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Home My WebLink About2007/07/10 Item 7 CITY COUNCIL AGENDA STATEMENT ~I~ CIlY OF ifftj CHUlA VISTA JULYI0,2007 Item~ SUBMITTED BY: RESOLUTION A WARDING A PURCHASE AGREEMENT IN THE AMOUNT OF $553,600 FOR TWO COMBINATION SEWER CLEANING TRUCKS TO DION INTERNATIONAL, INC., IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF CITY OF SAN DIEGO BID 6971-05-Z AND PURCHASE ORDER 807191-0 DIRECTOR OF PUBLIC WORKS OPERATIONS #If,( ACTING ASSISTANT CITY M NAGER ')'1 CITY MANAGER 4/5THS VOTE: YES D NO 0 ITEM TITLE: REVIEWED BY: BACKGROUND The FY 2007-08 Sewer Fund provides for the replacement of two combination sewer cleaning trucks. The Chula Vista Municipal Code Section 22.56.140 and Council Resolution No. 6132 authorize the Purchasing Agent to participate in cooperative bids with other government agencies for the purchase of materials of common usage. The City has an opportunity to participate in a current City of San Diego bid for favorable terms and pricing. ENVIRONMENTAL REVIEW N/A RECOMMENDATION That the City Council approve the Resolution awarding a Purchase Agreement in the amount of $553,600 for two combination sewer cleaning trucks to Dion International, Inc., in accordance with the terms and conditions of City of San Diego Bid 6971-05-Z and Purchase Order 8070191-0. BOARDS/COMMISSION RECOMMENDATION N/A 7'/ JULY 10,2007 Item_ Page 2 of2 DISCUSSION In the past, the City of ChuIa Vista has entered into purchasing agreements with various agencies for miscellaneous pieces of equipment. The City of San Diego issued a bid specification, and as a result of the size of the municipality, received favorable terms and pricing based on potential volume discounts. The City of Chula Vista has an opportunity to participate in the City of San Diego bid and realize these cost benefits. The two combination sewer cleaning trucks assigned to the Public Works Operations Department are being replaced in their normaJ replacement cycle. Placing the order now will save on the cost, as there is a 20% price increase in August. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(l) is not applicable to this decision. FISCAL IMPACT The net total cost including taxes is $553,600. The required funds are available in the Sewer Fund for the replacement of two combination sewer cleaning trucks. Prepared by: Jack DickRns, Fleet Manage, Public Works City of San Diego PUKCUASE ORDER PO No. I 380703-0 Ship To: Center ID; 820CHOlLAS EQUIPMENT DIVISION Alln: CHOlLAS OPS MS 42 2740 CAMINITO CHOlLAS SITE # 12 SAN DIEGO, CA 92105-5039 Bill To: Center 10: 820CHOLlAS EQUIPMENT DIVISION Alln: PAYMENT CENTER MS 42 2740 CAMINITO CHOlLAS SAN DIEGO, CA 92105-5039 Date: 09/08/05 Page: 1 of 1 OPIS No: P006 380703-0 Billing Contact: Mark Caraccia Phone: 6195277561 DION INTERNATIONAL TRUCKS, LLC dba DION INTERNATIONAL TRUCKS 5255 FEDERAL BLVD SAN DIEGO, CA 92105-5710 Terms: Net 30 FOB: Vendor: Deliver on or before: 03/25/06 USA Buyer: Michael Winterberg Phone: 619533-6441 Vendor 10: 011 00126995 Line # Phone No: 619 263-2251 Item ID/Descrlptlon Quantity/UM 3.00 EA Unit Price Extended Price 1 TRUCK Drain Cleaning Truck Ref. Bid# 6971-05-Z. ItemH I, MFG, International/Vactor equipped with Exhaust Particulate Trap. Req No.: R006 804485 $ 260,375.0000 $ 781, 125.00 . Notes: The Terms & Conditions of this Purchase Order are available at htto:/Isandieao.aov/ourchasinal and are incorporated herewith by reference. Reso 300756 line Item Total Tax Freight PO Total $ 781,125.00 60,637.19 0.00 841,662.19 $ -", ~ f ....;.