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HomeMy WebLinkAboutcc min 2007/04/05 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA April 5, 2007 6:00 P.M. An Adjourned Regular Meeting of the City Council of the City of Chula Vista was called to order at 6:01 p.m. in the John Lippitt Public Works Center, 1800 Maxwell Road, Chula Vista, California. ROLL CALL: PRESENT: Councilmembers: McCann, Ramirez, Rindone, and Mayor Cox ABSENT: Councilmembers: Castaneda ALSO PRESENT: Interim City Manager Thomson, City Attorney Moore, and Senior Deputy City Clerk Peoples PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE PUBLIC COMMENTS There were none. WORKSHOP 1. STATUS REPORT ON MISSING INFRASTRUCTURE MANAGEMENT EFFORT TO DATE, AND POLICY DISCUSSION REGARDING POTENTIAL REVENUE SOURCES FOR INFRASTRUCTURE AND/OR PAVEMENT NEEDS In February 2006, staff began developing an infrastructure management program for a limited number of the City's public assets, including pavement; drainage; missing sidewalks, curbs and gutters, and pedestrian ramps; deficient cross gutters; and utility wire undergrounding. The status report focused on pavement and drainage, and was the first step toward creating a comprehensive asset management approach to ensure the best use of limited funding. (Acting Assistant City Manager/City Engineer, General Services Director, Public Works Operations Director) Mayor Cox welcomed everyone and explained the process under which the meeting would be conducted. Interim City Manager Thomson introduced Acting Assistant City Manager/City Engineer Tulloch, who introduced the workshop presenters, Director of General Services Griffin, Director of Public Works Operations Byers, Assistant Engineering Director Browder, and Consultant Yapp. INFRASTRUCTURE WORKSHOP (continued) Acting Assistant City Manager/City Engineer Tulloch provided the background on the infrastructure management program and four focus areas: 1) utility wire undergrounding; 2) missing infrastructure (sidewalks, curbs, gutters, pedestrian ramps, and cross gutters; 3) pavement; and 4) drainage. He noted that the workshop would focus on the last two, pavement and drainage. He stated that later this year, there will be an infrastructure tour, as well as a second workshop on the missing infrastructure, utility wire undergrounding, and the comprehensive infrastructure asset management program. Mr. Tulloch then provided information on Chula Vista's municipal infrastructure, the underlying beliefs and elements of infrastructure asset management, a partial estimated funding need, and the status of utility wire undergrounding and missing infrastructure, including an estimated funding gap of$139 million. Deputy Mayor Rindone recused himself and left the meeting at 6: 19 p.m., prior to the start of the presentation on pavement, due to his property holdings within 500 feet of the boundaries of several properties discussed in the report. Public Works Operations Director Byers provided the presentation on pavement, including the impact of recommended pavement actions, immediate next steps, pavement facts, reasons for having a pavement management system, and Chula Vista's pavement management system. He stated that the last pavement assessment was done in 2002; and in 2006, the Engineering, General Services and Public Works Operations Departments developed a request for proposals to have a current survey performed. Nichols Consulting Engineering was awarded the bid, and Director Byers introduced the Vice President of Nichols Engineering, Ms. Yapp. Ms. Yapp provided an overview of the Nichols Engineering report, "State of the Streets." The report included general information on the amount of current pavement throughout the City, its replacement value, how pavements are measured via a pavement condition index (PCI), examples of streets with varying PCI's throughout the City, and the rationale behind the recommend actions, the current 2006 PCI (average PCI = 79, backlog of $43 million), why worst first is no longer acceptable, scenarios ofbudgetlPCllbacklog, and conclusions. Public Works Operations Director concluded the presentation with information on the case against the "worst-first" strategy, the City's pavement funding history, staff's funding recommendation, and the requested Council action. Mayor Cox commended staff on bringing to the Council's attention the strategy of applying the right treatment to the right street at the right time, as well as the information on