HomeMy WebLinkAbout2007/05/01 Item 7
CITY COUNCIL
AGENDA STATEMENT
~~f::. CllY OF
~- (HULA VISTA
05/01107 Item~
SUBMITTED BY:
REVIEWED BY:
RESOLUTION APPROVING A CHANGE ORDER
REQUESTED BY MCMILLIN LAND DEVELOPMENT
ASSOCIATED WITH STORM DRAIN FACILITIES
CONSTRUCTED IN BIRCH ROAD WITHIN THE SR125
RIGHT-OF-WAY.
x-
CITY ENGINEER S) /
INTERIM CITY MANAGER Ji
ITEM TITLE:
4/5THS VOTE: YES D NO ~
BACKGROUND
On January 23, 2007, McMillin Land Development submitted a payment request for
reimbursement in the form of Transportation Development Impact Fee (TDIF) credits for
the construction of storm drain facilities in Birch Road within the SR125 right-of-way.
The change order total of $302,206.19 is above the $50,000 limit and therefore requires
Council approval. Tonight, Council will consider approving the TDIF change order for
the construction of the storm drain facilities associated with Birch Road and the
reimbursement to McMillin in the form ofTDIF credits.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed actIVIty for
compliance with the California Environmental Quality Act (CEQA) and has determined
that the activity is not a "Project" as defined under Section 15378 of the State CEQA
Guidelines therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the
activity is not subject to CEQA. Thus, no environmental review is necessary.
RECOMMENDATION
That Council adopt the Resolution approving a change order requested by McMillin Land
Development associated with storm drain facilities constructed in Birch Road within the
SRl25 right-of-way.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
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05/01/07, Item -:;
Page 2 of3
DISCUSSION
The TDIF program is responsible for the equitable construction of major roads east ofI-
805 by developers. The program works by allowing developers to competitively bid and
construct these roads. The audited cost is applied as a credit that can be used in lieu of
paying the TDIF fee at building permit issuance. Therefore, the City's general fund does
not finance the construction of TDIF facilities. Staff brings all TDIF change orders
above a cumulative $50,000 to City Council for their consideration prior to authorizing
the TDIF credit for the developer.
On January 23, 2007, McMillin Land Development submitted a TDIF credit request for
the construction of storm drain facilities constructed by TC Constmction Company
within Birch Road. The current TDIF program dated January 5, 2005, identifies this
portion of Birch Road as a portion of Facility #42 and #43 (See Figure 1). The TDIF
estimate for facilities 42 and 43, Birch Road from La Media to Eastlake Parkway, was
$11,438,026 (See Table 1 below and Exhibit 1). The original contract between McMillin
and TC Constmction Company encompassed the construction of Birch Road from
Magdalena Avenue to the western right-of-way line of SR125. Subsequently, McMillin
received an encroachment permit from Caltrans, which allowed them to expand the scope
of work through the right-of-way of SR125 as shown in Figure 1. This additional work
was added to the contract using the originally competitively bid unit prices.
Although the actual costs for the drainage facilities exceed the cost estimates, the overall
project is well below the overall TDIF cost estimate as shown in Table 1 below. The
reason for the cost difference was that the TDIF cost estimate assumed smaller pipe sizes
than were actually constructed. Staff recommends approval of the change order because
the overall costs were below budget and are therefore within the projections of the
currently approved TDIF fee program.
Table 1
Birch Road Construction Cost Comparison
TDIF Facility 42 TDIF Facility 43
(La Media Road to (Centerline of ;To18ls for 42 and 43'
the Centerline of SR125 to Easllake (La Medfa Road to
SR125 Parkwa i Eastlake Parkwa
Actual Totals for
TDlF eligible
facilities
Storm Drain
Facilities
Overall
$637,000.00
$8,937,276.00
$227,500.00
$2,500,750.00
Construction of storm drain facilities is now complete and McMillin is requesting
reimbursement in the form ofTDIF credits, for the storm drain component of the work in
the amount of$302,206.l9 (See Exhibit 2).
There is one Resolution for this item on tonight's agenda, which, if adopted, will
accomplish the following:
I The requested change order of $302,206.19 is embedded in this cost.
