The URL can be used to link to this page

Home My WebLink About2007/05/22 Item 12 CITY COUNCIL AGENDA STATEMENT .::~~}lff:. em OF -~ CHULA VISTA ITEM TITLE: MAY 22, 2007, Item Jez PUBLIC HEARING TO NOTICE ACCEPTANCE OF FY2006/2007 STATE COPS SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND RESOLUTION ACCEPTING $434,864 FROM THE STATE COPS SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND AND DIRECTING STAFF TO INCLUDE $434,864 IN THE FY 2008 BUDGET OF THE SLESF GRANT F~~ ---' CHIEF OF POLlCr CITY MANAGER 'II SUBMITTED BY: REVIEWED BY: 4/5THS VOTE: YES D NO ~ BACKGROUND The Police Department has been awarded $434,864 through the Supplemental Law Enforcement Services Fund (SLESF). These state funds were allocated to the Police Department for purposes required by the Citizens' Option for Public Safety (COPS) Program. Acceptance of these funds requires a public hearing per stipulations of the State COPS Program. During FY 1996/1997, the state appropriated funds for local law enforcement services per AS 3229, Chapter 134, Statutes of 1996. In accordance with this Legislation, the state has appropriated funds annually to local law enforcement agencies. The City of Chula Vista's proportionate share of these funds for FY 2007 is $434,864. These funds are to be deposited in the City's Supplemental Law Enforcement Services Fund (SLESF Grant Fund) and used for law enforcement personnel and equipment needs as prescribed by the original legislation (AS 3229). These funds must be used to supplement existing funds and cannot replace, or supplant, funds that have already been appropriated for the same purpose. A twenty-five percent (25%) in-kind contribution is required for these funds. The in-kind contribution will be staff time associated with procurement of equipment and training of personnel. The allocation of future funds is subject to annual state budget deliberations. 12-1 "i MAY 22, 2007, Item ) C\ Page 2 of 5 ENVIRONMENTAL REVIEW Not Applicable. RECOMMENDATION Conduct the public hearing and accept $434,864 from the state COPS Supplemental Law Enforcement Services Fund and 1. Direct staff to include $434,864 in the FY08 budget of the SLESF Grant Fund; 2. Direct staff to first utilize the grant funds as required to fund the Over Hire program; 3. Direct staff to come back mid-year to add three Peace Officer positions and utilize any remaining funds after the over hire program has been funded. BOARDS/COMMISSION RECOMMENDATION The State appropriation requires a Regional Oversight Committee's approval of the funds prior to disbursement. In accordance, the Supplemental Law Enforcement Oversight Committee (SLEOC) was established in San Diego County. The Committee is comprised of the County of San Diego Sheriff, the County of San Diego CAO, a regional City Manager and the District Attorney. The Committee will review the City of Chula Vista's expenditure plan upon approval by the Council of the City of Chula Vista. DISCUSSION The Police Department is planning on utilizing SLESF grant monies to fund the cost of the Over Hire program for FY 2008. Additionally, should there be any funds available after funding the Over Hire program, the Department requests utilizing remaining funds to offset the cost of three new Peace Officers in the FY 2008 Police Department budget. These new positions are as a result of the FY2005 Patrol Staffing Model results. OVER HIRE PROGRAM Council Resolution #2006-099 approved the Departments request to increase the number of Over Hire officers from five to ten. This was in response to the critical staffing levels that the Department was experiencing. The Over Hire Program maintains a steady flow of new recruits which in turn significantly minimizes the time between when a sworn position becomes vacant and when it is filled with a fully trained officer. In years past, it has taken up to 18 months to place a fully qualified and trained officer into vacant positions. Historically, the Department has been able to fund the Over Hire Program through salary savings. However, in FY 2008, the Department has been asked to absorb 12-2 /;'1 MAY 22, 2007, Item J O'\~ Page 3 of5 $1,600,000 in salary savings in an effort to balance the FY 2008 city-wide budget. Because of this, the Department can no longer utilize salary savings to fund the Over Hire Program. The Department proposes to utilize SLESF funds in FY 2008 to offset the cost of the Over Hire Program. ADDITIONAL STAFFING NEEDS PATROL STAFFING Since the mid-1980's, the Police Department has based staffing levels in the Patrol Division on a national award winning staffing model which determines appropriate staffing levels based upon call-for-service volume. The staffing model examines available officer time, the average time spent on calls-for-service, the number of calls- for-service and the availability of proactive patrol and determines the correct number of patrol officers needed for effective and timely responses to calls-for-service. Based upon 2005 call-for-service volume and officer available time, the Patrol Staffing Model recommends an additional five Peace Officers be added to the Department. However, part of the staffing model also determines how much work-load can be transitioned to civilian staff (routine reports, traffic control, etc). Therefore, 2 of the recommended Peace Officer positions can actually be replaced by 2 