Loading...
HomeMy WebLinkAbout2007/05/22 Item 5 CITY COUNCIL AGENDA STATEMENT ~l'f:.. CllY OF .~ (HULA VISTA May 22, 2007 Item~ SUBMITTED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING FEDERAL FY07 EMERGENCY MANAGEMENT PERFORMANCE GRANTS (EMPG) FUNDS IN THE AMOUNT OF $30,729 AND DIRECTING STAFF TO INCLUDE SAID FUNDS AND CORRESPONDING MATCHING FUNDS IN THE AMOUNT OF $30,729 TO THE FEDERAL GRANTS FUND EMPG PROGRAM IN THE FY 2007-08 BUDGET FIRE CHlEF'9"~ ~ CITY MANAGER jl ITEM TITLE: 4/5THS VOTE: YES NO X BACKGROUND The County of San Diego Office of Emergency Services, who administers the Emergency Management Performance Grants Program (EMPG), has notified the Fire Department of the FY 2007 EMPG award in the amount of $30,729. The Department proposes to spend these funds to continue the development of the City's Pre-Incident Planning Project. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed actIvIty for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section l5060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION That Council adopt the resolution accepting the FY 2007 EMPG Funds in the amount of $30,729 and include said funds and corresponding matching fund requirements in the amount of $30,729 to the personnel services budget in the FY 2007-08 Federal Grants ~-I Date: 5/22/07 Item 5 Page 2 00 Fund EMPG Program budget. These grant funds will be used for the continued development of the City's Pre-Incident Planning Project. BOARDS/COMMISSION RECOMMENDATION N/A DISCUSSION The County of San Diego Office of Emergency Services, who administers the Emergency Management Performance Grants Program (EMPG), has notified the Fire Department of the FY 2007 EMPG award in the amount of$30,729. The use ofEMPG Grants funds can be used to achieve various Homeland Security objectives. Included in these objectives are planning activities that ensure that state and local agencies are prepared to respond to all hazards including terrorist acts. In an effort to meet this objective and utilize the FY07 EMPG funds, the Fire Department is requesting to use the FY07 EMPG allocation to continue the development of the City's Pre-Incident Planning Project. A pre-incident planning program is vital to any modern fire department. During most emergencies there are multiple evolutions that must be carried out simultaneously and with a high degree of accuracy to ensure a positive outcome. Assessing how a structure is laid out, or whether there are special features and/or hazards, and what kind of fire protection features exist is very difficult and almost impossible to do accurately while the emergency is going on and especially during initial attack. Most successful emergency responders utilize pre- incident plans. A pre-incident planning system incorporates mapping, a central database, and training. The City of Chula Vista Fire Department initiated such a project in 2006 with the funding it received from State Homeland Security Grant Program (SHSGP) funds. The SHSGP funds provided the City with the ability to buy computer, mapping equipment and software in order to initiate the project. Work on mapping and system development was also initiated. However, due to time constraints resulting from the performance period, the Fire Department was not able to complete the project. Subsequently, work on this project has not progressed significantly due to the lack of funds. A budget request to fund this project was submitted during the FY07-08 budget process but this request was not approved due to the current budget constraints. Therefore, the Fire Department is proposing to use the allocation of FY07 EMPG funds to re-initiate work on this project and to work towards the goal of deploying the pre- planning information system to the Fire and Police departments. Preclncident Plans Project Budget Under the FY07 EMPG Program the City of ChuIa Vista is eligible to receive $30,729. The pre-incident plans project is a labor-intensive endeavor that requires many hours of data development, data input and testing. It is therefore being recommended that the EMPG funds be allocated to fund personnel services costs for overtime and hourly wages required in order to complete this project. Overtime expenses will be used for project oversight, coordination and the necessary field mapping of the City's high-risk sites that will be conducted by ChuIa Vista Fire Suppression staff. The Fire Department will derive an added benefit from this phase of the project, as Fire Suppression personnel will be enhancing their familiarity the high-risk sites identified as they walk these sites during S-J- Date: 5/22/07 Item S Page 3 00 the mapping process. Hourly wages to hire GIS interns to work on this project will also be required. The GIS interns will perform the mapping functions and assist with the more technical aspects of this project. The EMPG Program requires that the City provide a dollar for dollar or a 100% match cost in order to reimburse the $30,729 allocated FY07 EMPG amount. Therefore, the City must allocate an additional $30,729 of matching costs to fund overtime and hourly wages in order to meet the FY07 EMPG Program requirements. These matching funds will be included in the FY 2007-08 budget. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has dermined that it is not site specific and consequently the 500- foot rule found in California code of Regulations section 18704.2(a)(1) is not applicable to this decision. FISCAL IMPACT The total amount of the FY 2007 EMPG award is $30,729. The matching requirement for this grant is $30,729. Approval of this recommendation will result in a total appropriation $60,458 to the Federal Grants Fund EMPG Program. These costs including corresponding matching costs will be included in the FY 2007-08 budget. ATTACHMENTS N/A Prepared by: Pablo Qui/anton, Administrative Services Manager, Fire Department $-3 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING FEDERAL FY07 EMERGENCY MANAGEMENT PERFORMANCE GRANTS (EMPG) FUNDS IN THE AMOUNT OF $30,729 AND DIRECTING STAFF TO INCLUDE SAID FUNDS AND CORRESPONDING MATCHING FUNDS IN THE AMOUNT OF $30,729 TO THE FEDERAL GRANTS FUND EMPG PROGRAM IN THE FY 2007-08 BUDGET WHEREAS, the he County of San Diego Office of Emergency Services, who administers the Emergency Management Performance Grants Program (EMPG), has notified the Fire Department of the FY 2007 EMPG award; and, WHEREAS, the FY07 EMPG Award is for the amount of $30,729; and, WHEREAS, the FY07 EMPG Program requires a City funded local match in the amount of $30,729; and, WHEREAS, the EMPG Program is designed to assist state and local agencies to achieve various Homeland Security objectives to improve domestic terrorism preparedness; and, WHEREAS, the Fire Department is requesting to use the FY07 EMPG allocation to fund overtime and hourly wages costs in order to continue the development of the City's Pre-Incident Planning Project; and, WHEREAS, a budget request to fund the Pre-Incident Planning Project was submitted during the FY07 -08 budget process but the request was not approved due to the current budget constraints; and, WHEREAS, completion of the City's Pre-Incident Planning Project will benefit both the Fire and Police Departments as a both will have access to vital planning and mapping information in the event of a major incident at one of the City's high risk sites; NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Chula Vista does hereby accept $30,726 in FY 2007 Emergency Management Performance Grant Program (EMPG) funds and amend the FY 2007 Federal Grants Fund EMPG Program budget to appropriate $61,458 which includes a local match of $30,276 from the general fund. $-L( Presented by: Approved as to form by: Douglas A. Perry Fire Chief ~~.~ Moore 7v / City Attorney H:/shared/attomeylFire - EMPG FY 2007 $-S-