HomeMy WebLinkAbout2007/06/05 Item 14
CITY COUNCIL
AGENDA STATEMENT
~f::. ClIT OF
~--= CHULA VISTA
6/05/07, Item~
ITEM TITLE:
PUBLIC HEARING TO CONSIDER WAIVING MINOR
IRREGULARITIES ON THE BID RECEIVED FOR THE "MOSS
STREET SEWER IMPROVEMENTS AND STREET
RECONSTRUCTION BETWEEN 300 FEET EAST OF
BROADWAY TO COLORADO AVENUE (CIP NO. SW-233)"
PROJECT PER CITY CHARTER SECTION 1009
RESOLUTION WAIVING IRREGULARITIES,
ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
"MOSS STREET SEWER IMPROVEMENTS AND STREET
RECONSTRUCTION BETWEEN 300 FEET EAST OF
BROADWAY TO COLORADO AVENUE (CIP NO. SW-233)"
PROJECT TO ORTIZ CORPORATION IN THE AMOUNT OF
$730,733.00
RESOLUTION AUTHORIZING AN INTERPROJECT
TRANSFER FROM EXISTING CAPITAL IMPROVEMENT
PROJECT STL-238 "PAVEMENT REHABILITATION
PROGRAM" TO THE "MOSS STREET SEWER IMPROVEMENTS
AND STREET RECONSTRUCTION BETWEEN 300 FEET EAST
OF BROADWAY SW-233 IN THE AMOUNT OF $182,083 TO
COMPLETE THE PROJECT AND AUTHORIZING THE
EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT
SUBMITTED BY:
REVIEWED BY:
DIRECTOR OF GENERAL SEg(CESGJ&
INTERIM CITY MANAGER J'
4/5THS VOTE: YES ~ NO
BACKGROUND
On Wednesday, April 25 2007 at 2:00 p.m., the Director of General Services received thirteen
(13) sealed bids for the "Moss Street Sewer Improvements and Street Reconstruction between
300 feet East of Broadway to Colorado Avenue. The Moss Street Sewer Improvements project
will improve approximately 1800 linear feet of sewer pipe located under Moss Street between
Broadway and Colorado Avenue. The street reconstruction will provide a new stable street
section for all vehicles traveling on Moss Street.
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6/5/07, Item 11-
Page 2 of7
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State
CEQA Guidelines because the proposed project consists of minor alterations to an existing
public facility involving no expansion of the facility's current use. Thus, no further
environmental review is necessary.
RECOMMENDATION
1. Council conduct the public hearing.
2. Council adopt the resolution waiving irregularities, accepting bids and awarding contract
for the "Moss Street Sewer Improvements and Street Reconstruction between 300 feet
east of Broadway to Colorado Avenue (CIP No. SW-233)" project to Ortiz Corporation
in the amount of$730,733.00.
3. Council adopt the resolution authorizing inter-project transfer from the existing Capital
Improvement Project STL-238 "Pavement Rehabilitation Program" to the "Moss Street
Sewer Improvements and Street Reconstruction Between 300 Feet East of Broadway to
Colorado Avenue project (CIP No. SW-233)" in the amount of $182,083.00 to complete
the project and authorizing the expenditure of all available funds in the project.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On Wednesday, April 25 2007 at 2:00 p.m., the Director of General Services received thirteen
(13) sealed bids for the "Moss Street Sewer Improvements and Street Reconstruction between
300 feet East of Broadway to Colorado Avenue (CIP No. SW-233)" project. The Moss Street
Sewer Improvements project will improve approximately 1800 linear feet of sewer pipe located
under Moss Street between Broadway and Colorado Avenue. The street reconstruction will
provide a new improved street section for vehicles traveling on Moss Street. While Moss Street
is not a designated truck route, trucks routinely used Moss Street to deliver furniture and other
personal items to the residents in the area.
The work on Moss Street includes excavation and grading, driveways, curbs and gutters, asphalt
concrete pavement reconstruction and overlay from the San Diego Metropolitan Transit
System's right-of-way to 300 feet east of Broadway. The removal and disposal of certain
existing improvements, traffic control, protection and restoration of the remaining existing
improvements, other miscellaneous work, and all labor, material and equipment are also
necessary for the project.
