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HomeMy WebLinkAbout2007/05/22 Item 14 CITY COUNCIL AGENDA STATEMENT .s-rf:. CITY OF -~ (HULA VISTA Item No.: 14 Meeting Date: 05122/07 ITEM TITLE: REPORT: PRESENTATION OF PRESERVATION WORK PROGRAM THE mSTORIC SUBMITTED BY: REVIEWED BY: RESOLUTION: OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE mSTORIC PRESERVATION WORK PROGRAM AND AUTHORIZING STAFF TO COMMENCE WITH THE IMPLEMENTATION OF SAID WORK PROGRAM. DIRECTOR OF P~G AND RUfLDINGJ!fy CITY MANAGER j 1 ; r 4/5THS VOTE: YES NO X -- On June 29, 2006, staff forwarded an informational memorandum to update Council on the progress of developing a Historic Preservation Program (Attachment 1). Staff is now returning to Council with a proposed Historic Preservation Work Program (Work Program) that would finalize and bring forward, for formal consideration, the Historic Preservation Program (HPP) that staff has developed to date. The Work Program includes the formation of an interim Advisory Committee, fmalization of a Historic Preservation Ordinance with refined criteria and procedures, a proposal for a historic resources survey, and public participation throughout the process. The Work Program is structured in three phases, the Preparation Phase, the Approval Phase and the Implementation Phase. Taken together, the work will result in the creation of a comprehensive Historic Preservation Program for Chula Vista that has the support of the community and decision makers, as well as qualify the City as a Certified Local Government or CLG. BACKGROUND Historv of Local Preservation Efforts: Chula Vista's commitment to historic preservation began in 1980 with the adoption of an ordinance to provide for protection of historical resources. This was codified into Chapter 14-1 Date, Item No.: Meeting Date: OS/22/07 Page 2 of 6 2.32.070 of the Municipal Code, and has served as the City ofChula Vista's legal basis for designation of historic properties and the adoption of the Mills Act Program in 2001. Though this section of the Municipal Code has provided a good starting point for preservation efforts, a comprehensive Historic Preservation Program would further refine procedures and criteria necessary for a more consistent review process and added protection of historical resources. In response to a 200 I City Council directive to evaluate historic preservation efforts in the City, an Ad Hoc Historic Preservation Committee commenced in 2002 (hereafter referred to as Committee). The task of the Committee was to conduct an overall evaluation of the existing efforts, determine an appropriate program for the future, and identify key tasks to be performed to accomplish that future program. The resulting report (accepted by Council September 2003), entitled "Evaluation of Historic Preservation in Chula Vista", outlines the Committee's recommendations. (Attachment 2) Committee Recommendations One of the principle recommendations of the Committee's report was that Chula Vista develop a comprehensive historic preservation program based upon the Certified Local Government (CLG) model and pursue opportunities to obtain CLG status. A CLG is a partnership with the state and federal government that may provide for funding and technical assistance for local historic preservation efforts. This recommendation and other Committee recommendations subsequently became the basis for several policies of the updated City General Plan and the draft HPP framework that staff has been working on since. The proposed Work Program to fmalize and implement the HPP is summarized below and detailed in Attachment 3. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 31 categorical exemption pursuant to Section 15331 (Historical Resource RestorationlRehabilitation) of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Staff recommends that Council approve the Historic Preservation Work Program and authorize staff to commence implementation of the Work Program. BOARDS/COMMISSION RECOMMENDATION Staff presented an overview of the proposed Work Program to the Resource Conservation Commission on December 4, 2006. The Resource Conservation Commission encouraged staff to proceed with the proposed Work Program and obtain Council approval as soon as possible. 14-2 Date, Item No.: Meeting Date: OS/22/07 Page 3 of 6 DISCUSSION Overview of the Proposed HPP- Since the adoption of the General Plan update in December 2005, staffhas continued working toward the development of a comprehensive historic preservation document. The current framework document contains resources, guidelines and procedures that implement the policies of the General Plan, meet the needs of the community, and qualify the City for CLG status. Each section of the framework document is an important piece to guide the preservation and protection of historic resources in Chula Vista and, cumulatively, will comprise the City's HPP. Staff has commenced preparation of a Historic Preservation Program (HPP) framework, which consists of a draft Historic Preservation Ordinance and other historic preservation policies, and guidelines that would be utilized by staff, decision makers and the public for development projects and any other preservation matters. The proposed Work Program effort will fmalize a Historic Preservation Ordinance, collaborate with the Advisory Committee on the content and structure of the HPP, and work with Advisory Committee on the development of a City survey work program proposal. The proposed Work Program would also ensure that diverse public representation is included in the fmalization of the HPP and that broad based interests are addressed throughout the Work Program. The Proposed Work Program: The proposed Work Program is comprised of three phases; the Preparation Phase, the Approval Phase, and the Implementation Phase. Each phase is further described in Attachment 3 and summarized below. Phase 1- Preparation- This stage would include the formation of an interim Advisory Committee that would be tasked to review and comment on each section of the HPP (both the content and structure), review and comment on the draft Historic Preservation Ordinance, and assist Staff in the development a survey work program for the City. Phase 1 would be accomplished with existing dedicated planning staff (.5 FTE Associate Planner) and resources, as well as a minimum amount of consultant assistance for fmalization of a Historic Preservation Ordinance, review and recommendations on the content and structure of the HPP, and collaboration on the development of a Survey Work Program for the City. This Phase should be completed within nine (9) months. Phase 2- Approval- As part of Phase 2, Planning staff would coordinate with other City departments and City committees and commissions at large to ensure that each has an opportunity to comment on the HPP prior to finalizing the HPP. In addition to community support, the success of HPP will rely upon the support of City departments, committees, and commissions. Therefore, staff will work to ensure that each department, committee and commission is properly informed and has ample and sufficient opportunity to comment on the HPP prior to taking it forward to Council. 