the pavement surface life and suggested funding. Councilmember Ramirez noted that the pavement management system versus the complaint response system was entirely rational but would require a public education component. Acting Assistant City Manager Tulloch responded that staff would be looking for creative ways to explain the pavement management system to the public. He assured the Council that implementation would not mean that potholes would not be filled when complaints were received. General Services Director Griffin noted that staff would re-canvass areas periodically to verify complaints, as pavement deteriorates differently under different circumstances and requires monitoring. Page 2 - Council Minutes httn;/ /www.chulavistaca.2:QV April 5, 2007 INFRASTRUCTURE WORKSHOP (continued) Mayor Cox suggested that staff work with the numerous community and social groups to get the information out to the citizenry. Councilmember McCann requested and received confirmation that streets with immediate needs would still be addressed. ACTION: Councilmember Ramirez moved to approve staffs recommendation and adopt Resolution No. 2007-080, heading read, text waived: RESOLUTION NO. 2007-080, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REAFFIRMING ITS COMMITMENT TO THE IMPLEMENTATION OF A TRUE PAVEMENT MANAGEMENT SYSTEM Councilmember McCann seconded the motion, and it carried 3-0-1, with Deputy Mayor Rindone abstaining and Councilmember Castaneda absent. Deputy Mayor Rindone rejoined the meeting at 6:56 p.m. Councilmember McCann recused himself and left the meeting at 6:57 p.m., prior to the start of the presentation on drainage, due to his property holdings within 500 feet of the boundaries of several properties addressed in the report. Acting Assistant City Manager/City Engineer Tulloch provided the presentation on what drainage is, a drainage assessment (capacity and condition), drainage challenges, priority tiers, recommended drainage priorities, and the priority 1 tier drainage projects. Steve Wood, Chula Vista resident, addressed the Council with regard to storm drain issues in his neighborhood. He requested Council support of CIP 135. Upon question by Deputy Mayor Rindone, General Services Director Griffin responded that the life expectancy of the new polymer pipes or pipes lined with polymer is 50 years. He additionally stated the downside oflining with polymer is a slight reduction in pipe capacity, but by doing so, the City has lowered the cost to replace corrugated metal pipes to under $1 million, which is a manageable level. Mayor Cox asked if the $.70 per household was the only source of funding for sewer pipes, how the rates were set, and who set them. Acting Assistant City Manager; City Engineer Tulloch responded that commercial, multi-family and industrial properties pay $.06 per gallon of water used, and that the rates were set by a vote of the people. Director Griffin responded that historically, the $.70 was the only dedicated fund for storm drain projects. It equates to approximately $580,000 per year and basically offsets only the maintenance costs. Councilmember Ramirez asked if there had been any inquiry into whether or not the public would be willing to change the $.70 rate. Mr. Tulloch responded that there had been none in Chula Vista, but in other cities, such as San Diego, the results of inquiry were not favorable. He then noted that public approval would be more likely if the public were shown explicitly what the funds would be spent for. Staff will be exploring how this might be achieved. Page 3 - Council Minutes htto:/ /www .chulavistaca. ~ov April 5, 2007 INFRASTRUCTURE WORKSHOP (continued) ACTION: Councilmember Ramirez moved to approve staffs recommendation and adopt Resolution No. 2007-081, heading read, text waived: RESOLUTION NO. 2007-081, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE DRAINAGE PROJECT PRIORITY LIST AND AUTHORIZING STAFF TO SEEK SPECIAL FUNDING FOR ANY PROJECT THAT MEETS THE FUNDING CRITERIA Deputy Mayor Rindone seconded the motion, and it carried 3-0-1, with Councilmember McCann abstaining and Councilmember Castaneda absent. Councilmember McCann returned to the meeting at 7:19 p.m. General Services Director Griffin provided the presentation on historical infrastructure funding for pavement and other infrastructure; new infrastructure funding, including November's infrastructure bonds and Proposition 84 funds, and potential new funding considerations. Acting Assistant City