- IMPORTANTI To ensure prompt payments, PO # must appear on all shipments and Invoices; and, all invoices must be directed to Billing Contact person at BiII- To address listed above. eI>""''''',''_'''''") City of San Diego Purchasing Division 1200 Third Ave. Ste.200 MS 56P San Diego CA 92101-4195 City of San Diego PRICING AGREEMENT Bid No.: 6971-05-Z PANo.1 8070191-0 Ship To: Center 10: 057PURCH Bill To: Center 10: 057PURCH Date: 08/16/05 Page: 1 of 2 PURCHASING PURCHASING Time: 8:03:12AM SEE ACTUAL POs FOR SPECIFIC BILL-TO AND SEE ACTUAL POS FOR SPECIFIC BILL-TO AND OPIS No.: PA05-8070191-D SHIP-TO ADDRESSES SHIP-TO ADDRESSES SAN DIEGO, CA SAN DIEGO, CA Commodity Code: 4212 Last Option End Date: 08/07/10 Vendor: Terms: Net 30 DION INTERNATIONAL TRUCKS, LLC DBA FOB: Destination DION INTERNATIONAL TRUCKS Tax Code: T 5255 FEDERAL BLVD SAN DIEGO, CA 92105-5710 Buyer: Michael Winterberg/~ USA Phone: (619) 533-0441 Fax: (619) 533-3230 Vendor ID: DII 00126995 Phone: (619) 263-2251 Fax: (619) 263-9021 E~Mall: mwinterberg@sandiego.gov Lim. # !tem IOiDescription Quantity/UJr,; Unit Price Extended Price This Document is for Contractual Information Only arid is NOT a Purchase Order Purchase Orders Will be Issued as Needed 1 TRUCK, DRAIN CLEAN 5.00 EA $ 250,375.0000 $ 1,251,875.00 Drain cleaning truck Mfr. : International/vactor Del.ivery Time: 270-300 days ARO Warranty Period: 12 months Water Tank warranty period: 10 years Additional. cost per unit to provide and install an exhaust particulate trap: $10,000.00 only if approved by CARS and if it is availabl.e. *2 PUMP, TRASH 5.00 EA y.. 10,953.0000 54,765.00 Additional cost to provide and install a compatible hydrauli.c pump off system/debris tank trash pump on the drain -cleaning"truck-1iSbed.in item-l. Mfr.: International/Vactor De1ivery time: 270-300 daye ARO. Warranty period: 12 months 3 COATING, TANK 5.00 EA 3,806.0000 19,030.00 Additiona1 cost to provide and install a compatible debris tank coating on the drain c1eaning truck 1isted in item 1. Mfr. : Po1y Bird De1ivery time: 270-300 days ARO Warranty period: one year I() 4 TANK, "YO DEBRIS 5.00 EA -16,231.0000 -81,155.00 Price deduct from unit price of i tam 1 to provide and install a S-yard debris tank with 1,000 ga110n fresh water system in 1ieu of a IO-yard debris tank with a 1,500 gallon fresh water system, compatib1e with item 1. Mfr. : Internationa1/Vactor Delivery time: 270 to 300 days ARO Warranty period: 12 months Notes: Furnish the City of San Diego with Drain Cleaning Trucks, as may be Have questions about doin9 business with the City of San Diego? Visit our Purchasing web site at www.sandieao.aoviourchasina and get all the answers. SEE LAST PAGE For specific information regarding contract opportunities with the City of San Diego'qase visit our FOR TOTALS Bid & Contract Opportunities web site at www.sandieoo.aov/bids-contracts. 