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Home My WebLink About1991/05/14 Item 23 May 13, 1991 ". ~ TO: Councilman Jerry Rindone FROM: E. R. Asmus, Assistant City Manager ~ SUBJECT: Questions Raised Regarding May 14th Council Agenda 1. Item 11 The property owner at 1011 4th Avenue signed the dedication easement wlo requesting any conditions. Does this put him at disadvantage. Please clarify. Since the other property owners are requiring dedications, is this action appropriate and fair? ANSWER: The property owner at 1011 Fourth Avenue (Mr. and Mrs. Randel) did not need or want an agreement because the project had no unusual impacts on their property. They are willing and anxious to dedicate the 7 feet so that the curb, gutter and sidewalk can be installed. Mr. and Mrs. Randel are not at any disadvantage. 2. Item 13 What are this year's dates? How can we say there will be no financial impact to the City when we don't know yet what the low bid costs would be? Since last year's reimbursement was $25,000.56, what was last year's cost? What was last year's net income used for? ANSWER: Program begins 6/24 and ends 8/23 or 44 operating days. The United States Department of Agriculture completely underwrites and funds this program no matter what the price of the local bid. The USDA provides advance funds to the City of Chula Vista to provide for payment for these lunches and snacks. The $25,000.06 funding provided all costs associated with this program, including the lunches, snacks, servers and supervision of the program. No money in revenue was received by the City of Chula Vista. All money received was used for the implementation of the program. The program is provided at selected locations as a benefit to the youth of that area at no cost to participate or the city. The City provides the vehicle for implementing the program on behalf of the USDA. ;)3"/ 3. Item 15A What are control lots? ANSWER: .Control lots" normally are used to prevent access to a new street that deadends into vacant land at its terminal. It is usually one foot in width and is dedicated to the city so the city can control the manner in which access is gained to the street in the future. 4. Item 17 What was the bid price per car in '90-91 for the replacement of police pursuit cars? How many were replaced in 90-91? Were these Crown Victorias? What is the comparison of bid price per car in 90-91 to the 91-92 state price? ANSWER: A total of 28 vehicles were replaced in 1990. They were all Crown Victorias. Due to delays in the State's bidding and delivery process, 11 of the vehicles were received in the spring of 1990 at a base cost of $11,085.00 each with 17 more delivered in late 1990 at a base cost of $11,117.00 each. We do not know what the actual base bid price for the 92 models will be since it will be subject to the State's bid process. It is logical to assume the price would be somewhat higher than the 91 models. The base price does not include sales taxes or other accessory equipment that must be installed by the City after delivery. ANSWER: 5. Item 19 Why can't the City develop its own alarm tracking system? Would this ultimately be superior to bidding out the process? ANSWER: To develop our own alarm tracking system, we would first have to develop the software or purchase it if it is available for purchase. Then we would have to perform the following tasks: Data entry of new alarm permits and update old alarm permits when necessary Send out false alarm violation letters to permit holders Send out letters when fines are due and follow up on these letters if a response is not made in a timely fashion Pay postage for all letters Make appropriate phone calls to alarm permit holders ~3'~ The current tracking is handled by staff in a system that is approximately 80% manual and 20% automatic. The majority of the work is performed by the 2 employees assigned to the Crime Prevention Unit. Staff estimates that each of these employees is spending 50% of their time on the alarm system and this costs out to approximately $32,000 per year. However, the real down side is that these employees are losing all this time from their primary mission of Crime Prevention. In summary, if we did develop our own system, staff believes it would be necessary to add one employee to perform the 5 tasks noted above or assign these tasks to the Crime Prevention Unit. The contract with Enforcement Technology appears to be a positive situation in that it will relieve Crime Prevention staff of their alarm tracking duties and still bring approximately the same amount of revenue to the city. The contract can be reviewed after the first year and at that time, staff may be in a better position to review the question of developing our own system. 6. Item 22 Is Lori Huston the only candidate or is this the Mayor's recommendation? ANSWER: This is Mayor Pro Tempore Moore's recommendation. There were only 3 and his selection was an attempt to have a person that was representative of a major employer. Lori Huston filled that desire. 