The Moss Street Trunk Sewer is the main trunk line that serves properties located within the
Telegraph Canyon Sewer Basin. The Telegraph Canyon Sewer Basin is bounded by "H" Street
to the Northwest, Oxford Street to the Southwest and extends toward the eastern part of the City
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Page 3 of7
following East Palomar Street toward Hunte Parkway and Proctor Valley Road. The Moss Street
sewer main was identified by the Sewer Master Plan as needing rehabilitation due to the increase
wastewater flow through this section. In order to service the sewer needs in this basin, a new 12-
inch diameter polyvinyl chloride (p.V.C.) sewer pipe is proposed to replace the existing 8-inch
diameter vitrified clay pipe (VCP) sewer pipe. The existing sewer lateral from the property lines
will be reconnected to the new 12-inch sewer main once the new main has been placed. The
duration of the project is expected to be less than 90 consecutive working days minus any
holidays that may occur during the proj ect construction. In addition to the sewer main needing
rehabilitation, the roadway on Moss Street is in need of reconstruction. To minimize the impact
of these two tasks on the residences and businesses in the area, both tasks have been combined in
one project. The project is located within the Montgomery Annexation Area.
The first phase of the project will begin on the western end of Moss Street just before Colorado
Avenue. A five-foot trench will be dug to remove the sewer main. The actual work to be done
will be phased into small increments to allow the reopening of Moss Street during start of peak
traffic hours. The scope of work will be to trench, remove the existing sewer main (two 3'or 4'
sections), reconnect any sewer laterals, and backfill the open trenched area. The contractor has
been instructed that traffic control set up may begin at 7:45 am, but no construction work will
begin before 8:00 am and no work (construction) will extend beyond 3:00 pm with out approval
of the City field inspector. If necessary, a steel plate will be placed on the roadway for the
public's safety after contractor's working hours and Moss Street will be re-opened to through
traffic in both directions. Work will proceed in this manner until the entire length
(approximately 1800 feet) of the sewer main has been replaced. Some nighttime work will be
scheduled for the work proposed across Broadway to minimize public inconvenience. This will
limit the impact to residences and businesses within the area.
The second phase of the project will also begin on the west end of Moss Street, just east of the
Metropolitan Transit System's right-of-way. Due to the heavy vehicle traffic loads passing over
Moss Street, the street has begun to rapidly deteriorate. The original design of Moss Street did
not take into consideration heavy traffic loads. With out the proper pavement section to support
these heavy loads, the life expectancy of Moss Street has begun to diminish quickly. In addition,
the trenching operations from the first phase of this project will cause further deterioration of the
condition of the existing pavement. To correct this deterioration, Moss Street will be
reconstructed with a stronger base support.
Similar to the sewer rehabilitation, the actual work to be done for the street reconstruction will be
phased in small increments to limit the amount of closure on Moss Street. The Contractor is
required to submit a detailed traffic control plan for both phases ofthe project.
During both phases of the project, on-street parking will be curtailed within the project limits.
Residents and businesses in the area will be given advance notice by the Contractor as to the
actual construction start date. The Contractor will have 90 working days (not including
Saturdays and Sundays) to complete both the sewer improvement work and the pavement
reconstruction work. An information item will be sent to Council and a public notice will be sent
to residents and businesses directly affected by the project once the exact details of the Moss
Street closure are finalized.
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6/5/07, Item 1L
Page 4 of 7
PROJECT BID RESULTS
The City of Chula Vista's General Services Department prepared the plans, contract documents
and technical specifications for the "Moss Street Sewer Improvements and Street Reconstruction
between 300 feet east of Broadway and Colorado Avenue" CIP project. City staff also prepared
and advertised the project for bidding.
