HomeMy WebLinkAbout1991/05/21 Item 9
COUNCIL AGENDA STATEMENT
Item CJ
Meeting Date 5/21/91
ITEM TITLE:
Report on improvements associated with the car wash at Bonita
Road and Bonita Glen DriV:':~
Director of Public Works ~
City Manager ~ (4/5ths Vote: Yes-X-No___>
SUBMITTED BY:
REVIEWED BY:
Thi s item is a result of the Safety Commi ss i on cons i derat i on of the need for
upgrading the street improvements adjacent to the Shell Oil Company car wash
on Bonita Road. The Recommendation was to improve Bonita Glen Drive with
concrete having the City share in the cost of the construction.
RECOMMENDATION:
1. Di rect staff to prepare an agreement between the City and Shell Oi 1
Company to pay the unit costs associ ated wi th the i nsta 11 at i on of the
westerly half of Bonita Glen Drive adjacent to the work being completed
by Shell Oil.
2. Authori ze staff to use a maximum of $16,300 from the Pavement Over1 ay
Program (250-2521-ST515) to cover the City's share of the improvements.
3. Waive the inspection fee for this project.
BOARDS/COMMISSIONS RECOMMENDATION: The Safety Commission recommended the
area be reconstructed with concrete with costs to be shared by Shell Oil
Company and the City of Chu1a Vista.
DISCUSSION:
The Safety Commission considered this item due to the problems associated with
pavement deteri orat i on caused by the the car wash water runoff. She 11 has
agreed to repave in Portland Cement Concrete the westerly half of the street
where other pavement deterioration is occurring. The Safety Commission
recommended that the ent ire street be reconstructed wi th concrete with both
Shell Oil and the City paying half the cost. Plans have been submitted which
proposed a half street in concrete. Upon revi ew of those plans, it became
apparent that the reconstruction would work much better if the entire street
were redone. Cross slopes and drainage where Bonita Glen Drive meets Bonita
Road can be addressed much better if the ent i re street is reconstructed in
concrete. There are funds available in the pavement overlay program which
could be used for this project, staff recommends that Council approve the
funds to pay for half the cost. The tot a 1 cost is est i mated to be $32,600.
Staff is request i ng that Counci 1 approve $16,300 from funds budgeted for the
overlay program in order to construct the westerly half of the roadway. Shell
Oil Company is presently paying for City maintenance until the street is
reconstructed. Consequently, Shell Oil wants to finish the work in accordance
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Page 2, Item~
Meeting Date 5/21/91
with the Safety Commission requirements. Staff recommends that no fees be
charged for inspection of the improvements being installed. Shell Oil is
paying plan check fees. El iminating the inspection fee will represent the
City's share of the process i ng cost and be the City's contri but i on to des i gn
costs.
Copies of the July 12, 1990 and October 11, 1990 Safety Commission agenda are
attached.
FISCAL IMPACT: Funds are proposed to be util ized from the pavement overl ay
program account 250-2501-ST515 in the amount of $16,300. Loss of
approximately $1,500 in full cost recovery revenue for inspection services.
WPC 5558E
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SAFETY COMMISSION AGENDA STATEMENT
Item 2a
Meeting Date 10/11/90
ITEM TITLE:
SUBMITTED BY:
Shell Oil Company Car Wash - Bonita Glen Drive
City Traffic Engineer n 1_
FI"yu' /./.12.
BACKGROUND:
The Safety Commission and Public Works Department have been working with Shell
Oil company since February, 1989 to remedy the pavement deterioration on
Bonita Glen Drive due to the water runoff from the car wash at 100 Bonita Road.
RECOMMENDATION: That the Safety Commission recommend to the City Council to
have Shell Oil Company:
I. Expedite the needed modifications to the car wash.
2. Continue to work with the Safety Commission and staff until the pavement
deterioration caused by the car wash water runoff is mitigated.
DISCUSSION:
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At the February 1989 Safety Commission meeting, the Safety Commission (Braden)
referred to staff that something be done to reduce the pavement deterioration
caused by the excessive water runoff from the Shell Oil Company gas
station/car wash located at 100 Bonita Road. Apparently, water from vehicles
exiting the car wash and turning right onto Bonita Glen Drive and Bonita Road
was removing the fine aggregate on the roadway surface. Due to the high usage
by vehicles, the pavement has subsequently been repaved several times by City
crews. Shell Oil Company has reimbursed the City for expenses related to the
pavement work.
Severa 1 meet i ngs with She 11 Oil and City of Chul a Vi sta staff and Safety
Commission members have been held. Various proposals and estimates to
mitigate the water runoff have been made:
1. Reconstruct the east half of Bonita Glen Drive in concrete ($25,000)
2. Reconstruct the entire street width of Bonita Glen Drive in concrete
($50,000)
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3. She 11 Oil Company to modify/replace the car wash equ i pment by add i ng a
dryer or blower ($40,000)
The City of Chul a Vi sta had wanted to have the roadway and car wash work
comp 1 eted by 1 ate 1990. Due to budgetary constra i nts by She 11 Oi 1 Company,
the car wash modifications have been postponed until 1991 and no firm
agreement has been established between the two entities for the roadway
reconstruction.