7. The graffiti abatement program I introduced last week has been scheduled for referral back to the Council on 9/10/91. I was shocked and dismayed as to the exceptionally long referral time before coming back to the Council. Since this is such a critical problem, will you please re-examine the referral period and plan to provide an update at Tuesday's meeting (5/14/91 meetin9). ANSWER: See attached memo from Dave Byers, Deputy Director of Public Works/Operations. ERA: 1m cc: Chu1a Vista Mayor and Council Attachments RINDONE/c/3 ;)3"3 May 13, 1991 TO: Councilman Rindone VIA: John D. Goss, city Manager FROM: Dave Byers, Deputy Director of Public Works/operation~ SUBJECT: STATUS OF GRAFFITI CONTROL EFFORTS At the Council meeting last Tuesday on May 7, 1991 you presented a proposal for a graffiti abatement program and requested that staff review your proposal and return to city Council with a comprehensive program that would at least include elements of your proposal and more if it seemed appropriate. Evidently the normal referral that was made to staff on this subject had a due date sometime in september. Let me assure you that is not my intention to wait until September before making a proposal to the City Council on a graffiti abatement program. As you may recall, Council had made a previous referral to staff and requested that we return during budget review to discuss a graffiti abatement program. That project was assigned to me for coordination. In the meantime, Mayor pro Tempore Moore had set a meeting for various individuals in the community to discuss graffiti and associated problems on April 25, 1991. At that meeting a subcommittee was formed to discuss cooperation between utilities, developers, school districts, and the city; both for graffiti eradication and long term prevention. The subcommittee held its first meeting on Thursday, May 2, 1991. I have attached a roster both of the first meeting and the subcommittee members who attended the second meeting along with a memo informing the subcommittee of our next meeting on May 17, 1991 with a copy of your proposal. In addition a member of the community, Rosie Bystrak, has formed a committee of concerned citizens in an attempt to eradicate graffiti throughout the city. Their first meeting was held on May 5, 1991 with the second meeting to be held through the auspices of the South Bay Community Services on May 15, 1991 at 7:00 P.M. I intend to attend the meeting on May 15, 1991. The president of Neighborhood Watch attended Rosie's first meeting and is also a member of our sUbcommittee. Both your proposal and the subcommittee has envisioned using the existing Neighborhood Watch group in an effort to help control graffiti. At the present time I see two major sub-groupings for graffiti abatement. The first is eradication of existing graffiti and I expect to return to Council during budget deliberations with a report on both staff requirements for City graffiti eradication in the public right-of-way (utility control boxes, lined drainage channels, overpasses, etc.) and funding requirements to furnish existing community groups with paint, rollers, and other supplies to eradicate graffiti on private property. The second major sub- group would be an education component as you have envisioned to attempt to educate youth as to the total cost to society of dJ,r Council Rindone -2- May 13, 1991 graffiti. At this point I have not been able to get any firm commitments from either of the school districts. I have requested that they attend the subcommittee meeting to be held this Friday so that such things can be discussed. You probably have at this point a much better idea than I do as to how long it might take to develop and implement an educational component in either of the school districts. This second component on education would most likely not be ready for Council consideration during budget review but should be ready with an interim report by midsummer and it would be my expectation to return to council during midsummer (July 1991). This program, graffiti abatement, has been given highest priority by the City Manager and myself and will not be delayed for lack of effort on staff's part. This memo is being written to assure you that I am placing this as my top priority and that Council will have something in the eradication area to review during budget review sessions and should receive more information on a more comprehensive education program during July. It's also expected that included in that July report would be such things as coordination between Parks & Recreation and school districts etc. .. DB:mp (STGCEF) cc: Len Moore, Mayor pro Tempore Dave Malcolm, Councilmember Tim Nader, Councilmember Sid Morris, Deputy City Manager John Lippitt, Director of Public Works O)J-.5 May 10, 1991 SUBJECT: NEXT MEETING OF GRAFFITI CONTROL SUBCOMMITTEE This is just a reminder that our subcommittee's next meeting will be at 9:00 A.M. on Friday, May 17, 1991. This meeting will not be held in the Council Conference Room where we've been meeting but rather will be in Conference Room 3 of the Public Services Building. As we discussed at our last meeting held on May 2, 1991 our agenda will be as follows. Talk about the proposed ordinance - Talk about the community meeting that was held on Sunday, May 5, 1991 Discuss community efforts 1'm attaching a list of individuals that were present at our meeting on May 2, 1991 as well as a list of all the individuals who were at our April 25, 1991 meeting. Those individuals who have an asterisk by their name have volunteered for our subcommittee and I hope that all of you will be able to attend our meeting on May 17, 1991. In addition I'm attaching a copy of a proposal made by Councilman Rindone distributed at the Council meeting on May 7, 1991. Councilman Rindone had discussed some of the things that we discussed at our last meeting such as emphasis on education, using neighborhood watch, and a community effort etc. I especially hope that the school district members will be able to attend our meeting since most of the education efforts would have to fall to the school districts. If any of you will be unable to attend the meeting or have any questions, please don't hesitate to contact me at 691-5175. Sincerely, ~f1vv-- DEPUTY J~~TOR OF PUBLIC WORKS/OPERATIONS DB:mp (GRFSC2) :l.J - f, ~ *~I jJ/1//f /fJ.!IdL CitY d r (, f/ I -~i~F~44~ ~/rY t.t/. (/1)/ tJ(/e,,,, IA. c:::o l' c::J.- h J 'e -tffr: t:)I9M [,> .5.)) . (; . ~ t. #0;v f:ft./..E/L c.'V 6z(~ fbl!.~, ~+CLtAQ..P- ~o.-<<. ;-t.IiIL ~~N\ flrl()~ So~ ~ O~LTOteS .~ ~("'D L~rCrwW u,,/1.&nL. ~S'. cL "et<. ~ber {!;,(c...-LJ<-/~~~ :j, '" LJ4{2.::;~J ~ ...s~ ,:; ~ r;,-eel L{.. 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