVT vehicles only in connection with their
assigned duties and only within the CVT service area unless otherwise authorized
by the Transit Coordinator or his representative.
16. Contractor and its employees shall observe all rules and regulations published by
the Director of Public Works Operations pertaining to the use of the City Yard
especially those that apply to yard cleanliness, vehicle parking, fueling, prohibition
of private vehicles from entering the yard unless authorized, handling of toxic
materials and spills and yard gate security.
17. In the event of an accident involving a CVT vehicle resulting in an injury or
fatality, Contract"r shall immediately notify the Transit Coordinator or his
representative by phone (day or night) and a copy of the accident report forwarded
to the Transit office no later than the next working day.
C. Maintenance and Repairs
1. Contractor accepts full responsibility for maintenance and repair of all CVT buses,
interior and exterior, including body and paint work, wheelchair lifts, registering
fareboxes, communication equipment and to keep bus units including all installed
equipment on buses in a safe and good operating condition. Paint and body work
on each bus shall be completed within seven (7) weeks of occurrence; the Transit
Coordinator may extend this time period to three (3) weeks in order to minimize
impact on CVT service requirements.
2. Contractor will be responsible for thoroughly washing all buses used in this
operation at least three times each week. In addition, the interior of each bus used
in CVT service shall be thoroughly cleaned daily.
3. . Contractor will institute and maintain a formalized preventive maintenance
program for all buses in conformance with manufacturer's preventive maintenance
schedule and shall conform with the PMI schedule for oil change. Contractor
shall conduct a transmission and engine oil analysis every 6,000 miles and report
results to the Transit Coordinator. The Chula Vista's Fleet Manager is the Transit
Coordinator's designated representative to monitor and oversee contractor's
maintenance and repair activities on owned buses. Contractor shall document anv
and all oreventive maintenance work or reoairs oerformed on CVT buses. and
WPC F:\HO~GINEER\BIll.O\79S.93
,J/-jr'
Page 8
submit this documentation to Transit staff no later than 72 hours after completion
of work.
4. Contractor shall provide a road call service vehicle for mechanics in order to
insure timely response to road calls.
5. Quality and regular maintenance of buses is essential and is required for efficient,
reliable transit operation. Contractor shall report monthly to City Transit staff
budget line items 501.02--Maintenance salaries and wages, and 504.02, 504.03,
504.04 and 504.05 under the Materials and Supplies Expense Class 504.00, as
maintenance categories within the budget. Deferred maintenance and/or shifting
of funds from one line item to another within the budget are prohibited. The
maintenance budget will be reviewed monthly by City staff and contractor.
Changes to the maintenance budget or maintenance program may be made only
upon written approval by the Transit Coordinator.
6. At the end of each fiscal year, City staff and Contractor will review maintenance
and repair expenditures contained in Attachment 2, Expense Object Classes
504.02,504.03, 504.04 and 504.05. If Contractor's expenditures for the year in
each of these expense object classes are less than budgeted amounts, then
Contractor will reimburse City the difference between budgeted maintenance and
repair costs and actual expenditures.
7. Contractor shall comply with all City, state and federal policies, procedures and
laws and requirements regarding toxic waste disposal, fuel spills, City maintenance
yard security, parking of vehicles and use of City vehicles.
D. Data Collection and Reporting
1. Contractor shall collect all data on operation of CVT. Contractor shall maintain
a daily office log of vehicle breakdowns, road calls, missed trips (including cause),
complaints and compliments received. Customer service calls shall be logged in
the daily office log. Daily office log shall be made available to City staff upon
request.
2. The combination Driver Daily Records (DDR's)/Bus Defect Sheet will be used by
each shift of bus operators, a copy of which is to be submitted to the Transit
Office on a daily basis. The DDR is the source document for use in determining
the total miles, farebox revenue, number of passengers and passenger categories.
Missed miles and missed trips will be determined from the DDR's by comparing
actual daily miles entered into the DDR's against predetermined daily total miles
for each route.
3. Contractor shall prepare and submit to City staff a Quarterly Maintenance Report
which will include, but not be limited to, the following: a summary of all
maintenance work performed including preventive maintenance work, body and
paint work, and major repair work, the cost of maintenance such as oil, parts, fuel,
wpc P,\II0MJN;NGlNEER\BIU.G\795.93
Page 9
.)./.. 31
labor, all repairs; a status of each vehicle's condition; and highlights of problems
and suggested solutions.
4. In addition, contractor will fulfill the following minimum written reporting
requirements to City staff:
REPORT FREQUENCY
a. Driver daily records Daily, by 9:30 a.m. of the next worlcing day
b. Computation and reconciliation of fares collected Weekly
c. SANDAG form B-IO, items 15, 16, 17, 20, 21 and Quarterly
22
d. Fuel costs and individual bus fuel consumption Monthly
e. Road call reports Monthly
f. California Highway Patrol periodic safety Forwarded to City within 3 days after receipt
inspection of report
g. Accident reports Each occurrence
5, Contractor shall make available to City such reports free of charge as may be
requested by the City Transit Coordinator, MIDB, or SANDAG, unless such
reports are of such complex and time-consuming nature in which case City will
reimburse bus company the reasonable cost of preparation of such reports.
WPC BHOME'iENGINEER\Bn.LG\79S.93
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~/;'1,;..
.
.
.
REQUEST FOR PROPOSALS (RFP)
FOR
OPERA nON OF CHULA VISTA TRANSIT (CVT)
AND
MAINTENANCE OF CVT BUS FLEET
Questions regarding the procurement
process should be directed to:
Bill Gustafson, Transit Coordinator
City of Chula Vista
707 "F" Street
Chula Vista, CA 91910
(619) 691-5260
February 1993
c:<) --- +3
.
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
.
.
TABLE OF CONTENTS
INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
PROCUREMENT PROCESS ............................. 3
SUBMISSION OF PROPOSALS .......................... 6
EVALUATION CRITERIA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
STATEMENT OF WORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
PA YMENT OF SERVICES PROVIDED. . . . . . . . . . . . . . . . . . . . 21
COLLECTION OF FAREBOX REVENUES ................. 26
INSURANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
TECHNICAL PROPOSAL FORM
PRICE PROPOSAL FORM
ATTACHMENT 1 - DRAFT AGREEMENT
ATTACHMENT 2 - PREVENTIVE MAINTENANCE SUPPLEMENT .
ATTACHMENT 3 - EXPENSE OBJECT CLASS DEFINITIONS
ATTACHMENT 4 - CVT SCHEDULES AND SYSTEM MAP
ATTACHMENT 5 - CVT DRIVER DAILY RECORDIDEFECf SHEET
ATTACHMENT 6 - BUS CLEANING CHECK LIST
ATTACHMENT 7 - PMI SCHEDULE FOR OIL CHANGE
ru-4A
.
.
.
REQUEST FOR PROPOSAL FOR
OPERATION OF CHULA VISTA TRANSIT
I.
Introduction
The City of Chula Vista is soliciting proposals from qualified finns to operate Chula
Vista Transit (CVT) , a fixed route transit system serving the City of Chula Vista and
contiguous unincorporated areas in the County of San Diego. ATClVancom currently is
operating CVT under contract with the South Coast Organization Operating Transit
(SCOOT), a Joint Powers Agency between the City of Chula Vista and County of San
Diego. SCOOT will be dissolved effective midnight June 30, 1993; the City of Chula
Vista will assume sole authority over CVT effective July I, 1993. ATClVancom drivers
are represented by Teamsters Union Local No. 481. SCOOT last issued Request for
Proposals (RFP) to operate CVT in Spring 1988 and ATCNancom was awarded the
contract to operate CVT commencing on July I, 1988. As a result of this RFP, it is
anticipated that the City of Chula Vista will select a contract operator on or before May
1. 1993 and the new contract term will begin no later than July 1, 1993 and terminate on
June 30, 1996. The contract will contain a two-year option at a negotiated cost, until
June 30, 1998. Cost proposals will be based on the contract term beginning on July I,
1993.
For the current fiscal year FY 1992-93, CVT operates approximately 1,120,000 annual
revenue miles on eleven routes with a projected 2,180,000 total annual riders and
$670,000 annual cash fare revenue. Service is provided seven days a week with reduced
service on Saturdays and Sundays. Proposers shall submit proposals based on 1,125,000
revenue miles and 89,300 total hours estimated to be operated in FY 1993-94. (TOTAL
HOURS is defined as the total number of hours in fixed route service a vehicle is
operated, including hours consumed while traveling to and from Chula Vista Public
Works yard. NOT included under total hours are: driver's "call time"; vacation/sick
leave; charter service; bus exchanges; training; and road testing.) However, since the
term of this agreement will be for a period of three years, modifications to the system
routing and mileage may be made during the term of the contract as discussed in Section
VI A.
Chula Vista is a city with a 145,000 approximate population located eight miles south of
the City of San Diego. Major areas and activity centers served by CVT include: Chula
Vista Shopping Center, Plaza Bonita Shopping Center, Civic Center, Third Avenue
corrunercial area, Southwestern College, Rohr Industries, and numerous public schools.
In addition, CVT also coordinates its service with the San Diego Trolley, San Diego
Transit Corporation (SDTC), National City Transit (Ncr), and Route 932, a contract
service operated by MTDB. Coordination between CVT and other area operators is
accomplished primarily by the following: timed transfers at specific locations; a regional
transfer policy agreement; and a regional monthly pass program agreement.
The CVT fleet consists of 31 buses. Major specifications are presented in Section V.B.5.
CVT service requires: Monday, 21 buses on 10 routes; Tuesday through Friday, 22 buses
WPC F.V10Me-JiNGINEE/Nl/I.W>IJ/.92
ZA - 45
Page 1
\~)
\17
on 11 routes; Saturday, 17 buses on 11 routes; Sunday, 10 buses on 6 routes. There is
no bus service un six holidays each calendar year.
""'"
The City will supply these 31 vehicles for contractor operation in CVT service.
Contractor will furnish drivers and perform maintenance work on the 31 vehicles.
Maintenance work performed on CVT vehicles will be monitored closely by City Transit
staff and the City Fleet Manager. Proposers may submit proposals based on one or both
of the following two (2) options:
Option A:
Maintenance of CVT buses, storage of buses and base of operations at City
of Chula Vista Public Works Yard. Contractor to provide its own
administrative/office facilities in mobile trailers similar to existing
ATCNancom facilities.
Option B:
Maintenance of CVT buses, storage of buses, and base of operations offsite
at a location furnished by contractor, at a distance no more than six (6)
miles from the City of Chula Vista, Public Works Yard, 707 "F" Street.
Contractor's responsibilities shall include but not be limited to:
1. Providing all personnel having management, operation, and maintenance expertise
necessary to operate the system;
2.
Operations supervision and dispatching.
""'"
3. Fare collection and accounting.
4. Personnel administration;
5. Operation and maintenance of CVT buses.
6. Monitoring of on-time performance and road supervision.
7. Data collection and reponing.
City's responsibilities shall include but not be limited to:
1. Service and route planning;
2. Establishing fare policies and fare structure;
3. Scheduling;
4.
Marketing, including printing and distributing of public timetables and route
system maps;
1
5. Administration and monitoring of contract;
WPC F:WOMNiNGINEElNJIUCN31.92
<l1-4{'
Page 2
6. B us stop signing and facilities maintenance.
.
7.
Monitoring of overall system operation and performance.
In general, Contractor will be responsible for all matters pertaining to CVT day-to-day
operations; City staff will be responsible for establishing system policies, overall
management, and monitoring of contractor's performance.
II. Procurement Process
A. General
Proposals for this project must be submitted in accordance with Section III entitled
"Submission of Proposals." This project requires special skills and expertise.
B. Tentative Schedule
The tentative schedule of events for this procurement is given below:
Item Date (1993)
1. RFP issued February 8
. 2. Pre-Proposal Conference February 18
3. Proposals due March 15
4. Proposal evaluation completed April 2
5. Award of contract by City Council April 27
6. Contractor starts service July I
C. Selection
1. This RFP is for a management services contract requiring special skills,
expertise, and operations and management capability. All timelv proposals
will be examined by City staff for responsiveness as defined in Section
IV.A. If deemed responsive, proposals will be examined by an evaluation
panel and rated as described in Section IV .B. entitled, "Evaluation
Criteria." The selection process will be as follows:
a. The evaluation panel will review each proposal based on qualitative
factors discussed in Section IVB, and assign each proposal a total
score, with a maximum score of 60 points.
.
WPC F,V/OMru:NGINEElMIUG\431.92
'2-1 - n
Page 3
b.
After the qualitative evaluation in Section IVB, the evaluation
panel will examine the cost submitted by the proposer on the Price
Proposal Form.
........,
c. Based on a consideration of high qualitative score and reasonable
cost, the evaluation panel will recommend a firm for selection by
the City Council. The evaluation panel may request one or more
firms to make an oral presentation on its proposal before the panel
makes a recommendation to the City Council.
d. It should be emphasized that this selection process is a combination
of cost and oualitative factors. The award of this contract will not
be based solely upon low cost: nor will the award of contract
necessarily be made to the proposer whose score is the highest as
a result of the evaluation procedure outlined in the section
"Evaluation Criteria" (Section IV). The Chula Vista City Council
will award the contract to the proposer who best meets the needs
of the City of Chula Vista for providing transit operations service.
and maintenance of the CVT fleet at a reasonable cost.
2.
Proposals will be evaluated on responses to questions and information
contained in the Technical Proposal Form. Proposer's responses should be
clear and specific. General or ambiguous statements will be considered
indicative of a lack of understanding of the scope of work reouired for this
contract. For example, statements about personnel to be hired by proposer
without indicating the number of personnel and their duties, or inclusion
of personnel in the proposal who will not be directly involved in CVT
operations, will not be considered in the evaluation process.
~
3. The City reserves the right to withdraw this RFP at any time without prior
notice. The City makes no representations that any agreement will be
awarded to any proposer responding to this RFP. The City reserves the
right to reject any and all proposals responding' to this RFP without
indicating any reasons for such rejection(s). The City reserves the right to
waive any minor irregularities as part of this RFP process.
4. Negotiations mayor may not be conducted with proposers. Therefore,
proposers should make their proposal as advantageous to the City as
possible, since selection may be made without discussion with any
proposer.
5. All proposals and attached material submitted by proposers will be
available for public review at the time of award by the City Council.
6.
. A draft agreement is included in this RFP as Attachment!.
""""
Wl'C F.V/OMElENGINEEkIB/UGI43/.92
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Page 4
.
.
.
D.
RFP Addenda
Any changes to this RFP will be made by addendum, sent by registered mail,
return receipt requested. Proposer responses to all addenda shall be signed and
attached to the respective Proposal Form. Failure to attach any addenda shall
cause the proposal to be considered non-responsive. Such proposals will be
rejected.
E.
Federal Transportation Administration (FTA) Section 3 (e) Clearance of Public
Transit Operators
A proposal submitted by a public transit operator who is receiving or has received
federal subsidy shall adhere to either of the following two requirements as part of
the proposal:
1. A statement or certificate of compliance from the FT A or the operator's
governing board that the proposal complies with Section 3 (e); or
2. Proposer shall submit a detailed breakdown of all cost allocations in
proposer's bid ensuring compliance with Section 3 (e). Cost allocations
shall insure that the full cost of operation with respect to this bid has been
included in the cost proposal.
F.
Precontractual Expenses
Precontractual expenses are defined as expenses incurred by proposers and
selected contractor in:
1. Preparing a proposal in response to this RFP;
2. Submitting a proposal to the City;
3. Negotiations (if any) with the City on any matter relating to the proposal;
4. Any other expenses incurred by proposer or contractor prior to date of
award of any contract.
The City shall not be liable for any precontractual expenses incurred by any
proposer or selected contractor. Proposers shall not include any such expenses as
part of the price proposed in response to this RFP. The City shall be held
harmless and free from any and all liability claims or expenses whatsoever
incurred by or on behalf of any person, or organization responding to this RFP.
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G. Verbal Ae:reement or Conversation
No prior, current, or post award verbal agreement or agreements with any officer,
agent, or employee of the City shall affect or modify any terms or obligations of
this RFP or any contract resulting from this procurement.
-....
H. Special Funding Considerations
Any contract resulting from this RFP will be financed with funds available under
Article 4.0 of the California Transportation Development Act (TDA). The
contract for this service is contingent upon the receipt of these funds. In the event
that funding from this source is eliminated or decreased, the City reserves the right
to tenninate any contract or modify it accordingly.
1. Alternatives and ExcePtions
Proposers may not submit alternative proposals other than the two (2) options
provided for in this RFP or take exception or make alterations to any requirements
of the RFP. If more than one completed proposal is received from one
organization for either options A and/or B, or alterations made thereto, all
proposals from that organization will be reiected as nonresponsive. Since City
desires to enter into one contract to provide all services as specified in this RFP,
only those proposals to provide all services will be considered responsive.
J. Preproposal Conference
'"""\
The Preproposal Conference will be held on Thursdav. February 18. 1993, starting
at 10:00 a.m. in Conference Rooms 2/3 at Chula Vista Civic Center. 276 Fourth
Ave" Chula Vista. California. There are two main purposes of this Conference:
to clarify any questions potential proposers may have about this RFP; and to
present an opportunity for potential proposers to tour the Chula Vista Public
Works Yard. Persons or firms intendine: to submit proposals in response to this
RFP are strone:lv urged to attend this conference.
III. Submission of Proposals
Proposals must include eight (8) complete sets of signed copies of attached Technical
Proposal Fonn and any additional sheets used to amplify responses to items in the
Technical Proposal Form. Ei ght copies of the attached Price Proposal Fonn shall be
submitted in a separate sealed envelope clearlv marked Price Proposal Submitted Bv
(Name of Proposer). Proposers may refer to Attachment 3, "Expense Object Class
Definitions" for assistance in completing the Price Proposal Form. Proposals that do not
include all required fonns, correct number of complete copies, or do not have answers
included for every question on all forms may be deemed nonresponsive and may be
returned to the proposer.
-....
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Proposals must be delivered to Bill Gustafson. Transit Coordinator. Chula Vista
Public Works tuildinl!. 707 tlFtI Street. Chula Vista. California. 91910. ProDOsals
must be received bv 2:00 p.m. on March 15. 1993.
If mail delivery is used, the proposer should mail documents early enough to provide
for arrival by this deadline. The proposer uses mail service at his own risk. City
will not be liable or responsible for any late delivery of proposals. Proposals
received after the date and time specified will not be considered, and will be
returned to the proposer unopened.
IV. Evaluation Criteria
The evaluation component of this RFP process is divided into three parts: non-scored
evaluation criteria; an evaluation of qualitative factors by a panel for a maximum score
of 60 points; and a cost bid. Proposers may submit proposals for Option A and/or Option
B as discussed in Sections I and lYC. Therefore each proposer may submit a maximum
of two options. Each option will be evaluated separately by the evaluation panel. Each
evaluation panel member's score for each option will be averaged with all panel
members' evaluation scores to determine one qualitative score for each option submitted.
A. Non-Scored Evaluation Criteria.
1.
In order to be considered a responsive proposer, the proposer/f1nn or
proposer's Location Manager must have had at least three years experience
in providing publicly funded fixed-route bus transportation service of the
same size as or larger than the CVT system in terms of total annual
ridership (estimated 2,200,(00) and/or total annual revenue miles
(approximately 1,125,(00). Therefore, a firm which has operated only
charter service, or school bus .service, for example, will.!lQ1 be considered
a responsive proposer. (pass/fail: Determination by City staff.)
2. Bonds Required
In order to be considered a responsive proposer, the following bonding
requirements must be submitted with the proposal: a) Bid Bond: equal to
or greater than 10% of the first . year (FY 1993-94) proposed cost, b)
Performance Bond. The proposal shall be accompanied by a letter from a
comorate surety satisfactorv to City stating that proposer is bondable in the
amount of $400,000. The successful contractor will be required to furnish
a performance bond as surety for the faithful performance of this
agreement within 10 days after selection by the City Council. The
performance bond will be in the amount of $400,000. (Pass/Fail:
Determination by City staff.)
3.
City reserves the right to determine if any proposal submitted in response'
to the RFP shall be deemed responsive, and to waive any discrepancies or
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minor irregularities pertaining to any proposal submitted in response to this
RW. ~.
B. . Qualitative Evaluation Criteria (maximum of 60 points)
1. Approach to System Management (maximum 30 points): An evaluation
of how the proposer will ensure a high-quality, cost-effective, fixed-route
service. Considerations include: management processes; an effective
safety program; key staff personnel and responsibilities that will be
assigned exclusively to CVT operations, and plans to maintain a low
turnover rate for bus driver staff, including employee salaries and benefits
proposed. In addition, City recognizes that the smooth and proper
operation of the CVT fixed route system depends largely on the
competence, management ability, and experience of the Contractor's
Location Manager, Operation Supervisor, Road Supervisors, and
Maintenance Manager. Therefore, an evaluation will be made of the
resumes and references of these key personnel whose names appear in the
Technical Proposal Form. Following is a more detailed explanation of
how the criteria will be evaluated.
(a) Location Manager (maximum 5 points)
POINTS
o
"""'\
5
Experience: No operations
management experience
Experience: With system
management experience of equal
or larger system size than CVT
(b) Operations Supervisor (maximum 5 points)
POINTS
o
5
Experience: No operations
supervisory experience
Experience: With system
management or supervisory
experience of equal or larger
system size than CVT
.
""'"
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(c)
Management Program (maximum 20 points): Includes proposer's
compn..hensive plan for system start-up, dispatch location, and
hiring and training of employees, and plans for minimizing driver
turnover as described on page 9 of 11, Technical Proposal Form.
Please note: The City requires, as a minimum, a wage range of
$7.00-$9.50 for Drivers and $10.00 for Road Supervisors during
the first contract year after a probationary period which shall be
described by proposer. The City also encourages provision of
reasonable benefits for Contractor employees.
POINTS
o
10
Program not detailed or lacking
quality control procedures.
Detailed program to show how
system will be operated to provide
quality service.
POINTS
o
5
No detailed plan for minimizing
driver turnover.
Detailed plan for minimizing
driver turnover.
POINTS
o
5
No commitment to interview and
give special consideration 10 hiring
existing employees.
Commitment to interview and give
special consideration 10 hiring
existing employees.
2. Maintenance Capabilitv (maximum 15 points): An evaluation of the
proposer's capability to carry out the required preventative maintenance
and repair program as described on page 8 of 11, Technical Proposal
Form. Consideration of personnel to be assigned exclusively to City
operations and their experience; and an examination of maintenance costs
shown in cost bid line items. These cost components for maintenance will
be evaluated as indications of the proposer's understanding of the level of
maintenance work to be performed. City and the evaluation panel may
inspect existing or proposed maintenance operations and facilities.
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(a)
Previous Maintenance Exoerience of Maintenance Manager
(maximum 5 points)
POINTS
""'"
o
5
No previous maintenance
experience of heavy duty diesel
powered transit vehicles.
Experience in maintaining heavy
duty transit vehicles including
installed hydraulic wheelchair lifts
and registering fareboxes.
(b) Maintenance Program (maximum IO points): Points for this
criterion will be assigned based on a review of proposer's specific
plans for an effective repair and maintenance program including
olans for minimizing road calls and bus downtime due to
mechanical breakdown or required body work; maintenance
management technique to maximize and efficiently use available
resources; whether a road call vehicle is provided or not; use of
outside help to expedite repairs; and availability of technical
expertise on complex repair problems.
POINTS
o
10
No detailed maintenance program
for CVT buses.
Detailed, comprehensive
maintenance program for CVT
buses including the experience and
number of personnel directly
involved exclusively to CVT
operations.
-..,
3. Experience (maximum IO points): Points for this criterion will be assigned
based on a review of the length and amount of experience and relevancy
of that experience which a proposer or Location Manager has had in
management and operations of a fixed route public transit system of at
least comparable size to CVT. This evaluation will also consider
experience of personnel that will be directly involved in CVT operations.
(Three [3] years' minimum experience required as per Section IV.A.)
POINTS
o
2
4
6
8
10
2-3 yr.
uperience
3-4 yr.
experience
4-5 yr.
experience
5-6 yr.
experience
6-7 yr.
experience
""""'.
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4.
Evaluation of References (maximum 5 points): Evaluation panel members
",ill contact at least three .eferences listed by each proposer and will
conduct an interview. A maximum of 5 points will be assigned for this
criterion based on reference response which rates proposer on a scale from
5 to O. A score of "5" is "Excellent" and "0" means "Would Not Hire
Again."
c. Cost
Total cost includes lump sum start-up costs, if any, and annual cost based on
revenue miles. The total cost to be evaluated will include the total cost for the
complete term of the contract. In addition. please note the following: In order
to establish comparable costs between options A and B, City staff will add the
following cost to the proposer's total three-year cost for each option as follows:
Option A, $116,000; Option B $0. The $116,000 is an estimated cost charged to
the Transit Division by the City of Chula Vista for use of City facilities over the
three year contract term. Under Option A, proposer's cost bid should.!lQ! include
any rental or lease costs to the City of Chula Vista, but should include costs
associated with providing office or maintenance storage/work spaces (such as
office trailers, spare parts, sheds, etc.) that are not provided by the City of Chula
Vista.
V. Statement of Work
A.
Scope of Services
1. Contractor shall provide the management, technical, and operating
personnel, service, equipment, and maintenance necessary for the operation
of CVT services specified in this section including all exhibits. There are
two options for contractor provision of facilities. These two options are
as follows:
A. Maintenance of CVT buses, storage of buses and base of operations
at City of Chula Vista Public Works Yard. Contractor to provide
its own administrative/office facilities in mobile trailers similar to
existing ATClVancom facilities.
B. Maintenance of CVT buses, storage of vehicles, and base of
operations off site at location provided by contractor.
For Option A, buses may be fueled at City yard.
For those proposers bidding on Option A please note: The City of Chula
Vista Fleet Manager will provide limited space for contract operator to
share City of Chula Vista maintenance facility. The location of the City
Public Works Yard and Maintenance Facility is 707 "F" Street, Chula
Vista, California. Contract operators bidding on Option A will have
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priority use of one bay at the City's maintenance yard. However, storage
hcilities ana space for contract operator are limited. For those proposers """",
choosing to bid Option A, contractor will be required to erect a storage
shed for spare parts and office trailers for Contractor's administrative
functions at sites in the City yard to be determined by the Fleet Manager.
Before submitting a proposal based on Option A. proposers should contact
the Citv Transit Coordinator to discuss specific arrangements regarding
sharing Citv of Chula Vista facilities for maintenance. Anv and all costs
related to contractor providing additional facilities at the Chula Vista
maintenance vard relative to this contract will be the responsibilitv of the
contractor and should be included in the cost proposal for Option A.
2. City staff shall be responsible for all policy, administrative and overall
management of CVT service including: determining and specifying routes
and schedules; conducting service and route planning activities; providing
bus stop signs, route maps, service schedules. and marketing; and
establishing fare policies. Contractor shall be responsible for CVT
operations, fare collection, accounting, data collection and reporting, and
insuring the implementation of all policies.
3.
Contractor shall provide bus service on CVT routes 701, 702, 703, 704,
705,706,707,708,709,711 and 712 as described in Attachment 3. Buses
shall be operated on these routes according to the route descriptions and
schedules included in Attachment 3 or any subsequent modification. City
will supply: buses for this service; radio equipment, including an
operating frequency; and registering fare boxes.
.....",
B. System Operation
1. Contractor shall operate the CVT system in compliance with CVT
operating policies and all applicable federal, state and local laws, including
the Americans with Disabilities Act (ADA).
2. Management of day to day operation of the system and service will be
vested in contractor's Location Manager who shall be thoroughly familiar
with City's service area, policies, and system operation. The Location
Manager will be available to meet with City staff in Chula Vista as
deemed necessary by the Transit Coordinator. The Location Manager, or
Contractor's management personnel, will be available to attend meetings
pertaining to transit matters as deemed necessary by the City.
Replacement of the Contractor's Location Manager will require written
approval by the City at least 14 days in advance of proposed replacement.
3.
In addition to the Location Manager, Contractor shall provide a
knowledgeable, and experienced Operations Supervisor and a sufficient
number of Road Supervisors to monitor CVT operations during all
operating hours. The Operations Supervisor and Road Supervisors shall
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be responsible for supervlsmg and monitoring all activities of bus
operators, including schedule adherence, road conditions, wheelchair lift
operation, fare media collection, and bus operator performance, behavior,
and observance of system procedures.
4.
Road Supervisor duties shall also include: distributing transit information
(CVT schedules, system maps, etc.) to various locations in Chula Vista
(currently about 8 locations); and posting "service change" notices at
affected bus stops are required.
5.
The following equipment will be provided by City for CVT operation:
a) Buses
Rebuilt Miles (10/1/92)
Cumulative
CVT Veh. Seated Miles
No. Last 4 Digits of VIN #'s Year Capacity ( 10/1192) Engine Transmission
001 Orion # 1105 1984 39 388,000 23,000 23,000
002 Orion #1106 1984 39 330.000 12,000 12,000
003 Orion # 1 094 1984 30 342,000 12,000 12,000
004 Orion #1096 1984 30 342.000 6,000 6,000
005 Orion # 1 097 1984 30 330,000 78,000 165,000
006 Orion #1098 1984 30 332.000 80,000 80,000
007 Orion # 1 099 1984 30 366,000 81,000 81,000
008 Orion # 11 00 1984 30 336.000 6,000 6,000
009 Orion # 11 02 1984 30 293,000 75,000 75,000
010 Orion # 1103 1984 30 342,000 140,,000 140,000
011 Orion #1104 1984 30 366,000 4,000 4,000
012 Goshen #5820 1992 25 Delivered
after 10/1/92
013 Goshen #5822 1992 25 Same as 012
014 Orion #1377 1986 39 288.000 4,500 45,000
015 Orion #1378 1986 39 303,000 60,000 I 60,000
016 Orion #2524 1990 39 123,000
017 Chance Trolley #7460 1989 18 51,000
018 Chance Trolley #7461 1989 18 50,000
019 Chance Trolley #7462 1989 18 47,000
020 Chance Trolley #7463 1989 18 49,000
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021 Orion #2525 1990 39 114.000
022 Orion #2526 1990 39 117,000
023 Orion #2809 1991 39 70,000
024 Orion #2810 1991 39 81,000
025 Orion #2811 1991 39 81.000
026 Orion #2812 1991 39 82.000
027 Orion #2813 1991 39 76.000
028 Orion #2814 1991 39 75.000
029 Orion #2815 1991 39 78,000
030 Goshen #5823 1992 25 Same as 012
031 Goshen #5824 1992 25 Same as 012
b) Engines
(1)
(2)
(3)
(3)
c)
Goshens:
Orions (11001-'"'11. '"'14. '"(15):
Orions (,",16. '"'21-'"(29):
Trolleys:
Transmissions
(I)
(2)
(3)
(4)
Goshens:
Orions (11001-'"'''. '"'14. ,"(15):
Orions (,",16. '"'21.'"(29):
Trolleys:
Cummins 6BT5.9
Detroil Diesel 6V92T AC
Detroit 6V92T A
Caterpillar Diesel, 3208-175
Allison AT-545
Allison 747
Voith D863
Allison AT-545
d) All CVT buses are wheelchair accessible. The wheelchair lift on
13 Orion buses is manufactured by Environmental Equipment
Corp.; the lift on 10 Orion buses is manfactured by LiftU; the lift
on the 4 Goshens is manufactured by Braun; the lift on the 4
Trolleys is manufactured by Mobil Tech.
e) Radio Equipment
CVT Buses #001-031 -- Motorola Spectra UHF A5 Mobile Units,
Model DA5KM wi handset.
f) Fare Boxes
All buses: GFI Cents-a-Bill Electronic fareboxes
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g)
Miscellaneous equipment on each bus: 3 triangular reflectors,
passenger counter, transfer cutter, first-aid kit, tire extinguisher, and
schedule rack.
6. There will be no scheduled CVT service on the days the City of Chula
Vista observes the following holidays: Labor Day, Thanksgiving Day,
Christmas Day, New Year's Day, Memorial Day, and July 4, except for
Route 708 which has its own operating days.
7. Driver Hiring
a) Contractor shall recruit and hire a sufficient number of drivers
assigned exclusively to CVT service. Contractor shall have a
sufficient number of backup drivers readily available for any and
all contingencies such as absenteeism, illness, and other personnel
emergencies without a disruption of CVT service.
b)
As a condition of employment under the agreement, all personnel
assigned to CVT service must pass tests for drug and alcohol use.
Drug and alcohol screening shall be conducted prior to employment
in CVT service, and at a minimum, at two (2) year intervals in
conjunction with a physical exam for Class B license renewal.
Screening at more frequent intervals may be conducted by
Contractor as pennitted by law.
c)
The City requires Contractor to have all employees fingerprinted
and City will conduct a criminal history check on all personnel
assigned to CVT service. The results of the criminal history check
will be confidential information and City will not release this
information to Contractor. However, information obtained on the
criminal record of an individual assigned to CVT service may
warrant CVT requesting Contractor to remove individual from CVT
service. City will pay the cost of fingerprinting.
8. Driver Training and Procedures.
Contractor shall provide such periodic driver training, orientation, and road
supervision as is appropriate to fully familiarize all drivers assigned to
CVT service with operating schedules, routes, transfer policy, and
performance standards--including courtesy, safety, and schedule adherence
of the CVT system. Training and orientation by contractor shall include
no less than the following:
a) DRIVER TRAINER
I)
Must have a State of California, Department of Motor
Vehicles approval to certify Class 2 driver's licenses, with
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a passenger, air brakes, and automatic transmission
endorsements. """
2) Must have at least one year experience as an instructor.
3) Must be a National Safety Council Defensive Driving
Instructor or equivalent.
b. NEW DRIVERS
I) Must receive and pass the eight-hour minimum National
Safety Council Defensive Driving Course or equivalent.
This includes practical applications.
2) Must receive at least 20 hours of driving instruction
(including both group and individual instruction) on CVT
routes. At least one hour of actual driving for each route
will be included.
3) At least four hours of classroom instruction regarding
transfer policies, bus check-out procedures, accident report
writing, vehicle code, and schedules, routes, and fares of
the CVT system will be included.
........
4) At least eight hours of the training program shall be
devoted to the operation of lift equipment and courteous
treatment of handicapped individuals. The lift training shall
include instruction on the operation of lifts and tiedowns,
experience boarding and alighting individuals in
wheelchairs under various conditions and empathy training
to help new operators gain insight into the special needs
and specific obstacles handicapped individuals may
encounter using public transportation.
5) Two hours' orientation to CVT system policies, procedures,
and driver performance standards to be given to each driver
by the City Transit Coordinator or his designated
representative following completion of the four-hour
classroom instruction by Contractor.
6)
The City Transit Coordinator or his representative shall
make the fmal determination as to the qualifications of
prospective CVT drivers based on the satisfactory
completion of the aforementioned training and orientation.
Contractor shall provide City with a list .of drivers who
have completed the specified driver training program and
shall update this list as necessary.
"""
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9.
Driver Procedures
Contractor shall require all drivers assigned to CVT service to adhere to
the following CVT procedures:
a) All buses shall be driven in a safe manner. Care should be
exercised to ensure that passengers are safely seated or have safely
deboarded before starting the bus.
b) Adherence to schedule and routing is mandatory except for
unforeseen circumstances beyond the control of contractor and his
employees. (For example, road closures, breakdowns, etc.)
c) Drivers shall be courteous to all passengers.
d) Drivers shall carefully complete the CVT driver's daily record and
Bus Defect Sheet as well as take accurate regular daily (and
specially requested) passenger counts.
e) Drivers shall wear uniforms which are similar in nature while on
duty. CVT patches will be affixed to the right sleeves of jackets
and/or shirts.
f)
Drivers shall not smoke or eat on the bus at any time and shall
enforce same policy for passengers as well.
g) Drivers must provide transfer slips to passengers in conformance
with CVT transfer policy upon request of passenger.
h) Drivers shall not play am/fm radios on the bus at any time.
i) Drivers must ensure that proper and exact fares are placed in the
fare box by passengers. If any problems arise the drivers may
accept the fare and inform the passenger to contact the CVT office.
Under no circumstances will a driver handle any cash from
passengers.
j) Drivers must notify Contractor's Location Manager or dispatcher
immediately if the vehicle is unable to continue operation. This
information will also be immediately relayed to San Diego Transit
Information and to City Transit Office by the Contractor.
k) Drivers will report to the dispatchers any unusual occurrences
observed on the road and any vandalism or damage to City
property.
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All extra board drivers shall undergo driver training specified in
this section before being assigned to Chula Vista Transit.
-.,
m) For option A, drivers are responsible for properly securing and
locking the gate to the City Yard at "F" Street and Woodlawn
A venue. This gate must be secured by drivers after 4:30 p.m.
Monday through Friday, all day on weekends, and at any other
time directed by the Transit Coordinator or his representative.
n) For option A, drivers shall park vehicles in the City of Chula Vista
yard in specific locations designated by the Transit Coordinator or
his designated representative.
0) Drivers will not allow any articles longer than 5 feet to be carried
on the bus by passengers.
p) Prior to start of shift, drivers will conduct a "walk around"
inspection of their vehicle, test and operate the wheelchair lift, and
fill out a "Bus Condition Report." If the driver is uncertain about
the safety condition of the vehicle, the vehicle must be inspected
by maintenance personnel to determine if it is safe to operate.
q)
Drivers will be responsible for maintaining cleanliness of buses
while on duty.
-.,
r) Driver will not leave bus unattended with front door open as to
allow passengers to board without having paid the correct fare.
10. The procedures in Section 9 shall not preclude the Contractor from
enforcing its own policies and procedures which are not contrary to the
above provisions.
11. Driver failure to follow the procedures in Section 9 shall be cause for
Contractor to honor City Transit Coordinator's request for driver's
dismissal from CVT service after appropriate written and/or verbal
warnings have been given to Contractor by the City Transit Coordinator
or his designated representative. Prior to Contractor reassigning driver
previously dismissed from CVT service back to CVT service, notice shall
be given to the Transit Coordinator who will make a decision on whether
or not this driver reassignment is acceptable to City.
12.
Contractor shall provide a daily Vehicle Status Report to the Transit Office
by 9:30 a.m. each weekday. The Report will list the names of drivers and
their shift times, the bus number of those buses in-service and to which
routes they are assigned, and the condition of each bus and wheelchair lift.
-.,
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13. Contractor shall maintain a Lost and Found Service for articles
inadvertently left by passengers on buses.
14.
While in a CVT Uniform, Contractor employees will not purchase,
consume, or be under the influence of any intoxicant, narcotic, or harmful
drug.
15. Contractor employees may use CVT vehicles only in connection with their
assigned duties and only within the CVT service area unless otherwise
authorized by the Transit Coordinator or his representative.
16. For option A, Contractor and its employees shall observe all rules and
regulations published by the Director of Public Works Operations
pertaining to the use of the City Yard especially those that apply to yard
cleanliness, vehicle parking, fueling, prohibition of private vehicles from
entering the yard unless authorized, handling of toxic materials and spills
and yard gate security.
17. In the event of an accident involving a CVT vehicle resulting in an injury
or fatality, Contractor shall immediately notify the Transit Coordinator or
his representative by phone (day or night) and a copy of the accident
report forwarded to the Transit office no later than the next working day.
C.
Maintenance and Repairs
1. Contractor accepts full responsibility for maintenance and repair of all
CVT buses, interior and exterior, including body and paint work,
wheelchair lifts, registering fareboxes, communication equipment and to
keep bus units including all installed equipment oil buses in a safe and
good operating condition. Paint and body work on each bus shall be
completed within seven (7) davs of occurrence; the Transit Coordinator
may extend the time period to three (3) weeks in order to minimize impact
on CVT service requirements.
2. Contractor will be responsible for thoroughly washing all buses used in
this operation at least three times each week. In addition, the interior of
each bus used in CVT service shall be thoroughly cleaned daily in
accordance with Bus Cleaning Check List, Attachment 6.
3.
Contractor will institute and maintain a formalized preventive maintenance
program for all buses in conformance with manufacturer's preventive
maintenance schedule in Attachment 2 and shall conform with the PMI
schedule for oil change in Attachment 7. Contractor shall conduct a
transmission and engine oil analysis every 6,000 miles and report results
to the Transit Coordinator. The Chula Vista's Fleet Manager is the Transit
Coordinator's designated representative to monitor and oversee contractor's
maintenance and repair activities on owned buses. Contractor shall
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WPC F.<J/OMEoENG/NEEJNJ/Ul:M3/ .92
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document anv and all preventive maintenance work or repairs performed
0:1 CVT buses. and submit this documentation to Transit staff no later than
72 hours after completion of work.
.......
4. Contractor shall provide a road call service vehicle for mechanics in order
to insure timely response to road calls.
5. Quality and regular maintenance of buses is essential and is required for
efficient, reliable transit operation. Contractor shall report budget line
items 501.02--Maintenance salaries and wages, and 504.03/504.04--
Materials and supplies, as maintenance categories within the budget.
These line items shall be reported to City staff on a monthly basis.
Deferred maintenance and/or shifting of funds from one line item to
another within the budget are prohibited. The maintenance budget will be
reviewed monthly by City staff and contractor. Changes to the
maintenance budget or maintenance program may be made only upon
written approval by the Transit Coordinator.
6. At the end of each fiscal year, City staff and Contractor will review
maintenance and repair expenditures. If Contractor's expenditures for the
year are less than budgeted amounts, then Contractor will reimburse City
the difference between budgeted maintenance and repair costs and actual
expenditures.
.......
7. Contractor shall comply with all City, state and federal policies, procedures
and laws and requirements regarding toxic waste disposal, fuel spills, City
maintenance yard security, parking of vehicles and use of City vehicles.
D. Data Collection and Reporting
1. Contractor shall collect all data on operation of CVT. Contractor shall
maintain a daily office log of vehicle breakdowns, road calls, missed trips
(including cause), complaints and compliments received. Customer service
calls shall be logged in the daily office log. Daily office log shall be made
available to City staff upon request.
2. The combination Driver Daily Records (DDR's)/Bus Defect Sheet,
Attachment 5, will be used by each shift of bus operators, a copy of which
is to be submitted to the Transit Office on a daily basis. The DDR is the
source document for use in determining the total miles, farebox revenue,
number of passengers and passenger categories. Missed miles and missed
trips will be determined from the DDR's by comparing actual daily miles
entered into the DDR' s against predetermined daily total miles for each
route.
"""""
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3.
Contractor shall prepare and submit to City staff a Quarterly Maintenance
R.:port which will include, but not be limited to, the following: a
summary of all maintenance work performed including preventive
maintenance work, body and paint work, and major repair work, the cost
of maintenance such as oil, parts, fuel, labor, all repairs; a status of each
vehicle's condition; and highlights of problems and suggested solutions.
4. In addition, contractor will fulfill the following minimum written reporting
req uiremen ts to City staff:
REPORT FREQUENCY
a. Driver daily records Daily, by 9;30 a.m. of the next working day
b. Computation and reconciliation of fares collected Weekly
c. SANDAG fonn B.lO. items 15. ]6. 17.20.21 aod 22 Quarterly
d. Fuel costs and individual bus fuel consumption Monthly
e. Road ca11 reports Monthly
f. California Highway Patrol periodic safety inspection Forwarded to City within 3 days after receipt of
report
g. Accident reports Each occurrence
5.
Contractor shall make available to City such reports free of charge as may
be requested by the City Transit Coordinator, MTDB, or SANDAG, unless
such reports are of such complex and time-consuming nature in which case
City will reimburse bus company the reasonable cost of preparation of
such reports.
VI. Payment for services provided
A. General
1. City will pay contractor for provision of services provided in accordance
with the terms and conditions of the final agreement between City and
contractor. Payment shall be made monthly in arrears based on revenue
service miles operated in the preceding calendar month.
2. City estimates that 1,125,000 revenue miles shall be operated by contractor
during FY 1993-94 commencing on July I, 1993. It should be noted that
this mileage figure is subject to change during the three-year contract term.
3.
Upon a decision by City to provide additional or reduced scheduled fixed
route service or a change in the number of revenue service miles provided
by contractor due to strike, civil disaster, or other public calamity, the
following cost per mile adjustments shall apply:
WPC F.WOMUNG/NEElNJ/UG\43/.92
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a.
The annual cost per mile for each year of the contract term shall
be in effect for any variation in annual service miles up to 20%.
For example, based upon an FY 1993-94 service miles operated of
1,125,000, service addition up to 1,350,000 miles or a service
reduction to 900,000 miles, no adjustments will be made in the rate
per mile for that year.
""""
b. A service addition greater than 20% or a reduction greater than
20% of the annual revenue miles specified in the final agreement
may be subject to negotiation of a new rate per mile.
4. During the course of this agreement, City may authorize Contractor to
perform services not included in the Contractor's cost per mile rate for
regular CVT operations. Examples of such services include: the use of
CVT buses for "special" or "charter" services, "trippers" to accommodate
peak loadings. Upon authorization of such services by the Transit
Coordinator or his designated representative, City will pay Contractor the
cost of these services as follows:
a. The cost of "special" or "charter" service will be paid to Contractor
based on specific rates to be negotiated between Contractor and
City.
b.
The cost of "tripper" services will be the applicable cost per mile
rate for regular CVT service.
""""
c. Reimbursement for other authorized costs will be made on a direct
cost basis with proper supporting documentation of the incurred
Contractor cost/expenditure.
B. Penalty for Failure to Provide Service
1. Each CVT route will have a designated daily total miles. The daily total
miles is defined as the sum of daily revenue miles and deadhead miles.
The total miles for each route will be finalized prior to contract formation
and will be dependent upon the distance of contractor's base of bus
operations to the beginning point of revenue service for each CVT route.
2.
For purposes of computing missed miles, City will hold Contractor
accountable for each route's scheduled minimum daily mi1eal!e which is
equal to 99% of the route's daily total miles. The 99% figure.is the
minimum total miles prescribed for each route below which payment.
adjustments will be required. The source document for determination of
the daily total miles logged on each route will be the Driver Daily Record.
For example, if a route's designated daily total miles is 300, the scheduled
minimum daily mileage is 297. In the event that the total miles for the
route as entered on the DDR is shown to be less than 297, the Contractor
""""
WPC F.'J/OM1N:NG/NEEINl/UG\43/.92
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shall pay City an amount equal to the difference between the scheduled
minimum daily mileage and the reported total miles times the current cost
per mile of seIVice.
3.
An example of CVT's scheduled minimum daily mileage with the City
Yard as base of operations is as follows:
CHULA VISTA TRANSIT
DAILY MILEAGE SUMMARY
MINIMUM MILES
FY 1992-93
Scheduled Daily Mileage Totals Scheduled Minimum Daily Mileage Totals
Weekdays Saturday Sunday Weekdays Saturday Sunday
Route 701 743 622 559 736 616 553
Route 702 405 323 153 401 320 151
Route 703 505 391 0 500 387 0
Route 704 267 216 0 264 214 0
Route 705 490 344 292 485 341 289
Route 706 177 178 0 175 176 0
Route 706A 105 105 99 104 104 98
Route 707 168 156 0 166 154 0
Route 708' 79 79 79 78 78 78
Route 708 52 52 52 51 51 51
Route 709 337 180 0 334 178 0
Route 711 212 0 0 210 0 0
Route 712 200 172 163 198 170 161
.Summer season schedule for Route 708: Ju~ 23.SeptemlHr 7. 1992
NOTE: Toral miles are based upon driller shift changes 0' the resJNctiw trollty stations and deadhead miles are from the
Public Works Yard to route starr points ondfrom resp<<live trolley statiOlU to Public Works fQ1'dfor end points.
. '
Adjustments for missed miles will be made monthly; any deduction for missed
miles will be subtracted from the monthly payment for the month the miles were
missed. Payments shall also be subject to adherence to all other contractual
requirements including the prompt submission to City of required reports and
source documents from which a computation of monthly payment adjustment is
based.
WPC F.V/OMNNG/NEE/M/LJJ:N3/.92
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C. Liquidated Damages
From the nature of the services to be provided, the Contractor and City agree that
it is extremely difficult to fix actual damages which may result from failure on the
part of the Contractor to perform any of its obligations herein and the resulting
loss to City. Therefore, both parties agree that the Contractor liability should be
limited to and fixed at the sums stated in this Section of the Agreement, as
liquidated damages and not as penalty, to be deducted automatically by City from
Contractor invoices for the period(s) in which occurred. The decision of the
Transit Coordinator is final with respect to any assessment of liquidated damages.
The Transit Coordinator may rely on information supplied by Contractor, by the
public or by staff, as well as by other means in determining assessment of
liquidated damages.
I. Liquidated damages will be assessed at the rate of one thousand dollars
($1,000) per occurrence for failure to achieve a satisfactory rating in any
category of the annual California Highway Patrol Safety Compliance report
(CHP 343).
2. Liquidated damages may be assessed at the rate of one hundred dollars
($100) per occurrence for each unauthorized failure to operate transit
routes in accordance with the route descriptions given in Exhibit A.
3.
Liquidated damages may be assessed at the rate of one hundred dollars
($100) per day for each day Contractor fails to employ and assign to the
services covered by this agreement a Location Manager, Operations
Supervisor, Road Supervisors, or Maintenance Manager. In the event
Contractor's Location Manager, Operations Supervisor, or Maintenance
Manager terminates his or her.employment with less than two (2) weeks
notice, liquidated damages will not be assessed until the fifteenth (15th)
day following the notice of termination.
4. Liquidated damages may be assessed at the rate of fifty dollars ($50) per
day for each incident of failure to comply with the following requirements
and driver specifications herein:
(a)
(b)
(c)
Failure to clean vehicle interiors daily.
Failure to clean vehicle exterior three times weekly.
Failure to provide 8-hour National Safety Council Defensive
Driving Course or equivalent for each driver before that driver
operates any vehicle in revenue service.
Failure of driver to wear a presentable uniform while on duty.
Failure to have a new driver undergo a two-hour orientation to
CVT system policies, procedures, and performance standards prior
to being assigned to a CVT route.
(d)
(e)
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(g)
(h)
Failure to provide a minimum of 8 hours of driver instruction/route
familiarization to each driver before that driver operates vehicle in
revenue service.
Failure to repair vehicle body damage (interior or exterior) within
21 days of the occurrence.
Failure to perform any required preventative maintenance
procedures within :!:500 miles of the scheduled maintenance.
5. Liquidated damages may be assessed at the rate of fifty dollars ($50) per
incident of a vehicle in revenue service leaving a schedule time point prior
to the schedule departure time.
6. Liquidated damages may be assessed at the rate of fifty dollars ($50) per
day for each incident of failure to submit to City any of the following
reports:
(a)
Driver Daily RecordslDefect Sheets, daily by 9:30 a.m. of the next
working day.
Computation and Reconciliation of fares collected for the week, by
2:00 p.m. of the following Monday or first working day.
SANDAG Form B-IO Items 15, 16, 17,20,21, and 22, by October
20, January 20, April 20, and July 20.
Fuel Cost and Fuel Consumption, by the 5th of each month.
Road Call Reports, by 5th of the following month.
California Highway Patrol Safety Inspection Reports, three days
after receipt of report by Contractor.
Accident Reports, within three days after occurrence.
(b)
(c)
(d)
(e)
(0
(g)
7. Failure of City to assert any right which it has under this contract, or to
assess any liquidated damage as provided herein, shall not act as a waiver
as to the City right to enforce the provisions of this contract, or assess
liquidated damages in the future, except as specified herein.
8. The assessment of liquidated damages and/or deductions as provided under
this contract shall in no way relieve the Contractor of his obligation to
provide sufficient service, buses or drivers, or to meet any of the terms of
this contract.
D. Fuel Cost
City will pay the cost of diesel fuel as a separate expense from the cost per mile
rate. Proposer's cost should not include diesel fuel.
E.
Application of San Diego Consumer Price Index (CPI) for all Urban Consumers
The following expense object class items only are subject to a CPI adjustment.
These are: Class #504.02 (Lubricants, gasoline, miscellaneous); Object Class
WPC F.'J/OME.E.NG/NEEINJ/11.CN3/.92
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#504.03 (Tires and tubes); Object Class #504.04 (Vehicle maintenance parts); and
Object C~ss #504.05 (Other materials and supplies). These specific items will be ""'\
adjusted annually if the San Diego CPI as determined by the U. S. Department of
Labor Bureau of Labor Statistics exceeds 10% for any specific year. If the San
Diego CPI exceeds 10%, then CITY will reimburse contractor only for the CPI
percent increment greater than 10% for those items to be adjusted.
VII. Collection of Farebox Revenues
Contractor is responsible for collection, counting and depositing of all revenues from all
buses in CVT service including cash, passes, and any other fare media. Farebox revenue
will be deposited at a bank designated by the City of Chula Vista Finance Director
utilizing bank deposit slips provided by City. Until such time as the farebox revenues are
deposited in the bank, revenues are the sole responsibility of the Contractor and
Contractor shall be responsible for any loss. The specific procedure for collection,
reconciliation, reponing and deposit of farebox revenues shall be finalized with Contractor
prior to start of service. Any discrepancy in CVT revenues related to any fare media or
transfers accepted on CVT is the responsibility of Contractor.
VIII. Insurance
Contractor represents that it and its agents, staff and subcontractors employed by it in
connection with the services required to be rendered, are protected against the risk of loss
by the following insurance coverages, in the following categories, and to the limits ""'\,
specified, policies of which are issued by Insurance Companies that have a Best's Rating
of "A, Class V" or better, or shall meet with the approval of the City:
A. Statutory Worker's Compensation Insurance and Emplover's Liability Insurance
coverage in the amount of $1,000,000.
B. Commercial General Liability Insurance including Business Automobile Insurance
coverage in the amount of $10,000,000, combined single limit applied separately
to each project away from premises owned or rented by Contractor, which names
City and Applicant as an Additional Insured, and which is primary to any policy
which the City may otherwise carry ("Primary Coverage"), and which treats the
employees of the City and Applicant in the same manner as members of the
general public ("Cross-liability Coverage").
C. Performance Bond in the amount of $400,000 by a surety and in a form
satisfactory to the City Attorney.
D. Fidelity Bond in the amount of $50,000 which shall cover Contractor employees
protecting City from employee theft with respect to any occurrence by
Contractor's employees.
""'"'
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E. Proof of Insurance Coverage
(1)
Certificates of Insurance
Contractor shall demonstrate proof of coverage herein required, prior to the
commencement of services required under this Agreement, by delivery of
Certificates of Insurance demonstrating same, and further indicating that
the policies may not be cancelled without at least thirty (30) days written
notice to the Additional Insured.
(2) Policy Endorsements Required
In order to demonstrate the Additional Insured Coverage, Primary
Coverage and Cross-liability Coverage required under Contractor's
Commercial General Liability Insurance Policy, Contractor shall deliver a
policy endorsement to the City demonstrating same, which shall be
reviewed and approved by the Risk Manager.
WPC F.'J/OMNNG/NEEINJ/lJ.IN3J.92
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TECHNICAL PROPOSAL FORM
""""
MANAGEMENT & OPERATION OF PUBLIC TRANSPORT A TION SERVICES
Note: Technical Proposals shall be typed on this form, should be concise as possible, and shall
not include promotional material. Additional sheets may be used to amplify responses
to any item in this proposal form where space provided is not adequate. Additional sheets
should clearly indicate which page and item they refer to, and shall be attached to this
form. Responses to the questions on this form will be evaluated as discussed under
Section IV of the RFP.
Proposer hereby makes the following proposal, representations, and certifications:
1) GENERAL
Firm's Name:
Firm's Telephone No.
Firm's Address:
--
Name of Individual Responsible for
Preparation of this Proposal:
Title:
(Check One):
Proposer is a corporation/partnership/joint venture/sole proprietorship.
Other:
""""
WPC F..\/WMWiNG/NEEINl/LL0.43/.02
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2)
If Proooser is a ioint venture: Name each member of the joint venture and identity their
responsibility (include administrative, operational, and financial personnel) .for each
participating firm.
PARTICIPATING FIRM
RESPONSffiILITY
Has this joint venture previously worked together?
Yes
No
If yes: 1. For how long?
2. For how many ventures?
3. What type of ventures?
Page 2 01 JJ
Technical Proposal Form
WPC Fi>J/OMINiNG/NEElNI/UG'>A3/.91
2J - 1)
3)
Does the individual proposing firm, any participating firm in any proposed joint venture,
or any proposed subcontractor have any conflict of interest within the following context?
-...
No person performing services for the City of Chula Vista in connection with any
project resulting from this proposal shall have financial or other personal interest,
other than employment or retention by City, in any contract or subcontract in
connection with such project. No officer or employee of such person perfonning
services for City shall have any financial or other personal interest in any real
property acquired for any such project, unless such interest is openly disclosed upon
the public records of the City and such officer, employee, or person has not
participated in property acquisition for or on behalf of City.
Yes
No
4) Provide a brief work history, length of time in business, ownership, and organization
background for proposer, and all participating firms for a joint venture.
.......,
a. List all officers (including titles) of the organization.
""'"
WPC F!'ilOMe.ENG/NEEIM//L(M3/.92
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b.
If proposer is a partially or fully owned subsidiary of another firm, an appropriate
statel aen~ must be included identifying all levels of corporate management
required to approve contracts relating to any project resulting from this proposal:
c. Indicate whether a specific corporation or joint venture would be formed for sole
purpose of any project resulting from this proposal:
5) AUDIT AND INSPECTION OF RECORDS:
Proposer shall permit authorized representatives of City to inspect and audit Proposer's
data and records relating to this proposal. Unsubstantiated statements or refusal to permit
audit may cause the proposal to be declared nonresponsive.
WPC F.'J/OME>ENG/NEE/NJ/LUN3/.92
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6)
I agree that any contract resulting from the RFP will include a requirement that I obtain
and maintain a Performance Bond in a form satisfactory to City in the amount of
$400,000. The Bond will be delivered to the City Transit Coordinator within ten (10)
days after selection of Contractor by City Council. The proposal shall be accompanied
by a letter from a corporate surety stating that proposer is bondable in the amount
of $400,000.
Signature
WPC F,WOMNNGINEEKlBILUA431,92
PageS of Il
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8)
List your management and supervisory employees and their years of applicable public
transit experience. List only employees expected to be directly involved in providing
demand response transportation service for a contract resulting from this proposal.
Employee Name DutieslResponsibilities on City Years of How Long
Project Relevant with Your
Experience Firm
Specifically identify and describe the experience and qualifications of the Location
Manager, Operations Supervisor, and Road Supervisors. Be sure to identify where the
required experience was obtained as described in "MINIMUM QUALIFICATIONS" and
"REFERENCE" sections. Include a resume for each individual. Include an organization
chart showing: (1) proposed management structure by job title and name of person, and
(2) all other job categories including number of employees in each category.
WPC F;'JIOMF>ENGlNEEIM/lLG'43/.92
Page 6 of 11
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8)
State description and date Proposer or Proposer's Location Manager has provided fixed
route public triLlsportation service of similar size and complexity as CVT. List time
spans, types of service provided, and size of each operation in terms of annual
miles/hours, total passengers, fleet size, and population served.
WPC F.WOMIMNGlNEEINlILliN31.92
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9) Maintenance Program: Proposals may be submitted for Options A and/or B.
a)
For Options A and/or B: Describe the proposed maintenance program for each
in detail, including preventative maintenance, handling of breakdowns and major
repairs.
b) For Option B): Identify location of maintenance yard and facilities.
c) For Options A and/or B: Identify the thirty-six (36) month total cost contained
in the Cost Breakdown, Price Proposal Form, for each option proposed, for the
following expense object class items:
Option A Option B
Maintenance Salaries & Wage (501.02)
Lubricants, Gasoline, etc. (504.02)
Tire & Tubes (504.03)
Vehicle Maintenance Parts (504.04)
Other Materials & Supplies (504.05)
d)
Maintenance Manager: Identify individual and describe relevant experience.
Identify proposed wage rate. Include resume for individual.
e) Identify number of total mechanics proposed and wage scale for each position.
f) Identify benefits, exclusive of wages, to be offered maintenance manager and
other maintenance personnel.
WPC F.WOMIMNGlNEElM/J.L(JW3/.92
Page 8 of II
Technical Proposal Form
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10) Management Program: Proposer shall, at a minimum, address the following:
a) Describe the proposed management approach to operation of a fixed-route public
transponation service.
""""
b) How will proposer ensure a high-quality cost-effective service?
c) Describe the proposed method of scheduling trips and dispatching.
d) Describe the proposed method of ensuring on-time performance or vehicle
reliability.
e) Describe proposed procedures for screening potential contractor employees before
hiring and routinely screening employees for:
(1) Drug use
(2) DMV violations
Discuss policies and procedures for disciplinary and/or terminating employees
under various circumstances, including: drug/alcohol use; DMV violations;
dishonesty; etc.
f)
CVT drivers will be required to operate vehicles safely and be knowledgeable of
the regional fare media and regional transfer procedures. In order to perform
these functions completely, it is essential that Contractor maintain knowledgeable
drivers and a low turnover rate. Accordingly, proposal shall describe:
~
(1) Techniques to retain knowledgeable, experienced drivers; and
(2) The wage scale and benefits to be paid drivers including new driver
trainees, drivers on probation, and periodic wage increases.