14-3 Date, Item No.: Meeting Date: OS/22/07 Page 4 of 6 Phase 2 would also include a Council Workshop on the HPP, adoption of a Historic Preservation Ordinance, approval of a Survey Work Program, approval of the HPP framework, and a request to form a permanent Historic Preservation Commission. Phase 2 would be accomplished with existing staff (.5 FTE Associate Planner) and resources. It would also be beneficial to have the ability to utilize the services of a contract expert for consultant purposes. The total cost of these services for Phases I and II would not exceed $6,000.00. This Phase should be completed within seven (7) months of the completion of Phase!. Phase 3- Implementation- Once staff obtains Council approval, implementation of the Program would commence. This work effort would include public input and participation, commencement of the Historic Preservation Commission, submission of the Certified Local Government application and initiation of the Council approved survey work program. To support the Historic Preservation Commission for training and other operating costs an annual budget of $2,000.00 would be necessary. In addition, the minimum cost for a consultant for any survey work program would be approximately $60,000.00 to $150,000.00. Although at this time it is not known what type of survey work program will be recommended by the Advisory Committee, survey efforts can range in cost depending on how comprehensive a survey is pursued. Therefore, Staff will work with the Advisory Committee to develop a fiscally practical survey work program that will both meet the objectives of the HPP and the fiscal circumstance of the City. Staff will also actively pursue grant opportunities to help offset any costs associated with a survey. It is anticipated that commencement of Phase 3 and initiation of a survey work program will take approximately 8 months. In addition to the existing dedicated Planning staff of (.5 time Associate Planner), the Work Program would require nominal time and commitment from other departments and sections including Community Development, Building, General Services, and the Library. Staff will provide Council updates on Work Program progress on a quarterly basis. SummarY of The Proposed Work Program: The proposed Work Program consists of a phased implementation approach would coordinate the efforts of staff, city committees and commissions, and the community at large to fmalize the development of the HPP. Approval of the proposed Work Program would commit the City to a long-term preservation planning approach that integrates historic preservation into broader planning processes and recognizes that preservation of historic resources is an important aspect of the economic and physical well being of the community. This phased approach is intended to identify and group tasks into manageable parts, include the public and decision makers in the development of the HPP and provide a collaborative process that will address potential issues upfront, prior to adoption of the final HPP. Completion of the Work Program would result in the adoption of a HPP that is supported by the community and decision makers and qualifies the City as a Certified Local Government. 14-4 Date, Item No.: Meeting Date: OS/22/07 Page 5 of 6 The proposed Work Program will help to develop a HPP that will not only establish a predictable and consistent historic review process but will result in a HPP that will positively benefit the local economy through tourism and the physical environment by building community pride and the revitalization of older established neighborhoods and commercial areas throughout the City. DECISION-MAKER CONFLICTS: Not Applicable: Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations Section 18704.2(a)(1) is not applicable to this decision. FISCAL IMP ACT: As mentioned above, currently there is one (1) (.5 time) Associate Planner assigned to historic preservation in the existing Planning and Building Department budget. Phase 1 and 2 of the proposed Work Program can be accomplished primarily through existing staff and resources, however, consultation with a professional in the field of preservation for recommendations and direction on the Historic Preservation Ordinance, HPP content and structure, and any survey work program will also be needed. Staff anticipates that the necessary consultant work would not exceed $6,000.00 for both Phases 1 and 2. These costs will be absorbed in the Planning and Building Departments Fiscal Year 07/08 budget. Although the proposed Work Program does not require any budget authorization at this time it is important to acknowledge that commitment to the Work Program may have future budgetary implications. Though relatively negligible, an annual budget of approximately $2,000.00 is typical for a Commission such as the proposed Historic Preservation Commission. Staff would need to present a budget for action at such time that the City Council would establish such a Commission. Phase 3 of the Work Program includes a historic resources survey program that would, at a minimum, cost $60,000.00. Staff will seek input from the Advisory Committee on fiscally feasible survey options and will return to Council for budget appropriation and approval prior to initiation of any survey work. This budget appropriation could be considered for the 09 Fiscal Year budget. It should also be noted that the proposed HPP may be eligible for CDBG monies and once the City is approved for Certified Local Govemment status, other potential grant monies as well. Possible funding sources would be identified as part of all future appropriation requests. ATTACHMENTS' 1. June 29, 2006 Council Informational Memo 2. Evaluation Of Historic Preservation Report 3. Work Program Document J:\Planning\Lynnette\histaric preservation\Program\Blucprint for the Historic Preservation work program\Council Presentation\5-22.07 documents\HPP StaifReport 5-22-07 Final.doc 14-5 ~!