Staff received and opened bids on Wednesday, April 25, 2007 at 2:00 p.m. The lowest
responsive bidder for the project was based on the contractor who submitted all required
documents detailed in the contract documents and who submitted the lowest base bid for the
project construction. Bids from the thirteen (13) contractors were received as follows (Bids
sorted by the base bid amount):
CONTRACTOR BASE BID
1. Ortiz Corporation-Chula Vista $730,733.00
2. Zondiros Corporation- San Marcos $976,939.00
3. Metropolitan Construction- Spring Valley $1,048,464.25
4. MJC Construction-Bonita $1,048,896.00
5. Southland Paving, Inc.- Escondido $1,061,337.60
6. Koch-Armstrong Gen. Eng., Inc.- Lakeside $1,075,062.55
7. Hazard Construction Company-San Diego $1,070,386.50
8. Portillo Concrete, Inc.- Lemon Grove $1,124,890.00
9. New Century Construction, Inc.-Lakeside $1,149,240.00
10. Burtech Pipeline, Inc. - Encinitas $1,276,044.00
11. Tri-Group Cons! and Develop, Inc.-Poway $1,299,186.00
12. HTA Engineering & Const., Inc.-Poway $ I ,486,011.00
13. ABC Construction Co., llc.-San Diego $1,598,069.00
After reviewing the bid documents, staff discovered a discrepancy with Ortiz Corporation's
grand total bid amount. The amount submitted was $730,733.00. When staff reviewed all bid
items, the corrected grand total was $730,773 a difference of $40.00. This base bid is $246,206
less than the second lowest bidder. In consultation with the City Attorney's office, staff
determined that the irregularity was insignificant and that the City could proceed with the award
process to Ortiz Corporation based on the City Charter Section 1009 that states, "The City
Council may waive any defects in any bid to the extent it finds at a public hearing held for that
purpose that it is necessary to do so for the benefit of the public." The public hearing for these
items was held tonight and staff believes that this action would benefit the City in the form of
saving the City nearly $250,000.
The irregularity was not an error in the Contractor's calculation, rather an irregularity by the
person transcribing the total to the bid schedule. The low bid from Ortiz Corporation is below
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Page 5 of7
the Engineer's estimate of $907,185.50 by $176,452.50 or approximately 19%. While it is
unusual that a bid comes in 19% lower than the Engineer's estimate, the construction
environment has been unpredictable for the past six months. Staff believes that the low price is
consistent with the slow down of new development. A larger number of contractors are bidding
on a smaller number of projects. The Engineer's estimate was prepared by City staff and was
based on average unit prices for similar types of work completed recently. City staff will
incorporate the unit price bid results received into a database for future project cost estimates.
General Services staff checked the references that the Contractor submitted. This Contractor has
done previous work for the City and all work was found to be satisfactory. All references
checked were verified and references confirmed that the Contractor's work has been satisfactory.
The Contractor's License Number is 602454 and is clear and current.
Disclosure Statement
. Attachment I is a copy of the contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is Transnet and Trunk Sewer Capital Reserve funds.
Contractors bidding this project were not required to pay prevailing wages to persons employed
by them for the work under this project. Disadvantaged businesses were encouraged to bid by
sending the Notice to Contractors to various trade publications.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property which is the subject of this action.
FISCAL IMPACT
In May 2004, the City's engineering consultant (PBS&J) submitted a series of Draft Wastewater
Master Plan Technical Memorandums to the City. These drafts included recommendations for
Capital Improvement Projects; Sewer Capacity Evaluations of Land Use Alternatives being
considered as part of the General Plan Update; a Pump Station and Facilities Assessment Report; and
a Wastewater Generation Analysis. These studies identified several reaches of the collection system
that had capacity constraints and recommended the required improvements. Moss Street between
Colorado Avenue and Oaklawn Avenue appeared in this report with a recommendation to increase
the existing 8-inch sewer main to a lO-inch sewer. During that time, Moss Street also appeared on
the City's Street Rehabilitation list. Staff proceeded to take a proactive role to resolve the problems
existing on Moss Street.
Because the Wastewater Master Plan Technical Memorandums to the City were only in draft form,
staff began an analysis to evaluate PBS&J's recommendation to replace the existing 8-inch sewer
main in Moss Street. This analysis examined the sewer main between Broadway and Oaklawn
Avenue and between Colorado Avenue and Oaklawn Avenue. The sewer study did verify PBS&J's
recommendation and validate the need for improvements. However, staff's review of the analysis
also recommended additional improvements to the sewer main. The project scope was expanded to
encompass the new findings. The existing 8-inch sewer main would now be replaced with a 12-inch
sewer main and the improvements would run from Colorado A venue to Broadway.