Please note: The City requires. as a minimum. the following wages for the
positions of drivers and road supervisors during the first contract year (July 1
1993-June 30. 1994:
Drivers: $7.00 - $950
Road Supervisors: $10.00
These wages shall be effective after a prescribed probationary period which shall
be described by Contractor. The City also encourages the provision ofreasonable
benefits to cover Contractor employees.
h)
Describe management approach to data collection and reporting and how it would
apply to CVT services.
""""
WPC F..WOMfMNG/NEE1NJ/UG\43/.92
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Page 9 of II
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11)
REFERENCES
Provide names, addresses, and telephone numbers of at least four (4) people from
different organizations who have personal knowledge of your fIrm's ability to provide
public fIxed-route transportation service and would be willing to provide information to
the City. If a joint venture is proposed, provide four (4) references for each partner in
the joint venture.
1) Name of Person
Title
Phone Number
Firm Name
Firm Address
2) Name of Person
Title
Phone Number
Firm Name
Firm Address
3) Name of Person
Title
Phone Number
Firm Name
Firm Address
4) Name of Person
Title
Phone Number
Firm Name
Firm Address
WPC F,WOMIM:NGINEIiR'JI/LLGW3/.9l
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Page 10 of II
Technical Proposal Form
12)
This Proposal is an offer to do the work as described in this proposal, including Price
Proposal Fonr. end the Request for Proposals.
This proposal shall remain valid for
days from the deadline
(minimum 120)
date for proposal receipt by the City.
SIGNATURE:
(Person with legal authority to bind Proposer)
SIGNER'S NAME AND TITLE:
DATE SIGNED:
WPC F.'J/OMMNG/NEElNl/UJ:N3/.91
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PRICE PROPOSAL FORM - OPTION A
. Please provide cost information for this proposal on fixed route transit service below in the
format requested. Components of Proposer's revenue mileage rate shall be detailed in Tables lA,
IB, and IC for each oPtion proposed and for each year of the agreement term. Start-up costs,
if any, shall not be included in Table I, but must be shown below.
.
Option A Option B
A. Start-up costs $ $
Total Total
Please list main components and
cost associated with each:
Component Cost Cost
B. Total 36-month cost $ $
Total Total
C. Total Contract cost for 36 $ $
months Total (A & B) Total (A & B)
D. Costs for Options A & B $116,000 $0
(evaluation purposes only)
E. Total Cost (for evaluation) $ $
Total (C & D) Total (C & D)
.
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Price Proposal Form
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PRICE PROPOSAL FORM. OPTION A AND/OR B
TABLE lA: July 1, 1993 - June 30, 1994
Cost Breakdown (not including lump sum start-up costs)
PROPOSED TOTAL ANNUAL COSTS
Option A Option B
Expense Object Class Class No.
Labor 501.00
. Operators salaries & wages 501.01
. Maintenance salaries & wages 501.02
. Management salaries & wages 501.03
Fringe Benefits 502.00
Services 503.00
Materials & Supplies 504.00
. Diesel Fuel/Gasoline 504.01 N/A N/A
. Lubricants, Gas, Misc. 504.02
. Tires & Tubes 504.03
. Vehicle Maintenance Parts 504.04
. Other Materials & Supplies 504.05
Utilities . 505.00
Casualty & Liability Costs 506.00
Taxes 507.00
Miscellaneous Expenses 509.00
Expense Transfers 510.00 .
Interest Expense 511.00
Leases & Rentals 512.00
Depreciation & Amortization 513.00
Management Fee, Profit 514.00
Total Annual Cost
(Excluding any start-up costs)
Revenue Mileage Rate
(Based on 1.125,000)
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PRICE PROPOSAL FORM - OPTION A AND/OR B
TABLE lB: July 1, 1994 - June 30, 1995
Cost Breakdown (not including lump sum start-up costs)
PROPOSED TOTAL ANNUAL COSTS
Option A Option B
Expense Object Class Class No. .
Labor 501.00
. Operators salaries & wages 501.01
. Maintenance salaries & wages 501.02
. Management salaries & wages 501.03
Fringe Benefits 502.00
Services 503.00
Materials & Supplies 504.00
. Diesel FueVGasoline 504.01 N/A N/A
. Lubricants, Gas. Misc. 504.02
. Tires & Tubes 504.03
. Vehicle Maintenance Parts 504.04
. Other Materials & Supplies 504.05
Utilities 505.00
Casualty & Liability Costs . 506.00
Taxes 507.00
Miscellaneous Expenses 509.00
Expense Transfers 510.00
Interest Expense 511.00
Leases & Rentals 512.00
Depreciation & Amortization 513.00
Management Fee, Profit 514.00
Total Annual Cost
(Excluding any start-up costs)
Revenue Mileage Rate
(Based on 1,125,000)
WPC F.'>HOMEoJiNG/NEEJNJ/LW\f3/.92
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Page 3 of4
Price Proposal Form
PRICE PROPOSAL FORM - OPTION A AND/OR B
TABLE IC: July I, 1995 - June 30, 1996
Cost Breakdown (not including lump sum start-up costs)
PROPOSED TOTAL ANNUAL COSTS
Option A Option B
Expense Object Class Class No.
Labor 501.00
. Operators salaries & wages 501.01
. Maintenance salaries & wages 501.02
. Management salaries & wages 501.03
Fringe Benefits 502.00
SeIVices 503.00
Materials & Supplies 504.00
. Diesel Fuel/Gasoline 504.01 N/A N/A
. Lubricants, Gas, Misc. 504.02
. Tires & Tubes 504.03
. Vehicle Maintenance Parts 504.04
. Other Materials & Supplies 504.05
Utilities 505.00
Casualty & Liability Costs 506.00
Taxes 507.00
Miscellaneous Expenses 509.00
Expense Transfers 510.00
Interest Expense 511.00
Leases & Rentals 512.00
Depreciation & Amortization 513.00
Management Fee, Profit 514.00
Total Annual Cost
(Excluding any start-up costs)
Revenue Mileage Rare
(Based on 1,125,000)
M'C FNIOMMNG/NEElM//1J.(N3/.92
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Price Proposal Form
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A TT ACHMENT 1
DRAFT AGREEMENT
Agreement between
City of Chula Vista
and
hereinafter referred to as "Contractor"
for Fixed-Route Bus Service
This agreement dated for the purposes of reference only, and
effective as of the date last executed unless another date is. otherwise specified in Exhibit A,
Paragraph 1 is between the City, whose business form is set forth on Exhibit A, paragraph 3, and
the entity indicated on the attached Exhibit A, paragraph 4, as Contractor, whose business form
is set forth on Exhibit A, paragraph 5, and whose place of business and telephone numbers are
set forth on Exhibit A, paragraph 6 and is made with reference to the following facts:
Recitals
Whereas, the City desires to operate a fixed-route public transportation system to serve
the City of Chula Vista provided Transportation Development Act (fDA) Article 4.0 funds and
Proposition A funds are available; and
Whereas, the City's fixed-route bus service called "Chula Vista Transit", hereinafter
referred to as "CVT", and
Whereas, Contractor has the management and technical personnel, expertise, and other
assets useful for the operation of CVT; and maintenance of CVT buses and related equipment;
and
Whereas, City is desirous of obtaining such services for CVT; and
Whereas, Contractor is desirous of providing such service;
Whereas, Contractor warrants and represents that they are experienced and staffed in a
manner such that they are and can prepare and deliver the services required of Contractor to City
within the timeframes herein provided all in accordance with the terms and conditions of this
Agreement;
WPC F.WOMEJiNG/NEEINJ/UG\43/.92
Page 1 of 11
A/tachmenr 1
rzl-~1
NOW, THEREFORE, BE IT RESOLVED that the City and Contract<:>r do hereby
mutually agree as follows:
""'"
1. Contractor's Duties
A. General Duties
Contractor shall perform all of the services described on the attached Exhibit A, Paragraph
7, entitled "General Duties"; and,
B. Scope of Work and Schedule
In the process of performing and delivering said "General Duties", Contractor shall also
perform all of the services described in Exhibit A, Paragraph 8, entitled" Scope of Work and
Schedule", not inconsistent with the General Duties, according to, and within the time frames set
forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified in Exhibit
A, Paragraph 8, within the time frames set forth therein, time being of the essence of this
agreement The General Duties and the work and deliverables required in the Scope of Work
and Schedule shall be herein referred to as the "Defined Services". Failure to complete the
Defined Services by the times indicated does not, except at the option of the City, operate to
tenninate this Agreement.
C.
Reductions or Increases in Scope of Work
"""\
City may independently, or upon request from Contractor, from time to time reduce or
increase the Defined Services to be performed by the Contractor under this Agreement. Upon
doing so, City and Contractor agree to meet in good faith and confer for the purpose of
negotiating a corresponding change in the compensation associated with said change. An
increase or decrease in the annual vehicle miles, by more than 20% during any year of the
agreement may result in compensation being negotiated.
D. Additional Services
In addition to perfonning the Defined Services herein set forth, City may require
Contractor to perform additional services related to the Defined Services ("Additional Services"),
and upon doing so in writing, if they are within the scope of services offered by Contractor,
Contractor shall perform same on a time and materials basis at the rates set forth in the "Rate
Schedule" in Exhibit A, Paragraph 1O.B, unless a separate fixed fee is otherwise agreed upon.
All compensation for Additional Services shall be paid monthly as billed.
E. Standard of Care
Contractor, in performing any Services under this agreement, whether Defined Services
or Additional Services, shall perform in a manner consistent with that level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions ""'"
and in similar locations.
WPC F.V/OMtN:NGINEElNlILLG\43J.92
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Page 2 of II
Attachment 1
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F. Insurance
Contractor represents that it and its agents, staff and subconsultants employed by it in
connection with the Services required to be rendered, are protected against the risk of loss by the
following insurance coverages, in the following categories, and to the limits specified, policies
of which are issued by Insurance Companies that have a Best's Rating of "A, Class V" or better,
or shall meet with the approval of the City:
Statutory Worker's Compensation Insurance and Employer's Liability Insurance coverage
in the amount set forth in the attached Exhibit A, Paragraph 9.
Commercial General Liability Insurance including Business Automobile Insurance
coverage in the amount set forth in Exhibit A, Paragraph 9, combined single limit applied
separately to each project away from premises owned or rented by Contractor, which names City
and Applicant as an Additional Insured, and which is primary to any policy which the City may
otherwise carry ("Primary Coverage"), and which treats the employees of the City and Applicant
in the same manner as members of the general public ("Cross-liability Coverage").
G. Proof of Insurance Coverage.
(I) Certificates of Insurance.
Contractor shall demonstrate proof of coverage herein required, prior to the
commencement of services required under this Agreement, by delivery of Certificates of
Insurance demonstrating same, and further indicating that the policies may not be canceled
without at least thirty (30) days written notice to the Additional Insured.
(2) Policy Endorsements Required.
In order to demonstrate the Additional Insured Coverage, Primary Coverage and
Cross-liability Coverage required under Contractor's Commercial General Liability Insurance
Policy, Contractor shall deliver a policy endorsement to the City demonstrating same, which shall
be reviewed and approved by the Risk Manager.
H. Performance Bond.
In the event that Exhibit A, at Paragraph 9, indicates the need for Contractor to provide
a Performance Bond, which indication shall be made by checking the parenthetical space adjacent
to the term, "Performance Bond", then Contractor shall provide to the City a performance bond
by a surety and in a form satisfactory to the City Attorney in an amount indicated in the space
adjacent to the term, "Performance Bond", in said Paragraph 9, Exhibit A.
WPC F:WOMe.ENG/NEElNJ/LLG\43/.92
Page 3 of II
Attachment 1
e- [~ ~q
1. Business License
Contractor agrees to obtain a business license from the City and to otherwise comply with
Title 5 of the Chula Vista Municipal Code.
~
2. Duties of the City
A. Consultation and Cooperation
City shall regularly consult the Contractor for the purpose of reyiewing the progress of
the Defined Services and Schedule therein contained, and to proyide direction and guidance to
achieye the objectiyes of this agreement. The City shall permit access to its office facilities, files
and records by Contractor throughout the term of the agreement. In addition thereto, City agrees
to proyide the information, data, items and materials set forth on Exhibit A, Paragraph 10, and
with the further understanding that delay in the provision of these materials beyond 30 days after
authorization to proceed, shall constitute a basis for the justifiable delay in the Contractor's
performance of this agreement.
B. Compensation
Upon receiPt of a properly prepared billing from Contractor submitted to the City
periodically as indicated in Exhibit A. Paragraph 17, but in no event more frequently than
monthly. on the day of the period indicated in Exhibit A. Paragraph 17. City shall compensate
Contractor for all services rendered by Contrac!or according to the terms and conditions set forth ~
in Exhibit A, Paragraph 10 adjacent to the governing compensation relationship indicated by a
"checkmark" next to the appropriate arrangement, and shall compensate Contractor for out of
pocket expenses as provided in Exhibit A, Paragraph II.
All billings submitted by Contractor shall contain sufficient information as to the proprietv
of the billing to permit the City to evaluate that the amount due and payable thereunder is proper.
and shall specifically contain the City's account number indicated on Exhibit A, Paragraph 17
eCl to be charged upon making such payment.
3. Administration of Contract
Each party designates the individuals ("Contract Administrators") indicated on Exhibit A,
Paragraph 12, as said party'S contract administrator who is authorized by said party to represent
them in the routine administration of this agreement.
4. Term.
This Agreement shall terminate when the Parties have complied with all exeCutory
provisions hereof.
........
~l -CIP
Page 4 of 1/
Attachment I
WPC F.'oHOMf)ENGINEEINlJUG\43J.02
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5. Liquidated Damages
The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit
A, Paragraph 13.
From the nature of the services to be rendered, the Contractor and City agree that it is
difficult to fix actual damages which may result from failure on the part of the Contractor to
perform any of its obligations herein and the resulting loss to the City. Therefore, both parties
agree that the Contractor's liability should be limited to and fixed at the sums stated in this
section, as liquidated damages and not as penalty, to be deducted automatically by City from
Contractor invoices for the period(s) in which occurred. The decision of the City Transit
Coordinator is final with respect to any assessment of liquidated damages. The Transit
Coordinator may rely on information supplied by Contractor, by the public or by City staff, as
well as by other means in determining assessment of liquidated damages.
6. Financial Interests of Contractor
A. Contractor is Designated as an FPPC Filer.
If Contractor is designated on Exhibit A, Paragraph 15, as an "FPPC filer", Contractor is
deemed to be a "Contractor" for the purposes of the Political Reform Act conflict of interest and
disclosure provisions, and shall report economic interests to the City Clerk on the required
Statement of Economic Interests in such reporting categories as are specified in Paragraph 15 of
Exhibit A, or if none are specified, then as determined by the City Attorney.
B. Decline to Participate.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor shall not
make, or participate in making or in any way attempt to use Contractor's position to influence
a governmental decision in which Contractor knows or has reason to know Contractor has a
financial interest other than the compensation promised by this Agreement.
C. Search to Determine Economic Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor warrants and
represents that Contractor has diligently conducted a search and inventory of Contractor's
economic interests, as the term is used in the regulations promulgated by the Fair Political
Practices Commission, and has determined that Contractor does not, to the best of Contractor's
knowledge, have an economic interest which would conflict with Contractor's duties under this
agreement.
D. Promise Not to Acquire Conflicting Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor further
warrants and represents that Contractor will not acquire, obtain, or assume an economic interest
WPC F."JIOMe.ENGINEf./NJ/LUM3/.92
Page 5 of II
Attachment 1
Z-l~ ql
during the term of this Agreement which would constitute a contlict of interest as prohibited by
the Fair Political Practices Act. """\
E. Duty to Advise of Conflicting Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor further
warrants and represents that Contractor will immediately advise the City Attorney of City if
Contractor learns of an economic interest of Contractor's which may result in a conflict of
interest for the purpose of the Fair Political Practices Act, and regulations promulgated
thereunder.
F. Specific Warranties Against Economic Interests.
Contractor warrants and represents that neither Contractor, nor Contractor's immediate
family members, nor Contractor's employees or agents ("Contractor Associates") presently have
any interest, directly or indirectly, whatsoever in any property which may be the subject matter
of the Defined Services, or in any property within 2 radial miles from the exterior boundaries of
any property which may be the subject matter of the Defined Services, ("Prohibited Interest"),
other than as listed in Exhibit A, Paragraph 14.
Contractor further warrants and represents that no promise of future employment,
remuneration, consideration, gratuity or other reward or gain has been made to Contractor or
Contractor Associates in connection with Contractor's performance of this Agreement.
Contractor promises to advise City of any such promise that may be made during the Term of
this Agreement, or for 12 months thereafter.
~
Contractor agrees that Contractor Associates shall not acquire any such Prohibited Interest
within the Term of this Agreement, or for 12 months after the expiration of this Agreement,
except with the written permission of City. .
Contractor may not conduct or solicit any business for any party to this Agreement, or
for any third party which may be in contlict with Contractor's responsibilities under this
Agreement, except with the written permission of City.
7. Hold Harmless
Contractor shall defend, indemnify and hold harmless the City, its elected and appointed
officers and employees, from and against all claims for damages, liability, cost and expense
(including without limitation attorneys' fees) arising out of the conduct of the Contractor, or any
agent or employee, subcontractors, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole negligence or sole
willful conduct of the City, its officers, or employees. Contractor's indemnification shall include
any and all costs, expenses, attorneys' fees and liability incurred by the City, its officers, agents,
or employees in defending against such claims, whether the same proceed to judgment or not.
Further, Contractor at its own expense shall, upon written request by the City, defend any such ~
suit or action brought against the City, its officers, agents, or employees. Contractors'
WPC F.'J/OMN:NG/NEEINJ/LLG>43/ .92
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Page 6 of II
Attachment I
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indemnification of City shall not be limited by any prior or subsequent declaration by the
Contractor.
8.
Termination of Agreement for Cause
If, through any cause, Contractor shall fail to fulfill in a timely and proper manner
Contractor's obligations under this Agreement, or if Contractor shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall have the right to terminate this
Agreement by giving written notice to Contractor of such termination and specifying the effective
date thereof at least five (5) days before the effective date of such termination. In that event, all
finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other
materials prepared by Contractor shall, at the option of the City, become the property of the City,
and Contractor shall be entitled to receive just and equitable compensation for any work
satisfactorily completed on such documents and other materials up to the effective date of Notice
of Termination, not to exceed the amounts payable hereunder, and less any damages caused City
by Contractor's breach.
9. Errors and Omissions
In the event that the City Administrator determines that the Contractors' negligence,
errors, or omissions in the performance of work under this Agreement has resulted in expense
to City greater than would have resulted if there were no such negligence, errors, omissions,
Contractor shall reimburse City for any additional expenses incurred by the City. Nothing herein
is intended to limit City's rights under other provisions of this agreement.
10. Termination of Agreement for Convenience of City
City may terminate this Agreement at any time and for any reason, by giving specific
written notice to Contractor of such termination and specifying the effective date thereof, at least
thirty (30) days before the effective date of such termination. In that event, all finished and
unfinished documents and other materials described hereinabove shall, at the option of the City,
become City's sole and exclusive property. If the Agreement is terminated by City as provided
in this paragraph, Contractor shall be entitled to receive just and equitable compensation for any
satisfactory work completed on such documents and other materials to the effective date of such
termination. Contractor hereby expressly waives any and all claims for damages or compensation
arising under this Agreement except as set forth herein.
11. Assignability
The services of Contractor are personal to the City, and Contractor shall not assign any
interest in this Agreement, and shall not transfer any interest in the same (whether by assignment
or novation), without prior written consent of City, which City may not unreasonably deny.
12. Ownership, Publication, Reproduction and Use of Material
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems
and any other materials or properties produced under this Agreement shall be the sole and
WPC F,V10MUNGINEElMJUG\43J.92
Page 7 of II
Attachment J
2..l- q,?t
exclusive property of City. No such materials or properties produced in whole or in part under
this Agreement shall b" subject to private use, copyrights or patent rights by Contractor in the .........
United States or in any other country wiL'lOut the express written consent of City. City shall have
unrestricted authority te publish, disclose (except as may be limited by the provisions of the
Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any
such reports, studies, data, statistics, forms or other materials or properties produced under this
Agreement.
13. Independent Contractor
City is interested only in the results obtained and Contractor shall perform as an
independent contractor with sole control of the manner and means of performing the services
required under this Agreement. City maintains the right only to reject or accept Contractor's
work products. Contractor and any of the Contractor's agents, employees or representatives are,
for all purposes under this Agreement, an independent contractor and shall not be deemed to be
an employee of City, and none of them shall be entitled to any benefits to which City employees
are entitled including but not limited to, overtime, retirement benefits, worker's compensation
benefits, injury leave or other leave benefits.
14. Administrative Claims Requirements and Procedures
No suit or arbitration shall be brought arising out of this agreement, against the City
unless a claim has first been presented in writing and filed with the City and acted upon by the
City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal ........,
Code, as same may from time to time be amended, the provisions of which are incorporated by
this reference as if fully set forth herein, and such policies and procedures used by the City in
the implementation of same.
Upon request by City, Contractor shall meet and confer in good faith with City for the
purpose of resolving any dispute over the terms of this Agreement.
15. Attorney's Fees
Should a dispute arising out of this Agreement result in litigation, it is agreed that the
prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the
claim, including costs and attorney's fees.
16. Statement of Costs
In the event that Contractor prepares a report or document, or partiCipates in the
preparation of a report or document in performing the Defined Services, Contractor shall include,
or cause the inclusion of, in said report or document, a statement of the numbers and cost in
dollar amounts of all contracts and subcontracts relating to the preparation of the report or
document.
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WPC F.WOMf).ENG/NEEJNJ/LW.43/.92
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Page 8 of 11
Allachment J
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17. Miscellaneous
A.
Contractor not authorized to Represent City
Unless specifically authorized in writing by City, Contractor shall have no authority to
act as City's agent to bind City to any contractual agreements whatsoever.
B. Contractor is Real Estate Broker and/or Salesman
If the box on Exhibit A, Paragraph 15 is marked, the Contractor and/or their principals
is/are licensed with the State of California or some other state as a licensed real estate broker or
salesperson. Otherwise, Contractor represents that neither Contractor, nor their principals are
licensed real estate brokers or salespersons.
C. Notices
All notices, demands or requests provided for or pennitted to be given pursuant to this
Agreement must be in writing. All notices, demands and requests to be sent to any party shall
be deemed to have been properly given or served if personally served or deposited in the United
States mail, addressed to such party, postage prepaid, registered or certified, with return receipt
requested, at the addresses identified herein as the places of business for each of the designated
parties.
D. Entire Agreement
This Agreement, together with any other written document referred to or contemplated
herein, embody the entire Agreement and understanding between the parties relating to the
subject matter hereof. Neither this Agreement nor any provision hereof may be amended,
modified, waived or discharged except by an instrument in writing executed by the party against
which enforcement of such amendment, waiver or discharge is sought.
E. Capacity of Parties
Each signatory and party hereto hereby warrants and represents to the other party that it
has legal authority and capacity and direction from its principal to enter into this Agreement, and
that all resolutions or other actions have been taken so as to enable it to enter into this
Agreement.
F. Governing LawNenue
This Agreement shall be governed by and construed in accordance with the laws of the
State of California. Any action arising under or relating to this Agreement shall be brought only
in the federal or state courts located in San Diego County, State of California, and if applicable,
the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and
performance hereunder, shall be the City of Chula Vista.
WPC F,V10Me-ENG/NEEINI/1.L(M3/ .92
Page 9 of II
Allachmenl J
2.1 ~~b'
18. Term of Agreement:
A. Base Term - This Agreement shall become effective upon execution, and the term
shall be the period from July 1, 1993 through June 30, 1996.
""""
B. OPtion Term
(1) In consideration of the herein Agreement, Contractor hereby grants to City the
below option, exercisable in writing at City's sole election. At any time on or before April 1,
1996, City may extend the service provided by Contractor under this Agreement for a period of
two years. Compensation related to such an extension shall be determined through negotiations
between City and Contractor.
(2) It is mutually understood and agreed that all work performed and services provided
under the exercised option shall be in strict compliance with all of the requirements of this
Agreement as such may be amended from time to time by mutual agreement.
(3) It is mutually understood and agreed that City is under no obligation whatsoever
to exercise this option. Such option exercise may be by amendment hereto, or by issuance of
a new agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective officers thereunto duly authorized on the date written below their
signatures.
........
[end of page. next page is signature page.]
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WPC P,WOMMNG/NEERIIJ/LLG\43/.92
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Page 10 of 11
Attachment 1
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Signature Page
to
Agreement between City of Chula Vista and [Name of Contractor]
for
IN WITNESS WHEREOF, City and Contractor have executed this Agreement thereby
indicating that they have read and understood same, and indicate their full and complete consent
to its terms:
Dated:
,19_
CITY OF CHULA VISTA
By:
Tim Nader, Mayor
Attest:
Beverly Authelet, City Clerk
Approved as to form:
Bruce M. Boogaard, City Attorney
Dated:
NAME OF CONTRACTOR
By:
Name of person, title
By:
Name of person, title
Exhibit List to Agreement
( X ) Exhibit A.
WPC F.'J/OMru:NG/NEE/NJ/LW\43/.92
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Page 11 of 11
Attachmentl
Exhibit A
to
Agreement between
City of Chula Vista
and
........"
1. Effective Date of Agreement: July I, 1993
2. City-Related Entity:
(X) City of Chula Vista, a municipal chartered corporation of the State of California
() Redevelopment Agency of the City of Chula Vista, a political subdivision of the
State of California
() Industrial Development Authority of the City of Chula Vista, a
( )
Other:
form]
, a [insert business
3.
Place of Business for City:
........"
City of Chula Vista,
276 Fourth Avenue,
Chula Vista, CA 91910
4. Contractor:
5. Business Form of Contractor:
( ) Sole Proprietorship
( ) Partnership
( ) Corporation
6. Place of Business, Telephone and Fax Number of Contractor:
[Address]
[City], California 9
Voice Phone (619)
Fax Phone (619)
........"
WPC F.V10ME!.ENGINEEINJ/UfN3/.92
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Page A-l of 8
Exhibit A
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7.
General Duties:
Contractor's responsibilities shall include but not be limited to;
1. Meeting all operations equipment and maintenance requirements contained in this
RFP, and in compliance with the ADA.
2. Providing all personnel having management, operations. and maintenance expertise
necessary to operate the system and maintain CVT buses and related equipment.
3. Fare collection, accounting, and reporting.
4. Personnel administration.
5. Assisting City in marketing.
6. Scheduling and dispatching vehicles.
7. Data collection and reporting.
8. Scope of Work and Schedule:
A. Detailed Statement of Work:
See Attachment I to Exhibit A.
B. Date for Commencement of Contractor Services:
(X)
( )
Same as Effective Date of Agreement
Other:
C. Dates or Time Limits for Delivery of Deliverables:
Deliverable No.1:
Deliverable No.2:
Deliverable No.3:
D. Date for completion of all Contractor services:
June 30, 1996
9. Insurance Requirements:
(X) Statutory Worker's Compensation Insurance
(X) Employer's Liability Insurance coverage: $1,000,000.
(X) Commercial General Liability Insurance: $10,000,000.
(X) Performance Bond, $400,000
(X) Fidelity Bond, $50,000
WPC F.V10MMNG/NEElM/UG\43/.92
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Page A-2 of 8
Exhibit A
10. Compensation:
A.
( )
Single Fixed Fee Arrangement.
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For performance of all of the Defined Services by Contractor as herein required, City shall
pay a single fixed fee in the amounts and at the times or milestones or for the DeJiverables set
forth below:
Single Fixed Fee Amount:
, payable as follows:
Milestone or Event or Deliverable
Amount or Percent of Fixed Fee
B.
(X)
Mileage Rate Arrangement
City shall pay Contractor for 1,125,000 annual vehicle service operating miles at the rates
or amounts set forth in the Rate Schedule hereinbelow according to the following terms and
conditions:
(1)
.-.,
()
Not-to-Exceed Limitation Annual Vehicle Service Hours
Contractor will perform all of the HandYtrans operations based on the
annual vehicle service hours in the Rate Schedule Table shown below.
(2)
(X)
Limitation without Further Authorization on Time and Materials
Arrangement
At such time as Contractor shall have incurred time and materials equal to
(" Authorization Limit"), Contractor shall not be entitled to
any additional compensation without further authorization issued in writing and
approved by the City. Nothing herein shall preclude Contractor from providing
additional Services at Contractor's own cost and expense.
Rate Schedule
FY 1993-94 1,125,000 $ $
FY 1994-95 1,125,000 $ $ ~
FY 1995-96 1,125.000 $ $
Page A-3 of 8
WPC F,WOMlMNGINEE/rIIJIUC..431.92 e..ll~() Exhibit A
e
e
e
11. Materials Reimbursement Arrangement
For the cost of out of pocket expenses incurred by Contractor in the performance of
services herein required, City shall pay Contractor at the rates or amounts set forth below:
( ) None, the compensation includes all costs.
Cost or Rate
( ) Reports, not to exceed $
( ) Copies, not to exceed $
( ) Travel, not to exceed $__.
( ) Printing, not to exceed $
( ) Postage, not to exceed $
( ) Delivery, not to exceed $
( ) Long Distance Telephone Charges, not to exceed $
(X) Other Actual Identifiable Direct Costs: (See attachment)
A. SpeciaVCharter Services
Fiscal Year City Event Rate Non-Profit Private Entity Rate
Per Hour Organization Event Per Hour
Rate Per Hour
FY 1993-94 $ $ $
FY 1994-95 $ $ $
FY 1995.96 $ $ $
B. "Tripper" Services: Rate per mile applicable to Fiscal Year Rate.
C. Costs not included in Agreement: Reimbursement to Contractor under the
following conditions:
1) Prior authorization by the Transit Coordinator.
2) Proper invoice must be submitted to City.
WPC F.'>HOMINiNG/NEER\B/UG\43/.92
Page A-4 of 8
Exhibit A
rt-LQl
12. Contract Administrators:
City:
-.
Bill Gustafson, Transit Coordinator
707 F Street
Chula Vista, CA 91910
(619) 691-5260
Contractor:
13. Liquidated Damages
From the nature of the services to be provided, the Contractor and City agree that it is
extremely difficult to fix actual damages which may result from failure on the part of the
Contractor to perform any of its obligations herein and the resulting loss to City.
Therefore, both parties agree that the Contractor liability should be limited to and fixed
at the sums stated in this Section of the Agreement, as liquidated damages and not as
penalty, to be deducted automatically by City from Contractor invoices for the period(s)
in which occurred. The decision of the Transit Coordinator is final with respect to any
assessment of liquidated damages. The Transit Coordinator may rely on information """
supplied by Contractor, by the public or by staff, as well as by other means in
determining assessment of liquidated damages.
A. Liquidated damages will be assessed at the rate of one thousand dollars ($1,000)
per occurrence for failure to achieve a satisfactory rating in any category of the
annual California Highway Patrol Safety Compliance report (CHP 343).
B. Liquidated damages may be assessed at the rate of one hundred dollars ($100) per
occurrence for each unauthorized failure to operate transit routes as approved by
City.
C. Liquidated damages may be assessed at the rate of one hundred dollars ($100) per
day for each day Contractor fails to employ and assign to the services covered by
this agreement a Location Manager, Operation Supervisor, Road Supervisor, or
Maintenance Supervisor approved by the Transit Coordinator. In the event
Contractor's location operations supervisor, manager or maintenance supervisor
terminates his or her employment with less than two (2) weeks notice, liquidated
damages will not be assessed until the fifteenth (15th) day following the notice of
termination.
D.
Liquidated damages may be assessed at the rate of fifty dollars ($50) per day for
each incident of failure to comply with the following requirements and driver
specifications herein:
~
ILJ - rOL
Page A-5 of 8
Exhibit A
WPC F,WOMNiNGINEE/NJILJ.0.431.92
.
.
.
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Failure to clean vehicle interiors daily.
Failure to clean vehicle exterior three times weekly.
Failure to provide 8-hour National Safety Council Defensive Driving
Course or equivalent for each driver before that driver operates any vehicle
in revenue service.
Failure of driver to wear presentable uniforms while on duty.
Failure to have a new driver undergo a one-hour orientation to CVT
system policies, procedures, and performance standards prior to being
assigned to a CVT route.
Failure to provide a minimum of 8 hours of driver instruction/route
familiarization to each driver before that driver operates vehicle in revenue
service.
Failure to repair vehicle body damage (interior or exterior) within 21 days
of the occurrence.
Failure to perform any required preventative maintenance procedures
within :t500 miles of the scheduled maintenance.
E. Liquidated damages may be assessed at the rate of fifty dollars ($50) per incident
of a vehicle in revenue service leaving a schedule time point prior to the schedule
departure time.
F. Liquidated damages may be assessed at the rate of fifty dollars ($50) per day for
each incident of failure to submit to City any of the following reports:
(1)
(2)
Driver Daily RecordslDefect Sheets, daily by 9:30 a.m. of the next
working day.
Computation and Reconciliation of fares collected for the week, by 2:00
p.m. of the following Monday or first working day.
SANDAG Form B-lO Items 15, 16, 17, 20, 21, and 22, by October 20,
January 20, April 20, and July 20.
Fuel Cost and Fuel Consumption, by the 5th of each month.
Road Call Reports, by 5th of the following month.
California Highway Patrol Safety Inspection Reports, three days after
receipt of report by Contractor.
Accident Reports, within three days after occurrence.
(3)
(4)
(5)
(6)
(7)
G. Failure of City to assert any right which it has under this contract, or to assess any
liquidated damage as provided herein, shall not act as a waiver as to the City right
to enforce the provisions of this contract, or assess liquidated damages in the
future, except as specified herein.
H. The assessment of liquidated damages and/or deductions as provided under this
contract shall in no way relieve the Contractor of his obligation to provide
sufficient service, buses or drivers, or to meet any of the terms of this contract.
Page A-6 of 8
Exhibit A
WPC F.V10MN:NGINEElNJIUlNJI.92
[ l ~ LO?
14. Statement of Economic Interests, Contractor Reporting Categories, per Conflict of Interest
Code: ,-.,
(X) Not Applicable. Not an FPPC Filer.
( ) FPPC Filer
( ) Category No. 1. Investments and sources of income.
( ) Category No.2. Interests in real property.
( ) Category No.3. Investments, interest in real property and sources of
income subject to the regulatory, permit or licensing authority of the
department.
( ) Category No.4. Investments in business entities and sources of income
which engage in land development, construction or the acquisition or sale
of real property.
( ) Category No.5. Investments in business entities and sources of income
of the type which, within the past two years, have contracted with the City
of Chula Vista (Redevelopment Agency) to provide services, supplies,
materials, machinery or equipment.
~
( ) Category No.6. Investments in business entities and sources of income
of the type which, within the past two years, have contracted with the
designated employee's department to provide services, supplies, materials,
machinery or equipment.
( ) Category No.7. Business positions.
( ) List "Contractor Associates" interests in real property within 2 radial miles of
Project Property, if any:
15.
( )
Contractor is Real Estate Broker and/or Salesman
16. Permitted Subconsultants:
"'"'"
WPC F.'>HOMNiNG/NEEINJ/1LG>43/.92
l-l - /fO 4-
Page A-7 of 8
Exhibit A
.
.
.
17. Bill Processing:
A.
Contractor's Billing to be submitted for the following period of time:
(X) Monthly
() Quarterly
() Other:
B. Day of the Period for submission of Contractor's Billing:
() First of the Month (fixed monthly cost)
(X) 15th Day of each Month for prior month services
() End of the Month (hourly rate cost for service operated)
() Other:
C. City's Account Number:
WPC F,WOMIMNG/NEElNJILLCM3/.02
Page A-8 of 8
Exhibit A
2-l ~ l e>S'"
A TT ACHMENT 1 TO EXHmIT A
STATEMENT OF WORK
~
A. Scope of Services
1. Contractor shall provide the management, technical, and operating personnel,
service, equipment, and maintenance necessary for the operation of CVT services
specified in this section including all exhibits.
2. City staff shall be responsible for all policy, administrative and overall
management of CVT service including: determining and specifying routes and
schedules; conducting service and route planning activities; providing bus stop
signs, route maps, service schedules, and marketing; and establishing fare policies.
Contractor shall be responsible for CVT operations, fare collection, accounting,
data collection and reponing, and insuring the implementation of all policies.
3.
Contractor shall provide bus service on CVT routes 701, 702, 703, 704, 705, 706,
707,708,709,711 and 712 as described in Attachment 3. Buses shall be operated
on these routes according to the route descriptions and schedules included in
Attachment 3 or any subsequent modification. City will supply: buses for this
service; radio equipment, including an operatirig frequency; and registering fare
boxes.
"""'"
B. System Operation
1. Contractor shall operate the CVT system in compliance with CVT operating
policies and all applicable federal, state and local laws, including the Americans
with Disabilities Act (ADA).
2. Management of day to day operation of the system and service will be vested in
contractor's Location Manager who shall be thoroughly familiar with City's
service area, policies, and system operation. The Location Manager will be
available to meet with City staff in Chula Vista as deemed necessary by the
Transit Coordinator. The Location Manager, or Contractor's management
personnel, will be available to attend meetings pertaining to transit matters as
deemed necessary by the City. Replacement of the Contractor's Location
Manager will require written approval by the City at least 14 days in advance of
proposed replacement.
3.
In addition to the Location Manager, Contractor shall provide a knowledgeable,
and experienced Operations Supervisor and a sufficient number of Road
Supervisors to monitor CVT operations during all operating hours. The
Operations Supervisor and Road Supervisors shall be responsible for supervising
and monitoring all activities of bus operators, including schedule adherence, road
,"""",,
WPC F,WOMlM.NGINEE/NIILLfM31 ,92
2-1 ~ lfJ?
Page 1 of 10
Attachment 1 to Exhibit A
.
.
e
conditions, wheelchair lift operation, fare media collection, and bus operator
perfonn:mce, behavior, and observance of system procedures.
4.
Road Supervisor duties shall also include: distributing transit infonnation (CVT
schedules, system maps, etc.) to various locations in Chula Vista (currently about
8 locations); and posting "service change" notices at affected bus stops are
required.
5. The following equipment will be provided by City for CVT operation:
a) Buses
Rebuilt Miles (10/1192)
Cumulative
CVT Veh. Seated Miles
No. Last 4 Digits of YIN #'s Year Capacity (1011192) Engine Transmission
001 Orion # 1105 1984 39 388,000 23,000 23,000
002 Orion # 1106 1984 39 330,000 12.000 12.000
003 Orion # 1 094 1984 30 342,000 12,000 12,000
004 Orion # 1 096 1984 30 342,000 6,000 6.000
005 Orion # 1 097 1984 30 330,000 78,000 165.000
006 Orion # 1 098 1984 30 332,000 80.000 80.000
007 Orion # 1 099 1984 30 366.000 81,000 81.000
008 Orion #1100 1984 30 336.000 6,000 6.000
009 . Orion #1102 1984 30 293.000 75.000 75,000
010 Orion # 1103 1984 30 342.000 140,,000 140,000
011 Orion #1104 1984 30 366.000 4,000 4,000
012 Goshen #5820 1992 25 Delivered
after 1011192
013 Goshen #5822 1992 25 Same as 012
014 Orion #1377 1986 39 288,000 4,500 45,000
015 Orion #1378 1986 39 303,000 60,000 60.000
016 Orion #2524 1990 39 123.000
017 Chance Trolley #7460 1989 18 51,000
. 018 Chance Trolley #7461 1989 18 50,000
019 Chance Trolley #7462 1989 18 47,000
020 Chance Trolley #7463 1989 18 49,000
021 Orion #2525 1990 39 114,000
022 Orion #2526 1990 39 117,000
WPC F,V10MEJiNG/NEF./NJ/LU:NJ/.92
Page 2 of IO
Attachment I to Exhibit A
t t~ \,01
023 Orion #2809 1991 30 70,000
024 Orion #281 0 1991 39 81,000
025 Orion #2811 1991 39 81.000
026 Orion #2812 1991 39 82,000
027 Orion #2813 . 1991 39 76,000
028 Orion #2814 1991 39 75,000
029 Orion #2815 1991 39 78,000
030 Goshen #5823 1992 25 Same as 012
031 Goshen #5824 1992 25 Same as 012
b) Engines
(I)
(2)
(3)
(3)
Goshens:
Orions (IlOO1-""11, ""14, ""15):
Orions (""16, ""21-11(29):
Trolleys:
c) Transmissions
(I)
(2)
(3)
(4)
Goshens:
Orions (IlOO1-""11, ""14, ""15):
Orions (""16, ""21-11(29):
Trolleys:
Cummins 6BT5.9
Detroit Diesel 6V92T AC
Detroit 6V92T A
Caterpillar Diesel, 3208-175
Allison AT-545
Allison 747
V oith D863
Allison AT-545
d) All CVT buses are wheelchair accessible, The wheelchair lift on 13 Orion
buses is manufactured by Environmental Equipment Corp.; the lift on 10
Orion buses is manfactured by LiftU; the lift on the 4 Goshens is
manufactured by Braun; the lift on the 4 Trolleys is manufactured by
Mobil Tech.
e) Radio Equipment
CVT Buses #001-031 h Motorola Spectra UHF A5 Mobile Units, Model
DA5KM wi handset.
f) Fare Boxes
All buses: GF! Cents-a-BiIl Electronic fareboxes
g) Miscellaneous equipment on each bus: 3 triangular reflectors, passenger
counter, transfer cutter, first-aid kit, fire extinguisher, and schedule rack,
6,
There will be no scheduled CVT service on the days the City of Chula Vista
observes the following holidays: Labor Day, Thanksgiving Day, Christmas Day,
WPC FNlOMe.ENG/NEElM/UG\43/.92
Page 3 of 10
Attachment 1 to Exhibit A
2--1 -/OJ
~
.........
"""'"
.
.
.
New Year's Day, Memorial Day, and July 4, except for Route 708 which has its
own opc:ating days.
7.
Driver Hiring
a) Contractor shall recruit and hire a sufficient number of drivers assigned
exclusively to CVT service. Contractor shall have a sufficient number of
backup drivers readily available for any and all contingencies such as
absenteeism, illness, and other personnel emergencies without a disruption
of CVT service.
b) As a condition of employment under the agreement, all personnel assigned
to CVT service must pass tests for drug and alcohol use. Drug and
alcohol screening shall be conducted prior to employment in CVT service,
and at a minimum, at two (2) year intervals in conjunction with a physical
exam for Class B license renewal. Screening at more frequent intervals
may be conducted by Contractor as permitted by law.
c)
The City requires Contractor to have all employees fmgerprinted and City
will conduct a criminal history check on all personnel assigned to CVT
service. The results of the criminal history check will be confidential
information and City will not release this information to Contractor.
However, information obtained on the criminal record of an individual
assigned to CVT service may warrant CVT requesting Contractor to
remove individual from CVT service. City will pay the cost of
fingerprinting.
8. Driver Training and Procedures.
Contractor shall provide such periodic driver trammg, orientation, and road
supervision as is appropriate to fully familiarize all drivers assigned to CVT
service with operating schedules, routes, transfer policy, and performance
standards--including courtesy, safety, and schedule adherence of the CVT system.
Training and orientation by contractor shall include no less than the following:
a) DRIVER TRAINER
I) Must have a State of California or Department of Motor Vehicles
approval to certify Class B driver's licenses with a passenger, air
brakes, and automatic transmission endorsements.
2) Must have at least one year experience as an instructor.
3)
Must be a National Safety Council Defensive Driving Instructor or
equivalent.
WPC F..WOMIMNGINEElMILW0431.91
2J- toq
Page 4 of 10
Attachment 1 to Exhibil A
b. NEW DRIVERS
.........
1) Must receive and pass the eight-hour minimum National Safety
Council Defensive Driving Course or equivalent. This includes
practical applications.
2) Must receive at least 20 hours of driving instruction (including both
group and individual instruction) on CVT routes. At least one hour
of actual driving for each route will be included.
3) At least four hours of classroom instruction regarding transfer
policies, bus check-out procedures, accident report writing, vehicle
code, and schedules, routes, and fares of the CVT system will be
included.
4)
At least eight hours of the training program shall be devoted to the
operation of lift equipment and courteous treatment of handicapped
individuals. The lift training shall include instruction on the
operation of lifts and tiedowns, experience boarding and alighting
individuals in wheelchairs under various conditions and empathy
training to help new operators gain insight into the special needs
and specific obstacles handicapped individuals may encounter using
public transportation.
........
5) Two hours' orientation to CVT system policies, procedures, and
driver performance standards to be given to each driver by the City
Transit Coordinator or his designated representative following
completion of the four-hour classroom instruction by Contractor.
6) The City Transit Coordinator or his representative shall make the
final detennination as to the qualifications of prospective CVT
drivers based on the satisfactory completion of the aforementioned
training and orientation. Contractor shall provide City with a list
of drivers who have completed the specified driver training
program and shall update this list as necessary.
9. Driver Procedures
Contractor shall require all drivers assigned to CVT service to adhere to the
following CVT procedures:
a) All buses shall be driven in a safe manner. Care should be exercised to
ensure that passengers are safely seated or have safely deboarded before
starting the bus.
.........
WPC F.WOMlMNG/NEEINJ/ll.fN3/.92
1--1-//6
Page 5 of 10
Atlachmen/ 1 to Exhibit A
.
.
.
b)
Adherence to schedule and routing is mandatory except for unforeseen
circumstances beyond the control of contractor and his employees. (For
example, road closures, breakdowns, etc.)
c) Drivers shall be courteous to all passengers.
d) Drivers shall carefully complete the CVT driver's daily record and Bus
Defect Sheet as well as take accurate regular daily (and specially
requested) passenger counts.
e) Drivers shall wear uniforms which are similar in nature while on duty.
CVT patches will be affixed to the right sleeves of jackets and/or shirts.
f) Drivers shall not smoke or eat on the bus at any time and shall enforce
same policy for passengers as well.
g) Drivers must provide transfer slips to passengers 10 conformance with
CVT transfer policy upon request of passenger.
h) Drivers shall not play am/fm radios on the bus at any time.
i)
Drivers must ensure that proper and exact fares are placed in the fare box
by passengers. If any problems arise the drivers may accept the fare and
inform the passenger to contact the CVT office. Under no circumstances
will a driver handle any cash from passengers.
j) Drivers must notify Contractor's Location Manager or dispatcher
immediately if the vehicle is unable to continue operation. This
information will also be immediately relayed to San Diego Transit
Information and to City Transit Office by the Contractor Site.
k) Drivers will report to the dispatchers any unusual occurrences observed on
the road and any vandalism or damage to City property.
I) All extra board drivers shall undergo driver training specified in this
section before being assigned to Chula Vista Transit.
m) Drivers are responsible for properly securing and locking the gate to the
City Yard at "F" Street and Woodlawn Avenue. This gate must be secured
by drivers after 4:30 p.m. Monday through Friday, all day on weekends,
and at any other time directed by the Transit Coordinator or his
representative.
n)
Drivers shall park vehicles in the City of Chula Vista yard in specific
locations designated by the Transit Coordinator or his designated
representative.
WPC F.''J/OMMNGINEE/Nl/LLG\43/.92
Page 6 of 10
Attachment 1 to Exhibit A
tl- III
0)
Drivers will not allow any articles longer than 5 feet to be carried on the
b'lS by passengers.
"""\
p) Prior to start of shift, drivers will conduct a "walk around" inspection of
their vehicle, test and operate the wheelchair lift, and fiH out a "B us
Condition Report." If the driver is uncertain about the safety condition of
the vehicle, the vehicle must be inspected by maintenance personnel to
determine if it is safe to operate.
q) Drivers will be responsible for maintaining cleanliness of buses while on
duty.
r) Driver will not leave bus unattended with front door open as to allow
passengers to board without having paid the correct fare.
10. The procedures in Section 9 shall not preclude the Contractor from enforcing its
own policies and procedures which are not contrary to the above provisions.
II.
Driver failure to foHow the procedures in Section 9 shall be cause for Contractor
to honor City Transit Coordinator's request for driver's dismissal from CVT
service after appropriate written and/or verbal warnings have been given to
Contractor by the City Transit Coordinator or his designated representative. Prior
to Contractor reassigning driver previously dismissed from CVT service back to
CVT service, notice shaH be given to the Transit Coordinator who will make a
decision on whether or not this driver reassignment is acceptable to City.
""'"
12. Contractor shall provide a daily Vehicle Status Report to the Transit Office by
9:30 a.m. each weekday. The Report will list the names of drivers and their shift
times, the bus number of those buses in-service and to which routes they are
assigned, and the condition of each bus and wheelchair lift
13. Contractor shall maintain a Lost and Found Service for articles inadvertently left
by passengers on buses.
14. While in a CVT Uniform, Contractor employees will not purchase, consume, or
be under the influence of any intoxicant, narcotic, or harmful drug.
15. Contractor employees may use CVT vehicles only in connection with their
assigned duties and only within the CVT service area unless otherwise authorized
by the Transit Coordinator or his representative.
16.
Contractor and its employees shall observe all rules and regulations published by
the Director of Public Works Operations pertaining to the use of the City Yard
especially those that apply to yard cleanliness, vehicle parking, fueling, prohibition
of private vehicles from entering the yard unless authorized, handling of toxic
materials and spills and yard gate security.
"""\
WPC F.'JIOMFNiNGINEElNJILL!J'431.92
1..1 r IIZ
Page 7 of 10
Allachment 1 to Exhibit A
.
.
.
17.
In the event of an accident involving a CVT vehicle resulting in an injury or
fatality, Contractor shall immediately notify the Transit Coordinator or his
representative by phone (day or night) and a copy of the accident report forwarded
to the Transit office no later than the next working day.
C. Maintenance and Repairs
1. Contractor accepts full responsibility for maintenance and repair of all CVT buses,
interior and exterior, including body and paint work, wheelchair lifts, registering
fareboxes, communication equipment and to keep bus units including all installed
equipment on buses in a safe and good operating condition. Paint and body
work on each bus shall be completed within seven (7) weeks of occurrence; the
Transit Coordinator may extend this time period to three (3) weeks in order to
minimize impact on CVT service requirements.
2. Contractor will be responsible for thoroughly washing all buses used in this
operation at least three times each week. In addition, the interior of each bus used
in CVT service shall be thoroughly cleaned daily in accordance with Bus Cleaning
Check List, Attachment 6.
3.
Contractor will institute and maintain a formalized preventive maintenance
program for all buses in conformance with manufacturer's preventive maintenance
schedule in Attachment 2 and shall conform with the PMI schedule for oil change
in Attachment 7. Contractor shall conduct a transmission and engine oil analysis
every 6,000 miles and report results to the Transit Coordinator. The Chula Vista's
Fleet Manager is the Transit Coordinator's designated representative to monitor
and oversee contractor's maintenance and repair activities on owned buses.
Contractor shall document any and all preventive maintenance work or repairs
performed on CVT buses. and submit this documentation to Transit staff no later
than 72 hours after completion of work.
4. Contractor shall provide a road call service vehicle for mechanics in order to
insure timely response to road calls.
5. Quality and regular maintenance of buses is essential and is required for efficient,
reliable transit operation. Contractor shall report budget line items
501.02--Maintenance salaries and wages, and 504.03/504.04-- Materials and
supplies, as maintenance categories within the budget. These line items shall be
reported to City staff on a monthly basis. Deferred maintenance and/or shifting
of funds from one line item to another within the budget are prohibited. The
maintenance budget will be reviewed monthly by City staff and contractor.
Changes to the maintenance budget or maintenance program may be made only
upon written approval by the Transit Coordinator.
6.
At the end of each fiscal year, City staff and Contractor will review maintenance
and repair expenditures. If Contractor's expenditures for the year are less than
WPC F,WOMNNG/NEEJNj/U1N3/ ,92
Page 8 0110
Attachment] to Exhibit A
Z-l~ll?
budgeted amounts, then Contractor will reimburse City the difference between
budgetec maintenance and repair costs and actual expenditures. ~
7. Contractor shall comply with all City, state and federal policies, procedures and
laws and requirements regarding toxic waste disposal, fuel spills, City maintenance
yard security, parking of vehicles and use of City vehicles.
D. Data Collection and Reponing
I. Contractor shall collect all data on operation of CVT. Contractor shall maintain
a daily office log of vehicle breakdowns, road calls, missed trips (including cause),
complaints and compliments received. Customer service calls shall be logged in
the daily office log. Daily office log shall be made available to City staff upon
request.
2. The combination Driver Daily Records (DDR's)/Bus Defect Sheet, Attachment 5,
will be used by each shift of bus operators, a copy of which is to be submitted to
the Transit Office on a daily basis. The DDR is the source document for use in
determining the total miles, farebox revenue, number of passengers and passenger
categories. Missed miles and missed trips will be determined from the DDR's by
comparing actual daily miles entered into the DDR's against predetermined daily
total miles for each route.
3.
Contractor shall prepare and submit to City staff a Quanerly Maintenance Repon
which will include, but not be limited to, the following: a summary of all
maintenance work performed including preventive maintenance work, body and
paint work, and major repair work, the cost of maintenance such as oil, pans, fuel,
labor, all repairs; a status of each vehicle's condition; and highlights of problems
and suggested solutions.
--.,
4. In addition, contractor will fulfill the following minimum' written reponing
requirements to City staff:
REPORT FREQUENCY
a. Driver daily records Daily, by 9:30 a.m. of the next working day
b. Computation and reconciliation of fares collected Weekly
c. SANDAG form B.IO. items 15. 16. 17,20.21 and Quarterly
22
d. Fuel costs and individual bus fuel consumption Monthly
e. Road call reports Monthly
f. California Highway Patrol periodic safety Forwarded to Cjty within 3 days after receipt
inspection of repon
g. Accident reports Each occurrence
~
WPC F,WOMlMNGINEERlBILU:N31.92
2.l~ I [f-
Page 9 of 10
Artachment1 to Exhibit A
.
.
.
5.
Contractor shall make available to City such reports free of charge as may be
requestcc by the City Transit Coordinator, MTDB. or SANDAG, unless such
reports are of such complex and time-consuming nature in which case City will
reimburse bus company the reasonable cost of preparation of such reports.
.-
.'
WPC P,WOMNNG/NEEINJ/UGW3/.92
l-\~ tlrJ
Page 10 of 10
AI/aehmen/l to Exhibit A
.-,
ATTACHMENT 2
ORION
PREVENT A TIVE MAINTENANCE SUPPLEMENT
For Transit and Suburban Coach Models
-"
"""\
WPC F.WOMe.ENG/NEEINI/LifM3/ .92
1-1 ~ 0(,
Page J of 24
At/achment 2
.
.
.
TABLE OF CONTENTS
ITEM
DESCRIPTION
1
Introduction
2
Manufacturer's Lubrication, Maintenance Procedures and Reference Book List
3
Daily Check List
4
3,000 Mile (5,000 KM) Inspection "A"
5
6,000 Mile (10,000 KM) Inspection "B"
6
24,000 Mile (40,00 KM) Inspection "C"
7
48,000 Mile (80,000 KM) Inspection "D"
WPC F.'J/OMTN:NG/NEEIM//liN3/.92
Ll-\ 11
Page 2 of 24
A/lachment 2
INTRODUCTION
.-,
The following Preventative Maintenance schedules have been designed to cover the operating
features and special equipment of the ORION bus. These schedules will also comply with other
transit equipment in your fleet, allowing for no interruption of the normal maintenance routine.
There are four phases of inspections that are performed as the mileage and age of the vehicle
increases. This manual only points out which components or areas are to be serviced or
lubricated. For specific disassembly and servicing instructions, see the appropriate section of the
ORION Service Manual.
INSPECTION "A"
Safety Service Check - every 3,000 miles (5,000 km).
INSPECTION "B"
Intermediate Inspection - every 6,000 miles (20,000 km)
INSPECTION "C"
Major Inspection - including the power train every 24,000
miles (40,000 km).
INSPECTION "D"
Clinical Inspection - every 48,000 miles (80,000 km). Each
major system is thoroughly checked and serviced.
START UP INSPECTION Although ORIONS are put through a stringent pre-delivery
inspection at the factory; upon delivery many operators
conduct their own inspection before the buses are placed .-,
into service. When this is done inspection "A" can be used
as a guideline.
Although the maintenance schedule applies specifically to the Orion buses, the same schedule
should be followed on the four Chance Trolley buses and four Goshen Coaches.
.-,
WPC F/<J/OMe-.ENGINEElNJIUfM3/ .92
2..1-/ I J
Page 3 0[24
Attachment 2
.
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MANUFACTURERS LUBRICATION, MAINTENANCE PROCEDURE
AND REFERENCE BOOK LIST
TRANSIT BUS AND SUBURBAN COACHES
The lubrication intervals are based on normal operating conditions. Under adverse conditions,
increased servicing is required.
Lubricants in the transmission and differential are supplied as factory fill, new vehicles should
be drained and refilled at 1,000 miles (1,600 km), in no case over 3,000 miles of initial operation.
Since the ORION is assembled with many components of different manufacturers, it is
recommended that we refer to individual manufacturer's manuals for their maintenance
procedures and lubricants. The chart below indicates where the information will be found.
Front Axle Rockwell Field Maintenance Manual No. I, No.2.
Brakes Rockwell Field Maintenance Manual No.4, 4A.
Rear Axle Rockwell Field Maintenance Manual No. I, No.5.
Differential Rockwell Field Maintenance Manual No. 16.
Transmission Detroit Diesel Allison Transmission Service Manual.
Engine
Detroit Diesel Allison Engine Manual. Refer to Detroit Diesel Allison
Engine Service Manual for engine lubrication and filter change intervals.
Only after an oil analysis is performed can time of lubrication intervals be
increased.
WPC F,WOMNNGINEElNJIUCN31.92
Page 4 of 24
A tlachmenl 2
2.1;'VQ
DAILY CHECK LIST
........,
DESCRIPTION METHOD
Engine Check engine oil level. Check coolant system level.
Check air conditioning freon level - receiver tame
Transmission Check transmission fluid level.
Hydraulic Fluid Check hydraulic fluid level (see sight level).
Front and Rear Wheel Bearing Check visually for leakage.
Oil and Grease Level
Wheelchair Lift (Option) Operate through all modes.
Interior and Exterior Lighting Check operation of all lighting.
Windshield Wipers and Washer Check operation of wipers and check washer fluid level
in tank.
Pullcord or Touch Tape Chime Check operation.
Operation
Entrance and Exit Doors Check operation.
Air System Check air system operation. Check for satisfactory
braking of bus.
.........
"""
,
WPC F.<IJIOME\ENGINEEINJIUJ:lI431.92
2-1 '-U-D
PageS 0[24
Allachmenf 2
.
.
.
INSPECTION" A" EVERY 3,000 MILES (5,000 km)
or one month
WPC FWOMru:NGINEE/NJ/UCN3/.92
Page 6 of 24
Allachment 2
V -l1-\
MAINTENANCE
INSPECTION" A" - 3.000 MILES
.-"
1. Driver's side switch panel and front instrument panel - operator's compartment.
a) Check all gauges for correct operation of system.
b) Check all warning and indicator lights.
c) Check operation of warning buzzer.
d) Check all switches.
2. Driver's Seat and Seat Belt.
a) Inspect seat coverings for wear.
b) Check seat operation and adjustments.
c) Check seat base for secure mounting.
d) Check seat belt operation and adjustment.
3. Windshield Wipers and Washer - Check for:
a)
b)
c)
Proper operation.
Worn blades and arms.
Worn linkage.
.-"
4. Rear Door Interlock.
a) Check door interlock with rear door authorized....air brakes should be applied with
30-40 psi air pressure.
b) Check door interlock with control lever in the door closed position ....air brakes
should be fully released.
5. Check air compressor governor cut in and cut out pressure. Cut in 90 psi, cutout 115 psi.
6. Check and adjust brakes - (if not equipped with automatic slack adjusters). Check if air
loss is at acceptable level when brake application is made using dash mounted air
pressure gauges, no more than 5-8 psi loss per application.
7. Check operation of slack adjusters, cams and brake charnbers
8. Check for brake system air leaks.
.........
WPC F.WOMe.ENG/NEEKIB/LUN3/.92
2J-/J-,z
Page 7 of 24
Allachmenl 2
.
.
.
9. Air tanks.
a)
b)
c)
d)
Check air tanks for secure mounting.
Check drain cocks for proper operation and air leaks.
Drain air tanks and check for oil and water discharge.
Check operation of AD-2 Dryer discharge.
10. Parking Brake-Air Operated.
a) Check for correct operation.
Hoses and Lines.
a) Check all hoses and lines for leakage, deterioration and tightness.
12. Advertisement Signs.
a) Check for secure mountings.
13. Windows and Mirrors
a)
b)
c)
d)
e)
Check all windows for cracks and broken glass.
Check all mirrors for cracks, fogging and loose hardware.
Check windshield for cracks, stone chips.
Check all windows and latches for correct operation.
Note any indication of water leaks.
14. Overhead Handrails and Stanchions.
a) Check all handrails and stanchions for secure mounting sharp edges, cracks and
peeling.