7- PA 2555A (Rev. 9-02) City of San Diego Purchasing DIVISion MS 56P 1200 Third Ave. Ste 200 San DIego CA 92101-4195 City of San Diego PRICING AGREEMENT Bid No.: 6971-05-Z PANo.1 8070191-0 Ship To: Center 10: 057PURCH PURCHASING SEE ACTUAL POs FOR SPECIFIC BILL-TO AND SHIP-TO ADDRESSES SAN DIEGO, CA Bill To: Center 10: 057PURCH PURCHASING SEE ACTUAL POS FOR SPECIFIC BILL-TO AND SHIP-TO ADDRESSES SAN DIEGO, CA Date: 08116/05 Time: 8:03: 12AM OPIS No.: PA05-8070191-o Commodity Code: 4212 Last Option End Date: 08107/10 Page: 2 of 2 DION INTERNATIONAL TRUCKS, LLC DBA DION INTERNATIONAL TRUCKS 5255 FEDERAL BLVD SAN DIEGO, CA 92105-5710 Terms: Net 30 FOB: Destination Tax Code: T Vendor: Vendor 10: 011 00126995 Phone: (619) 263-2251 Fax: (619) 263-9021 Buyer: Michael Winterberg Phone: (619) 533-6441 Fax: (619) 533-3230 E-Mail: mwinterberg@sandiego.gov USA Notes (cont): required for a period of one (1) year beginning August 8, 2005 through August 7, 2006, with options to renew for four (4) additional one (1) year periods. Council Resolution No.: 300756 Options Remaining: 08/08/06 - 08/07/07, Increase not to exceed 20%. 08/08/07 - 08/07/08, Increase not to exceed 20%. 08/08/08 - 08/07/09, Increase not to exceed 20%. 08/08/09 - 08/07/10, Increase not to exceed 20%. Vendor Contact: William M. Tollefson, Fleet Sales Manager E-mail: btollefson@diontrucks.com Insurance and bond shall be upda-ted-n-as -required. Distribution: File, Vendor, Buyer, OPIS, Kelleher, Kristina Blake MS 7B, Mark Caroccia MS 42, Robert York MS 902 Have questions about doing business with the City of San Diego? Visit our Purchasing web site at www.sandieao.aov/ourchasina and get all the answers. For specific information regarding contract opportunities with the City of San Diego, please visit our Bid & Contract Opportunities web site at www.sandieao.aov/bids-contracts. 7:"5 Line Item Total $ Tax Freight PA Total: $ 1,244,515.00 96,449.92 0.00 1,340,964.92 PA 2555A (Rev. 9-02) City of San Diego Purchasmg DIvISion MS S6P 1200 Third Ave. Ste 200 San Diego CA 92101-4195 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AWARDING A PURCHASE AGREEMENT IN THE AMOUNT OF $553,600 FOR TWO COMBINATION SEWER CLEANING TRUCKS TO DION INTERNATIONAL TRUCKS, LLC dba DION INTERNATIONAL TRUCKS IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF CITY OF SAN DIEGO BID 6971-05-Z AND PURCHASE ORDER 807191-0 WHEREAS, Chula Vista Municipal Code section 22.56.140 and Council Resolution No. 6132 authorize the Purchasing Agent to participate in cooperative bids with other government agencies for the purchase of materials of common usage; and WHEREAS, the City of San Diego issued a bid specification, and as a result ofthe size of the municipality, received favorable terms and pricing based on potential volume discounts; and WHEREAS, the City of Chula Vista has on opportunity to participate in the City of San Diego bid and realize these cost benefits; and WHEREAS, the two combination sewer cleaning trucks assigned to the Public Works Operations Department are being replaced in their normal replacement cycle; and WHEREAS, placing the order now will save on the cost, as there is a 20 percent price increase in August; and WHEREAS, the Fiscal Year 2007-08 Sewer Fund provides for the replacement of two combination sewer cleaning trucks. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City ofChula Vista does hereby award a purchase agreement in the amount of $553,600 for two combination sewer cleaning trucks to Dion International Trucks, LLC dba Dion International Trucks, in accordance with the terms and conditions of City of San Diego Bid 6971-05-Z and Purchase Order 807191-0. Presented by Approved as to form by ,.)~~(/~ Ann Moore City Attorney Dave Byers Director of Public Works Operations J :\Attomey\RESO\AGREEMENTS\Dion Intemational_ 07-10-07 .doc 7~b