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6/5/07, Item 14
Page 6 of7
In May of 2004, the City was also in the process of preparing the contract documents for the street
rehabilitation. The street rehabilitation project was to facilitate the placement of asphalt concrete
overlay within the above stated portion of Moss Street. To provide time for the development of the
new 12-inch sewer main, the Moss Street overlay from Fifth Avenue was halted 300 feet east of
Broadway. City staff also used this time to study why the pavement has deteriorated to its present
state. Several street cores were taken and the soils underneath the pavement of Moss Street were
examined. It was determined after the analysis of core and observation of Moss Street that a new
street section was needed. If the City continued with its planned rehabilitation method of an overlay,
the same street conditions would materialize within a few years. The decision was made to
reconstruct Moss Street with a new sub-grade to add support for the vehicle traffic on the street.
The final scope of the Moss Street Sewer Improvements has now expanded to over 1800 linear feet
of new 12-inch sewer main and over 3000 cubic yards of soil is to be removed and replaced with
crushed aggregate base. On top of all this 2,250 tons of new asphalt was needed to replace the
existing pavement. In addition six pedestrian ramps have been designed and will be installed with
this project.
Approval of tonight's resolution will authorize City staff to expend all available funds and
increase the value of the contract as necessary due to unforeseen circumstances. Unforeseen
circumstances (i.e. poor sub-grade, utility conflicts, increase of dig-out quantities, increase in
concrete quantities, etc.) may cause an increase in quantities beyond what was anticipated during
the preparation of the project specifications. A typical "unforeseen circumstance" situation
occurs during the road rehabilitation process as pavement distress areas are examined and
repaired. Oftentimes, additional areas are repaired beyond what is anticipated due to the failing
area increasing in size. As a result, additional material is required to repair the areas and may
lead to a necessary "Change Order" to the contract. This is a typical situation with all pavement
rehabilitation projects. Furthermore, all underground projects have a level of risk due to the
unknown challenges that could be encountered under the surface. With a pavement
reconstruction project this risk is magnified because it is a complete removal of the top two to
three feet of the street. Therefore, because of this large potential for unknowns, a large
contingency amount has been set aside for emergency use during the construction of this project.
In addition, per record drawings the sewer system under Broadway drops more than 25 feet from
the street level. The contingency will help mediate any field modifications that may be required
to complete the improvements. According to City Council Policy No. 574-01, if a change order
exceeds the cumulative contract change order aggregate amount allowable to be approved by the
Director of Public Works Operations, City Council approval is required. Under said City
Council Policy the amount would be $54,151. However, approval of tonight's resolution will
increase the Director of Public Works Operations' authority to approve change orders as
necessary up to the contingency amount of$235,000, an increase in the Director of Public Works
Operations change order authority of $180,849. Any appropriated funds not needed for this
project will be made available for other pavement rehabilitation projects. There are currently
sufficient available funds in the project to complete the sewer improvements. With the
appropriation of $182,083.00, the pavement reconstruction within the "Moss Street Sewer
Improvements and Street Reconstruction (CIP No. SW-233)" project shall be adequate to fund
the completion of both phases of the project construction. In addition, a Staff Resource
Implementation Summary has been provided as Attachment 2.
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6/5/07, ItemJL
Page 7 of7
FUNDS REQUIRED FOR PROJECT
A. Contract Amount $730,733.00
B. Contingencies (32% of contact amount) $235,000.00
C. Staff Time Cost (approx %age of total):
Construction Inspection (12%) $190,000.00
Design/Construction Management (20%) $320,000.00
Survey Work (2%) $40,000.00
Planning/EnvironmentaI/Traffic/Landscape/Public Works (2 %) $35,000.00
Soil Testing and Study (2%) $40,000.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $1,590,733.00
FUNDS AVAILABLE FOR CONSTRUCTION
A. Trunk Sewer Capital Reserve Funds $408,650.00
B. Transportation Sales Tax (TransNet) $1,000,000.00
C. Interproject Transfer from STL-238 (Pavement Rehabilitation) $182,083.00
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $1,590,733.00
Upon completion of the project, the improvements will require only routine City maintenance.
