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Home My WebLink About2007/05/15 Item 7 CITY COUNCIL AGENDA STATEMENT :s'Yf::. CITY OF - - CHULA VISTA 05/15/07 Item-=l- ITEM TITLE: RESOLUTION APPROVING A CHANGE ORDER REQUESTED BY MCMILLIN LAND DEVELOPMENT ASSOCIATED WITH STORM DRAIN FACILITIES CONSTRUCTED IN BIRCH ROAD WITHIN THE SR125 RIGHT-OF-WAY. ...-- CITY ENGINEER S ) ~ INTERIM CITY MANAGER j/ SUBMITTED BY: REVIEWED BY: 4/5THS VOTE: YES D NO ~ BACKGROUND On January 23, 2007, McMillin Land Development submitted a payment request for reimbursement in the form of Transportation Development Impact Fee (TDIF) credits for the construction of storm drain facilities in Birch Road within the SR125 right-of-way. The change order total of $302,206.19 is above the $50,000 limit and therefore requires Council approval. Tonight, Council will consider approving the TDIF change order for the construction of the storm drain facilities associated with Birch Road and the reimbursement to McMillin in the form ofTDIF credits. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION That Council adopt the Resolution approving a change order requested by McMillin Land Development associated with storm drain facilities constructed in Birch Road within the SR125 right-of-way. BOARDS/COMMISSION RECOMMENDATION Not applicable. 7-1 05/15/07, iteml Page 2 of3 DISCUSSION The TDIF program is responsible for the equitable construction of major roads east of I- 805 by developers. The program works by allowing developers to competitively bid and construct these roads. The audited cost is applied as a credit that can be used in lieu of paying the TDIF fee at building permit issuance. Therefore, the City's General Fund does not [mance the construction of TDIF facilities. Staff brings all TDIF change orders above a cumulative $50,000 to City Council for their consideration prior to authorizing the TDIF credit for the developer. On January 23, 2007, McMillin Land Development submitted a TDIF credit request for the construction of storm drain facilities constructed by TC Construction Company within Birch Road. The current TDIF program dated January 5, 2005, identifies this portion of Birch Road as a portion of Facility #42 and #43 (See Attachment 3). The TDIF estimate for facilities 42 and 43, Birch Road from La Media to Eastlake Parkway, was $12,407,058.00 (See Table 1 below and Attachment 3). The original contract between McMillin and TC Construction Company encompassed the construction of Birch Road from Magdalena Avenue to the western right-of-way line of SR125. Subsequently, McMillin received an encroachment permit from Caltrans, which allowed them to expand the scope of work through the right-of-way of SR125 as shown in Attachment 1. This additional work was added to the contract using the originally competitively bid unit pnces, Although the actual costs for the drainage facilities exceed the cost estimates, the overall project is well below the overall TDIF cost estimate as shown in Table 1 below. The reason for the cost difference was that the TDIF cost estimate assumed smaller pipe sizes than were actually constructed. Staff recommends approval of the change order because the overall costs were below budget and are therefore within the projections of the currently approved TDIF fee program. Table 1 Birch Road Construction Cost Comparison TDIF Facility 42 TDIF Facility 43 (La Media Road to (Centerline of Totals for 42 and 43 Actual Totals for the Centerline of SR125 to Eastlake (La Media Road to TDIF eligible SR125l Parkway) Eastlake Parkway) facilities Storm Drain $637,000.00 $227,500.00 $864,500.00 $1,242,305.40' Facilities Oyerall $8,937,276.00 $3,469,782.00 $12,407,058.00 $7,034,283.34' Construction of storm drain facilities is now complete and McMillin is requesting reimbursement in the form ofTDIF credits, for the storm drain component of the work in the amount of $302,206.19 (See Attachment 2), 1 The requested change order of$302,206.19 is embedded in this cost. 2 Obtained through reimbursement requests and estimates from McMillin Land Development 7-2 05/15/07, Iteml Page 3 of3 There is one Resolution for this item on tonight's agenda, which, if adopted, will accomplish the following: . Approve the TDIF change order for the construction of storm drain facilities in Birch Road within the right-of-way for SR125. . Award $302,206.19 in TDIF cash credits to McMillin Land Development. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. FISCAL IMPACT There will be no direct fiscal impact to the City. Costs associated with this processing will be borne by the developer. ATTACHMENTS Attachment 1: Limits of work Attachment 2: TDIF cost estimate Attachment 3: Storm Drain change order breakdown Prepared by: Chester Bautista, Associate Civil Engineer, Engineering Department J:lEngineerIAGENDA\CAS2007\05-15-07\Birch Road Change Order v3.doc 7-3 ~. ill ... ,t ".I.' ... /~~ ~ vepJO &6Ue\\~) t'\\d Ql:I \\:lJIQ' \ l. .... 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P.002 l':R.ol'OSED CHANGE ORDER No. 2205-03 ~ . _.' 10510 Prllspl<1 Ave. ~ CA "011-45'1 1'l10111:: 6~9-44S-4560 Far. 619-448-3341 Tl'ILE: BIRCH ROAD . STQP.M: DRAIN l'ROJECT: OULy lW1<:h Spa 1I ViJIaSe 6 TO: Attn: Ma=:Ila Fc:scina MCMJLLll'< LAND DEVELOPEMENT ').727 Hoover Ave N p 0 DA.TE: 01117/2003 JOB: CONT.RACT NO: To: 3 . I 00001 6 1 0 RCPT&:G $190.00 S23S,26 0 oaooz 54" IsOOD RCP WIT 154,000 u; G:ll~ G01i1.iIe'S38.,346.00 00003 3D" lSOOD RCP T&:G 11J 'jgg 1.P Lt.2.5 \.F sn.1lll Io~DO S2.9211,OO 00004 24"lSOODRCPT&.G aS7.iD9 LP \\0. \6 Ll' $45.00 $9,315.00 00005 IS" 2000D RCP T&.G :e&J,BS8 Y" \0&.\ ." 1.." $'37.00 .$7,511.00 "'-.oJ'" 00006 MOD A-S C1.EA1<OtlT 1.000 EA $5.350.00 $5,350.00 00007 A- 7 CL:E.ANOUT 2.000 EA $4,630.00 $9,260.00 c0008 12' B-1 COroJ INLET l.000 EA $4,217.00 $4,217.00 0000' 11'1l-~ CURB INU!T 2.000 EA $4,125.00 58,250.00 00010 10'1l.! CURB INl.E:r l.000 EA $4,362.00 $4,362.00 OOOll 9'B-l CURBINIEr 3.000 EA $3,891.00 $11,691,00 00012 S'B-I'CURB INLET 1.000 EA. $'3,600,00 $3,600.00 asel!! Y.l.~E:F e.:rCLi.,..~fU 1..566 ~ 31,4'11.00 ~4.)#.e8 \H\~WI\t! 9991t ~6- .y~1ii6 ~~_';J::i. 1..006 F::i.. ~,!G6.06 ,J2..0Ul.l-NV '''''~\.\la\t 00015 66" CONCRETEPt.lJG l.000 EA $1.120.00 $1,120.00 00016 24" CONCRETE PLUG 1.000 EA $435_00 $435.00 . 00017 IS' CONCRETEUJG , 3,000 EA S323.00 $969.00 APPROVW By; 2J;;JIJI&JidJ I G=>:t WerOick Date: j Ij JIP.S 4JrtiJJIJj'/;~~J~' rl ~Fescin~ D3te: /; 1. 0,3 " . ~. . ~...__ _...__. ........ .*0' . ...~ ..... -_.--- - --. .. .---- .... ..., . ....~ ..-...-.. .,_. --. --' .- 7-6 ATTACHMENT 3 r ST ESTlJUlATE~._ - . - _. _ .. . ~~~~~~~~'.r~;jf'E'f~:-,~"~- ~;;-'- ~2Lis~ffr-:~~:.~ ~{-~";C\~Z~d})~~~g~~~:-! --~::~j~?fiJ;_-~- Birch Rd La Media Rd to SR-125 New 6 Lane Major Road Length (Lf): 4,900 1 Earthwork 2 Drainage Items 3 Surface Improvements 4 Dry Utilities 5 Landscape & Irrigation 6 Misc. Construction Logistics 7 Special Items Habitat mitigation Linear It Linear It Linear It Linear It Linear It Linear It 4,900 $ 4,900 $ 4,900 $ 4,900 $ 4,900 $ 4,900 $ 250.00 $ 130,00 $ 425.00 $ 60.00 $ 250.00 $ 10.00 $ $ Acres 13 $70,000 TOTAL HARD COSTS SOFT COSTS Contingency (15% 01 total hard costs including right-aI-way) Civil Engineering (7.5% 01 hard