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All parties involved are anxious
staff's recommendation that the
Council to have Shell Oil Company:
1. Expedite the needed modifications to the car wash.
Page 2, Item 2a
Meeting Date 10/11/90
to resolve this issue. It is, therefore,
Safety Commission recommend to the City
2. Continue to work with the Safety Commission and staff until the pavement
deterioration caused by the car wash water runoff is mitigated.
FISCAL IMPACT: $25,000.
WPC 5231E
Attachments: Area Plat
lot Plat
letter dated 6/8/90, 7/31/90, 9/7/90
Meeting notes dated 6/21/90
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Shell Oil Company
Interoffice Memorandum
June 8. 1990
Traffic Safety Commission
City of Chula Vista
276 Fourth Avenue
Chula Vista. CA 92010
Re: 100 Bonita/Bonita Glen
Chul a Vi sta. CA
Dear Commission Members:
During the past several months. I have worked with John Lippit. Director
of Public Works. Frank Rivera. City Traffic Engineer. and Bob Thomas of
your commission concerning the water on Bonita Glen that results from
cars utilizing our car wash facility at the subject location. I
understand the concern is the potential erosion of the asphalt street
due to this water.
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At Shell. we are also concerned about insuring that we do not operate in
a manner that would damage surrounding streets. Therefore. we plan to
alter the existing car wash equipment to provide drying capability. thus
reducing the opportunity for cars to leave our site with water. This
work will be performed in the near future.
I ~el i eve. that we can all agree that the exi st i ng condi t i on of the
street adjacent to our property is superior to the remainder of the
street. primarily due to our recent financial participation in
resurfacing a portion of the street. The changes we propose to make in
our equipment should maintain the integrity of the street.
I trust that your concerns will be satisfied by our plan. I will
continue to keep Mr. Rivera and Mr. Lippit informed of our progress and
will work with him on any other matters related to this site. Please
feel free to contact me at 714-520-3486'if I can answer any questions or
provide further information. I regret not being able to attend your
commission meeting of June 14, but I will be glad to visit with you at
another opportunity.
V~f~;;L
Brooks W. Herring ~
Engineer
Southern California District
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cc: T. A. Runne Is
DH015201--1
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MEETING NOTES
2:00 P.M. THURSDAY, JUNE 21, 1990
FIELD MEETING WITH SHELL OIL COMPANY
Brooks Herring
Rich Zanoni
Garry Brewer
Bob Thomas
Frank Rivera
John P. Lippitt
Shell will pay for asphalt repairs.
City crews doing asphalt patching.
Shell wants to replace car wash system at a cost of approximately
$40,000. This system will include a dryer or blower.
City will look into having
Shell to write a letter within 3 to 4 weeks with proposals for
concrete roadway 1/2 width.
If approved, work could be completed by end of year. City to get
funding and approval from City Council for west side since costs
to be shared by both.
FXR:maa
A:\FXR1\SHELLOIL.DOCI
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Shell Oil Company
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Jul Y 31, 1990
P.O. Box 4848
511 N. Brookhurst Street
Anaheim. California 92803
Mr. John Lippit
Oirector of Public Works
'City of Chula Vista
276 Fourth Avenue
Chula Vista. CA 92010
Re: 100 Bonita/Bonita Glen
Chula Vista. CA
Dear Mr. Lippit:
There have been numerous recent discussions concerning the Shell station
at the above-referenced location between City of Chula Vista
representatives and personnel from Shell's Southern California District.
Brooks Herring. District Engineer, has informed me that you would like
written confirmation of our plans for the car wash operation at this
site.
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As Brooks indicated to you, it is our plan to replace the
wash equipment and add a drying mechanism early in 1991.
intended to eliminate water being carried onto the street
using the wash.
existing car
This is
from cars
If this action does not achieve the desired result. we are prepared to
pave half of Bonita Glen between the southern boundary of our property
and the intersection of Bonita and Bonita Glen utilizing concrete.
Should we get to the point of this paving effort, we would be glad to
participate with the City if you decide to work on the other half of the
street. I am aware that you and Brooks have previously discussed this
option.
Shell continues to want to cooperate with the City of Chula Vista in the
solution to this problem. I hope this letter clarifies our plans. As_
we prepare our 1991 budget, this project will become a part of that
plan. If you have further questions. please contact Brooks Herring at
714-520-3486 or you can contact me at 714-520"3334.
Very truly y urs.
