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Home My WebLink About2007/06/12 Item 4 CITY COUNCIL AGENDA STATEMENT ~ II.f:. CITY OF '~CHUIA VISTA ITEM TITLE: SUBMITTED BY: REVIEWED BY: BACKGROUND 6/12/2007, Item 4 - RESOLUTION APPROVING THE FY 07/08 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CHULA VISTA AND THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT REGARDING JOINT OPERATION OF THE DYNAMIC AFTER SCHOOL HOURS (DASH) AFTER SCHOOL RECREATIONAL PROGRAM, AND THE SAFE TIME FOR RECREATION, ENRICHMENT, AND TUTORING FOR CHILDREN (STRETCH) EXTENDED SCHOOL DAY EDUCATIONAL PROGRAM; AND AUTHORIZING THE MAYOR TO EXECUTE THE MOU. DAVID J. PALMER, ASSISTANT CITY MANAGER! LIBRARY DIRECTOR INTERIM CITY MANAGER fffS { 4/5THS VOTE: YES D NO [!] The current MOU between the City and the Chula Vista Elementary School District, in effect until June 30, 2007, authorizes the operation of two after school programs at elementary school sites. The STRETCH Program, with its emphasis on literacy and arts enrichment, is currently offered at seven district schools. The existing MOU also authorizes the operation of a structured sports and recreation program called DASH (Dynamic After School Hours), at 25 district schools. The intent of this report is to present an updated MOU between the City and the Chula Vista Elementary School District for FY 2007-08 (ATTACHMENT "A"), which includes expansion of the DASH Program to one new site (Wolf Canyon Elementary). The Chula Vista Elementary School District Board is expected to vote on the FY 2007-08 MOU at their June 5, 2007 meeting. 4-1 6/12/07, Item~ Page 2 RECOMMENDATION That Council approve the Memorandum of Understanding between the City ofChula Vista and the Chula Vista Elementary School District regarding joint operation of the DASH (Dynamic After School Hours) after school recreational program, and the STRETCH (Safe Time for Recreation, Enrichment, and Tutoring for CHildren) extended school day educational program; and authorize the Mayor to execute the MOU. BOARDS/COMMISSION RECOMMENDATION: N/A DISCUSSION Conducted by the Educational Services Division of the Chula Vista Public Library since 1999, the STRETCH and DASH programs continue to be a success. It is popular not only with parents and school-age children, but with the City's partner, the Chula Vista Elementary School District. The City and the District are now ready to enter into a new Memorandum of Understanding for FY 2007-08. The new MOU authorizes: . Expansion of DASH from 25 to 26 elementary school sites. These sites include: Allen, Arroyo Vista, Casillas, Chula Vista Hills, Clear View, Cook, Discovery, EastLake, Halecrest, Hedenkamp, Heritage, Hilltop, Kellogg, Liberty, Thurgood Marshall, McMillin, Olympic View, Palomar, Parkview, Rogers, Rosebank, Salt Creek, Tiffany, Valle Lindo, Veterans, and Wolf Canyon (new FY 07/08) Elementary Schools. . Increasing the number of children served in the DASH Plus program from 60 children per day to 80 children per day to begin in January 2008. Each site will receive an additional DASH Leader. These sites include: Cook, Hilltop, Palomar and Valle Lindo. . Continuation of the STRETCH program at seven elementary school sites, including Harborside, Lauderbach, Lorna Verde, Montgomery, Mueller, Otay, and Rice Elementary Schools. Additionally, the Library will purchase a van not to exceed $25,000, which also includes the costs for yearly maintenance and replacement to begin in FY 09. This vehicle is to be used by Educational Services staff for the delivery of supplies and equipment to all STRETCH and DASH schools. As in previous MOUs, the City will recruit, hire, train and supervise staff to conduct both STRETCH and DASH. The District will actively promote communication, cooperation and coordination among and between school personnel and city personnel. 