Community Service Officers. This represents a significant cost savings of nearly $50,000 for each CSO hired instead of a Peace Officer. At this time, the Department will only be requesting the addition of three Peace Officers and will delay the addition of two Community Service Officers in light of current fiscal constraints. The Department will reexamine the Community Service Officer positions during the FY 2009 budget development. FUNDING STRATEGY The Department recommends using the entire $434,864 allocation of the 2007 SLESF funds for personnel costs related to funding of the Over Hire Program. Should any funds remain after funding the Over Hire Program, staff recommends utilizing remaining funds to offset the costs of three new Peace Officer positions as stipulated by the Patrol Staffing Model. Staff will return mid-year with additional funding strategies for the three Peace Officer positions. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. 12-3 MAY 22, 2007, Item lCl.- Page 4 of5 FISCAL IMPACT There is no net impact to the General Fund in FY2008. Acceptance of the grant will result in the inclusion of $434,864 in the fiscal year 2008 SLESF Grant Fund budget, which will be used for personnel costs as enumerated above. Staff will return mid-year to present funding strategies for the three Peace Officer positions. ATTACHMENTS Council Resolution 2006-099. Prepared by: Edward Chew, Administrative Services Manager, Police Department 12-4 ATTACHMENT A RESOLUTION NO. 2006-099 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE POLICE DEPARTMENT BUDGET TO ADD A PEACE OFFICER AND POLICE LIEUTENANT, 3.5 FULL TIME EQUIVALENT HOURLY STAFF, ADDITIONAL OVERTIME AND BENEFIT FUNDING, INCREASING THE NUMBER OF AUTHORIZED OVER HIRE OFFICERS FROM FIVE TO TEN, AND APPROPRIATING FUNDS THEREFORE FROM THE AVAILABLE BALANCE OF THE GENERAL FUND WHEREAS, the Police Department recently met with staff from the Office of Budget and Analysis to discuss Department budget issues and initial steps toward implementing the Department's five-year strategic business plan; and WHEREAS, in order to maintain the high level of service to the citizens of the City of Chula Vista, the department is seeking appropriations to address shortfalls in the Personnel Services budget including the following: . Add a Police Lieutenant, and one Peace Officer to the authorized staffing levels of the Police Department . Appropriate $1,700,000 to the fiscal year 2006 Police Department Personnel Services budget from the available balance of the General Fund for personnel costs and additional overtime and benefits costs . Increase the number of authorized over hire officers from five to ten NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby amend the Police Department budget to add a Peace Officer and Police Lieutenant. 3.5 full time equivalent hourly staff. additional overtime and benefit funding, increase the number of authorized over hire officers from five to ten, and appropriate $1,700,000 to the Police Department Fiscal Year 2006 Personnel Services budget from the available balance of the General Fund. Presented by Approved as to form by -~- Richard P. Emerson Police Chief ~\'(.q~\\\:..'(~~\\ Ann Moore City Attorney 12-5 Resolution No. 2006-099 Page 2 PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 28th day of March 2006 by the following vote: AYES: Councilmembers: Castaneda, Chavez, McCann~Rindone and Padilla NAYS: Councilmembers: None ABSENT: Councilmembers: None ATTEST: 6JLU -: :"lJJ{LJ t- ~G1 d L::iJ- ./ Susan Bigelow, MMC, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2006-099 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 28th day of March 2006. Executed this 28th day of March 2006. ......... r ...,~ " -~ HJJA. I ~{1J"t.J Susan Bigelow, MMC, City C1etk 12-6 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING $434,864 FROM THE STATE COPS SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND AND DIRECTING STAFF TO INCLUDE $434,864 IN THE FY 2008 BUDGET OF THE SLESF GRANT FUND WHEREAS, the Police Department has been awarded $434,864 through the Supplemental Law Enforcement Services Fund; and WHEREAS, these state funds were allocated to the Police Department for purposes required by the Citizen's Option for Public Safety Program; and WHEREAS, the City Council held a public hearing on May 22, 2007, to notice use of the state COPS Supplemental Law Enforcement Services Fund in the amount of $434,864 for personnel costs related to the expansion of police services; and WHEREAS, $434,864 will be included in the FY 2008 SLESF Grant Fund budget upon acceptance of the FY 2008 Police Department budget by the City Council, as a reimbursement from the SLESF grant; and WHEREAS, the funds will be utilized to fund the Departments Over Hire program and any remaining funds are recommended to offset the cost of three new Peace Officer positions. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby accept $434,864 from the state COPS Supplemental Law Enforcement Services Fund and directs staff to include $434,864 in the FY 2008 budget of the SLESF Grant Fund. Further, staff is directed to return to Council mid- year to present a funding strategy for three additional Peace Officers should any remaining funds be available. Approved as to form by: j)a!uJ~~ Richard P. Emerson Police Chief f.~4 "11 \v) nn Moore tfl City Attorney 12-7