~ --- CITt OF CHULA VISrA Deparune:n1: of Pla:n:ni:ng and Building DATE: June 29, 2006 TO: The Honorable Mayor and City Council VIA: Jim Thomson, Interim City Manager FROM: James D. Sandoval, AICP, Director of Planning and Building SUBJECT: Chula Vista Historic Preservation Program Progress Report The following is a brief overview of progress made toward the development of a comprehensive historic preservation program for the City of Chula Vista. Since City Council acceptance of the "Evaluation of Historic Preservation in Chula Vista" report, staff has been working to develop a multi-faceted program aimed at protecting historic resources within the City. The draft program being developed includes both regulatory and non-regulatory techniques. The first task was to ensure the framework was in place that would provide the legal and policy basis for a historic preservation program. This required the development of historic preservation policies that could be incorporated into the General Plan. Staff worked diligently with various groups, subcommittees, boards and commissions to develop historic preservation goals and objectives to include in the General Plan update. As a result, several historic preservation policies were incorporated into both the Land Use and Environmental Sections of the updated General Plan that was formally adopted December 13, 2005. Further, based upon the reco=endations of the Ad Hoc Historic Preservation Committee, staffhas coordinated with the State Historic Preservation Office in order to develop a comprehensive program that will meet the needs of the co=unity as well as qualify the City for Certified Local Government status. Staffis now finalizing a draft Historic Preservation Program that is comprised of: . A historic preservation ordinance . A qualified Historic Preservation Review Board . A reco=ended historic survey process that delineates and prioritizes areas to be surveyed in phases . A certified local government application request . A process for the development of design guidelines for historic structures . Incorporation of historic standards within the zoning code update. 14-6 01/, cA f"I) err!- I Historic Preservation Program Progress Report Page 2 The draft program that is being developed is modeled after cities with similar size, demographics, age of resources, all which are Certified Local Governments whose programs are recognized as good models by the State Historic Preservation Office. Staff will present the draft Historic Preservation Program to the appropriate boards, commissions and public groups for input over the next several months. We anticipate bringing the final draft to the City Council in the Fall of this year. The approved Planning and Building Department budget includes one half time position to work exclusively on the development and implementation of the historic preservation program. Once the Historic Preservation Program is accepted by Council, staff will: 1. Coordinate the program's implementation with the Zoning Code and Design Manual updates, 2. Coordinate with the City Clerk and City Council to establish and appoint members to the Historic Preservation Review Board 3. Initiate the phased priority system survey process 4. Formally apply for Certified Local Government Status 5. Continue to process requests for historic designation and Mills Act applications !fyou have any questions please contact Associate Planner, Lynnette Tessitore-Lopez at 409-5465 or myselfat 691-5002. cc: Assistant City Managers Department Heads Assistant Planning Director, Jim Hare Advanced Planning Manager, Ed Batchelder Environmental Project Manager, Marisa Lundstedt J :\Planning\Lynnette\historic preservation\Memo to Council on work program status 6-26-2006.doc 14-7 CHULA VISTA AD HOC PRESERVATION COMMITTEE RECOMMENDATIONS September 2003 14-8 ATTACHMENT 2 The Ad Hoc Historic Preservation Committee recommended that the Historic Preservation Program for the City of Chula Vista address the following issues: (The to ics are not listed in riority of need but may be critical to future . I' A comprehensive historic preservation policy is needed. A preservation plan or ordinance clearly ties historic preservation efforts with legitimate governmental functions. 1. Currently the City of Chula Vista does not have a historic preservation component to their General Plan. 2. The City of Chula Vista is not a Certified Local Government. 3. Current Historic Preservation in Chula Vista creates the possibility for an inconsistent historic resources review process and unpredictable outcomes. The City should obtain CLG status within a reasonable amount oftime. There should be a predictable and consistent historic review process. 14-9 lannin . Develop a preservation program with goals and objectives that bring together the objectives outlined in the evaluation report with those of the General Plan. Develop a preservation program based upon the Certified Local Government (CLG) criteria. Apply to be a CLG once qualifications are met. Enforce appropriate state and local legislation for the designation and protection of historic ro erties Adopt the National Register of Historic Places criteria for designation as required to obtain CLG status. In addition, adopt criteria specific to local needs. Provide an open application process for nominations of historic resources in which the applicant'writer does not need to meet certain qualifications (such as a degree in history or architectural history) to nominate a resource. The City should also provide literature or workshops in order to assist the writer in the nomination process. Literature may include, "How to Nominate Your Property in the Local Re 'ster." ATTACHMENT 2 ISSUE RECOMMENDATION ACTION Nominations shall yield pertinent information for proper evaluation such as historical context, and current appearance and condition of the nronerty. Owner consent is required for private properties. Owner consent is not required for public properties. Opposition by more than 50% of the owners within a proposed district may stop district designation. Once designation is completed, it should be recorded so that future persons associated with the property are aware of its designation status. Determination of eligibility may be made by the applicant if the owner does not wish the property to be nominated. 4. The City of Chula Vista Establish an adequate and Minimum of seven (7) does not have an adequate qualified historic members nominated by the City and qualified preservation preservation review board. Council and appointed by the review board. This includes the number of Mayor. The City's charter does memilers, terms of not appoint anyone who resides members, any required outside the City limits. expertise that the members Three (3) of the seven (7) must have in historic members to meet the Secretary preservation, the regularity of the Interior's Qualifications of meetings, naming of the Standards. officers, and voting . Historian procedures. . Archaeologist . Architectural Historian I Art Historian . Architect . Historic Architect Members at large may include, but not be limited to, members of historic interest groups, developers, realtors, landscape architects, and attorneys. Meet a minimum of six (6) times per year. 14-10 ATTACHMENT 2 ISSUE RECOMMENDATION ACTION Members should attain appropriate training. An annual report should be prepared and submitted to the City Council. The report shall be a synopsis of the amount of designations and Mills Act applications that were conducted. Decisions reached should be forwarded to the City Council as a recommendation. 