2 Obtained through reimbursement requests and estimates from McMillin Land Development
7-2
05/01/07, Item~
Page 3 of3
. Approve the TDIF change order for the construction of storm drain
facilities in Birch Road within the right-of-way for SR125.
. Award $302,206.19 in TDIF cash credits to McMillin Land Development.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property
holdings within 500 feet of the boundaries of the property which is the subject of this
action.
FISCAL IMPACT
There will be no direct fiscal impact to the City. Costs associated with this processing
will be borne by the developer.
ATTACHMENTS
Attachment 1: Limits of work
Attachment 2: TDIF cost estimate
Attachment 3: Storm Drain change order breakdown
Prepared by: Chester Bautista, Associate Civil Engineer, Engineering Department
J:IEngineerIAGENDAICAS2007105-0 l-07\Birch Road Change Order v2.doc
7-3
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TDIF Facility 43
,Birch RD Ph,'2
lChal\ge order)
" \
~
ATTACHMENT 2
Birch Road Change Order (TDIF)
Facility Description Price
No.
$tqtmjl(?t~ril~iR '-".,,,. .. .,;."
:;:,'-.",.::::,:,:,:,::,.:::,:,,:,',:,-":.
1 66" 1500D RCP T&G 1,254.00 1,254.00 $ 190.00 $ 238,260.00 $ 238,260.00
2 54" 1500D RCP W/T1 154.00 154.00 $ 37.00 $ 5,698.00 $ 5,698.00
3 30" 1500D RCP T&G 48.00 4.25 $ 37.00 $ 1,776.00 $ 157.25
4 24" 1500D RCP T&G3 207.00 110.15 $ 45.00 $ 9,315.00 $ 4,956.75
5 18" 2000D RCP T&G 203.00 104.87 $ 37.00 $ 7,511.00 $ 3,880.19
6 MOD A-8 CLEANOUT 1.00 1.00 $ 5,350.00 $ 5 350.00 $ 5 350.00
7 A-7 CLEAN OUT 2.00 2.00 $ 4,630.00 $ 9 260.00 $ 9,260.00
8 12" B-1 CURB INLET 1.00 1.00 $ 4,217.00 $ 4217.00 $ 4,217.00
9 11' B-1 CURB INLET 2.00 2.00 $4,125.00 $ 8 250.00 $ 8 250.00
10 10' B-1 CURB INLET 1.00 1.00 $ 4,362.00 $ 4,362.00 $ 4 362.00
11 9' B-1 CURB INLET 3.00 3.00 $ 3,897.00 $ 11691.00 $ 11691.00
12 8' B-1 CURB INLET 1.00 1.00 $ 3,600.00 $ 3 600.00 $ 3,600.00
.... 13 TYPE "F" CATCH BASIN4 2.00 0.00 $ 2,472.00 $ 4 944.00 $
I 14 30" WING HEADWALL 4 1.00 0.00 $ 2,800.00 $ 2 800.00 $
01
15 66" CONCRETE PLUG 1.00 1.00 $1,120.00 $ 1,120.00 $ 1,120.00
16 24" CONCRETE PLUG 1.00 1.00 $ 435.00 $ 435.00 $ 435.00
17 18" CONCRETE PLUG 3.00 3.00 $ 323.00 $ 969.00 $ 969.00
TOTAL $ 319558.00 \$ ~OZ206}*!l;
....... ..,"-- .... ....... .
Footnotes
1 Facility NO.2 - Only 18" RCP is required to drain the right of way. Price was adjusted to reflect
18" RCP
2 Facility NO.3 - Contracted Quantity included an ineligible portion of storm drain and also would
only be credited for 18" RCP. Both Quanlily and Price were adjusted.
3 Facility Nos. 4 and 5 - Contracted Quantity included ineligible portions. Quantity was adjusted.
4
Facility No. 13 and 14 - Both facilities were ineligible and deleted from the total.
03/19/2007
Birch Road Change Order for TDIF Credil.xls
05-12-06
10:09
FROM-Mru; I I;. I"t. 6192927497
ATTACHMENT 2
T-257 P.003IU12 F-021
_ lAll-17-200HRl 11: Q7 AM
T.C. Construction Co., Inc.
