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Home My WebLink About1991/04/23 Item 16 COUNCIL AGENDA STATEMENT Item 11. Meeting Date 4/23/91 Resolution 1"1"3 Accepting bids and awarding contract to Signal Maintenance, Inc. for installation of bicycle detection loops at various traffic signal locations in the City of Chula Vista Director of Public wor~~ City Manager bit fb (4/5ths Vote: Yes_No...lL) f'~ On March 12, 1991, the Director of Public Works received sealed bids at 2:00 p.m. in Conference Room No. 1 of the Public Service Building for the installation of bicycle detection loops at various locations in the City of Chula Vista. ITEM TITLE: SUBMITTED BY: REVIEWED BY: Bids were received from 11 qualified electrical contractors. RECOMMENDATION: That Council adopt the resolution accepting the bids and awarding the contract to Signal Maintenance, Inc. in the amount of $17,358 and authorize the Director of Publ ic Works to enter into a change order not to exceed $20,824 for additional work under this contract. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: In FY 1989-90, the Board of Directors of the San Diego Association of Governments (SANDAG), allocated Transportation Development Act (TDA) funds to the City of Chula Vista for the installation of bicycle detection loops at older actuated traffic signals. There are approximately 50 traffic actuated signalized intersections in the City that cannot detect the presence of a bicyclist. To rectify this problem, SANDAG has allocated Transportation Development Act (TDA) funds to Chula Vista to retrofi t 01 der traffi c signals wi th loop detectors (magnet i c detect i on devi ces imbedded in the pavement) that wi 11 detect the presence of bi cycl es. This bicycle detection loop project will correct 5 signalized intersections. The remaining 45 intersections will be corrected as additional TDA funds become available. It should be noted that all traffic signals designed and constructed today and in recent years have bi cycl e detect ion loops incorporated as standard design features. The five intersections covered by this contract are: Bonita Road and Willow Avenue; Telegraph Canyon Road and Paseo del Rey; East "H" Street and Hi dden Vista Drive; Otay Lakes Road and Allen School/Camino Elevado; "H" Street and Hilltop Drive. These five intersections were selected on the basis of bicycle act i vity in the area and traffi c volumes. When bi cycl e detection loops are installed at an intersection, all vehicle detection loops must also be replaced because of the electronic requirements of the traffic signal control system. 1(,-1 Page 2, Item ~ Meeting Date 4/23/91 The low bid received on this contract of $17,358 is approximately $24,000 lower than our estimate to perform this work. Staff's estimate was based on previous traffic signal bids that included a unit cost of $400 for a loop detector. Competition for limited traffic signal work apparently resulted in a very favorabl e loop detector unit cost bid to the City. Si nce the low bid received on this contract has left an excess of TDA funds, additional intersect ions that need bi cycl e detection loops can be constructed. Staff will expand this contract by change order by approximately $21,000 as the low bidder, Signal Maintenance, Inc., has agreed to perform additional work at the same unit price. The expansion of the contract will allow for bicycle loops to be placed at additional signalized intersections. The resolution requested authorizes the Public Works Director to approve a change order to perform the expanded work without additional Council action. The City has an option of rejecting the bids for the five intersections and re-advert is i ng the work to i ncl ude addit i ona 1 intersect ions to expend all the TDA funds available for bicycle loop detectors in one contract. Staff does not recommend this action because there is no assurance that we will again recei ve a low bi cycl e loop unit pri ce. Therefore, staff recommends awardi ng the $17,350 contract and allow staff to expand the contract to expend the remaining TDA funds budgeted in the 1989-90 CIP. Bids received from 11 qualified electrical contractors are as follows: 1. Signal Maintenance, Inc. 2. Southwest Signal 3. Steiny and Company 4. MCR Electrical Contractor, Inc. 5. Signal Installation & Repair 6. Sierra Electric 7. Select Electric 8. Knox Electric 9. Lekos Electric 10. DBX, Inc. 11. 