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Home My WebLink About2007/04/24 Item 4 CITY COUNCIL AGENDA STATEMENT ~1If::.. CITY OF -& CHULA VISfA 4/24/07, ItemL SUBMITTED BY: REVIEWED BY: RESOLUTION RATIFYING THE SUBMITTAL OF A FUNDING REQUEST APPLICATION AND AUTHORIZING AND EMPOWERING THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL DOCUMENTS NECESSARY TO SECURE THE 2007-08 AWARD OF $59,379 FROM THE CALIFORNIA DEPARTMENT OF CONSERVATION, DIVISION OF RECYCLING - CITY AND COUNTY PAYMENT PROGRAM FUND FOR BEVERAGE CONTAINER RECYCLING PROGRAMS AND LITTER REDUCTION PROGRAM ACTIVITIES RESOLUTION AUTHORIZING ANNUAL APPLICATION SUBMITTALS TO THE CALIFORNIA DEPARTMENT OF CONSERVATION, DIVISION OF RECYCLING, FOR ALL AVAILABLE FUNDING UNDER THE BEVERAGE CONTAINER AND LITTER REDUCTION ACT - CITY AND COUNTY PAYMENT PROGRAM AND TO EXECUTE ALL NECESSARY DOCUMENTS IN CONJUNCTION WITH THE APPLICATION AND AWARD OF FUNDS THROUGH JUNE 30, 2012 DIRECTOR OF GENERAL S~YICES~~d- INTERIM CITY MANAGER jf 4/5THS VOTE: YES 0 NO [g] ITEM TITLE: BACKGROUND Annually, the California Department of Conservation, Division of Recycling (DOR) distributes $10.5 million to eligible cities and counties specifically for beverage container recycling and litter clean up activities (Section 14581 (a)(4)(A)). The goal of the DOR's beverage container recycling program is to reach and maintain an 80 percent recycling rate for all California Refund Value (CRV) beverage containers - aluminum, glass, plastic and bi-metal. Projects implemented by cities and counties assist the Department in reaching and maintaining their goal. Each city is eligible to receive a minimum of $5,000 or an amount calculated by the DOR, on a per capita basis, whichever is greater. These funds are available annually through the completion of a fill- in-the-blank, online application form. Chula Vista is eligible to receive $59,379 for 2007/2008. (A copy of the application is attached) ENVIRONMENTAL REVIEW Not applicable. 4-1 4/24/07,Itent~ Page 2 of 2 RECOMMENDATION I. Council adopt the resolution ratifying the application, and authorizing and empowering the City Manager or Designee to execute all documents necessary to secure the 2007-08 award of$59,379 from the California Department of Conservation, Division of Recycling - City and County Payment Program Fund for Beverage Container Recycling Programs and Litter Reduction Program Activities. 2. Council adopt the resolution authorizing annual application submittals to the California Department of Conservation, Division of Recycling, for all available funding under the Beverage Container and Litter Reduction Act - City and County Payment Program and to execute all necessary documents in conjunction with the application, award and execution of the funded activities through June 30, 2012. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Chula Vista is eligible to receive a $59,379 award, calculated on a per capita basis for fiscal year 2007-08. Last year Chula Vista received $58,373. These funds are used to complement the City's AB 939 program funds. DOR funds may not be used for activities unrelated to beverage container recycling or litter reduction. There is no sunset to the provision that regulates these funds and the DOR anticipates the allocation remaining stable for several years. No local matching funds are required by the State and none are recommended. This is not a competitive grant program. To receive these funds requires the submittal of an online, "fill in the blank" application, annually. Therefore, staff is requesting authorization to apply for these funds through the Fiscal Year 2012. Staff will return to Council each year to appropriate the funds when received. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section I 8704.2(a)(l) is not applicable to this decision. FISCAL IMPACT The funds are awarded upon request and are directed to beverage container recycling and litter reduction programs. There will be no impact to the General Fund as a result of accepting these funds or implementing the programs described in the application. No matching funds are required. ATTACHMENTS A. Copy of electronic submittal form and program guidelines. Prepared by: Lynn France, Environmental Services Program Manager, General Services Department M:\General Services\GS Administration\Council Agenda\CRV Grants\CRV grant 2007-08, 4-24-07.doc 4-2 Funding Request Form Print View Page 1 of2 California Department of Conservation Division of Recycling Community Outreach Branch March 29, 2007 Funding Request Fonn Summary City/County: Chula Vista Eligible Amount: $59,379 Contact for Funding Request Fonn Mrs. Lynn France Environmental Services Program Manager City of Chula Vista General Services Department 1800 Maxwell Road Chula Vista, CA 91911- Phone: (619) 397-6221 ext Fax: (619) 397-6363 ext. Email: Ifrance@ci.chula-vista.ca.us Project Description We will be using these funds to promote more beverage container recycling in City parks, special events and large venues. We will be purchasing containers, signage and various public education pieces and give aways to help deliver the message to the attendees. Additionally, we traditionally use some of this money to walk the residential streets on service day to find residents that are recycling correctly. We will work with our Stormwater