5. The City of Chula Vista The Board/Commission The appointed Board/ should specify other shall also review other Commission should have review items concerning items concerning historic authority to review some form historic resources. resources. of physical changes that might destroy or compromise the historic or architectural integrity of the designated property or district. This may include exterior alterations requiring a building permit. Attaching the review process to procedures for building permit application is an easy way to assure compliance with . preservation review Procedures. The City's ordinance should be changed to list demolition permits as a discretionary action for buildings that are designated or determined eligible for listing on the local, state, or national register. 14-11 ATTACHMENT 2 ISSUE RECOMMENDATION ACTION 6. The City of Chula Vista Provide a set of standards or Broad standards, such as The does not provide a guide principles to guide the Secretary of the Interior's for decision making Board/Commission in Standards for the Treatment of process regarding deciding what is proper Historic Properties may apply historical resources. action that will not harm the to all designated properties and historic or architectural properties within historic character of the designated districts. When appropriate, the or potentially eligible State Historical Building Code historic property. should be used to provide flexibility in required standards for qualified historical buildings. More specific, Design Guidelines may be provided to specific architectural types or types of structures, or specific designated properties or districts. 7. Appeal process from the Designation is enacted upon The City Council may review Board/Commission should by the City Council upon the report of the Board/ be specified. the recommendation of the Commission concerning the Board/Commission. designation, reevaluate the proposed designated property or district according to the designation standards, and shall have discretion over whether the property or district meets the designation standards. 8. The City of Chula Vista Provide incentives for Currently, the Mills Act is should provide additional historic preservation. provided for designating a incentives. property on the local register. Other incentives include: . Use of the State Historical Building Code (SHBC). . Conservation Easement Programs. . Develop a Contingent Acquisition Fund. . Design Assistance Volunteer Programs. 9. Local surveys need to be There should be Develop and maintain a system updated on a regular basis. cohesiveness of unique for the survey and inventory of historic communities and historic orooerties. 14-12 ATTACHMENT 2 ISSUE RECOMMENDATION ACTION 10. Provide adequate public participation opportunities in the local historic preservation program. 11. Continue Mills Act participation. neighborhoods and diversity in historic preservation should be encouraged. Board/Commission meetings should be open to the public. Satisfactorily perform the responsibilities delegated to it by the City. 14-13 Update the survey every five 5 ears. Coordinate with the Office of Historic Preservation's (ORP) invento TO am. Follow the Secretary of the Interior's Standards for Identification and Evaluation. efer to A endix D) . The current resources nominated to the City's survey should be reassessed for the level of inte . . Public education, outreach, awareness, and involvement should be encouraged in both En lish and S anish. Public can comment on nominations to the local register and in preservation lannin issues. Continued participation in the Mills Act and other incentive programs that the City may ursue. ATTACHMENT 2 10. PROPOSED ORGANIZATIONAL FRAMEWORK CITY OF CHULA VISTA Mayor City Council I mSTORIC PRESERVATION BOARD/COMMISSION Historian / Architectural! Art Architect / Historic Architect Archaeologist Member Member Member Member Qualified Staff to the Board/Commission Some of the most important concerns in the development of a preservation program revolves around the selection of an appropriate entity to administer and enforce the program and the specific powers that are to be granted to that entity. A. Composition As indicated in the Proposed Action Plan, it is recommended that the seven (7) Board/Commission members be nominated by the City Council and appointed by the Mayor. The three (3) members of the Board/Commission shall meet the Secretary of the Interior's Qualification Standards. The requirements for meeting the Secretary of the Interior's Qualification Standards ensures that members have the necessary technical expertise to review adequately matters before the review body. B. Scope of Powers Just as important as who sits on the review body is what authority that body has to regulate land use activities. Review bodies in various communities across California have wide-ranging responsibilities, including, but not limited to, the following: 14-14 A TT ACHMENT 2 . Survey and identification ofhistorica1ly and architecturally significant structures and areas; . Designation and protection of historic resources and districts; . Review and application for alteration, construction, or demolition of designated properties and all structures within historic districts; . Establishment of standards and procedures for designation of historic properties and districts; . Establishment of standards and procedures for designation of landmarks and historic districts; and . Establishment of educational activities. It is recommended that the final decision-making authority continue to rest on the Mayor and City Council with recommendations from the Board/Commission. C. Relationship to Other Entities A key related topic is whether authority over all preservation-related issues should be located in one review body or dispersed among several such bodies. It is recommended that the Preservation Board/Commission have advisory authority over designations and permit applications, but the decision may be appealed to the City Council. D. Staff-Level Reviews An important issue is the extent to which some, if any, responsibilities under the preservation ordinance should be delegated to staff. Experience around the country shows that it is extremely common for Preservation Boards/Commissions to delegate authority for minor decisions to professional staff. Recommended standards should be established to guide such delegation of authority. The general rule for such delegation of authority is that the Preservation Board/Commission should not be allowed to delegate responsibilities at random, but should be constrained by detailed provisions included in the preservation program or in formally adopted rules and regulations that are referenced in the preservation program. 