0 & H Perry, Inc. $17 ,350.00 19,198.00 21,863.00 23,575.00 24,526.50 24,640.00 24,790.00 24,980.00 28,590.00 36,850.00 39,000.00 The low bid of $17,358 submitted by Signal Maintenance, Inc. is below the engineer's estimate. Funds are available from the TDA fund account. FINANCIAL STATEMENT: I. Total Funds Available (602-6020-ST 5031 $46,900.00 2. Total Funds Reauired for Project a. Contract Amount b. Additional Work (by change order) c. Staff Time d. Contingencies (10%) $17,358.00 20,824.00 4,900.00 3.818.00 Total $46,900.00 FISCAL IMPACT: Routine City maintenance. WPC 5520E:File: DS-043 1/'-2 !H!H!RAt!!!!!M DATE: April 1, 1991 File: DS-043 TO: John Goss, City Manager Bruce Boogaard, City Attorney Lyman Christopher, Director of Finance Beverly Authelet, City Clerk Roberto Saucedo, Senior Civil Engineer FROM: John Lippitt, Director of Public Works SUBJECT: Resol ut i on Accept i ng bids and awardi ng contract to Si gna 1 Maintenance, Inc. for installation of bicycle detection loops at various traffic signal locations in the City of Chula Vista A. Funds Required for Construction 1. Contract amount $17,358.00 2. Additional work 20,824.00 3. Contingencies (10%) 3.818.00 Total Funds Requested $42,000.00 B. Funds Available for Construction $42,000.00 TDA Account #602-6020-ST503 Total Funds Available $42,000.00 WPC 5523E 11,-3/11,-+ . . THE CITY OF CHULA VISTA PARTY DISCLOSURE STATEMENT Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters which will require discretionary action on the part of the City Council, Planning Commission, and all other official bodies. The following information must be disclosed: 1. List the names of all persons having a financial interest in the contract, i.e., contractor, subcontractor, material supplier. Signal Maintenance, Inc. 2. If any person identified pursuant to (1) above is a corporation or partnership, list the names of all individuals owning more than 10% of the shares in the corporation or owning any partnership interest in the partnership. International Air Service 3. If any person identified pursuant to (1) above is non-profit organization or a trust, list the names of any person serv1l1g as dueL'tor of the non-profit organization or as trustee or beneficiary or trustor of the trust. nla 4. Have you had more than $250 worth of business transacted with any member of the City staff, Boards, Commissions, Committees and Council within the past twelve months? Yes No -1:L If yes, please indicate person(s): 5. Please identify each and every person, including any agents, employees, consultants or independent contractors who you have assigned to represent you before the City in this matter. Rick UlJDCdn Utility Uperdtions Manag~r 6. Have you and/or your officers or agents, in the aggregate. contributed more than $1,000 to a Councilmember in the current or preceding election period? Yes _ No.2- If yes, state which Councilmember(s ): Person is defined as: "Any individual, fiml, co-partnership, joint venlUre, association, social club,fraternal organization, corporation, estate, trust, receiver, syndi1;ate, this and any other county, city and country, city, municipality, district or other politi1;al subdivision, or any other group or combinao'on acting as a Unit." Date: March 8, 1991 ~O (NOTE: Attach additional pages as necessary) [A-113\ADISCLOSE,TXT] Print or type name of contractor/applicant [Revised: 1I13O,'}OJ 1~ - <I RESOLUTION NO. 1J.1 tf3 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT TO SIGNAL MAINTENANCE, INC. FOR INSTALLATION OF BICYCLE DETECTION LOOPS AT VARIOUS TRAFFIC SIGNAL LOCATIONS IN THE CITY OF CHULA VISTA The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the following eleven bids opened at 2:00 p.m. on the 12th day of March, Room 1 of the Public Services Building of the for installation of bicycle detection loops signal locations in the City of Chula Vista: 1. 2. 3 . 4 . 5 . 6. 7 . 8. 9 . 10. 11. were received and 1991, in Conference City of Chula Vista at various traffic Signal Maintenance, Inc. Southwest Signal steiny and Company MCR Electrical Contractor, Inc. Signal Installation & Repair Sierra Electric Select Electric Knox Electric Lekos Electric DBX, Inc. D & H Perry, Inc. $17,350.00 19,198.00 21,863.00 23,575.00 24,526.50 24,640.00 24,790.00 24,980.00 28,590.00 36,850.00 39,000.00 WHEREAS, it has been recommended that said awarded to the lowest responsible bidder, Signal Inc., who has assured the City that they are contractor in the State of California and can acceptable performance bond. contract be Maintenance, a licensed produce an NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista has reviewed the specifications for the construction of said project and does hereby approve same. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby accept said eleven bids, and does hereby award the contract for said bicycle detection loops at various traffic signal locations to Signal Maintenance, Inc. in the amount of $17,358 to be completed in accordance with the specifications as approved by the Director of Public Works of the City of Chula Vista. BE IT FURTHER Chula Vista be, and he is execute said contract for and Vista. the City of to Chula Presented by John P. Lippitt, Director of Public Works 8689a ty Attorney 1~-5 THIS PAGE BLANK .11. -~