15. Seats
a) Check all seating for wear, rips, slashes.
b) Check seat frames for secure mounting, breaks, cracks or corrosion.
16. Fire Extinguisher
a) Check indicator for pressure loss.
17. Check step wells and floor coverings for damage.
18. Check decals (Watch Your Step), etc.
WPC F.V10ME:-.ENGlNEE/NJILW>43/.92
Pagt 8 of24
Attachmtnt 2
~\~ 19:-~
19. Driver's Curtain and Destination Sign.
a) Check Operation
-...
20. Tires
a) Check for correct inflation pressure and adjust if required. See tire manufacturer
specs. for correct inflation pressure.
b) Tread depth - no less than 3/32" on all tire.
c) Check for indication of abnormal tire wear.
21. Access Doors - Operation
a) Check operation of doors (opening, closing, sensitive edge).
b) Check operating linkage for proper adjustment...tighten jam nuts and secure
mountings.
c) Check front and rear door air system for leaks.
d) Check door wiring for tight connections and secure cables.
e) Check all compartment doors for secure latches and hinges.
22. Front Axle and Suspension
a)
Check radius and lateral rod mounting bolts and tie rod and clamp bolts for
correct torque specifications.
-..,
Adjustable radius rod bolts 1 "-14 x 5 Or 5 485-500 ft. Ibs.
Fixed radius rod boilS 1"-14x50r5 485-500 ft. Ibs.
Lateral stay rod boilS 1"-14 x 5 Or 5 485-500 ft.lbs.
Lateral stay rod boilS 3/4"-10 x 1-3/4" Or 8 285 ft. Ibs..
Tie rod end clamp boilS 5/8".11 x 3 Or 5 35 ft. Ibs.
Adjustable radius rod clamp bolts 518"-18 x 2-1/2 Or 5 45 ft. Ibs.
b) Lubricate the following:
King Pin bushings - 2 zerk fittings.
Tie rod ends - 2 zerk fittings.
Drag link ends - 4 zerk fittings.
""""
Wl'C F!>JIOMElENGINEEINJ/UG\43/.92
f-+-1:2...4
Page 9 of 24
Atta<:hmefl12
.
.
.
22. REAR AXLE AND SUSPENSION
a)
Check radius and lateral rod mounting bolts of correct torque specifications.
BOLT WET TORQUE SPEC.
Fixed radius rod boll 1"-14 x 5 Gr 5 485-500 ft. Ibs.
Fixed radius rod boll 3/4" 10 x 1-3/4 Gr 8 285 ft. Ibs.
Lateral stay rod bolt 1"-14 x 5 Gr 5 485.500 ft. Ibs.
b) Check all torque rods for loose or worn bushings.
c) Check axle mounting bolts.
23. Shock Absorbers
a) Check for indication of loose mountings. b) Check for fluid leaks.
24. Differential
a)
Remove drain plug and check level. If level is low, check and repair any leaks
that are found before filling.
Check for correct operation of vent.
b)
25. Drive Shaft
a)
b)
c)
d)
26. Engine
a)
Check universal joints for wear of the yoke, flange, slip yoke, journal or needle
bearing.
Check needle bearing cover cap screws for tightness.
Check shaft slip joint for excessive play and ensure that the dust cap is in place
and tight.
Clean or replace faulty or damaged zerk fittings at lubrication points.
Check engine for oil leaks.
27. Check for exhaust system leaks.
28. Check engine for security of air intake hoses.
29. Check and adjust tension of v-belts.
30. Lubricate throttle control, zerk fitting mounted on engine.
31.
Lubricate accelerator and brake treadle controls.
WPC F.^J/OM/N.NG/NEE/NJ/Li.G'43/.92
Z- k [i-(
Page100124
Attachmelll 2
32. Emergency Shutdown
a) Check emergency engine shutdown operation.
,-.,
33. Lower Mount Alternator - Check filter.
34. Check water hoses and radiator for coolant leaks.
35. Transmission
a. Check transmission connections and lines for fluid leaks.
36. Check neutral start switch for correct operation and adjustment.
37. Air Conditioning Condenser - Cleaning
a) Spray condenser with warm soapy water or steam.
b) Remove all dirt, grease, and lint.
c) Straighten any bent coil fins.
38. Air Conditioning Freon Level
a) Ensure fluid covers bottom of glass or receiver.
39. Air Conditioning Compressor
,-.,
a) Check oil level after running.
40. Air Conditioning Connections
a) Check for oil, dirt and clean if necessary.
41. Shut off air conditioning fan when out of season.
42. Front and Rear Heater
a) Check blower operation.
""""
WPC F.WOMNiNG/NEEIM/l.l.I:N3/.92
Ll - /~b
Page II of 24
Attachment 2
43. Front Heater Core
.
a)
Check for indications of leaks from heater core, hose connections, circulating
pump. water shut off valves and connecting water lines.
44. Main Heater. Rear
a) Clean or change air return filter for heater and clean any accumulated debris from
heater core.
b) Check core for water leaks.
c) Check heater air intake hose.
45. Circulating Pump
a) Check pump motor for operation.
46. Oil Burner - Aux. Heater (Option)
a)
47. Battery
a)
. b)
c)
d)
e)
f)
g)
h)
Start up and check operation. this prevents heater electrodes from oxidizing.
Clean battery terminals if required.
Check battery for cracked case. broken cell tops. missing caps. cracked cell
connectors and loose terminals.
Check battery hold. down for security.
Clean and check terminals and cables for broken insulation and corroded
terminals.
Coat terminals with corrosion resistant compound. Korode Kure or Permatex.
Clean electro lite from battery.
Clean compartment drain holes.
Check and record specific gravity reading of battery cells. Fill to correct level
(use automatic water jug if possible).
48. Check battery slide track for lubrication.
a) Swing out tray (transit).
b) Slide out tray (coach).
49. Wheelchair Lift (Option)
a) Lubricate all fittings.
50. Fare Box Light and Mechanism
.
a)
Check operation of coin drop and handles.
Page 12 af 24
Allachmenl 2
WPC F;.HOMEJiNGINEElNJIUG\43J.92
[l- f~1
51.
Check all exterior lighting for defective bulbs, securing mounting, broken lens and proper
operation.
""""'"
52. Interior Lighting
a) Check operation and security of lens mounting.
b) Replace all defective bulbs or fluorescent lights.
~
""""'"
WPC F.4HOMUNG/NEElM/LLG\43/.92
Z.I-/~
Page /3 of 24
Attachment 2
.
.
.
INSPECTION "B" EVERY 6,000 MILES (20,000 km)
or four months.
IN ADDITION TO THE 3,000 MILE INSPECTION,
SERVICE NEW ITEMS ON THE 12,000 MILE INSPECTION
BY USING THE ATTACHED GUIDELINES
WPC F.V10Me.ENG/NEElNJILUM3/.92
Page 14 0124
A/tachmenl 2
~l- 1~2P,\
MAINTENANCE
-..
INSPECTION "B" - 6,000 MILES
53. Complete items I - 52.
54. Air Compressor
a) Check for secure mounting
b) Check for oil and water leaks.
c) Check for correct build-up time
d) Check for excessive noise in drive coupling
55. Air Throttle (air operated)
a) Check accelerator pedal for wear.
b) Check general throttle operation.
56. Air Intake - Engine
a)
b)
c)
Check air intake for secure mounting to blower.
Check air intake system for restriction.
Check air intake restriction indicator for cracks and operation.
...."
57. Check for fuel leaks and secure mounting of tank and lines.
58. Engine
a) Check engine oil pressure with gauge on vehicle.
b) Check all seals and gaskets for indications of oil leaks.
c) Change engine fuel filters after 10,000 to 15,000 miles of operation.
d) Change engine oil and filters. Oil change intervals may vary when oil analysis
is performed - see Detroit Diesel Engine recommendations
59. Transmission
a) Check shift levers and controls for adjustment.
60. Engine Mounts
a) Check engine mounts for indication of movement on loose hardware.
61. Air Spring Assembly
a) Check body height and adjust to coach specifications.
b) Check air springs for air leaks and secure mountings.
"""'"
WPC F.'J/OMe.ENG/NEEIM/1.LI:N3/.92
Z-I - /30
Page 15 0[24
Attachment 2
.
.
.
62. Levelling Valve and Lines
a)
b)
Check levelling valve for proper operation and air leaks.
Check for loose or broken anchor brackets.
63. Seals and Bearings
a) Check front and rear grease seals for leakage.
b) Check bearings for wear/looseness.
64. Tie Rods and Drag Link
a) Move steering wheel and check drag link for wear.
b) Check for broken or damaged dust seals.
c) Check pitman and idler arm for distortion or damage.
65. Steering Shaft, Box and Column
a) Turn steering wheel and check for rough spots or excessive play.
b) Check steering for secure mounting.
c) Check steering for oil leaks.
d) Check universal joints for wear or excessive play.
e) Check steering wheel for cracks or rough edges.
66.
Front Wheel Alignment
a) Check for uneven tire wear.
b) Check toe-in.
67. Evaporator Coil Air Conditioning
a) Remove all dirt, grease and lint.
68. Pressure Test
a) Install test gauges on compressor suction (S) and discharge fittings.
b) Purge lines of air before tightening.
c) Start engine, engage air conditioning system and engage high idle feature.
d) If proper pressure is not recorded, determine cause and correct.
69. Evaporator Blowers
a) Assure proper motor operation by checking for adequate air flow at both right and
left outlets.
WPC F.<HOMNNGINEElNJ/UG\43/ .92
0- r'~ \
Page 16 0124
Attachment 2
70. Alternator
a)
Check condition of NC alternator
-",
71. Condenser Fan
a) Assure proper motor operation by standing near condenser compartment to verify
that air flow through coil is adequate and fan is operating properly.
72. Hose and Compressor Seal
a) Visually check for oil and dirt accumulation on any surface indicating a refrigerant
and/or oil leak. Visible leaks bubbling or oil accumulation indicates a worn out
hose or seal.
b) Replace defective parts.
73. Compressor Mounting
a) Tighten loose mounts, replace cracked or broken mounts and brackets.
b) Check drive line components, listen for pulsating rattle or noise.
c) Replace worn parts.
74.
Engine Idle
-",
a) Set engine idle rpm with air conditioner operating if equipped; refer to
manufacturer's specification.
75. Dehydrator Strainer
a) Determine that no temperature difference exists across filter drier.
b) If variance is found replace filter.
76. Check conditions and tension of all NC belts.
77. Road test bus. Check operation of all systems and controls.
LUBRICATE THE FOLLOWING:
78. Brake slack adjusters.
1 fitting per adjuster.
79. Brake carn shaft.
1 fitting per carn shaft.
"""
2-1-/3<.
Page 17 of 24
Attachment 2
WPC F.WOMN:NGINEElNJILLt:JW31.92
.
.
.
80.
Brake anchor pins - newer models only.
Apply as requin:d (do not overload with grease).
81. Drive shaft V-joints.
82. Drive shaft slip joints.
83. Governor housing.
84. Steering column V-joints.
2 fittings.
NOTE: To gain access to lubricate U-joints and slip joint, slide up front cover of
steering column pedestal.
85. Steering column slip joint.
86. Speedometer cable.
87. Differential. Ensure oil level is kept up to filler plug - check vent operations.
88. Steering box (mechanical) check oilleve,l.
89. Starter Motor - add oil sparingly through cups with cover wicks on each side of starter.
90.
Lubricate radiator shutters and linkage.
WPC F..WOMElENGINEElNJ/LLG>/31 ,92
t\--- I '?>~
PageJ8 of 24
Attachmtnl 2
--
INSPECTION "C" EVERY 24,000 MILES (40,000 km)
or eight months
-...
IN ADDITION TO THE 6,000 MILE INSPECTION, SERVICE NEW ITEMS ON THE
24,000 MILE INSPECTION BY USING THE ATTACHED GUIDELINES.
.........
WPC F.'J/OMNNG/NEEINJ/ULM3/.92
~l-131-
Pag.190/24
AUachm.nI 2
.
.
.
9OA. Complete Items 1 - 90.
91.
Front Axle
Wheel bearings - drain flush refill when brakes are relined or at least once a year.
92. Rear Axle
Differential and wheel bearings - drain flush and refill when brakes are relined or at least
once a year, 20,000 - 40,000 miles.
93. Transmission
Drain transmission fluid, change filter, clean screen and fill with new Dextron 2 oil.
94. Engine Mounts
Torque all engine mounts and supports to specifications.
Steering
Check front axle king pins and ball joints for excessive wear and play.
95. Hydraulic System
a)
b)
c)
Change hydraulic oil.
Change filter (s).
Check and clean system.
96. Air Dryer
a) Check for moisture in air brake system.
b) Determine whether desiccant is to be replaced in cartridge.
c) Check all mounting bolts for tightness.
d) Check all electrical and air connections for security.
e) Check general operation of air dryer.
97. Front heater
Lubricate defroster linkage - all moving parts.
WPC F.WOMN:NGlNEEIM/UiN3/.'2
~ \ -I))
Page 20 of 24
Attachment 2
98. Rear Doors
Repack top and bottom.
LH and RH bearings.
99. Front Door
Lubricate upper hinge - 2 fittings.
Repack with grease lower hinge.
WPC P,WOME:-.ENGINEEfNJILLG,m.92
Z-L- /36
Page 21 of 24
Atlachmelll 2
"""
"""
.......,
.
.
.
INSPECTION "D" EVERY 48,000 MILES (80,000 km)
or 12 months.
In addition to the 24,000 mile inspection, service new items on the 48,000 mile inspection
using the attached guidelines.
WPC F..'J/OMUNGINEEfNJILW\43/.92
2-\ -[7;,1
Page 22 of 24
Attachment 2
Complete items 1 . 99.
-".
100. Brake and Air Operated Valves and Switches
a) Check valves - check for proper operation and leakage.
b) Treadle valves - check operation, mounting and leakage.
c) Relay valves - apply brakes and check that air pressure is quickly exhausted from
the exhaust port.
d) Stop light switch - check electrical connections and leakage.
e) Low air pressure switch - check operation of low air warning buzzer and fittings
for leakage.
f) Pressure regulating valves - check for leakage and correct regulated pressure. If
not correct, set to manufacturer's recommendations.
g) Door control valve - check for smooth operation, micro-switch adjustment,
electrical connections and leakage.
h) Entrance door mechanism - check closing and opening speeds. Lubricate bearing,
bushing surfaces and clevis pins, adjust as needed.
10 1. Accelerator Interlock Cylinder
a)
The accelerator interlock disconnects throttle from engine so the r.p.m. cannot
exceed idle speed when doors are open or unlocked. When cylinder is not
functioning properly, replace with rebuilt or new unit.
Check operation of brake interlock and accelerator interlock, cylinders function
simultaneously.
.-...
b)
102. Air Tanks
a) Inspect brackets of air tanks for secure mounting.
b) Leak test all fittings - one inch bubble per 3 seconds is permissible.
103. Battery
a) Remove batteries from the bus or coach, clean off all corrosion, repair if necessary
and paint. Wash batteries clean, visually inspect and reinstall. If no defect is
found, the batteries are to be given a light load test to determine the condition of
the battery cells.
104. Voltage Regulator
a) Carry out a voltage regulator check and adjust regulator to specifications.
105. Lubricate alternator mounting saddle. (Leece Neveille, Deleo).
"""\
WPC F.'J/OMMNG/NEEINJ/U1M3/.92 1.-1- /35]1
Page 23 of 24
Attachment 2
106. Steering Idler Ann
- older models - repack with grease.
. - newer models - grease fitting.
107. Transmission Shift Speeds - operate bus and observe that transmission shifts at correct
speeds. Also check that shifts are not sluggish, hesitant or rough.
108. Engine
a) Inspect and torque all engine mounts.
High Idle
a) Fast idle if equipped, should be set at recommended rpm.
109. Transmission - Engine Linkage
Check linkage, control levers, clevis pins and shaft bearing for wear. Replace, repair or
lubricate as needed.
110. Differential
.
a)
b)
c)
d)
Check differential for noise.
Inspect differential for oil leaks.
Check breather.
Torque mounting bolts.
.
WPC F.'>JIOMNNGINEElNUUCN3/.92
lJ --- \ ~q
Page 24 of 24
Allachmenl 2
A TT ACHMENT 3
Expense Object Class Definitions
......,
501.00
Labor
"Labor" is the pay and allowances due employees in exchange for the labor
services they render in behalf of the transit system. It is necessary to distinguish
the allowances to be included in "Fringe Benefits". The "Labor" allowances
include payments direct to the employee arising from the performance of a piece
of work, such as shift differentials, overtime premiums, minimum guarantees, etc.
The "Fringe Benefit" allowances include payments direct to the employee, but not
arising from the performance of a piece of work. The latter allowances include
paid absence for illness, holidays, vacations, jury duty, etc.
501.01
Labor - Operators' Salaries and Wages
The labor of employees of the operator who are classified as revenue vehicle
operators, dispatchers, driver trainers or supervisors.
501.02
Labor - Maintenance Salaries and Wages
""'"
The labor of employees of the operator who are classified as maintenance
employees.
501.03
Labor - Manal!ement Salaries and Wal!es
The labor employees of the transit system who are classified as management
employees including senior management staff, general manager/transit coordinator,
accounting, personnel, clerical and director of safety/training.
502.00
Frin I!e Benefits
"Fringe Benefits are payments or accruals to others (insurance companies,
governments, etc.) on behalf of an employee and payments or accruals direct to
an employee arising from something other than his performance of a piece of
work. These payments are operator costs cover and above "Labor" costs, but still
arising from the employment relationship.
"""
Page 1 014
Attachment 3
WPc F.V/OMElENGINEElNJI1.LfN3J.92 2-1- /4fO
.
.
.
503.00
504.00
504.01
504.02
504.03
504.04
Services
"Service" is labor and other work provided by outside organizations for fees and
related expenses. In most instances, service from an outside organization is
procured as a substitute for in-house employee labor, except in the case of
independent audits which could not be performed by employees in the first place.
The substitution is usually made because the skills offered by the outside
organization are needed for only a short period of time or are better than internally
available skills. The charge for these services is usually based on the labor hours
invested in performing the service.
Materials and Supplies Consumed
"Materials and Supplies are tangible products obtained from outside suppliers or
manufactured internally. Freight-in, purchase discounts, cash discounts, sales
taxes and excise taxes (except on fuel and lubricants) are to be included in the
cost of the material or supply. Charges to these expense accounts will be for the
materials and supplies issued from inventory for use and for the materials and
supplies purchased for immediate use, i.e., without going through inventory.
Fuels
The cost of gasoline used in vehicles before taxes are added.
Lubricants and Other Fuel
Includes all lubricating oil, transmission fluid, and grease for use in vehicles and
gasoline for support vehicles.
Tires and Tubes
Lease payments for tires and tubes rented on a time period or mileage basis.
Cost of tires and tubes for replacement of tires and tubes on vehicles.
Vehicle Maintenance Parts
Cost of vehicle parts directly attributable to maintenance of buses and support
vehicles.
Page 2 0[4
Allachmenl 3
WPC F,VlOM&NG/NEElNJIUG\43/.92
L \ - \ 4"\
504.05
Other Materials and Supplies
Cost of materials and supplies not specifically identified in object classes 504.01
- 504.04 issued from inventory or purchased for immediate consumption. e.g.,
cleaning supplies, office forms, etc.
-..
505.00
Utilities
"Utilities" are payments made to various utilities for utilization of their resources
(e.g., electric, gas, water, telephone, etc).
506.00
Casualty and Liability Costs
"Casualty and Liability Costs" include cost elements covering:
protection of the operator from loss through insurance programs.
compensation of others for their losses due to acts for which the transit system is
liable, and
recognition of the cost of a miscellaneous category of corporate losses.
The costs of repairing damaged property are recorded in labor, fringe benefit, material and
services object classes. The costs of writing off property damage beyond repair are -..
recorded in an object class for depreciation. The costs of operator employees engaged
in insuring and processing claims for and against the operator are recorded in labor and
fringe benefit object classes:
507.00
Taxes
"Taxes" are those taxes levied against the operator by Federal, state, and local
governments. Sales and excise taxes on materials and services purchased other
than fuel and lubricants are not included in this category, but are accounted for as
part of the base price of the material or service.
509.00
Miscellaneous Expenses
"Miscellaneous Expenses" are those expenses which cannot be attributed to any
of the other major expense categories (Le., 501.00 - 507.00 and 509.00 - 514.00).
510.00
Exoense Transfers
"Expense Transfers" are accounts to be used for reporting adjustments and ~
reclassifications of expenses previously recorded.
WPC F.WOMUNGINEElNJILLG'm.'2
'2-1~ 14Z
Page3 of 4
Attachment 3
.
.
.
511.00
512.00
513.00
514.00
Interest Expense
"Interest Expense" are charges for the use of borrowed capital incurred by the
operator.
Leases and Rentals
"Leases and Rentals" are payments for the use of capital assets not owned by the
operator.
Depreciation and Amortization
"Depreciation and Amortization" are charges that reflect the loss in service value
of the operator's assets.
Management Fee. Profit. Other
Specify.
Page 4 014
Arrachmenl 3
WPC F,WOME:>.ENGlNEf/NJIUG>.43/.92
[I
If)
Chula Vista Transit
Orlver's Oolly Record
ATTACHMENT 5
Route No.
Bus No.
Day of the w-*:
(II
.... ".
0.,.
Vault No.
EndinS MileASc Reading
Beginning Mile.ge Re-.lding
-
-
I
I $
ToIBI Mil_
I
-
REDUCED FARES PASS USAGE TRANSFERS MISe. NATURE CENTER
CVT 10-Pack Juniors
$47 Tickets
Juniors Regional Pass Frees
SDT
$45 Volunleelll
E.&.H. Regional Pass
NCT TOTAL
cvr $21 25c
Upgrades Youth Pass Transfer CHARTER TIMES
TROLLEY
$11 Upgrades
Downtowners E, &. H. Pass 932
TOTAL TOTAL TOTAL
Driver Notes .-
,
ToIBI Re""nue
I
-
Ending FaRbox ReadiDIJ
-
-
Beginning Fam,QK Reading
DEFECT SHEET
<Note: DJ:::"'1OC:T Sm:ET to be filled out day prior 10 6... ~~nt
0" aboue DDR.)
AIR SYSTEMS: DGauge Not Working 0 Low Air o Leaks BRAKES:
CHASSIS: 0 Under Carria~ Noise 0 Sways/Wanders 0 Rough Ride COCl1ANT:
DOORS: 0 Fronl 0 Rear 0 Fasl Slam
DESnNAnoN SIGNS: o Fronl D5ide
ENGINE: 0 No Power 0 Runs Hot D5mokes
EXU:RIOR: o Bumpers DWindlihield OWindows STEERING:
EXTl:~lUOR: o Headlights OTail/Stop Lights DTumSigna15
FAREBOX: DJammed o Key Pad DBiII Transferer-
HEAT: Oront DRear DPoor Heating .
INTERIOR: D Seats/Driver-'s Seal DTum Signals 0 Passenger- Signal
LIFT: o Platform o Lower o Barrier Down/Up
TIRES: o Cords Worn OSide Damage o Pressure
TRANSMISSION: OShifting o Leaks DSliplS
WIPERS: o Blades o Washer o Leaks
DRA YER REMARKS;
DATE
DGl'1lIbs/Pull
OL~'"
DSlow
o Other (explain)
o Other (explain)
o Noisy
o Clearance
o Bypass
o Defroster
ODo.h Lights OTlo-Down o Flooring 0 Rail>
ORa... 05.ep. ODoe.n"Wori<
o Defective 0 Flat Tire
OWon'l Co Into Gear
o Right Side o Left Side
o Soft
DHot
o Doesn't Work
DNoisy ORelarder
o Tigh. OL""",
o Body Damage (explain)
o OK (Mus. Be Checked If There Are No Defects.. Signed)
I
Driwrs' SipG"'_
Mi::CHANIC'S CoMMENTS
. - ._-. ----- ----.--.-
M~du",i.c'. SigtUlht,-r
l-l-/#
0...
.
.
.
Attachment 6
Chula Vista Transit Bus Cleaning Checklist
The following Is s checklist of those areas of responslb///ty for dally cleaning on all CVT buses
(flXcept bus washing which Is done three times a week).
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
Front Dash Area.
Front Overhead Area.
Driver's Cockpit.
Farebox.
Stepwells.
Front Door.
Handrails.
Floor Linoleum.
Floor Rubbermat.
Floor Corners.
Wheelwells / Front.
Wheelwells / Rear.
Rear Door.
Ceiling.
Ceiling Vents.
Windows / Inside.
Back Row of 5 Seats.
Kick Panel of Back Row of 5 Seats.
Trash on Floor.
Damaged Seat Inserts: Replace.
Inside Side Panels.
Windows / Outside.
Graffiti: Inside.
Bus Washed (3 times weekly).
Attachment 6
,II'
c~"
Zklt)
A TT ACHMENT 7
PMI SCHEDULE FOR OIL CHANGE
PM! PM!
Mileaee Type of Chanee Mileaee Type of Chanee .........
3,000 A 147,000 A
6,000 B Engine 150,000 B Engine
9,000 A 153,000 A
12,000 B Engine 156,000 B Engine
15,000 A 159,000 A
18.000 B Engine 162.000 B Engine
21,000 A 165,000 A
24,000 C Transmission & Engine 168,000 C Transmission
27,000 A 171,000 A
30,000 B Engine 174,000 B Engine
33,000 A 177,000 A
36,000 B Engine 180,000 B Engine
39,000 A 183,000 A
42,000 B Engine 186,000 B Engine
45,000 A 189,000 A
48,000 D Transmission & Engine 192,000 D Transmission & Engine
51,000 A 195,000 A
54,000 B Engine 198,000 B Engine
57,000 A 201,000 A
60.000 B Engine 204,000 B Engine
63,000 A 207,000 A
66,000 A 210,000 B Engine
69,000 A 213,000 A ~
72,000 C Transmission & Engine 216,000 C Transmission & Engine
75,000 A 219,000 A
78,000 B Engine 222,000 B Engine
81,000 A 225,000 A
84,000 B Engine 228,000 B Engine
87.000 A 231,000 A
90,000 B Engine 234,000 B Engine
93,000 A 237,000 A
96,000 D Transmission & Engine 240,000 D Transmission & Engine
99,000 A 243,000 A
102,000 B Engine 246,000 B Engine
105,000 A 249,000 A
108,000 B Engine 252,000 B Engine
111,000 A 255,000 A
114,000 B Engine 258,000 B Engine
117,000 A 261,000 A
120,000 C Transmission & Engine 264,000 C Transmission & Engine
123,000 A 267,000 A
126,000 B Engine 270,000 B Engine
129,000 A 273,000 A
132,000 B Engine 276,000 B Engine
135,000 A 279,000 A
138,000 B Engine 282,000 B Engine
141,000 A 285,000 A
144,000 D Transmission & Engine 288,000 D Transmission & Engine -;
Note: Engine and transmission 011 analysis required every 6,000 miles.
f.l ~ '4-G Page J 0/2
WPC F,WOMN:NGINEElNJIUI.N31.92 PMI Schedule for Oil Change
PMI PMI Oil Analysis
Milea~e TYDe of Chan ~e Milea~e TYDe of Chan~e
291.000 A 435,000 A
. 294,000 B Engine 438,000 B Engine
297,000 A 441,000 A
300,000 B Engine 444 ,000 B Engine
303,000 A 447,000 A
306,000 B Engine 450,000 B Engine
309 ,000 A 453,000 A
312,000 C Transmission & Engine 456,000 C Transmission & Engine
315,000 A 459,000 A
318,000 B Engine 462,000 B Engine
321,000 A 465,000 A
324,000 B Engine 468,000 B Engine
327,000 A 471,000 A
330,000 B Engine 474,000 B Engine
333,000 A 477,000 A
336,000 D Transmission & Engine 480,000 D Transmission & Engine
339,000 A 483,000 A
342,000 B Engine 486,000 B Engine
345,000 A 489,000 A
348,000 B Engine 492,000 B Engine
351,000 A 495,000 A
354,000 B Engine 498,000 B Engine
357,000 A 501,000 A
360,000 C Transmission & Engine 504 ,000 C Transmission & Engine
363,000 A 507,000 A
. 366,000 B Engine 510,000 B Engine
369,000 A 513,000 A
372,000 B Engine 516,000 B Engine
375,000 A 519,000 A
378,000 B Engine 522,000 B Engine
381.000 A 525,000 A
384,000 D Transmission & Engine 528,000 D Transmission & Engine
387,000 A 531,000 A
390,000 B Engine 534,000 B Engine
393,000 A 537,000 A
396,000 B Engine 540,000 B Engine
399,000 A 543,000 A
402,000 B Engine 546,000 B Engine
405,000 A 549,000 A
408,000 C Transmission & Engine 552,000 C Transmission & Engine
411,000 A 555,000 A
414,000 B Engine 558,000 B Engine
417,000 A 561,000 A
420,000 B Engine . 564,000 B Engine
423,000 A 567,000 A
426,000 B Engine 570,000 B Engine
429,000 A 573,000 A
432,000 D Transmission & Engine 576,000 D Transmission & Engine
. Note: Enpne and trUlsmlssloD 011 analysls required every 6,000 miles.
Page 2 of2
WPC F,'J/OMNNGlNEElM/LLG\43/.92 'Z-l"-- lf1 PMI Schedule for Oil Change ?
ftrTlKlfftlE.A/T:L .
.
MAYFLOWER CONTRAcr SERVICES
Public Transportation Division
Client References
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
.
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
.
Contact Person:
Telephone:
Revised: 2/23/93
Metro Dade Transit Agency
2775 SW 74th Avenue
Miami, FL 33155
Christina Sizemore
(305) 263-6251
Fixed Route
45,306
26
35' transit coaches and single-axle, body-on-
chassis
Responsible for all aspects
July 10, 1990 - July 9, 1993
with an option for two I-yr. extensions.
City of Corvallis, Oregon
501 S.W. Madison Ave.
Corvallis, OR 97333
Roxanne Summers
(503) 757-6941
Fixed Route
12,050
6
40' transit coaches
Responsible for all aspects
January 1, 1990 to December 31,1992. A
predecessor company of MCS has been
providing this service since 1981.
Kansas City Area Transportation Authority
1350 East 17th Street
Kansas City, MO 64108
Mo Ahsan
(816) 346-0285
Fixed Route
10,250
6
Single-axle, body-on-chassis vehicles
Responsible for all aspects
May 5,1986 to December 31,1992 with option
for four I-year extentions
City of Blue Springs, Missouri
903 Main Street
Blue Springs, MO 64015
Tom Kaleko
(816) 228-0110
MAYFlOWER
CONTRPCT SERVICES, INC
t- \ 14% B -1-
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Revised: 2/23/93
1J-IM
o -2-
MAYFlDWER.
CONlRI>CT SERVK::E5.INC
Fixed Route
3,510
4
35' transit coaches
Responsible for all aspects
July 31,1992 to June 30, 1993. This service has
been provided by MCS since 1983.
.-..,
City of Excelsior Springs, Missouri
201 East Broadway
Excelsior Springs, MO 64024
Molly McGovern
(816) 637-8449
Fixed Route
2,040
3
35' transit coaches
Responsible for all aspects
July 1, 1989 to April 30, 1993. This service has
been provided by MCS since 1983.
County of San Diego
Department of Public Works
9335 Hazard Way - Suite 104
San Diego, CA 92123
Ken Kames
(619) 694-3939
-...
Fixed Route
22,087
6
30', Single-axle, body-on-chassis vehicles
Responsible for all aspects
July 1, 1992 to June 30, 1994. MCS has been
providing this service since 1989.
Para transit Advance Reservation and Immediate
Response
11,000
4
Single-axle, body-on-chassis
Responsible for all aspects
July 1, 1991 - June 30, 1994 with an option for
two I-year extensions. MCS has been providing
this service since 1990.
-...
.
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
.
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Trips:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
.
Revised: 2/23/93
Bi-State Development Agency
707 North First Street
St. Louis, MO 63102
Ron Stephens
(314) 982-1536
Fixed Route
34,934
13
30', Tandem-axle, body-on-chassis
Responsible for all aspects
November 7, 1989 to February 15, 1993.
ACCESS Transportation System, Inc.
701 Smithfield Street, Suite 301
Pittsburgh, PA 15222
Ervin Roszner
(412) 562-5357
Paratransit Advance Reservation and Immediate
Response
150,005
65
Sedans, vans, and raised-roof vans
Responsible for all aspects
January I, 1992 to December 31,1992. A
predecessor company of MCS has been
providing this service since 1979.
Paratransit Immediate Response
39,050
12
Sedans
Responsible for all aspects
January 1, 1992 to December 31,1992. MCS has
a permit through the Public Utilities
Commission. A predecessor company of MCS
has been providing this service since 1950.
Regional Center of the East Bay
2201 Broadway
Oaldand, CA 94612-3402
Jan Meyerson
(415) 451-7232
Paratransit Subscription
506,000
94
Single-axle, body-on-chassis
Responsible for all aspects
July 1, 1991 - June 30, 1994. MCS has been
operating this service for more than 16 years.
MAVFI.DWER
CONTRf>CT SERVCE& INC
t \ rlJ01.3 -3-
.........
Agency: Central Contra Costa Transit Authority
Address: 1990 N. California Street
Walnut Creek, CA 94595
Contact Person: MallO;?; Nestor
Telephone: (510) 76-1976
~e of Service: Paratransit Advance Reservation
o. of Annual Trips: 72,000
No. of Vehicles: 19
~e of Vehicles: Single-axle, body-on-chassis
ehicle Maintenance: Responsible for all aspects
Contract Term: July 1, 1990 - June 30, 1993 with an option for 1-
yr. extension.
Agency: Pomona Valley Transit Authority
Address: 2025 Bonita Avenue
LaVerne, CA 91750
Contact Person: George Sparks
Telephone: (714) 596-7664
Type of Service: Para transit Advance Reservation & Immediate
Response
No. of Annual Trips: 125,000
No. of Vehicles: 48
~e of Vehicles: Sedans, single-axle, body-on-chassis """\
ehicle Maintenance: Responsible for all aspects.
Contract Term: July 1, 1990 - June 30, 1993 with an option for
two I-yr. extensions.
Agency: KCI Employee Committee
Address: P. O. Box 20042
Kansas City, MO 64195
Contact Person: Rick Danner
Telephone: (816) 243-5325
~e of Service: Fixed Route
o. of Annual Service Hours: 10,600
No. of Vehicles: 3
~e of Vehicles: . 35' transit coaches
ehicle Maintenance: Responsible for all aspects
Contract Term: March 14, 1990 to March 14, 1993
Agency: City of Pasadena
Address: 100 North Garfield, Room 212
Pasadena, CA
Contact Person: Terri Slimmer
Telephone: (818) 405-4094
Type of Service: Fixed Route and Paratransit Immediate
Response -..
Revised: 2/23/93
Z \- Js1
1)-4-
MAYFlOWER
CONTR.ACT SERVCES INC
.
.
.
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
Revised: 2/23/93
22,000
10
Single-axle, body-on-chassis
Resp'onsible for all aspects
Apnl28, 1991 - April 27, 1994 with an option for
two I-yr. extensions.
North County Transit District
311 South Fremont
Oceanside, CA 92054
Diane Gohola
(619) 967-2850
Paratransit Immediate Response
9,300
4
35' transit coaches
Responsible for all aspects
June 1, 1991 - May 31,1994
MetroACCESS
2025 Bonita Avenue
LaVerne, CA 91750
George Sparks
(714) 596-7664
Paratransit Brokerage/Coordination of
Comfuter, Dispatcher, and Network
Apri I, 1991 - December 31, 1993
Golden Gate Regional Center
120 Howard Street, 3rd Floor
San Francisco, CA 94105
David Pettee
(415) 546-9222
Para transit Subscription
20,736
12
Single-axle, body-on-chassis
Responsible for all aspects
July 1, 1991 - June 30, 1993
City of Barstow
220 E. Mountain View St.
Barstow, CA 92311
Gary Griffenhagen
(619) 256-3531
Fixed Route and Paratransit Immediate
Response
MAYFUlWER.
CONTRPCT SEINCES,INC
'ZJ --I ~ f!; -5-
No. of Annual Service Hours: 20,900 ~
No. of Vehicles: 13
'{I;Re of Vehicles: Raised roof vans
ehicle Maintenance: Responsible for all aspects
Contract Term: June 1, 1991 - May 31,1994
Agency: . SunLine Transit Agency
Address: P. O. Box 398
32-505 Harry Oliver Trail
Thousand Palms, CA 92276
Contact Person: Dennis Guinaw
Telephone: (619) 343-3456
llte of Service: Para transit Immediate Response
o. of Annual Service Hours: 26,700
No. of Vehicles: 16
'{lJe of Vehicles: Raised roof vans
ehicle Maintenance: Responsible for all aspects
Contract Term: August, 1991 - June, 1994
Agency: San Andreas Regional Center
Address: 300 Orchard City Drive, Suite 170
Campbell, CA 95008
Contact Person: Ma~ West ""'"
Telephone: (408 374-9960
llte of Service: Para transit Subscription
o. of Annual Service Hours: 113,715
No. of Vehicles: 61
'{lJe of Vehicles: Raised roof vans and single-axle, body-on-chassis
ehicle Maintenance: Responsible for all aspects .
Contract Term: July 1, 1991 - June 30, 1994
Type of Service: Facilitated Transportation Demo. Project
. Contract Term: July 1, 1992 - June 30, 1994 .
Agency: City of Cudahy
Address: 5220 Santa Ana Street
Contact Person: Cudahy, CA 90201
Nicholas Mull
Telephone: (213) 773-5142
Type of Service: Fixed Route and Paratransit Immediate
Response
No. of Annual Service Hours: 3,934
No. of Vehicles: 5
'{lJe of Vehicles: Single-axle, body-on-chassis
ehicle Maintenance: Responsible for all aspects
Contract Term: July 1, 1992 - June 30, 1993. Automatic five 1-
year renewal. MCS has been providing this -...
service since 1991.
Revised: 2/23/93
<Ll-IS?:>
B -6-
MAYFl.OWER.
CONTRACT SERVICES, INC
.
.
.
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:'
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. of Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Revised: 2/23/93
City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA
Anton Dahlerbruch
(310) 285-2851
Fixed Route and Paratransit Advance
Reservation
3,750
8
Raised roof vans
Responsible for all aspects
July 1, 1991 - June 30, 1993
Agency for Community Transit
One Transit Way
Granite City, IL 62040-7500
Todd Plesko
(618) 797-0660
Fixed Route and Paratransit
28,662
13
Raised roof vans, body-on-chassis and single-
axle,
Responsible for all aspects
August 26, 1991 - August 25, 1994 with option for
two I-year extensions
Johnson County Transit
1800 West 56 Highway
Olathe, KS 66061
Alice Amrein
(913) 782-2210
Fixed Route and Para transit
60,180
40
30' - 35' transit coaches, single-axle, body-on-
chassis
Responsible for all aspects
January 1, 1992 - December 31,1993 with option
for three I-yr. extenstions.
The Board of Chosen Freeholders - Burlington
County
49 Rancocan Road
Mount Holly, NJ 08060
Don Brauckmann
(609) 265-5109
MAVFUlWER
CONTRACT SERVK:ES, INC
2-1 -/J4- t', -7-
Type of Service:
No. Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Type of Service:
No. Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle maintenance:
Contract Term:
Type of Service:
No. Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. Annual Service Miles:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Revised: 2/23/93
Paratransit advance reservation
250,000
17
Raised Roof Vans
Responsible for ail aspects
March 1, 1992 - December 31, 1992
~
Riverside Transit Authority
1825 Third Street
Riverside, California 92507-3484
Shunna Williams
(714) 684-0850
Fixed Route
6,250
2
Body-on-chassis
Resp'onsible for all aspects
Apnl 1, 1992 - January 31,1993 with one I-year
extension option.
Paratransit
4,818
2
Raised-roof vans
Responsible for all aspects
October 1, 1992 - September 30, 1993 with two
one-year extension option.
Paratransit and Fixed Route
50,751
26
Vans and Minibuses
Responsible for all aspects
February 1, 1993 -,January 31, 1991 with on 1-
year extensIOn optIOn.
.........
City of San Luis Obispo
990 Palm Street
San Luis Obispo, California 93403-8100
Harry Watson
(805) 781-7121
Fixed Route
258,000
12
30' and 40' coaches, 2 trolleys
Responsible for all aspects
July 1, 1992 - June 30, 1995
-..
Z l- oS- B -8-
MAYFlOWER.
CONTRACT SERVK::ES INC
.
.
.
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Agency:
Address:
Contact Person:
Telephone:
Type of Service:
No. Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Revised: 2/23/93
City of Morro Bay
695 Harbor Street
Morro Bay, California 93442-1900
Mike Upton
(805) 772-6261
Paratransit, Door-to-door
3,000
4
Raised roof vans
Responsible for cleaning
July 1, 1992 - June 30, 1997
City of Phoenix
302 No. First Ave., Suite 700
Phoenix,~ 85003
Dick Thomas
(602)262-7242
Fixed Route
56,539
22
35' and 45' coaches
Responsible for all aspects
July 6, 1992 - June 30, 1997
Lassen County
707 Nevada Street
Susanville, California 96130
John Shoun
(916) 257-8311
Fixed Route
7,000
4
Coaches, Raised-roof vans
Responsible for all aspects
July 1, 1992 - June 30, 1995 with option for two
I-year renewal
COMSIS Corporation
2275 Swallow Hill Road
Building 500, Suite 3
Pittsburgh, Pennsylvania 15220
Jeanne Williams
(412) 279-9110
Paratransit
30,000
12
Tandum axle, body-on-chasis, Raised-roof vans
Responsible for all aspects
MAVFll1WER
CONTR,ocr SERVICES INC
2- \ ~ l~ B -9-
Contract Term: October 1, 1992 - September 30,1993 with two 1- ~
year renewal options
Agency: Solano Transportation Authority
Address: 1961 Walters Court, Suite K
Fairfield, CA 94533
Contact Person: John Ponte
Telephone: (707) 421-6079
'llte of Service: Fixed Route
o. Annual Service Hours: 2,300
No. of Vehicles: 2
~e of Vehicles: 35' coach
ehicle Maintenance: Responsible for cleaning vehicles
Contract Term: July 1, 1992 - June 30, 1993 with renewal options.
Agency: Community Services Agency
Address: 599 A Fairchild Drive
Mountain View, CA 94043
Contact Person: Ann House, Claude McCaffery
Telephone: (415)968-0836
Type of Service: Paratransit
No. Annual Service Hours: 1,040
No. of Vehicles: 2
~e of Vehicles: Raised roof vans -"""\
ehicle Maintenance: Responsible for all aspects
Contract Term: July 27, 1992 to October, 1992 - has been
extended.
Agency: Far Northern Regional Center
Address: 1900 Chum Creek Road, Suite #319
Mailing Address: Redding, CA 96002
P.O. Box 1848
Redding, CA 96099-1848
Contact Person: Bill Brashears
Telephone: (916)222-4791
'll!.e of Service: Para transit
o. Annual Service Hours: 10,080
No. of Vehicles: 9
~e of Vehicles: Raised-roof vans
ehicle Maintenance: Responsible for all aspects
Contract Term: November I, 1992 - June 30,1995
Agency: Honolulu Public Transit Authority
Address: 711 Kapiolani Blvd., Suite #275
Honolulu, HI 96813
Contact Person: James L. O'Sullivan
Telephone: (808)527-6890 -...
Type of Service: Paratransit
Revised: 2/23/93
~1""ls7
J3 -10-
MAYRDWER.
CONTRACT SERVCE5.INC
.
.
..
No. Annual Service Hours:
No. of Vehicles:
Type of Vehicles:
Vehicle Maintenance:
Contract Term:
Revised: 2/23/93
240,000
86
Vans
Responsible for all aspects
September 27,1992 - August 31,1995 and a 5
year option.
MAVFUlWER
CONTRACT SERVICES.INC
ZY" fig
B -11-
San Diego Bus Drivers Union
A.F.L.-C.I.O.
Amalgamated Transit Union
'~d-l
LOCAL DIVISION 1309
TEL 619-563-1309
FAX 619-281-9184
10393 SAN DIEGO MISSION ROAD
SUITE 205
SAN DIEGO CALIF 92108
r
,
CAI,.IFORNIA TOWUt .""1..0. ~.RI(
The Honorable Tim Nader ; i
Mayor, City ofChula Vista i
276 Forth Avenue I
Chula Vista, California 91910
I~~"
~-
c
I
I
i
-- --.... ..---May 10, 1993
.]
o
Dear Mayor Nader;
Today, this Local Union received a copy of the recommendation your City's staff
concerning the awarding of the contract for Chula Vista Transit.
Having thoroughly read this report I can only reach one conclusion; that your staff seems'
bent on spending more money to get less, particularly in the area of Employee benefits
Years ago, the City of Chula Vista elected to contract out its bus service in an effort to
save money. Save money it does, because the City doesn't have to administer health care,
pensions and other employees benefits. Now comes San Diego Transit, with a bid for your
contract that provides the employees with health care, non-contributory pension plan,
vacation, sick leave, attendance bonus (your staff report represents San Diego Transit as
not having one), life insurance and a deferred compensation plan and for less money.
On the subject of pension plans your staff represents Mayflower's deferred compensation
plan as a pension plan. I think you will find that a 40 I K is not a qualified plan, but simply
a deferred compensation plan. Instead, your staff recommends that you spend more
taxpayer's money to get less return on those hard to find taxpayer dollars! The wisdom of
that decision is questionable, at best.
It is quite obvious that this recommendation is NOT in the best interest of the employees
ofChula Vista Transit, the citizens of Chula Vista and the economy ofChula Vista
A warding the contract to Mayflower will result in the employees getting less and in turn
an unhappy employee will not give the kind of service that happy employees will provide.
It is a known fact that it is not always best to award bids to the lowest bidder because you
get what you pay for. In this case, the lowest bid provides the City with more for less
money. Frankly, in these hard economic times, how can the City justifY spending more to
get less?
Perhaps the worst injustice being foisted upon the employees ofChula Vista Transit is the
promotional possibilities that will fail to materialize should the contract be awarded to
Mayflower Contract Services. Drivers employed at Chula Vista Transit will have the
7 ~1(i.-~}'
c2J ~ /s-C,
Mayor Tim Nader
5/1 0/93
Page Two
opportunity to move up to San Diego Transit when vacancies occur. Such promotions will
carry with them increased wages and benefits. It wouldn't take much thought to conclude
that Chula Vista would then be on the receiving end of this coup; it would receive
increased revenue from taxpayers who live right here in the community.
I urge you and the members of the City council to give serious consideration to San Diego
Transit's bid that provides far superior benefits for those who represent the City ofChula
Vista and at a lower cost. Best of all, should you award the bid to San Diego Transit, any
profit generated will stay in the local economy. Can Mayflower say that? I think not !
I
/
Please don't hesitate to contact this office should you have any questions regarding the
above matter.
~~
TN. Closter, II
PresidentIBusiness Agent
~ /-/{;O
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GORDON GRAY (1877-1967)
W. P. CARY (1882-1943)
WALTER AMES (1893-1980)
FRANK A. FRYE (1904-1970)
GRAY, CARY, AMES & FRYE
ATTORNEYS AT LAW
401 B STREET, SUITE 1700
SAN DIEGO, CALIFORNIA 92101-4297
TELEPHONE (619) 699-2700
FAX (619) 236-1048
OTHER OFFICES
IN
EL CENTRO
ESCONDIDO
LA JOLLA
J. ROD BETTS
PARTNER
(619) 699-2851
I_~..",. Cl-.~>.-
May 10, 1993 \I~l,~.lj
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The Honorable Tim Nader, Mayor ~ -- --. -...
The Honorable Jerry Rindone, Councilman
The Honorable Leonard Moore, Councilman
The Honorable Shirley Horton, Councilwoman
The Honorable Robert Fox, Councilman
City of Chula Vista
276 4th Avenue
Chula Vista, CA 91910
':,:!
OUR FILE NO.
16585.92001
Re: City Council Meeting of May 11, 1993
Agenda Item Concerning Operation and Maintenance of Chula Vista
Transit
Dear Mayor and Councilpersons:
This firm represents San Diego Transit Corporation ("SDTC"). SDTC
submitted a proposal in response to the request for proposal ("RFP") to operate and maintain
the Chula Vista Transit ("CVT") bus fleet issued by the Transit Division of the City on
February 8, 1993, SDTC is in receipt of the Council Agenda Statement submitted by the
Director of Public Works proposing that the Council approve an agreement between the City
and Mayflower Contract Services, Inc, ("Mayflower"), for the operation and maintenance of
the CVT fleet for the period July 1, 1993 through June 30, 1996, The Council Agenda
Statement indicates that Mayflower was ranked first by an evaluation panel and SDTC was
ranked second, Accordingly, the evaluation panel has recommended that Mayflower be
selected as the CVT contract operator.
We understand that SDTC will be separately delivering to the City Council its
comments concerning the evaluation described in the Council Agenda Statement. SDTC has
requested that we comment concerning a particular aspect of the Council Agenda Statement
relating to Section 3(e) of the Federal Transit Act ("FTA"). On page 6 (final paragraph) and
page 7 (first two paragraphs), the Council Agenda Statement discusses a requirement of the
FT A that a contract operator receiving federal transit funds must fully allocate its costs when
competing against private sector operators for transit service. This reference is to a federal
~l - I C:, I
GRAY, CARY, AMES & FRYE
The Honorable Tim Nader, et aI.
May 10, 1993
Page 2
regulation, commonly referred to as Section 3(e) of the FT A. Section 3(e) is designed to
"level the playing field" between public and private sector contractors by requiring public
sector contractors to allocate costs to a proposal for service which such contractors would
otherwise incur but for receiving public subsidies.
The RFP issued in this matter required any public transit operator making a
proposal to either submit a Section 3(e) certificate of compliance from its board of directors
or a breakdown of the cost allocation done to ensure compliance with Section 3(e). SDTC
submitted a Section 3(e) certification executed by its board of directors as well as SDTC's
general counsel. Further, SDTC did engage in a true and accurate Section 3(e) allocation of
costs, as can be seen in specific line items in its proposal.
However, it appears from the Council Agenda Statement that Mayflower was
selected by the evaluation panel over SDTC primarily because of the panel's concern about
Section 3(e) issues. In pertinent part, the Council Agenda Statement (p. 6) provides:
If San Diego Transit were awarded the contract, and the cost of
operating CVT service was underestimated or not fully allocated,
San Diego Transit's ability to perform under the contract
conditions might be affected if: (1) a challenge from a private
sector entity resulted in a delay in San Diego Transit starting
CVT operations on July 1, 1993; or (2) the FTA determined
(before or after July 1, 1993) that San Diego Transit's costs
were not fully allocated with respect to this contract. Such a
determination could result in San Diego Transit requesting to
renegotiate its contract, or possibly to be released from its
contract.
This statement is extremely troubling, for several reasons. First, the RFP
distributed in this matter set forth detailed evaluation criteria. While a Section 3(e)
certification was required by the RFP as noted above, the evaluation criteria do not state that
proposers will be evaluated on the basis of whether there might be a Section 3(e) challenge to
the party awarded the contract. Here, the evaluation panel has discriminated against SDTC
solely because of the panel's speculative concerns over a possible Section 3(e) challenge.
With all due respect to the evaluation panel, it is simply not proper to evaluate a proposal
based upon items not contained in the evaluation criteria of the RFP. An evaluation based
upon factors not contained in the RFP is unfair, improper and prejudicial.
Second, the above-quoted excerpt from the Council Agenda Statement is based
on pure speculation, rather than fact. The evaluation panel speculates that if SDTC's costs
~I-L'.z
GRAY, CARY, AMES & FRYE
The Honorable Tim Nader, et al.
May 10, 1993
Page 3
were underestimated or not fully allocated, SDTC's ability to perform mi~ht be affected if a
private operator or FTA were to challenge the Section 3(e) allocation. Obviously, these
statements are based upon speculation rather than fact. The panel does not state that they
have found SDTC's costs underestimated or not fully allocated. There is no rational or
reasoned basis to assume that SDTC's costs are improperly allocated or that there will be a
challenge based upon Section 3(e), let alone a successful challenge. SDTC has never been
successfully challenged under Section 3(e), and has rarely been challenged at all under this
provision.
Regardless of who wins the proposal, one or more of the losing parties may
elect to protest the decision. However, it does not make sense for the Council to make a
business decision based upon fear of who might protest or on what grounds. Rather, the
Council should adopt the best proposal based upon the facts presented, not speculation.
Based upon the facts, SDTC clearly has the superior proposal.
In summary, Section 3(e) was intended to "level the playing field" between
public and private sector proposers. However, Section 3(e) was never intended to be used as
a vehicle for discriminating against entities such as SDTC which receive some public financial
assistance. It is apparent from the Council Agenda Statement that SDTC was unfairly
penalized by the evaluation panel based on fear concerning speculative Section 3(e) concerns
which were not even part of the evaluation criteria. As a result, the recommendation of the
evaluation panel should be set aside, and SDTC should be awarded the contract with the City
to operate and maintain the CVT fleet for the next three years, beginning July I, 1993.
Thank you for your consideration of this matter.
Very truly yours,
cJ I&:d W-h ~
J. Rod Betts
For
GRAY, CARY, AMES & FRYE
JRB:wps
326645
cc: Roger Snoble, General Manager
San Diego Transit Corporation
Beverly Authelet, City Clerk
52-1 -I b3
,-. ~an Diego Transit G'b
An Operator In the Metropolttan Transit System ...........
100 16th Street
P.O. Box 2511
San Diego, CA 92112
(619) 238-0100
FAX (619) 696-8159
May 10, 1993
r--..
f""'-. _
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I' .
,
.,
Mayor Tim Nader
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
..~J
Dear Mayor Nader:
On May 11, 1993, you and the Chula Vista City Council will
be making a significant decision on the future operation of Chula
Vista Transit. Although your staff recommendation is to approve
an agreement with another transit company, we are respectfully
requesting that you seriously consider the substantial benefits
we have to offer and award the contract to San Diego Transit
Corporation (SDTC)..
The following are compelling reasons why it is to the City of
Chula Vista's benefit to award SDTC the contract to operate Chula
Vista Transit.
1. We are the low bidder.
2. Your staff's quantitative evaluation on page 2 of their
report states that SDTC"...had comparable qualitative
scores..."
3. We are a local company.
a. Money for this contract would stay within and go
to the overall benefit of this region.
b. Our headquarters is only six miles away
4. The City of Chula Vista has representation on our board of
directors and on the Metropolitan Transit Development Board,
which owns us.
5. We have an established labor relationship with both of our
unions, IBEW Local 465 and ATU, Local 1309, and they both
have contributed greatly to our ability to make this bid.
Since the top three bidders came out so close to each other
in the qualitative evaluation (less than one point difference), we
believe it is fair to assume that all three bidders could, in
fact, satis- factorily operate Chula Vista Transit; therefore,
there seems to be very little advantage in awarding the contract
to other than the low bidder.
;L[ - fbf
Mayor Tim Nader
May 10, 1993
Page 2
Your staff's report raises some concerns that we would like
to respond to.
SDTC, as a recipient of federal transit grants, is subject to
a section of federal law that allows it to compete with private
transit operators for contract services as long as all costs are
fully allocated in all bids and subsequent contracts. The City of
Chula Vista is not subject to this provision, but SDTC is. Our
board has fulfilled Chula Vista's requirement to certify that
we have, in fact, complied with these provisions. Should a
private operator have a complaint about this, their recourse is
through the Federal Transit Administration. There is simply no
risk to the City of Chula Vista.
The central theme to our proposal is to develop a truly
effective, efficient and independent operating unit, which is
dedicated and loyal to Chula Vista Transit but supported as needed
by SDTC. Our commitment to you is to initially assign two highly
qualified and experienced management staff members to Chula Vista
Transit. They will be responsible for ensuring a smooth
transition from the existing operator, establishing operating
procedures and developing the permanent staff and management team.
The third critical member of our team is Kevin Richardson, a
talented manager that has been in our intensive management
training program, and is ready to assume first-line transit
management responsibility. After the first three to four months
of operation, Mr. Richardson would assume responsibility for the
total operation and two current employees would be promoted to
the other top positions. We feel this is the best way to give
Chula Vista Transit a smooth transition and quality, long-term
management at a reasonable price.
SDTC offers Chula Vista Transit's mechanics and operators a
comprehensive benefits package including health care coverage,
vacation, sick leave, life insurance and deferred compensation.
Operators would also have a performance bonus program consisting
of up to $100 per quarter for those who meet the attendance and
safety criteria as discussed on page 32 of our proposal.
We will attend the meeting of Chula Vista's City Council to
provide you with further information and answer any questions you
might have. We ask you to consider our proposal fairly and
objectively, and award the contract to San Diego Transit.
Roger Snoble
President & General Manager
RS/gw
6Z-1- I b)
COUNCIL AGENDA STATEMENT
Item 1.~
Meeting Date 5/11/93
SUBMITTED BY:
Resolution I ? I J :J Approving agreement between the City of
Chula Vista and American Red Cross for HandYtrans operation for the period
July I, 1993 through June 3D, 1996
rI
ITEM TITLE:
REVIEWED BY:
Director of Public Works
,/ ~
City Managerk.-l 5G
(4/5ths Vote: Yes_No_X,,)
The last Request for Proposals (RFP) for operation of HandYtrans was issued in March 1988. As
a result of that RFP process, DAVE Systems, formerly Community Transit Services, Inc. was
selected as the HandYtrans contract operator for a three-year term with an option to extend the
contract for two additional years. Council exercised the two-year option in spring 1991 and the
current contract terminates on June 3D, 1993.
On February 23, 1993, Council accepted a report on an RFP for operation of HandYtrans starting
July I, 1993, and authorized staff to issue the RFP. (A copy of the RFP is enclosed for Council
information as Attachment 1.) Advertisements were placed in the Chula Vista Star News and in
Passenl!er TransDort, a national publication of the American Public Transit Association. RFPs were
sent to 23 interested parties. A pre-proposal conference was held on March 4, 1993, one non-
responsive and four responsive proposals were received on March 29, 1993. These four proposals
were evaluated by a three-member panel. As discussed in Section IIC of the RFP (page 3) a panel
first reviewed each proposal based on qualitative factors discussed in Section IVB of the RFP (pages
9-11) and assigned each proposal a score with a maximum total score of 50 points. The panel then.
evaluated the cost submitted by each proposer. Based on consideration of "high qualitative score and
reasonable cost" the panel recommended that American Red Cross be selected as the HandYtrans
contract operator.
RECOMMENDATION: That Council adopt resolution approving agreement between the City of
Chula Vista and American Red Cross for HandYtrans operation for the period July I, 1993, through
June 3D, 1996, with an option to extend the agreement for two additional years, from July 1 1996
through June 3D, 1998.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Evaluation panel members were: Greg AIabado, Assistant Transit Coordinator, City of Chula Vista; .
Jerry Kehoe, Project Manager, Transit Division, County of San Diego; and Nan Valerio, Senior
Planner, SANDAG. The qualitative criteria included: Approach to System Management (maximum
25 points); Maintenance Capability (maximum 10 points); Experience (maximum 10 points); and
References (maximum 5 points). The total score for the qualitative evaluation was 50 points. (For
Council's information, the qualitative evaluation score for the Chula Vista Transit proposal evaluation
was 60 points. Additional points were used in the CVT evaluation for the specific management
positions of Location Manager, Maintenance Manager, and Operations Supervisor. Because the
..2.2. - /
Page 2, Item ,)..;2
Meeting Date 5/11/93
HandYtrans contract is a smaller operation than CVT, and because the vehicles in the HandYtrans
contract are provided by the contractor and not owned by the City, the evaluation of the management
positions in the HandYtrans proposal were included under the broader categories of System
Management and Maintenance Capability.)
The results of the evaluation process are shown on Table 1.
TABLE I
HANDYTRANS PROPOSER RANKING
QUALITATIVE 3-YEAB START-
RANKING COST UP COST
PROPOSER (50 POINTS) TOTAL 3-YEAR COST
Medi-Ride 45.7 $ $13,515 $916,008
902,493
Red Cross") 42.5 720,Q78 10,000 Original Cost 730,078
Negotiated Cost 694,078
DAVE Systems 40.0 1,002,498 0 1,002,498
Mayflower (2) 34.5 830,793 11 ,908 842,701
Mayflower (3) 34.5 1,253,750 17,125 1,270,875
NOTES:
(I) The total three-year cost of $694,078 is the fInal negotiated cost for the three-year contract.
~) Cost assumes operation in conjunction with CVT contract and use of City yard for vehicle storage and
maintenance.
OJ Cost based on operation independent of CVT contract.
In terms of the qualitative ranking, Medi-Ride received the high score of 45.7 points followed by
Red Cross at 42.5 (a 7% difference), DAVE Systems with 40 points, and Mayflower with 34.5
points. The low cost was submitted by Red Cross at $730,078 for a total three-year cost, including
start-up costs. Staff negotiated a $36,000 reduction in the Red Cross cost for the three year contract
term which reduced the three year cost from $730,078 to $694,078. The reason for this cost
reduction will be discussed later in the report. The second lowest cost was submitted by Mayflower
at $842,701, followed by Medi-Ride at $916,008; DAVE Systems, the current HandYtrans contract
operator, at $1,002,498; and a second Mayflower cost proposal at $1,270,875. The lower
Mayflower cost is contingent upon Mayflower being awarded the Chula Vista Transit (CVT)
operations contract and assumes that HandYtrans vehicles could be parked and maintained at the City
Yard. However, since there is not sufficient space at the Yard for the HandYtrans operation, the
RFP specified that HandYtrans vehicles must be parked and maintained at a site provided by the
contract operator.