14-15 ATTACHMENT 2 cm OF CHULA VIsTA HISTORIC P "ATION WORKPRO&RAM PROPOSAL 14-16 - . ATTACHMENT 3 HISTORIC PRESERVATION WORK PROGRAM I. Overview Since the adoption of the General Plan in December 2005, staff has worked toward the development of a comprehensive Historic Preservation Program (HPP) that would incorporate policies of the General Plan, meet the needs of the community, and qualify the City for Certified Local Government status (CLG). The recommended Work Program is designed as a multi-phased approach to the development of the HPP, allowing coordination between staff, city committees and commissions, and the' community at large, towards the goal of completing and adopting the Historic Preservation Program. This project work program is intended to identify and group tasks into manageable parts, include the public and decision makers in the development of the HPP, and provide a collaborative process that will address potential issues prior to adoption of the Program. The proposed Work Program is comprised of three phases: 1) Preparation Phase, 2) Approval Phase and, 3) Implementation Phase. These three phases, when taken together, will result in the adoption of a comprehensive Historic Preservation Program that has the support of the community and decision makers, as well as qualifies the City as a Certified Local Government. II. Certified Local Government (CLG) Status The CLG program is a partnership among local governments, the State Historic Preservation Office, and the National Park Service (NPS) in which the HPP of a local jurisdiction is certified as eligible to receive technical assistance, grant monies and access to other important resources necessary to facilitate local preservation efforts. The benefits of CLG status help offset some of the costs associated with a Historic Preservation Program. To qualify for Certified Local Government status a jurisdiction must meet five requirements: 1.) Adopt a Historic Preservation Plan; 2.) Adopt a Historic Preservation Ordinance; 3.) Establish an adequate and qualified historic preservation review commission; 4.) Provide for public participation; 5.) Maintain a system for the survey and inventory of historic properties. III. The Proposed Historic Preservation Proaram The product of the proposed Work Program will result in a tangible document, comprised of at least 14 different parts. This document will be the City of Chula Vista (HPP). Each part or section is further comprised of suggested resource allocations, guidelines and procedures that address the following criteria: 14-t? 1. Meet the requirements for Certified Local Govemment status; 2. Align with the policies of the General Plan 3. Are based upon the recommendations of the Ad Hoc Historic Preservation Committee and/or accepted practices and guidelines of the State Historic Preservation Office (SHPO). Although individually each section is important, the success of the HPP requires that all the sections build upon one another and function collectively. Since receiving Council direction in 2003, staff has spent a substantial amount of time and effort developing the content and structure of the HPP. In addition to substantial research, staff consulted with the State Historic Preservation Office (SHPO) for guidance and input on the development of the HPP and the proposed Work Program. Both the HPP and the Work Program are strongly supported by SHPO. IV. Work ProQram Approach To finalize and implement the HPP, staff recommends a three-phased Work Program. This approach, as shown below, outlines the necessary tasks for the preparation, approval and implementation of the HPP. Phase I Phase II Phase III Preparation Approval 1. Presentation of the HPP 2. Council Workshop 3. Approval of HPP Framework a) Adoption of HPO b) Approval of Survey Work Program and BUdget 4. Request to Initiate Permanent HPC Implementation 1. Formation of Advisory Committee 2. Review and comment of HPP Content and Structure 3. Review and Comment on Draft HPO 4. Develop Survey Work Program 1. Public Outreach 2. Establish Permanent HPC 3. Apply For CLG Status 4. Initiate Survey Work Program A. Phase 1 - Preparation The first phase of the Work Program is the Preparation Phase. This stage would include the formation of an interim Advisory Committee tasked to review and comment on each section of the HPP, review and comment on the draft Historic Preservation Ordinance, and assist Staff in the development a survey work program for the City. Task 1. Formation of Historic Preservation Advisory Committee (Advisory Committee) One of the first steps Staff proposes is the coordination of staff, city committees and commissions, and the community. This important step helps ensure 14-138 valuable public input is reflected in the goals and objectives of the program. To accomplish this, staff proposes that an interim advisory committee be formed to participate in the completion of the Historic Preservation Program (HPP). Input from this advisory committee will be crucial to finalizing both the content and structure of the HPP. The efforts of the Committee will ensure that diverse. public representation is included in the development of the HPP and that broad based interests are addressed throughout the Work Program It is recommended the Historic Preservation Advisory Committee (Advisory. Committee) be comprised of one person from each of the appropriate committees and commissions (ORC, RCC, PC, TAVA, RAC, and the Heritage Museum Board), as well as 2 members at large with qualifications or special interest in historic preservation for a total of eight (8) members. In addition, it is also recommended that one staff member from Community Development and one staff member from the library also attend committee meetings. Once each committee and commission has selected a representative and altemate, staff will return to Council with the list of the proposed Advisory Committee members and the operational guidelines of the Advisory Committee for ratification before meetings commence. As mentioned, all meetings of the Advisory Committee would be open to the public and public participation would be strongly encouraged throughout all phases of the Work Program. Staff anticipates the sitting members of the Advisory Committee will provide status updates of progress to their respective Committees and Commissions on a monthly basis. The Advisory Committee would commence its efforts immediately upon approval of City Council and will serve in its capacity if and until a permanent commission is formed. The Advisory Committee would sunset upon formation of a Historic Preservation Commission. Phase 1 - Task 1: Staff Resources: Existing staffing and resources (0.5 FTE Associate Planner) , Contract Costs: none i Timeframe: Summer 2007 (completed in approximately 1 month) I -.J Task 2. Review and Comment on ProQram Framework (Content and Structure) Staff has already prepared a draft of the content and structure for the HPP. Each section of the draft HPP will be presented to the Advisory Committee, who will then address any issues or concerns in a collaborative setting and offer recommendations through consensus. 