Division-to help with litter abatement in particular from over flowing waste and recycling carts. Supermarket site restrlcti~n: No Selected Activities Beverage Container Collection Programs Public Transportation Public Parks I Recreational Areas Entertainment Venues Community Centers Community Events Fairs Open Markets Equipment / Supplies Vehicle I Truck I Trailer Recycling Bins! Uners / Bags Safety Equipment (gloves, etc.) Personnel Contractor I Consultant Training other (Interns ) Advertising I Promotional Promotional Items Billboards I Signs Print Ads I Flyers I Posters Recycling Education General Public Recycling Hotline I Website Recycling Guides / Booklets / Brochures Exhibits / Booths School/Assemblies / Shows Schools Elementary Utter Clean..up Public Parks / Recreational Areas Roadways Community Events Equlpmenls I Supplies Recycled Content Products Park I Playground Equipment Signs Amount $15,000 $15,000 $12,379 $7,000 $5,000 $5,000 Grand Total $59,379 These funds may not be used for activities unrelated to beverage container recycling or litter reduction. [Public Resources Code 14581.(a}(4)(C)) https:/ /secure.conservatioo. ca.gov/Caprs/frf/MainlFRFPri~U3ew.aspx 03/29/2007 2007/2008 City/County Payment Program Guidelines Pursuant to Section 14581 (a)( 5)( A) of the California Beverage Container Recycling and Litter Reduction Act, the Department of Conservation (Department) is distributing $JO,500,OOO injiscal year 2007/08 to eligible cities and counties specifically for beverage container recycling and litter cleanup activities. The goal of the Department's beverage container recycling program is to reach and maintain an 80 percent recycling rate for all California Refund Value (CRV) beverage containers - aluminum, glass, plastic and bi-metal. Projects implemented by cities and counties will assist in reaching and maintaining this goal. Eligible Participants Incorporated cities and counties and unincorporated counties in California, as identified by the California Department of Finance, are eligible to receive funding under this program. - Allocation of Funds Each city is eligible to receive a minimum of $5,000 or an amount calculated by the Department, on a per capita basis, whichever is greater. . ,,__-- Each county is eligible to receive a _ _.~ -='1)1. minimum of $10,000 or an amount ,_~-,-"l calculated by the Department, on ,.,.,.~ a per capita basis, whichever is ,~_," ,greater. The per capita amount is calculated, based upon the ........'-' - - - . ~,. -'H':ih PZEF~jf'~~~' population, as of January 1,2006, in the incorporated areas of a city, city and county, or the unincorporated area of a county, as stated in the Annual City/County Population and Housing Estimate Report submitted to the Governor by the California Department of Finance. On-line Application Process All eligible cities and counties will receive an electronic invitation that will provide'aunique link directing them to the application process. The on-line application process requires the completion of two (2) forms: 1) City/County Profile Form 2) Funding Request Form (FRF) STEP 1 - COMPLETE THE CITY/COUNTY PROFILE FORM To access the profile form, click on the link provided in the electronic invitation and follow the instructions below. Review Payment Mailing Address This is the current address as indicated in the Department's database where the payments will be mailed. To comply with the-requirements of Chapter 8400 of the State Adrninistrative Manual (Warrants Payable to Counties), the county treasurer's address will l1li 4-4 be identified as the mailing address for counties. To make changes to the payment mailing address, you must call the Community Outreach Branch at (916) 322-0613 and ask for the assigned field representative. Review Primary Contact For cities, the authorized official (city manager, city clerk or mayor) should be identified as the primary contact and for counties, the current recycling coordinator, should be identified. To make changes to the primary contact information, call the Community Outreach Branch at (916) 322-0613 and ask for the assigned field representative. Review Secondary Contact For cities, the person responsible for overseeing the beverage container recycling program should be identified as the secondary contact. For counties, the county treasurer should be identified. Changes to the secondary contact information may be made directly on the electronic form. Establish Password . Select a passwoto (password must be 6 -15 characters long, have at least one uppercase character, one lowercase character and one number). . Select a password question and complete the password answer. . Write down the user name, password, password question and answer. . Select "Sign-up" to submit the profile. Review Profile Summary . Once you select the "Sign-up" button, a profile summary will appear that will enable the user to verify the information. . To make changes to the profile form, select the "Back" button on your browser. Once changes are made, the password and password question and answer will need to be re-entered Select "Sign-up" again to accept the changes. . Print a copy for your file. lID . The Department will send an electronic notice verifying receipt of the profile. A link directing the applicant to the next step will be included in the notice. . Select "Click Here" on the electronic notice to advance to Step 2. STEP 2 - LOGIN TO FUNDING REQUEST FORM Type in user name and password (Reminder: the user name is the city or county name with initial capitalization and no spaces). Select "LOGIN" to advance to Funding Request Form. If you forget your password, select "Forgot your password?" and follow the screen instructions. STEP 3 - COMPLETE THE FUNDING REQUEST FORM Read and complete all sections in white. Selecting "Save" at any time enables the user ~ to exit and complete the FRF later. ~R~ Contact for Funding Request Form (person completingform) - This may be the city or county w recycling coordinator, lead agency or JPA. Select "NEXT". Project Description - Provide a brief description of the project(s) you will implement. Supermarket Site Restriction - Select either yes or no to indicate whether the city or county has prohibited the siting of a certified recycling center at a supermarket site, caused a certified recycling center at a supermarket site to close its business and/or adopted a land use policy that restricts or prohibits the siting of a certified recycling center at a supermarket site within its jurisdiction. If yes, please provide an explanation in the box provided. Select "NEXT". 4-5 Project Activities - Select the appropriate box(es) identifying the beverage container recycling activity(ies) planned. Include estimated dollar amounts. The activities selected should be consistent with the project description. If changes to the dollar amounts are made, select the recalculate button to update the grand totaL The grand total must equal the eligible amount If "Other" is checked, a description is required in the text box provided. Select "NEXT". Funding Request Form Summary - A summary of the FRF will be displayed. Review the summary to verify the information is correct To make changes, select the "Previous" button. If changes are not required, proceed to the next step. Select "SAVE". To obtain a formatted copy of the Funding Request Form Summary, select "Print View" and print Select "NEXT". Disclaimer - Select "Yes, I Accept" or "No, I Don't Accept". If "No, I Don't Accept" is selected, the FRF will not be submitted and the city or county will not receive funding for the 2007/08 cycle. Select "SUBMIT". Once the FRF is submitted, you will not be able to access the form to make changes. To make a change, you must submit the request in writing (fax or e-mail) to the Department at the attention of your field representati ve. Once the FRF is submitted, a message will appear stating the on-line process is complete and the user may exit the program. The Department will send an e-mail to confirm the FRF was received. Another e-mail notice will be sent when the FRF is approved. Deadline to Submit The Department must receive the completed FRF no later than June 30, 2007. Any FRFs submitted after the June 30, 2007 deadline date will not be accepted. (PRC Section l458I(a)(5)(E). Eligible Activities for Expenditure of - Funds Pursuant to Section 14581 (a)(5)(C) of the Public Resources Code, these funds may not be used for activities ~nrelated to beverage container recycling or litter abatement. Approved project activities are listed in the Activity Summary, by category, on the FRF. An "other" box has been provided to allow additional activities to be listed. These are subject to approval by the Department Eligible activities for the use of these funds may include, but are not necessarily limited to: . SuPPOrt for new or existing curbside recycling programs. . Neighborhood drop-off recycling programs. . Public education promoting beverage container recycling. . Litter prevention and cleanup. . Product stewardship. . Cooperative regional efforts among two or more cities a.nd counties, or both. -' . Other beverage container recycling sustainable programs. Payments The Department will approve FRFs and authorize the State Controllers Office to make payments to each city and county at the beginning of the fiscal year (July I). The State Controller's Office has up to 30 days to process the payment The warrant will identify the source of funds as "DOC/Recycling" and will arrive without a cover letter to the city or to the county treasurer. Pursuant to Section 14581 (a)(5)(F) of the Public Resources Code, the Department may withh.otd payment to any city, or city and county that has prohibited the siting of a certified recycling senter at a supermarket site, caused a certified recycling center at a supermarket site to close its business, or adopted a land use policy that restricts or prohibits the siting of a certified recycling center at a supermarket site within its jurisdiction since January I, 2000. l1li 4-6 Recordkeeping In accordance with Title 14, Division 2, Chapter 5, Section 2085 of the California Code of Regulations, each eligible participant receiving funds must maintain documentation for five years from the date of preparation. Notification Requirements If changes to contact information or the FRF are necessary during the year, please contact the Community Outreach Branch at (916) 322-0613 or 1-800-RECYCLE and the assigned field representative will assist you. How to Reach Us California Department of Conservation Division of Recycling Community Outreach Branch 801 K Street, MS 17-01 Sacramento, CA 95814-3533 Telephone: (916) 322-0613 Fax: (916) 322-8758 Email: citvcounty@conservation.ca.