Medi-Ride received the highest qualitative score of 45.7 points (out of 50 points total) and Red Cross
received the second highest qualitative score of 42.5 points. The main reason for the point difference
was due to the category" Approach to System Management". Medi-Ride was scored higher than Red
Cross primarily due to assigning a full-time Location Manager exclusively to the HandYtrans
operation. Red Cross proposes a Location Manager who would be responsible for HandYtrans but
~~-,;...
Page 3, Item ~~
Meeting Date S/1lI93
also for additional Red Cross paratransit services. Red Cross' operations and dispatch office would
be located in the City of Chula Vista and staffed by a dispatcher and other administrative support
personnel at that location.
When staff was finalizing the agreement with Red Cross for HandYtrans operation, the Red Cross
expressed concern about the City's hold harmless clause (Section 7, page 6 of 11, Attachment 2 of
RFP). The City Attorney and the Transit Coordinator negotiated with Red Cross to modify the hold
harmless language in consideration for a reduction in the contract cost by $36,000 over the 3-year
term, or an average reduction of $12,000 per year. This modified hold harmless statement is
included in the agreement that is before Council for approval. The contract cost of $694,078 for the
three-year contract term is a reduction of $36,000, or 5.2%, from the original cost of $730,078.
The City's Hold Harmless clause would require the Red Cross to indemnify the City for all claims
attributed to HandYtrans operation unless the City were deemed totally at fault. The modified Hold
Harmless clause indemnifies the City based on a pro rata portion of fault. The City Attorney has
determined that the risk to the City under this modified clause is low and is offset by the low contract
cost negotiated with the Red Cross.
The total three-year cost difference between Medi-Ride at $916,008 and Red Cross at $694,078 is
$221,930, or 32%. For Council's information, the current fiscal year HandYtrans contract cost
with DAVE Systems is $282,560; the Red Cross cost for next fiscal year is $223,288 which is
$59,272 or 26% lower than the current fiscal year cost. Medi-Ride's first year cost is $287,265,
which is $4,705, or 1.6% higher than this year's cost. Based on the considerations of qualitative
score and costs, the evaluation panel recommended Red Cross as the HandYtrans contract operator.
The American Red Cross has provided paratransit service in San Diego County under the name of
Wheels since 1979. In fiscal year 1992, Wheels provided over 184,000 paratransit trips in San
Diego County. Wheels currently has public agency contracts for senior and disabled paratransit
service with National City, County of San Diego and the City of San Diego. Under these three
public agency contracts, Wheels operates 16 vehicles in demand response paratransit services.
With regard to the agreement with the City of Chula Vista for HandYtrans operation, Red Cross will
provide five 1993 model wheelchair lift-equipped vehicles which meet the RFP specifications. These
vehicles will have a minimum permanent seating capacity for ten passengers, and three wheelchair
tiedown stations with flip seats to accommodate ambulatory passengers when the wheelchair position
is not used.
As stipulated in the RFP, HandYtrans drivers will receive a starting salary of $6.00 per hour after
training and a six month period probation. (Drivers currently receive a starting salary of $5.10 per
hour and $5.50 after one year.) Driver benefits include a medical plan, dental plan, life insurance,
short and long term disability coverage, paid personal leave after first year of employment,
retirement plan eligibility (fully vested after five years) and enrollment in the Red Cross Tax
Deferred Annuity Investment Plan. Red Cross has also committed to interview and hire qualified
HandYtrans drivers and dispatch personnel currently employed by DAVE Systems.
Council may recall that in the MTDB service area, HandYtrans as well as the other Transportation
Development Act (TDA) Article 4.5 funded paratransit systems, are designated Complementary
Paratransit Services under the Americans with Disabilities Act (ADA). This designation means that
priority service must be given to ADA eligible individuals, and full compliance with the ADA must
be achieved by 1997. Compliance with the ADA will involve providing transportation to ADA
.}J.- ;J
Page 4, Item e2,;J..
Meeting Date 5/11/93
eligible persons who cannot ride or. access the fixed route transportation services like Chula Vista
Transit or the San Diego Trolley. There were no additional Federal monies appropriated specifically
for ADA transportation services, and TDA Article 4.5 funds have been reduced in recent years due
to the recession. However, the relatively low cost proposal submitted by Red Cross wi1l enable
HandYtrans operation for next fiscal year to be funded with available TDA Article 4.5 funds.
Council may recall that at its April 13, 1993 meeting under Oral Communications, Mrs. Carolyn
Butler expressed concern about the advance reservation time required for HandYtrans service.
Council referred this matter to the Human Relations Commission. The Commission wi1l consider
this matter at its May 12, 1993 meeting. Mrs. Butler has also expressed concern about the
availability of HandYtrans service at night. The HandYtrans service in the agreement with the Red
Cross continues the current operations which complies with the American with Disabilities Act
(ADA). The ADA requires that dial-a-ride service be provided under the following conditions:
- Available to individuals who are ADA certified (individuals who cannot ride fixed-route public
transportation like CVT);
- The dial-a-ride service must operate within a 3/4 mile corridor and the same operating hours as
the fixed-route service;
- Advance reservations for dial-a-ride service must be accepted one day before the requested trip;
and,
- Full compliance with ADA must be achieved by 1997.
The ADA requires that ADA certified individuals be given service priority on dial-a-ride systems.
However, seniors and disabled persons who are llil1 ADA certified may still ride HandYtrans on a
space available basis. As of now, HandYtrans generally can accommodate most trip requests for
both ADA and non-ADA certified passengers.
As a first step toward full ADA compliance, HandYtrans expanded service hours on October 1, 1992
and now provides service from 7:00 a.m. to 6:00 p.m. Monday through Friday. HandYtrans also
operates limited Sunday service from 8:00 a.m. to 2:00 p.m. and has been providing this service for
many years. However, Council may wish to direct staff to consider options for providing
supplemental dial-a-ride services for seniors and disabled persons. These options may include
expanding service under the Red Cross Contract, using taxis, and developing cost estimates for these
options.
FISCAL IMPACT: The three-year cost proposed by Red Cross for HandYtrans operation is
$694,078 including a $10,000 start-up cost, for an average annual cost of $231,359. The following
funding sources are available for HandYtrans operation: Transportation Development Act (TDA)
Article 4.5 Funds; Proposition A funds; State Transit Assistance Funds; and fare revenue.
WPC F:\HOME\ENGINEER\BIlLG\HANDYTRN.AS
050593
,)..2-1{
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,
,
RESOLUTION NO.
171CJ
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE
CITY OF CHULA VISTA AND AMERICAN RED CROSS FOR
HANDYTRANS OPERATION FOR THE PERIOD JULY 1,
1993 THROUGH JUNE 30, 1996
WHEREAS, on February 23, 1993, Council accepted a report
on a Request for Proposals (RFP) for HandY trans operations and
authorized staff to issue the RFP; and
WHEREAS, advertisements were placed in the Chula vista
Star News and in Passenqer Transoort, a national publication of the
American Public Transit Association with RFPs being sent to 23
interested parties; and
WHEREAS, a pre-proposal conference was held on March 4,
1993, and four responsive proposals were received on March 29,
1993; and
WHEREAS, these four proposals were evaluated by a three-
member panel based on a qualitative score and cost and as a result
of this evaluation process, the panel recommended that American Red
Cross be selected as the HandY trans operator.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Chula vista does hereby approve an Agreement between
the City of Chula vista and American Red Cross for HandY trans
operation for the period July 1, 1993 through June 30, 1996, a copy
of which is on file in the office of the City Clerk.
BE. IT FURTHER RESOLVED that the Mayor of the city of
Chula vista is hereby authorized and directed to e ecute said
contract for and on behalf of the City of Chula vist .
Bruce M.
Attorney
""1'"
John P. Lippitt, Director of
Public Works
Presented by
/
F:\home\attomey\handytrn.res
>>- f / J:J. -h
.
AGREEMENT BETWEEN
CITY OF CHULA VISTA
AND
AMERICAN RED CROSS
HEREINAFTER REFERRED TO AS "CONTRACTOR"
FOR DEMAND RESPONSE TRANSPORTATION SERVICE
This agreement dated for the purposes of reference only, and
effective as of the date last executed unless another date is otherwise specified in Exhibit A,
Paragraph I is between the City, whose business form is set forth on Exhibit A, paragraph 3, and
the entity indicated on the attached Exhibit A, paragraph 4, as Contractor, whose business form
is set fonh on Exhibit A, paragraph 5, and whose place of business and telephone numbers are
set fonh on Exhibit A, paragraph 6 and is made with reference to the following facts:
Recitals
Whereas, the City desires to operate a transportation system to serve persons certified for
Complementary Paratransit Service under the American with Disabilities Act (ADA) and other
senior and disabled persons, provided Transportation Development Act (fDA) Article 4.5 funds
and Proposition A funds are available; and
.
Whereas, Article 4.5 and Proposition A funds and are administered by the San Diego
Association of Governments (SANDAG) and allocated to the City by SANDAG based on a
distribution formula; and
Whereas, the City's Complementary Paratransit System for ADA certified persons is
called "HandYtrans"; and
Whereas, Contractor has the management and technical personnel, expertise, and other
assets useful for the operation of HandYtrans; and
Whereas. City is desirous of obtaining such services for HandYtrans; and
Whereas. Contractor is desirous of providing such service;
Whereas, Contractor warrants and represents that they are experienced and staffed in a
manner such that they are and can prepare and deliver the services required of Contractor to City
within the timeframes herein provided all in accordance with the terms and conditions of this
Agreement;
NOW, THEREFORE, BE IT RESOLVED that the City and Contractor do hereby
mutually agree as follows:
WPC F:\HOME'ENGINEER\807.93
,).).,,7
Page I
1. Contractor's Duties
A. General Duties
Contractor shall perform all of the services described on the attached Exhibit A, Paragraph
7, entitled "General Duties"; and,
B. Scope of Work and Schedule
In the process of perfonning and delivering said "General Duties", Contractor shall also
perform all of the services described in Exhibit A, Paragraph 8, entitled" Scope of Work and
Schedule", not inconsistent with the General Duties, according to, and within the time frames set
forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified in Exhibit
A, Paragraph 8, within the time frames set forth therein, time being of the essence of this
agreement The General Duties and the work and deliverables required in the Scope of Work
and Schedule shall be herein referred to as the "Defined Services". Failure to complete the
Defined Services by the times indicated does not, except at the option of the City, operate to
tenninate this Agreement.
C. Reductions or Increases in Scope of Work
City may independently, or upon request from Contractor, from time to time reduce or
increase the Defined Services to be performed by the Contractor under this Agreement. Upon
doing so, City and Contractor agree to meet in good faith and confer for the purpose of
negotiating a corresponding change in the compensation associated with said change. An
increase or decrease in the annual vehicle service hours, bv more than 20% during any year of
the agreement may result in compensation being negotiated.
D. Additional Services
In addition to perfonning the Defined Services herein set forth, City may require
Contractor to perform additional services related to the Defined Services ("Additional Services"),
and upon doing so in writing, if they are within the scope of services offered by Contractor,
Contractor shall perform same on a time and materials basis at the rates set forth in the "Rate
Schedule" in Exhibit A, Paragraph II (C), unless a separate fixed fee is otherwise agreed upon.
All compensation for Additional Services shall be paid monthly as billed.
E. Standard of Care
Contractor, in performing any Services under this agreement, whether Defined Services
or Additional Services, shall perform in a manner consistent with that level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions
and in similar locations.
F. Insurance
Contractor represents that it and its agents, staff and subconsultants employed by it in
connection with the Services required to be rendered, are protected against the risk of loss by the
..2,),r
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WPC F:'J-JOME\ENGINEE.R\807.93
following insurance coverages, in the following categories, and to the limits specified, policies
Lf which are issued by Insurance Companies that have a Be~t's Rating of "A, Class V" or better,
or shall meet with the approval of the City:
Statutory Worker's Compensation Insurance and Employer's Liability Insurance coverage
in the amount set forth in the attached Exhibit A, Paragraph 9.
Commercial General Liability Insurance including Business Automobile Insurance
coverage in the amount set forth in Exhibit A, Paragraph 9, combined single limit applied
separately to each project away from premises owned or rented by Contractor, which names City
as an Additional Insured, and which is primary to any policy which the City may otherwise carry
("Primary Coverage"), and which treats the employees of the City and Applicant in the same
manner as members of the general public ("Cross-liability Coverage").
G. Proof of Insurance Coverage.
(I) Certificates of Insurance.
Contractor shall demonstrate proof of coverage herein required, prior to the
commencement of services required under this Agreement, by delivery of Certificates of
Insurance demonstrating same, and further indicating that the policies may not be canceled
without at least thirty (30) days written notice to the Additional Insured.
(2) Policy Endorsements Required.
In order to demonstrate the Additional Insured Coverage, Primary Coverage and
Cross-liability Coverage required under Contractor's Commercial General Liability Insurance
Policy, Contractor shall deliver a policy endorsement to the City demonstrating same, which shall
be reviewed and approved by the Risk Manager.
H. Performance Bond.
In the event that Exhibit A, at Paragraph 9, indicates the need for Contractor to provide
a Performance Bond, which indication shall be made by checking the parenthetical space adjacent
to the term, "Performance Bond", then Contractor shall provide to the City a performance bond
by a surety and in a form satisfactory to the City Attorney in an amount indicated in the space
adjacent to the term, "Performance Bond", in said Paragraph 9, Exhibit A.
1. Business License
Contractor agrees to obtain a business license from the City and to otherwise complv with
Title 5 of the Chula Vista Municipal Code.
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2. Duties of the City
A. Consultation and Cooperation
City shall regularly consult the Contractor for the purpose of reviewing the progress of
the Defmed Services and Schedule therein contained, and to provide direction and guidance to
achieve the objectives of this agreement. The City shall permit access to its office facilities, files
and records by Contractor throughout the term of the agreement. In addition thereto, City agrees
to provide the information, data, items and materials set forth on Exhibit A, Paragraph 11, and
with the further understanding that delay in the provision of these materials beyond 30 days after
authorization to proceed, shall constitute a basis for the justifiable delay in the Contractor's
performance of this agreement.
B. Compensation
Upon receipt of a properlv prepared billing from Contractor submitted to the City
periodically as indicated in Exhibit A. Paragraph 18. but in no event more freauently than
monthly. on the day of the period indicated in Exhibit A. Paragraph 18. City shall compensate
Contractor for all services rendered by Contractor according to the terms and conditions set forth
in Exhibit A, Paragraph II adjacent to the governing compensation relationship indicated by a
"checkmark" next to the appropriate arrangement, and shall compensate Contractor for out of
pocket expenses as provided in Exhibit A, Paragraph 12.
All billings submitted by Contractor shall contain sufficient information as to the proprietv
of the billing to permit the City to evaluate that the amount due and payable thereunder is proper.
and shall specifically contain the Citv's account number indicated on Exhibit A. Paragraph 18
(C) to be charged upon making such payment.
3. Administration of Contract
Each party designates the individuals ("Contract Administrators") indicated on Exhibit A,
Paragraph 13, as said party's contract administrator who is authorized by said party to represent
them in the routine administration of this agreement.
4. Term.
This Agreement shall terminate when the Parties have complied with all executory
provisions hereof.
5. Liquidated Damages
The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit
A, Paragraph 14.
From the nature of the services to be rendered, the Contractor and City agree that it is
difficult to fix actual damages which may result from failure on the part of the Contractor to
perform any of its obligations herein and the resulting loss to the City. Therefore, both parties
agree that the Contractor's liability should be limited to and fixed at the sums stated in this
WPC F:\HOME'ENGINEER\807.93
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section, as liquidated damages and not as penalty, to be deducted automatically by City from
Contractor invoices for Lie period(s) in which occurred.. The decision of the City Transit
Coordinator is fmal with respect to any assessment of liquidated damages. The Transit
Coordinator may rely on information supplied by Contractor, by the public or by City staff, as
well as by other means in determining assessment of liquidated damages.
6. Financial Interests of Contractor
A. Contractor is Designated as an FPPC Filer.
If Contractor is designated on Exhibit A, Paragraph 15, as an "FPPC filer", Contractor is
deemed to be a "Contractor" for the purposes of the Political Reform Act conflict of interest and
disclosure provisions, and shall report economic interests to the City Clerk on the required
Statement of Economic Interests in such reporting categories as are specified in Paragraph 15 of
Exhibit A, or if none are specified, then as determined by the City Attorney.
B. Decline to Participate.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor shall not
make, or participate in making or in any way attempt to use Contractor's position to influence
a governmental decision in which Contractor knows or has reason to know Contractor has a
financial interest other than the 'compensation promised by this Agreement.
C. Search to Determine Economic Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor warrants and
represents that Contractor has diligently conducted a search and inventory of Contractor's
economic interests, as the term is used in the regulations promulgated by the Fair Political
Practices Commission, and has determined that Contractor does not, to the best of Contractor's
knowledge, have an economic interest which would conflict with Contractor's duties under this
agreement.
D. Promise Not to Acquire Conflicting Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor further
warrants and represents that Contractor will not acquire, obtain, or assume an economic interest
during the term of this Agreement which would constitute a conflict of interest as prohibited by
the Fair Political Practices Act.
E. Duty to Advise of Conflicting Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor further
warrants and represents that Contractor will immediately advise the City Attorney of City if
Contractor learns of an economic interest of Contractor's which may result in a conflict of
interest for the purpose of the Fair Political Practices Act, and regulations promulgated
thereunder.
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F. Specific Warranties Against Economic Interests.
Contractor warrants and represents that neither Contractor, nor Contractor's immediate
family members, nor Contractor's employees or agents ("Contractor Associates") presently have
any interest, directly or indirectly, whatsoever in any property which may be the subject matter
of the Defined Services, or in any property within 2 radial miles from the exterior boundaries of
any property which may be the subject matter of the Defmed Services, ("Prohibited Interest"),
other than as listed in Exhibit A, Paragraph 15.
Contractor further warrants and represents that no promise of future employment,
remuneration, consideration, gratuity or other reward or gain has been made to Contractor or
Contractor Associates in connection with Contractor's performance of this Agreement.
Contractor promises to advise City of any such promise that may be made during the Term of
this Agreement, or for 12 months thereafter.
Contractor agrees that Contractor Associates shall not acquire any such Prohibited Interest
within the Term of this Agreement, or for 12 months after the expiration of this Agreement,
except with the written permission of City.
Contractor may not conduct or solicit any business for any party to this Agreement, or
for any third party which may be in conflict with Contractor's responsibilities under this
Agreement, except with the written permission of City.
7. Hold Harmless
Notwithstanding any other agreements, the San Diego/Imperial Counties Chapter of the
American Red Cross, agrees to defend, hold harmless, and indemnify the City of Chula Vista
against any legal liability in respect to bodily injury, death, and property damage arising from
the negligence of the said chapter in the performance of its responsibilities specified by this
agreement for transportation services. Contractor's indemnification shall include any and all
reasonable costs, reasonable expenses, reasonable attorney's fees and liability incurred by the
City, its officers, agents or employees in defending against such claims, whether the same
proceed to judgment or not. Further, Contractor at its own expense shall, upon written request
by the City, defend any such suit or action brought against the City, its officers agents, or
employees. Contractor's indemnification of City shall not be limited by any prior or subsequent
declaration by the Contractor.
8. Termination of Agreement for Cause
If, through any cause, Contractor shall fail to fulfIll in a timely and proper manner
Contractor's obligations under this Agreement, or if Contractor shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall have the right to terminate this
Agreement by giving written notice to Contractor of such termination and specifying the effective
date thereof at least five (5) days before the effective date of such termination. In that event, all
finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other
materials prepared by Contractor shall, at the option of the City, become the property of the City,
and Contractor shall be entitled to receive just and equitable compensation for any work
WPC F:\HOME-ENGINEFR.\807.93
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satisfactorily completed on such documents and other materials up to the effective date of Notice
of Termination, not to exceed the amounts payable h.:reunde.r, and less any damages caused City
by Contractor's breach.
9. Errors and Omissions
In the event that the City Administrator determines that the Contractors' negligence,
errors, or omissions in the performance of work under this Agreement has resulted in expense
to City greater than would have resulted if there were no such negligence, errors, omissions,
Contractor shall reimburse City for any additional expenses incurred by the City. Nothing herein
is intended to limit City's rights under other provisions of this agreement.
10. Termination of Agreement for Convenience of City
City may terminate this Agreement at any time and for any reason, by giving spetific
written notice to Contractor of such termination and specifying the effective date thereof, at least
thirty (30) days before the effective date of such termination. In that event, all finished and
unfinished documents and other materials described hereinabove shall, at the option of the City,
become City's sole and exclusive property. If the Agreement is terminated by City as provided
in this paragraph, Contractor shall be entitled to receive just and equitable compensation for any
satisfactory work completed on such documents and other materials to the effective date of such
termination.
11. Assignability
The services of Contractor are personal to the City, and Contractor shall not assign any
interest in this Agreement, and shall not transfer any interest in the same (whether by assignment
or novation), without prior written consent of City, which City may not unreasonably deny.
12. Ownership, Publication, Reproduction and Use of Material
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems
and any other materials or properties produced under this Agreement shall be the sole and
exclusive property of City. No such materials or properties produced in whole or in part under
this Agreement shall be subject to private use, copyrights or patent rights by Contractor in the
United States or in any other country without the express written consent of City. City shall have
unrestricted authority to publish, disclose (except as may be limited by the provisions of the
Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any
such reports, studies, data, statistics, forms or other materials or properties produced under this
Agreement.
13. Independent Contractor
City is interested only in the results obtained and Contractor shall perform as an
independent contractor with sole control of the manner and means of performing the services
required under this Agreement. City maintains the right only to reject or accept Contractor's
work products. Contractor and any of the Contractor's agents, employees or representatives are,
for all purposes under this Agreement, an independent contractor and shall not be deemed to be
WPC F:'HOM:E'ENGINEER\807.93
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an employee of City, and none of them shall be entitled to any benefits to which City employees
are entitled including but not limited to, overtime, retirement lxnefits, worker's compensation
benefits, injury leave or other leave benefits. .
14. Administrative Claims Requirements and Procedures
No suit or arbitration shall be brought arising out of this agreement, against the City
unless a claim has first been presented in writing and filed with the City and acted upon by the
City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal
Code, as same may from time to time be amended, the provisions of which are incorporated by
this reference as if fully set forth herein, and such policies and procedures used by the City in
the implementation of same.
Upon request by City, Contractor shall meet and confer in good faith with City for the
purpose of resolving any dispute over the terms of this Agreement.
15. Attorney's Fees
Should a dispute arising out of this Agreement result in litigation, it is agreed that the
prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the
claim, including costs and attorney's fees.
16. Statement of Costs
In the event that Contractor prepares a report or document, or partIcipates in the
preparation of a report or document in performing the Defined Services, Contractor shall include,
or cause the inclusion of, in said report or document, a statement of the numbers and cost in
dollar amounts of all contracts and subcontracts relating to the preparation of the report or
document.
17. Miscellaneous
A. Contractor not authorized to Represent City
Unless specifically authorized in writing by City, Contractor shall have no authority to
act as City's agent to bind City to any contractual agreements whatsoever.
B. Contractor is Real Estate Broker and/or Salesman
If the box on Exhibit A, Paragraph 16 is marked, the Contractor and/or their principals
is/are licensed with the State of California or some other state as a licensed real estate broker or
salesperson. Otherwise, Contractor represents that neither Contractor, nor their principals are
licensed real estate brokers or salespersons.
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C. Notices
All notices, demands or requests provided for or permitted to be given pursuant to this
Agreement must be in writing. All notices, demands and requests to be sent to any party shall
be deemed to have been properly given or. served if personally served or deposited in the United
States mail, addressed to such party, postage prepaid, registered or certified, with return receipt
requested, at the addresses identified herein as the places of business for each of the designated
parties.
D. Entire Agreement
This Agreement, together with any other written document referred to or contemplated
herein, embody the entire Agreement and understanding between the parties relating to the
subject matter hereof. Neither this Agreement nor any provision hereof may be amended,
modified, waived or discharged except by an instrument in writing executed by the party against
which enforcement of such amendment, waiver or discharge is sought.
E. Capacity of Parties
Each signatory and party hereto hereby warrants and represents to the other party that it
has legal authority and capacity and direction from its principal to enter into this Agreement, and
that all resolutions or other actions have been taken so as to enable it to enter into this
Agreement.
F. Governing LawNenue
This Agreement shall be governed by and construed in accordance with the laws of the
State of California. Any action arising under or relating to this Agreement shall be brought only
in the federal or state courts located in San Diego County, State of California, and if applicable,
the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and
performance hereunder, shall be the City of Chula Vista.
18. Term of Agreement:
A. Base Term - This Agreement shall become effective upon execution, and the term
shall be the period from July 1, 1993 through June 30, 1996.
B. Option Term
(1) In consideration of the herein Agreement, Contractor hereby grants to City the
below option, exercisable in writing at City's sole election. At any time on or before April 1,
1996, City may extend the service provided by Contractor under this Agreement for a period of
two years. Compensation related to such an extension shall be determined through negotiations
between City and Contractor.
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WPC F:\HOMIN:.NGINEER\807.93
(2) It is mutually understood and agreed that all work performed and services provided
under the exercised option shall be in strict compliance with all of the requirements or this
Agreement as such may be amended from time to time byinutual agreement.
(3) It is mutually understood and agreed that City is under no obligation whatsoever
to exercise this option. Such option exercise may be by amendment hereto, or by issuance of
a new agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective officers thereunto duly authorized on the date written below their
signatures.
[end of page. next page is signature page.]
WPC F:\HOMBENGIN'EER\807.93
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Signature Page
to
Agreement between City of Chula Vista and American Red Cross
for HandYtrans Operation
IN WITNESS WHEREOF, City and Contractor have executed this Agreement thereby
indicating that they have read and understood same, and indicate their full and complete consent
to its terms:
Dated:
,19_
CITY OF CHULA VISTA
By:
Tim Nader, Mayor
Attest:
Beverly Authelel, City Clerk
Dated:
AMERICAN RED CROSS
By?\! :i?J(':k~ /G~
Name of person, title
Dated:
{).s/(Yf/13
I !
Exhibit List to Agreement
( X ) Exhibit A.
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Exhibit A
to
Agreement between
City of Chula Vista
and
American Red Cross
1. Effective Date of Agreement: July 1, 1993
2. City-Related Entity:
(X) City of Chula Vista, a municipal chartered corporation of the State of California
() Redevelopment Agency of the City of Chula Vista, a political subdivision of the
State of California
() Industrial Development Authority of the City of Chula Vista, a
() Other:
form]
, a [insert business
3. Place of Business for City:
City of Chula Vista,
276 Fourth Avenue,
Chula Vista, CA 91910
4. Contractor: American Red Cross
5. Business Form of Contractor:
( ) Sole Proprietorship
( ) Partnership
( X ) Corporation
6. Place of Business, Telephone and Fax Number of Contractor:
3650 Fifth Avenue
San Diego, California 92103
Voice Phone (619) 239-4046
Fax Phone (619) 298-0634
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7. General Duties:
Contractor's responsibilities shall include but not be limited to;
1. Meeting all operations equipment and maintenance requirements contained in this
Agreement, and in compliance with the ADA.
2. Providing all personnel having management, operations, and maintenance expertise
necessary to operate the system.
3. Providing the necessary vehicles according to the specifications detailed in
Attachment 1.
4. Fare collection, accounting, and reporting.
5. Personnel administration.
6. Assisting City in marketing.
7. Scheduling and dispatching vehicles.
8. Data collection and reporting.
8. Scope of Work and Schedule:
A. Detailed Scope of Work:
See Attachment 1 to Exhibit A.
B. Date for Commencement of Contractor Services:
(X) Same as Effective Date of Agreement
() Other:
C. Dates or Time Limits for Delivery of Deliverables:
Deliverable No.1:
Deliverable No.2:
Deliverable No.3:
D. Date for completion of all Contractor services:
June 30, 1996
9. Insurance Requirements:
(X) Statutory Worker's Compensation Insurance
(X) Employer's Liability Insurance coverage: $1,000,000.
(X) Commercial General Liability Insurance: $5,000,000.
(X) Performance Bond, $50,000
(X) Fidelity Bond, $50,000
>>~/?
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WPC F:\JlOMIN::NGWEER\808.93
10. Materials Required to be Supplied by City to Contractor: None
11. Compensation:
A. (X) Single Fixed Fee Arrangement.
For performance of all of the Defined Services by Contractor as herein required, City shall
pay a single fixed fee in the amounts and at the times or milestones or for the Deliverables set
forth below:
Single Fixed Fee Amount: $10,000, payable as follows:
Milestone or Event or Deliverable
Amount or Percent of Fixed Fee
Start-up costs, payable upon
receipt of invoice
$10,000
B. ( ) Phased Fixed Fee Arrangement.
C. (X) Hourly Rate Arrangement
City shall pay Contractor for 8,868 annual vehicle service operating hours of time spent
by Contractor in the performancll of said Services, at the rates or amounts set forth in the Rate
Schedule hereinbelow according to the following terms and conditions:
(1) (X) Not-to-Exceed Limitation Annual Vehicle Service Hours
Contractor will perform all of the HandYtrans operations based on the
annual vehicle service hours in the Rate Schedule Table shown below.
(2) () Limitation without Further Authorization on Time and Materials
Arrangement
At such time as Contractor shall have incurred time and materials equal to
("Authorization Limit"), Contractor shall not be entitled to
any additional compensation without further authorization issued in writing and
approved by the City. Nothing herein shall preclude Contractor from providing
additional Services at Contractor's own cost and expense.
Rate Schedule
::j!~SW::!::
FY 1993-94
FY 1994-95
FY 1995-96
8,868
8,868
8,868
$25.179
$25.709
$26.251
.......... ................. .-.
IIIII[I':!:!
$223,289
$227,995
$232,794
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12. Materials Reimbursement Arrangement
For the cost of out of pocket expenses incurred by Contractor in the performance of
services herein required, City shall pay Contractor at the rates or amounts set forth below:
() None, the compensation includes all costs.
Cost or Rate
() Reports, not to exceed $
() Copies, not to exceed $
() Travel, not to exceed $
() Printing, not to exceed $
() Postage, not to exceed $
() Delivery, not to exceed $
() Long Distance Telephone Charges, not to exceed $
(X) Other Actual Identifiable Direct Costs: Fuel cost is estimated at $1.00 per gallon.
If the actual average fuel cost varies from the estimate, reimbursement will be
made by the appropriate party during the month following the detennination of the
actual fuel cost
13. Contract Administrators:
City:
Bill Gustafson, Transit Coordinator
707 F Street
Chula Vista, CA 91910
(619) 691-5260
Contractor:
Don Swain, Transportation Director
American Red Cross
3650 Fifth A venue
San Diego, CA 92103
14. Liquidated Damages
A. Liquidated damages may be assessed at the rate of one-thousand ($1,000) dollars
per day for each day after the commencement of this Agreement that Contractor totally fails to
provide any of the required transit service specified in this Agreement
B. Liquidated damages will be assessed at the rate of three hundred ($300) dollars
per occurrence for failure to achieve a satisfactory rating in any category of the annual California
Highway Patrol Safety Compliance report (CHP 343).
C. Liquidated damages may be assessed at the rate of one hundred ($100) dollars per
day for each day Contractor fails to employ and assign to the services covered by this agreement
WPC F:'HOME'ENGINEER\808.93
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a Location Manager approved by the Transit Coordinator. In the event Contractor's Location
Manager terminates his or her employment with less than two (2) weeks notice, liquidated
damages will not be assessed until the fifteenth (15th) day following the notice of termination.
D. Liquidated damages may be assessed at the rate of fifty ($50) dollars per day for
each incident of failure to comply with the following equipment and driver specifications herein:
(1) Failure to clean vehicle interiors daily.
(2) Failure to clean vehicle exterior two times per week.
(3) Failure to provide an 8-hoUr National Safety Council Defensive Driving
Course or equivalent for each driver before that driver operates any vehicle in revenue service.
(4) Failure of driver to wear presentable uniforms while on duty.
(5) Failure to provide each driver 1 hour of safety training per month.
(6) Failure to conduct 1 hour of evaluation check ride quarterly for each driver.
E. Liquidated damages may be assessed at the rate of fifty ($50) dollars per vehicle
per day for failure to insure that wheelchair lifts are operational before a vehicle is assigned to
revenue service.
F. Liquidated damages may be assessed at the rate of fifty ($50) dollars per day for
each incident of failure to submit to the City monthly management reports by the 10th day of the
following month.
G. Liquidated damages may be assessed at the rate of fifty ($50) dollars per vehicle
per day for each day Contractor operates a vehicle which does not have functioning heating and
air conditioning.
H. Contractor shall maintain the following minimum performance indicators:
Passengers per Passengers per
Service Mile Service Hour
0.30 3.5
The performance factors will be evaluated on a monthly basis. Total passengers
per service mile is equal to the number of passengers carried divided by the mileage accumulated
by Contractor's vehicles while vehicle is available to transport passengers within the service area.
Total passengers per service hour is equal to the total number of passengers carried divided by
the number of hours that vehicles are available for service within the designated hours of
operation. The City will assess Liquidated Damages in the amount of $200 for each month both
these standards are not met. In addition to the right of the City to terminate the agreement for
the Citv's convenience under section 10 of the agreement. failure to meet the performance
WPC F:\HOMN.NGINEER.\808.93
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Page 5
.
indicators of this oaragraoh H for three consecutive months shall. at the ootion of the Citv.
constitute an indeoendent basis for termination of this agreement for cause under section 8 of this
agreement
15. Statement of Economic Interests, Contractor Reporting Categories, per Conflict of Interest
Code:
(X) Not Applicable. Not an FPPC Filer.
( ) FPPC Filer
() Category No. 1. Investments and sources of income.
() Category No.2. Interests in real property.
() Category No.3. Investments, interest in real property and sources of
income subject to the regulatory, permit or licensing authority of the
department.
() Category No.4. Investments in business entities and sources of income
which engage in land development, construction or the acquisition or sale
of real property.
() Category No.5. Investments in business entities and sources of income
of the type which, within the past two years, have contracted with the City
of Chula Vista (Redevelopment Agency) to provide services, supplies,
materials, machinery or equipment.
() Category No.6. Investments in business entities and sources of income
of the type which, within the past two years, have contracted with the
designated employee's department to provide services, supplies, materials,
machinery or equipment.
() Category No.7. Business positions.
() List "Contractor Associates" interests in real property within 2 radial miles of
Project Property, if any:
16. ( ) Contractor is Real Estate Broker and/or Salesman
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17. Pennitted Subconsultants:
18. Bill Processing:
A. Contractor's Billing to be submitted for the following period of time:
(X) Monthly
() Quarterly
() Other:
B. Day of the Period for submission of Contractor's Billing:
() First of the Month
() 15th Day of each Month
(X) End of the Month
() Other:
C. City's Account Number: 236-2360-5203
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ATTACHMENT 1 TO EXHmIT A
SCOPE OF WORK'
1. INTRODUCTION
The Contractor will provide management and operations of a demand response
transportation system meeting the requirement of the ADA, serving the City of Chula
Vista and portions of San Diego County adjacent to the City. This service area covers
an estimated twenty-five (25) square miles and has an estiinated 18,000 seniors and
disabled persons. This service area generally coincides with the service area of Chula
Vista Transit (CVT).
2. SERVICE PROVISION
A. Service Allocation
1) Davs of Service: Monday through Friday, and Sunday
2) Hours of Service: Monday through Friday: 7 a.m. to 6:00 p.m. Sunday:
8:00 a.m. to 2:00 p.m.
3) Annual Vehicle Service Hours: 8,868
4) Service n~t provided on the following holidays: New Year's Day,
Memorial Day, July Fourth, Labor Day, Thanksgiving Day, and Christmas
Day.
B. Vehicle Utilization
1) Contractor shall provide five (5) lift-equipped vehicles.
2) One vehicle shall be provided by Contractor as a spare.
3) Contractor is responsible for: providing service to meet demand during the
days and hours specified in Section 2A; and for allocating vehicle service
hours so as not to exceed 8,868 annual vehicle service hours.
3. ELIGIBILITY
Certification of ADA eligible persons will be done by the Coordinated Transportation
Service Agency (CTSA). Contractor will be responsible for screening non-ADA
certified persons. Any senior or disabled individual may use the system. A senior, for
purposes of this project, is defined as 60 years of age or older. Any disabled individual,
regardless of age, who cannot use, or would have difficulty using, fixed-route transit
services in the Chula Vista area, may use HandYtrans. Questions concerning client
eligibility shall be directed to the Transit Coordinator or his designated representative;
questions concerning ADA eligibility shall be directed to the CTSA.
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4. SYSTEM OPERATION
A. Contractor shall operate the system in compliance with City operating policies and
local, state, and federal laws and regulations applicable to this service. Contractor
shall be thoroughly familiar with, and comply with, all ADA requirements related
to this service, including regional coordination efforts such as regional fare and
transfer policies.
B. Contractor's preparation for the transportation service shall comprise those tasks
required to make the system operational, including an initial training and safety
program and service area familiarization.
C. Contractor's service shall include, but shall not be limited to the following:
Day-to-day operation of the service, including executive and administrative
management; employee supervision, and training of all personnel, (including
drivers, dispatchers, radio personnel, supervisors, and maintenance personnel);
maintaining a list of backup drivers who will be readily available in the absence
of regular drivers to insure operation of the system; maintenance and repair of
equipment; negotiation and administration of subcontracts; providing for public
relations and marketing associated with this agreement as specified by City;
preparation of budgets, analysis, and reports of fmancial and other matters
pertaining to the project's operations; clerical, statistical, and bookkeeping services
as required in this. agreement; and such other work as may be necessary to comply
with the requirements contained herein.
D. Contractor shall test and interview all applicants, and train all successful
applicants. Contractor's personnel wages and work hours shall be in accord with
all government regulations affecting such personnel.
E. Management of the day-to-day operations of the system shall be vested in the.
Contractor's location manager, who shall be an experienced employee of the
Contractor. In addition, a responsible employee of the Contractor shall be
available at all times, either by phone or in person to make decisions or provide
coordination as necessary.
F. Contractor should have vehicles arrive at scheduled pickup points as close to the
designated time as possible (at least 95% of all pickups shall be made within 0-20
minutes of scheduled pickup time). Passengers shall be informed by Contractor
of any unforeseen delays.
G. Contractor's drivers shall report to the location manager all hazardous conditions
(e.g., downed trees and signs) in the service area. Contractor, in turn, shall
immediately notify the appropriate governmental authority of such conditions and
shall take necessary precautions to safeguard passengers and Contractor's
personnel.
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H. Trip priority shall be given to ADA certified persons. The ADA regulations
require that "next day service" be provided; therefore, requests for service for a
particular day must be accommodated by Contractor the preceding day during
HandYtrans operating hours. Since HandYtrans currently does not operate on
Saturday, requests for Sunday service made on Saturday must be accommodated
by Contractor; options to meet the requirement include the use of an answering
machine or an answering service. Confirmation of requests for Sunday service
must be made by 5:00 p.rn. on Saturday. The current HandYtrans number
is 425.7433; Contractor shall obtain this number for patrons to call for
making reservations. The Contractor will arrange origin to destination
transportation in a manner designed to accommodate the greatest number of
passengers over the shortest feasible route. Dispatching of vehicles may take
place with less than 24-hour reservation should time and availability permit.
Patrons will be requested to give point of origin, point of destination, and number
of persons in the party. Patrons will be advised of time of pickup. Contractor
will dispatch a vehicle to the point where service is requested. H additional call(s)
on a demand basis are received for pickups in the vicinity of the fIrst call or near
the routing of patrons in the vehicle, and capacity permits, the vehicle shall
deviate from routing to pick up additional passenger(s). Contractor shall do
everything possible to avoid any undue delay of any patron, either at the point of
pickup or en route. Patrons shall not, however, have any control over the route
selected. Pickup of patron shall occur sometime within three (3) minutes before
the time indicated ,by the dispatcher and not more than seven (7) minutes after the
scheduled pickup time. Contractor's vehicles shall not wait for the patrons more
than two (2) minutes at any point after sounding horn. No animals may be
transported by the system, except for dogs or other animals as permitted under the
ADA accompanying a disabled person. Drivers shall offer reasonable assistance
to patrons entering and exiting the vehicle, but are not required to assist
passengers to or from the building, facility or structure which may be patron's
point of origin or fInal destination. Patrons who require such special assistance
are encouraged to travel with a companion or attendant who may ride HandYtrans
at no charge. In addition, operator has the authority to limit the number and size
of parcels or any other objects, that a patron may transport in order to ensure the
safety and convenience of other patrons.
5. VEHICLES
Contractor shall be responsible for providing fIve (5) vehicles all of which shall be
wheelchair lift-equipped, with the following general specifications:
A. Capacitv: All fIve (5) vehicles shall have a minimum capacity of ten (10) forward
facing seats for passengers, and three (3) wheelchair positions equipped with seats
to accommodate ambulatory passengers when the wheelchair position(s) are not
in use. Wheelchair positions shall be located in the rear of all vehicles, and
wheelchair access to all vehicles shall be in the rear of vehicles.
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B. Radios: Contractor will provide a corrununication system, including a base unit
and mobile units for each vehicle, to be operated on an approved motor carrier
frequency. Contractor shall be responsible for installation and maintenance of all
radio eauipment.
C. Fareboxes: Each vehicle shall be equipped with one locked farebox. Contractor
shall be responsible for providing and installing said farebox near the front
passenger entrance door.
D. Wheelchair Restraints: Each wheelchair station shall be equipped with a secure
restraint device that will secure the wheelchair to the vehicle and the wheelchair
passenger in their wheelchair. These devices shall be adjustable to accorrunodate
various size wheelchairs, and shall meet ADA requirements.
E. Seat Belts: All seats shall be equipped with seat belts.
F. Electrical and Cooling Svstem Specifications: Each vehicle shall be equipped
with a heavy-duty battery, a heavy-duty alternator, and a heavy-duty cooling
system.
G. Air Conditioning: All vehicles must have functional air conditioning units which
shall be operated as needed for the comfort of passengers.
H. Identification: Prior to July I, 1993, all vehicles shall be identified "HandYtrans"
on both sides, front and rear of vehicles. Vehicles shall be painted blue and
white. This identification and paint scheme shall be in a size and style to be
approved by City.
I. Vehicle Age: Vehicle must be 1992 model vear or later.
6. MAINTENANCE AND CLEANING OF VEHICLES
Contractor must furnish and maintain vehicles in good working condition and in good
physical appearance. Each used vehicle must have a documented performance history.
The City reserves the right, in its sole discretion, to reject by notice to Contractor, any
vehicle the Contractor proposes to use or subsequently uses in the performance of this
service which the City deems unacceptable.
Contractor shall be responsible for having all maintenance work and cleaning performed
on all vehicles utilized in the provision of service associated with this Agreement.
Maintenance work shall include, but not be limited to all tires, parts, labor, fuel, and
lubricants. Contractor shall allow City access to Contractor's facilities and activities for
purposes of monitoring Contractor's maintenance performance.
The interior of all vehicles used in HandYtrans service shall be cleaned daily; the exterior
of all vehicles shall be washed a minimum of two (2) times per week.
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Safety and mechanical equipment, including wheelchair lifts, shall be maintained in
accordance with all applicable laws and regulations. including Title 13, Article 2 of the
California Administrative Code (Motor Carrier Safety Regulations) and Division 12 of the
California Vehicle Code (Equipment of Vehicles). Contractor shall provide the City with
copies of the annual California Highway Patrol Reports. The City reserves the right to
make periodic inspections of Contractor's vehicles used in this service.
Contractor shall also be responsible for all maintenance and repair work associated with
the mobile radio system.
7. FARES
Fares and transfer policies related to the service contained in the agreement will be
determined and established by the City and the Metropolitan Transit Development Board
(MTDB). Policies will be in accordance with Section 99268.5 of the Public Utilities
Code, which requires a fare revenue return of ten percent (10%) of the operating expense.
Contractor must recover at least ten percent (10%) of operating expenses from farebox
revenue. Failure to maintain this return may lead to termination of the contract. One
way cash fares shall be $2.00 under both Options A and B for FY 1993-94; transfers to
and from other fixed-route and paratransit systems for ADA certified persons are
permitted.
Fares collected are the tesponsibility of the contractor and shall be deposited by the
contractor daily at a bank mutually agreed upon by Contractor and City. No
change will be made by the drivers. Contractor is responsible for any fare revenue
losses or shortages until deposited.
8. SERVICE PERFORMANCE
The goal of this service is to provide reliable, effective, and efficient transportation for
ADA certified and other senior and disabled residents of the HandYtrans service area.
The Contractor shall take all actions necessary to accomplish this goal while minimizing
the cost of service to the City.
The Agreement between City and Contractor will contain Liquidated Damages to ensure
quality service.
9. ADVERTISING AND SALES PROMOTION
City shall control all advertising and sales promotion and provide materials for
distribution by Contractor. Contractor shall assist City in conduct of promotion of all
public transit service under City direction and approval. Contractor's drivers shall
periodically be made available to distribute on the vehicles advertising and promotional
material provided by City. Contractor shall also provide additional hours of service as
requested by City for promotional work.
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10. PERSONNEL REQUIREMENTS
Contractor shall be solely responsible for payment of all employees' wages and benefits.
After completion of training, HandYtrans drivers will be paid a starting wage of $5.00
per hour, will receive a $200 bonus after three months, and a pay increase to $6.00 an
hour after probationary period of six months, and be reviewed for merit increases on their
anniversary hire date. Contractor, without any expense to the City, shall comply with all
State laws and requirements with respect to employee liability, worker's compensation,
and unemployment insurance. Contractor shall also be responsible for withholding of
income tax at its source from employees' wages and, furthermore, operator shall
indemnify and hold hannless the City of Chula Vista, its officials and employees from
any liability, damages, claims, costs and expenses of any nature arising from alleged
violation of such enactments or from any claims of subrogation provided in such
enactments or otherwise.
11. DRIVER HIRING AND TRAINING
A. Contractor shall insure that all drivers are competent, holding valid California
Class "B" license with a passenger endorsement and qualified under all applicable
Federal, State, and local regulations for the operation of the type of vehicles to be
used.
B. Hiring Requiremepts
1. Contractor shall recruit and hire a sufficient number of drivers assigned
exclusively to HandYtrans service, and shall have a sufficient number of
backup drivers readily available for any and all contingencies without a
disruption in service.
2. As a condition of employment under the agreement, all personnel
assigned to HandYtrans service must pass tests for drug and alcohol
use. Drug and alcohol screening shall be conducted prior to
employment in HandYtrans service, and at a minimum, at two (2) year
intervals in conjunction with a physical exam for Class B license
renewal. Screening at more frequent intervals may be conducted by
Contractor as permitted by law.
3. The City requires Contractor to have all employees fingerprinted and
City will conduct a criminal history check on all personnel assigned to
HandYtrans service. The results of the criminal history check will be
confidential information and City will not release this information to
Contractor. However, information obtained on the criminal record of
an individual assigned to HandYtrans service may warrant City
requesting Contractor to remove individual from HandYtrans service.
City will pay the cost of fingerprinting.
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C. Contractor shall provide thorough trammg for all personnel in the proper
performance of their duties. Contractor must have a traininl! nrOl!ram
encomnassinl! the National Safety Councii Defensive Drivinl! Course and
instruction in First Aid and CPR nrovided bv a Qualified Red Cross instructor.
This nrol!ram must also direct itself with dealinl! snecificallv with transnorting
seniors. mentallv retarded. and mobility imnaired nersons. All new employees
shall receive proper training and instruction at the time of hiring and prior to
being assigned to the service.
12. Contractor shall provide a Location Manager with at least one year of experience in
demand response transportation. The Location Manager must be available during all
hours of system operation.
13. UNIFORMS
Contractor shall purchase uniforms for employees and require employees to wear them.
The design, type, and logo on the uniform shall be subject to City approval. Each
operator shall be furnished a sufficient number of uniform changes so they will appear
neat and clean at the beginning of each shift.
14. DATA COLLECTION AND REPORTING
A. Contractor shall c,ollect data on the operation of the system and supply accurate
data to City in a timely fashion.
B. Contractor shall maintain a daily office log containing vehicle breakdown, road
calls, missed trips (detailing the cause), complaints (with attached forms,
description of the problem, and how solved), and any compliments received.
C. On a monthlv basis, Contractor shall submit a management report containing the
following data to the Transit Coordinator:
1. Number of Revenue Passengers
2. Number of HandYtrans Personal Care Attendants
3. Total Boarding Passengers
4. Number of Wheelchair Passengers
5. Total Vehicle Miles, Revenue Miles, Deadhead Miles per Vehicle
6. Total Vehicle Hours, Revenue Hours, Deadhead Hours per Vehicle
7. Number of Vehicle Accidents
8. Number of Passenger Accidents
9. Number of Road Calls
10. Number of Complaints
11. Number of Full Time Equivalent Employees (Work Hours divided by
166.66)
12. Number of Vehicle Trips
13. Average Number of Passengers Per Trip
14. Average Trip Length Per Passenger
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15. Total Sample Responses for Deviation Time
16. Number of Arrivals Within 0-10 Minutes of Schedule
17. Number of Arrivals Within 11-20 Minutes of Schedule
18. Number of Arrivals Within 21-30 Minutes of Schedule
19. Number of Arrivals Past 30 Minutes of Schedule
D. Contractor shall compile monthly reports which shall summarize the daily data
collected, giving mileage, revenue and operating cost figures. Also included shall
be statements of problems with proposed solutions and suggestions for future
improvements in service.
E. All transportation data reported to City must be in accordance with Level C of the
Uniform Financial Accounting and Reporting Elements (FARE) as required under
Section 15 of the Urban Mass Transportation Act of 1964, as amended, and the
California Public Utilities Code, Chapter 4, Section 99273.
F. All reports prepared by Contractor shall be made available to the City at no
charge and shall be the property of the City. Contractor may make presentations
and releases pertaining to the transportation system only with the prior permission
of the City. Papers and other formal publications shall be approved by the City
before they are made public. Operator will provide any other operations reports
and/or data deemed necessary by the City.
15. Contractor shall coordinate closely with City on project and operation status. Contractor
shall attend staff meetings with City as scheduled and perform liaison activities with City
and other transportation modes or companies.
16. Contractor shall adequately equip the dispatch/operations center for the efficient
dispatching of vehicles as well as handling all telephone calls. Dispatch/operations center
shall have the local Chula Vista teleohone number 425-7433. Dispatch/operations.
personnel shall be responsible for coordinating rides between HandYtrans and other
fixed-route or dial-a-ride systems as directed by the Transit Coordinator.
17. Contractor shall be responsible for paying any and all business taxes that may be required
for the operation of the service within the City of Chula Vista and the County of San
Diego.
18. Contractor shall not be held responsible for losses, delays, failure to perform, or excess
costs caused by events beyond the control of Contractor. Such events may include, but
are not restricted to, the following: Acts of God; fire, epidemics, earthquake, flood, or
other natural disaster; acts of the government; riots, strikes, war, or civil disorder;
unavailability of fuel. City shall not be liable for payment under any of these events.
19. Emergency Procedures: In the event of a major emergency such as an earthquake, dam
failure, or manmade catastrophe, Contractor shall make transportation and communication
resources available to the degree possible for emergency assistance. If the normal line
of direct authority from City is intact, Contractor shall follow instruction of City.
Contractor must attempt to contact responsible City officials and if contact cannot
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reasonably be made, Contractor shall make best use of transportation resources following
to the degree possible the direction of the City. Emergency uses of transportation may
include evacuation, transportation of injured, and movement of people to food and shelter.
Contractor shall be reimbursed in accordance with Section 4 or, if the normal method
does not cover the types of emergency services involved, then on the basis of fair,
equitable, and prompt reimbursement of Contractor's actual costs. Reimbursement for
such emergency services, only undertaken under direction of the City, shall be over and
above "Maximum Obligation" of this contract. Immediately after the emergency
condition ceases, Contractor shall reinstate normal transportation services.
20. Audit: Contractor shall permit the authorized representatives of City, the San Diego
Metropolitan Transit Development Board (MTDB), the San Diego Association of
Governments (SANDAG) and the State Department of Transportation to inspect and audit
all data and records of the Contractor relating to performance under this Agreement.
21. Transportation Data Reporting: Although no Federal funds are used for this project,
Contractor shall repon transportation data to City in accordance with Level C of the
Uniform Financial Accounting and Reporting Elements (FARE) as required under Section
15 of the Urban Mass Transportation Act of 1964 as amended and the California Public
Utilities Code, Chapter 4, Section 99243.
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REQUEST FOR PROPOSALS (RFP)
FOR
MANAGEMENT AND OPERATION
OF HANDYTRANS
A DEMAND RESPONSE TRANSPORT A TION SYSTEM
FOR AMERICANS WITH DISABILITIES ACT (ADA)
ELIGIBLE PERSONS
AND OTHER SENIORS AND DISABLED PERSONS
Questions regarding the procurement
process should be directed to:
Bill Gustafson, Transit Coordinator
City of Chula Vista
707 "F" Street
Chula Vista, CA 91910
(619) 691-5260
February 1993
;)..2 --- 3S-
.
TABLE OF CONTENTS
I. INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
II. PROCUREMENT PROCESS ............................. 3
ill. SUBMISSION OF PROPOSALS .......................... 7
IV. EVALUATION CRITERIA.. .. . . .. .. . . . . .. . . .. . . . . .. . . . . 7
ATIACHMENT 1: Statement of Work
ATIACHMENT 2: Draft Agreement
. ATIACHMENT 3: Technical Proposal Form
ATIACHMENT 4: Price Proposal Form
ATIACHMENT 5: Expense Object Class Definition
ATIACHMENT 6: Daily TriplFare Reconciliation Form; Daily Driver Stop Sheet
ATIACHMENT 7: HandYtrans Service Area
.
~ -37/J.). 38
.
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.
I.
Introduction
The Transit Division, City of Chula Vista, is soliciting proposals from qualified firms to
operate HandYtrans, an advanced reservation, curb-to-curb. transportation system with two
service priorities: (1) to meet the Complementary Paratransit requirements of the
Americans with Disabilities Act (ADA); and (2) to provide service to non-ADA certified
seniors 60 years of age and older and disabled persons of any age who have difficulty
using Chula Vista Transit (CVT), the City's fixed-route bus system. HandYtrans began
operation in November 1979. The existing service contract will expire on June 30, 1993.
HandYtrans operates within the City of Chula Vista with minor excursions into
contiguous areas of San Diego County. The HandYtrans service area generally coincides
with the Chula Vista Transit (CVT) service area (Attachment 7). This service area is
about twenty-five (25) square miles, and contains an estimated senior and disabled
population of 18,000.
The primary sources of funding for HandYtrans operations are Article 4.5 of the State of
California Transportation Development Act (TDA) and Proposition A funds. These funds
are administered by the San Diego Association of Governments (SANDAG) and are
allocated to eligible recipients by a distribution formula.
The following information pertains to HandYtrans operation for FY 1991-92 (July 1, 1991
to June 30, 1992):
Hours of Operation Monday-Friday, 8:00 a.m. 10 4:30 p.m.
Sunday, 8:00 a.m. 10 2:00 p.m.
No'e: 0... OctoNr /,1992. wed-day o~rtJIiflB Itourl we" upanded to 7:00 am.'o 6:00
p.JtL illllCcordaN:e willi 1M MTDB HCOIIrplelMralary ParatrtlMit Service Plil""
Vehicles Monday-Friday, 4 in-service and I spare
Sunday, 2 in-service and 3 spares
Total Passengers 33,775
Total Hours. 8,664
Vehicle Service Hours. (revenue hours) 8,202
Total Miles. 111,339
Revenue Miles. 104,778
Passengers per Revenue Hour 4.2
Passengers per Revenue Mile 032
eDeflnltioRs:
Total bours/mUes . lite DUmber or bouR/mHes I vehicle is operated, iDcludiDg bourIlm.iles c:omlllDed wbile traveliDg to aod from storagc facilitic:s aDd
during otber deadbeMl1nvel.
Vebk:1e service bows (revcpue boutsVvebicle service miles (reveoue miles) " 1be Dimlber or boun.tmilcl . vehicle is ill reveoue service., iDcludiDg
layover time, aod exctudiDl boursImiIes coasumed while ....vdin& to aDd from stonge (acUttis aod 0Cber deadhead travel.
WPC F.V/OMe.E.NGINEE/NJIUG\J12.92
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Proposals will be evaluated on the basis of each fmn' s ability to meet all the standards,
performance criteria and specifications contained in this RFP. Contractor shall be
thoroughly knowledgeable of all requirements of the ADA pertaining to paratransit ""'"
services, including both operation and equipment and shall operate HandYtrans
services in conformance with these requirements. The term of the agreement will be
for three (3) years, beginning on July 1, 1993 and ending on June 3D, 1996, with an
option to renew for two additional years, until June 30, 1998.
Contractor's responsibilities shall include but not be limited to:
1. Meeting all operations equipment and maintenance requirements contained in this
RFP, and in compliance with the ADA.
2. Providing all personnel having management, operations, and maintenance expertise
necessary to operate the system.
3. Providing the necessary vehicles according to the specifications detailed in Exhibit
A.
4. Fare collection, accounting, and reporting.
5. Personnel administration.
6. Assisting City in marketing.
7. Scheduling and dispatching vehicles.
8. Data collection and reporting.
City's responsibilities will include:
1.
Establishing operations and maintenance requirements for contractor in contract
document
On-going service planning.
Establishing fare policies and fare structure.
Marketing (including printing of service brochures and ticket books).
Administration and monitoring of contract.
"""
2.
3.
4.
5.
Proposer may submit proposals based on one or both of the following two (2) options:
Option A:
One service component for both eligible ambulatory and non-ambulatory
(persons in wheelchairs) passengers; providing five (5) wheelchair
lift-equipped vehicles; and a maximum annual 8,868 total vehicle service
hours.
Option B:
Two service components, one for ambulatory passengers and one for
non-ambulatory passengers, as follows:
Component 1: Ambulatory service. Provide four (4) vehicles without
wheelchair lifts; and a maximum annual 7.355 annual total hours.
Component 2: Non-ambulatory service. Provide two (2) wheelchair
lift-equipped vehicles; and a maximum 3.775 annual total hours. """
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II. Procurement Process
A.
General
Proposals for this project must be submitted in accordance with Section III entitled
"Submission of Proposals." This project requires special skills and expertise.
B. Tentative Schedule
The tentative schedule of events for this procurement is given below:
ITEM DATE (1993)
1. RFP Issued February 22
2. Pre-Proposal Conference March 4
3. Proposals Due March 29
4. Proposal Evaluation Completed April 16
5. Selection and Contract Awarded by City Council May 4
6. Contractor Starts Service July I
C. Selection
1.
This RFP is for a management services contract requiring special skills,
expertise, and operations and management capability. All timely proposals
will be examined by City staff for responsiveness as defined in Section
IV.A. If deemed responsive, proposals will be examined by an evaluation
panel and rated as described in Section IV.B. entitled, "QuilIitative
Evaluation Criteria." The selection process will be as follows:
a. The evaluation panel will review each proposal based on qualitative
factors discussed in Section IVB, and assign each proposal a total
score, with a maximum score of 50 points.
b. After the qualitative evaluation in Section IVB, the evaluation
panel will examine the cost submitted by the proposer on the Price
Proposal Form.
c. Based on a consideration of high qualitative score and reasonable
cost, the evaluation panel will recommend a firm for selection by
the City Council. The evaluation panel may invite one or more
proposers to make a presentation on its proposal before a
recommendation is made to the City Council.
WPC Fi'J/OMe.ENG/NEE/rJI/lUN/2.92
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d.
It should be emphasized that this selection process is a
combination of cost and qualitative factors. The award of this
contract will not be based solely upon low cost; nor will the
award of contract necessarily be made to the proposer whose
score is the highest as a result of the evaluation procedure
outlined in the section "Evaluation Criteria" (Section IV). The
Chula Vista City Council will award the contract to the
proposer who best meets the needs of the City of Chula Vista
for providing service, as specified in this HandYtrans RFP.
'""
2. Please note the following concerning Options A and B:
a. The annual hours required under Option A is 8;868; the annual
hours required under Option B is 11.130 which includes both
Components 1 and 2.
b. The intent of this RFP is to provide comparable service to
HandYtrans passengers under either Options A or B. Because
Option B is composed of two service components, the
interchangability of vehicles for both ambulatory and
non-ambulatory passengers is restricted; therefore, Option B
requires the provision of a greater number of annual hours to be
comparable to Option A.