ATTACHMENTS
I - Contractor's Disclosure Statement
2 - Staff Resource Implementation Summary
Prepared by: Roberto Yano, Sr. Civil Engineer, General Services Department
M:\General Services\GS Administration\Council Agenda\SW233\SW233 Agenda Rev 052307 (3).doc
14-7
ATTACHMENT
/
CITY OF CHULA VISTA DISCLOSURE STATEMENT
Pursuant to Council Policy 101-0 I, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed:
I. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, ~ontractor, material supplier.
~fJJ)Jff) e. (Jnl? 'yf;CS{D(~r
18f7tSIA f). DU(Z-- S~ flk~
2. If any person" identified pursuant to (I) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
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1,;,17""'4 0. Od%(7 '5R- 1UTt1tfL',/
3. If any person" identified pursuant to (I) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
/
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
~
5.
Has any person" associated with this contract had any [mancial dealings with an official"" fYhe
City ofChula Vista as it relates to this contract within the past 12 months? Yes_ NO-4-
17
M:\General Services\DesignISW233\SW233 _CONTRACT _R17.doc1 4- 8
If Yes, briefly describe the nature of the financial interest the officia!"" may have in this contract.
6.
Have you made a contribution of more than $~~ within the past twelve (12) months to a current
member of the Chula Vista City Council? No X Yes _ If yes, which Council member?
7.
Have you provided more than $340 (or an item of equivalent value) to an official*" of the City
ofChula Vista in the past twelve (12) months? C\o/includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No L
If Yes, which official * * and what was the nature of item provide~
~:,
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Date: +/l4~ ~ -( tJm 7
dJ A:fU1t::jUt) ~ . f1..i/Z-
P;;jPt or type name of CAntractorf Applicant
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* Person is defined as: any individual, firm, co-partnership, joint venture, association, social
club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county,
city, municipality, district, or other political subdivision, -or any other group or combination
acting as a unit:
** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
18
M:\General Services\Design\SW233\SW233 _CONTRACT _ RI7 .doc
14-9
ATTAl.. ,,,t:i\fi.
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STAFF RESOURCE IMPLEMENTATION
Project :Moss Street Sewer Improvements
The general scope of the project involves the installation of a new P.V.c. sewer pipe, removal and
replacement of an 8-inch and 10-inch VCP sewer main with a new 12-inch PVC sewer main along Moss
Street, between 300' East of Broadway and Colorado Avenue. In addition, The scope of work also
consists of pavement rehabilitation of Moss Street within the same limits identified above using Asphalt
Concrete (AC) pavement. The project also involves the following:
reconnection of 4-inch, 6-inch sewer lateral wye/tee connection to new 12 inch sewer main as shown on
the plans, rehabilitation of sewer bases, relocation of existing manholes, reconstruction of manhole base,
installation of new manholes, and other related work. This project also includes the following: striping,
installation of pedestrian ramps, sidewalks, curb and gutter, and storm drain inlet tops with bio-filters,
placement of geo-grid, cold milling, AC pavement overlay, traffic control, striping and marking, and
other miscellaneous items of work are also part of this project.
1) Project Management $112.000.00
Budget: The budget is first analyzed for contractibility from design to construction. Staff time
for design, survey, right-of-way, environmental processing and others. This budgent is monitored
continually and documented for future Staff time refinement.
Metropolitan Transit System Coordinations: Coordination with MTS for working near MTS
right-of-way. Explore alternative to minimize construction impact
Department Coordination
Construction Survey: Identify infrastructure and digitized information & quality control
(QC).
Construction Inspectiou: Conference for different construct ability methods & QC and
Quality Assurance.
Traffic Engineering Coordination: Sample traffic control and detour discussed
Public Works Operations: Discussed future maintenance of proposed facilities
Processing/Council Agenda preparation: This project involved City ordinance research and
coordination with City attorneys.
Utilities Company Coordination: Coordination with Utility Companies to eliminate
infrastructure conflict with utility facilities.
Sweetwater Authority: Water Authority constructed new line and required water valve
relocation on Moss Street
Identify location for valve adjustment: Identify utility conflict.
Coordination with Authority's new water line installation: Coordination with
new and future installation of water service.
