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HomeMy WebLinkAbout1992/09/15 Item 8 COUNCIL AGENDA STATEMENT Item ?' Meeting Date 9/15/92 ITEM TITLE: 1"g'~7 Resolution approving agreements between the City of Chula Vista and various Community promotions groups for expenditure of City funds SUBMITTED BY: Agreement with Chula Vista Jaycees Agreement with Gretchen Evans for Library Chamber Concerts Agreement with U. N. Day Committee Agreement with Human Services Council City Manager ~ (4/5ths Vote: Yes No-X-) budget includes funding of various Community Promotions The Council considered requests from these groups during the and approved funding in the following amounts: The 1992-93 organizations. budget sessions Chula Vista Jaycees Gretchen Evans Library Concerts U. N. Day Committee Human Services Council $9,880 $1,660 $ 380 $4,000 Agreements have been prepared between the City and each of these agencies setting out the terms and conditions for receiving City funding. RECOMMENDATION: Adopt resolution. BOARDS/COMMISSIONS RECOMMENDATION: N.A. DISCUSSION The attached agreements are basically unchanged from prior years. The Jaycees and the U.N. Day Committee have received the same level of funding ($9,880 and $380 respectively) since 1989-90. The $1,660 for the Library Chamber Concerts is $100 higher than in FY 1991-92, and reflects increased musicians salaries. The Human Services Council requested a $500 increase to cover printing and postage costs to produce their newsletter on a quarterly basis rather than twice a year. Traditionally, these contracts are executed earlier in the fiscal year, but due to the uncertainty of the State budget cuts, action on these agreements was postponed. JDG:mab conmpromos ~-I /8.,2., AGREEMENT SETTING OUT THE TERMS AND OBLIGATIONS OF GRETCHEN EVANS LIBRARY CONCERTS IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into the day of September, 1992, by and between THE CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City" and GRETCHEN EVANS LIBRARY CONCERTS, hereinafter referred to as "Gretchen Evans"; ~ITHJ;;.e..e.J;;THl. WHEREAS, the City Council of the City of Chula vista has determined that the function of the Gretchen Evans Library Concerts serves a valid public purpose, and WHEREAS, the City Council of the city of Chula vista desires to encourage the beneficial aims of the Gretchen Evans Library Concerts through appropriation of reasonable amounts of city funds, and WHEREAS, the City Council has established a policy for consideration of requests for funding by private organizations and individuals, and WHEREAS, such policy stipulates that no expenditure may be made of any appropriation awarded said organization unless an agreement has been reached between the parties setting out the terms and conditions for the expenditure of such funds. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows: 1. Gretchen Evans agrees to provide a total of seven library concerts, three in the fall and four in the spring. Of these seven concerts, the city will appropriate and expend $1,660.00 for same during the 1992-93 fiscal year. 2. Gretchen Evans agrees to expend city appropriated funds to meet bona fide obligations incurred in performing services related to the library concerts. 3. Gretchen Evans agrees to submit, on a yearly basis, a complete report of all expenditures and shall specifically list the purposes furthered by the City appropriated funds of $1,660 for fiscal year 1992-93. 4. That the Council of the City of Chula Vista, at its discretion, may require Gretchen Evans to provide or allow the City to undertake a complete financial audit of her records. 1 8"~3 5. That the term of this agreement shall be for a period of one (1) year, from 7-1-92 through 6-30-93, unless further modified to include other permitted expenditures of funds that are appropriated by the City Council. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first hereinabove set forth. THE CITY OF CHULA VISTA CONCERTS GRETCHEN EVANS LIBRARY Mayor of the City of Chula vista ~dMV);' ~ Gretchen Evans ATTEST lerk P:\home\aaomey\OrtEvans 2 '6';'1 AGREEMENT SETTING OUT THE TERMS AND OBLIGATIONS OF THE CHULA VISTA HUMAN SERVICES COUNCIL IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this day of September, 1992, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City", and the CHULA VISTA HUMAN SERVICES COUNCIL, hereinafter referred to as "CVHSC"i !L~:rH~~~~:rHl. WHEREAS, the city Council of the city of Chula vista has determined that the designation of a Chula vista Human Services Council serves a valid public purpose, and WHEREAS, the City Council of the City of Chula vista desires to encourage the beneficial aims of the Chula vista Human Services Council through appropriation of reasonable amounts of city funds, and WHEREAS, the city Council has established a policy for consideration of requests for funding by private organizations and individuals, and WHEREAS, such policy stipulates that no expenditure may be made out of any appropriation awarded said organizations unless an agreement has been reached between the parties setting out the terms and conditions for the expenditure of such funds. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows: 1. The Chula vista Human Services Council will provide their input and suggestions in matters relating to social service programs. 2. The Human Services council will expend city appropriated funds not to exceed $4,000 to defray operating expenses for holding meetings and forums within the City, produce a quarterly newsletter, and for the purchase of office supplies, postage and printing. 3. The Committee agrees to submit, on a yearly basis, a complete report of all expenditures and shall specifically list the purposes furthered by the City appropriated funds of $4,000 for fiscal year 92-93. 4. That the Council of the City of Chula vista at its discretion may require the Chula vista Human Services Council to provide or allow the city to undertake a complete financial audit 1 ~,. .5" of their records. 5. That the term of this agreement shall be for a period of one (1) year, from 7-1-92 through 6-30-93, unless further modified to include other permitted expenditures of funds that are appropriated by the city council. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first hereinabove set forth. Mayor of the city of Chula vista CHULA VISTA HUMAN SERVICES COUNCIL ~-LL Cha'r n 3f:# <;;5_ p~ (}2 >>1 a~~~ L.- V ck/ 5 c.. C- hOJ'r tYJa VJ THE CITY OF CHULA VISTA P:\home\auomey\CVhumSer 2 ~,-/, AGREEMENT SETTING OUT THE TERMS AND OBLIGATIONS OF THE UNITED NATIONS DAY COMMITTEE IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this day of September, 1992, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City", and the UNITED NATIONS DAY COMMITTEE, hereinafter referred to as "committee"; H.!T.!'!E~~ET.H.i.. WHEREAS, the city Council of the City of Chula vista has determined that the designation of a united Nations Day Committee serves a valid public purpose, and WHEREAS, the City Council of the City of Chula vista desires to encourage the beneficial aims of the united Nations Day Committee through appropriation of reasonable amounts of City funds, and WHEREAS, the City council has established a policy for consideration of requests for funding by private organizations and individuals, and WHEREAS, such policy stipulates that no expenditure may be made out of any appropriation awarded said organizations unless an agreement has been reached between the parties setting out the terms and conditions for the expenditure of such funds. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows: 1. The organization known as the united Nations Day Committee agrees to promote friendly relations between all members of different nations who come to Chula vista. 2. That the United Nations Day Committee agrees to expend City appropriated funds to meet bona fide obligations incurred in performing services related to the united Nations Day Program, not to exceed $380 for fiscal year 92-93. 3. The Committee agrees to submit, on a yearly basis, a complete report of all expenditures and shall specifically list the purposes furthered by the city appropriated funds of $380 for fiscal year 92-93. 4. That the Council of the City of Chula vista at its discretion may require the United Nations Day Committee to 1 8"? provide or allow the city to undertake a complete financial audit of their records. 5. That the term of this agreement shall be for a period of one (1) year, from 7-1-92 through 6-30-93, unless further modified to include other permitted expenditures of funds that are appropriated by the city Council. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first hereinabove set forth. THE CITY OF CHULA VISTA COMMITTEE UNITED NATIONS DAY Mayor of the city of Chula vista ;t:;ejc~(f~ F:\bome_IUNdayCcm 2 t{>r AGREEMENT SETTING OUT THE TERMS AND OBLIGATIONS OF THE CHULA VISTA JAYCEES IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into the day of September, 1992, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City", and the CHULA VISTA JAYCEES, hereinafter referred to as "Jaycees"; li.!1:H~~~.E1:H_ WHEREAS, the City Council of the City of Chula vista has determined that the function of the Chula vista Jaycees serves a valid public purpose, and WHEREAS, the City Council of the City of Chula vista desires to encourage the beneficial aims of the Chula vista Jaycees through appropriation of reasonable amounts of City funds, and WHEREAS, the City Council has established a policy for consideration of requests for funding by private organizations and individuals, and WHEREAS, such policy stipulates that no expenditure may be made out of any appropriation awarded said organization unless an agreement has been reached between the parties setting out the terms and conditions for the expenditure of such funds. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto as follows: 1. The organization known as the Chula Vista Jaycees agrees to participate in the Fiesta de la Luna and related activities, including the selection of "Miss Chula vista". 2. The Chula vista Jaycees agrees to expend City appropriated funds to meet bona fide obligations incurred in performing services related to participation in the Fiesta de la Luna, in an amount not to exceed $7,800, and selection of "Miss Chula Vista", in an amount not to exceed $2,080, in fiscal year 92-93. 3. The Jaycees agree to submit, on a yearly basis, a complete report of all expenditures and shall specifically list the purposes furthered by the City appropriated funds of $9,880 for fiscal year 92-93. 4. That the Council of the City of Chula vista at its discretion may require the Chula vista Jaycees to provide or allow the City to undertake a complete financial audit of their 1 0'''' '1 records. 5. That the term of this agreement shall be for a period of one (1) year, from 7-1-92 through 6-30-93, unless further modified to include other permitted expenditures of funds that are appropriated by the city Council. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first hereinabove set forth. THE CITY OF CHULA VISTA CHULA VISTA JAYCEES ~~~ Parade Chairman Mayor of the City of Chula vista ATTEST City Clerk p,\homclallomeyljay.... 2 <0' /t) RESOLUTION NO. 1~g"tJ? RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENTS BETWEEN THE CITY OF CHULA VISTA AND VARIOUS COMMUNITY PROMOTIONS GROUPS FOR EXPENDITURE OF CITY FUNDS WHEREAS, the 1992-93 budget includes funding of various community Promotions organizations; and WHEREAS, groups during the following amounts: the Council considered requests from these budget sessions and approved funding in the . . . . Chula vista Jaycees Gretchen Evans Library Concerts U. N. Day Committee Human Services Council $9,880 $1,660 $ 380 $4,000 NOW, THEREFORE, BE IT RESOLVED that the city Council of the City of Chula vista does hereby approve agreements between the City of Chula vista and Chula vista Jaycees, Gretchen Evans Library concerts, U. N. Day Committee and Human Services Council, copies of which are on file in the office of the city Clerk. BE IT FURTHER RESOLVED that the Mayor of the City of Chula vista is hereby authorized and directed to execute said Agreements for and on behalf of the City of Chula vi John D. Goss, city Manager ar Presented by F:\home\attomey\comproms ~'II-