14-f9 Finalization of the draft historic preservation ordinance and development of a survey work program would necessitate approximately 15 meetings of the Advisory Committee. Phase 1 - Task 2: Staff Resources: Existing staffing and resources (0.5 FTE Asso. Planner) and Contract Costs: 10 hours of consultant services for assistance in establishing the committee goals, Objectives and tasks totaling approximateiy $1 ,000.00 Timeframe: The Advisory Committee will commence in August 2007. The content and structure development will require approximately 15 meetings or 8 months with the Committee conciuding its efforts in Spring 2008. Task 3. Draft Historic Preservation Ordinance The Advisory Committee would be introduced to the concepts and component parts of the draft HPO and asked to provide staff direction on the more contentious areas of the ordinance. Ultimately, the role of the Advisory Committee would be to ensure that the draft HPO meets the needs of Chula Vista and it's residents, and that the draft HPO would meet the requirements for Certified Local Government status. It is anticipated that a consultant will be needed to assist with the development of the Historic Preservation Ordinance. Staff will return to Council for budget appropriation and approval of a contract for Task 3 to be completed. Phase 1 - Task 3: Staff Resources: Existing staffing and resources (0.5 FTE) Contract Costs: 25 hours of consuitant services for assistance with regulatory processes and model elements of effective historic preservation ordinances totaling approximately $ 2,500.00 Timeframe: Spring 2008 completion (8 months) I -~ Task 4. Develooment of Historic Resources Survev Work Proaram Staff will work with the Advisory Committee to develop a historic resources survey work program proposal that meets the needs of Chula Vista, as well as qualifies the City for CLG status. The survey options consist of a comprehensive citywide survey approach, a phased priority area approach, and a case-by-case basis approach. The Historic Preservation Advisory Committee and public participation will be instrumental in determining which survey work program . approach would be the most appropriate for Chula Vista. Funding of the survey work program would not be required until Phase 3 of the Work Program; however a professional in historic preservation may be consulted in the development of the survey work program, as well. Budget appropriation for this task would be brought forward with the contract for Task 3. 14-Zb Phase 1 - Task 4: Staff Resources: Existing staffing and resources (0.5 FTE Asso. Planner) Contract Costs: 25 hours of consuitant services for historic context development, property identification, and preparation of survey guidelines totaling approximately $ 2,500.00 Timeframe: Spring 2008 completion (6 months) Summarv of Phase 1 Total Resource Needs and Timeframes It is anticipated that the total resource needs associated with Phase 1 will be primarily supported within the existing Planning and Building Budget with partial assistance needed for consultation with a professional in the field of historic preservation. A summary of Phase 1 resource needs, costs, and an estimated schedule is provided below: Needs Summary Phase 1: Staff Resources: Existing staffing and resources (0.5 FTE Assoc. Planner) Contract Costs: 60 hours of consultant selYices for assistance with the Advisory Committee, draft Historic Preservation Ordinance, and structure of a survey work program totaling approximately $ 6,000.00 Timeframe: Phase 1 would commence approximately 9 months and would conclude in the Spring of 2008. B. Phase 2 - Proqram Approval The second phase of the Work Program is the Approval Phase, and involves the coordination of Planning staff with other City departments, City committees and commissions at large, to ensure that each has an opportunity to comment on the Program prior to finalization. Staff will ensure that each department, committee and commission is properly informed and has ample and opportunity to comment on the Program prior to submission to Council. Phase 2 also includes a Council Workshop on the HPP, adoption of a Historic Preservation Ordinance, approval of a Survey Work Program, approval of the comprehensive program document, and a request to form a permanent Historic Preservation Commission. Task 1. Presentation of the Draft HPP to Citv Departments, Committees and Commissions Staff will present information to the appropriate departments, committees, and commissions, for comment and approval after the Advisory Committee has voted to accept the Program. Since each committee and commission would have a member representative on the Advisory Committee it is assumed that each would have some familiarity with the HPP. Once comments are received and 14-~1 necessary reVIsions made with the Advisory Committee, Staff will conduct a Council workshop on the HPP. , , , Phase 2 - Task 1: Staff Resources: Existing staffing and resources (0.5 FTE Asso. Planner) Contract Costs: none Timeframe: Summer 2008 completion (3 months) __---1 Task 2. Council Workshop Prior to proceeding to Council with a formal recommendation, staff would conduct a Council Workshop on the HPP. The Council workshop on the HPP will provide staff an opportunity to introduce the specifics of the HPP to Council prior to final adoption. Phase 2 - Tas.;;-;.--------------.---.