Relocation of utilities services: Provide solution for any conflicts.
San Diego Gas and Electric: Exact location of SDG&E facilities unknown.
Location of utilities services: Identify utility conflict and impacts.
identify utilities services adjustments: Coordinate new requirements
Relocation of ntilities services: Resolved facilities relocation.
14-10
Chula Vista Cable Company:
Location of utilities services: Identify utility conflict.
AT&T: Location of AT&T facilities
Location of utilities services: Identify utility conflict and impacts.
Identify utilities services adjustments: Coordinate new requirements
Relocation of utilities services: Resolved facilities relocation.
Cox Cable San Diego, Inc: Exact location of Cox Cable facilities unlmown.
Location of utilities services: Identify conflict.
Identify utilities services adjustments: Coordinate new requirements
Relocation of utilities services: Resolved facilities relocation.
2) Desil!n $208.000.00
Improvement Plans: The plans are road maps for the construct ability of the project. The
construction process is mentally executed and any foreseen hazards are eliminated.
Analysis of Survey Points: Survey crew is sent out to gather data to physical locations of
existing improvements. These points are tied to real world coordinate systems.
Base Drawing Creation: With the survey points, existing infrastructure is laid out.
Research is conducted to identify the infrastructure of both seen and unseen facilities. Often
times, pot holing is done to verify underground facilities.
Street Centerline Alignment and Profile: In order to locate proposed improvements, street
centerline alignment is created to identify a common reference point for everything (existing and
proposed infrastructure) indicated on the plan sheets will be associated with this alignment.
Proposed Sewer Alignment and ProfIle: With the existing improvements and limitations to
design standard, a new proposed alignment is created. From this alignment the sewer profile is
created and analyzed for functionality.
North and South AC Berm Alignment: The proposed berm alignment is created and analyzed
to follow the roadway down Moss St.
South Curb and Gutter Alignment: The proposed curb alignment is created and analyzed to
follow the roadway down Moss St. and the storm water flow is check with the proposed gutter
alignment.
Storm Drain Alignment: Storm water flow IS checked with existing storm drain for
functionality.
Utilities Relocation Verification: Location of new utilities and conflicts with City's proposed
improvements are investigated.
Pedestrian Ramp (6) Profile: Six pedestrian ramps are design to meet ADA standards and
existing improvements
Street Cross Section (14 Sheets): Cross fall is check with exiting improvements, proposed berm
alignment, proposed curb and gutter alignment as well as the functionality to centerline
alignment.
2
14-11
Striping Plans: Traffic flow and public safety is re-analyzed.
Traffic Control Detour Plans: Planned detours are analyzed for each construction phase.
Specification & Contract: Special instructions to the Contractor are written and public safety
and utilities protection is written in to specification. Quality Control is cheeked for construct
ability.
Improvement plans (14 Sheets): Each construction phase IS laid out and plotted. Quality
Control is cheeked for construction.
Sewer and Storm Drain Stndy: Documentation of analysis is written for project record keeping.
Modification and design criteria are detailed.
Pavement and Soil Stndy: Soil study is required to correct failure and proper street structure
construction is examined.
Water Qnality Technical Report: Water quality is maintained and documented during pre-
construction, the construction and post construction.
Storm Water Pollution Prevention Plan: Protection management plan for storm drains during
construction
Employee Training
Staff Development: First project for designer of this type. He was paired with other
designers for mentoring and to allow him to develop in new areas.