P.002
---
PROPOSED CHANGE ORDER
No. 2285-03
.........
10510 PIllsp:c:L Ave.
Sontee, CA 92071..4591
l'banc 619-44S-4560
Far. 619-443-3341
TITLE: BlRCHROAD - STORM DRAIN
PROJECT: Qu!y:R.1nch Spa 1I Village Ii
TO: Attn: Ma=lla Fescina
MCMILUNLAND DEVELOPEMEN'!
2727 Hoover Ave
N
p
DA.'J:E: 01117/2003
JOB:
CON'DlACT NO:
3
.
.
00001 1 0 :acPT&:G
OOOOZ 54"150OPRCPWfT 154.000 LF
00003 30" l5OO:O ltCI' T&G 11 ,~q 1 'CI ~.2.5 \.f
00004 24" lSOOP ltCI' T&G aO:.B99 L:I' \\0. \Ei \..~ Sg,3tS.OO
00005 IS" 2000D RCP T&G !es.B81 Lr \O~."l.f ,$7,511.00
'--..'/ 00006 MOD A-a CLEANOUT 1.000 EA $5,350.00
00007 A.7 CI.:IiJJ'IOU! 2.000 aA $4,530.00 $9.260.00
ooooS 12' B-1 C'Oro! lNLllT 1.000 EA $4,217.00 $4,217.00
00009 11'B-1CllRBINUIT :1.000 EA $4,125.00 $8,250.00
00010 10'1l-1 CURB oozr 1.000 EA $4,362.00 $4,362.00
ooon 9' B-1 CIJRB nItEr 3.000 EA $3.897,00 Sll,691,00
OOOU S' B-I'CIJRB lNLE1' 1.000 EA. $3,600.00 $3,600.00
98913 Ymfe!f~~lN 1.~6ij ~ 31,4'fl.ae . ~4~1...a8 \N \L-WI \11
99911 3erWtifG~~I~.H. l.OO8 Q1~ Jl.A(,~.De J1.ovv...,.... l~t...\6.\t
00015 66" CONCRBTEPUlG 1.000 EA $1,120.00 $1,120.00
00016 24" CONCRBTEPLUG 1.000 EA $435.00 $43:S.00
. 00017 IS" CONCllETEWG ,
3.000 EA S32.J.OO $969.00
AFFROV,*,
By; Zl,.;j !J 1&Jid)
I G!aDt Werdiclc
Date: I Ii 103
B'/J(d;Md~j;jJ~J~'
~ ~Fescina
Date: # 7. 0.3
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7-6
ATTACHMENT 3
r
S T ES TIMA 'FE. '. . - . - . . -.
FACILITY 42
~L:J9~i/~~~)~::~~~~ 'j!,;::;:~~.:.:.,.,~~\"~ -~ ~ ~-~~~S!~:i.~~:~~Il::}~fi_~o:"d;f7:'l1"-:~J7:f.s.:~::-~~~~~~~t]: ~L~ ~
Birch Rd
La Media Rd to SR-125
New 6 Lane Major Road
Length (Lf): 4,900
1 Earthwork
2 Drainage Items
3 Surface Improvements
4 Dry Utilities
5 Landscape & Irrigation
6 Misc. Construction Logistics
7 Special Items
Habitat mitigation
4,900 $
4,900 $
4,900 $
4,900 $
4,900 $
4,900 $
250.00 $
130.00 $
425.00 $
60.00 $
250.00 $
10.00 $
$
Linear It
Linear It
Linear It
Linear It
Linear It
Linear It
Acres
13
$70,000
TOTAL HARD COSTS
SOFT COSTS
Contingency (15% at total hard costs including right-of-way)
Civil Engineering (7.5% 01 hard costs, exciudes right-aI-way)
Soils Engineering (15% 01 earthwork costs)
Landscape Architecture (10% at landscaping costs)
Surveying (2% 01 hard costs, excludes right-at-way)
Utility Engineering/Coordination (3% 01 dry utilities costs)
Inspection/Administration (6% 01 total hard costs including right-aI-way)
Deveioper Administration (1.75% 01 total hard costs including right-aI-way)
City Project Administration (2% at total hard costs including right-at-way)
TOTAL SOFT COSTS
PROJECT COST
7-7
1,225,000
637,000
2,082,500
294,000
1,225,000
49,000
91D,000
$
910,000
$
6,422,500
$ 963,375
$ 481,688
$ 183,750
$ 122,500
$ 128,450
$ 8,820
$ 385,350
$ 112,394
$ 128,450
$ 2,514,776
$ 8,937,276
.