-"'""
c. Option A is the preferred service method; City staff may
recommend an Option B service method to the City Council only
if the following conditions are met:
(1) There are substantial cost savings compared with Option A;
and
(2) The qualitative evaluation of an Option B proposal is at
least comparable to or exceeds an Option A proposal.
3. Proposals will be evaluated on responses to questions and information
contained in the Technical Proposal Form. Proposer's responses should be
clear and specific. General or ambiguous statements will be considered
indicative of a lack of understanding of the scope of work required for
this contract. For example, statements about personnel to be hired by
proposer without indicating the number of personnel and their duties, or
inclusion of personnel in the proposal who will not be directly involved in
HandYtrans operations, will not be considered in the evaluation process.
4.
City reserves the right to withdraw this RFP at any time without prior
notice. City makes no representations that any agreement will be awarded
to any proposer responding to this RFP. City reserves the right to reject
any and all proposals responding to this RFP without indicating any
""'"
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reasons for such rejection(s). City reserves the right to waive any minor
irregularities as part of this RFP process.
5.
Negotiations mayor may not be conducted with proposers. Therefore,
proposers should make their proposal as advantageous \0 City as possible
since selection may be made without discussion with any proposer.
6. All proposals and attached material submitted by proposers will be
available for public review at the time of award by the City Council.
7. A draft agreement is included in this RFP as Attachment 2. This
agreement contains specific requirements of the City of Chula Vista, some
of which may affect proposer's cost. Therefore, proposer should be aware
of the terms and conditions of the draft agreement and develop its proposal
accordingly.
D. RFP Addenda
Any changes to this RFP will be made by addendum, sent by registered mail,
return receipt requested. Proposer responses to all addenda shall be signed and
attached to the respective Proposal Form. Failure to attach any addenda shall
cause the proposal to be considered non-responsive. Such proposals will be
rejected.
E.
Federal Transportation Administration (FT A) Section 3 (e) Clearance of Public
Transit Operators
A proposal submitted by a public transit operator who is receiving or has received
federal subsidy shall adhere to either of the following two requirements as part of
the proposal:
1. A statement or certificate of compliance from FT A or the operator's
governing board that the proposal complies with Section 3 (e); or
,
Proposer shall submit a detailed breakdown of all cost allocations in
proposer's bid ensuring compliance with Section 3(e). Cost allocations
shall insure that the full cost of operation with respect to this proposal has
been included in the cost proposal.
2.
F. Precontractual Expenses
Precontractual Expenses are defined as expenses incurred by proposers and
selected contractor in:
1. Preparing a proposal in response to this RFP;
2.
Submitting a proposal to City;
WPC F.VlOMe.ENG/NEElNJIu.t:N12.92
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3. Negotiations (if any) with City on any matter relating to the proposal;
4.
Any other expenses incurred by proposer or contractor prior to date of
award of any contract.
~
City shall not be liable for any precontractual expenses incurred by any proposer
or selected contractor. Proposers shall not include any such expenses as part of
the price proposed in response to this RFP. City shall be held hannless and free
from any and all liability claims or expenses whatsoever incurred by or on behalf
of any person, or organization responding to this RFP.
G. Verbal Agreement or Conversation
No prior, current, or post award verbal agreement or agreements with any officer,
agent, or employee of City shall affect or modify any terms or obligations of this
RFP or any contract resulting from this procurement.
H. Special Funding Considerations
Any contract resulting from this RFP will be financed with funds available under
Article 4.5 of the California Transportation Development Act (TDA) and
Proposition A funds. The contract for this service is contingent upon the receipt
of these funds. In the event that funding from these sources are eliminated or
decreased, City reserves the right to terminate any contract or modify it
accordingly.
.-"
I. Alternatives and Exceptions
Proposers may not submit alternative proposals other than the two (2) options
provided for in this RFP or take exception or make alterations to any requirements
of the RFP. If more than one completed proposal is received from one
organization for either options A and/or B, or alterations made thereto, all
proposals from that organization will be rejected as non-responsive. Since City
desires to enter into one contract to provide all services as specified in this RFP,
only those proposals to provide all services will be considered responsive.
J. Pre-Proposal Conference
The Pre-proposal Conference will be held on Thursday, March 4, 1993, starting
at 10:00 a.m. in Conference Rooms 2 and 3 at Chula Vista Civic Center, 276
Fourth Ave., Chula Vista, California. The main purpose of this Conference is to
clarify any questions potential proposers may have about this RFP. Persons or
firms intending to submit proposals in response to this RFP are strongly
urged to attend this conference. .
~
\We F.VlOME>ENGINEElllBIUG\m.92
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Page 6
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IV.
Submission of Proposals
Proposals must include eight (8) comDlete sets of signed copies of the Technical PrODosal
E2m!. (Attachment 3) and any additional sheets used to amplify responses to items in the
Technical Proposal Form. Eight (8) cODies of the attached Price PrODosal Form
(Attachment 4) shall be submitted in a seDarate sealed enveloDe clearlv marked Price
ProDosal Submitted Bv (Name of Proposer). Proposers may refer to Attachment 5,
"Expense Object Class Definitions" for assistance in completing the Price Proposal Form.
Proposals that do not include all required forms, correct number of complete copies, or
do not have answers included for every question on all forms may be deemed
non-responsive and may be returned to the proposer.
Proposals must be delivered to Bill Gustafson, Transit Coordinator, Chula Vista
Public Works Building, 707 "F" Street, Chula Vista, California, 91910. Proposals
must be received by 2:00 p.m. on Monday, March 29, 1993.
If mail delivery is used, the proposer should mail documents early enough to provide
for arrival by this deadline. The proposer uses mail service at its own risk. City
will not be liable or responsible for any late delivery of proposals. Proposals
received after the date and time specified will not be considered, and will be
returned to the proposer unopened.
Evaluation Criteria
The evaluation component of this RFP process is divided into three parts: non-scored
evaluation criteria; an evaluation of qualitative factors by a panel for a maximum score
of 50 points; and cost. Proposers may submit proposals for Option A and/or Option B.
Therefore, each proposer mav submit a maximum of two oDtions. Each option will be
evaluated separately by the evaluation panel. Each evaluation panel member's score for
each option will be averaged with all panel members' evaluation scores to determine one
qualitative score for each option submitted.
A. Non-scored Evaluation Criteria
1. To be considered a resDonsive proposer, the proposal must satisfy both of
the following requirements:
a. The proposer/firm or proposer's key personnel must have had at
least two (2) years' experience in providing demand-responsive
transportation service for seniors and disabled persons; and
b.
The proposer must have and identify a Location Manager, who has
had at least one (1) year's experience in managing
demand-responsive transportation service for seniors and disabled
persons, and who will manage the HandYtrans system.
(Management responsibility means direct supervision of drivers,
WPC F.VlOM1NiNGINEEIM/UGJ/2.92
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M - 4--)
dispatchers and any other personnel, and in charge of all other
requirements of this service as discussed in this RFP.) ~
2. To be considered a resDonsive proposer, the proposer must identify the
vehicles to be provided as stipulated in Attachment I, Section 6 and
Section 7 (Statement of Work), for Option A and/or Option B in the
Technical PrODoSal Form. Section 13 and 14 (Attachment 3).
The vehicles shall be in good condition as evidenced by but not limited to:
a) No dents
b) Paint in good condition
c) No broken or cracked windows
d) No tom interior surfaces including seats
e) Clean interior surfaces
The vehicles proposed shall be the vehicles utilized unless prior written
permission is obtained from the City's Transit Coordinator.
The successful contractor shall make available for inspection by the Transit
Coordinator all vehicles to be provided within ten (10) days after selection
by the City Council. ExceDtion: If new vehicles are proposed and will
not be available for inspection within ten (10) days after selection by the
City Council, then the proposer must make the vehicles available for ~
inspection by June 15, 1993 and include the following information in the
proposal submitted to City:
1. A statement from the vehicle dealer or manufacturer that the
vehicles will be available for inspection by June 15, 1993; and
2. A brochure containing specifications of vehicles to be used
including a drawing or photograph; and
3. An indication of where a vehicle comparable to the vehicles to be
used in HandYtrans service can be inspected by the Transit
Coordinator within ten (10) days after selection by the City
Council.
If upon inspection any vehicle fails to meet the specifications detailed in
Attachment 1, Section 6 or Section 7, or the criteria outlined in this
Section, the agreement between the City and the contractor shall be null
and void.
3. Maintenance Facility
A.
To be considered a resDonsive proposer the proposer must identify
one of the following:
"""'"
WPC F."HOMElENGlNEEIM/ULN/2.92
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Page 8
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1.
2.
A current maintenance facility, or
A proposed subcontractor with an existing mainten:mce
facility.
B. The maintenance facility or proposed subcontractor must have at
a minimum, materials and support equipment including
maintenance tools necessary to:
1. Clean the vehicles
2. Lubricate the vehicles
3. Perform periodic maintenance service and adjustments to
keep the vehicles in a safe and reliable operating condition.
4. Bonds Required
In order to be considered a resDonsive proposer, the following bonding
requirements must be submitted with the proposal: a) Bid Bond: equal to
or greater than 10% of the proposed cost for one year, July I, 1993 to
June 30, 1994; b) Performance Bond. The DroDosal shall be accomDanied
bv a letter from a comorate surety satisfactorv to City stating that DrODoser
is bondable in the amount of $50,000. The successful contractor will be
required to furnish a performance bond as surety for the faithful
performance of this agreement within 10 days after selection by the City
Council. The performance bond will be in the amount of $50,000.
B.
Qualitative Evaluation Criteria (maximum of 50 points)
1. ADProach to Svstem Management (maximum 25 points): An evaluation
of how the proposer will ensure a high-quality, cost-effective, demand
response service. Considerations include: management processes, an
effective safety program, familiarity with ADA requirements, key staff
personnel and responsibilities that will be assigned exclusively to
HandYttans operations. In addition, City recognizes that the smooth and
proper operation of HandYtrans depends largely on the competence,
management ability, and experience of the Contractor's Location
Supervisor and other supervisory personnel. In the contractor evaluatiOn
process, City will therefore evaluate the resumes and references of these
key personnel whose names appear in the Technical Proposal Form.
Following is a more detailed explanation of how the criteria will be
evaluated.
WPC F.'v/OMe.ENGlNEElNJIUJN12.92
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~-f7
(a) Location Manal!er (maximum 5 points)
POINTS
"""
o
5
Experience: Minimum one (1)
year's management or supervisory
experience with system of equal or
larger size than HandYttans.
Experience: Exceeds minimum
requirements.
(b) Manal!ement PrOI!Tam (maximum 20 points): Includes proposer's
comprehensive plan for system start-up and operation, dispatch
location, and hiring and training of employees as described on page
9 of 16, Technical ProDosal Form.
POINTS
o
20
Program not detailed or lacking
quality control procedures.
Detailed program to show how
system will be operated to provide
quality service.
2.
Maintenance CaDabilitv (maximum 10 points): An evaluation of the
proposer's capability to carry out the preventative maintenance and repair
program as described on page 10 of 16, Technical ProDosal Form. The
evaluation panel may inspect existing or proposed maintenance operations
and facilities.
"'"'
POINTS
o
10
No detailed maintenance program.
Detailed, comprehensive
maintenance program.
3. Exoerience (maximum 10 points): Points for this criterion will be assigned
based on a review of the length and amount of experience and relevancy
of that experience which a proposer and/or key personnel has had in
management and operations of a senior and disabled demand response
system of at least comparable size to HandYtrans. This evaluation will
also consider experience of personnel that will be directly involved in
operations. (Two [2J years' minimum experience required as per Section
IV.A.)
"'"'
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POINTS
2
4
6
8
10
3-4 yr.
experience
4-5 yr.
experience
5-6 yr.
experience
6-7 yr.
experience
2-3 yr.
experience
4. Evaluation of References (maximum 5 points): Staff will contact at least
three references listed by each proposer and will conduct an interview. A
maximum of 5 points will be assigned for this criterion based on reference
response which rates proposer on a scale from 5 to O. A score of "5" is
"Excellent" and "0" means "Would Not Hire Again."
c. Cost
Total cost includes: lump sum start-up costs (if any); a fixed monthly cost; and
a cost per vehicle service hour. Total cost will be evaluated and will include the
total cost for the complete three (3) year contract term as stipulated in the Price
Proposal Form (Attachment 4).
If the vehicle service hours of 8,868 under Option A, or 11,130 under Option B
increase or decrease by more than 20% during any year of the Agreement, then
the cost per service hour may be renegotiated. Any change in the daily operating
hours shall result in the fixed monthly rate being adjusted' as follows: the cost
proposed for each year of the agreement shall contain an hourly rate for the fixed
monthly rate; an increase in the daily operating hours shall result in the hourly
rate being added to the fixed monthly rate, and a decrease in the daily operating
hours shall result in the hourly rate being subtracted from the fixed monthly rate.
Page 11
WPC F.'HOM/MNGlNEEJM/UCN/2.92
2.Z ~ 49
ATTACHMENT 1
STATEMENT OF WORK
-",
MANAGEMENT & OPERATION OF HANDYTRANS,
A DEMAND RESPONSE TRANSPORTATION SYSTEM
FOR AMERICANS WITH DISABILITIES ACT (ADA) ELIGmLE PERSONS
AND OTHER SENIORS AND DISABLED PERSONS
1. ~ODUC110N
The Contractor will provide management and operations of a demand response
transportation system meeting the requirement of the ADA, serving the City of Chula
Vista and portions of San Diego County adjacent to the City. This service area covers
an estimated twenty-five (25) square miles and has an estimated 18,000 seniors and
disabled persons. This service area generally coincides with the service area of Chula
Vista Transit (CVT).
2. SERVICE PROVISION - OPTION A
A. Service Allocation - Option A
1)
2)
3)
4)
Davs of Service: Monday through Friday, and Sunday
Hours of Service: Monday through Friday: 7 a.m. to 6:00 p.m. Sunday:
8:00 a.m. to 2:00 p.m.
Annual Vehicle Service Hours: 8,868
Service not provided on the following holidays: New Year's Day,
Memorial Day, July Fourth, Labor Day, Thanksgiving Day, and Christmas
Day.
-.,
B. Vehicle Utilization - Option A
1) Contractor shall provide five (5) lift-equipped vehicles.
2) One vehicle shaJl be provided by Contractor as a spare.
3) Contractor is responsible for: providing service to meet demand during the
days and hours specified in Section 2A; and for allocating vehicle service
hours so as not to exceed 8,868 annual vehicle service hours.
3. SERVICE PROVISION - OPTION B
A. Service Allocation - Option B
1)
Davs of Service: Monday through Friday, and Sunday
"""
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Pas, I of II
Attachmtnt I
.
.
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4.
5.
,
2)
3)
4)
Hours of Service: Monday through Friday: 7:00 a.m. to 6:00 p.m.
Sunday: 8:00 a.m. to 2:00 p.m.
Annual Vehicle Service Hours - 11,130
Service not provided on the following holidays: New Year's Day,
Memorial Day, July Fourth, Labor Day, Thanksgiving Day, and Christmas
Day.
B. Vehicle Utilization - ODtion B
1) Comoonent 1: Ambulatory Service
a. Contractor shall provide four (4) vehicles.
b. One vehicle shall be available as a spare.
2) Comoonent 2: Non-ambulatory Service
a. Contractor shall provide two (2) lift-equipped vehicles.
b. One (1) vehicle shall be used by Contractor as a spare and to
supplement operations if warranted by demand.
ELIGffiILITY
Certification of ADA eligible persons will be done by the Coordinated Transportation
Service Agency (CTSA). Contractor will be responsible for screening non-ADA
certified persons. Any senior or disabled individual may use the system. A senior, for
purposes of this project, is defined as 60 years of age or older. Any disabled individual,
regardless of age, who cannot use, or would have difficulty using, fixed-route transit.
services in the Chula Vista area, may use HandYtrans. Questions concerning client
eligibility shall be directed to the Transit Coordinator or his designated representative;
questions concerning ADA eligibility shall be directed to the CTSA.
SYSTEM OPERA nON
A. Contractor shall operate the system in compliance with City operating policies and
local, state, and federaliaws and regulations applicable to this service. Contractor
shall be thoroughly familiar with, and comply with, all ADA requirements related
to this service, including regional coordination efforts such as regional fare and
transfer policies.
B. Contractor's preparation for the transportation service shall comprise those tasks
required to make the system operational, including an initial training and safety'
program and service area familiarization.
C.
Contractor's service shall include, but shall not be limited to the following:
Day-to-day operation of the service, including executive and administrative
Wl'C F.VlOMe.ENGINEEIM/llGJ/2.92
Page 2 of II
Attachment J
#- .- s-r
management; employee supervision, and training of all personnel, (including
drivers, dispatchers, radio personnel, supervisors, and maintenance personnel); ~
maintaining a list of backup drivers who will be readily available in the absence
of regular drivers to insure operation of the system; maintenance and repair of
equipment; negotiation and administration of subcontracts; providing for public
relations and marketing associated with this agreement as specified by City;
preparation of budgets, analysis, and reports of fmancial and other maners
pertaining to the project's operations; clerical, statistical, and bookkeeping services
as required in this agreement; and such other work as may be necessary to comply
with the requirements contained herein.
D. Contractor shall test and interview all applicants, and train all successful
applicants. Contractor's personnel wages and work hours shall be in accord with
all government regulations affecting such personnel.
E. Management of the day-to-day operations of the system shall be vested in the
Contractor's location manager, who shall be an experienced employee of the
Contractor. In addition, a responsible employee of the Contractor shall be
available at all times, either by phone or in person to make decisions or provide
coordination as necessary.
F.
City places a premium on good system management and operation. Contractor
should strive to have vehicles arrive at scheduled pickup points as close to the
designated time as possible (at least 95% of all pickups shall be made within 0-20
minutes of scheduled pickup time). Passengers should be informed by Contractor
of any unforeseen delays.
....."
G. Contractor's drivers shall repon to the location manager all hazardous conditions
(e.g., downed trees and signs) in the service area. Contractor, in turn, shall
immediately notify the appropriate governmental authority of such conditions and
shall take necessary precautions to safeguard passengers and Contractor's
personnel.
H.
,
Trip priority shall be given to ADA cenified persons. The ADA regulations
require that "next day service" be provided; therefore, requests for service for a
panicular day must be accommodated by Contractor the preceding day during
HandYtrans operating hours. Since HandYtrans currently does not operate on
Saturday, requests for Sunday service made on Saturday must be accommodated
by Contractor; options to meet the requirement include the use of an answering
machine or an answering service. Confirmation of requests for Sunday service
must be made by 5:00 p.rn. on Saturday. Tbe current HandYtrans number
is 425-7433; Contractor sbaIl obtain this number for patrons to call for
making reservations. The Contractor will arrange origin to destination
transponation in a manner designed to accommodate the greatest number of
passengers over the shonest feasible route. Dispatching of vehicles may take
place with less than 24-hour reservation should time and availability permit
Patrons will be requested to give point of origin, point of destination, and number
""'"
Page 3 of 11
Artachment]
W1'C F.V/OMUNGfNEElM/UGI3/2.92
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of persons in the party. Patrons will be advised of time of pickup. Contractor
will dispatch a vehicle to the point where service is requested. If additional call(s)
on a demand basis are received for pickups in the vicinity of the first call or near
the routing of patrons in the vehicle, and capacity permits, the vehicle shall
deviate from routing to pick up additional passenger(s). Contractor shall do
everything possible to avoid any undue delay of any patron, either at the point of
pickup or en route. Patrons shall not, however, have any control over the route
selected. Pickup of patron shall occur sometime within three (3) minutes before
the time indicated by the dispatcher and not more than seven (7) minutes after the
scheduled pickup time. Contractor's vehicles shall not wait for the patrons more
than two (2) minutes at any point after sounding horn. No animals may be
transported by the system, except for dogs or other animals as permitted under the
ADA accompanying a disabled person. Drivers shall offer reasonable assistance
to patrons entering and exiting the vehicle, but are not required to assist
passengers to or from the building, facility or structure which may be patron's
point of origin or final destination. Patrons who require such special assistance
are encouraged to travel with a companion or attendant who may ride HandYtrans
at no charge. In addition, operator has the authority to limit the number and size
of parcels or any other objects, that a patron may transport in order to ensure the
safety and convenience of other patrons.
6.
VEHICLES - OPTION A
.
Contractor shall be responsible for providing five (5) vehicles all of which shall be
wheelchair lift-equipped, with the following general specifications:
A. Capacity: All five (5) vehicles shall have a minimum capacity of twelve (12)
forward facing seats for passengers, and three (3) wheelchair positions equipped
with seats to accommodate ambulatory passengers when the wheelchair position(s)
are not in use. Wheelchair positions shall be located in the rear of all vehicles,
and wheelchair access to all vehicles shall be in the rear of vehicles.
B. Radios: Contractor will provide a communication system, including a base unit
and mobile units for each vehicle, to be operated on an approved motor carrier
frequency. Contractor shall be responsible for installation and maintenance of all
radio eauipment.
C. Fareboxes: Each vehicle shall be equipped with one locked farebox. Contractor
shall be responsible for providing and installing said farebox near the front
passenger entrance door.
D. Wheelchair Restraints: Each wheelchair station shall be equipped with a secure
restraint device that will secure the wheelchair to the vehicle and the wheelchair
passenger in their wheelchair. These devices shall be adjustable to accommodate
various size wheelchairs, and shall meet ADA requirements.
.
E.
Seat Belts: Ail seats shall be equipped with seat belts.
WPC F.VlOMfMNGINEEINJ/I.UN/2.92
Page 4 of 11
Attachment 1
f<.Z-S3-
F.
Electrical and Cooline: Svstem SDecifications: Each vehicle shall be equipped
with a heavy-duty battery, a heavy-duty alternator, anJ a heavy-duty cooling
system.
-...
G. Air Conditionine:: All vehicles must have functional air conditioning units which
shall be operated as needed for the comfort of passengers.
H. Identification: Prior to July I, 1993. all vehicles shall be identified "HandYtrans"
on both sides, front and rear of vehicles. Vehicles shall be painted blue and
white. This identification and paint scheme shall be in a size and style to be
approved by City.
I. Vehicle Ae:e: Vehicle must be 1992 model vear or later.
7. VEHICLES - OPTION B
A. Component 1: Non-accessible vehicles
Contractor shall be responsible for providing four (4) vehicles with the following
general specifications:
1. Capacitv: All vehicles shall have a minimum capacity of four (4) adult
passengers plus the driver.
2.
Seat Belts: Seat belts shall be available for each seated passenger.
~
3. Air Conditionine:: All vehicles must have functional air conditioning units
which shall be operated as needed for the comfort of passengers.
4. Identification: Prior to July I, 1993, all vehicles shall be identified
"HandY trans" on at least two sides of the vehicle in a size and style to be
approved by the City.
5. Vehicle Ae:e: Vehicles must be 1992 model vear or later.
B. Component 2: Accessible Vehicles
Contractor shall be responsible for providing two (2) vehicles, both of which shall
be lift-equipped, with the following general specifications:
1.
Capacitv: Both vehicles shall have a minimum capacity of twelve (12)
forward facing seats for ambulatory passengers, and three (3) wheelchair
positions equipped with seats to accommodate ambulatory passengers when
the wheelchair position(s) are not in use. Wheelchair positions shall be
located in the rear of vehicles. and wheelchair access shall be in the rear
of vehicles.
~
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Page 5 of 11
Al/aeNnenl J
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2.
Wheelchair Restraints: Each wheelchair station shall be equipped with a
secure restraint device that will secure the wheelchair to the vehicle and
the wheelchair passenger in their wheelchair. These devices shall be
adjustable to accommodate various size wheelchairs, and shall meet ADA
requirements.
3. Seat Belts: All seats shall be equipped with seat belts.
4. Electrical and Cooling Svstem Specifications: Each vehicle shall be
equipped with a heavy-duty battery, a heavy-duty alternator, and a
heavy-duty cooling system.
5. Air Conditioning: All vehicles must have functional air conditioning units
which shall be operated as needed for the comfort of passengers.
6. Identification: Prior to July I, 1993, all vehicles shall be identified
"HandYtrans" on both sides, front and rear of vehicles. Vehicles shall be
painted blue and white. This identification and paint scheme shall be in
a size and style to be approved by City.
7. Vehicle Age: Vehicle must be 1992 model vear or later.
C.
Radios: Contractor will provide a communication system, including a base unit
and mobile units for each vehicle, to be operated on an approved motor carrier
frequency. Contractor shall be responsible for installation and maintenance of all
radio eQuipment.
D. Fareboxes: Vehicles operated under Option B must have a farebox, or alternate
means of fare collection, acceptable to the City.
8. MAINTENANCE AND CLEANING OF VEHICLES
For both Options A and B, the Contractor must furnish and maintain vehicles in good
working condition and in good physical appearance. Each used vehicle must have a
documented performance history. The City reserves the right, in its sole discretion, to
reject by notice to Contractor, any vehicle the Contractor proposes to use or subsequently
uses in the performance of this service which the City deems unacceptable.
Contractor shall be responsible for having all maintenance work and cleaning performed
on all vehicles utilized in the provision of service associated with this Agreement.
Maintenance work shall include, but not be limited to all tires, parts, labor, fuel, and
lubricants. Contractor shall allow City access to Contractor's facilities and activities for
purposes of monitoring Contractor's maintenance performance.
WPC F."lIOMlNlNGINEE/Nll/.LGl311.92
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Attachmentl
~-Sy-
The interior of all vehicles used in HandYtrans service shall be cleaned daily; the exterior
of all vehicles shall be washed a minimum of two (2) times per week.
Safety and mechanical equipment, including wheelchair lifts, shall be maintained in
accordance with all applicable laws and regulations, including Title 13, Article 2 of the
California Administrative Code (Motor Carrier Safety Regulations) and Division 12 of the
California Vehicle Code (Equipment of Vehicles). Contractor shall provide the City with
copies of the annual California Highway Patrol Reports. The City reserves the right to
make periodic inspections of Contractor's vehicles used in this service.
""""
Contractor shall also be responsible for all maintenance and repair work associated with
the mobile radio system.
9. FARES
Fares and transfer policies related to the service contained in the agreement will be
determined and established by the City and the Metropolitan Transit Development Board
(MTDB). Policies will be in accordance with Section 99268.5 of the Public Utilities
Code, which requires a fare revenue return of ten percent (10%) of the operating expense.
Contractor must recover at least ten percent (10%) of operating expenses from fare box
revenue. Failure to maintain this return may lead to termination of the contract. One
way cash fares shall be $2.00 under both Options A and B for FY 1993-94; transfers to
and from other fIxed-route and paratransit systems for ADA certifIed persons are
permitted.
."""
Fares collected are the responsibility of the contractor and shall be deposited by the
contractor daily at a bank mutually agreed upon by Contractor and City. No
change will be made by the drivers. Contractor is responsible for any fare revenue
losses or shortages until deposited. (A sample of the Daily Trip/Fare Reconciliation
form and Daily Driver Stop sheet are provided as Attachment 6.)
10. SERVICE PERFORMANCE
The goal of this service is to provide reliable, effective, and efficient transportation for
ADA certifIed and other senior and disabled residents of the HandYtrans service area.
The Contractor shall take all actions necessary to accomplish this goal while minimizing
the cost of service to the City.
The Agreement between City and Contractor will contain Liquidated Damages to ensure
quality service.
.......
29 -S-c
Page 7 of II
Atlachment I
Wl'C F.'oJIOME>ENGfNEE/Mllu.G\312.92
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11.
ADVERTISING AND SALES PROMOTION
City shall control all advertising and sales promotion and provide materials for
distribution by Contractor. Contractor shall assist City in conduct of promotion of all
public transit service under City direction and approval. Contractor's drivers shall
periodically be made available to distribute on the vehicles advertising and promotional
material provided by City. Contractor shall also provide additional hours of service as
requested by City for promotional work.
12.
PERSONNEL REQUIREMENTS
Contractor shall be solely responsible for payment of all employees' wages and benefits.
Contractor, without any expense to the City, shall comply with all State laws and
requirements with respect to employee liability, worker's compensation, and
unemployment insurance. Contractor shall also be responsible for withholding of income
tax at its source from employees' wages and, furthermore, operator shall indemnify and
hold harmless the City of Chula Vista, its officials and employees from any liability,
damages, claims, costs and expenses of any nature arising from alleged violation of such
enactments or from any claims of subrogation provided in such enactments or otherwise.
13. DRIVER HIRING AND TRAINING
A.
Contractor shall insure that all drivers are competent, holding valid California
Class "B" license with a passenger endorsement and qualified under all applicable
Federal, State, and local regulations for the operation of the type of vehicles to be
used.
B. Hiring Requirements
1. Contractor shall recruit and hire a sufficient number of drivers assigned
exclusively to HandYtrans service, and shall have a sufficient number of
backup drivers readily available for any and all contingencies without a
disruption in service.
2. As a condition of employment under the agreement, all personnel
assigned to HandYtrans service must pass tests for drug and alcohol
use. Drug and alcohol screening shall be conducted prior to
employment in HandYtrans service, and at a minimum, at two (2) year
intervals in conjunction with a physical exam for Class B license
renewal. Screening at more frequent intervals may be conducted by
Contractor as permitted by law.
3.
The City requires Contractor to have all employees fingerprinted and
City will conduct a criminal history check on all personnel assigned to
HandYtrans service. The results of the criminal history check will be
confidential information and City will not release this information to
Contractor. However, information obtained on the criminal record of
WPC Fi>lfOME>ENGlNEE/NJILLl:N12.92
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Page 8 of 11
Attachment 1
:22-37
an individual assigned to HandYtrans service may warrant City
requesting Contractor to remove individual from HandYtrans service.
City will pay the cost of fingerprinting. -""'"I,
C. Contractor shall provide thorough training for all personnel in the proper
performance of their duties. Contractor must have a training DrolmU11
encomDassing the National Safetv Council Defensive Driving Course and
instruction in First Aid and CPR Drovided by a Qualified Red Cross instructor.
This DrOgram must also direct itself with dealing sDecifically with transDorting
seniors. mentally retarded. and mobility irnDaired Dersons. All new employees
shall receive proper training and instruction at the time of hiring and prior to
being assigned to the service.
This hiring and training Droe:ram must be described fullv and submitted to the City
for review as stioulated in Ouestion II of the Technical Prooosal Form.
14. Contractor shall provide a Location Manager with a least one year of experience in
demand response transportation. The Location Manager must be available during all
hours of system operation.
Contractor's oersonnel who will be assigned to this oroiect must be listed in the Technical
Prooosal Form (Ouestion 8).
15.
UNIFORMS
-""'"I,
Contractor shall purchase uniforms for employees and require employees to wear them.
The design, type, and logo on the uniform shall be subject to City approval. Each
operator shall be furnished a sufficient number of uniform changes so they will appear
neat and clean at the beginning of each shift.
16. DATA COLLECTION AND REPORTING
A. Contractor shall collect data on the operation of the system and supply accurate
data to City in a timely fashion.
B. Contractor shall maintain a daily office log containing vehicle breakdown, road
calls, missed trips (detailing the cause), complaints (with attached forms,
description of the problem, and how solved), and any compliments received.
C. On a monthlv basis, Contractor shall submit a management report containing the
following data to the Transit Coordinator:
1.
2.
3.
4.
5.
Number of Revenue Passengers
Number of HandYtrans Personal Care Attendants
Total Boarding Passengers
Number of Wheelchair Passengers
Total Vehicle Miles, Revenue Miles, Deadhead Miles per Vehicle
-..
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Atlachmenll
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6. Total Vehicle Hours. Revenue Hours, Deadhead Hours per Vehicle
7. Number of Vehicle Accidents
8. Number of Passenger Accidents
9. Number of Road Calls
10. Number of Complaints
11. Number of Full Time Equivalent Employees (Work Hours divided by
166.66)
12. Number of Vehicle Trips
13. Average Number of Passengers Per Trip
14. Average Trip Length Per Passenger
15. Total Sample Responses for Deviation Time
16. Number of Arrivals Within 0-10 Minutes of Schedule
17. Number of Arrivals Within 11-20 Minutes of Schedule
18. Number of Arrivals Within 21-30 Minutes of Schedule
19. Number of Arrivals Past 30 Minutes of Schedule
D. Contractor shall compile monthly reports which shall summarize the daily data
collected, giving mileage, revenue and operating cost figures. Also included shall
be statements of problems with proposed solutions and suggestions for future
improvements in service.
E.
All transportation data reported to City must be in accordance with Level C of the
Uniform Financial Accounting and Reporting Elements (FARE) as required under
Section 15 of the Urban Mass Transportation Act of 1964, as amended, and the
California Public Utilities Code, Chapter 4, Section 99273.
.
F. All reports prepared by Contractor shall be made available to the City at no
charge and shall be the property of the City. Contractor may make presentations
and releases pertaining to the transportation system only with the prior permission
of the City. Papers and other formal publications shall be approved by the City
before they are made public. Operator will provide any other operations reports
and/or data deemed necessary by the City.
17. Contractor shall coordinate closely with City on project and operation status. Contractor
shall attend staff meetings with City as scheduled and perform liaison activities with City
and other transportation modes or companies.
18. Contractor shall adequately equip the dispatch/operations center for the efficient
dispatching of vehicles as well as handling all telephone calls. DiSDatch/ooerations center
shall have the local Chula Vista telephone number 425-7433. Dispatch/operations
personnel shall be responsible for coordinating rides between HandYtrans and other
fixed-route or dial-a-ride systems as directed by the Transit Coordinator.
19.
Contractor shall be responsible for paying any and all business taxes that may be required
for the operation of the service within the City of Chula Vista and the County of San
Diego.
.
WPC FNIOMTMNGINEE/MIUlN12.92
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Attachment 1
~s?
20. Insurance
Contractor represents that it and its agents, staff and subcontractors employed by it in ""'""\
connection with the services required to be rendered, are protected against the risk of loss
by the following insurance coverages, in the following categories, and to the limits
specified, policies of which are issued by Insurance Companies that have a Best's Rating
of "A, Class V" or better, or shall meet with the approval of the City:
A. StatutOry Worker's Comuensation Insurance and Emplover's Liabilitv Insurance
coverage in the amount of $1,000,000.
B. Commercial General Liability Insurance including Business Automobile Insurance
coverage in the amount of $5,000,000, combined single limit applied separately
to each project away from premises owned or rented by Contractor, which names
City and Applicant as an Additional Insured, and which is primary to any policy
which the City may otherwise carry ("Primary Coverage"), and which treats the
employees of the City and Applicant in the same manner as members of the
general public ("Cross-liability Coverage").
C. Performance Bond in the amount of $50,000 by a surety and in a form satisfactory
to the City Attorney.
D.
Fidelitv Bond in the amount of $50,000 which shall cover Contractor employees
protecting City from employee theft with respect to any occurrence by
Contractor's employees.
""'""\
E. Proof of Insurance Coverage
(1) Certificates of Insurance
Contractor shall demonstrate proof of coverage herein required, prior to the
commencement of services required under this Agreement, by delivery of
Certificates of Insurance demonstrating same, and further indicating that
the policies may not be cancelled without at least thirty (30) days written
notice to the Additional Insured.
(2) Policy Endorsements Required
In order to demonstrate the Additional Insured Coverage, Primary
Coverage and Cross-liability Coverage required under Contractor's
Commercial General Liability Insurance Policy, Contractor shall deliver a
policy endorsement to the City demonstrating same, which shall be
reviewed and approved by the Risk Manager.
-..
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Page 11 of 11
AI/aehme,,' I
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.
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ATTACHMENT 2
DRAFT AGREEMENT
Agreement between
City of Chula Vista
and
hereinafter referred to as "Contractor"
for Demand Response Transportation Service
This agreement dated for the purposes of reference only, and
effective as of the date last executed unless another date is otherwise specified in Exhibit A,
Paragraph 1 is between the City, whose business form is set forth on Exhibit A, paragraph 3, and
the entity indicated on the attached Exhibit A, paragraph 4, as Contractor, whose business form
is set forth on Exhibit A, paragraph 5, and whose place of business and telephone numbers are
set forth on Exhibit A. paragraph 6 and is made with reference to the following facts:
Recitals
Whereas, the City desires to operate a transportation system to serve persons certified for
Complementary Paratransit Service under the American with Disabilities Act (ADA) and other
senior and disabled persons, provided Transportation Development Act (TDA) Article 4.5 funds
and Proposition A funds are available; and
Whereas, Article 4.5 and Proposition A funds and are administered by the San Diego
Association of Governments (SANDAG) and allocated to the City by SANDAG based on a
distribution formula; and
Whereas, the City's Complementary Paratransit System for ADA certified persons is
called "HandY trans'" and
. '
Whereas, Contractor has the management and technical personnel, expertise, and other
assets useful for the operation of HandYtrans; and
Whereas, City is desirous of obtaining such services for HandYtrans; and
Whereas, Contractor is desirous of providing such service;
Whereas, Contractor warrants and represents that they are experienced and staffed in a
manner such that they are and can prepare and deliver the services required of Contractor to City
within the timeframes herein provided all in accordance with the terms and conditions of this
Agreement;
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Page 1 of 11
Attachment 2
NOW, THEREFORE, BE IT RESOLVED that the City and Contractor do hereby
mutually agree as follows: --..
1. Contractor's Duties
A. General Duties
Contractor shall perform all of the services described on the attached Exhibit A, Paragraph
7, entitled "General Duties"; and,
B. Scope of Work and Schedule
In the process of performing and delivering said "General Duties", Contractor shall also
perform all of the services described in Exhibit A, Paragraph 8, entitled" Scope of Work and
Schedule", not inconsistent with the General Duties, according to, and within the time frames set
forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified in Exhibit
A, Paragraph 8, within the time frames set forth therein, time being of the essence of this
agreement The General Duties and the work and deliverables required in the Scope of Work
and Schedule shall be herein referred to as the "Defined Services". Failure to complete the
Defined Services by the times indicated does not, except at the option of the City, operate to
terminate this Agreement.
C. Reductions or Increases in Scope of Work
""'"
City may independently, or upon request from Contractor, from time to time reduce or
increase the Defined Services to be performed by the Contractor under this Agreement Upon
doing so, City and Contractor agree to meet in good faith and confer for the purpose of
negotiating a corresponding change in the compensation associated with said change. An
increase or decrease in the annual vehicle service hours, bv more than 20% during any year of
the agreement may result in compensation being negotiated.
D. Additional Services
In addition to performing the Defined Services herein set forth, City may require
Contractor to perform additional services related to the Defined Services ("Additional Services"),
and upon doing so in writing, if they are within the scope of services offered by Contractor,
Contractor shall perform same on a time and materials basis at the rates set forth in the "Rate
Schedule" in Exhibit A, Paragraph 11 (C), unless a separate fixed fee is otherwise agreed upon.
All compensation for Additional Services shall be paid monthly as billed.
E. Standard of Care
Contractor, in performing any Services under this agreement, whether Defmed Services
or Additional Services, shall perform in a manner consistent with that level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions
and in similar locations. ""'"
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Allachntenl 2
F. Insurance
. Contractor represents that it and its agents, staff and subconsultants employed by it in
connection with the Services required to be rendered, are protected against the risk of loss by the
following insurance coverages, in the following categories, and to the limits specified, policies
of which are issued by Insurance Companies that have a Best's Rating of "A, Class V" or better,
or shall meet with the approval of the City:
Statutory Worker's Compensation Insurance and Employer's Liability Insurance coverage
in the amount set forth in the attached Exhibit A, Paragraph 9.
Commercial General Liability Insurance including Business Automobile Insurance
coverage in the amount set forth in Exhibit A, Paragraph 9, combined single limit applied
separately to each project away from premises owned or rented by Contractor, which names City
and Applicant as an Additional Insured, and which is primary to any policy which the City may
otherwise carry ("Primary Coverage"), and which treats the employees of the City and Applicant
in the same manner as members of the general public ("Cross-liability Coverage").
G. Proof of Insurance Coverage.
(1) Certificates of Insurance.
.
Contractor shall demonstrate proof of coverage herein required, prior to the
commencement of services required under this Agreement, by delivery of Certificates of
Insurance demonstrating same, and further indicating that the policies may not be canceled
without at least thirty (30) days written notice to the Additional Insured.
(2) Policy Endorsements Required.
In order to demonstrate the Additional Insured Coverage, Primary Coverage and
Cross-liability Coverage required under Contractor's Commercial General Liability Insurance
Policy, Contractor shall deliver a policy endorsement to the City demonstrating same, which shall
be reviewed and approved by the Risk Manager.
H. Performance Bond.
In the event that Exhibit A, at Paragraph 9, indicates the need for Contractor to provide
a Performance Bond, which indication shall be made by checking the parenthetical space adjacent
to the term, "Performance Bond", then Contractor shall provide to the City a performance bond
by a surety and in a form satisfactory to the City Attorney in an amount indicated in the space
adjacent to the term, "Performance Bond", in said Paragraph 9, Exhibit A.
.
WPC FNfOMEoENGINEE/MlLLG\312.92
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Attachment 2
1. Business License
Conlractor alrrees to obtain a business license from the City and to otherwise comply with
Title 5 of the Chula Vista Municipal Code.
""'"
2. Duties of the City
A. Consultation and Cooperation
City shall regularly consult the Conlractor for the purpose of reviewing the progress of
the Defined Services and Schedule therein contained, and to provide direction and guidance to
achieve the objectives of this agreement The City shall pennit access to its office facilities, files
and records by Conlractor throughout the term of the agreement In addition thereto, City agrees
to provide the information, data, items and materials set forth on Exhibit A, Paragraph 10, and
with the further understanding that delay in the provision of these materials beyond 30 days after
authorization to proceed, shall constitute a basis for the justifiable delay in the Contractor's
performance of this agreement
B. Compensation
Upon receiPt of a properly prepared billinl! from Contractor submitted to the City
periodicallv as indicated in Exhibit A. Paralrraph 17. but in no event more freauentlv than
monthlv. on the day of the oeriod indicated in Exhibit A. Paralrraph 17. City shall compensate
Contractor for all services rendered by Contractor according to the terms and conditions set forth ........,
in Exhibit A, Paragraph 10 adjacent to the governing compensation relationship indicated by a
"checkmark" next to the appropriate arrangement, and shall compensate Contractor for out of
pocket expenses as provided in Exhibit A, Paragraph 11.
All billings submitted by Contractor shall contain sufficient information as to the propriety
of the billing to oermit the City to evaluate that the amount due and payable thereunder is proper.
and shall specifically contain the City's account number indicated on Exhibit A. Paralrraph 17
(0 to be charged upon making such payment.
J. Administration of Contract
Each party designates the individuals ("Contract Administrators") indicated on Exhibit A,
Paragraph 12, as said party's contract administrator who is authorized by said party to represent
them in the routine administration of this agreement
4. Term.
This Agreement shall terminate when the Parties have complied with all executory
provisions hereof.
........,
WPC F.V/OMUNGlNEElMJUCN12.92
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Page 4 of 11
A/lachmenl 2
.
.
.
5. Liquidated Damages
The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit
A, Paragraph 13.
From the nature of the services to be rendered, the Contractor and City agree that it is
difficult to fix actual damages which may result from failure on the part of the Contractor to
perform any of its obligations herein and the resulting loss to the City. Therefore, both parties
agree that the Contractor's liability should be limited to and fixed at the sums stated in this
section, as liquidated damages and not as penalty, to be deducted automatically by City from
Contractor invoices for the period(s) in which occurred. The decision of the City Transit
Coordinator is final with respect to any assessment of liquidated damages. The Transit
Coordinator may rely on information supplied by Contractor, by the public or by City staff, as
well as by other means in determining assessment of liquidated damages.
6. Financial Interests of Contractor
A. Contractor is Designated as an FPPC FIler.
If Contractor is designated on Exhibit A, Paragraph 15, as an "FPPC filer", Contractor is
deemed to be a "Contractor" for the purposes of the Political Reform Act conflict of interest and
disclosure provisions, and shall report economic interests to the City Oerk on the required
Statement of Economic Interests in such reponing categories as are specified in Paragraph 15 of
Exhibit A, or if none are specified, then as determined by the City Attorney.
B. Decline to Participate.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor shall not
make, or participate in making or in any way attempt to use Contractor's position to influence
a governmental decision in which Contractor knows or has reason to know Contractor has a
fmancial interest other than the compensation promised by this Agreement.
,
C. Search to Determine Economic Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor warrants and
represents that Contractor has diligently conducted a search and inventory of Contractor's
economic interests, as the term is used in the regulations promulgated by the Fair Political
Practices Commission, and has determined that Contractor does not, to the best of Contractor's
knowledge, have an economic interest which would conflict with Contractor's duties under this
agreement
D. Promise Not to Acquire Conflicting Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor further
warrants and represents that Contractor will not acquire, obtain, or assume an economic interest
WPC P.VlOMe.ENGlNEElNJJUGlJJ2.92
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Page 5 of 11
Altachment 2
during the term of this Agreement which would constitute a conflict of interest as prohibited by
the Fair Political Practices Act
""'"
E. Duty to Advise of Conflicting Interests.
Regardless of whether Contractor is designated as an FPPC Filer, Contractor further
warrants and represents that Contractor will immediately advise the City Attorney of City if
Contractor learns of an economic interest of Contractor's which may result in a conflict of
interest for the purpose of the Fair Political Practices Act, and regulations promulgated
thereunder.
F. Specific Warranties Against Economic Interests.
Contractor warrants and represents that neither Contractor, nor Contractor's immediate
family members, nor Contractor's employees or agents ("Contractor Associates") presently have
any interest, directly or indirectly, whatsoever in any property which may be the subject matter
of the Defmed Services, or in any property within 2 radial miles from the exterior boundaries of
any property which may be the subject matter of the Defined Services, ("Prohibited Interest"),
other than as listed in Exhibit A, Paragraph 14.
Contractor further warrants and represents that no promise of future employment,
remuneration, consideration, gratuity or other reward or gain has been made to Contractor or
Contractor Associates in connection with Contractor's performance of this Agreement
Contractor promises to advise City of any such promise that may be made during the Term of ~.
this Agreement, or for 12 months thereafter.
Contractor agrees that Contractor Associates shall not acquire any such Prohibited Interest
within the Term of this Agreement, or for 12 months after the expiration of this Agreement,
except with the written permission of City.
Contractor may not conduct or solicit any business for any party to this Agreement, or
for any third party which may be in conflict with Contractor's responsibilities under this
Agreement, except with the written permission of City.
.
7. Hold Harmless
Contractor shall defend, indemnify and hold harmless the City, its elected and appointed
officers and employees, from and against all claims for damages, liability, cost and expense
(including without limitation attorneys' fees) arising out of the conduct of the Contractor, or any
agent or employee, subcontractors, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole negligence or sole
willful conduct of the City, its officers, or employees. Contractor's indenmification shall include
any and all costs, expenses, attorneys' fees and liability incurred by the City, its officers, agents,
or employees in defending against such claims, whether the same proceed to judgment or not.
Further, Contractor at its own expense shall, upon written request by the City, defend any such
suit or action brought against the City, its officers, agents, or employees. Contractors'~
WPC F.V1QMlMNGlNEElNJIUGI3J2.92
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Page 6 of 11
Attachment 2
.
,
.
.
indemnification of City shall not be limited by any prior or subsequent declaration by the
Contractor.
8. Termination of Agreement for Cause
If, through any cause, Contractor shall fail to fulfill in a timely and proper manner
Contractor's obligations under this Agreement, or if Contractor shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall have the right to terminate this
Agreement by giving written notice to Contractor of such termination and specifying the effective
date thereof at least five (5) days before the effective date of such termination. In that event, all
finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other
materials prepared by Contractor shall, at the option of the City, become the property of the City,
and Contractor shall be entitled to receive just and equitable compensation for any work
satisfactorily completed on such documents and other materials up to the effective date of Notice
of Termination, not to exceed the amounts payable hereunder, and less any damages caused City
by Contractor's breach.
9. Errors and Omissions
In the event that the City Administrator determines that the Contractors' negligence,
errors, or omissions in the performance of work under this Agreement has resulted in expense
to City greater than would have resulted if there were no such negligence, errors, omissions,
Contractor shall reimburse City for any additional expenses incurred by the City. Nothing herein
is intended to limit City's rights under other provisions of this agreement.
10. Termination of Agreement for Convenience of City
City may terminate this Agreement at any time and for any reason, by giving specific
written notice to Contractor of such termination and specifying the effective date thereof, at least
thirty (30) days before the effective date of such termination. In that event, all finished and
unfinished documents and other materials described hereinabove shall, at the option of the City,
become City's sole and exclusive property. If the Agreement is terminated by City as provided
in this paragraph, Contractor shall be entitled to receive just and equitable compensation for any
,satisfactory work completed on such documents and other materials to the effective date of such
termination. Contractor hereby expressly waives any and all claims for damages or compensation
arising under this Agreement except as set forth herein.
11. Assignability
The services of Contractor are personal to the City, and Contractor shall not assign any
interest in this Agreement, and shall not transfer any interest in the same (whether by assignment
or novation), without prior written consent of City, which City may not unreasonably deny.
12. Ownership, Publication, Reproduction and Use of Material
All reports, studies. information, data, statistics, forms, designs, plans. procedures, systems
and any other materials or properties produced under this Agreement shall be the sole and
Wl'C FfVlOMe.ENGlNEE/NJIUfNI2.92
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Page 7 of 11
Anachmenr 2
')
exclusive property of City. No such materials or properties produced in whole or in pan under
this Agreement shall be subject to private use, copyrights or patent rights by Contractor in the........
United States or in any other country without the express written consent of City. City shall have
unrestricted authority to publish, disclose (except as may be limited by the provisions of the
Public Records Act). distribute, and otherwise use, copyright or patent, in whole or in part, any
such reports, studies, data, statistics. forms or other materials or properties produced under this
Agreement
13. Independent Contractor
City is interested only in the results obtained and Contractor shall perform as an
independent contractor with sole control of the manner and means of performing the services
required under this Agreement City maintains the right only to reject or accept Contractor's
work products. Contractor and any of the Contractor's agents, employees or representatives are,
for all purposes under this Agreement, an independent contractor and shall not be deemed to be
an employee of City, and none of them shall be entitled to any benefits to which City employees
are entitled including but not limited to, overtime, retirement benefits, worker's compensation
benefits, injury leave or other leave benefits.
14. Administrative Claims Requirements and Procedures
No suit or arbitration shall be brought arising out of this agreement, against the City
unless a claim has first been presented in writing and f1led with the City and acted upon by the
City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal """"'"
Code, as same may from time to time be amended, the provisions of which are incorporated by
this reference as if fully set forth herein, and such policies and procedures used by the City in
the implementation of same.
Upon request by City, Contractor shall meet and confer in good faith with City for the
purpose of resolving any dispute over the terms of this Agreement.
15. Attorney's Fees
, Should a dispute arising out of this Agreement result in litigation, it is agreed that the
prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the
claim, including costs and attorney's fees.
16. Statement of Costs
In the event that Contractor prepares a report or document, or participates in the
preparation of a report or document in performing the Defined Services, Contractor shall include,
or cause the inclusion of, in said report or document, a statement of the numbers and cost in
dollar amounts of all contracts and subcontracts relating to the preparation of the report or
document
........
WPC F!.HOMe.EHGINEElNJtunJt2.92
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Page 8 of 11
Attachment 2
.
.
.
17. Miscellaneous
A. Contractor not authorized to Represent City
Unless specifically authorized in writing by City, Contractor shall have no authority to
act as City's agent to bind City to any contractual agreements whatsoever.
B. Contractor is Real Estate Broker and/or Salesman
If the box on Exhibit A, Paragraph 15 is marked, the Contractor and/or their principals
is/are licensed with the State of California or some other state as a licensed real estate broker or
salesperson. Otherwise, Contractor represents that neither Contractor, nor their principals are
licensed real estate brokers or salespersons.
C. Notices
All notices, demands or requests provided for or permitted to be given pursuant to this
Agreement must be in writing. All notices, demands and requests to be sent to any party shall
be deemed to have been properly given or served if personally served or deposited in the United
States mail, addressed to such party, postage prepaid, registered or certified, with return receipt
requested, at the addresses identified herein as the places of business for each of the designated
parties.
D. Entire Agreement
This Agreement, together with any other written document referred to or contemplated
herein, embody the entire Agreement and understanding between the parties relating to the
subject matter hereof. Neither this Agreement nor any provision hereof may be amended,
modified, waived or discharged except by an instrument in writing executed by the party against
which enforcement of such amendment, waiver or discharge is sought.
E. Capacity of Parties
Each signatory and party hereto hereby warrants and represents to the other party that it
has legal authority and capacity and direction from its principal to enter into this Agreement, and
that all resolutions or other actions have been taken so as to enable it to enter into this
Agreement.
F. Governing LawNenue
This Agreement shall be governed by and construed in accordance with the laws of the
State of California. Any action arising under or relating to this Agreement shall be brought only
in the federal or state courts located in San Diego County, State of California, and if applicable,
the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and
performance hereunder, shall be the City of Chula Vista.
Wl'C F.V10MUNGlNEEIM/LJ.O.J/2.92
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Anachmtlll 2
18. Tenn of Agreement:
A. Base Tenn - This Agreement shall become effective upon execution, and the term
shall be the period from July I, 1993 through June 30, 1996.
-~
B. <>otion Tenn
(1) In consideration of the herein Agreement, Contractor hereby grants to City the
below option, exercisable in writing at City's sole election. At any time on or before April I,
1996, City may extend the service provided by Contractor under this Agreement for a period of
two years. Compensation related to such an extension shall be determined through negotiations
between City and Contractor.
(2) It is mutually understood and agreed that all work perfonned and services provided
under the exercised option shall be in strict compliance with all of the requirements of this
Agreement as such may be amended from time to time by mutual agreement.
(3) It is mutually understood and agreed that City is under no obligation whatsoever
to exercise this option. Such option exercise may be by amendment hereto, or by issuance of
a new agreement
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective officers thereunto duly authorized on the date written below their """
signatures.
[end of page. next page is signature page.]
,
........,
WPC F.VlOMIMNGINEER>J/lu.GIJ12.92
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PageJO 01 Il
Attachment 2
.
Signature Page
to
Agreement between City of Chula Vista and [Name of Contractor]
for
IN WITNESS WHEREOF, City and Contractor have executed this Agreement thereby
indicating that they have read and understood same, and indicate their full and complete consent
to its terms:
Dated:
, 19_
CITY OF CHULA VISTA
.
By:
Tim Nader, Mayor
Attest:
. Beverly Authelet, City Clerk
Approved as to form:
Bruce M. Boogaard, City Attorney
.
Dated:
NAME OF CONTRACTOR
By:
Name of person, title
By:
Name of person, title
Exhibit List to Agreement
. ( X ) Exhibit A.
WPC F!oJIOMN:NG/NEEJNJJUfN/2.92
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Page 11 of 11
Attachment 2
Exhibit A
to
Agreement between
City of Chula Vista
and
-..
"
1. Effective Date of Agreement: July 1, 1993
2. City-Related Entity:
(X) City of Chula Vista, a municipal chartered corporation of the State of California
() Redevelopment Agency of the City of Chula Vista, a political subdivision of the
State of California
() Industrial Development Authority of the City of Chula Vista, a
() Other:
form]
, a [insert business
3.
Place of Business for City:
.""",
City of Chula Vista,
276 Fourth Avenue,
Chula Vista, CA 91910
4.
Contractor:
5.
Business Form of Contractor:
( ) Sole Proprietorship
( ) Partnership
( ) Corporation
,
6.
Place of Business, Telephone and Fax Number of Contractor:
[Address]
[City], California 9
Voice Phone (619)
Fax Phone (619)
""'"
:;2:;).- 7 ~
Pagt A-I of 8
Exhibit A
WPC F,WOMe.ENGlNEElMJUG.1l2,92
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7. General Duties:
Contractor's responsibilities shall include but not be limited to;
1. Meeting all operations equipment and maintenance requirements contained in this
RFP, and in compliance with the ADA.
2. Providing all personnel having management, operations, and maintenance expertise
necessary to operate the system.
3. Providing the necessary vehicles according to the specifications detailed in
Attachment 1.
4. Fare collection, accounting, and reporting.
5. Personnel administration.
6. Assisting City in marketing.
7. Scheduling and dispatching vehicles.
8. Data collection and reporting.
8. Scope of Work and Schedule:
A. Detailed Scope of Work:
See Attachment 1 to Exhibit A.
B. Date for Commencement of Contractor Services:
(X) Same as Effective Date of Agreement
() Other:
C. Dates or Time Limits for Delivery of Deliverables:
Deliverable No.1:
Deliverable No.2:
Deliverable No.3:
D. Date for completion of all Contractor services:
June 30, 1996
9. Insurance Requirements:
(X) Statutory Wolker's Compensation Insurance
(X) Employer's Liability Insurance coverage: $1,000,000.
(X) Commercial General Liability Insurance: $5,000,000.
(X) Performance Bond, $50,000
(X) Fidelity Bond, $50,000
WI'C F.'HOMe.ENGfNEEIM//J.GIJ/2.92
Page A-2 of 8
Exhibit A
Q:2-75
10. Compensation:
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A. ( ) Single Fixed Fee Arrangement.
For performance of all of the Defined Services by Contractor as herein required. City shall
pay a single fixed fee in the amounts and at the times or milestones or for the Deliverables set
forth below:
Single Fixed Fee Amount:
, payable as follows:
Milestone or Event or Deliverable
Amount or Percent of Fixed Fee
B. (X) Phased Fixed Fee Arrangement.
(1) For the performance of each phase or portion of the Defmed Services by
Contractor as are separately identified below. City shall pay the fixed fee associated with each
phase of Services. in the amounts and at the times or milestones or Deliverables set forth. The ""'"
fixed monthly fee shall be payable in advance at the begirming of each month upon receipt of
invoice.
Fixed
Fiscal Year Monthly Fee Total Annual Fee
I. FY 1993-94 (July 1. 1993-June 30. 1994) $ $
2. FY 1994-95 (July 1994-June 30. 1995) $ $
3. FY 1995-96 (July 1. 1995-June 30, 1996) $ $
.
(2) Any increase or decrease in the daily operating hours shall result in the
following hourly rate being added to or subtracted from the fixed monthly fee.
Fixed Fee
Fiscal Year Hourly Rate
1. FY 1993-94 (July 1. 1993-June 30. 1994) $
2. FY 1994-95 (July 1994-June 30, 1995) $
3. FY 1995-96 (July 1. 1995-June 30. 1996) $
"""'"
Wl'C F.VlOMUNGlNEERIB/UfN/2.92
22-74
Page A-3 of 8
Exhibit A
c. (X) Hourly Rate Arrangement
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In addition to the fixed fee in Section 10.B., City shall pay Contractor for 8,868 annual
vehicle service operating hours (Option A), or 11,130 annual vehicle service operating hours
(Option B) of time spent by Contractor in the performance of said Services, at the rates or
amounts set forth in the Rate Schedule hereinbelow according to the following terms and
conditions:
(1) (X) Not-to-Exceed Limitation Annual Vehicle Service Hours
Contractor will perform all of the HandYtrans operations based on the
annual vehicle service hours in the Rate Schedule Table shown below.
(2) () Limitation without Further Authorization on Time and Materials
Arrangement
At such time as Contractor shall have incurred time and materials equal to
(" Authorization Limit"), Contractor shall not be entitled to
any additional compensation without further authorization issued in writing and
approved by the City. Nothing herein shall preclude Contractor from providing
additional Services at Contractor's own cost and expense.
Rate Schedule
.
FY 1993-94
FY 1994-95
FY 1995-96
s
s
s
s
s
D. Maximum Total Annual Cost
. Contractor agrees that Contractor will perform all of the Defined Services herein required
of Contractor as follows:
FY 1993-94 S S
FY 1994-95 S S
FY 1995-96 S S
.
Page A4 of 8
WPC F.VlOIINNGlNEE/MIu.cN/2.92 ~:;(-7') Exhibit A
11. Materials Reimbursement Arrangement
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For the cost of out of pocket expenses incurred by Contractor in the performance of
services herein required, City shall pay Contractor at the rates or amounts set forth below:
(X) None, the compensation includes all costs.
Cost or Rate
() Reports, not to exceed $
() Copies, not to exceed $
() Travel, not to exceed $
() Printing, not to exceed $
() Postage, not to exceed $
() Delivery, not to exceed $
() Long Distance Telephone Charges, not to exceed $
() Other Actual Identifiable Direct Costs:
12. Contract Administrators:
City:
Bill Gustafson, Transit Coordinator
707 F Street
Chula Vista, CA 91910
(619) 691-5260
"""'"
Contractor:
,13. Liquidated Damages
A. Liquidated damages may be assessed at the rate of one-thousand ($1,000) dollars
per day for each day after the commencement of this Agreement that Contractor totally fails to
provide any of the required transit service specified in this Agreement
B. Liquidated damages will be assessed at the rate of three hundred ($300) dollars
per occurrence for failure to achieve a satisfactory rating in any category of the annual California
Highway Patrol Safety Compliance report (CHP 343).
C. Liquidated damages may be assessed at the rate of one hundred ($100) dollars per
day for each day Contractor fails to employ and assign to the services covered by this agreement
a Location Manager approved by the Transit Coordinator. In the event Contractor's Location '""'"
W/'C F.V10MIMNG/NEEINJ/UGIJ/2.92
2:<'~7~
Page A-5 of 8
Exhibit A
Manager terminates his or her employment with less than two (2) weeks notice, liquidated
damages will not be assessed until the fifteenth (15th) day following the notice of termination.
