HomeMy WebLinkAbout2007/07/10 Item 8
CITY COUNCIL
AGENDA STATEMENT
~\~ CIlYOF
'~CHULA VISTA
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
JULY 10, 2007 Item ~
RESOLUTION ACCEPTING BIDS AND AWARDING
TWO TREE TRIMMING CONTRACTS TOTALING
$107,115 TO PROVIDE TREE TRIMMING SERVICES AND
AUTHORIZING THE PURCHASING AGENT TO RENEW
THE AGREEMENTS FOR FIVE (5) ADDITIONAL, ONE (1)
YEAR OPTION PERIODS ~ tJ.
DIRECTOR OF PUBLIC WORKS OPERATIONS \:EfJY FoIZ t1.6~~
ACTING ASSISTANT CIT;~AGER S '/'
CITY MANAGER jJfit:t---
4/5THS VOTE: YES D NO ~
BACKGROUND
Bids to provide multi-year tree trimming services opened on May 10, 2007. Fourteen
(14) Requests for Bid packets were mailed out; two (2) were sent to local contractors, and
staff received a request to send a bid packet to one additional contractor. The bid was
also advertised in the Star News on April 13, 2007. Representatives from eight (8)
companies attended a mandatory pre-bid conference held on April 26, 2007. Five (5)
contractors submitted bids; none of them were from Chula Vista. Staff recommends that
two bidders, Great Scott Tree Service and Aztec Landscaping be awarded the contracts.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for
compliance with the California Environmental Quality Act and has determined that the
project qualifies for a Class I categorical exemption pursuant to Section 15301 of the
State CEQA Guidelines. Thus, no further environmental review is necessary.
RECOMMENDATION
That Council accept bids and award two tree-trimming contracts totaling $107,115 to
Great Scott Tree Service ($33,951) and Aztec Landscaping ($73,164) to provide tree
trimming services and authorizing the Purchasing Agent to renew the agreements for five
(5) additional, one (1) year option periods.
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JULY 10, 2007 Item L
Page 2 00
BOARDS/COMMISSION RECOMMENDATION:
N/A
DISCUSSION
The Purchasing Agent bid the contract so that the contract could be awarded by item,
groups of items, or as a lot, whichever was in the best interest of the City. Each bid was
evaluated to determine which contractor was the lowest bidder. Original bid submittals
are available in the Purchasing Agent's office.
The following tables list the contract amount bid by the low bidder for certain grouped
items.
Table I
Summaty of Great Scott Tree Service's Bid
BID BID
ITEM DESCRIPTION AMOUNT
1. Phoenix dactylifera $ 6,497
2. Phoenix canariensis $27,454
CONTRACT TOTAL $33,951
Table 2
Summary of Aztec Landscaping Bid
BID BID
ITEM DESCRIPTION AMOUNT
3. Broadleaf $73,163.64
CONTRACT TOTAL $73,163.64
The total cost of all items is $107,115. Sufficient funds are available for tree trimming
services in the Public Works Operations' Budget for FY08. To ensure contract
compliance, a 100% performance and payment bond is required. Staff recommends that
two bidders, Great Scott Tree Service and Aztec Landscaping be awarded the contracts.
Pricing is firm for the initial term of the agreement, which is through June 30, 2008.
Thereafter, the agreement may be extended by mutual consent for five (5) additional,
one-year option periods. The maximum allowable price increase for each option period
is 5%.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that this
decision affects the interests of Council members, if any, in substantially the same
manner as it affects the public generally and is, therefore, an exception to the state
conflict of interest provisions pursuant to Cal. Code Regs., tit. 2, sec.18707.1(b)(I)(B)(i))
Further, this action concerns maintenance of existing infrastructure and, therefore, any
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JULY 10,2007 ItemL
Page 3 00
Council member's interest is indirect pursuant to Cal. Code Regs., tit. 2, sec.
18m4.2(b )(2).
FISCAL IMPACT
The total cost for tree trimming services is $107, liS. Sufficient funds are available in the
Public Works Operations FY07/08 Budget.
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RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING TWO
TREE TRIMMING CONTRACTS TOTALING $107,115 TO
PROVIDE TREE TRIMMING SERVICES AND AUTHORIZING
THE PURCHASING AGENT TO RENEW THE AGREEMENTS
FOR FIVE (5) ADDITIONAL, ONE (I) YEAR OPTION PERIODS
WHEREAS, the Purchasing Agent bid the contract so that the contract could be awarded by
item, group of items, or as a lot, whichever was in the best interest of the City ofChula Vista; and
WHEREAS, fourteen (14) Requests for Bid packets were mailed out; two (2) were sent to
local contractors, and staff received a request to send a bid packet to one additional contractor; and
WHEREAS, the bid was also advertised in the Star news on April 13, 2007; and
WHEREAS, bids to provide multi-year tree trimming services were opened on May 10,
2007; and
WHEREAS, each bid was evaluated to determine which contractor was the lowest bidder;
and
WHEREAS, WHEREAS, the following tables list the contract amount bid by the low bidder
for certain grouped items; and
Table I
Summary of Great Scott Tree Service's Bid
Bi.d..it Contr9ctnr Rid Amount
I Phoenix dactvlifera $ 6 497
2 Phoenix canariensis $27 454
CONTRACT TOTAL $33.951
Table 2
Summary of Aztec Landscaping Bid
Bi.d..it Contr~u.tnr Rid Amount
3 Broadleaf $73 163.64
CONTRACT TOTAL $73.163.64
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Resolution No. 2007-
Page 2
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for
compliance with the California Environmental Quality Act [CEQA] and has determined that the
project qualifies for a Class I categorical exemption pursuant to Section 15301 of the State CEQA
Guidelines. Thus, no further environmental review is necessary.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista
does hereby accept bids and awards two tree trimming contracts totaling $107,115 to provide tree
trimming service.
BE IT FURTHER RESOLVED that the Purchasing Agent is hereby authorized to renew the
agreements for five (5) additional, one (1) year option periods.
Presented by
Approved as to form by
Dave Byers
Director of Public Works Operations
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Ann Moore
City Attorney
J:\Attomey\RESO\BIDS\Tree Trimming Great Scott_07-10-07.doc
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