ATTACHMENT 3
r
FACILITY 43
ITEM DESCBIPT10N . UlVlTS QTY- UNIT COST TOTAL ITEM TOTAL
Birch Rd
SR-125 to Eastlake Pkwy
New 6 Lane Prime Arterial
Length (Lf): 1,750
1 Earthwork
2 Drainage Items
3 Surface Improvements
4 Dry Utilities
5 Landscape & Irrigation
6 Misc. Construction Logistics
7 Special Items
Habita}.mltigation
Linear It
Linear It
Linear It
Linear It
Linear It
Linear It
1,750 $
1,750 $
1,750 $
1,750 $
1,750 $
1,750 $
250.00 $
130.00 $
425.00 $
60.00 $
250.00 $
10.00 $
$
Acres
7.6
$70,000
TOTAL HARD COSTS
SOFT COSTS
Contingency (15% of total hard costs including right-ol-way)
Civil Engineering (7.5% 01 hard costs, excludes right-ol-way)
Soils Engineering (15% 01 earthwork costs)
Landscape Architecture (10% 01 landscaping costs)
Surveying (2% 01 hard costs, excludes right-ol-way)
Utility Engineering/Coordination (3% 01 dry utilities costs)
Inspection/Administration (6% 01 total hard costs including right-ol-way)
Developer Administration (1.75% 01 total hard costs Including right-ol-way)
City Project Administration (2% 01 total hard costs including right-ol-way)
TOTAL SOFT COSTS
PROJECT COST
7-8
437,500
227,500
743,750
105,000
437,500
17,500
532,000
$
532,000
$
2,500,750
$ 375,113
$ 187,556
$ 65,625
$ 43,750
$ 50,015
$ 3,150
$ 150,045
$ 43,763
$ 50,Q15
$ 969,032
$ 3,469,782
.
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF CHULA VISTA
APPROVING A CHANGE ORDER REQUESTED BY
MCMILLIN LAND DEVELOPMENT ASSOCIATED WITH
STORM DRAIN FACILITIES CONSTRUCTED IN BIRCH
ROAD WITHIN THE SR125 RIGHT OF WAY.
WHEREAS, the City entered into an Acquisition / Financing Agreement for CFD 121 with
McMillin Land Development, which authorized McMillin to construct required storm drain
improvements within Birch Road, to be reimbursed from the project funds; and
WHEREAS, in the course of constructing the project it was determined that additional items
of work which were not previously included in the original contract needed to be constructed as part
of the required storm drain improvements of Birch Road, thereby necessitating the approval of a
Change Order to the contract; and
WHEREAS, McMillin has completed the required Birch Road storm drain improvements;
and
WHEREAS, McMillin has requested that the Birch Road storm drain improvements not be
financed by the CFD 121 but rather be a credit against future Transportation Development Impact
Fees for the project; and
WHEREAS, City staff performed an audit of the project to verify the cost of the project and
further verified that the required storm drain improvements have been completed in accordance with
the project plans.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Chula Vista
approves the Change Order, attachment 1 to this resolution, requested by McMillin Land
Development, for the construction of Birch Road storm drain improvements within the SRl25 right-
of-way.
Presented by
Approved as to form by
Scott Tulloch
City Engineer
7~7
Resolution No. 2007-
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 1st day of May, 2007, by the following vote:
AYES:
Councilmembers:
NAYS:
Councilmembers:
ABSENT:
Councilmembers:
Cheryl Cox, Mayor
ATTEST:
Susan Bigelow, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California do hereby certify that the foregoing
Resolution No. 2007- was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 3rd day of April 2007.
Executed this day of April, 2007.
Susan Bigelow, City Clerk
J :lAttomeylMichaeIShlResosIRESO-BirchROadChangeOrder-Final.doc
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