Manager/City Engineer Tulloch explained the way infrastructure bonds and grant funds work and announced that, due to a suggestion by Mayor Cox, SANDAG was exploring the idea of an additional sales tax, much like the TransNet extension, including a scenario that would include a local streets component. Mayor Cox recognized Mr. Tulloch for providing her with insight to the SANDAG proposal and for encouraging her to make her suggestion at the meeting. She then stated that the following resolution could not be considered at this time, since it requires a 4/5ths vote, which was not possible with Councilmember Castaneda absent: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TRANSFERRING $4,504,665 FROM THE CURRENT PAVEMENT APPROPRIATION, $2 MILLION FROM THE AVAILABLE BALANCE IN THE NORTH BROADWAY BASIN RECONSTRUCTION PROJECT (STM354), AND $5 MILLION FROM THE AVAILABLE BALANCE IN THE FOURTH AVENUE RECONSTRUCTION BETWEEN DAVIDSON AND SR 54 PROJECT (STL309), FOR A TOTAL OF $11,504,665, INTO THE PAVEMENT REHABILITATION PROGRAM - FUTURE ALLOCATIONS (STL238) FOR PAVEMENT MAINTENANCE IN FISCAL YEAR 2007 (4/5THS VOTE REQUIRED) She asked Interim City Manager Thomson to schedule the above resolution on a future agenda. Councilmember McCann encouraged staff to continue due diligence in pursuing funding for the South Bay. Deputy Mayor Rindone publicly acknowledged Mr. Tulloch for his efforts in working with SANDAG staff. Mayor Cox spoke regarding federal preference funds and acknowledged former Assistant City Manager Smith and Communications Manager Camavale for preparing what Congressman Filner referred to as "the best package of public service requests" for his office, noting that it was the best he had received this year and one of the best he had ever received. Page 4 - Council Minutes htto:/ /www.chulavistaca.2ov April 5, 2007 INFRASTRUCTURE WORKSHOP (continued) Councilmember Ramirez noted that the report did not discuss redevelopment and tax increment with regard to infrastructure financing. Redevelopment Projects Manager Crockett responded that, historically, Chula Vista has not placed a high emphasis on using tax increment funds for public infrastructure projects. The first priority was to focus on projects that generate revenue. Councilmember Ramirez asked when redevelopment funds would be used to replace old infrastructure. Mr. Crockett stated that the Redevelopment staff presented a five-year implementation plan, approved by the Council last year, that set goals and strategic priorities. He provided a brief overview of the plan. Councilmember Ramirez expressed disappointment that the report did not identify the PCI for the east and west sides of the City. Consultant Yapp responded that the difference was not significant between the two, and Director Griffin responded that the PCI figures were approximately 75 in the southwest and 73 in northwest. Mr. Crockett reminded the Council that tax increment funds could not be used for maintenance projects. Mr. Tulloch suggested that Councilmember Ramirez review the maps provided to determine the location of infrastructure needs west of I-80S. Upon inquiry by Councilmember Ramirez, Director Griffin explained development impact fees (DIF) and how they are calculated and used compared to an assessment district, noting that DIF'S are used to provide new facilities, not maintenance. He said that none of the projects under discussion were eligible for DIF funding. Interim City Manager Thomson acknowledged the work of Engineering, General Services and Public Works staff and the consultant for their efforts over the last year and a half; and noted that the City was ahead of many cities in the development of a systemic approach to infrastructure management. The information would help in clarifying priorities and searching for additional funding; it would also ensure citizens that the City is getting the most for its money. Mayor Cox thanked staff and the consultant; and acknowledged that the next item to be brought forward would require funding for technologies to allow staff to continue the work. ADJOURNMENT At 7:58 p.m., Mayor Cox adjourned the meeting to a Special Meeting of the City Council, thence to an Adjourned Regular Meeting on April 12,2007 at 6:00 p.m. in the Council Chambers, and thence to the Regular Meeting of April 17, 2007 at 6:00 p.m. in the Council Chambers. ~~~~ Lori Anne Peoples, MMC, Senior Deputy City Clerk Page 5 - Council Minutes httn:/ /www.chulavistaca.QQV April 5, 2007