. D. Liquidated damages may be assessed at the rate of fifty ($50) dollars per day for
each incident of failure to comply with the following equipment and driver specifications herein:
(1) Failure to clean vehicle interiors daily.
(2) Failure to clean vehicle exterior two times per week.
(3) Failure to provide 8 hour National Safety Council Defensive Driving
Course or equivalent for each driver before that driver operates any vehicle in revenue service.
(4) Failure of driver to wear presentable uniforms while on duty.
(5) Failure to provide each driver 1 hour of safety training per month.
(6) Failure to conduct 1 hour of evaluation check ride quarterly for each driver.
E. Liquidated damages may be assessed at the rate of fifty ($50) dollars per vehicle
per day for failure to insure that wheelchair lifts are operational before a vehicle is assigned to
revenue service.
.
F. Liquidated damages may be assessed at the rate of fifty ($25) dollars per day for
each incident of failure to submit to the City monthly management reports by the 10th day of the
following month.
G. Liquidated damages may be assessed at the rate of fifty ($50) dollars per vehicle
per day for each day Contractor operates a vehicle which does not have functioning heating and
air conditioning.
H. Contractor shall maintain the following minimum performance indicators:
Passengers per Passengers per
Service Mile Service Hour
0.30 3.5
The performance factors will be evaluated on a monthly basis. Total passengers
per service mile is equal to the number of passengers carried divided by the mileage accumulated
by Contractor's vehicles while vehicle is available to transport passengers within the service area.
Total passengers per service hour is equal to the total number of passengers carried divided by
the number of hours that vehicles are available for service within the designated hours of
operation. The City will assess LiQuidated Damages in the amount of $200 for each month both
these standards are not met. In addition to the right of the Citv to terminate the agreement for
. the City's convenience under section 10 of the agreement. failure to meet the performance
WPC F.V10MlMNGINEE/NJ//liN/2.92
Page A-6 of 8
Exhibit A
;l;< -77
indicators of this llaralrraph H for three consecutive months shall, at the OPtion of the City,
constitute an indeoendent basis for tennination of this alrreement br cause under section 8 of this
alrreement
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14. Statement of Economic Interests, Contractor Reporting Categories, per Conflict of Interest
Code:
(X) Not Applicable. Not an FPPC Filer.
( ) FPPC Filer
() Category No. 1. Investments and sources of income.
() Category No.2. Interests in real property.
() Category No.3. Investments, interest in real property and sources of
income subject to the regulatory, pennit or licensing authority of the
department.
() Category No.4. Investments in business entities and sources of income
which engage in land development, construction or the acquisition or sale
of real property.
( )
Category No.5. Investments in business entities and sources of income
of the type which, within the past two years, have contracted with the City
of Chula Vista (Redevelopment Agency) to provide services, supplies,
materials, machinery or equipment.
-.,
() Category No.6. Investments in business entities and sources of income
of the type which, within the past two years, have contracted with the
designated employee's department to provide services, supplies, materials,
machinery or equipment.
() Category No.7. Business positions.
() List "Contractor Associates" interests in real property within 2 radial miles of
Project Property, if any:
15. ( ) Contractor is Real Estate Broker and/or Salesman
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:2a?.--73
Page A-7 of 8
Exhibit A
WPC FNIOMF).ENG/NEElNJ/UfN/2.92
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16. Permitted Subconsultants:
17. Bill Processing:
A. Contractor's Billing to be submitted for the following period of time:
(X) Monthly
() Quarterly
() Other:
B. Day of the Period for submission of Contractor's Billing:
(X) First of the Month (fixed monthly cost)
() 15th Day of each Month
(X) End of the Month (hourly rate cost for service operated)
() Other:
C. City's Account Number:
W1'C F.'>HOMIMNGlNEEJNj/u.G.J/2.92
Page A-8 of 8
Exhibit A
n-7C;
ATTACHMENT 1 TO EXHmIT A
SCOPE OF WORK
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1. INTRODUcnON
The Contractor will provide management and operations of a demand response
transportation system meeting the requirement of the ADA, serving the City of Chula
Vista and portions of San Diego County adjacent to the City. This service area covers
an estimated twenty-five (25) square miles and has an estimated 18,000 seniors and
disabled persons. This service area generally coincides with the service area of Chula
Vista Transit (CVT).
2. SERVICE PROVISION - OPTION A
A. Service Allocation - Cotion A
1)
2)
3)
4)
Davs of Service: Monday through Friday, and Sunday
Hours of Service: Monday through Friday: 7 a.rn. to 6:00 p.m. Sunday:
8:00 a.m. to 2:00 p.rn.
Annual Vehicle Service Hours: 8,868
Service not provided on the following holidays: New Year's Day,
Memorial Day, July Fourth, Labor Day, Thanksgiving Day, and Christmas
Day.
-"
B. Vehicle Utilization - Corion A
1) Contractor shall provide five (5) lift-equipped vehicles.
2) One vehicle shall be provided by Contractor as a spare.
3)
,
Contractor is responsible for: providing service to meet demand during the
days and hours specified in Section 2A; and for allocating vehicle service
hours so as not to exceed 8,868 annual vehicle service hours.
3. SERVICE PROVISION - OPTION B
A. Service Allocation - Cotion B
1) Davs of Service: Monday through Friday, and Sunday
2) Hours of Service; Monday through Friday: 7:00 a.m. to 6:00 p.m.
Sunday: 8:00 a.m. to 2:00 p.m.
3) Annual Vehicle Service Hours - 11,130
""""
Page 1 of 11
Anachmentl to Exhibit A
WPC F.VlOMF:>ENGINEEINlJUGIJ/2.92
:<..:{ --&0
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4.
4)
Service not provided on the following holidays: New Year's Day,
Memorial Day, July Fourth, Labor Day, Thanksgiving Day, and Christmas
Day.
B. Vehicle Utilization - Dotion B
1) Comoonent 1: Ambulatory Service
a. Contractor shall provide four (4) vehicles.
b. One vehicle shall be available as a spare.
2) Comoonent 2: Non-ambulatory Service
a. Contractor shall provide two (2) lift-equipped vehicles.
b. One (1) vehicle shall be used by Contractor as a spare and to
supplement operations if warranted by demand.
ELIGffilLITY
Certification of ADA eligible persons will be done by the Coordinated Transportation
Service Agency (CTSA). Contractor will be responsible for screening non.ADA
certified persons. Any senior or disabled individual may use the system. A senior, for
purposes of this project, is defined as 60 years of age or older. Any disabled individual,
regardless of age, who cannot use, or would have difficulty using, fixed-route transit
services in the Chula Vista area, may use HandYtrans. Questions concerning client
eligibility shall be directed to the Transit Coordinator or his designated representative;
questions concerning ADA eligibility shall be directed to the CTSA.
5.
SYSTEM OPERA nON
A. Contractor shall operate the system in compliance with City operating policies and
local, state, and federal1aws and regulations applicable to this service. Contractor
shall be thoroughly familiar with, and comply with, all ADA requirements related
to this service, including regional coordination efforts such as regional fare and
transfer policies.
B. Contractor's preparation for the transportation service shall comprise those tasks
required to make the system operational, including an initial training and safety
program and service area familiarization.
C.
Contractor's service shall include, but shall not be limited to the following:
Day-to~day operation of the service, including executive and administrative
management; employee supervision, and training of all personnel, (including
drivers, dispatchers, radio personnel, supervisors, and maintenance personnel);
maintaining a list of backup drivers who will be readily available in the absence
WPC F."ilOMIMNGlNURIBI/llN12.92
o(~-81
Page 2 of 11
Attachment I to Exhibit A
H.
of regular drivers to insure operation of the system; maintenance and rep?ir of
equipment; negotiation and administration of subcontracts; providing for public .....\
relations and marketing associated with this agreement as specified by City;
preparation of budgets, analysis, and reports of financial and other matters
pertaining to the project's operations; clerical, statistical, and bookkeeping services
as required in this agreement; and such other work as may be necessary to comply
with the requirements contained herein.
D. Contractor shall test and interview all applicants, and train all successful
applicants. Contractor's personnel wages and work hours shall be in accord with
all government regulations affecting such personnel.
E. Management of the day-to-day operations of the system shall be vested in the
Contractor's location manager, who shall be an experienced employee of the
Contractor. In addition, a responsible employee of the Contractor shall be
available at all times, either by phone or in person to make decisions or provide
coordination as necessary.
F. Contractor should have vehicles arrive at scheduled pickup points as close to the
designated time as possible (at least 95% of all pickups shall be made within 0-20
minutes of scheduled pickup time). Passengers shall be informed by Contractor
of any unforeseen delays.
G.
Contractor's drivers shall report to the location manager all hazardous conditions
(e.g., downed trees and signs) in the service area. Contractor, in turn, shall
inunediately notify the appropriate governmental authority of such conditions and
shall take necessary precautions to safeguard passengers and Contractor's
personnel.
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Trip priority shall be given to ADA certified persons. The ADA regulations
require that "next day service" be provided; therefore, requests for service for a
particular day must be accommodated by Contractor the preceding day during
HandYtrans operating hours. Since HandYtrans currently does not operate on
Saturday, requests for Sunday service made on Saturday must be accommodated
by Contractor; options to meet the requirement include the use of an answering
machine or an answering service. Confirmation of requests for Sunday service
must be made by 5:00 p.rn. on Saturday. The current HandYtrans number
is 425.7433; Contractor shall obtain this number for patrons to call for
making reservations. The Contractor will arrange origin to destination
transportation in a manner designed to accommodate the greatest number of
passengers over the shortest feasible route. Dispatching of vehicles may take
place with less than 24-hour reservation should time and availability pennit..
Patrons will be requesteq to give point of origin, point of destination, and number
of persons in the party. Patrons will be advised of time of pickup. Contractor
will dispatch a vehicle to the point where service is requested. If additional call(s)
on a demand basis are received for pickups in the vicinity of the first call or near
the routing of patrons in the vehicle, and capacity pennits, the vehicle shall
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Page3 of 1I
Attachment 1 to Exhibit A
WPC F.'ifOMIMNGINEElNJ/UG\j12.92
2JI. -J,;(
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deviate from routing to pick up additional passenger(s). Contractor shall do
everything possible to avoid any undue delay of any patron, either at the point of
pickup or en route. Patrons shall not, however, have any control over the route
selected. Pickup of patron shall occur sometime within three (3) minutes before
the time indicated by the dispatcher and not more than seven (7) minutes after the
scheduled pickup time. Contractor's vehicles shall not wait for the patrons more
than two (2) minutes at any point after sounding horn. No animals may be
transported by the system, except for dogs or other animals as permitted under the
ADA accompanying a disabled person. Drivers shall offer reasonable assistance
to patrons entering and exiting the vehicle, but are not required to assist
passengers to or from the building, facility or structure which may be patron's
point of origin or final destination. Patrons who require such special assistance
are encouraged to travel with a companion or attendant who may ride HandYtrans
at no chare:e. In addition, operator has the authority to limit the number and size
of parcels or any other objects, that a patron may transport in order to ensure the
safety and convenience of other patrons.
6.
VEillCLES - OPTION A
Contractor shall be responsible for providing five (5) vehicles all of which shall be
wheelchair lift..equipped, with the following general specifications:
A.
Caoacitv: All five (5) vehicles shall have a minimum capacity of twelve (12)
forward facing seats for passengers, and three (3) wheelchair positions equipped
with seats to accommodate ambulatory passengers when the wheelchair position(s)
are not in use. Wheelchair positions shall be located in the rear of all vehicles,
and wheelchair access to all vehicles shall be in the rear of vehicles.
B. Radios: Contractor will provide a communication system, including a base unit
and mobile units for each vehicle, to be operated on an approved motor carrier
frequency. Contractor shall be resoonsible for installation and maintenance of all
radio eauloment.
C. Fareboxes: Each vehicle shall be equipped with one locked farebox. Contractor
shall be responsible for providing and installing said farebox near the front
passenger entrance door.
D. Wheelchair Restraints: Each wheelchair station shall be equipped with a secure
restraint device that will secure the wheelchair to the vehicle and the wheelchair
passenger in their wheelchair. These devices shall be adjustable to accommodate
various size wheelchairs, and shall meet ADA requirements.
E. Seat Belts: All seats shall be equipped with seat belts.
WPC F.VlOMUNGlNEE/rJJ/UGI3/2.92
Page 4 olll
Attachment 1 /0 Exhibit A
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F.
Electrical and Coolimz Svstem Srecifications: Each vehicle shall be equipped
with a heavy-duty battery, a heavy-duty alternator, and a heavy-duty cooling
system.
-...
G. Air Conditioning: All vehicles must have functional air conditioning units which
shall be operated as needed for the comfort of passengers.
H. Identification: Prior to July I, 1993, all vehicles shall be identified "HandYtrans"
on both sides, front and rear of vehicles. \ Vehicles shall be painted blue and
white. This identification and paint scheme shall be in a size and style to be
approved by City.
I. Vehicle Age: Vehicle must be 1992 model vear or later.
7. VEHICLES - OPTION B
A. Component I: Non-accessible vehicles
Contractor shall be responsible for providing four (4) vehicles with the following
general specifications:
1. Capacity: All vehicles shall have a minimum capacity of four (4) adult
passengers plus the driver.
2.
Seat Belts: Seat belts shall be available for each seated passenger.
-...
3. Air Conditioning: All vehicles must have functional air conditioning units
which shall be operated as needed for the comfort of passengers.
4. Identification: Prior to July .1, 1993, all vehicles shall be identified
"HandYtrans" on at least two sides of the vehicle in a size and style to be
approved by the City.
5. Vehicle Age: Vehicles must be 1992 model vear or later.
B. Component 2: Accessible Vehicles
Contractor shall be responsible for providing two (2) vehicles, both of which shall
be lift-equipped, with the following general specifications:
1.
Capacity: Both vehicles shall have a minimum capacity of twelve (12)
forward facing seats for ambulatory passengers, and three (3) wheelchair
positions equipped with seats to accommodate ambulatory passengers when
the wheelchair position(s) are not in use. Wheelchair positions shall be
located in the rear of vehicles, and wheelchair access shall be in the rear
of vehicles.
""""\
WPC FNIOME>ENGlNEElMIUtN12.92
Page 5 of JJ
Attachment I to Exhibit A
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2.
Wheelchair Restraints: Each wheelchair station shall be equipped with a
secure restraint device that will secure the wheelchair to the vehicle and
the wheelchair passenger in their wheelchair. These devices shall be
adjustable to accommodate various size wheelchairs, and shall meet ADA
requirements.
3. Seat Belts: All seats shall be equipped with seat belts.
4. Electrical and Coolinl! Svstem Specifications: Each vehicle shall be
equipped with a heavy-duty battery, a heavy-duty alternator, and a
heavy-duty cooling system.
5. Air Conditioninl!: All vehicles must have functional air conditioning units
which shall be operated as needed for the comfort of passengers.
6. Identification: Prior to July 1, 1993, all vehicles shall be identified
"HandYtrans" on both sides, front and rear of vehicles. Vehicles shall be
painted blue and white. This identification and paint scheme shall be in
a size and style to be approved by City.
7. Vehicle Al!e: Vehicle must be 1992 model vear or later.
C.
Radios: Contractor will provide a communication system, including a base unit
and mobile units for each vehicle, to be operated on an approved motor carrier
frequency. Contractor shall be responsible for installation and maintenance of all
radio eauipment.
D. Fareboxes: Vehicles operated under Option B must have a farebox, or alternate
means of fare collection, acceptable to the City.
8. MAINTENANCE AND CLEANING OF VEHICLES
For both Options A and B, the Contractor must furnish and maintain vehicles in good
working condition and in good physical appearance. Each used vehicle must have a
documented performance history. The City reserves the right, in its sole discretion, to
reject by notice to Contractor, any vehicle the Contractor proposes to use or subsequently
uses in the performance of this service which the City deems unacceptable.
Contractor shall be responsible for having all maintenance work and cleaning performed
on all vehicles utilized in the provision of service associated with this Agreement.
Maintenance work shall include, but not be limited to all tires, parts, labor, fuel, and
lubricants. Contractor shall allow City access to Contractor's facilities and activities for
purposes of monitoring Contractor's maintenance performance.
WPC F.WOMIMNGINEEJNjIUGl3I2.92
Page 6 of 11
Altachmenll to Exhibit A
.:29..-1>5
The interior of all vehicles used in HandYtrans service shall be cleaned daily; the exterior
of all vehicles shall be washed a minimum of two (2) times per week.
.-..
Safety and mechanical equipment, including wheelchair lifts, shall be maintained in
accordance with all applicable laws and regulations, including Title 13, Article 2 of the
California Administrative Code (Motor Carrier Safety Regulations) and Division 12 of the
California Vehicle Code (Equipment of Vehicles). Contractor shall provide the City with
copies of the annual California Highway Patrol Reports. The City reserves the right to
make periodic inspections of Contractor's vehicles used in this service.
Contractor shall also be responsible for all maintenance and repair work associated with
the mobile radio system.
9. FARES
Fares and transfer policies related to. the service contained in the agreement will be
determined and established by the City and the Metropolitan Transit Development Board
(MTDB). Policies will be in accordance with Section 99268.5 of the Public Utilities
Code, which requires a fare revenue return of ten percent (10%) of the operating expense.
Contractor must recover at least ten percent (10%) of operating expenses from farebox
revenue. Failure to maintain this return may lead to termination of the contract. One
way cash fares shall be $2.00 under both Options A and B for FY 1993-94; transfers to
and from other fixed-route and paratransit systems for ADA certified persons are
permitted.
-..
Fares collected are the responsibility of the contractor and shall be deposited by the
contractor daily at a bank mutually agreed upon by Contractor and City. No
change will be made by the drivers. Contractor is responsible for any fare revenue
losses or shortages until deposited.
10. SERVICE PERFORMANCE
The goal of this service is to provide reliable, effective, and efficient transportation for
ADA certified and other senior and disabled residents of the HandYtrans service area.
The Contractor shall take all actions necessary to accomplish this goal while minimizing
the cost of service to the City.
The Agreement between City and Contractor will contain Liquidated Damages to ensure
quality service.
11. ADVERTISING AND SALES PROMOTION
City shall control all advertising and sales promotion and provide materials for
distribution by Contractor. Contractor shall assist City in conduct of promotion of all
public transit service under City direction and approval. Contractor's drivers shall
periodically be made available to distribute on the vehicles advertising and promotional -..
WPC FtvIOMe.ENGINEElNJJUGlJJ2.92
Page 7 olll
A/lachmenl 1 10 Exhibit A
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material provided by City. Contractor shall also provide additional hours of service as
requested by City for promotional work.
12.
PERSONNEL REQUIREMENTS
Contractor shall be solely responsible for payment of all employees' wages and benefits.
Contractor. without any expense to the City. shall comply with all State laws and
requirements with respect to employee liability, worker's compensation, and
unemployment insurance. Contractor shall also be responsible for withholding of income
tax at its source from employees' wages and, furthermore, operator shall indemnify and
hold harmless the City of Chula Vista, its officials and employees from any liability,
. damages, claims, costs and expenses of any nature arising from alleged violation of such
enactments or from any claims of subrogation provided in such enactments or otherwise.
13. ORNER HIRING AND 1RAINING
A. Contractor shall insure that all drivers are competent, holding valid California
Class "B" license with a passenger endorsement and qualified under all applicable
Federal, State, and local regulations for the operation of the type of vehicles to be
used.
B. Hiring Requirements
I.
Contractor shall recruit and hire a sufficient number of drivers assigned
exclusively to HandYtrans service, and shall have a sufficient number of
backup drivers readily available for any and all contingencies without a
disruption in service.
2. As a condition of employment under the agreement, all personnel
assigned to HandYtrans service must pass tests for drug and alcohol.
use. Drug and alcohol screening shall be conducted prior to
employment in HandYtrans service, and at a minimum, at two (2) year
intervals in conjunction with a physical exam for Class B license
renewal. Screening at more frequent intervals may be conducted by
Contractor as permitted by law.
3. The City requires Contractor to have all employees fingerprinted and
City will conduct a criminal history check on all personnel assigned to
HandYtrans service. The results of the criminal history check will be
confidential information and City will not release this information to
Contractor. However, information obtained on the criminal record of
an individual assigned to HandYtrans service may warrant City
requesting Contractor to remove individual from HandYtrans service. .
City will pay the cost of fingerprinting.
C.
Contractor shall provide thorough training for all personnel in the proper
performance of their duties. Contractor must have a training urogram
WPC F.<J/OMe..ENG/NEElMII1.GII12.92
Page 8 0111
Allachmenl 1 10 Exhibil A
j2$..-b 7
encomDassing the National Safety Council Defensive Driving Course and
instruction in First Aid and CPR Drovided bv a Qualified Red Cross instructor.
This Droe:ram must also direct itself with dealing sDecificallv with transDortini! .......,
seniors. mentallv retarded. and mobility irnDaired Dersons. All new employees
shall receive proper training and instruction at the time of hiring and prior to
being assigned to the service.
14. Contractor shall provide a Location Manager with a least one year of experience in
demand response transportation. The Location Manager must be available during all
hours of system operation.
15. UNIFORMS
Contractor shall purchase uniforms for employees and require employees to wear them.
The design, type, and logo on the uniform shall be subject to City approval. Each
operator shall be furnished a sufficient number of uniform changes so they will appear
neat and clean at the beginning of each shift.
16. DATA COLLECTION AND REPORTING
A. Contractor shall collect data on the operation of the system and supply accurate
data to City in a timely fashion.
B.
Contractor shall maintain a daily office log containing vehicle breakdown, road
calls, missed trips (detailing the cause), complaints (with attached forms,
description of the problem, and how solved), and any compliments received.
.......,
C. On a monthlv basis, Contractor shall submit a management repon containing the
following data to the Transit Coordinator:
1. Number of Revenue Passengers
2. Number of HandYtrans Personal Care Attendants
3. Total Boarding Passengers
4. Number of Wheelchair Passengers
5. Total Vehicle Miles, Revenue Miles, Deadhead Miles per Vehicle
6. Total Vehicle Hours, Revenue Hours, Deadhead Hours per Vehicle
7. Number of Vehicle Accidents
8. Number of Passenger Accidents
9. Number of Road Calls
10. Number of Complaints
11. Number of Full Time Equivalent Employees (Work Hours divided by
166.66)
.......,
Page 9 of 1I
Anachment I to Exhibit A
WPC FioJIOMElENGlNEERlBJUfNJ2.92
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12. Number of Vehicle Trips
13. Average Number of Passengers Per Trip
14. Average Trip Length Per Passenger
15. Total Sample Responses for Deviation Time
16. Number of Arrivals Within 0-10 Minutes of Schedule
17. Number of Arrivals Within 11-20 Minutes of Schedule
18. Number of Arrivals Within 21-30 Minutes of Schedule
19. Number of Arrivals Past 30 Minutes of Schedule
D. Contractor shall compile monthly reports which shall summarize the daily data
collected, giving mileage, revenue and operating cost figures. Also included shall
be statements of problems with proposed solutions and suggestions for future
improvements in service.
E. All transportation data reported to City must be in accordance with Level C of the
Uniform Financial Accounting and Reporting Elements (FARE) as required under
Section 15 of the Urban Mass Transportation Act of 1964, as amended, and the
California Public Utilities Code, Chapter 4, Section 99273.
F.
All reports prepared by Contractor shall be made available to the City at no
charge and shall be the property of the City. Contractor may make presentations
and releases pertaining to the transportation system only with the prior permission
of the City. Papers and other formal publications shall be approved by the City
before they are made public. Operator will provide any other operations reports
and/or data deemed necessary by the City.
17. Contractor shall coordinate closely with City on project and operation status. Contractor
shall attend staff meetings with City as scheduled and perform liaison activities with City
and other transportation modes or companies:
18. Contractor shall adequately equip the dispatch/operations center for the efficient
dispatching of vehicles as well as handling all telephone calls. DiStlatchlotlCrations center
shall have the local Chula Vista teleohone number 425-7433. Dispatch/operations
personnel shall be responsible for coordinating rides between HandYtrans and other
fixed-route or dial-a-ride systems as directed by the Transit Coordinator.
19. Contractor shall be responsible for paying any and all business taxes that may be required
for the operation of the service within the City of Chula Vista and the County of San
Diego.
20.
Contractor shall not be held responsible for losses, delays, failure to perform, or excess
costs caused by events beyond the control of Contractor. Such events may include, but
are not restricted to, the following: Acts of God; fire, epidemics, earthquake, flood, or
other natural disaster; acts of the government; riots, strikes, war, or civil disorder;
unavailability of fuel. City shall not be lill,ble for payment under any of these events.
Wl'C F.VlOMEIENGlNEERoBJUGJ/2.92
2'2 -bf
Page 10 of 11
Attachment 1 /0 Exhibit A
21.
Emergency Procedures: In the event of a major emergency such as an earthquake, dam
failure, or manmade catastrophe, Contractor shall make transponation and communication
resources available to the degree possible for emergency assistance. If the normal line
of direct authority from City is intact, Contractor shall follow instruction of City.
Contractor must attempt to contact responsible City officials and if contact cannot
reasonably be made, Contractor shall make best use of transponation resources following
to the degree possible the direction of the City. Emergency uses of transponation may
include evacuation, transponation of injured, and movement of people to food and shelter.
Contractor shaIl be reimbursed in accordance with Section 4 or, if the normal method
does not cover the types of emergency services involved, then on the basis of fair,
equitable, and prompt reimbursement of Contractor's actual costs. Reimbursement for
such emergency services, only undertaken under direction of the City, shall be over and
above "Maximum Obligation" of this contract. Immediately after. the emergency
condition ceases, Contractor shall reinstate normal transponation services.
22. Audit: Contractor shall permit the authorized representatives of City, the San Diego
Metropolitan Transit Development Board (MIDB), the San Diego Association of
Governments (SANDAG) and the State Department of Transponation to inspect and audit
all data and records of the Contrctor relating to performance under this Agreement.
23.
Transponation Data Reporting: Although no Federal funds are used for this project,
Contractor shall repon transponation data to City in accordance with Level C of the
Uniform Financial Accounting and Reporting Elements (FARE) as required under Section
15 of the Urban Mass Transponation Act of 1964 as amended and the California Public
Utilities Code, Chapter 4, Section 99243.
Page II of II
Attachment] /0 Exhibit A
WPC F.WOM~GlNEElNJJUlNI2.92
:<;< - '1 ()
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.
.
.
ATTACHMENT 3
Check one or both: Option A _
Option B _
TECHNICAL PROPOSAL FORM
MANAGEMENT & OPERA nON OF HANDYIRANS, A DEMAND RESPONSE
COMPLEMENTARY PARATRANSIT SERVICE UNDER THE ADA
Note: Technical Proposals shall be typed on this form, should be concise as possible, and shall
not include promotional material. Additional sheets may be used to amplify responses
to any item in this proposal form where space provided is not adequate. Additional sheets
should clearly indicate which page and item they refer to, and shall be attached to this
form. Responses to tbe questions on tbis form will be evaluated as discussed under
Section IV of tbe RFP.
Proposer bereby makes tbe following proposaI, representations, and certifications:
1)
GENERAL
Firm's Name:
Firm's Telephone No.
Firm's Address:
Name of Individual Responsible for
Preparation of this Proposal:
.
Title:
(Check One):
Proposer is a corporation/partnership/joint venture/sole proprietorship.
Other:
Wl'C F.VlOMF:lENGINEEINJ/UtN/2.92
~P---11
Page 1 of 16
A/tachment 3
2)
If Protloser is a ioint venture: Name each member of the joint venture and identity their
responsibility (include administrative, operational, and financial personnel) for each
participating firm.
PARTICIPATING FIRM
RESPONsmn..ITY
.
Has this joint venture previously worked together?
Yes
No
If yes: 1. For how long?
2. For how many ventures?
3. What type of ventures?
W/'C F.'vlOMe.ENG/NEEIM//LGIJJ2.92
Pag.2 of /6
Attachm.lIl 3
:2 :< - qJ<.
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3)
Does the individual proposing finn, any participating f1nn in any proposed joint venture,
or any proposed subcontractor have any conflict of interest wi.hin the following context?
No person perfonning services for City in connection with any project resulting from
this proposal shall have financial or other personal interest, other than employment
or retention by City, in any contract or subcontract in connection with such project.
No officer or employee of such person perfonning services for City shall have any
financial or other personal interest in any real property acquired for any such project,
unless such interest is openly disclosed upon the public records of the City and such
officer, employee, or person has not participated in property acquisition for or on
behalf of City.
Yes No
4) Provide a brief work history, length of time in business, ownership, and organization
background for proposer, and all participating flnns for a joint venture.
a. List all officers (including titles) of the organization.
,
WPC I'.VlOMEo.ENGINEER\B1UJ:N12.92
Pagt 3 of 16
Allachmtnl 3
9.2-93
b.
If proposer is a partially or fully owned subsidiary of another fIrm, an appropriate
statement must be included identifying all levels of corporate management
required to approve contracts relating to any project resulting from this proposal:
c. Indicate whether a specifIc corporation or joint venture would be formed for sole
purpose of any project resulting from this proposal:
5)
AUDIT AND INSPECTION OF RECORDS:
,
Proposer shall pennit authorized representatives of City to inspect and audit Proposer's
data and records relating to this proposal. Unsubstantiated statements or refusal to pennit
audit may cause the proposal to be declared nonresponsive.
WPC F.'WOMUNGlNEElNJ/UOJ/2.92
,;(.:( r- ?'1-
Page 4 of 16
Anachment 3
"'"'"
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6)
I agree that any contract resulting from the RFP will include a requirement that I obtain
and maintain a Performance Bond in a fonn satisfactory to City in the amowlt of $50,000.
The Bond will be delivered to the City Transit Coordinator within ten (10) days after
selection of Contractor by City Council. Tbe proposal sball be accompanied by a letter
from a corporate surety stating tbat proposer is bondable in tbe amount of $50,000.
Signature
7)
I acknowledge that
is thoroughly familiar with the
(Name of Company)
requirements of the Americans with Disabilities Act (ADA) as. related to the
transportation services of this RFP. If awarded a contract to operate HandYtrans, all
operations procedures and equipment provided under this contract will be in compliance
with the ADA.
Signature
,
Wl'C F.V/OM~EE/MJUGJ12.92
12:2-75
Page 5 of 16
AllachmenI 3
8)
List your management and supervisory employees' and their years of applicable and
senior and disaoled demand response transportation experience. List only employees
expected to be directly involved in providing demand response transportation service for
a contract resulting from this proposal.
""'"
Employee Name DutiesIResponsibilities on Years of How Long
HandY trans Project Relevant with Your
Experience Finn
.
Specifically identify and describe the experience and qualifications of the Location
Manager. Be sure to identify where the required experience was obtained as described
in "MINTh1UM QUALIFICA nONS" and "REFERENCE" sections. Include a resume for
the Location Manager.
-.....
"""\
WPC F.'>HOMEoENGlNEEIM1UG1312.92
Q. a(r-Lt~
Page 6 of 16
Attachment 3
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9)
If Proposer plans to hire additional people to provide this service. then Proposer shall
furnish the number of people to be hired, description of positions. duties. and
responsibility of such people. Include an oI'l!:anization chart showing (1) proposed
management structure by job title and name of individual, and (2) all other job categories
including proposed number of employees in each category.
~
1I7'C F.'ilOMFoDiGINEE1MlLl/:N/2.92
Page 7 of 16
Attachmenl 3
9J<-77
. ---
10)
State number of years Proposer or Proposer's key personnel has provided demand
responsive senior/disabled transportation service. Provide descriptions of service and
include all relevant information, including time spans, type of service, and size of each
operation in tenns of annual mileslhours, total passengers, and other pertinent information.
Identify individual, and provide phone number, who can verify each service described.
Wl'C F.'J/OMElENGlNEElMJUGI312.92
Page 8 of 16
Altachm.1Il J
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11) Management Program: Proposer shall, at a minimum, address the following:
a)
Describe the proposed management approach to operation of a demand response
public transportation service for seniors and disabled persons, and to meet the
ADA Complementary Paratransit Service requirements.
b) How will proposer ensure a high-quality cost-effective service?
c) Describe the proposed method of scheduling trips and dispatching.
d) Describe the proposed method of ensuring on-time performance or vehicle
reliability .
e) Describe proposed procedures for screening potential contractor employees before
hiring and routinely screening employees for:
(1) Druguse
(2) DMV violations
f)
HandYtrans drivers will be required to operate vehicles safely and be
knowledgeable of the regional fare media and regional transfer procedures. In
order to perform these functions completely, it is essential that Contractor
maintain knowledgeable drivers and a low turnover rate. Accordingly, proposal
shall describe:
(1) Techniques to retain knowledgeable, experienced drivers; and
(2) The wage scale and benefits to be paid drivers including new driver
trainees, drivers on probation, and periodic wage increases.
Note: The City is requiring a minimum starting wage of $6.00 Der hour for all
drivers after the end of the probation period.
,
g)
Describe management approach to data collection and reporting and how it would
apply to the requirement of this RFP.
h) Describe employee training program as discussed in Section 13 of Attachment 1,
Statement of Work.
WPC F.'>HOMe.ENGlNEE/MIUCNIZ.9Z
Pagt 9 of 16
AnachmtnI 3
AA-q1
12) Check and complete one of the following to indicate your type of maintenance facility:
/ /
a.
Proposer-owned or leased existing maintenance facility located at
/ /
b.
Proposed subcontractor with an existing maintenance facility located at
(name & address)
c. Describe Proposer's maintenance program, including preventative
maintenance, handling of breakdowns. and major repairs.
Wl'C F.<HOME)ENG/NEElM/J.LGIJJ2.92
Page IO of 16
Attachment 3
-R.R. -Ie> eJ
-...
-...
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13) VEffiCLES - Option A
a.
Provide the following infonnation for the required five (5) vehicle(s) to be used
in this service. If the proposer intends to use more vehicles than five vehicles,
also provide this infonnation on the other vehicles. All of these vehicles must be
wheelchair-lift equipped and meet ADA requirements.
Vehicle ID 1# Passenger Number of MaIte/MOdeI Model Current Mileage
Seating Wheelchair of Vehicle Year
Capacity on Tiedown
Fixed Seats Stations
1.
2.
3.
4.
S.
If new vehicles will be purchased or leased, the Vehicle I.D. Number is not necessary. All other
infonnation must be provided. Failure to provide the specific vehicle information requested
above may cause the Proposal to be deemed nonresponsive. All nonresponsive proposals
shall be rejected. All vehicles must meet or exceed the requirements described in
ATTACHMENT 1, Section 6.
.
WPC F.V/OMe.ENGlNEEJNJJUCN12.92
.2:2..-101
Page 11 of 16
Attachment 3
13) Vehicles - Ootion A (continued)
b.
Provide the following additional information for the required five vehicles.
~
Write a yes or no for each vehicle in each of the following columns:
Docs Ihe vehicle have a Docs the vehicle have Is the vehicle equipped with a
mobile two-way radio? functioning heating and air- fU'St aid kit, fire extinguisher
conditioning? and a reflector kit?
I.
2.
3.
4.
5.
.......
.......
Wl'C F.'ilOME>ENGlNEElMJLLGI3/2.92
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Page 12 of 16
Atrac:hmenl3
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14)
Vehicles - OIltion B
Provide the following information for the six (6) vehicle(s) to be used in this service. If
the proposer intends to use more vehicles than six vehicles, also provide this information
on the other vehicles. Two (2) of these vehicles must be wheelchair-lift equipped. All
vehicles must meet ADA requirements.
Vehicle ID # Passenger Number of MakeIModel Model Current Mileage
Sealing Wheelchair of Vehicle Year
Capacity Tiedown
on Fixed Stations
Seats
l.
2.
3.
4.
5.
6.
.
If new vehicles will be purchased or leased, the Vehicle 1.0. Number is not necessary.
All other information must be provided. Failure to provide the specific vehicle
information requested above may cause the Proposal to be deemed nonresponsive.
All nonresponsive proposals shall be rejected. All vehicles must meet or exceed the
requirements described in ATTACHMENT 1, Section 7.
Wl'C F!J/OME>ENGlN/iEIMIUGJ12.92
Pagt 13 of 16
Attachmtnl 3
,;42-103
14) Vehicles - Ootion B (continued)
b.
Provide the following additional information for the required six (6) vehicles.
..........
Write a yes or no for each vehicle in each of the following columns:
Does the vehicle have a Does the vehicle have Is the vehicle equipped with a
mobile two-way radio? functioning healing and air- tint aid kit, fire extinguisher
. conditioning? and a refleclOr kit?
1.
2.
3.
4.
5.
6.
..........
..........
WPC F.WOMIMNGlNEE1MJULN/2.92
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Page 14 of 16
A/tQchmenl J
15)
REFERENCES
.
Provide names, addresses, and telephone numbers of at least four (4) people from
different organizations who have personal knowledge of your firm's ability to provide
elderly and handicapped demand response transportation service and would be willing to
. provide information to the City. If a joint venture is proposed, provide four (4) references
for each partner in the joint venture.
1) Name of Person
Title
Phone Number
Firm Name
Firm Address
2) Name of Person
Title
Phone Number
Firm Name
Firm Address
.
3) Name of Person
Title
Phone Number
Firm Name
Firm Address
,
4) Name of Person
Title
Phone Number
Firm Name
Firm Address
.
WPC F.'>HOMN:NGlNUlMlUGlJ12.92
:<.2 -{os-
Pagt 15 of 16
AUachmtnl 3
16) This Proposal is an offer to do the work as described in this proposal, including Price
Proposal Form and the Request for Proposals.
This proposal shall remain valid for
days from the deadline
date for proposal receipt by the City.
(minimum 120)
SIGNA TIJRE:
(Person with legal authority to bind Proposer)
SIGNER'S NAME AND TITLE:
DATE SIGNED:
WPC F.VlOMeJiNGINEElrlBJi.LGIJlZ.92
Page 16 of 16
Attachment 3
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ATTACHMENT 4
PRICE PROPOSAL FORM - OPTION A
Please provide cost information for this proposal on Option A in the format requested.
Components of Proposer's fixed fee and hourly rate shall be detailed in Tables lA, 1B, and IC.
Start-up costs, if any, shall!!.Q1 be included in Table 1, but must be shown below.
ODtion A
A.
Start-up Costs
$
Total
Please list main components and cost
associated with each.
Comoonent
Cost
$
$
$
B.
Total 36-month cost
$
Total
C.
Total contract cost for 36 months
$
Total (A & B)
Page I of II
Attachment 4
W1'C F.VlOMUNGlNEEIMlUCN12.92
.:l2-I07
PRICE PROPOSAL FORM - OPTION A
TABLE lA: July I, 1993 - June 30, 1994
Cost Breakdown (not including lump sum start-up costs)
-..",
PROPOSED TOTAL ANNUAL
COSTS
OPTION A
Vehicle Service Monthly
Expense Object Class Class No. Hourly Rate Fixed Fee
Cost Components Cost Components
Labor 501.00
. Operators salaries &; wages 501.01
. Msintenance saIari.. &; wages 501.02
. Management salaries &; wages 501.03
Fringe Benefits '502.00
Services 503.00
Materials &; Supplies 504.00
. Die..l FuellGasoline 504.01
. Lubricants. Gas, Misc. ($I.OOIgal) 504.02
. Tires &; Tubes 504.03
. Vehicle Maintenance Parts 504.04
. Other Materials &; Supplies 504.05
Utiliti.. 505.00
Casualty &; Liability Costs 506.00
T.... 507.00
Miscellaneous Expens.. 509.00
Expense Trana!.... 510.00
Interest Expense 511.00
Le.... &; Rentals 51200
Depreciation & Amortization 513.00
Management Fee, Profit 514.00
Total Annual Hourly Cost Components'1) (I) (~ .. Total Annual
(excluding any start-up costs) $ $ Monthly Fixed
Cost Components
Total Hourly Rate (Based on 8,868 hrs)'~ '" (') (~ Fixed Fee Hourly
(Annual cost'1) + 8,868 hrs) $ $ Rate
$ Total Annual Cost
-For cut compariIoa JMIrPC*lI. 11M $1.00 peI'..1Ioa ror fuel. (I) + (2)
-.,
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WPC F.WOMUNGINEEIN1Juc.312.92
.:{%( ,-108'
Page 2 of IJ
Attachment 4
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PRICE PROPOSAL FORM. OPTION A
TABLE 1B: July 1, 1994 - June 30, 1995
Cost Breakdown (not including lump sum start-up costs)
PROPOSED TOTAL ANNUAL
COSTS
OPTION A
Vehicle Service Monthly
Expense Object Class Class No. Hourly Rate Fixed Fee
Cost Components Cost Components
Labor 501.00
. Operators salaries &. wages 501.01
. Maintenance salaries &. wages 501.02
. Management salaries & wages 501.03
Fringe Benefits 502.00
Services 503.00
Materials & Supplies 504.00
. Diesel Fuel/Gasoline 504.01
. Lubricants, Gas, Misc. ($I.00/gal) S04.02
. Tires & Tubes 504.03
. V chicle Maintenance Parts 504.04
. Other Materials & Supplies 504.05
Utilities 505.00 .
Casualty & Liability Costs 506.00
Taxes 507.00
Miscellaneous Expenses 509.00
Expense Transfers 510.00
Interest Expense 511.00 .
Leases & Rentals 512.00
Depreciation & Amortization 513.00
Management Fee, Profit 514.00
Total Annual HO\D'ly Cost Components'l) ,I) ,> (2) Total Annual
(excluding any start-up costs) $ $ Monthly Fixed
Cost Components
Total HO\D'ly Rate (Based on 8,868 hrs)'" 'I) ,~ (4) Fixed Fee Hourly
(Annual cost'" + 8,868 hrs) $ $ Rate
$ Total Annual Cost
-For 1*1 comparisoD purpoHI. lDe $1.00 per JlUoa for fuel. (I) + (2)
Wl'C F.VlOM/MNGlNEE1NJ/UfN/2.92
Pagd of 11
AttachmenI 4
~.t- /OCf
PRICE PROPOSAL FORM. OPTION A
TABLE lC: July 1, 1995 - June 30, 1996
Cost Breakdown (not including lump sum start-up costs)
"""'"'\
PROPOSED TOTAL ANNUAL
COSTS
OPTION A
Vehicle Service Monthly
Expense Object Class Class No. Hourly Rate Fixed Fee
Cost Components Cost Components
Labor 501.00
. Operators salaries & wages S01.01
. Maintenance salaries & wages SOI.02
. Management salaries & wages 501.03
Fringe Benefits 502.00
Services 503.00
Materials & Supplies 504.00
. Diesel FueIJGasoline 504.01
. Lubricants, Gas. Misc. ($I.OOIgal) . 504.02
. Tires & Tubes 504.03
. Vebiele Maintenance Parts 504.04
. Other Materials & Supplies 504.05
Utilities 505.00
Casualty & Liability Costs 506.00
Taxes 507.00
Miscellaneous Expenses 509.00
Expense Transfers 510.00
Interest Expense 511.00
Leases & Rentals 512.00
Depreciation & Amortization 513.00
Management Fee. Profit 514.00
Total Annual Hourly Cost Components'" '" '0 (7) Total Annual
(excluding any start-up costs) $ $ . Monthly Fixed
Cost Components
Total Hourly Rate (Based on 8.868 hrs)'3) (3) ,'> (4) Fixed Fee HoW'Jy
(Annual cost''' + 8.868 hrs) $ $ Rate
$ Total Annual Cost
"For cost c:omparisoD puI'pCI"$. use $1.00 per ..Uoo ror fuel. (I) + (2)
"""'"'\
-...
WPC Fi'J/OMe.ENGINEElNJIUG\i12.92
';<':(,-.1 t 0
Page 4 of II
Attachment 4
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PRICE PROPOSAL FORM . OPTION B
Please provide cost information for this proposal on Option B, Comnonents I and 2, in the
format requested. Cost line items of Proposer's fixed fee hourly rate shall be detailed in Tables
lA, IB, and IC for each comnonent of Dotion B. Start-up costs, if any, shall!lQ! be included
in Table 1, but must be shown below.
C.
Total 36-month cost (Component 2)
(Includes fixed fee and hourly rate)
$
Total
C.
Total contract cost for 36 months
$
Total (A, B, & C)
Wl'C F."HOMM:NGINEE/MJUlN/2.92
PageS of Jl
Anachmenl 4
#tl-{ , I
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PRICE PROPOSAL FORM - OPTION B - Component 1
TABLE lA: July 1, 1993 - June 30, 1994
Cost Breakdown (not including lump sum start-up costs)
"""
PROPOSED TOTAL ANNUAL
COSTS
OPTION B
Vehicle Service Monthly
Expense Object Class Class No. Hourly Rate Fixed Fee
Cost Components Cost Components
Labor SOI.00
. Operators salaries '" wages S01.01
. Maintenance salaries &: wages SOI.02
. Management salaries '" wages S01.03
Fringe Benefits S02.00
Services S03.00
Materials '" Supplies S04.00
. Diesel Fuel/Gasoline S04.01
. Lubricants, Gas, Misc. ($I.OOIgal) S04.02
. Tiles '" Tubes S04.03
. Vehicle Maintenance Parts 504.04
. Other Materials '" Supplies S04.0S
Utilities S05.00
Casualty '" Liability Costs S06.00
Tax.. S07.00
Miscellaneous Expenses 509.00
Expense Transfers S 10.00
Interest Expense . SII.00
Leases'" Rentals S 12.00
Depreciation &: Amortization S13.00
Management Fee, Profit SI4.00
Total Annual Hourly Cost Components'1) (I) '" '" Total Annual
(excluding any start. up costs) $ $ Monthly Fixed
Cost Components
Total Hourly Rate (Based on 1,3S5 hrs)(~ ,~ '" ('J Fixed Fee Hourly
(Annual cos{1) + 1,3S5 hrs) $ $ Rate
$ Total Annual Cost
-For COIl comparboa ~. uae $1.(10 pII' lallo8 Cor fuel. (I) + (2)
"""
"'"'"
WPC F.V10MUNGlNEEINJ/LJ.(N/2.92
~;z <c- t t.:z
Page 6 of II
Altachmenl4
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PRICE PROPOSAL FORM - OPTION B - Component 2
TABLE lA: July I, 1993 - June 30, 1994
Cost Breakdown (not including lump sum start-up costs)
. PROPOSED TOTAL ANNUAL
COSTS
OPTION B
V.mcle Service Monthly
Expense Object Class Clas. No. Hourly Rate Fixed Fee
Co.t Components Co.t Components
Labor SOUlO
. Operaton .alaries &: wages SOl.Ol
. Maintenance salaries &: wages SOl.02
. Management salaries &: wag.. SOl.03
Fring. Ben.lits S02.00
Services S03.00
Materials &: Supplies S04.00
. Di...l Fu.l/Gasolin. .
S04.0l
. Lubricants, Gas, Misc. ($l.OOIgal) S04.02
. Tire. &: Tubes S04.03
. Vehicle Maintenance ParIll S04.04
. Other Material. &: Supplies S04.OS
Utiliti.. SOS.OO
Casualty &: Liability Co.ts S06.00
Taxes S07 .00
Miscellaneous Expenses S09.00
Expense Transf... SIO.OO
lot....t Expens. Sll.OO
Le.... &: R.ntals Sl2.00
Depreciation &: Amortization S13.00
Management Fee, Prolit SI4.00
Total Annual HoID"Iy Coot Compon.nts''' (I) '" '" Total Annual
(.xcluding any start-up co.ta) $ $ Monthly Fixed
Co.t Componenta
Total HolD"ly Rate (Based on 3,77S hrsf~ (3) (') (<) Fix.d Fee HOlD"ly
(Annual co.~" + 3,77S hrs) $ $ Rate
$ Total Annual Co.t
01'0<_ ___ _. _ $t.oo.... aalloo r..lUoI. (1) + (2)
II'1'C F.WOMe.ENGlNEEIMllUN/2.92
Page 7 of 11
AttachmenI 4
:< ek-I J3
PRICE PROPOSAL FORM. OPTION B - Component 1
TABLE 1B: July 1, 1994 - June 30, 1995
Cost Breakdown (not including lump sum start-up costs)
~
PROPOSED TOTAL ANNUAL
COSTS
OPTION B
Vehicle Senrice Monthly
Expense Object Class Class No. Hourly Rare Fixed Fee
Cost Components Cost Components
Labor 50J.()0
. Operators salaries & wages 501.01
. Maintenance salaries &. wages 501.02
. Management salaries &. wages 501.03
Fringe Benefits 502.00
Services 503.00
Materi.ls & Supplies 504.00
. Diesel Fuel/Gasoline 504.01
. Lubricants, Gas, Misc. ($l.oo/g.l) 504.02
. Tires & Tubes 504.03
. Vohicle Maintenance Parts 504.04
. Other Materials & Supplies 504.05
Utilities 505.00
Casualty & Liability Costs 506.00
Taxes 507.00
Miscellaneous Expenses 509.00
Expense Transfers 510.00
Interest Expense 511.00
Leases & Rentals 512.00
Depreciation &. Amortization 513.00
Management Fee, Profit 514.00
Total Annual Hourly Cost Components(l) (I) (~ (ll Total Annual
(excluding any start-up oosts) $ $ Monthly Fixed
Cost Components
Total Hourly Rate (Based on 7.355 hrs)(" (J) (4) (4) Fixed Fee Hourly
(Annu.l oost''' + 7.355 hrs) $ $ Rate
$ Total Annual Cost
-For cost coqwiloD pwposcs, ..e $1.00 per .a1loo ror fuel. (I) + (2)
.~
^"""'.
WPC F.V10M8ENGfNEElNJlu.GI312.92
Page 8 of 11
Attachment 4
~~-f!4-
.
.
.
PRICE PROPOSAL FORM. OPTION B - Component 2
TABLE 1B: July 1, 1994 - June 30, 1995
Cost Breakdown (not including lump sum start-up costs)
PROPOSED TOTAL ANNUAL
COSTS
OPTION B
Vehicle Service Monthly
Expense Object Class Class No. Hourly Rate Fixed Fee
Cost Components Cost Components
Labor 50U)()
. Operalors salaries '" wages S01.01
. Maintenance salaries Be. wages 501.02
. Management salaries &. wages 501.03
Fringe Benefits 502.00
Services 503.00
Malerials '" Supplies 504.00
. Diesel Fuel 504.01
. Lubricants, Gas, Misc. ($I.00/gal) 504.02
. Tires'" Tubes 504.03
. Vehicle Maintenance Parts 504.04
. Other Malerials '" Supplies 504.05 .
Utilities 505.00
Casualty '" Liability Costs 506.00
Taxes .
507.00
Miscellaneous Expenses 509.00
Expense Transfers 510.00
Interest Expense 511.00
Leases '" Rentals 512.00
Depreciation'" Amortization 513.00
Management Fee, Profit 514.00
Total Annual Hourly Cost Components(1) (I) (~ (~ Total Annual
(excluding any start-up costs) $ $ Monthly Fixed
Cost Components
Total Hourly Rale (Based on 3,775 hrst~ (~ (<, (<, Fixed Fee Hourly
(Annual cost I) + 3,775 hrs) $ $ Rate
$ Total Annual Cost
-For ,*t compuUon pm'pOMS. use $1.00 per aaDoa for fuel. (1) + (2)
WPC F.VlOME>ENG1NEE/lIB1UG'oJ/2.92
Page 9 of 11
Allachment 4
a?Pl.-IIS-
PRICE PROPOSAL FORM - OPTION B - Component 2
TABLE lC: July I, 1995 - June 3D, 1996
Cost Breakdown (not including lump sum start-up costs)
"""'\
PROPOSED TOTAL ANNUAL
COSTS
OPTION B
Vehicle Service Monthly
Expense Object Class Class No. Hourly Rate Fixed Fee
Cost Components Cost Components
Labor 501.00
. Operators salaries &; wages 501.01
. Maintenance salaries & wages 501.02
. Management salaries & wages 501.03
Fringe Benefits 502.00
Services 503.00
Materials & Supplies 504.00
. Diesel Fuel/Gasoline 504.01
. Lubricants. Gas. Misc. ($I.OOIgal) 504.02
. Tires & Tubes 504.03
. Vehicle Maintenance Parts 504.04
. Other Materials & Supplies 504.05
Utilities 505.00
Casualty & Liability Costs 506.00
Tax.. 507.00
Miscellaneous Expenses 509.00
Expense Transfers 510.00
Interest Expense 511.00
Leases & Rentals 512.00
Depreciation &; Amortization 513.00
Management Fee. Profit 514.00
Total Annual Hourly Cost Components'l) (I) '" '" Total Annual
(excluding any start-up oosts) $ $ Monthly Fixed
Cost Components
Total Hourly Rate (Based on 3.n5 hrs)'" '" (4) (4) Fixed Fee Hourly
(Annual oosrl) + 3,n5 hrs) $ $ Rate
$ Total Annual Cost
-For cost compariloa purpm., use $1.00 per .&1100 fot fuel. (1) + (2)
---..
......."
~<""'f/C
Page 10 of II
Attachment 4
Wl'C F.WOM~GINEElNJIUt:N12.92
.
.
.
PRICE PROPOSAL FORM. OPTION B - Component 2
TABLE lC: July I, 1995 - June 30,1996
Cost Breakdown (not including lump sum start-up costs)
PROPOSED TOTAL ANNUAL
COSTS
OPTIONB
Vehicle Service Monthly
Expense Object Class Class No. Hourly Rale Fixed Fee
Cost Components Cost Components
Labor 501.00
. Operato... salaries 8< wages 501.01
. Maintenance salaries & wages 501.02
. Management salaries & wages 501.03
Fringe Benefits 502.00
Services 503.00
Materials 8< Supplies 504.00
. Diesel Fuel/Gasoline 504.01
. Lubricants, Gas. Misc. ($I.OOIgal) 504.02 .
. Tires 8< Tubes 504.03
. Vehicle Maintenance Parts 504.04
. Other Materials 8< Supplies 504.05
Utilities 505.00
Casualty 8< Liability Costs 506.00
Taxes 507.00
Miscellaneous Expenses 509.00
Expense Transfers 510.00
Interest Expense 511.00
Leases 8< Rentals 512.00
Depreciation 8< Amortization 513.00
Management Fee. Profit 514.00
Total Annual Hourly Cost Components')) (I) ,~ (2) Total Annual
(excluding any start-up costs) $ $ Monthly Fixed
Cost Components
Total Hourly RBle (Based on 3.775 hrs)')) ,)) '" (4) Fixed Fee Hourly
(Annual cost") + 3.775 hrs) $ $ Rale
$ Total Annual Cost
.For cost c:ompariJoa purpoM6. use $1.00 per CaUoa. for fuel. (I) + (2)
Wl'C F.'>HOMElENGINEElNJILLfNJ2.92
Page 11 of 11
Attachment 4
fZ~ -117
ATTACHMENT 5
Expense Object Class Defmitions
"""""
501.00
Labor
"Labor" is the pay and allowances due employees in exchange for the labor
services they render in behalf of the transit system. It is necessary to distinguish
the allowances to be included in "Fringe Benefits". The "Labor" allowances
include payments direct to the employee arising from the performance of a piece
of work, such as shift differentials, overtime premiums, minimum guarantees, etc.
The "Fringe Benefit" allowances include payments direct to the employee, but not
arising from the performance of a piece of work. The latter allowances include
paid absence for illness, holidays, vacations, jury duty. etc.
501.01
Labor - Ooerators' Salaries and Wages
The labor of employees of the operator who are classified as revenue vehicle
operators, dispatchers, driver trainers or supervisors.
501.02
Labor - Maintenance Salaries and Wages
.........
The labor of employees of the operator who are classified as maintenance
employees.
501.03
Labor - Management Salaries and Wages
The labor employees of the transit system who are classified as management
employees including senior management staff, general manager/transit coordinator,
accounting, personnel, clerical and director of safety/training.
502.00
Fringe Benefits
"Fringe Benefits are payments or accruals to others (insurance companies,
governments, etc.) on behalf of an employee and payments or accruals direct to
an employee arising. from something other than his performance of a piece of
work. These payments are operator costs cover and above "Labor" costs, but still
arising from the employment relationship.
........
WPC F.'WOMe.ENGlNEElNJJUG\312.92
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Pagel 014
AtlachmenJ 5
.
.
.
503.00
504.00
504.01
504.02
504.03
,
504.04
Services
"Service" is labor and other work provided by outside organizations for fees and
related expenses. In most instances, service from an outside organization is
procured as a substitute for in-house employee labor, except in the case of
independent audits which could not be performed by employees in the first place.
The substitution is usually made because the skills offered by the outside
organization are needed for only a short period of time or are better than internally
available skills. The charge for these services is usually based on the labor hours
invested in performing the service.
Materials and Suoolies Consumed
"Materials and Supplies are tangible products obtained from outside suppliers or
manufactured internally. Freight-in, purchase discounts, cash discounts, sales
taxes and excise taxes (except on fuel and lubricants) are to be included in the
cost of the material or supply. Charges to these expense accounts will be for the
materials and supplies issued from inventory for use and for the materials and
supplies purchased for immediate use, i.e., without going through inventory.
~
The cost of gasoline used in vehicles before taxes are added.
Lubricants and Other Fuel
Includes all lubricating oil, transmission fluid, and grease for use in vehicles and
gasoline for support vehicles.
Tires and Tubes
Lease payments for tires and tubes rented on a time period or mileage basis.
Cost of tires and tubes for replacement of tires and tubes on vehicles.
Vehicle Maintenance Parts
Cost of vehicle parts directly attributable to maintenance of buses and support
vehicles.
Page 2 of4
Attachment 5
WPC F.'JIOMlMNGlNEE/Nllu.G\312.92
:1..;).._1/1
504.05
505.00
506.00
507.00
509.00
510.00
Other Materials and SUDDlies
-..
Cost of materials and supplies not specifically identified in object classes 504.01
- 504.04 issued from inventory or purchased for immediate consumption. e.g.,
cleaning supplies, office forms, etc.
Utilities
"Utilities" are payments made to various utilities for utilization of their resources
(e.g., electric, gas, water, telephone, etc).
Casualtv and Liabilitv Costs
"Casualty and Liability Costs" include cost elements covering:
protection of the operator from loss through insurance programs.
compensation of others for their losses due to acts for which the transit system is
liable, and
recognition of the cost of a miscellaneous category of corporate losses.
The costs of repairing damaged property are recorded in labor, fringe benefit, material and
services object classes. The costs of writing off property damage beyond repair are ""'"
recorded in an object class for depreciation. The costs of operator employees engaged
in insuring and processing claims for and against the operator are recorded in labor and
fringe benefit object classes:
Taxes
"Taxes" are those taxes levied against the operator by Federal, state, and local
governments. Sales and excise taxes on materials and services purchased other
than fuel and lubricants are not included in this category, but are accounted for as
part of the base price of the material or service.
Miscellaneous EXDenses
"Miscellaneous Expenses" are those expenses which cannot be attributed to any
of the other major expense categories (i.e., 501.00 - 507.00 and 509.00 - 514.00).
EXDense Transfers
"Expense Transfers" are accounts to be used for reporting adjustments and
reclassifications of expenses previously recorded.
........,
Page 3 0/4
AUachmenl 5
W.PC F.'JIOMMNGlNEElNJJlliNJ2.92
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.
.
.
511.00
512.00
513.00
514.00
Interest Exoense
"Interest Expense" are charges for the use of borrowed capital incurred by the
operator.
Leases and Rentals
"Leases and Rentals" are payments for the use of capital assets not owned by the
operator.
Depreciation and Amortization
"Depreciation and Amortization" are charges that reflect the loss in service value
of the operator's assets.
Manae:ement Fee. Profit. Other
Specify.
Page 40{4
Attachment 5
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COUNCIL AGENDA STATEMENT
SUBMITIED BY:
Item..~ 3A
Meeting Date 5/11/93
Resolution 17) Jt! Approving the conversion of two vehicles to
CNG, amending the FY 1992-93 budget, and appropriating funds
ilIA lC
Director of FinancJ:/ f/ .{fi ,1~ /
Director of Public Works l'
ITEM TITLE:
REVIEWED BY:
City Manager (ft')!.
(4/5ths Vote: YesxNo->
At the City Council meeting of April 27, 1993, Council was asked to accept bids and
award contracts for the purchase of trucks previously approved in the FY 1992-93
budget. Council continued that item until the May 11, 1993, Council meeting so that
staff could do two things.
1. Clarify whether consideration of local sales tax generation would have
changed the bid award.
2. Make a recommendation on possible conversion of these vehicles to
alternate fuels.
This agenda statement will address the conversion and also discuss local sales tax.
The previous agenda statement and its accompanying resolution which addressed the
items being purchased and the award of bids are attached and not changed.
RECOMMENDATION: That Council approve the immediate conversion (upon receipt)
of the two compact 4 x 4 pick-up trucks to CNG (Compressed Natural Gas). Authorize
staff to return to Council during FY 1993-94 for conversion of the remaining vehicles.