~ov Regional field representative contact information is available on our website http://wwwconsrvca.gov/ OCR/grants/ want seekers/fra.htm Other Resources The Department provides free English and Spanish recycling bin labels and other recycling promotional material. For more information visit http://www.bottlesandcans.com/. To order bin labels, use the order form at http://www.conservation.ca.!l:ov 100 RI !:fantsl EmblemOrderForm.htm Additional Information Frequently Asked Questions - http://wwwconsrv.ca.l(ov/DOR/grants/grant seekers/ Imalies files/CCPPFAOs.pdf Historical City/County Funding - http://www.consrv.ca. ~ovIDORll!rants/CCHistFund. htm Notes l1li 4-7 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA RATIFYING THE SUBMITTAL OF A FUNDING REQUEST APPLICATION AND AUTHORIZING AND EMPOWERING THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL DOCUMENTS NECESSARY TO SECURE THE 2007-08 AWARD OF $59,379 FROM THE CALIFORNIA DEPARTMENT OF CONSERVATION, DIVISION OF RECYCLING - CITY AND COUNTY PAYMENT PROGRAM FUND FOR BEVERAGE CONTAINER RECYCLING PROGRAMS AND LITTER REDUCTION PROGRAM ACTIVITIES WHEREAS, the California Department of Conservation, Division of Recycling [DOR] is distributing $1.5 million for Fiscal Year 2007-2008 from the California Beverage Container Recycling Fund to eligible cities and counties specifically for beverage container recycling and litter clean up activities; and WHEREAS, the goal of the DOR's beverage container recycling program is to reach and maintain an 80 percent recycling rate for all California Refund Value (CRV) beverage containers, which includes containers made of aluminum, glass, plastic, and bi-metal. WHEREAS, projects implemented by cities and counties assist the DOR in reaching and maintaining its goal; and WHEREAS, pursuant to the provisions of California Public Resources Code section 14581(a)(4)(A), each city is eligible to receive a minimum of $5,000 or an amount calculated by the DOR, on a per capita basis, whichever is greater; and WHEREAS, the City is eligible for a DOR grant in the amount of $59,379 for the fiscal year July I, 2007, through June 30, 2008; and WHEREAS, the City has submitted a grant application to obtain those funds; and WHEREAS, if received, the funds will be used to promote beverage container recycling and litter reduction practices, in City programs through public education, participation in community clean-up events, and production and distribution of brochures and other promotional materials. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula Vista ratifies the submittal of a request application to the California Department of Conservation, Division of Recycling, for Fiscal Year 2007-2008 for funds from the California Beverage Container Recycling Fund - City and County Payment Program. 4-8 Resolution No. 2007- Page 2 BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista authorizes the City Manager or Designee to execute all documents associated with application and acceptance of the grant funds. Presented by Approved as to form by "1\.~ {" <N\ ~ \<\r-k\\ Ann Moore City Attorney Jack Griffin Director of General Services J:\Attomey\RESO\GRANTS\Recycling Grant {thru 2007-08L04-24-07.doc 4-9 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORlZING ANNUAL APPLICATION SUBMITTALS TO THE CALIFORNIA DEPARTMENT OF CONSERVATION, DIVISION OF RECYCLING, FOR ALL A V AILABLE FUNDING UNDER THE BEVERAGE CONTAINER AND LITTER REDUCTION ACT - CITY AND COUNTY PAYMENT PROGRAM AND TO EXECUTE ALL NECESSARY DOCUMENTS IN CONJUNCTION WITH THE APPLICATION AND AWARD OF FUNDS THROUGH JUNE 30,2012 WHEREAS, the California Department of Conservation, Division of Recycling [DOR] annually distributes $1.5 million from the California Beverage Container Recycling Fund to eligible cities and counties specifically for beverage container recycling and litter clean up activities; and WHEREAS, the goal of the DOR's beverage container recycling program is to reach and maintain an 80 percent recycling rate for all California Refund Value (CRV) beverage containers, which includes containers made of aluminum, glass, plastic, and bi-metal. WHEREAS, projects implemented by cities and counties assist the DOR in reaching and maintaining its goal; and WHEREAS, pursuant to the provisions of California Public Resources Code section l4581(a)(4)(A), each city is eligible to receive a minimum of $5,000 or an amount calculated by the DOR, on a per capita basis, whichever is greater; and WHEREAS, to receive these funds, the City must submit a request for funds application, online, annually; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula Vista authorizes the submittal of the annual application for funds to the California Department of Conservation, Division of Recycling - Beverage Container and Litter Reduction Act - City and County Payment Program for all available funding. BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista authorizes the City Manager or Designee to execute all documents associated with application and acceptance of the funds through June 30,2012. Presented by Approved as to form by Jack Griffin Director of General Services 0-~~ Ann Moore - City Attorney J:\Attomey\RESO\GRANTS\Recycling Grant (thru June 2012L04-24-07.doc 4-10