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Home My WebLink About1991/04/23 Item 13 COUNCIL AGENDA STATEMENT Item 13 Meeting Date 4/23/91 ITEM TITLE: Resolution 1.l.t4tl Accepting bids and awarding contract for purchase of front end loader SUBMITTED BY: Director of Finance ~ REVIEWED BY: City Manager0~& (4/5the Vote: Yes_No..lL) -t" Bids were received and opened at 11:00 a.m. on April 12, 1991, in the Office of the Purchasing Agent for the purchase of one front end loader. The loader will be used by the Public Works Department. RECOMMENDATION: That Council accept bids and award the contract to Hawthorne Machinery Company. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: Bids were advertised and mailed to prospective vendors with the following bids received. Trade-In Bidder Unit Price Sales Tax All owance Amount Scott Machinery Co. 72,845.00 5,099.15 -13,900.00 63,264.71 San Di ego Hawthorne Machinery 85,209.80 5,964.69 -12,000.00 79,174.49 San Diego The low bid of Scott Machi nery Company, a John Deere Model 444E Loader does not meet specifications. Bid specifications were written for a heavy duty Loader that would be productive, rel iable and durable for the work being performed. Past experi ence with in-house equi pment needed for street reconstruction shows the value and longevity of a heavy duty unit. Bid specifications reqUired a diesel engine with a minimum 318 cubic inch diesel engine. This size engine will provide more torque required for faster ope rat i on of the hydraul i c system and 1 i ft i ng capaci ties. The add i t i ona 1 horse power provides better roadability with the ability to accelerate faster. The John Deere 444E engine is 276 cubic inch. The smaller engine would be able to perform the job requirements for a while but the wear an tear on overworking the smaller engine would create downtime and shorten the 1 ife of the equipment. Speci fi cat ion requi red a three- speed power shi ft automat i c transmi ssi on for better effi c i ency and equi pment productivity. The torque loads are spaced more evenly through the gear sets. The John Deere 444E is equipped with a two speed transmission. .13-1 Page 2, Item 1.3 Meeting Date 4/23/91 Ai r brakes were speci fi ed due to the fact that they are more rel i abl e, 1 ast longer and are easier to replace when needed. The safety lock feature on air brakes provides the locking of the brakes automatically when braking abil ity lost. The John Deere 444E comes equipped with hydraulic brakes. The Loader bid by Scott Machinery is a medium duty unit that does not meet specifications and is not expected to have the life of a heavy duty unit. The second low bid of Hawthorne Machinery, a Caterpillar Model IT18S Loader meet specifications and it is the recommendation of the Deputy Director of Publ ic Works/Operations that the Loader be purchased. FISCAL IMPACT: The loader is budgeted in the Equipment Replacement Fund. Sufficient funds are provided for the purchase. WPC 0277U 13-Z 13 RESOLUTION NO.~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOLA VISTA ACCEPrING BIDS AND AWARDING CONTRACT FOR PURCHASE OF FRONT END LOADER The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the following two bids were received and opened at 11:00 a.m. on the 12th day of April, 1991, in the office of the Purchasing Agent of the City of Chula vista for purchase of a front end loader: Trade-In Bidder Unit Price Sales Tax Allowance Amount Scott Machinery Co. 72,845.00 5,099.15 -13,900.00 63,264.71 San Diego Hawthorne Machinery 85,209.80 5,964.69 -12,000.00 79,174.49 San Diego WHEREAS, the low bid of Scott Machinery Company, a John Deere Model 444E loader does not meet specifications in that specifications were written for a heavy duty Loader required for the work being performed; and WHEREAS, the Loader bid by Scott Machinery Co. is a smaller unit than the City's requirements; and WHEREAS, the second low bid of Hawthorne Machinery, a Caterpillar Model IT18B Loader meet specifications and it is the recommendation of the Deputy Director of Public works/Operations that the Loader be purchased. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept said two bids, and does hereby award the contract for said front end loader to Hawthorne Machinery Co. in the amount of $79,174.49 to be completed in accordance with the specifications as approved by the Deputy Director of Public works/Operations of the City of Chula Vista. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said contract for and on behalf of the City of Chula vista. Lyman Christopher, Director of Finance 8782a Presented by . ty Attorney 1. '3 ~3 THIS PAGE BLANK 13-;