Amend the FY 1992-93 budget by appropriating $8,200.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION: The table below shows the trucks recommended for purchase, the
price submitted by the lowest bidder, and how much above that Fuller Ford would be
with the consideration of local sales tax generation.
J3A-1
';3~
Page 2, Item___
Meeting Date 5/11/93
Two compact 4x4 pick-up
trucks
$27,439.48
FULLER FORD BID
AMOUNT
PLUS $883.34
ITEM
LOW BID AMOUNT
One one ton cab and
chassis truck with survey
body
$25,391.29
PLUS $2,055.20
One 3/4 ton cab and
chassis truck with park
maintenance service body
$14,523.42
PLUS $662.74
One 3/4 ton cab and
chassis truck with animal
collection body
$20,031.15
PLUS $937.66
As indicated above, when staff proposed the purchase of these vehicles at the April
27, 1993, meeting, Council requested that the item be continued for two weeks and
that staff examine the conversion of some or all of these vehicles to alternate fuel.
While staff is still in the process of examining alternate fuels, it is expected that the
ultimate recommendation will be a mix of electrical, CNG, and flexible fuel(methanol)
vehicles. At this point, what is known about each of the fuels is summarized below:
. Propane Not recommended for consideration since it does nothing to
reduce carbon monoxide emissions.
. CNG A local fueling facility is available at the Chula Vista Elementary
School District transit yard at 84 East "J" Street. Staff is still negotiating
with District staff to ensure 24 hr per day, seven days per week access. CNG
is a clean burning fuel that reduces all three major emissions. Additionally,
SDG&E will pay for up to half the conversion costs for converting any of the
City's gasoline vehicles or half of the difference in cost between the CNG,
Full Size GMC 1/2 ton pickup and its comparable gasoline burning engine
price. The California Energy Commission will pay the remaining half of the
incremental costs for the CNG Full Size GMC pick-ups. The California State
Energy Commission expects to have a program sometime next fiscal year
that will pay up to half of the conversion costs for retrofit of medium duty
vehicles. Medium duty vehicles are the 3/4 and one ton cab and chassis
trucks being requested for Parks & Recreation, Animal Control, and the
Survey Crew. The State does not have a program that will allow us to
purchase new 4 x 4 pick-ups for the inspectors or pay for their retrofit. This
means that if Council accepts staff's recommendation to p.urchase all the
vehicles and retrofit the two 4 x 4 compact pick-ups, the City would be able
to recover half of the $8,200 conversion cost(from SDG&E) but not the
remainder.
):JA ,,;.
.2:1 A
Page 3, Item___
Meeting Date 5/11/93
. Methanol M-S5 Methanol reduces reactive hydrocarbons by about 60%,
carbon monoxide by about 10-20%, and releases similar amounts of nitrogen
dioxide as compared to unleaded gasoline. There seems to be some dispute
in the literature that staff has reviewed as to whether or not methanol poses
any special danger to mechanics working on methanol vehicles for a
standard work day. In fact, the last paragraph of the "APWA Alternative
Fuels" brochure given to Council says, "Even though methanol presents a
significant health risk, in experimentation by transit operators, the Urban
Mass Transportation Administration reports that there have been no
incidents reported in four years of experimentation." Staff does know that
special ventilation systems in the Equipment Maintenance shop will be
required since methanol vapor has a density 1.1 times that of air. At the
present time, the major obstacle to using a few methanol vehicles on a trial
basis is that the nearest fueling facility is at 1221 11th Ave. in downtown
San Diego.
. Bectric Electric vehicles themselves produce no emissions. However, the
generation of the electricity to charge their batteries will pollute the
environment to varying degrees depending on the fuel used. The electrical
vehicles that staff has seen so far have a range of about 50 miles on flat
terrain and are relatively expensive. Staff is especially hopeful that electric
parking control vehicles might be available in the future.
In discussions with Hawthorne Heavy Equipment( the company used by SDG&E for all
of its CNG conversions), staff learned that the expected fuel range for the five trucks
would be as follows:
Compact 4x4 pick-ups 140 - 180 miles
3/4 ton vehicles 150 miles
one ton survey truck 120 miles .
Staff believes that the 4 x 4 Public Works Inspector vehicles are good vehicles to use as
a test for CNG for the City. There are very few cases when inspectors' vehicles would
need to be driven further in a single day than the approximately 140 - 180 mile range
that these vehicles will have. In addition, for the most part, these vehicles are each
driven by a single driver who will be able to provide feedback on the performance of
CNG vehicles.
As discussed in the section on CNG fuel, staff fully expects to return to Council in
FY1993-94 and request that at least two (the survey vehicle and the Parks
maintenance vehicle) of the other three vehicles be converted. Neither of those
vehicles typically puts on more miles than the expected CNG fuel range for a day. The
Animal Control vehicle, however, is another matter. When we receive the vehicle, we
will determine which gasoline fuel tanks can be removed, whether or not they can be
replaced with CNG tanks, and whether any additional CNG tanks can be installed to
provide a range greater than 150 miles. While Animal Control typically puts on an
average of 80 -130 miles a day, there are occasions when a vehicle might be driven
further and having to refuel would be inefficient. When the truck is received, we will
,):J/J"J
Page 4, IteDL~:J~
Meeting Date 5/11/93
take it to Hawthorne Heavy Equipment and ask their opinion on the range that can be
obtained from the converted vehicles. Once Hawthorne is able to physically examine
the vehicle with the animal collection body installed, they will be better able to
determine if additional CNG tanks might be added.
Should Council decide not to bear the expense of half of the conversion costs of the 4
x 4 pick-ups, then staff recommends that Council not approve the resolution
amending the budget and approving the conversion, but that Council still approve the
purchase of the vehicles this year as they are needed. One of the compact 4x4's is for
the additional Public Works inspector added for FYI992-93. The new one ton survey
truck is for the licensed Land Surveyor position added for FY1992-93. The remaining
three vehicles were part of the regular FY1992-93 Equipment Replacement Program.
In fact, the animal control vehicle is currently deadlined and beyond economical
repair.
The Environmental Resource Manager has been working in conjunction with the
Deputy Director of Public Works/Operations and fully supports this recommendation.
Additionally, she has applied for a State grant, which might be able to be used for the
retrofits. If that grant is received prior to the California Energy Commission's
Program, staff will recommend using those funds for retrofit.
As indicated in the table at the beginning of this discussion, the consideration of
locally generated sales tax would not have changed the low bidder for any of the
purchases. In the future, staff will ensure such information is clearly provided to
Council.
FISCAL IMPACT: The fiscal impact of accepting the bids and awarding the contract
for the purchase of trucks is as indicated on the attached previous agenda statement.
In short, the budget for the current fiscal year has already provided funds for the
purchase of these vehicles. The fiscal impact of converting the two 4 x 4 pick-ups will
be an initial outlay of S8,200 for the conversion with a net impact of S4,lOO after
reimbursement is received from SDG&E.
(CNGCONV.DOC)
-2J/I..tf
RESOLUTION NO.
/7/Jo/
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE CONVERSION OF TWO
VEHICLES TO CNG, AMENDING THE FY 1992-93
BUDGET, AND APPROPRIATING FUNDS
WHEREAS, at the City Council meeting of April 27, 1993,
Council was asked to accept bids and award contract for the
purchase of trucks previously approved in the FY 1992-93 budget;
and
WHEREAS, Council continued the item so staff could
examine whether consideration of local sales tax generation would
have changed the bid award and make a recommendation on possible
conversion of these vehicles to alternate fuel; and
WHEREAS, staff recommends the immediate conversion (upon
receipt) of the two 4 x 4 piCk-Up trucks to CNG (Compressed Natural
Gas) and authorize staff to return to Council during FY 1993-94 for
conversion of the remaining vehicles and amend the FY 1992-93
budget.
NOW, THEREFORE, BE IT RESOLVED that the city Council of
the City of Chula vista does hereby approve the conversion of two
4 x 4 pick-up trucks to CNG.
BE IT FURTHER RESOLVED that the FY 1992-93 budget is
hereby amended by appropriating $8,200 from the unappropriated
balance of the General Fund into Account 700-7000-52 5.
John P. Lippitt, Director of
Public Works
a.~o
Presented by
Bruce M.
Attorney
F:\home\attomey\CNO
1311'5' /~3A-8
COUNCn.. AGENDA STATEMENT
Item / J
Meeting Date 4/27/93
ITEM TITLE: Resolution l'lcq I Accepting bids and awarding contract for the
purchase of trucks
SUBMITTED BY: Director of Finance j ~
REVIEWED BY: City ManagerJS bJ. ~l (4/5ths Vote: Yes_No...!J
Bids were received and opened on April 12, 1993 in the office of the Purchasing Agent for the
purchase of the below listed vehicles. Bid proposal forms were mailed to nine truck dealers.
ITEM
I
2
3
4
OTY
2
1
1
1
DESCRIPTION
Trucks, pickup, 4x4
Cab & Chassis with Survey body
Cab & Chassis with Service body
Cab & Chas~is with animal collection body
DIVISION
Engineering -Inspection
Engineering -Inspection
Parks Maintenance
Anin;1al Regulation
The above vehicles were approved in the FY 92193 budget One of item I, item 3 and 4 were
approved in the Equipment replacement budget. One of .item 1 and item 2 were approved in the
General Fund for new hires in Engineering-Inspection.
RECOMMENDATION:
Item 1 & 2 - That Council award bid to EI Cajon Ford.
Item 3 & 4 - That Council award bid to Keamy Mesa Ford.
BOARDS/COMMISSION RECOMMENDATION: Not applicable.
DISCUSSION:
ITEM 1 - Trucks. Dick UD. 4x4
UNIT PRICE SALES TRADE.IN
BIDDER PRICE x2 TAX ALLOWANCE AMOUNT
EI Cajon Ford 13,545 27,090 2,099.48 - 1,750 $ 27 .439.48
Drew Ford 13,784 27,568 2,136.52 - 1,500 28,204.52
Fuller Ford 13,969 27,938 2,165.20 - 1,501 28,602.20
Keamy Mesa Ford 13,964 27,928 2,164.42 - 1,200 28,829.42
The low bid meets specifications and is acceptable.
Y.23/1-7
Page 2, Item
Meeting Date 4/27/93
ITEM 2 . Cab & Chassis with Survey Bodv
UNIT SALES
BIDDER PRICE TAX AMOUNT
El Cajon Ford 23,565 1,826.29 $ 25.391.29
Drew Ford 23,767 1,841.94 25,608.94
Fuller Ford 25,711 1,992.60 27,703.60
Keamy Mesa Ford 25,785 1,998.34 27,783.34
The low bid meets specifications and is acceptable.
ITEM 3 . Cab & Chassis with Service Bodv
UNIT SALES TRADE.IN
BIDDER PRICE TAX ALLOWANCE AMOUJI.'T
Keamy Mesa Ford 15,799.00 1,224.42 - 2,500 .$ 14.523.42
El Cajon Ford 16,366.00 1,268.37 - 3,000 14,634.37
Fuller Ford 15,632.00 1,211.48 - 1,501 15,342.48
Drew Ford 16,710.85 1,253.24 - 2,000 15,424.09
The low bid meets specifications and is acceptable.
ITEM 4 . Cab & Chassis with Animal Collection Bodv
UNIT SALES TRADE.IN
BIDDER PRICE TAX ALLOWANCE AMOUNT
Keamy Mesa Ford 21,189 1,642.15 - 2,800 $ 20.031.15
EI Cajon Ford 21,700 1,681.75 - 3,000 20,381.75
Fuller Ford 21,049 1,631.30 - 1,501 21,179.30
Drew Ford 26,100 2,822.75 - 2,500 25,622.75
The low bid meets specifications and is acceptable.
FISCAL IMPACT: Sufficient funds are provided for in FY 92-93 Equipment Replacement
Fund for the purchase of one truck listed in item I, item 3 and item 4. The budget provides
$50,673. Purchase cost will be $47,399.31.
Sufficient funds are provided for in the General Fund for one truck listed in item 1 and item 2.
The budget provides $47,480. Purchase cost will be $39,986.03.
WPC: F:\HOME\CNGINEE.R.'AGENDA '811.93
~ ~:J,4"?!f'
RESOLUTION NO. /7P91
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE PURCHASE OF TRUCKS
WHEREAS, bids were received and opened on April 12 , 1993 in the office of the
Purchasing Agent for the purchase of the following vehicles:
ITEM
QTY DESCRIPTION
DMSION
1
2
3
4
2
1
1
1
Trucks, pickup, 4x4
Cab & Chassis with Survey body
Cab & Chassis with Service body
Cab & Chassis with animal collection
body
Eng.Inspection
Eng. -Inspection
Parks Maintenence
Animal Regulation
WHEREAS, the following bids were received for Item 1:
.
ITEM 1 - Trucks. Dick UD. 4x4
llli1I PRICE SALES TRAD~IN
BIDDER PRICE ~ IAX ALLOW ANCE AMOUNT
El Cajon Ford 13,545 27,090 2,099.48 - 1,750 $ 27.439.48
Drew Ford 13,784 27,568 2,136.52 - 1,500 28,204.52
Fuller Ford 13,969 27,938 2,165.20 - 1,501 28,602.20
Kearny Mesa Ford 13,964 27,928 2,164.42 - 1,200 28,829.42
and
WHEREAS, the low bid ofEl Cajon Ford meets specifications and is acceptable;
WHEREAS, the following bids were received for Item 2:
. .):1/1"
,\
r'}'J
l /;
\) "
ITEM 2 - Cab & Chassl~ with Survev Body
llliIT SALES
BIDDER PRICE IAX AMOUNT
El Cajon Ford 23,565 1,826.29 $ 25.391.29
Drew Ford 23,767 1,841.94 25,608.94
Fuller Ford 25,711 1,992.60 27,703.60
Keamy Mesa Ford 25,785 1,998.34 27,783.34
and
WHEREAS, the low bid of El Cajon Ford meets specifications and is acceptable;
WHEREAS, the following bids were received for item 3:
ITEM 3 - Cab & Cassis with Service Bodv
llliIT SALES TRADE-IN
BIDDER PRIC~ TAX ALLOWANCE AMQUJ'I.'T
Keamy Mesa Ford 15,799.00 1,224.42 - 2,500 $ 14.523.42
EI Cajon Ford 16,366.00 1,268.37 - 3,000 14,634.37
Fuller Ford 15,632.00 1,211.48 - 1,501 15,342.48
Drew Ford 16,710.85 1,253.24 - 2,000 15,424.09
WHEREAS, the low bid of Keamy Mesa Ford meets specifications and is
acceptable; and
WHEREAS, the following bids were received for Item 4:
ITEM 4 - Cab & Chassis with Animal Collection Body
llliIT SALES TRADE-IN
BIDDER PRICE lAX ALLOW ANCE AMOUNT
Keamy Mesa Ford 21,189 1,642.15 - 2,800 $ 20.031.15
EI Cajon Ford 21,700 1,681.75 - 3,000 20,381. 75
Fuller Ford 21,049 1,631.30 - 1,501 21,179.30
Drew Ford 26,100 2,822.75 - 2,500 25,622.75
.2;1;9"ltl
WHEREAS, the low bid of Keamy Mesa ForI! meets specifications
and is acceptable.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Chula Vista does hereby accept said bids and awards the contract for Items 1 and 2 to El Cajon
Ford and for Items 3 and 4 to Keamy Mesa Ford.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is
hereby authorized and directed to execute said contracts for and on behalf of the City of Chula
Vista.
Bruce M. Boogaard, City
Attorney
Presented by
Lyman Christopher, Director of
Finance
F:\bome\auomey\tr\lcb
~ .2J,-1"//
1HIS PAGE BlANK
~ ~3A-/,;L
Minutes
April 27, 1993
Page 3
are new collector streets constructed by the McMillin Development Company in 1990 in conjunction with
the Rancho del Rey Phase II construction. Since the street does not have any fronting businesses or
residences, the unposted speed limit is 55 mph. A recent traffic survey revealed that the 85th percentile
speed is 43 mph and 36 mph, respectively. In the interest of public safety, the City Engineer is
recommending that Buena Vista Way north of 'H" Street be posted at 35 mph. Staff recommends Council
place the ordinance on second reading and adoption. (Director of Public Works)
8. ORDINANCE 2555 REPEAlJNG AND RE-ENACllNG A NEW CHAPTER 2.46 OF TIiE
MUNICIPAL CODE RELATING TO TIiE YOUlH ADVISORY COMMISSION (first readinl!:l - Last year it was
suggested that the ordinance relating to the Youth Commission be amended to allow commission members
to serve beyond 18 years of age. Upon review, many provisions of the current ordinance were discovered
to be in violation of the Charter, or inconsistent with the new, standard format for Boards and Commissions.
Staff recommends Council place the ordinance on first reading. (City Attorney)
Mayor Nader stated he had scheduled a meeting with the Chair of the Youth Commission later in the week
and requested the item be continued for one week.
9.A. RESOLUTION 17087 APPROVING TIiE AGREEMENT WITH TIiE SWEElWATER UNION HIGH
SCHOOL DISTRIcr FOR JOINf USE OF TIiE IJBRARY FACILI1Y AT EAS11.AKE HIGH SCHOOL AND
AUlHORIZING TIiE MAYOR TO EXECUTE SAME - In May 1992, Council approved, in concept, the
establishment of interim public library service at the EastLake High School on a three-year trial basis, subject
to an agreement with the EastLake Development Corporation and the Sweetwater Union High School
District. Staff recommends approval of the resolutions. (Administration and Acting Library Director)
B. RESOLUTION 17088 APPROVING TIiE OPTION AGREEMENT WITH TIiE EASTI..AKE
DEVELOPMENr COMPANY FOR INfERIM UBRARY SERVICES AND FACIIJTIES IN EASTI..AKE AND
AUlHORIZING TIiE MAYOR TO EXECUTE SAME
C. RESOLUTION 17089 EXERCISING TIiE INfERIM IJBRARY OPTION WITH TIiE EASTI..AKE
DEVELOPMENr COMPANY FOR INfERIM IJBRARY SERVICES AND FACIUTIES IN EASTI..AKE
10. RESOLUTION 17090 AUlHORIZING TIiE CI1Y MANAGER TO SUBMIT AN APPUCATION FOR
A STATE OF CAUFORNIA 1993 OCCUPATIONAL SAFElY AND HEALTH TRAINING AND EDUCATION
GRANT FOR A BACK INJURY PREVENTION PROGRAM FOR SWORN POUCE AND FIRE DEPARTMENT
EMPLOYEES - The State offers grants for the development of health and safety training programs for certain
high risk groups such as Police and Fire. The City's proposal is to develop a back injury prevention program
for the two groups of employees. Staff recommends approval of the resolution. (Director of Personnel)
~
11. LUTION 1 091 ACCEPTING BIDS AND AWARDING CONTRACT FOR PURCHASE OF
P _ Bids were received for the purchase of five vehicles, approved in the Fiscal Year 1992-93 budget.
~,; \Jrree vehicles are provided for in the Equipment Replacement Fund and the other two in the General Fund.
f;~'\) Three vehicles will be used in the Engineering-Inspection Division and one each in Parks Maintenance and
~~~W- Animal Regulation. Staff recommends approval of the resolution. (Director of Finance) Pulled from the
...;" "" Consent Calendar.
-J.3/i --13
Minutes
April 27, 1993
Page 4
e~! ~kshOP had been held regarding alternative fuels and how those vehicles could be
City fleet. He questioned whether there would be any harm to the City by continuing the item
availability of electric or alternative fuel vehicles could be determined.
^.~
Y ave Byers, Deputy Director of Public Works/Operations, responded there would not be a problem with a
delay. None of the vehicles would be appropriate for electric conversion, but some would be appropriate
for compressed natural gas. If Council did not wish to delay the item, they could award the bid and staff
would proceed with obtaining more information on conversion. SDG&E would pay for half of the conversion
cost to CNG. Staff hoped to persuade the California Department of Energy to pay the other half if the City
dedicated to CNG only.
MS (NaderlFox) to continue the item for two weeks to allow staff to follow-up with the State Energy
Commission, SDG&E, and any other agency that might assist the City with conversion.
Councilman Rindone stated the last time bids were received for vehicles Council raised the issue that if it
was a local bidder the benefit of the local sales tax would be computed in. He wanted to see that done
when the item came back to Council.
AMENDMENT TO MOTION: (NaderlFox) the sales tax benefit to the City be included in the report when
brought back to Council.
VOTE ON MOTION AS AMENDED: approved 4-0-1 with Horton absenL
12. RESOLITnON 17092 APPROVING THE APPUCATION FOR GRANT FUNDS FROM THE
CIGARETTE AND TABACCO PRODUcrs SURTAX FUND PROGRAM FOR STAGE IMPROVEMENTS AT
MEMORIAL PARK - During the Fiscal Year 1992-93 capital improvement project budget process, Council
approved the appropriation of Park Acquisition and Development (PAD) fees for the continuing renovation
of Memorial Park - Phase II. Following the completion of Phase I, and the Summer Concert Series held in
the Park during 1992, it was determined that an extension of the stage area would be required to
accommodate the special events and concerts/plays held in Memorial Park. Specifically, the Navy Band has
requested that consideration be made to extend the stage to facilitate the placement of their production.
Staff recommends approval of the resolution. (Director of Parks and Recreation)
13. RESOLITnON 17093 TRANSFERRING $2,500 OF UNUSED COMMUNl1YDEVELOPMENTBLOCK
GRANT (COOO) FUNDS FROM VARIOUS SUB-GRANTEES TO THE LtmiERAN SOCIAL SERVICES OF
CAUFORNIA FOR THE '"lHURSDAY'S MEAL" PROGRAM - In July 1991, Lutheran Social Services and the
South Bay Ecumenical Council started a weekly meal program for homeless people. The "Thursday's Meal"
program currently serves 200 people, half of whom are children. The committee overseeing the program
has recently expanded to serve meals on Mondays at the Presbyterian Church. Lutheran Social Services has
sent Council a letter requesting $2,500 to cover the cost of utilities, maintenance, and insurance. It is a one-
time request and immediately needed due to the rapid growth of the program. Unused CDBG social services
funds are available from various sub-grantees. Staff recommends approval of the resolution. (Director of
Community Development) 4/5th's vote required.
Councilman Rindone requested the item be continued for one week unless time sensitive.
14. RESOUffiON 17094 APPROVING FIRST AMENDMENT TO A COOPERATIVE AGREEMENT
CONCERNING THE SWEE1WATERRIVER.FLOOD CONTROL CHANNEL wrrnTHE COUNIY OF SAN DIEGO
eJ..1/1')'1
COUNCIL AGENDA STATEMENT
Item
.2'/
Meeting Date 5/11/93
ITEM TITLE: Resolution 17095 Approving an Agreement with Environmental Systems
Research Institute, Inc. for acquisition, installation, training, and
maintenance of the City-wide Geographic Information System.
SUBMITTED BY: Director of Public WorktJ ~
REVIEWED BY: City ManagerC{~~ (4/5ths Vote: Yes_No....XJ
fJJ
On April 27, 1993 this item was presented to the City Council for approval and was at that time
postponed with Council direction for additional information on the payback and benefit/cost
experience of other cities that have implemented a Geographic Information System (GIS) and
for more information on the use of sewer funds to help fund the project.
Chula Vista's GIS project estimates the break-even point at the fifth year of operation, and the
positive payback accruing to a projected cumulative savings of $4.0 million over the first ten
year period; this is the difference at the end of ten years between the cumulative cost of
continuing to perform tasks manually versus using the GIS to automate the tasks.
These projections agree well with the experience of several other cities with GIS in various
phases of implementation. A phone survey of six cities with GIS regarding their payback and
benefit/cost savings reported the following information. The six cities were the City of
Pleasanton, City of Ontario, City of Long Beach, City of Encinitas, City of Newport Beach, and
the City of Tacoma.
. The Benefit/Cost Ratio ranged from 2: 1 to 4: 1; which is the identified savings due to the
GIS versus the cost of the GIS.
. Productivity increases ranged from 2: 1 to 10: 1; this ratio is generally the efficiency
difference due to automating a manual process (Le. manual updating of maps requiring
one hour may only take twenty minutes using a GIS resulting in a ratio of 3: 1).
. The breakeven or payback period ranged from 3.5 to 8 years; which is the time required
for the savings and benefits from the system to pay for the cost or investment of the
system.
. Average Rate of Return is 30%; which is the annual return of savings for the investment.
RECOMMENDATION: That Council adopt the resolution approving an agreement in the
amount of $ 283,544.46 with the firm of Environmental Systems Research Institute, Inc. to
provide the hardware and software for the City-wide Geographic Information System, which
shall include installation, initial training, appropriate warranties and maintenance, and other
initial startup items.
d-'1"1
Page 2, Item ;,1/
Meeting Date S~
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The GIS system is designed to provide services and perform functions in support of the various
areas of responsibilities of the City, and the funding sources allocated to the GIS project are
based on these projected support services. The two largest funding sources (which are listed
later in this report) are the Sewer Funds and the Public Facilities Development Impact Fee (DIF)
which account for 56% and 34% of the project funds respectively.
The GIS will support the sewer system by providing the sewer engineering staff with the
equipment and software necessary for the design of sewer replacement and sewer flow analyses,
and for the mapping and development of a sewer inventory system that will be extremely helpful
in having a proactive preventive maintenance program instead of constantly reacting to sewer
system problems. In another area of service, the GIS will support development activity by
providing zoning, parcel, easement, and other information in a faster and more timely manner.
The GIS can assist in identifying conflicts in zoning, land use, etc.; and also the mapping and
documentation of new streets and infrastructure will be more efficient as well. Several other
sewer and development related GIS activities have been identified in the attached Table of GIS
Applications.
In a traditional approach to the benefit/cost analysis, there are elements of the current and
proposed activities that can be quantified: the present cost of doing business is compared with
the estimated costs under the new method, and the benefits under each method of operation are
compared. However, the characteristics of a GIS make it difficult to fit into the usual benefit
cost scenario. For example, there are intangibles such as improved decision making and long-
term and widespread effects on staff and operations that do not fit conventional benefit cost
models. The new character of the products (a map with many layers replaces a single, manually
drawn map), the wide range of applications, and the discovery of new uses for the system once
it is operational are all positive, but they create new demands on systems and staff. These
intangibles and sometimes indirect characteristics are very difficult to quantify or model. Due
to these difficulties, most of the cities surveyed are using another method of doing a cost
analysis, which is to contrast the costs of providing a service manually with the costs of
providing the same service using a GIS.
Six cities were surveyed by phone regarding their GIS projects. Each city surveyed was in a
different stage of implementation and reported varying savings and payback periods which
appeared to be dependent on the size and scope of the GIS project (i.e. one or more departments
versus city-wide), and whether there were more utilities involved such as water, sewer, storm
drains, etc. which would receive many GIS benefits through infrastructure management. None
of the cities were able to provide information on the complete project cost because each
implementation was different and the project cost was difficult to identify. For example, at the
City of Long Beach, the purchase of equipment and software occurred over a period of many
years and the cost was shared with several other programs, or existing equipment and software
~1/-,)
Page 3, Item~
Meeting Date 5/11/93
was upgraded adding the GIS as well as other functionality. In another case, the City of
Tacoma, the land base development had been developed in a piecemeal method in many separate
projects. However, all of the cities reported positive gains in productivity, efficiency, and
effectiveness, and all reported various tangible and intangible benefits and savings. The reported
savings were realized in different ways. In some cases, actual dollars were saved by having GIS
perform services which would normally be contracted for; examples of such avoided services
may include production of special purpose maps for presentations and other uses, or special data
analysis by consultants. There were also revenue increases due to GIS applications; one such
reported example was reported by the City of Ontario, where the GIS was used to check the
census figures which revealed 6S 1 houses missed by the census, and because every house that
was missed meant dollars in revenues lost, the U.S. Census Bureau figures were corrected.
Since the census data is used to determine the proportion of funds allocated to the city by many
government programs, the city officials conservatively estimated the annual revenue gains from
including the uncounted houses to be from $164 to $310 per housing unit in the short term, or
potentially more than $2 million over a lO-year period.
The savings from productivity increases, which are tangible but less direct, ranged from 2: 1 to
10:1 depending on the learning curve or familiarity with the automated system and the
complexity of the task being performed. These types of productivity gains are typically realized
in reducing the back-log of work, and in the delay or avoidance of future staff increases. Most
cities reported that the productivity gain was a factor in having in-house staff perform more tasks
in order to reduce the dependency on contracted outside services; which then reduced the
expenditures for such outside services. All have identified specific savings from functions and
applications using the GIS over the manual method; the benefit/cost ratios for a GIS were found
to range from 2: 1 to 4: 1 calculated over a time period of 10 years, and the average rate of
return for a GIS investment, taking only the tangibles into account, was 30 percent. Most have
reported intangible benefits such as better interdepartmental cooperation and sharing of data on
the GIS system, and more accurate and consistent information to the public in a more responsive
and timely manner.
While cities that are fully developed are able to justify a GIS based on savings and benefits, in
comparison, the cities that are in a growth mode, such as Pleasanton, Ontario, and Encinitas,
generally reported more specific savings and a faster projected payback period from GIS
applications. An example application is using the GIS to determine the proper parcels for an
assessment district to support the maintenance of facilities. The City of Pleasanton, currently
in its fourth year of GIS operation, determined that its break-even/payback point was reached
after 3.5 years based on its tracking of specific savings from the GIS applications. Chula Vista
is also a city in the growth mode which is why the Table of GIS Applications reflects savings
in many areas, and especially in development/growth related applications. As Chula Vista
continues to grow and add new streets and infrastructure, significant savings will be realized by
automating the updating and mapping process on the GIS which is done once for all departments
versus the manual method where several different departments maintain and update different
scale base maps. Chula Vista also requires new subdivision maps to be submitted in computer
format for automated data entry into the GIS which eliminates the time and labor necessary to
manually update the maps; and the sooner this process is converted from the manual method to
the automated method, the sooner the benefits and savings will be gained by the City.
.;.'1'" :5
Page 4, Item .20/
Meeting Date 5/11/93
Three of the cities (Long Beach, Newport Beach, and Tacoma) implemented GIS primarily for
the productivity and efficiency gains due to GIS automation. Their engineering and utility
maintenance activities continued to increase as the infrastructure reached the end of its life-cycle,
which resulted in more and more replacement and major rehabilitation projects of the city streets
and infrastructure. These cities reported only the productivity increase ratios.
Cities Surveyed
City of Pleasanton, CA : Reported payback in 3.5 years (currently in its 4th year of
operation). Three of the key initial applications developed (Landowner Notification, Fire
Runbook Updating, and Flood Insurance Requests) and the automation of the mapping function
has resulted in an average of $143,000 savings annually.
City of Ontario, CA : Reported various savings from GIS applications; for example, the
General Plan Map was done totally in-house this year whereas in previous years, outside GIS
support services were contracted. Instead, the Planning Department staff used the GIS to
prepare the updated map in a more timely manner and saved $60,000 as well. The city also
sells copies of the General Plan to the public for $12.50 each; in the past, the map included in
the General Plan document cost $10.50 to produce by an outside service facility, but the city
GIS now produces the same map at a cost of $3.50 with the production cost difference
contributing to the GIS program to partially recover the cost of the database development. Also
reported are estimated revenue increases by correcting the census data as discussed before.
City of Long Beach, CA: GIS in Engineering/Utilities Department has reported productivity
and efficiency gains of 2: 1 to 10: 1 depending on the users familiarity with the system. The city
has several utilities and the GIS was implemented to support the increasing infrastructure
maintenance and replacement programs.
City of Encinitas, CA : Has only been in operation a few years with only a few applications
on-line. These applications are already returning some savings but have not recovered the
investment cost. The radius search and notification process has reduced a 1.5 person day task
to approximately 20 minutes.
City of Newport Beach, CA: Implemented the GIS based on the utility needs and has reported
a benefit cost ratio of 2: 1 from the productivity increases, and also reported many intangible
benefits from GIS; one key reason for the GIS was to provide better service which the city feels
has been accomplished by the GIS.
City of Tacoma, W A : Has been slowly implementing the GIS over the last five years
primarily for increased productivity gains in the Engineering Department, which has reported
increases ranging from 2:1 to 5: 1. Recently, the Planning Department has begun to use the GIS
to perform growth management studies that are required of the city, but which could not be done
in-house without a GIS.
-2 'I-if
Page 5, Item ). 'I
Meeting Date 5/11/93
GIS Proiect Hil!hlil!hts
. The GIS feasibility study was performed in 1987 by PlanGraphics, Inc. indicating a
payback period of four years based on tasks which may be performed by GIS and
assumptions of labor cost, growth, etc.
. The GIS project was approved as CIP #GG-l04 beginning in FY 91-92; CIP detail sheet
attached.
. The GIS will be pre-designed for city-wide use so that as each department comes on-line,
the system only needs to be expanded rather than replaced. The initial GIS system will
be implemented for Planning and Public Works Engineering; other City departments
using the GIS in the future include Police for crime analyses and Fire for run-book
updating. Eventually all city departments will have access to the GIS.
. A GIS Steering Committee was formed to provide project direction and priority from a
city-wide perspective.
. A GIS Technical Committee of potential users representing various city departments was
established to participate in the project.
. The GIS project is comprised of two separate parallel projects:
(1) Acquisition of GIS system hardware and software.
- $285,000 for the initial GIS system (this Agreement).
- 268,000 for future expansion and connection to other City departments.
(2) Development of digital land-base map; this phase of the project will be
brought to Council in August 1993.
- $804,400 for updating of the City's contour and elevation data and
development of the digitallandbase maps including infrastructure such as
sewers, storm drains, street lights, etc.
.
The project funding sources are: Public Facilities DIF for GIS
Sewer Fund
Gas Tax
Transportation DIF
SCOOT
Traffic Signal Fund
Redevelopment Agency
Total:
$ 873,780
1,376,720
60,000
15,000
15,000
15,000
45.000
$2,400,500
. The Project payback or break-even point is projected to be five years. This payback
calculation is based on the previous feasibility study using the updated project cost
information.
. Short-term (years 2-5) savings are projected to be $430,600 annually (based on specific
savings from identified applications listed in the attached GIS Table of Applications).
-2"/~ ~
Page 6, Item .;..1
Meeting Date 5/11/93
. Long-term (years 5-10) savings are projected to be $628,100 annually (based on specific
savings from identified applications listed in the attached GIS Table of Applications).
. A savings of $4.0 million is projected over ten years; this is the difference at the end of
ten years between the cumulative cost of continuing to perform tasks manually versus
using the GIS to automate the tasks.
FISCAL IMPACT: Funds are budgeted and available in the FY 92/93 Capital Improvements
Program for the GIS Project No. GG-104. All of the funding sources are from non-General
Fund sources as identified in the CIP Detail Sheet for the GIS Project. The two major sources
are the Sewer Fund (56% of project funds), and the portion of the Public Facilities Development
Impact Fee (Public Facilities DIF) which has been designated for the GIS Project (34% of
project funds). The remaining 10% of the project funds are also from other non-General Fund
sources.
Two of the major cost items of the overall GIS project as shown in the CIP Detail Sheet are:
the system equipment and software comprised of $285,000 for the initial GIS system (this
Agreement) and $268,000 for the future expansion of the system for other city departments (total
equipment and software is $553,000), and $804,400 for the updating of the City's contour and
elevation data and development of the digitallandbase maps and database.
Attachment:
FW: File NP-OOl
.J.1~~
COUNCIL AGENDA STATEMENT
Item ~
SUBMITTED BY:
Meeting Date 5/11/93
Resolution )? II'>: authorize staff to submit a request for funding
to the Air Pollution Control District for AB2766 Vehicle Registration
Fee funds.
Environmental Resource Manag~
ITEM TITLE:
REVIEWED BY:
City Manager~f&
(4/5th's Vote: Yes ~O--<L-)
The San Diego Air Basin has a "severe" ozone air quality problem. Under state and federal
law, the City is obligated to act in accordance with the recently approved air quality strategy
to reduce employee commute trips within its municipality, or to allow the Air Pollution
Control District to act in its stead.. To solve the smog problem the Air Pollution Control
Board adopted the 1991 San Diego Regional Air Quality Strategy. This strategy includes
transportation control measures to reduce motor vehicle emissions by decreasing motor
vehicle travel and a low Emission Vehicle program to reduce the average emission rate of
each vehicle, as old higher-polluting vehicles are retired and replaced with new cleaner
vehicles.
To provide Air Pollution Control Districts (Districts) and other local implementing agencies
the funding needed to implement motor vehicle related emission reduction programs, the
Legislature enacted AB2766 Health and Safety Code Sections 44220 which authorizes the
Board to establish up to a $4 motor vehicle registration fee surcharge. On November 19,
1990, the Board established a $2 fee, which will generate about $3.5 million annually. The
Board could consider an increase in fee from $2 to $4 if additional revenues are needed to
fund projects implementing the control measures.
The Air Pollution Control District solicited proposals from interested parties, both private and
public to submit projects to be funded by vehicle registration fees in accordance with
Assembly Bill 2766. . AB2766 funding will be based on projects that help implement the
Regional Air Quality Strategy, to be approved by the Air Pollution Control Board this
summer.
RECOMMENDA nON
1. Authorize approval to submit a request for funding on behalf of the City for AB2766
funds to the Air Pollution Control Board.
;;s,)
funds to the Air Pollution Control Board.
2. Direct staff to meet with representatives from the Chamber of Commerce and major
employers in the City to invite participation in the described programs.
BOARDS/COMMISSION RECOMMENDATIONS: not applicable
DISCUSSION:
The City of Chula Vista has created a multi-dimensional approach to help businesses, by
offering a program to major employers within the City to help meet Transportation Control
Measures (rCM) under the County's Air Quality Strategy. Because the specific regulations
have not been approved by the Board at the time of this proposal, the City has created a
program based on draft regulations. Once the Employer Trip Reduction Regulations are
approved, the specific aspects of this program will be modified accordingly. In creating this
programmatic approach, the City has attempted to provide a variety of options for
businesses, which we believe will maximize the business' community's ability to easily meet
TCM's. The City has also designed the program to maximize auto emission reductions, not
administrative functions. To summarize, the City of Chula Vista proposes funding for the
following programs:
1. Development of a Satellite Work Center
2. Employer Trip Reduction Business Partnership Program
3. Alternative Fuel Vehicle Fleet program and Calstart Model City Project
The Air Pollution Control Board will grant projects to implement motor vehicle emission
reduction programs. Proposals are not being requested for public information programs
related to trip reduction nor for indirect source control programs for new developments,
because the District is developing those programs.
The District will prioritize projects in the following order: a) if the project implements
transportation control measures, b) projects that are financed primarily by other revenue
sources and provides indirect emission reduction benefits and c) activities that are eligible
projects, but would not increase services or add new projects beyond levels currently
programmed from other sources. All three of the staff's programs would, in staff's view, fit
into the "a" or "b" this category.
Based on the Districts request, staff has created a proposal to reduce smog, help the City
comply with air quality regulations and assist local business community in doing the same.
For almost all the below listed programs, staff has identified non-city grant funding from
additional sourCes, in order to provide initial matching funds for the programs. The
following three programs are described, in detail, in the attached proposal:
1. Pilot Satellite Work Center
This program would establish the planning and development of a satellite work center, to be
used by government and major local employers in order to reduce employee commute trips
>>t:l
and encourage commutes within a residential neighborhood. A Satellite Work Center would
act as a pilot for the region, with additional funds potentially coming from a state funded
project to establish telecenters in coordination with the University of California - Davis. The
purpose of the pilot project is to allow businesses, including the City of Chula Vista, to use
the telecenter as an incentive for employees to utilize, thus aid businesses in their attempt to
lower their average vehicle ridership (A VR) target.
A telecenter is a centralized work site where employees from a variety of businesses work in
a centra1location that is considerably closer to the worker's place of residence than the
primary work site. Telecenters allows for the partial substitution of computers or
telecommunication technologies in place of a typical commute to work by employees. Some
portion of the worker's work week, a percentage which will be determined based on the
specific needs of the employer and the employee's job duties, will be spent at the telecenter.
When implemented the Telecenter will have employees from more than one and perhaps
many individual companies. It will act as a business address to many different businesses and
as a work place for their employees.
The Telecenter will offer employers incentives to participate, such as free or very low-cost
office space in exchange for a one year commitment. The City's proposal has the dual
objectives of proving the potential of telecommuting work sites as means of reducing
commuter traffic and air emissions, as well as furthering positive economic development and
job generating strategies. Benefits received from the development of a telecenter include
reduced vehicle trips and vehicle miles travelled, improved jobs/housing balance, employer
credit for air quality compliance, improved worker productivity, employees working closer to
home, cost savings for the employer from avoided transit subsidies, energy savings.
2. Employer Trip Reduction Business Partnership Program
Eventually, businesses which have 60+ employee will need to comply with ABCB smog
reduction regulations. Due to the fact that specific regulations have not been approved and
the City Manager's Association has yet to vote on a recommended structure to implenent the
regulations, the City has not determined how the regulations will be implemented. With that
in mind, staff has created a proposal that is flexible in nature and can be implemented prior
to final approval of the regulations. No matter what form the City decides to take to
implement the Employer Trip Reduction regulations, this project will have staff working one-
to-one with local businesses to help them comply with transporation control regulations
(TCMs). At the same time, it will also help the City comply with the same regulations, in
its capacity as an employer.
The Business Partnership Program will approach TCM's as cost saving measures, if done
early enough to avoid costly employee subsidies. Our program would consult with local
businesses and establish agreements with major employers to take specific transportation
control measures prior to A VR deadlines, in exchange for service incentives, such as free use
of the shuttle vans. The Employer Trip Reduction Program would be ongoing, and
emphasis will be placed on business-assistance strategies to reduce commute trips. Training,
workshops, establishment of programs to be used by businesses to reduce A VR, etc.. will be
02YJ
included in the program.
3. Alternative Fuels Vehicle Fleeet Program and Calstart Model City Project
The City proposes a comprehensive alternative fuel retrofit, replacement, and employees
incentive program. The City proposes to substantially reduce emissions through these three
elements: Retrofitting heavily used fleet trucks/sedans to alternative fuels, retrofitting police
parking enforcement vehicles to be operated as electric vehicles, create employee incentive
programs for the City and local businesses to encourage employees to retrofit personal
vehicles, and participate in the Calstart Model Cities Project. At the Alternative Fuels
workshop on April 7th, Council directed staff to pursue a relationship with Calstart to
promote local industry innovation in advanced tranportation technology. This program
attempts to work with local businesses and a state-wide organization to pursue alternative fuel
programs for Chula Vista.
CALSTART
CALSTART is a non-profit consortium of over 40 public and private entities mobilized to
create an advanced transportation industry in California. CALST ART plans to
commercialize electric vehicle component technologies developed through the program. It
will provide funding for municipalities interested in testing these components. CALSTART
works with companies interested in donating in-kind services, such as the development of
prototype electric vehicle components, electric bus and mass transit technologies, and related
infrastructure. CALST ART. is inviting companies to develop proprietary electric vehicle
components and systems and is offering matching grants and other types of funding for
research and development of these products. CALSTART plans to eventually promote these
products worldwide to automotive companies assembling electric vehicles.
The City is currently working in conjunction with Calstart to jointly submit a proposal to the
federal government to become CALSTART's Model City to retrofit and test electric fleet
vehicles. This federal grant requires matching funds, which could come from the AB2766
vehicle registration fees.
Fiscal Impacts: None at this time. If funding is approved, each project will be brought
back to Council for refinement and discussion of fiscal impacts for each program.
If funded, the Satellite Work Center would be funded for a year at a time. All capital costs
would be paid for in the first year. Operating costs, such as rent for the facility and
management staff would need to be refunded either by AB2766 funds the following year or
paid for by participating agencies and businesses.
Because it is unclear whether the City will choose to be delegated authority to carry out the
employer trip reduction control measures, join with other municipalities in a JPA, or have
the APCD regulate Chula Vista businesses, the Employer Trip Reduction Business
Partnership Program anticipates all three options, and is flexible in its approach. It is funded
,;.?i
for one year and includes $80,000 for two staff positions. These positions are anticipated as
one year positions only, and would need to be revisited the following year. Fiscal impact is
undefined at this time. In addition, the City will be in a better position in the 1994 funding
cycle to judge anticipated costs based on a decision regarding what the City's role may be in
regulating the county Trip Reduction Regulations in the future.
The fleet vehicle and employee incentive program will have no ongoing costs; AB2766
funding would pay for all purchases; in-kind maintenance of the vehicles would be required.
The total funding request for AB2766 funds is $548,400.
,)5-5' 1~5~t,.
RESOLUTION NO. 17 I )J
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING STAFF TO SUBMIT A
REQUEST FOR FUNDING TO THE AIR POLLUTION
CONTROL DISTRICT FOR AB2766 VEHICLE
REGISTRATION FEE FUNDS
WHEREAS, the San Diego Air Basin has a "severe" ozone air
quality problem; and
WHEREAS, under state and federal law, the City is
obligated to act in accordance with the recently approved air
quality strategy to reduce employee commute trips within its
municipality, or to allow the Air Pollution Control District to act
in its stead; and
WHEREAS, to solve the smog problem, the Air Pollution
Control Board adopted the 1991 San Diego Regional Air Quality
strategy, which includes transportation control measures to reduce
motor vehicle emissions by reducing motor vehicle travel, as well
as the California Air Resources Board's low Emission Vehicle
program to reduce the average emission rate of each vehicle as old
higher-polluting vehicles are retired and replaced with new cleaner
vehicles; and
WHEREAS, to provide Air Pollution Control Districts and
other local implementing agencies the funding needed to implement
motor vehicle related emission reduction programs, the Legislature
enacted AB2766 which authorizes the Board to establish up to a $4
motor vehicle registration fee surcharge; and
WHEREAS, the Air Pollution Control District solicited
proposals from interested parties, both private and public, to
submit projected to be funded by vehicle registration fees in
accordance with AB2766.
NOW, THEREFORE, BE IT RESOLVED that the city Council of
the City of Chula vista does hereby authorize staff to submit a
request for funding to the Air Pollution Control District for AB
2766 Vehicle Registration Fee funds for the following programs:
1.
2.
Development of a Satellite Work Center.
Employer Trip Reduction Business Partnership
Program.
Alternative Fuel Vehicle Fleet progr and Calstart
Model City project.
a~o
3.
Barbara Bamberger, Environmental
Resource Manager
Boogaar, l.ty
Presented by
F:\home\anomey\AB2766
>>'7
05-04-1993 15:~B
Submlttor
619 6942730
AIR PQLLUTION CONTROL
P.02
DJRAlFlT
COlt
1. Cl&y or CarllbuJ
2. Cl&y of CarllbuJ
S. Ql)' or CarIIIlIld
4. CIty 01 CarllbuJ
~ $. Ql)' ofOmla Villa
6. CIty of Ch\lla Vl&Ia
7. CIty of Clallla Villa
8. City of CcmlnIcIo
P. City olCo'lllllllo
10. CIt)r of BI Cajon
11. City of1!ndnlt..
12. CIt)r ofllleoad;do
13. CIt)r ofl!lcondido
14. City ofBocondido
15. CIIy oCB~""t"o
16. CIIy of La Mcu
17. CIIy oCLa Mea
18. CSty of La MeA
Ill. CllyofNatimII City
20. CIIy ofNaliGaa1 at)'
21. Cllyof~ft.Ul.
22. Cityofo-n.ido
23. City ofOceallIld6
24. City of OceaIIIldo
25. CityofSanDIe&o
26. CIty of San >>1010
2'7. CIty of San DJqo
28. City of SIll Dloso
211. CIIy of SaIl Dieso
30. CIty of SaIl DIe&o
31. Cit7 of SaIl DIe&o
32. CIly of SaIl Mul:aI
33. CIty of SaIl Marcoa
34. CIty of Sa MucoI
35. CIl)' of S-
36. CIty of SuII:c
57. CIty or SaIOO
38. CIty of Solana Bclcb
ProJecta PI'" tor AB 21" Fuudl
(Vellle1e Re&fltratloD Fill)
PnlpOied ProJecll1
.
roM ClIdiDance "T__........2
~_.l......S_
A-.t.rolllols . PIllet ftbIcIu __1iOD 10 ~O "'01
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PIlot IUeUI1B woIIt__
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roM ..-.-.2 &umaIeod ddo... ................ 'I'IIIpOOH'Y94
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NQIrIlau fueIins . SlIlIOII"1IIIadoa
~ iiIcII. VID --aID QlO faol for IbaaleIl)lOlllloll
AIIomalI.o fuela . JlIooc vtblcIo _........ID ~O liacI
VcbIcIo omln. IDII,.- for Pab1Ic: WClIb PNao
'1DflIc tIpI1 c:oanIiIlIliCln
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Tnf6c _~ -NIIloDa1 acy Bhod, 11&5& 10 30Ib Se.
IlicycIc Plen u pIOpOIlIIl by 18 A AlIOdamI.
'IDfIic~Auoc:ladoa. TMA..._....1
S1m1tlc....,1co 0\l0I'IIi0II. Trip7lldaGlkm beaeftllllldy
PII1t 01: lUde fdly . ~ III. -liDaJlllld8& lot
Iatel'llClnllool aaf& ......
. 'I'nflle Iipallfllem . LlDda Villa Bold
'1'bleeommuq oqulpmoa& Iilaly
roM ~"'ell.., lUIIIIlh2
roM lq>I-tifttl .t lIIIlIIliaa ID IeIIonal 'J'I)M pnIIIUIl2
'I1)M cIora ...."IIO'l'OlIllyltall2
B1eyelo paIh-RDIIIe 52: onaJnoainIlOIdy
AItematIvo liacII. Sbultlo.m.c
TrIfIlcmp.l.~~ ....'/ImpIa.tR L~
ItIIlIlrIllllillDway ~ . IlK ""ID 10 000InIIcI0
Pl=way ramp_. Air qlIIIlty ~
P*arrlln/\IlCJdo....... ...h. ~ JlI1>JocIl
B~ paUl. WoodjJIeD Villa CiwuIol
BIcydo peIIl. Million Oarac RAllI4
A1ImnalIgefoolJ.1'lOlll nbil:&eonVOllioD to CNO flIoI
$55,139
$162,717
'107.764
$300,000
$179,750
$275,lloM
$100.000
$!l6,000
$44.000
$81.7311
$13,500
$69,800
$180,000
$17,000
'10?.?oo
$25,000
$452,000
55,000
5150,000
S240.139
$21.000
S5O,OOO
55.000
$1.9<<1.000
$136.000
$86,355
$84.000
$643,ln
$64.000
S7OO.ooo
$86.000
$230,000
$3OO,lIllO
SSO.ooo
$175,000
1335.434
$!l2,400
$10.478
1 Pit,. nlell proJec:ll do ..Wilde lilt DIdrIot't TCM-nIaled p..1Ic educatIoII-S GIIaIr eIrortII, .... wID be...... ....r.
2Jf1111c111'1q801lOd 10 lmpIcmeDllllp IttIucdon for ddI jurllcUcllon. Howow:r, SANI>AO bu....od.1.8 mllllolIlO lid ill
implcmenllllloD for aD juriJcIlctionI,
AB27116.....OIIdlllOjOCI .1- Mq4.19P3fRlM
c2Y/
05-04-1993 15:09
SubmlUOr
619 6942730
AIR POLLUTION CONTROL
P.03
DlRAlF'r
Colt
Video deIecIIaa aytlallto 1IIClIlitar....In.elllcle ~.
TrIp nducliaa pnIIIaID~1 .-In UIlln....l*&l84_2
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M11111p1e Die Jdnrar. e~ldo III Ocoaidc
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OurulMCl rtdo...._ for 11..a1.... CllpnII pu......
BIc:yoIe ~ . MIuIan RaId lIuI, JlaIIbroot.
ACCSSS '''pIallon~
Lcalllllldl tor feden1 bul ......
s..p.. !III pullubIldr
CoIIqe IIIIIImlllle IlIllIidy
.... .moo ...,..won
BIc)'cIe I'Idt leIrofit.
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TrIp ndaclioll JlIDlJlUIl-linIpIoyer IIIIInIna tor """'Ipll-- widl
11.,,1'- x;m2
57. NonhCltyTMANlllWlIrk ~laI:eadvepovllilm
58. Nonb CIty TMA NolWOlk lUlluIIInl c:IuIifiedt plbIl.......
59. Nonb Chy TMA Netwod< Al-uvo 6aoIo . Dc\odcIp YIlIpOll1......m
60. Nonb S.tl. Co~TMA'L__ Trlp -."'limLpm81...'-'-"'Uaealjllrildic~_1 ofllklpllna----
JllUanm2
61. Clay MeA nIA . TCM'I. MId tcmnleulbilil)' 1lUdy3
62. CuIqoI RideIham GaaioI CaIpooIID& - PIlot pooanm to JIIU'llotu.ld pruvldD inoondvN
63. IIuIlako ~ Co. Ridtl~anpoo\ Proanm.1Iadab, CbulI Villa
64. ........... DeveIopnent Co. PaIk I: lUdo fIclIIl)' .1...'...... VlIIIae Ceo... QuIa VU!&
65. Hawlhamc PoworSye_ NuurllIU tueIlQ8 - Hl&b CllJldlylill-fllhlllkm
66. Hawlbome Powor SYIlOIIII Abemlllve fIaeII- JlIeet veldcle CClIIVOIIIon
67. NMImnIce llDtorpdeos.lDc. BmiuIoD *""'1 J'IlIolillbr veIIIcIcIlo. yom olcl- PIlot lIlIIdy
68. S. D.l!IlvlroIInIeII Svcs Qrou.cmlallll veIllcIe baybuk aDd "ClI'IIJlIIlIP prullUl - PIIotlllldy
69. SDO&Il AlICrIIIIM fa,hobldel.l'lmd ...-.Al...I/ 11I......1
70. SOOIdl AlllllllDo6f1ele - ~"""''''''-ofllllUlll... fDtliD8IWioa1
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"'-""'Yew.. "'ooell...llOOMIIIomof_~ .....-1... t$OO.OOOIll$I.ooo.ooo
. ---...pamhue of '-Y-lluD1 NOV'I
TrIp ndIa:liun p"anm - Demollltlldan pruja:l
0Id4r _ vebiaIo evaI......1noL C!1".......-..A...IIIIiuIon_1
device, '" caalyIIc ma.lDar --.4
ToteI Pl 'OpCliIed ProJec:IB Ccist: S2l,122,461 to S33,m,4l51
39. Colllll)' of SIll I'JIeao
40. CoUllty of s... 01010
41. Co1IIIly of Sift Diego
42. Co1mIy of SIll DioIlD
43. CoullI)' of SaIl Dileo
44. ~ of SIll DIoF
45. Couo!y of SaD Dieeo
46. OounlyofSaDJ)Jqo
47. Couoty of SaD DIeao
48. ClIum, of SID Dloao
49. Couoty of SIll DiIF
SO. MTDB
51. MTDB
52. MTDB
53. MTDB
54. MTDB
55. NCTD
56. Nonb cay TMA NcIWOlk
71. SOOIdl
72. SDSU
73. TAMRlC
ProJec:IB Pl upcHIt'd tor AS 2766 Fundi
(VtIIIde ll....tIon Feea)
PrOJk-d ProJedl1
3 No fllDdl eoIlolled by Otay Mea nIA at lbla II-.
4 Sappl_lIly iIIf_tiOlllD follow.
-2-
~y/tJ
$$31,B75
$1110.000
$1,119,480
1138.000
S825.ooo
$340,000
SI,llllO.OOO
1150.000
$15.700
S847.ooo
SdO.OOlJ
$1.o00.ooo lD 14.170,000
SS4.ooo to S3OO.ooo
S2,15O,000
S2OO.000 fD $7.050,000
525.000
$Z4,3JO 10 $SZ,2llO
$40.800
5352,200
596,600
1315,464
$100.000
S4$O,OOO
$19.000
$118,193
5511,344
1261,344
SZ'12,930
1700.000
$125.000
1500,000 10 11.875.000
$315,000
Mor,y "1~3/IUM
AB2766 Funding
City of Chula Vista
1
CITY OF CHULA VISTA
AB2766 REQUEST FOR FUNDING
------------------------------------------------------------------
------------------------------------------------------------------
The City of Chula Vista has created a multi-dimensional approach to help businesses within
the City meet Transportation Control Measures (TCM) under the County's Air Quality Strategy.
Because the specific regulations have not been approved by the Board at the time of this
proposal, the City has created a program based on draft regulations. Once the Employer Trip
Reduction Regulations are approved, the specific aspects of this program will be modified
accordingly. In creating this programmatic approach, the City has attempted to provide a
variety of options for businesses, which we believe will maximize the business community's
ability to easily meet TCM's. The City has also designed the program to maximize auto
emission reductions, not administrative functions. To summarize, the City of Chula Vista
proposes funding for the following programs:
1. Development of a Satellite Work Center
2. . Employer Trip Reduction Business Partnership Program
3. Alternative Fuel Vehicle Fleet program and Calstart Model City Project
------------------------------------------------------------------
------------------------------------------------------------------
1. Pilot Satellite Work Center
The City proposes to pursue funding for development and implementation of a Satellite Work
Center. This Satellite Work Center, or Telecenter, would be utilized by both public and private
entities. A telecenter is a centralized work site where employees from a variety of businesses
from a location that is considerably closer to the worker's place of residence than the primary
work site. Telecenters allows for the partial substitution of computers or telecommunication
technologies in place of a typical commute to work by employees.
Some portion of the worker's work week, a percentage which will be determined based on the
specific needs of the employer and the employee's job duties, will be spent at the telecenter.
When implemented the Telecenter will have employees from more than one and perhaps
many individual companies. It will act as a business address to many different businesses and
as a work place for their employees. The Telecenter will offer employers incentives to
participate, such as free or very low-cost office space in exchange for a one year commitment.
The City's proposal has the dual objectives of proving the potential of telecommuting work
sites as means of reducing commuter traffic and air emissions, as well as furthering positive
economic development and job generating strategies. The following benefits would be
provided with the development of a telecenter: reduced vehicle trips and vehicle miles
travelled, improved jobs/housing balance, employer credit for APCD regulation 1301, improved
worker productivity, employees working closer to home, cost savings for the employer from
avoided transit subsidies, energy savings.
~y/)
AS2766 Funding
City of Chula Vista
The City has received a commitment for funding from the University of Davis - Telecenters
program in conjunction with Caltrans, on condition the City receives matching funds from the
APCS and has commitments from three employers to utilize the telecenter. We are currently
working with employers to obtain commitments, but until we have a program in place, with
funding to back the program, employers are reluctant to sign on. The City's approach to
create a public/private partnership in developing the Telecenter is a key to the project's
success. Financial participation from state and local government, combined with local
employers piloting the center with a commitment. of using the center for at least 1 year, will
give the APCS an opportunity to evaluate the successes and drawbacks to such a program, as
well as use this model to develop successful telecenters throughout the region.
2
The Telecenter Development proposal includes the following elements:
I EMPLOYER SURVEY AND SITE SELECTION PROCESS
The City will contract to recruit businesses and select a site based on both: a) a market
analysis, which will be conducted and paid for by the UC - Davis program,
and b) employee residence survey, which will determine where groups of employees live, and
thus help site a center accordingly. Additionally, a priority in determining the participating
employers will include those whose facilities do not have adequate access to mass transit.
More specific location criteria will be established as potential sites are investigated and if
potential tenants come forth early in the planning stages of the project.
We anticipate development of the Center to be a coordinated effort with APCD staff, UC-Davis
TeleCenter program, City of San Diego, and Caltrans.
Costs for employer survey and selection process: $10,000
DEVELOPMENT OF THE TELECENTER
In planning for the development of a telecenter, and in order to achieve maximum emission
reductions, the following conditions will apply:
The Center MUST:
. utilize an existing vacant office facility.
. be located in commercial or industrial zoning areas less than 1 mile from large, dense
residential populations.
. be located in proximity to residential communities that have poor or unavailable mass
transit, where replacing single occupancy vehicle commuting is vital.
. utilize an alternative fueled van neighborhood pickup points, in conjunction with
employee survey results.
E//~
AB2766 Funding
City of Chula Vista
3
The Center is proposed to have:
o approximately 10 private office areas, which can be shared by up to 3 employees from
the same company at 120 sq ft per office.
o approximately 7 additional work stations, approximately 500 sq feet..
o space for a Telecenter manager to handle office management, some reception/office
equipment management, and employer recruitment.
o common area services such as conference and work rooms and kitchen.
o Separate room for fax machine and copier, to be shared by all employees utilizing the
Center.
o phone system, other office equipment.
o Computers, modems.
o Common Conference Room
o Kitchen area
o Lunch Room/break room
TeleCenter Space/Equipment costs:
SPACE LEASE:
3, 500 square feet
tenant Improvements
1 conference room
1 copy/equipment room
Phone line installation
@ $1.00 /sf
@$25.00/sf
$42,000 year
$87,500
CAPITAL EQUIPMENT:
OFFICE EQUIPMENT:
Furniture
30 desks
14 modular work stations
44 desk chairs and 44 guest chairs
Reception furniture
Conference Room Table/ chairs
Tables/chairs for lunch room
Telephone
Telefax Machine
Telecenter Personal Computer
Center copy machine
Center typewriter
Center laser printer
Personal Computers and Modems
Personal computers could be purchased under a general purchase agreement as
telecommuters become committed. Many potential tenants may have their existing computer
equipment that would be transferred from the existing work site. Initially, the demonstration
program will provide computers as an incentive to businesses to reduce their capital costs and
participate.