1. ,e;
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T. Runnels
District Manager
Southern California District
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cc: Fi Ie
DH021203- -1
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OlY OF
CHULA VISTA
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
September 7, 1990
File # KY-001
KY-119
Shell oil Company
P.o. 4848
511 North Brookhurst street
Anaheim, CA 92803
Attention: Mr. Terry A. Runnels, District Manager
CAR WASH AT 100 BONITA ROAD/BONITA GLEN DRIVE, CHULA VISTA,
CALIFORNIA
(
At the June 21, 1990, meeting in which , Gary Brewer, Brooks
Herring, Richard Zanoni from Shell oil Company, Bob Thomas from
the Safety Commission, Frank Rivera from the Engineering
Department and myself, met on site at the gas station to discuss
the asphalt deterioration on Bonita Glen Drive along the frontage
of the Shell Oil property. The purpose of the meeting was to
discuss whether or not the entire roaqway would be reconstructed
from asp>halt to concrete. It was decided at this meeting that
Shell Oil Company will continue to pay for asphalt repairs made
by City crews on an as-needed basis. Shell Oil needs to
eliminate the water run off onto the sidewalk and roadway. It
was also mentioned that Shell would be replacing the car wash
system at a cost of approximately $40,000. This car wash system
will inclUde a dryer or a blower. We appreciate your concerns to
improve the car wash dryer system. Even with the dryer,,,.. the
water may still be tracked onto the roadway. Al though water
runoff may be reduced, we do not believe that these changes will
eliminate the water runoff.
L
At the June 21 meeting, Shell Oil Company was to write or prepare
a letter with cost proposals for reconstructing Bonita Glen Drive
in concrete for half the roadway \~idth and the entire 175 I
frontage length and to be received by the City of Chu1a Vista
Hithin three to four weeks of that meeting. If the proposals
were approved by both the City Council and Shell oil Company, the
Hork could be completed by the end of this year, 1990. This was
subject to City funding and approval from the City Council for
the city share of the project, Hhich would be the west side of
Bonita Glen Drive. The cost for the entire road\~av \~ould be
shared by Shell Oil Company and the City of Chula Vist;.
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Shell Oil Company
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September 7, 1990
As agreed upon by Brooks Herring and myself the city will make
interim repairs and submit the bill to Shell Oil for payment.
The Safety Commission and the City Council are concerned about
the length of time this matter has taken. The City has been
working with Shell oil since February 1989 and it appears that
after 1 1/2 years of negotiating we are still at a stand still.
We do not want to wait until mid 1991 to resolve this matter as
mentioned in your letter dated July 31, 1990.
The Safety Commission wants to present to the City Council the
issue of closing the Bonita Glen Drive access to eliminate the
hazards caused by the wet sidewalk and deteriorated roadway
surface to pedestrians and motorists.
I have included a copy of the written minutes from the June 21,
1990 meeting, which were taken by Frank Rivera a few minutes
after the meeting concluded. These minutes differ somewhat from
the context of the letter received dated July 31, 1990. I hope
that these minutes clarify some of these issues which were
discussed. If you have any questions regarding this matter
please feel free to contact me at (619) 691-5021.
We appreciate your indulgence in expediting this concern through
this office.
U/1~
t.:HN P. LIPPITT
DIRECTOR OF PUBLIC WORKS
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cc: Brooks Herring
Bob Thomas, Safety commission
Frank Rivera, Engineering
Attachment
(A: \FXR1\SHELLOIL. DOCl)
:::Y C'F cHdI)-;;,t!
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SAFETY COMMISSION AGENDA STATEMENT
Item 2a (")
Meeting Date 7/12/90--
ITEM TITLE: Report on Bonita Road Shell Oil Company car wash
SUBMITTED BY: City Traffic Engineer'~
:./
BACKGROUND:
At the Safety Commission meeting of June 14, 1990, the Safety Commission voted
6-0 to continue this item for one month.
RECOMMENDATION: That the Safety Commission approve the reconstruction of
Bonita G1 en Dri ve wi th costs to be shared by the Shell Oil Company and the
City of Chu1a Vista.
DISCUSSION:
On Thursday, June 21, 1990, a field meeting was held at the Bonita Road car
wash site with representatives from Shell Oil Company and City of Chu1a
Vista. Present from Shell Oil Company were Garry Brewer, Brooks Herring and
Ri ch Zanoni. Bob Thomas, represent i n9 the Safety Commi ss i on, was a1 so in
attendance. John P. Lippitt, Director of Public Works and Frank Rivera,
Traffic Engineering, represented the City of Chu1a Vista. ~
After discussion of the asphalt pavement condition along Bonita Glen Drive,
Shell Oil Company will continue to pay for temporary asphalt repairs incurred
by the City. The City of Chu1a Vista will look into having City crews doing
the asphalt patching until the roadway is replaced by concrete.
Shell Oil Company will be making some modifications to the car wash. At a
cost of approximately $40,000, Shell will be replacing the car washing
equipment to a newer more efficient system which will include a dryer or
blower. This newer car washing equipment will reduce the amount of water
runoff. It is anticipated to be installed late this year.
It was agreed by all present that Bonita Glen Drive will be reconstructed with
concrete. Shell Oi 1 Company and the City of Chul a Vi sta will share the cost
of the project. City staff is awaiting a proposal from shell for the work.
If thi s project is approved, work can be completed by the end of the year.
The City will obtain the funding and approval from the City Council for half
of the costs.
FISCAL IMPACT: $25,000 estimate.
FR/mad:KY-Oll/KY-119
WPC SOSSE
Attachments: Letter dated 6/8/90 from Brooks W. Herring
Area P1 at
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