4-2 6/12/07, Item-.!:L Page 3 ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that there is no possibility that the activity in question may have a significant effect on the environment; therefore, pursuant to Section 15061(b)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. FISCAL IMPACT The FY2007-08 budget for STRETCH and DASH is $2,534,031. The City will provide $829,038 (plus in-kind expenses); the Elementary School District will provide $605,687 and the State will provide (via the District) $1,099,306. These funds are appropriated as part of the FY2007-08 budget. Prepared by: Mariya G. Anton. Senior Management Analyst, Library 4-3 THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL ~y-~~~ Ann Moore City Attorney Dated: ~VI\tl4) 'Lt'lC)l Memorandum of Understanding Between the City ofChula Vista and Chula Vista Elementary School District to operate an after school recreation program ("DASH" - Dynamic After School Hours) and extended school day education program ("STRETCH" - Safe Time for Recreation, Enrichment and Tutoring for Children) in Chula Vista Elementary School District schools in FY 2007-2008 4-4 Page 1 of2 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CHULA VISTA AND CHULA VISTA ELEMENTARY SCHOOL DISTRICT This MOD is entered into by the City of Chula Vista and the Chula Vista Elementary School District. This is an agreement to operate an after school recreational program ("DASH" - Dynamic After School Hours), and an extended school day educational program (STRETCH - Safe Time for Recreation, Enrichment and Tutoring for CHildren) in Chula Vista Elementary School District schools in FY 2007-2008. The parties agree that the Chula Vista Elementary School District shall: 1. Facilitate communication of the DASH and STRETCH Programs' missions, goals and objectives to all participating school sites, in particular to principals, PT As and School Site Councils. 2. Actively promote cooperation and coordination among and between school sites and all personnel involved in DASH and STRETCH activities. 3. Participate in the development and actualization of a plan to evaluate the DASH and STRETCH programs. 4. Provide a staff liaison with the City as a key contact. 5. Coordinate the daily delivery of snacks for participating children through Child Nutrition Services. 6. Provide the City of Chula Vista $1,704,993 in FY 2007-2008 towards the cost of operating the DASH and STRETCH Programs, payable within 30 days of receipt of four quarterly City of Chula Vista invoices of $426,248.25 each, on 9/3/07, 12/3/07, 3/3/08, and 6/2/08. The parties agree that the City of Chula Vista shall: 1. Provide a Library Department Manager to oversee and coordinate the DASH and STRETCH Programs' activities, in cooperation with District staff. 2. Facilitate communication of the DASH and STRETCH Programs' missions, goals and objectives to all participating staff. 3. Actively promote cooperation and coordination among and between school sites and all personnel involved in DASH and STRETCH activities. 4. Participate in the development and actualization of a plan to evaluate the DASH and STRETCH programs. 5. Operate the DASH Program at the following 26 District Schools: Allen, Arroyo Vista, Casillas, Chula Vista Hills, Clear View, Cook (DASH Plus), Discovery Charter, EastLake, Halecrest, Hedenkamp, Heritage, Hilltop (DASH Plus), Kellogg, Liberty, Thurgood Marshall, McMillin, Olympic View, Palomar (DASH Plus), Parkview, Rogers, Rosebank, Salt Creek, Tiffany, Valle Lindo (DASH Plus), 4-5 Page 1 of2 Veterans, and Wolf Canyon (new FY 07/08) Elementary Schools. Note: DASH Plus sites offer extended hours and curriculum. 6. Increase the number of children served in the DASH Plus program from 60 children per day to 80 children per day to begin in January 2008. Each site will receive an additional DASH Leader. These sites include: Cook, Hilltop, Palomar and Valle Lindo. 7. Recruit, hire, and train 60 part-time DASH Leaders (plus "floaters" as needed), under the supervision of 3 full-time DASH Supervisors. 8. Operate the STRETCH Program at the following 7 District Schools: Harborside (l00 students), Lauderbach (100 students), Lorna Verde (80 students), Montgomery (l00 students), Mueller (100 students), Otay (80 students), and Rice (60 students) Elementary Schools. 9. Recruit, hire, and train 7 part-time, benefited STRETCH School Site Coordinators, and 31 part -time Youth Leaders, (plus "floaters" as needed), under the supervision of a full time STRETCH Supervisor. 