Capital Equipment Costs:
$70,000
.25//;>
AB2766 Funding
City of Chula Vista
4
Program Implementation:
The City of Chula Vista would act as the lead agency for the funding, monitoring, and reporting
of this program. As such, the City would be accountable for the implementation of the
Telecommuting Demonstration Program. the following functions will be necessary to
implement the Center:
Program Development
Marketing/Advertising/Promotions
Data Management
Site Selection
Training, Testing, and Evaluation
Program Management
Program Monitoring
Program Reporting
Mar1<eting costs:
$50,000
TeleCenter - Ongoing Personnel Costs
Initial Consulting Assistance,
Staff for the Center to be Hired by the City of Chula Vista for two year period.
TOTAL COSTS:
-potential matching funds:
$100,000.00
$359,500
$179,750
Total Personnel Costs:
II
II TOTAL COSTS: $179,750
We are asking for the total amount, with the caveat that if UC-Davis provides matching grant
funding, half the total will be returned to the administrating agency. In implementing the
program, we will make every attempt to obtain donated or discounted equipment to reduce
costs.
Once the initial equipment is purchased, operating costs will be reduced dramatically. Also,
the Center will begin exploring ways to recover some of its costs from participating businesses.
The Telecenter will help to reduce 225 vehicle trips per week, and will serve the County as a
model to develop TeleCenters and Neighborhood Employment Centers.
-------------------------------------------------------------------
-------------------------------------------------------------------
2. Employer Trip Reduction Program
This proposal provides funding to create an Employer Trip Reduction Business Partnership
program in the City of Chula Vista for 1994. This proposal is in anticipation of a transitional
period during which a) the final employer trip reduction are still unknown but will be determined
.2S/j 'f
AB2766 Funding
City of Chula Vista
during this time-period, and b) a decision will be made by the City of Chula Vista and other
local municipalities whether to join forces to implement the regulations.
5
The City of Chula Vista proposes to create a comprehensive employer based program that will
assist businesses in meeting their anticipated A VR targets. The key to the program is to begin
implementation prior to the employer's target dates, with the goal of reducing their AVR
through incentive-based programs for employees. A Business Partnership Program will be
created to work, one-to-one with local businesses, consolidate material to be created for
businesses, provide training, help in the establishment of employer based programs, such as
telecommuting, van pooling, employee incentive promotions, and other programs to fit the
needs of individual businesses. At the same time, the City's program will offer businesses the
option to participate in the satellite work center, as well as multi-business shuttle systems.
This program will be based on transportation control measures, not transportation demand
management; the difference being that a program based on TCM's have the sole purpose of
reducing air emissions through trip reduction, not simply congestion management strategies.
Our proposal will create a program that will be implemented by the City either as the sole
agency or in coordination with other municipalities. The Business Partnership Program will
approach TCM's as cost saving measures, if done early enough to avoid costly employee
subsidies. Our program would become a service to businesses, to establish agreements with
major employers to take specific transportation control measures prior to AVR deadlines, in
exchange for service incentives, such as free use of the shuttle vans.
The City's program will be ongoing, and emphasis will be placed on business -assistance
strategies to reduce commute trips. Training, workshops, establishment of programs to be
used by businesses to reduce AVR, etc.. will be included in the program. A database will be
established to maintain information on each worksite. Workshops will be held in conjunction
with APCD to notify businesses of any changes in regulations, and how those changes will
effect local businesses. Assistance will be given to businesses who need help filing their
forms for submittal to the APCB.
Enforcement will be an integral part of the City's program. The implementing agency, whether
it be the City or part of a joint powers authority, will create a schedule in cooperation with
APCD for compliance, and will work with businesses to monitor and ensure timely compliance
with the regulations.
The City will coordinate the use of 3 alternative fuel vans as an incentive for businesses to
participate in the City's program. These vans will serve to pick up employees at highly
populated areas, where mass transit is not available. One van will work in coordination with
the Satellite Work Center.
e:25//~
AB2766 Funding
City of Chula Vista
6
BUDGET
Equipment Costs:
Personal Computers $6,000
Postage 4,000
Printing/copying 8,000
Office Supplies 6,000
Telephone 1,500
Graphics 3,000
TOTAL EQUIPMENT COSTS: $28,500
Personnel
TCM Administrator $41,000
TCM Coordinator - Business Partnership Program $40,000
Clerical support $30,000
Consulting Services $20,000
Pension and benefits $31,220
TOTAL PERSONNEL $162,220
Alternative Fuel Van Shuttles
Purchase of 3 alternative fuel shuttle vans $50,000
Other Costs:
Management, City Services (I.e.: City
Attorney, City Clerk, Finance, etc..)
TOTAL INDIRECT COSTS: $35,224
-------------------------------------------------------------------------
-------------------------------------------------------------------------
3. ALTERNATIVE FUEL FLEET PROJECT AND CALSTART MODEL CITY PROGRAM
The City proposes a comprehensive alternative fuel retrofit, replacement, and employees
;2~/J~
AB2766 Funding
City of Chula Vista
7
incentive program. The City proposes to substantially reduce emissions through these three
elements:
RETROFIT
COST: $25,000 CNG Retrofit (including half differential paid by SDG&E)
20,000 Electric Retrofit
The City plans to retrofit 10 heavily used fleet trucks/sedans to CNG. These autos may be
used by City Employees as an incentive for employees to utilize as a carpool automobile
during commute hours. For example, an employee would be allowed the use of the vehicle, if
in exchange that employee agrees to drop off and pick-up 4 other employees. Retrofitting
these vehicles to work toward the triple goal of a) reducing the City's contribution to smog, b)
increasing the City's average vehicle ridership (A VR) and c) encouraging the local electric
vehicle retrofit market in Chula Vista.
The City also plans to test electric vehicles, by retrofitting two of our four parking enforcement
vehicles. These vehicles, in particular, are perfect for retrofitting to zero emission autos
because of the nature of the vehicle's use. The two vehicles are constantly driven, with many
start/stops during the day, every day, and are driven in a fairly small radius, which makes the
vehicles ideally suited for electric retrofits.
REPLACEMENT And EMPLOYEE INCENTIVE PROGRAM
Cost: Alternative fuel vans - included in Employer Trip Reduction Budget
$15,000 pilot 0% retrofit loan program - employee assistance
The replacement program consists of purchasing three new dedicated or flexible alternative
fuel vans, depending on what is available at the time of purchase, to replace pool cars. These
vans/cars may be used by City employees and eventually local employers in a coordinated
van-pool pick-up program. We are considering an incentive program, in conjunction with the
City's Employer Trip Reduction Program that could be expanded to include other participating
employers. This incentive program consists of allowing an employee to drive a van-pool car
home, on condition that person drops off and picks up at least 4 other employees. This
incentive program has the effect of not only reducing smog as a result of using an alternative
fuel vehicle, but it also will reduce vehicle commute trips by 40 trips per week; therefore it is a
transportation control measure and employer trip reduction measure as well.
Another incentive program proposed to be funded is a pilot 0% loan program, to be offered to
participating employers within the City and employees of the City of Chula Vista. The
incentive program will offer employees within the City the ability to retrofit their personal
vehicles to become a flexible fuel vehicle. This program will add 6 alternative fuel vehicles on
the road, as well as assuring those vehicles will be used during commute time, which in turn,
will reduce the employer's AVR. Operated as an experimental pilot program, the City will be
able to monitor the success of the program, determine if employee incentives should be
expanded to encourage individuals to switch to alternative fuel vehicles, and develop
assumptions regarding individual interest in utilizing alternative fuel vehicles.. If it is
successful, this type of program could be one example of how employers may be create
02S--/7
AB2766 Funding
City of Chula Vista
8
incentives to help employee reduce their AVR contribution.
MODEL CITY PROGRAM
cost: $40,000
The City is currently working in conjunction with Calstart, and we are jointly submitting a
proposal to the Advanced Research Projects Agency (ARPA) to become Calstart's Model City
to retrofit and test electric fleet vehicles, both for use in municipal operations and to be lent to
local businesses for use in their fleet programs. ARPA will supply the City with 50/50
matching funds, and we are requesting the other 50% to come from AB2766 funds. If
successful the Model City program will create an opportunity for Chula Vista and the San
Diego Region to be the first true full-scale electric vehicle demonstration project in the Country.
Because Calstart is receiving a high degree of interest on the state and federal level, we
believe there is a very good opportunity to obtain ARPA funding, particularly if the City can
demonstrate that matching funds are available. This program will produce 8 electric vehicles to
test, reducing all smog contribution to zero emissions.
~OTAL FOR ALTERNATIVE FUEL AND EMPLOYEE INCENTIVE PROGRAM: $100,000
In summary, the City of Chula Vista is asking for a total of $555,690, for three separate
programs. The Satellite Work Center's total budget is $359,500; the City is requested half of
the total to be funded from AB2766 funds, as it is appropriate that a regional Telecenter, to be
pilotted for public and private use, should be funded from regional moneys. The City's
Employer Trip Reduction Implementation program totals $275,944. Finally, the City
respectfully requests funding for an alternative fuels cooperative program, in conjunction with
Calstart, where the City of Chula Vista has proposed a 50/50 matching grant from ARPA to
become a Model City for electric vehicle testing. This program request amounts to $100,000.
Thank you for your consideration. For additional information, please contact Barbara
Bamberger at 691-5296.
;2~ -llf'
RECEIVED
fEB 111993
TRAFFIC ENGINm~ING
NO. 079
Air l'oUuuon Control Bo..rd
Ilrian P. Ililbray Distti.t 1
Djanne Jacob Disuiet 2
Pam.l. Slater District 3
Loon 1.. Williams District 4
John MacDonold Distti.t 5
Air PoUuUon Control Offic:er
R. }. SommctVille
(;108
04/12/93
15:41
E8.D/TRAN5PORTATl ON FLANN 1 N6 .. 425 6184
III PII\lIIIIIIICINIBR umtlIl:T
conrY OF UI DIEGO
,j'
REQUEST FOR PROPOSED PROJECTS TO BE FUNDED OR PARTIALLY FUNDED
BY VEHICLE REGISTRATION FEES ,
'. ~ . ":1'.. ',' ". : ' I
:BnC~l!rollnd
The San Diego Air Basin has a severe ozone air qualily problem. Preliminary 1992 data indicate
the health-based state air quality Standard for ozone was exceeded on 97 days. About 60% of the
reactive organic gas and oxides of nitrogen emissions thar conrrlbute to theIegion's ozone Jl!Oblem
come from motor vehicles. To solve the smog problem, the Air Pollution Control Board (Board)
adopted the 1991 San Diego Rejlillna! Air Quality Strategy, which includes transponation coplrol
measures to reduce motor vehicle emissions by reducing motor vehicle travel, as well as the
California Air Resources Board's Low Emission Vehicle pro~m to ~duce the average emission
rate of each vehicle as old 1,ligher-polluting vehicles are reared and replaced with new cleaner
.vehicles:
::','....
'. . :";:::.' ~ :.: :' :..: :.' ," ; ..'" .,'
Yehic1~ Re2istration Fees
" ",
': t' " ;. .... "
To :t>rovide Disl:l;icts and other local implementing agencies the funding needed to implement mOlor
vehIcle related emission reduction progroms, the Legislature enacted AB 2766 (Health and :lafety
Code Sections 44220-44237) which authorl2es the Air Pollution Control Board to establish up to a
$4 motor vehicle registration fee surcharge. On November 19, 1990, the Air Pollution Control
Board established a $2 fee, which will generate about $3.4 million annually. The Board could
consider an increase in fee from $2 to $4 if additional revenues are needed to fund projects
implementing the control measures.
Rpnu@d for Pronosals
.'
/
The District is solicitin~ proposals for projects to be funded with the vebiole registraii"on fee
moneys. Su lI:l!ested pnority uses for these funds arc presented in Auaclunellt 1. The funds
generated pursuant to AB 2766 will be allocated by the Air Pollution Control Board among the
District, the cities. the San Diego Association of GovernmentS (SANDAO), and other eligible
agencies and organizations to implement motor vehicle emission reduction programs. . .
Proposals are not beifig requested for public information Ilrograms related to trip zeduction nor for
- - indirect source control programs for new developments, because the District is developing those
programS.
. ','
.,' . '/
9150 Che"apcake Drive' San Diego' California 92123-1096' (619) 694-3307
FAX (619) 694-2730 . Smoking Vehicle Hotline 1-8QO-28-SMOKE '
, 19....""'......,:.........
d-Y /1
04/12/93
15:42
E8.D/TRANSPORTATlON PLANNING .. 425 6184
Patty Boekamp
Page 2
February 5.1993
Project proposals must be submitted in triplicate by March J., 1993. Proposals should
include esumateS of the annual costs (capital, operating, labor, overhead), emission
reduction potential (both immediate and long term), and should include options with a
range of costs in case funds are not sufficient to implement the project at the optimum
level. Any funding allocated by the Board will be subject to performance audits by the
District.
Process for Review and Allocation
Proposals will be reviewed based on emission reduction potential, and substantial
consideIlltion will be given to proposals with matclting funds. District staff will propose
a funding allocation schedule and implementation plan, and conduct a workshop among
interested and affected panics prior to making recommendations to the Board for
distribution of these funds. The recommendations as approved by the District Board will
be submitted to SANDAG for review and comment by SANDAG member agencies and
approval by the SANDAG Board of Directors. Afrer the SANDAG Board action, the
District will hold a public hearing to review the SMIDAG action and approve projects
and fund allocation. The Board ma~ revise or modify the allocation schedule and
iml?lementation plan submitted by SANDAG as deemed appropriate by the Board. This
entlre process is expected to be completed by July 1993.
Thank you for yOUT participation in the District's effOrts to reduce motor vehicle
emissions and attain air quality standards in San Diego County. . If you have any
questions regarding this matter,pl.ease contact Paul Sidhu at (619) 694.3303.
, "
<~
R. J. SO VILLE
Air Pollution Corurol'()fficer
.
Attachment
RJS:GCS:nt
;'
"
.--
"
I
c2y;20
NO. 079
1i'09
,
COUNCIL AGENDA STATEMENT
Item .2. V
Meeting Date 05/11/93
ITEM TITLE:
REPORT On the Chula Vista Human Services Council
[A] RESOLUTION I~~{eng an agreement between the City of Chula
Vista and the Chula Vista Human Services Council (CVHSC) setting forth
the relationship between the City and the CVHSC and transferring $900
of CDBG funds
or
1711&'
[B] RESOLUTION Approving the transfer of $900 of CDBG funds from
the Norman Park Senior Center to the South Bay Family YMCA for the
Chula Vista Human Services Council
SUBMITTED BY: Community Development Director C,-S,
REVIEWED BY: City Manage&r. (4/5ths Vote: YES ~ NO-1L)
BACKGROUND: The City Council established the Chula Vista Human Services Council
(CVHSC) in 1988 in response to recommendations contained in the newly-adopted Social Service
Plan. The Mayor and Council appointed the directors of public and private human services
agencies as its members, many of whom were not Chula Vista residents. Over the past four
years, CVHSC has brought together agencies and resources to collectively address the city's
most pressing human services needs. Although not an official advisory body, the Council's
activities are undertaken under the auspices of the City and with CDBG and other City funding.
Some of the programs initiated by the CVHSC may involve direct services to the public, which
creates a liability factor for the City. The larger issue is the role of the CVHSC and its
relationship to the City. This report contains a history of the development of the CVHSC,
explains the current issues, and proposes options for resolution of the issues.
RECOMMENDATION: That the City Council:
1) Accept the report on the Chula Vista Human Services Council;
2A) Adopt the resolution approving an agreement between the City of Chula Vista and the Chula
Vista Human Services Council (CVHSC) and the transfer of $900 of CDBG funds from the
Norman Park Senior Center to the South Bay Family YMCA for the CVHSC
or
.2~"/
Page 2, Item ,) (,
Meeting Date 05/11/93
2B) Adopt the resolution approving the transfer of $900 of CDBG funds from Norman Park
Senior Center to the South Bay Family YMCA for the CVHSC (City Manager's preferred
option)
BOARDS/COMMISSIONS RECOMMENDATIONS: Not applicable.
DISCUSSION:
The Development of the Chula Vista Human Services Council
On January 5, 1988, the City Council approved the Chula Vista Social Services Plan and shortly
thereafter established the Human Services Task Force to work toward implementation of the
Plan. Its members were originally nominated by the Mayor and appointed by the Council,
including the directors of health and human services agencies and one member of the City
Council (ex-officio). Many of these members were not residents of the City of Chula Vista.
Two City staff have regularly attended meetings (the Human Services Coordinator and a
Community Development Specialist). When established, the Task Force was recognized by the
Council as an "independent" body, working on its own to increase coordination among social
service providers. The task force later changed its name to the Chula Vista Human Services
Council (CVHSC).
In a memorandum to the City Council dated April 10, 1989, from Pam Smith, Chairperson, the
CVHSC made two requests: 1) that the CVHSC be made permanent; and, 2) that the City
provide a $1,000 grant for operating expenses. At its meeting of April 18, 1989, the City
Council directed that, inasmuch as a number of the CVHSC members are not City residents, the
group continue to function independently as they have in the past with full realization that
Council will seek their input and suggestions in matters relating to social service programs. The
Council subsequently considered and approved operating expenses for the CVHSC as part of the
1989-90 City operating budget.
Over the past several years, the Council has gradually increased funding from two separate
sources: the "promotions budget" and CDBG (administrative, not social service, funds). For
FY 1992-93, the Council approved a total of $24,000 to support the CVHSC, including grants
of $20,000 from CDBG administrative funds and $4,000 from the City's promotions budget.
The CDBG administrative funds are specifically for CVHSC to do resource development, which
includes seeking outside funding opportunities, sharing information and resources, and
coordinating efforts of agencies to address unmet needs. As the CVHSC does not have the
capability to administer CDBG funds, the South Bay Family YMCA agreed to be the contractual
and fiscal agent for the CVHSC and to provide office space for the two part-time staff associates
hired by CVHSC. The scope of work in the CDBG contract does not include coordination or
provision of direct services to the community. (If it were to include the provision of direct
.)" -,;..
Page 3, Item .;.. V
Meeting Date 05/11/93
services, then the Council would have to appropriate CDBG social service funding.)
Coalition-building and Proiect CARE
Over the past 4 years, the CVHSC has been a catalyst in successful coalition efforts, including
the Transportation Latchkey Coalition, the South Bay Drug Abuse Prevention Coalition, and the
Domestic Violence Task Force. These efforts have included not only public and non-profit
providers but also many businesses and church groups. To bring providers together, CVHSC
also distributes a quarterly newsletter and provides semi-annual training forums.
In Spring 1992, the CVHSC brought together a number of agencies and businesses to create a
"safety net" program for isolated seniors; out of this ad-hoc coalition came Project CARE. The
primary component is "ARE YOU OK", a computerized program for making a daily phone call
to seniors living alone. The "ARE YOU OK" program is based at the Norman Park Senior
Center and supervised by the Parks and Recreation Department.
Another component of Project CARE is a project to utilize volunteers to make minor home
repairs (health and safety-related) for seniors. The CVHSC has solicited local businesses and
service clubs to participate and has identified seniors in need of this service. At its March 23,
1993, meeting, the Council approved a $20,000, 16-month contract between the City and
Lutheran Social Services. The approval of this contract allows the project to move forward
without creating significant liability concerns for the City.
Role of the Chula Vista Human Services Council
The role of the CVHSC and its relationship to the City needs to be clearly defined. Although
the CVHSC appears to work independently, it is actually working under the auspices of the City,
and has no separate legal existence (e.g. as a non-profit corporation). Therefore, any direct
services provided by CVHSC can be viewed as City-sponsored activities.
In the past, CVHSC activities consisted of training, networking, coalition-building and resource
development. This year, the CVHSC has initiated several programs for which they may have
some responsibility for day-to-day coordination. Besides the home repair program for seniors,
the CVHSC has started a domestic violence legal clinic and the Citizens Adversity Support Team
(CAST), a trauma intervention program in conjunction with the police and fire departments. (See
the information item dated April 6, 1993 for more information on C.A.S.T.).
Staff is presenting options to the City Council for enabling the CVHSC to continue their
excellent work in our community but without increasing the City's liability risk. The
independence of the CVHSC is what allows them to respond so effectively to community needs.
So the question is how can the CVHSC maintain its independence and how can the City resolve
legitimate concerns about liability?
.2 J,:J
Page 4, Item )./,
Meeting Date 05/11/93
Options Discussed by Staff and CVHSC
Staff believes the CVHSC should continue as a coordinating body financially supported by the
City because of the invaluable role it plays in bringing together providers and resources to
address our human services needs. However, due to the legal liability issue, the City Attorney
and Risk Manager feel that the City needs to clearly define the relationship between the City and
the CVHSC. Staff has met with the CVHSC and discussed many options for responding to this
issue, including the following:
1. Make the CVHSC a formal City advisory body- This is not a desirable option because
many of the members of the CVHSC are not City residents and, per the Charter, are not eligible
for membership except in an ex-officio capacity and the CVHSC would lose a large amount of
the "independence" which allows them to be so effective in responding to community needs.
2. Encourage the CVHSC to become a legal, non-profit corporation with its own bylaws
and board of directors- This would allow the CVHSC total independence to implement
programs and to purchase liability insurance to cover their risks. However, some of the CVHSC
members feel that the organization is not ready to take this step immediately. The CVHSC does
not have an adequate funding base to support the full-scale operation and does not want to
compete with the existing human service organizations for funding. CVHSC desires to remain
under the auspices of the City because of the credibility it gives to their effort and the good
publicity it provides for the City.
3. Allow the CVHSC to operate as an entirely independent volunteer organization with no
formal connection to the City. By severing the connection between the City and the CVHSC,
the liability issue will be resolved. Staff has drafted a written agreement (see Attachment A)
which creates this new relationship between the City and CVHSC. The agreement deals with
the following items:
a) The CVHSC may use the City's logo on printed materials only with the advance
written permission of the City's manager's office and in conjunction with: "Funded and
supported, in part, by the City of Chula Vista but not an official body of the Cit y";
b) The City will discontinue funding the CVHSC from the "promotions" budget of the
General Fund (for which no contractual agreement exists) and increase CDBG funding
to CVHSC by a similar amount. This will enable all of the CVHSC funding to be
expended under a contractual agreement (with the YMCA acting as administrative agent).
c) The City will continue to provide staff liaison to the CVHSC through the Human
Services Coordinator and a Community Development Specialist.
.,2~-tf
'/
Page 5, Item .2. (,
Meeting Date 05/11/93
d) Staff will meet and confer with the CVHSC about becoming a non-profit, charitable
organization under state and federal law . The CVHSC may need additional funding to
obtain this status (the amount has not yet been determined).
4. Allow the CVHSC to continue to operate as they have with the understanding that they
will seek prior approval from the City Manager before they engage in the provision of
direct services or use City facilities. By giving the City manager prior approval over direct
services and use of facilities, the potential for liability will be minimized. Staff will draft a
letter of understanding between the City Manager and the CVHSC which specifies the process
for City manager approval and also includes items "b", "c", and "d" above. The City Manager
favors this ontion. given that he doesn't feel that. based on past performance. the CVHSC
activities constitute sie:nificant risk for the excellent work that do and given that CVHSC is still
evolving and defining itself as an organization.
If the City Council supports Option 3, then Resolution A should be adopted; if the Council
supports option 4, then Resolution B should be adopted.
FISCAL IMPACT:
If Council approves either resolution, $900 will be transferred from a completed project
(Norman Park Senior Center) to the South Bay Family YMCA for the CVHSC. This will
replace the $900 remaining balance in the 1992-93 allocation to CVHSC from the General Fund.
Staff will return with a signed contract amendment (to the existing YMCA/CVHSC contract) at
a Council meeting next month. In future years, the CVHSC will be funded solely out of CDBG
funds (through a contract with the YMCA). . The additional funds necessary to assist the CVHSC
to incorporate are undetermined at this time.
,2 " :>
RESOLUTION Ii D S b
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA
AND THE CHULA VISTA HUMAN SERVICES COUNCIL (CVHSC)
SETTING OUT THE RELATIONSHIP BETWEEN THE CITY AND THE
CVHSC
WHEREAS, the Chula Vista Human Services Council ("CVHSC") is an unincorporated
association of persons which was created by the City Council in 1988, but now operates
independently of the City within the South County area to coalesce human services providers;
and,
WHEREAS, the CVHSC members were originally appointed by the City Council but are now
appointed by the members of the CVHSC; and,
WHEREAS, the CVHSC wishes to identify the City of Chula Vista as a contributor and
supporter of its activities, although the City does not necessarily approve, sponsor, or control
such activities.
NOW, THEREFORE, THE CITY OF CHULA VISTA DOES HEREBY FIND,
DETERMINE ORDER, AND RESOLVE AS FOLWWS:
SECTION I. The City Council does hereby approve the agreement with the Chula ~i~
Human Services Council, a copy of which is on file in the office of the City Clerk. ' \
SECTION II. The City Council does hereby direct an,d authorize the Mayor Qft~e City
of Chula Vista to execute said agreement for and on behalf of the City of Chula Vi4ta,,;
, \ '. '
SECTION III. The City Council of the City of Chula Vista does hereby approve the
reappropriation of $900 offunds from Norman Park Sytlior Center (Account # 64~-o460-PR1l0)
to the Chula Vista Human Services Council (Accoul1t #648-6481-BG252). .'
SECTION IV. This Resolution shall take~: be in full force and\rfe\;im~ediatelY upon
the passage and adoption hereof. ;'
.I
!
SECTION V. The City Clerk sh,iJl certify to the passage aIld adoption of this
Resolution; shall enter the same in the book of original Resolutions said City; and shall make
a minute of the passage and adoption herePf in the minutes of the meeting at which the same is
passed and adopted.
Presented by:
,
!
/
~ to 1 by
Chris Salomone
Community Development Director
ruce M. Boogaard
City Attorney
[AIHSC,RES]
9(,- ,
RESOLUTION J 705'tJ
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA
AND THE CHULA VISTA HUMAN SERVICES COUNCIL (CVHSC)
SETTING OUT THE RELATIONSHIP BETWEEN THE CITY AND THE
CVHSC; AND TRANSFERRING $900 FROM THE NORMAN PARK SENIOR
CENTER TO THE SOUTH BAY F AMIL Y YMCA FOR THE CVHSC
WHEREAS, the Chula Vista Human Services Council ("CVHSC") is an unincorporated
association of persons which was created by the City Council in 1988, but now operates
independently of the City within the South County area to coalesce human services providers;
and,
WHEREAS, the CVHSC members were originally appointed by the City Council but are now
appointed by the members of the CVHSC; and,
WHEREAS, the CVHSC wishes to identify the City of Chula Vista as a contributor and
supporter of its activities, although the City does not -necessarily approve, sponsor, or control
such activities;
NOW, THEREFORE, THE CITY OF CHULA VISTA DOES HEREBY FIND,
DETERMINE, ORDER, AND RESOLVE AS FOLLOWS:
SECTION I. The City Council does hereby approve the agreement with the Chula Vista
Human Services Council, a copy of which is on file in the office of the City Clerk.
SECTION II. The City Council does hereby direct and authorize the Mayor of the City
of Chula Vista to execute said agreement for and on behalf of the City of Chula Vista.
SECTION III. The City Council of the City of Chula Vista does hereby approve the
transfer of $900 of funds from Norman Park Senior Center (Account # 646-6460-PRllO) to the
South Bay Family YMCA for the Chula Vista Human Services Council (Account #648-6481-
BG252).
SECTION IV. This Resolution shall take and be in full force and effect immediately upon
the passage and adoption hereof.
SECTION V. The City Clerk shall certify to the passage and adoption of this
Resolution; shall enter the same in the book of original Resolutions said City; and shall make
a minute of the passage and adoption hereof in the minutes of the meeting at which the same is
passed and adopted.
Approved as to form by:
&-
Bruce M. Boogaard
.2~/I.1 City Attorney
AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND THE CHULA VISTA
HUMAN SERVICES COUNCIL (CVHSC) SETTING OUT THE RELATIONSHIP
BETWEEN THE CITY AND THE CVHSC
WHEREAS, the Chula vista Human Services Council ("CVHSC") is an
unincorporated association of persons which was created by the City
Council in 1988, but now operates independently of the city within
the South County area to coalesce human services providers; and,
WHEREAS, the CVHSC members were originally appointed by the city
Council but are now appointed by the members of the CVHSC; and,
WHEREAS, the CVHSC wishes to identify the city of Chula vista as a
contributor and supporter of its activities, although the City does
not necessarily approve, sponsor, or control such activities.
NOW, THEREFORE, the parties hereto do hereby agree as follows:
1. The Chula vista Human Services Council shall not use the city's
logo without the advance written permission of the city Manager or
his designee. Whenever written permission is granted to use the
City's logo, it shall be placed below the CVHSC logo and be
accompanied by the following wording: "Funded and supported, in
part, by the city of Chula vista but not an official body of the
City." Existing printed materials of the CVHSC which bear the
City's logo may continue to be distributed. These printed
materials include the "Human Services Directory", "Community Needs
Assessment", "Network Newsletter", and CVHSC brochure.
2. The City shall provide two staff liaison to the CVHSC, one from
the Parks and Recreation Department and one from the community
Development Department. The two city staff members shall each
provide support to the CVHSC in the following ways:
a) provide information to the CVHSC on
and distribute pertinent informational
b) report on programs and services
departments;
c) report back to the departments on issues which
d~rector or boards/commission input or review;
d) provide technical assistance, when appropriate,
policies, goals, and objectives of the CVHSC.
human services issues
materials;
offered by the two
need
on
3. The city agrees to allocate an additional $900 to the CDBG
contract between the YMCA and the city for the CVHSC for the CVHSC
newsletter and mailing costs. This amount is equal to the unused
balance of the $4,000 FY 1992-93 appropriation from the promotions
budget item. The CVHSC agrees to arrange, or otherwise contract,
with the YMCA for direct payments of the expenses of the CVHSC, and
the city shall have no further obligation in this regard. In the
future, the city will discontinue funding to the CVHSC from the
promotions budget.
';'~/I ,,~
4. The CVHSC and the City agree to meet and confer for the
purposes of creating a separate legal corporate entity under which
the CVHSC may operate and to assist that entity in obtaining non-
profit 501(c) status with the Internal Revenue service.
Dated:
CITY OF CHULA VISTA
By:
Tim Nader, Mayor
Dated:
CHULA VISTA HUMAN SERVICES COUNCIL
By:
Pam Smith, Chairperson
",2 t,A ..J
RESOLUTION /7/ / "
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING THE TRANSFER OF $900 FROM THE NORMAN PARK
SENIOR CENTER TO THE SOUTH BAY F AMIL Y YMCA FOR THE CVHSC
WHEREAS, the Chula Vista Human Services Council ("CVHSCn) is a volunteer body created
by the City Council in 1988 which operates within the City to coalesce human services
providers; and,
WHEREAS, the City desires to fund all ofthe activities undertaken by CVHSC under the CDBG
contract with South Bay Family YMCA; and,
WHEREAS, the $900 of CDBG funds are available from Norman Park Senior Center, a
completed project.
NOW, THEREFORE, THE CITY OF CHULA VISTA DOES HEREBY FIND,
DETERMINE, ORDER, AND RESOLVE AS FOLLOWS:
SECTION I. The City Council of the City of Chula Vista does hereby approve the
transfer of $900 of funds from Norman Park Senior Center (Account # 646-6460-PRllO) to the
South Bay Family YMCA for the Chula Vista Human Services Council (Account #648-6481-
BG252).
SECTION II. This Resolution shall take and be in full force and effect immediately upon
the passage and adoption hereof.
SECTION III. The City Clerk shall certify to the passage and adoption of this
Resolution; shall enter the same in the book of original Resolutions said City; and shall make
a minute of the passage and adoption hereof in the minutes of the meeting at which the same is
passed and adopted.
Approved as to form by:
Chris Salomone
Community Develop
Bruce M. Boogaard
City Attorney
rJ/'I3-J
COUNCIL AGENDA STATEMENT
Item~
Meeting Date 5/11/93
SUBMITTED BY:
Report: Petition from neighbors regarding parking problems with auto repair shop
at rear of 363 "E" Street (Referral No. 2735)
Director of Building an} ~ing fvII~:::
Director of Planning ~ t- t" hA /.)""
City Manager/ (4/5ths Vote: Yes_No_XJ
(; (.to -SiP
<oJ
ITEM TITLE:
REVIEWED BY:
BACKGROUND:
On March 2, 1993, the City Council considered a petition from surrounding residents regarding parking
and other problems associated with an auto repair shop located at the rear of 363 "E" Street. Staff was
directed to meet with the neighbors and business owners, review previous Council action on this issue, and
report back within 30 days.
On March IS, 1993, a meeting was held with the owners of the businesses at the rear of 363 "E" Street,
and on April I, 1993, a noticed meeting was held with these owners and surrounding residents and
business owners. Notices were mailed to 64 surrounding properties, and 160 were hand delivered for
distribution at Chula Vista lun which backs onto Glover A venue. Two residents and six business owners
attended the meeting.
On April 6, 1993, Council was informed that a likely solution to the situation was currently under
discussion and, therefore, the report back to Council would be delayed. The sponsors of the petition have
been kept informed by staff of progress on this matter.
RECOMMENDATION: That Council accept the report and direct staff to monitor the effect of unifying
site operations and report back to Council no later than August I, 1993.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
PREVIOUS ACTION:
On June 30, 1992, Council directed staff to respond to complaints about the lack of on-street parking in
the 100 block of Glover Avenue resulting from an auto repair shop at 363 "E" Street parking vehicles to
be repaired on Glover for an extended period of time. Staff met with area residents and business owners,
and suggested a combination of metered and resident-permit parking in order to address the problem.
The residents in attendance at that meeting were unanimously opposed to any parking restrictions on
Glover Avenue. They believed the auto repair business should be required to contain their parking on their
own property, not on adjoining streets or illegally in the alley. The residents also voiced concern with
~7-1
Page 2, HemE
Meeting Date 5/11/93
fumes from auto spray painting activities. The spray paint booth was in disrepair and some vehicles were
being painted outside the booth, which is illegal.
On October 20, 1992, Council accepted staffs recommendation that no changes be made to parking
restrictions on Glover Avenue, but that two additional "No Parking in Alley" signs be posted in the alley.
Council was informed that the Police Department would continue to provide enforcement with regard to
illegal parking in the alley, and that Code Enforcement was working to correct the problem with spray
painting of automobiles.
Since that time, a new spray paint booth has been installed at a different onsite location, and adjacent
residents confirm that the problems with fumes and odors is largely resolved. Despite the posting of
additional "No Parking" signs, and stepped-up enforcement by the Police Department, however, the parking
problems continue. These include: clients parking in the alley, employees parking on the street and in
a private lot of an adjoining business, and the parking and sometimes repair of customer vehicles in the
street.
DISCUSSION:
As a result of our meetings with surrounding residents and business owners, it is evident that the parking
problems are associated with J&L Auto Repair, which occupies the westerly 'most portion of the rear of
363 "E" Street. This portion of the property is separated from the balance of the site by a solid block wall
and receives sole access from the alley. J&L Auto is a month-to-month sub-lessee of Superior Auto Body,
which occupies the larger area to the east with access from Garrett Avenue (see attached site plan).
Apparently, at the close of the business day, J&L attempts to store their customer vehicles within their site.
But in the morning, employee vehicles and vehicles to be repaired are parked on adjacent streets in order
to make room for work to occur within the small site. Occasionally customer vehicles are left overnight
or even repaired in the street.
Also, since there is no convenient space on-site to accommodate estimates, deliveries, pick-ups, etc., this
parking often occurs in the alley, which blocks access to the apartments to the north, and which also
restricts movement by larger vehicles through the alley. Evidently the "No Parking" signs are routinely
ignored, and the neighbors are convinced that enforcement efforts, although appreciated, are futile.
These problems are all related to the fact that an area designed to be used for repairs only -- accessory to
the balance of the larger portion of the site to the east -- is being used independently for a separate
business. It was never designed, intended or approved to be used in this fashion. Although there is
nothing inherently wrong with an auto body and auto repair use sharing the same site, both businesses need
to coordinate operations so that employee and customer parking, deliveries, and vehicle repair and storage
can be accomplished in an appropriate manner.
Part of the problem is the success of J&L Auto; they accept more business than can be accommodated on
their small site. But also, primary access should occur off Garrett Avenue, a public street, which presently
serves only the Superior Auto Body operation. This portion of the site not only has public street access,
but also has areas to accommodate employee and customer parking, estimates, deliveries, and so on.
,2 7~';-
Page 3, Itemn
Meeting Date 5/11/93
A suggestion has been made that J&L Auto be required to take access off "E" Street, through what is now
a parking lot for the restaurant which occupies the front portion of 363 "E" Street. The restaurant has
limited parking, however, and the owner is not interested in further reducing the number of spaces to share
access or parking with J&1. It was also generally agreed by the neighbors at the meeting that this
approach would simply transfer problems from the rear to the front of the site, whereby among other
things, circulation limitations would create conflicts with "E" Street traffic.
Superior Autp Body, which assumed the lease on the property last October, has been very cooperative and
is interested in solving the problems to the satisfaction of the neighbors. Since consolidating operations
with J&L Auto is apparently unacceptable to either business, Superior Auto Body has stated in the attached
letter that they intend to terminate the sublease with J&L Auto effective at the end of May. Superior
would then integrate the use of the westerly portion of the site with their overall operation.
Superior's proposal may not satisfy all of the concerns of the neighbors, at least one of whom would like
to see the alley access from the westerly portion of the site closed off permanently. According to the
Attorney's office, this may be an option available to the City, but necessitates creation of a vehicular
access drive through the solid wall which presently separates the two portions of the site. According to
Superior, this is part of their long term plans for the property, but is beyond their means at this point in
time.
Staff is of the opinion that unifying site operations may resolve the problems and should be tested for a
period of perhaps 60 days following unification, with a report back to Council by August 1, 1993, and
subject to the following additional requirements, which Superior has agreed to:
1. The westerly portion of the rear of 363 tiE tI Street shall be accessory to the balance of the
site, and shall only be used by Superior Auto Body.
2. A sign shall be posted at the alley access point which indicates employees only, and which also
directs all customers and deliveries to the Garrett Avenue entrance.
It would be the intent of staff to monitor the success of these measures and, in consultation with adjoining
neighbors, report back to Council by August 1, 1993. If the problems persist, the City could require
additional measures to be taken, including perhaps the option of closing the alley access.
The residents and business owners who either spoke at the Council meeting or attended the neighborhood
meeting have been notified that the Council will consider this report at the May 11, 1993 meeting.
FISCAL IMP ACT: Not applicable.
Attachments
Site plan
Letter from Superior Auto Body NOT SCANNED
Petition NOT SCANNED
Council minutes (March 3,1993 and October 22, 1992) NOT SCANNED
WPC F:\home\pJanning\865.93
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April 8, 1993
CITY OF CHULA VISTA
276 Fourth Avenue
Chula Vista, CA 91910
To All Parties Concerned,
We are submitting this letter in hopes of resolving the Business/Resident
discord concerning parking and traffic problems generated from 363 E Street.
After meeting with City Representatives, Neighbors, and area Business
Owners, It has become evident that Superior Auto Body, as principal tenants
at 363 E Street, must take immediate and conclusive action to maintain a
good relationship with the surrounding tenants.
We have stated that our main concern over this issue is to satisfy both the
City of Chula Vista as well as the local Residents. We feel that the
complaints stemming from vehicle activity on or around J & L Automotive,
who rents a portion of building space at 363 E Street are at a point that
any resolution short of consolidating operations between Superior Auto Body
and J & L Automotive will be inadequate in the eyes of our neighbors as well
as the City of Chula Vista.
Since consolidation of Superior Auto Body and J & L is unacceptable to each
Owner, We propose to terminate our relationship with J & L Automotive, by
issuing a 30 day notice to vacate effective May 1, 1993. Although this will
cause a short term financial hardship for Superior Auto Body by eliminating
the rent factor collected from J & L Automotive, We are certain that this
change will result in the long term peaceful co-existence of everyone
involved. This is the only feasible resolution to this situation for our
business.
Thank
.2 7' 5'
. RECEIVED
'93 FED 24 AlI:45
H. Mayor & City Council
City of Chula Vista
276 Fcurth Avenue
CITY OF CHULA VIST A
CITY CLERK'S OFFICE
February 24. 1993.
Dear Mr. Mayor. Members of the City Councll:
Enclosed please find a petition
Glaver Ave.to solve a situation
innumerable problems for several
Clty but others still prevail.
by a
that
years.
group of
has been
Some were
c1tizens from
the source of
solved by the
~e feel that operatlng an auto repair shop out of a narrow alley
:s not 1n the best interest of the city and all of us who have to
suffer the inconvenlences of such operation. We also feel that
the property at 363 E. St. 1S not adequate to rent a section as
1t is. and 1t is not conformlng to satisfy the basic needs of the
tenants and neighbors.
Hoping that you may be able to help us with this petition. we
r€'~r,3.1 n .
2.1ncere ly.
~~
Martin Torres and other resident eighbors.
178 Glover Ave,
".r~"'t I'''j\''~'i-'''\'
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COA\MUNiCA liONS
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~..*..*~***:A
A PETITION
*.....1l1ll.",
The undersigned respectfully request the city of Chula Vista to
condemn ad permanently close the north-west alley access to the
property at 363 E street used by an auto-repair shop as their
main entrance. (Common sense indicates that the entrance should
be at E Street). The proper entrance for this bussines is from
Garrett Street. We also request that the owner of this property
provide the necessary parking facilities for the people employed
there. customers and cars being repaired.
At the council's meeting of 10-20-92 It was disussed the parking
pre,blems at Glover Aveue and it was deClded trlat installing
parj(ing restrictions in this area would not solve the problem
maInly because it is INHERENT to this type of business to have a
continuos flow of cars parking in front for estImates. tow trucks
delivering cars. vans selling tools etc.: therefore is
practically Inlpossible to enforce a no-parking restriction. The
owner of thIS property is rentIng this space in detrIment of all
the residents of Glover Avenue. We can hardly park our cars at
Glover Avenue because it is always crowded with cars "f people
that do not live here and now it has deterIorated to the point
that sometImes some of these cars are left overnight.
The SIgnS posted by the city at the alley are totally diregarded
For years we have been sufferIng with this problem and other
~roblems associated WIth this operation and very little has been
done to alleviate this situation. In spite of the fact that a
dillapidated paint booth was removed. they paint cars in free
space polluting the air: noise pollution. hammerIng metals.
unnecessary horn use. high-power sound systems and littering the
alley with trash still remains. An inspection at any time durIng
working hours will reveal that cars are always parked in the
alley blocking the entrance to twelve apartments and making
diffucult for refuse trucks and other service vehicles to access
the area. This location is totally inadequate for auto repair:
cars are sometimes crowded like sardines inside this small space.
We sincerely hope that this time the city will hear our plea.
Chula Vista. CA. . January 29. 1993
Name.
Address
SIgnature
Date
.,< jot €I"',- ~ekt~~~
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Martin Torres
'2-'{-C(5
P~~e 2.
PetitIon to request closure of entrance in alley
NAI'IE
MlllO!ES~
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b. Petition protesting auto repair shop at 363 "E" Street - Martin Torres, 178 Glover, Chula Vista, CA
91910-2515, and Heinz Hemken, 183 Glover, Chula Vista, CA 91910.2515. It is recommended that staff
meet with the residents and return to Council with a recommendation. Pulled from the Consent Calendar.
Mayor Nader stated that staff recommended Council should refer this back to staff to meet with Mr. Torres.
His concern was that this was not the first time Council has heard about this issue. He asked if staff had
a time line for conducting meetings with the neighborhood and gerting a report back. Mr. Leiter stated staff
could report back to the Council within thirty days, and they could meet with Mr. Torres and the neighbors
prior to that.
o Heinz Hemken, 183 Glover Avenue, 91910, stated they had presented a request to close the entrance
on the alley to the property of 363 E Street where the automobile repair shop operates. The situation has
become very bad because of parking. This property does not have enough spaces to support three
businesses, two of which deal with automobiles.
Mayor Nader stated he knew this has been going on for a long time, but asked if another thirty days seem
unreasonable to him. Mr. Hemken responded it would be okay.
o Martin Torres, 178 Glover Avenue, 91910, stated he had called parking control because he could
not park in front of his own house. They came out, but ticketed everyone including the homeowners. He
stated the parking problem was serious.
MSUC (NaderlPo:r) to refer to staff to meet with the neighbors, business owners, and all interested parties.
When item comes back to Counell in thirty days, address concerns relating to hazardous waste, if any; and
provide information concerning prior Counell actions.
Mayor Nader stated that any legal violation enforcement should not be delayed pending staff coming back
to Council; all legal violations should be dealt with at the time.
). 7"' '1
MINUTES
March 2, 1993
Page 3
,,-.-
.
I
I!
I:
Minutes
October 20, 1992
Page 9
18. REPORT PARKING CONCERNS IN 1liE 100 BLOCK OF GLOVER AVENUE - At the
6/30/92 meeting, staff was directed to respond to parking problems caused by business par~g for ext~nded
periods of time on the 100 block of Glover Avenue. Staff evaluated the request and met With area residents
to discuss alternatives available to improve on-street parking. Staff recommends acceptance of the report.
(Director of Public Works)
Heinz Hemken 183 Glover Avenue, Chula Vista, CA 91910, spoke in opposition to the staff recommendation.
He felt the proposal would make the siNation worse and the other residents of the area shared his views.
He stated there was a problem with parking due to the business located at 363 "EO Stre~t. Other pro~lems
were noise and air pollution and painting on the location. He requested that Council find an eqwtable
solution to the concerns of the neighborhoods.
Martin Torres, 178 Glover Avenue, Chula Vista, CA 91910, was not in attendance when called.
Councilman Moore stated he had reviewed the area and there were 26 vehicles on the site. He expressed
concern regarding emergency response to the propertY. He questioned whether the painting was being done
legally.
John Lippitt, Director of Public Works, state.d that Code Enforcement was working with the owners. As of
10/9/92 there was a new owner, Superior Auto Body, and they were working with the Planning Department
in order to come up with a solution to the concerns expressed. The staff recommendation was to not do
anything on Glover Avenue based on a meeting held with the propertY owners, monitor the siNation, and
work on the Code violations with the propertY owner.
Councilman Moore stated if there were violations, warnings should be minimal and of a short time frame.
If they were spraying paint illegally it should be stopped immediately and if they continued to operate they
should be fined. He expressed his concern regarding the ability of emergency vehicles to respond due to
the number of vehicles on the propertY. He requested a memo from staff stating what was allowed on the
propertY.
Mayor Nader stated that staff had indicated they were finding illegally parked vehicles in the alley and were
citing them. He questioned if there was a legal reason that the area could not be posted so that illegally
parked vehicles could be towed and whether the City had an ordinance that required the business to provide
off.street parking for customers.
Mr. Uppitt responded that he was unaware of any reason that the area could not be posted.
Ken Larsen, Director of Building and Housing, responded that he did not have that information available.
The only access into the building was off of the alley way of Glover, there was not street access.
Mayor Nader stated that the Air Pollution Control District had regulations regarding painting and paint
booths and questioned whether residents in the area had been provided the numbers of who to contact at
APCD for air pollution enforcement. He also questioned whether City staff forwarded the complaints to
APCD for investigation.
Mr. Larsen responded that he was unaware as to whether the residents had been contacted by staff. The
maintenance of a spray booth was subject to frequent maintenance by the proprietor and staff had found
that the booth was in compliance. He did not believe that staff had contacted APCD.
MSC (Nader/Moore) to accept the staff report; direc:t that signs be posted indicating that illegally parked
vehicles may be subject to towing; staff provide the neighbors with APCD information; and forward the
information contained in the complaina to APCD and OSHA. Approved 3"()'2 with Malcolm and Horton
absent.
.2 7../ t:)
COUNCIL AGENDA STATEMENT
Ite~~
Meeting Date 5/11/93
SUBMITTED BY:
Report: Analyzing two alternatives for the Dtay Valley Regional Park
Focus Planning Area f}
Director of Parks and Recreati~
City Manager 6): {6 (4/5ths Vote: Yes_No..xJ
ITEM TITLE:
REVIEWED BY:
The following information will describe the proposed Dtay Valley Regional Park Focus Planning
Area (FPA). In considering the FPA, two alternative will be explored: 1) the FPA as endorsed
by the Dtay Valley Regional Park Policy and Citizen Advisory Committees; and 2) a
modification to the FPA which identifies Poggi, Wolf and Salt Creek Canyons and the area
around the lakes as a special study area.
RECOMMENDATION: That the Council support Alternative #2, thereby endorsing the
proposed Focus Planning Area and special study area for the Otay Valley Regional Park planning
process.
BOARDS/COMMISSIONS RECOMMENDATION: At its meeting of April 15, 1993, the
Parks and Recreation Committee voted 7-0 to support Alternative #2.
DISCUSSION:
The Otay River Valley spans three jurisdictions (Cities of Chula Vista and San Diego, and the
County of San Diego) and has regional significance as a wildlife corridor and major river course.
Since 1989, the City and County of San Diego and the City of Chula Vista have been jointly
planning a regional park within the Otay River Valley area from South San Diego Bay to the
lower Dtay Reservoir. In 1990, a Joint Exercise of Powers Agreement (JEPA) between the City
and the County of San Diego and the City of Chula Vista was approved by each jurisdiction.
The JEPA enables each agency to jointly coordinate acquisition, planning and design of the
proposed park.
In order to accomplish the goal of achieving a regional park within the valley, the JEPA
established a Policy Committee (PC). The PC is comprised of the Mayor of Chula Vista, the
Eighth District Councilmember from the City of San Diego, and the First District member of the
San Diego County Board of Supervisors. The PC's main charge is to act as a decision-making
body for policy issues related to the development of a park plan. In addition, a Citizen's
Advisory Committee (CAC), of approximately 30 members, was appointed by the PC to provide
input on the park planning process.
The JEPA specifies that an FPA boundary be established and adopted by each agency. Joint staff
from the three jurisdictions prepared a draft FP A boundary which was presented and modified
~-I
Page 2, Item;},
Meeting Date 5/11/93
at several CA and Policy Committee meetings. The FP A boundary was approved by the Policy
Committee on June 1, 1990. On October 2, 1992, the PC reaffmned its commitment to the
current planning direction and recommended that each agency adopt the FPA boundary. Since
this time the City and County of San Diego have adopted the Focus Planning Area. However,
the County has indicated to staff that if Council approves the FP A as identified in Alternative
#2, they would be willing to reintroduce the modified FPA to the Board of Supervisors.
FP A Alternatives
Staff has analyzed two alternatives for the FPA. The first alternative is the Policy Committee's
recommended alternative (See Attachment A). The second alternative comes as a result of a
concern expressed by Council and City staff about the FPA being too large and expansive (See
Attachment B). Specific concerns had to do with the reasoning behind the inclusion of Poggi
Canyon, Wolf Canyon and Salt Creek Canyon into the FPA. Other concerns dealt with why
more remote areas like the area around the lakes needed to be included in the FPA.
Alternative #1: Support the FPA boundary as approved by the Policy Committee and the
Citizen's Advisory Committee.
The proposed FP A boundary extends eastward approximately 11 miles from south San Diego Bay
along the Otay Valley to the Otay Lakes and Bureau of Land Management boundaries near the
San Ysidro Mountains. The FPA generally encompasses lands located within the Otay Valley
and the major canyon and open space areas connecting to the Valley.
The proposed FP A boundary traverses County of San Diego, City of Chula Vista, and City of
San Diego jurisdictional lines. The Citizens' Advisory Committee and Policy Committee
supported the FPA (Alternative #1) because it was based on the following criteria: 1) potential
viewshed areas, 2) natural and environmentally sensitive resources, 3) connection to other
regional open space systems, and 4) opportunities for recreational uses. Included in the FPA
boundary are some publicly owned lands, however, the majority of the land in the FPA is within
the private ownership. The FPA broadly focuses on the park's sphere of influence. For example,
all significant open space interfaces, trail linkages and environmentally sensitive areas will be
analyzed relative to their relationships to the Valley.
Alternative #1 will expand the authority of the JEP A and allow Joint Park Planning staff and
committees to comment on future development within these planning areas. A downside to this
alternative is the level of review could be very detailed, thereby detracting from focusing staff
efforts on the Otay Valley and the formulation of a concept plan. In addition, the areas of Salt
Creek, Wolf and Poggi Canyons and the area around the lakes have and will continue to be
subject to extensive review through the Otay Ranch Planning process and the Resource
Management Plan. Further review of these areas by the Joint Park Staff appears to be a
duplication of efforts.
Alternative #2: Treat Poggi, Wolf and Salt Creek Canyons and the area around the lakes as a
special study area. (Staff's recommended alternative.)
~.~
Page 3, Item &~
Meeting Date 5/11/93
Recognizing the concerns expressed by Council and staff about the FP A being too large, the
Department has identified an alternative which treats these areas as a special study area. For
example, once the Sunbow Development occurs, staff would review the open space component
of Poggi Canyon as an open space maintenance district. Once the East Orange extension is
developed, all slopes, parkways and median installations would be reviewed separately from the
park's planning process. However, potential relationships to the Valley such as wildlife corridor
or trails would be taken into consideration by planning staff.
In the case of Poggi, Wolf and Salt Creek Canyons and the area around the lakes, it is envisioned
that these areas could be managed under a separate open space preserve. Although these areas
would be separate from the Regional Park they could certainly complement the park through
potential trail linkages, wildlife corridors and habitat preserves. In this special study area, Chula
Vista staff would communicate all pertinent information that may have a relationship to the
Regional park to joint park staff. This alternative would eliminate the need or a detail level of
planning within the special study area by joint regional park staff. This alternative is somewhat
consistent with what has been previously approved by the Citizen's Advisory Committee and
Policy Committee. The minor difference is the level of review would be less. The Special Study
Area concept has been discussed with Joint Park staff and they did not express any serious
concerns with this approach. All issues related to the study area would be conveyed to regional
park staff and committees as informational. In addition, coordination of planning efforts would
continue to take place between Otay Ranch staff and the Regional Park Joint Planning Staff.
Lastly, this alternative will serve as way to focus on areas only within the Otay Valley, thereby
expediting the development of the regional park's boundaries and a concept plan.
Conclusion
Since the original approval of the FP A boundary by the Policy Committee, planning effort has
included: preparation of the Otay Valley Regional Park Progress Plan; participation in the Otay
Ranch planning process; development of a detailed resource enhancement plan; and identification
of properties appropriate for acquisition through a State Coastal Conservancy Grant. These have
all been preliminary efforts.
The park planning effort is now ready to more into detailed states. Adoption of the FP A
boundary and special study area will provide both specific limits and a focus for Park concept
plan which will delineate park boundaries. The Policy Committee has directed the joint planning
staff to develop design guidelines for future proposed development projects. The FPA boundary
will define the area within which the guidelines will be applied, and will also serve as a
framework for future park development.
FISCAL IMPACT: None.
WPC F:\HOME'PARKSREC\900.93
~-3
Minutes of a
Regular Meeting of the
PARKS AND RECREATION COMMISSION
Thursday 6:00 p.m.
April 15, 1993
Public Services Building
Conference Room 2&3
*******************
1. ROLL CALL
MEMBERS PRESENT:
Commissioners Hall, Lind, Sandoval-Fernandez, Willett,
Helton, Roland
MEMBER LATE:
Carpenter (6:12)
2. APPROVAL OF MINUTES
Motion to approve the minutes of the Commission meeting of March 18, 1993 as distributed.
MSC WILLE1TIHELTON 6-0 (Carpenter out)
3. PUBUC HEARINGS OR REMARKS
NONE
4. DIRECTOR'S REPORT
Director Valenzuela reviewed highlights of the Commission Newsletter.
5. REPORTS FOR INFORMATION ONLY
a. Nonnrofit
Director Valenzuela gave an overview of the progress of the nonprofit. It is expected that
more information will be available in June or July.
b. GMOC Renort
Director Valenzuela called the Commission's attention to the GMOC report which was
included in their packets, and offered to address any questions that the Commissioners may
have.
He touched briefly on each of the GMOC recommendations, defining the Department's
position in each case.
c. Police Activities Leal!Ue
Deputy Director/Recreation Sunny Shy gave a brief history of the organization of the Police
Activities League, and addressed the Commission's questions regarding this League. She
~w5
PARKS AND RECREATION COMMISSION
April 15, 1993
PAGE 2
stated that participation levels have been much higher than anticipated. The program is run
by the Parks and Recreation staff with coaching assistance from the Police Department.
Commissioner Hall suggested writing a letter of appreciation to the Police staff who assisted
the Department with the League with copies of the letter to Councilmembers and attach a
copy of the Commission report to the Councilmembers' copies.
Commissioner Carpenter commended the Department for their efforts in organizing this
League. She, however, expressed a concern as to what is being planned for the "hard at-risk"
youth group of 12 to 15 year aids. This group is caught in the middle.
Commissioner Willett recommended two letters be sent, one to the Police Chief and one to
the Mayor and Council.
d Chula VISta Community Park
Director Valenzuela reviewed the status of Chula Vista Community Park and gave an
overview of the future plans for the park.
6. ACTION TIEMS
Unfinished Business
Otay Valley Regional Park Focus Planning Area
Director Valenzuela presented color maps of the Otay Valley Regional Park Focus Planning
Area. He stated that due to the fact that a number of studies have already taken place in
Poggi Canyon, Wolf Canyon and the Salt Creek area, he feels that there is no need to study
the area further. It is his feeling that enough data is already available to do planning in this
area.
Motion to support the Otay Valley Regional Park Focus Planning Area
MSUC HELTON/CARPENTER 7-0
New Business
a. Green Fee Increase
Deputy DirectorlParks Jerry Foncerrada gave an overview of the proposed fee increased and
compared them to other golf courses in the County.
Director Valenzuela discussed the staff recommendation on this increase and gave the
Commission the reasons for this recommendation.
.;2~ ' I.::>
PARKS AND RECREATION COMMISSION
April 15, 1993
PAGE 3
Raymond Cayla, a resident of Chula Vista and a senior citizen, spoke against the proposed
increase on the basis that seniors can play at lesser rates in other golf courses in San Diego
County without restrictions.
Commissioner Hall asked if statistical data was available on the age of players at different
hours. The Director replied that this data was not available.
Commissioner Hall proposed that seniors be unrestricted throughout the week and
restrictions apply only on Friday, Saturday and Sunday.
Tom Frost, Regional Director of Operations for American Golf from Long Beach, spoke in
favor of the proposed fee increase. He outlined the improvements that have been made to
the Course by American Golf and gave a status report on the current condition of the
Course.
Director Valenzuela outlined the financial impact of the recent excessive rains on the golf
course operators, American Golf, as well as on the City of Chula Vista, and gave the
reasoning that supports the staff recommended increase.
Commissioner Roland spoke in favor of leaving the fees and rules pertaining to seniors as
they are.
Commissioner Helton spoke in favor of the staff recommendation for a fee increase but
against the restrictions.
Scott Alvey, a resident of Chula Vista, stated that he represented the "Men's Golf Club" and
spoke in favor of the rate increase.
Commissioner Hall expressed concern that no statistical data was provided by American Golf
so that the Commission could see the age range and number of people playing the golf course
at various times of the day and days of the week. He feels that this is very pertinent
information to the issues that are being raised.
Motion to accept the recommendation of staff to endorse the green fees schedule, maintain
the status quo of seniors and have no restriction on senior discount play Monday through
Thursday and have Friday restriction for reserved tee times 8:00 am to 12 noon for those
people playing on senior discount.
MSC HALIJWILLETf 6-1 (Sandoval-Fernandez opposed - does not favor senior restriction)
b. Youth Summit
Director Valenzuela explained the Youth Summit process as outlined in the report that had
be submitted to the Commission.
d-t-'1
PARKS AND RECREATION COMMISSION
April 15, 1993
PAGE 4
Motion to support the Youth Summit concept and authorize Commissioners Hall and
Carpenter to attend the Youth Summit Phase I and Phase II meetings on May 12 and June
2, 1993.
MSUC WILLE1T/HELTON 7-0
c. Benefits of Parks and Recreation
Item tabled due to time constraints.
d. Issues for Joint Workshop
o Views on Department as lead youth agency in the City
o Budget priority for at risk youth
o Tour of the types of park we have
o Underserved areas
o Youth development programs
o Gymnasium site in the City
Commission requested the Director to put together a list of sites/issues for the meeting and
bring it to the May Commission meeting.
7. COMMUNICATIONS
a. Written Corresoondence
NONE
b. Commissioner's Comments
HELTON - Commissioner Helton reported on her Grandson's being accosted by a man in
Hilltop Park who told him that the park belonged to him and he did not allow dogs in the
park.
Adjournment to the next regularly scheduled meeting of May 20, 1993_
Respectfully submitted,
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