HomeMy WebLinkAbout1991/04/23 Item 11
COUNCIL AGENDA STATEMENT
Item 1L
Meeting Date 4/23/91
ITEM TITLE: Resolution J'131 Accepting bids and awarding contract
for Asphalt Paver and Trailer
SUBMITTED BY: Director of Finance oI~
REVIEWED BY: City Manager~e~ (4/5ths Vote: Yes___No-x-)
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Bids were received and opened at 3:00 p.m. on April 12, 1991, in the office of
the Purchas i ng Agent for the purchase of one asphalt paver and trail er for
transporting the paver. The paver will be used by the Publ ic Works Street
Division.
RECOMMENDATION: That Council accept the bids and award the contract to
Hawthorne Machinery Co.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Bids were advertised and mailed to prospective vendors with the following bids
received.
Trade-In
Bidder Bid Price Sales Tax Allowance Amount
Great West Equipment Co. $32,319.00 $2,262.33 -$2,750.00 $31,831.33
San Jose, CA
Hawthorne Machinery Co. 33,979.60 2,378.57 -2,500.00 33,858.17
San Diego, CA
Terry Equipment Co. 32,135.00 2,249.45 0 34,384.45
Fontana, CA
Nixon-Egli Equipment Co. 40,870.00 2,860.90 -2,500.00 41,230.90
Santa Fe Springs, CA
The low bid of Great West Equipment on the Mauldin Model 690E Paver does not
meet specifications on a major component of the unit, the screed. The screed
is the component of the paver that lays the asphalt, compacts and smooths the
surface. The majority of the streets in the City are 36' wide.
Specifications required a 9' screed with variable widths from 3' to 12' in 3'
increments to cover the width of our streets. Specifications required a
paving depth of 0'-8", 3" crown adjustment and 3" valley adjustment based on
City application requirements. The Mauldin 690E Paver provides an 8' screed,
paving depth of 0"-6", 2" crown adjustment and 2" valley adjustment.
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Page 2, Item~
Meeting Date 4/23/91
Specifications required the screed height adjustments to be electrically
controlled from either right or left side of the machine for safety and
efficiency. The Mauldin 690E screed heights are manual and the operator has
to make adjustments on each side. The screed vibration was specified with a
frequency of 3450 vi brat i on per mi nute (VPM) for a better appl i cat i on of the
material. The Mauldin frequency is 2,200 VPM.
The second low bid of Hawthorne Machinery meets specifications and it is the
recommendation of the Deputy Director of Publ ic Works/Operations that this
unit be purchased.
FISCAL IMPACT: The equipment is budgeted in the Equipment Replacement
Fund. Sufficient funds are provided for the purchase.
WPC 0279U
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RESOLUTION NO.~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ACCEPTING BIDS AND AWARDING CONTRACT FOR ASPHALT PAVER
AND TRAILER
The City Council of the City of Chula Vista does hereby resolve as
follows:
WHEREAS, the following four bids were received and opened at 3: 00
p.m. on the 12th day of April, 1991, in the office of the Purchasing Agent of
the City of Chula Vista for asphalt paver and trailer:
Trade-In
Bidder Bid Price Sales Tax Allowance Amount
Great West Equipment Co. $32,319.00 $2,262.33 -$2,750.00 $31,831.33
San Jose, CA
Hawthorne Machinery Co. 33,979.60 2,378.57 -2,500.00 33,858.17
San Diego, CA
Terry Equipment Co. 32,135.00 2,249.45 0 34,384.45
Fontana, CA
Nixon-Egli Equipment Co. 40,870.00 2,860.90 -2,500.00 41,230.90
Santa Fe Springs, CA
WHEREAS, the low bid of Great West Equipment on the Mauldin Model 690E
Paver does not meet specifications on a major component of the unit, the
screed and specifications required a 9' screed with variable widths from 9' to
12' in 3' increments to cover the width of our streets; and
WHEREAS, the second low bid of
specifications and it is the recommendation of
Works/Operations that this unit be purchased.
Hawthorne Machinery meets
the Deputy Director of Public
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Chula Vista does hereby accept said four bids, and does hereby award the
contract for said asphalt paver and trailer to Hawthorne Machinery Co. in the
amount of $33,858.17 to be completed in accordance with the specifications as
approved by the Deputy Director of Public works/Operations of the City of
Chula Vista.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be,
and he is hereby authorized and directed to execute said contract for and on
behalf of the City of Chula Vista.
Presented by
rm by
~
Lyman Christopher, Director of
Finance
8781a
Bruce M. Boogaar
ity Attorney
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