costs, excludes right-aI-way) Soils Engineering (15% 01 earthwork costs) Landscape Architecture (10% 01 landscaping costs) 8Ulveying (2% 01 hard costs, excludes right-aI-way) Utility Engineering/Coordination (3% 01 dry utilities costs) Inspection/Administration (6% of total hard costs inciuding right-ol-way) Developer Administration (1.75% 01 total hard costs including right-aI-way) City Project Administration (2% 01 total hard costs including right-aI-way) TOTAL SOFT COSTS PROJECT COST 7-7 FACILITY 42 1,225,000 637,000 2,082,500 294,000 1,225,000 49,000 91.0,000 $ 910,000 $ 6,422,500 $ 96:3,375 $ 481,688 $ 183,750 $ 122,500 $ 128,450 $ 8,820 $ 385,350 $ 112,394 $ 128,450 $ 2,514,776 $ 8,937,276 . ATTACHMENT 3 r FACILITY 43 Birch Rd SR-125 to East/ake Pkwy New 6 Lane Prime Arterial - Length (Lf): 1,750 ITEM DESCRlPTloN - UNITS c LIlY. VNlT COST TOTAL ITEllllToTAL 1 Earthwork 2 Drainage Items 3 Surface Improvements 4 Dry Utilities 5 Landscape & Irrigation 6 Misc. Construction Logistics 7 Special Items Habita}.mitigation Linear It Linear It Linear It Linear It Linear It Linear It 1,750 $ 1,750 $ 1,750 $ 1,750 $ 1,750 $ 1,750 $ 250.00 $ 130.00 $ 425.00 $ 60.00 $ 250.00 $ 10.00 $ $ 437,500 227,500 743,750 t 05,000 437,500 17,500 532,000 Acres 7,6 $70,000 $ 532,000 TOTAL HARD COSTS $ 2,500,750 SOFT COSTS Contingency (15% of total hard costs including right-of-way) Civii Engineering (7.5% of hard costs, excludes right-of-way) Soils Engineering (15% of earthwork costs) Landscape Architecture (10% of landscaping costs) Surveying (2% of hard costs, excludes right-of-way) Utility Engineering/Coordination (3% of dry utilities costs) Inspection/Administration (6% of total hard costs including right-of-way) Deveioper Administration (1.75% of total hard costs including right-of-way) City Project Administration (2% of total hard costs including right-of-way) $ 375,113 $ 187,556 $ 65,625 $ 43,750 $ 50,015 $ 3,150 $ 150,045 $ 43,763 $ 50,015 $ 969,032 $ 3,469,782 TOTAL SOFT COSTS PROJECT COST . 7-8 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF CHULA VISTA APPROVING A CHANGE ORDER REQUESTED BY MCMILLIN LAND DEVELOPMENT ASSOCIATED WITH STORM DRAIN FACILITIES CONSTRUCTED IN BIRCH ROAD WITHIN THE SR125 RIGHT OF WAY. WHEREAS, the City entered into an Acquisition / Financing Agreement for CFD 121 with McMillin Land Development, which authorized McMillin to construct required storm drain improvements within Birch Road, to be reimbursed from the project funds; and WHEREAS, in the course of constructing the project it was determined that additional items of work which were not previously included in the original contract needed to be constructed as part of the required storm drain improvements of Birch Road, thereby necessitating the approval of a Change Order to the contract; and WHEREAS, McMillin has completed the required Birch Road storm drain improvements; and WHEREAS, McMillin has requested that the Birch Road storm drain improvements not be financed by the CFD 121 but rather be a credit against future Transportation Development Impact Fees for the project; and WHEREAS, City staff performed an audit of the project to verify the cost of the project and further verified that the required storm drain improvements have been completed in accordance with the project plans. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Chula Vista approves the Change Order, attachment 1 to this resolution, requested by McMillin Land Development, for the construction of Birch Road storm drain improvements within the SR125 right- of-way. Presented by Approved as to form by Scott Tulloch City Engineer 7-9