-----l Staff Resources: Existing staffing and resources (0.5 FTE) Contract Costs: none Tlmeframe: Summer 2008 completion (1 month) Task 3. Approval of the Historic Preservation Proqram (Content & Structure) Once finalized, Staff would bring the final draft HPP forward to Council for approval. The proposed HPP is not static as it is anticipated that sections will be updated and revised as needed to accommodate the future needs of the City. The content and structure of the proposed HPP will allow for future modifications and/or expansion of the HPP. Task 3 a. Adoption of a Historic Preservation Ordinance Staff proposes to submit to Council a draft historic preservation ordinance that will serve to carry out the goals and policies of the city's general plan and would qualify the City for Certified Local Government status. The proposed ordinance will include input from the Advisory Committee, other city departments, committees and commissions. Task 3 b. Approval of proposed Survey Work Program and Associated Budget Staff will present Council with a recommended survey approach, as well as potential survey options and alternatives. Staff will also provide a scope, estimated budget and milestone schedule for all options for 14-22 Council's consideration and approval. Work for this task would not commence until Phase 3 Task 4, as described below. Task 3 c. Adoption of the HPP Document Each .of the sections of the HPP will be brought forward for Council approval. I Phase 2 - Task 3: Staff Resources: Existing staffing and resources (0.5 FTE Asso. Planner) Contract Costs: Approval of minimum $60.000.00 for historic resources survey (contract for services would be brought forward for approval at a later date) Tlmeframe: Fall 2008 completion (4 months) Task 4. Establishment of a Historic Preservation Commission (HPC) A qualified Historic Preservation Commission is required to obtain CLG status. Staff will formally request Council initiate the formation of a permanent Historic Preservation Commission. The Historic Preservation Commission, rather than the Resource Conservation Commission (RCC), would be the advisory body to the City Council on historic preservations matters with the roles and responsibilities of the HPC adopted by ordinance. The HPC would have authority on matters pertaining to historic preservation, such as the recognition, preservation, protection and use of historic resources. Staff will work with the Advisory Committee and the Resource Conservation Commission to find qualified members to sit on the Commission. CLG guidelines require the HPC have at least five (5) members, with interest, competence, or knowledge in historic preservation and at least two (2) of the members in the disciplines of history, architecture, planning, anthropology, or related disciplines. Staff will request Council appoint qualified applicants as members to the Commission for a term of at least four (4) years. The specific membership roles, duties, composition and procedural guidelines of the Commission would be specified through ordinance, and brought to Council as part of this task. The Advisory Committee will sunset with the establishment of the HPC. Phase 2 - Task 4: Staff Resources: Existing staffing and resources (0.5 FTE Asso. Planner) Contract Costs: none Timeframe: Fall 2008 completion (3 months) ._J 14-213 Phase 2 Total Resource Needs and Timeframes It is anticipated that the total resource needs associated with Phase 2 will be supported within the existing Planning and Building Budget staff. A summary of Phase 2 resource needs, costs, and an estimated schedule is provided below: Needs Summary Phase 2: Staff Resources: Existing staffing and resources (0.5 FTE Asso. Planner) Contract Costs: As part of Phase 2, Staff will bring Council a budget request for consultant costs associated with the historic resources survey that will commence In Phase 3. Timeframe: Phase 2 would commence in the Spring of 2008 and conclude in the Fall of 2008 (7 months ). Phase 3 . Implementation The third and last phase of the work program is the Implementation Phase. Once staff obtains Council approval, implementation of the Program may commence. This stage would include, commencement of the Historic Preservation Commission, submission of the Certified Local Government application and initiation of the survey work program. Task 1. Workshops The success of the HPP relies upon public input and support throughout each of the phases. In the spirit of consensus building and public outreach, it remains important to educate the public on the topic of historic preservation, provide opportunities for participation and to keep the public informed about events and activities. Staff would conduct approximately 3 initial public forum workshops (northwest, southwest, and eastern Chula Vista) to introduce the HPP to the community. These workshops would include the participation of members of the newly formed Historic Preservation Commission. ~ i Phase 3 . Task 1: Staff ResourCes: Existing staffing and resources (0.5 FTE Asso. Planner) Contract Costs: none Timeframe: Winter 2009 completion (3 months) Task 2. Historic Preservation Commission Meetinas (on-aoinal The Historic Preservation Commission (HPC) would meet bi-monthly. All meetings of the HPC would be open to the public. The HPC would require an annual budget comparable to that of Resource Conservation Commission for miscellaneous expenditures such as water, travel, and training of the 14-~4 Commission. This budget does not include staff and administrative support services. Phase 3 . Task 2: Staff Resources: Existing staffing and resources (0.5 FTE) Contract Costs: approximately $2,000 per year for miscellaneous Commission expenditures. Timeframe: It is anticipated that the HPC would commence in the Winter 2008 (on-going) Task 3. Applv for Certified Local Government Status The proposed Historic Preservation Program would qualify the City for Certified Local Govemment status. Upon approval of the HPP, the City would formally apply for CLG status. Becoming a CLG would provide the City with special technical assistance and training from the State Historic Preservation Office, as well qualify the City for certain grants and resources necessary to further develop the City's Program. Staff will work with the State Historic Preservation Office and the HPC to compile all necessary documents to apply to CLG status and will return to Council for approval of the CLG application packet. Phase 3 . Task 3: Staff Resources: Existing staffing and resources (0.5 FTE Asso. Planner) Contract Costs: none Timeframe: Winter 2008 (1 month) i I ! ~ Task 4. Initiate Survev Work Proqram As a CLG, it is important properties that may be eligible for future recognition or designation by the City of Chula Vista be identified and inventoried.. This inventory will help the City evaluate the quantity and type of historical properties existing in the City, which would be an important tool for future land use and development decisions. Staff will initiate the preferred survey work program as directed by Council. Although it is anticipated that the survey work program would be directed and conducted by staff, local volunteers and the HPC, a professional in the field of historic preservation would be necessary at least on a limited basis. The expertise of a professional consultant would assist in evaluating results and establishing the survey's credibility. Staff would return to Council with survey options prior to commencement of any survey work. Ideally, a historic resources survey would be brought up to date every five years. Future, consultant needs are not included in the consultant costs associated with initiation of the survey work program. 