M:\General Services\GS Administration\Council Agenda\SW233\STAFF RESOURCE IMPLEMENTATION r2.doc
3
14-12
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
WAIVING IRREGULARITIES, ACCEPTING BIDS AND A WARDING
CONTRACT FOR THE "MOSS STREET SEWER IMPROVEMENTS AND
STREET RECONSTRUCTION BETWEEN 300 FEET EAST OF BROADWAY
TO COLORADO AVENUE (CIP NO. SW-233)" PROJECT TO ORTIZ
CORPORATION IN THE AMOUNT OF $730,733.00
WHEREAS, City staff has prepared specifications for the "Moss Street Sewer
Improvements and street reconstruction between 300 feet east of Broadway to Colorado Avenue
in the City ofChula Vista, California" project and advertised the project; and
WHEREAS, On April 26, 2007, the Director of General Services received thirteen (13)
sealed bids for the "Moss Street Sewer Improvements and street reconstruction between 300 feet
east of Broadway to Colorado Avenue in the City ofChula Vista, California" project; and
WHEREAS, Section 1009 of the City Charter allows the City Council to waive minor
irregularities in a bid if the irregularities will benefit the City of Chula Vista; and
WHEREAS, Ortiz Corporation made a minor error of $40.00 in their submitted bid of
$730,733.00 and Ortiz Corporation is 19% below the Engineer's estimate of$907,185.50; and
WHEREAS, the next lowest bidder, Zondiros Corporation submitted a bid for
$246,206.00 above the Ortiz Corporation bid to construct the "Moss Street Sewer Improvements
and Street Reconstruction between 300 feet East of Broadway to Colorado A venue in the City of
Chula Vista, California" project; and
WHEREAS, staff recommends waiving the irregularity of Ortiz Corporation bid and
awarding the "Moss Street Sewer Improvements and street reconstruction between 300 feet east
of Broadway to Colorado A venue in the City of Chula Vista, California" project to Ortiz
Corporation in the amount of$730,733.00; and
WHEREAS, staff has verified the references provided by the contractor and the
contractor has performed previous work for the City of Chula Vista and their work has been
satisfactory; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act and has determined that the
project qualifies for a Class I categorical exemption pursuant to Section 15301 of the State
CEQA Guidelines; and
14-13
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids, waive the minor irregularity of the bid, and award a contract in
the amount of $730,733.00 for the "Moss Street Sewer Improvements and Street Reconstruction
Between 300 Feet East of Broadway to Colorado Avenue (SW-233) in the City of Chula Vista,
California" to Ortiz Corporation of Chula Vista, California.
Presented by
Approved as to form by
t\\(\ \'V-cl\~~~\&
Ann Moore . .
City Attorney
Jack Griffin
Director of General Services
14-14
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
AUTHORIZE AN INTERPROJECT TRANSFER IN THE AMOUNT OF
$182,083 TO THE "MOSS STREET SEWER IMPROVEMENTS AND STREET
RECONSTRUCTION BETWEEN 300 FEET EAST OF BROADWAY TO
COLORADO AVENUE (CIP NO. SW-233)" PROJECT TO COMPLETE THE
PROJECT
WHEREAS, City staff has prepared specifications for the "Moss Street Sewer
Improvements and street reconstruction between 300 feet east of Broadway to Colorado Avenue
in the City ofChu1a Vista, California" project; and
WHEREAS, unforeseen circumstances may cause an increase in the estimated amount of
time beyond what labor and materials is anticipated during preparation of the project
specification and all underground projects have a level of risk of cost increase due to the
unknown challenges that may be encountered under the street surface; and
WHEREAS, staff recommends an interproject transfer from existing capital improvement
project STL-238 "Pavement Rehabilitation Program" to the "Moss Street Sewer Improvements
and Street Reconstruction Between 300 Feet East of Broadway to Colorado Avenue (SW-233) in
the amount of $182,083 to complete the project; and
WHEREAS, the STL-238 "Pavement Rehabilitation Program" has sufficient funds to
transfer $182,083 to the "Moss Street Sewer Improvements and Street Reconstruction Between
300 Feet East of Broadway to Colorado Avenue (SW-233); and
WHEREAS, approval of tonight's resolution will increase the Director of Public Works
Operations' authority to approve change orders as necessary and authorize the expenditure of all
available funds in the proj ect; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby authorize an interproject transfer in the amount of $182,083 for the "Moss
Street Sewer Improvements and Street Reconstruction Between 300 Feet East of Broadway to
Colorado Avenue (SW-233) in the City of Chula Vista, California" and increase the Director of
Public Works Operation's authority to approve changes orders as necessary to construct the
"Moss Street Sewer Improvements and Street Reconstruction Between 300 Feet East of
Broadway to Colorado Avenue (SW-233) in the City ofChula Vista.
Presented by
Approved as to form by
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Ann Moore
City Attorney
Jack Griffin
Director of General Services
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