10. Provide individual participating schools with detailed terms of agreement regarding specific program hours, staffmg, programming, shared use of facilities, etc. 11. Contribute the following: $829,038 in STRETCH/DASH budgeted general funds; City wide overhead (human resources, payroll, [mance, MIS, purchasing, and other City Departments) - in kind. 12. Act as fiscal agent for the combined District and City funds, the duties of which include but are not limited to budgeting, appropriating, expending, tracking, and reporting funds. The parties agree that a joint decision-making panel shall continue to govern the DASH and STRETCH Programs. The panel is comprised of the following District and City employees: Chula Vista Elementary School District: Assistant Superintendent for Community and Government Services District Director of Early Intervention City of Chula Vista Assistant City Manager/Chula Vista Public Library Director Library Department Manager The parties further agree to hold each other harmless against any and all claims asserted or liability established for damages or injuries, including death, to any person or property, including an officer, agent or employee of one of the parties, which arise from or are connected with or are caused or claimed to be caused by the negligent acts or omissions of the District or the City in carrying out the terms of this agreement; provided, however, that no duty to hold harmless the other party shall arise or exist regarding the established sole negligence or willful misconduct of that party. CHULA VISTA ELEMENTARY SCHOOL DISTRICT \ _ CITY OF CHULA VISTA By: Date: 4-6 RESOLUTION NO. 2007- RESOLUTION APPROVING THE FY 07/08 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CHULA VISTA AND THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT REGARDING JOINT OPERATION OF THE DYNAMIC AFTER SCHOOL HOURS (DASH) AFTER SCHOOL RECREATIONAL PROGRAM, AND THE SAFE TIME FOR RECREATION, ENRICHMENT, AND TUTORING FOR CHILDREN (STRETCH) EXTENDED SCHOOL DAY EDUCATIONAL PROGRAM; AND AUTHORIZING THE MAYOR TO EXECUTE THE MOU WHEREAS, the current MOU between the City and the Chula Vista Elementary School District, in effect until June 30, 2007, authorizes the operation of two after school programs at elementary school sites; and WHEREAS, the STRETCH Program, with its emphasis on literacy and arts enrichment, is currently offered at seven district schools; and WHEREAS, the intent of this report is to present an updated MOU between the City and the Chula Vista Elementary School District for FY 2007-08, which includes expansion of the DASH Program to one new site (Wolf Canyon Elementary); and WHEREAS, The City and the District are now ready to enter into a new Memorandum of Understanding for FY 2007-08.; WHEREAS, the new MOU authorizes: . Expansion of DASH from 25 to 26 elementary school sites. These sites include: Allen, Arroyo Vista, Casillas, ChuJa Vista Hills, Clear View, Cook, Discovery, EastLake, Halecrest, Hedenkamp, Heritage, Hilltop, Kellogg, Liberty, Thurgood Marshall, McMillin, Olympic View, Palomar, Parkview, Rogers, Rosebank, Salt Creek, Tiffany, Valle Lindo, Veterans, and Wolf Canyon (new FY 07/08) Elementary Schools. . Increasing the number of children served in the DASH Plus program from 60 children per day to 80 children per day to begin in January 2008. Each site will receive an additional DASH Leader. These sites include: Cook, Hilltop, Palomar and Valle Lindo. . Continuation of the STRETCH program at seven elementary school sites, including Harborside, Lauderbach, Loma Verde, Montgomery, Mueller, Otay, and Rice Elementary Schools; and 4-7 WHEREAS, additionally, the Library will purchase a van not to exceed $25,000 to be used by Educational Services staff for the delivery of supplies and equipment to all STRETCH and DASH sc; and WHEREAS, as in previous MOUs, the City will recruit, hire, train and supervise staff to conduct both STRETCH and DASH; and NOW, THEREFORE BE IT RESOLVED that the Council of the City of Chula Vista hereby approves the FY 07/08 Memorandum of Understanding between the City of Chula Vista and the Chula Vista Elementary School District regarding joint operation of the Dynamic After School Hours (DASH) After School Recreational Program and the Safe Time for Recreation, Enrichment, and Tutoring for Children (STRETCH) Extend School Day Educational Program; and authorizes the Mayor to execute the MOU. Presented by: Approved as to form by: David J. Palmer Assistant City Manager/Library Director ~~~\ Ann Moore ' City Attorney 4-8