14-2~ . Phase 3 - Task 4: Staff Resources: Existing staffing and resources (0.5 FrE Asso. Planner) Contract Costs: 600 hours of consultant selVices for research, consultation, historic property identification, and data evaluation totaling approximately $60,000.00 minimum to more than $150,000.00. Timeframe; FilII 2008 Phase 3 Total Resource Needs and Timeframes Phase 3 will initiate the implementation phase of the work program. Staff will . commence public workshops and HPC meetings, as well as commence the City's survey work program. A summary of Phase 3 resource needs, costs, and an estimated schedule is provided below: Needs Summary Phase 3: Staff Resources: Existing staffing and resources (0.5 FrE) Contract Costs: 600 hours of consultant services for survey work totaling approximately $60,000.00 minimum Timeframe: Phase 3 would commence in the Winter 2008 and would continue through the Summer 2009. Total Resource Needs for FY 08 and 09 Thus far, development of the proposed Program has been supported within the existing Planning and Building Department budget (.5 FTE Assoc. Planner). Table 1 depicts the task milestones by phase and fiscal year. Table 2 depicts the resource needs by Phase. It should be noted the proposed HPP would be eligible for other sources of funding, such as CDBG disbursements and related grant monies, once the City is approved for CLG status. Currently there is one half-time Associate Planner assigned to Historic Preservation. The staff salary and benefits associated with this position exist in the Planning and Building Department Budget and no further staff allocations are anticipated at this time. In addition to the existing dedicated staff, the Work Program would require a commitment of approximately one hour per week for most other departments, with the approximate cumulative departmental staff hours (not including Planning staff) at 20 hours per month. The associated consultant costs, as shown below, are appurtenant to the Planning and Building budget, with all supplies and services for the work program absorbed by the Planning and Building Budget. 14-"21; Eo< I%: -< = l:.' ~ Ii!: Q Eo< tn ~ ...:l - ::& c o .. l'll - To. . Gl l'll III g- III To. .c a.. Do l:; ~ ..; '" .,. .. ;, ~ ti i ~ J!! '-' ~ J! ~ ., ~ ~ ... B .! .l; '" ~ { '" ~ .!j 9 '-' Table 2 Summary of Budget Costs by Phase 0 N/A 0 2 $6,000 2/3 $2,000 (HPC) + $60,000 $64,000 minimum consultant costs TOTAL $5,000 $65,000 $70,000 Conclusion Staff has worked diligently over the past few years to develop a Historic Preservation Program that would implement the goals and objectives of the City's General Plan and qualify the City for Certified Local Govemment status. The proposed Program is based upon policies of the General Plan, recommendations of an Ad Hoc Historic Preservation Committee, and State accepted guidelines and procedures for the protection of historical resources. Although to date a majority of the Program effort has been completed by staff, to finalize the Program, it is important to receive input and public comment on the specific proposal, most importantly to receive public input on the historic preservation ordinance and survey work program. The Historic Preservation work program, as proposed, would allow city committees and commissions and the community at large to have ownership in a program that will shape the community for years to come. J:\Planning\Lynnette\historic preservation\Program\Blueprint for the Historic Preservation work program\Council Prescntation\5-22-07 documents\EB- Work Prog Rewrite 5-3-2007.doc 14-Zll RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE mSTORIC PRESERVATION WORK. PROGRAM AND AUTHORIZING STAFF TO COMMENCE WITH THE IMPLEMENTATION OF SAID WORK. PROGRAM. WHEREAS, in 2001 Council initially directed Staff to develop a comprehensive Historic Preservation Program; and WHEREAS, in 2003 Council accepted a report entitled "Evaluation of Historic Preservation in Chula Vista", which outlined the recommendations of an Ad Hoc Historic Preservation Committee; and WHEREAS, one of the principle recommendations of the Ad Hoc Historic Preservation Committee was that Chula Vista develop a comprehensive historic preservation program based upon the Certified Local Govemment (CLG) model; and WHEREAS, in 2006 Staff proposed to return to Council in the near future with a draft Historic Preservation Program that would include a historic preservation ordinance and a survey proposal; and WHEREAS, staff has developed a phased Historic Preservation Work Program that is consistent with the policies of the General Plan and the recommendations of the Ad Hoc Historic Preservation Committee; and WHEREAS, the Historic Preservation Work Program is designed to implement the goals and objectives of the General Plan and to advance historic preservation in Chula Vista; and WHEREAS, the Historic Preservation Work Program will help qualify the City of Chula Vista for Certified Local Government status; and WHEREAS, the Historic Preservation Work Program will finalize and implement the draft Historic Preservation Program; and WHEREAS, the Historic Preservation Work Program will necessitate the formation of an interim Advisory Committee tasked to review and provide input on the draft Historic Preservation Program; and WHEREAS, the Historic Preservation Work Program will assist in the development of a Historic Preservation Ordinance and a Survey Work Program; and WHEREAS, the final draft of the Historic Preservation Program will be brought forward to Council upon completion of the Work Program; and 14-29 WHEREAS, completion of the Work Program will result in the formation of a permanent Historic Preservation Commission and a Survey Program for the City; and WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 31 categorical exemption pursuant to Section 15331 (Historical Resource RestorationlRehabilitation) of the State CEQA Guidelines. Thus, no further environmental review is necessary. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the Historic Preservation Work Program and authorizes staff to commence the implementation of said Work Program. Presented by: Approved as to form by: ~~~~ tortity Attorney James D. Sandoval Director of Planning & Building 14-30