HomeMy WebLinkAbout2007/04/03 Item 8
CITY COUNCIL
AGENDA STATEMENT
~f:. CITY OF
-- - - CHULA VISTA
4/3/07, ItemL
ITEM TITLE:
RESOLUTION REJECTING THE FIRST AND
SECOND BIDS AND ACCEPTING AND AWARDING THE
CONTRACT FOR THE "OTAY PARK IMPROVEMENTS
PROJECT" (PR-284) TO THIRD LOWEST BIDDER, LANDMARK
SITE CONTRACTORS AND AUTHORIZING THE DIRECTOR OF
PUBLIC WORKS OPERATIONS TO EXPEND ALL AVAILABLE
CONTINGENCIES IN THE PROJECT
RESOLUTION AUTHORIZING AN INTER-PROJECT
TRANSFER FROM THE "WESTERN CHULA VISTA FINANCING
PROJECT" (GG-188) TO THE "OTAY PARK IMPROVEMENTS
PROJECT" (PR-284) AS NECESSARY TO COMPLETE THE
PROJECT
SUBMITTED BY:
REVIEWED BY:
DIRECTOR OF GENERAL S~ICES ~,
INTERIM CITY MANAGER ;/
4/5THS VOTE: YES X NO
BACKGROUND
On March 16, 2007, the Director of General Services received sealed bids for the "Otay Park
Improv=ents (PR-284)"project. This project represents the CIP PR-284 fimded through the
Western Chula Vista Loan.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has conducted an Initial Study (IS-94-2l)
in accordance with the California Environmental Quality Act. Based upon the results of the
Initial Study, the Environmental Review Coordinator has determined that there is no substantial
evidence, in light of the whole record before the City of Chula Vista, that the project may have a
significant effect on the environment; therefore, the Environmental Review Coordinator has
prepared a Negative Declaration for the Otay Park Renovation Master Plan. The plans for the
improvements contemplated by this contract are consistent with the approved master plan.
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4/3/07, Item~
Page 2 of 4
RECOMMENDATION
1. Council adopt the resolution rej ecting the first and second bids and accepting and
awarding the contract for the "Otay Park hnprovements Project" (PR-284) to third lowest
bidder, Landmark Site Contractors and authorizing the Director of Public Works
Operations to expend all available contingencies in the project.
2. Council adopt the resolution authorizing an inter-project transfer from the "Western
Chula Vista Financing Project" (GG-188) to the "Otay Park hnprovements Project" (pR-
284) as necessary to complete the project.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On March 16, 2007, the Director of General Services received sealed bids for the "Otay Park
hnprovement (PR-284)" project. The work consists of constructing a practice softball field with
multipurpose field overlay, improving site drainage including a portion located in an easement
over school property, providing picnic areas, a performance area, new walks, lighting, planting
and irrigation.
Plans & specifications were prepared by consultant Cvaldo Corporation, and the project was
advertised.
The City received bids from ten (10) contractors as follows:
CONTRACTOR BID
1. Marcon Engineering Inc. - Escondido, CA $1,422,687.71
2. HTA Engineering - Poway, CA $1,448,311.22
3. Landmark Site Contractors - Perris, CA $1,579,659.34
4. Heffler Company - National City, CA $1,595,068.15
5. 3D Enterprises - San Diego, CA $1,596,010.80
6. LB Civil Engineers - San Diego, CA $1,628,660.73
7. MJC Construction - Bonita, CA $1,725,567.87
8. HAR Construction Inc. - Chula Vista, CA $ 1,792,586.18
9. Tri-Group - Poway, CA $2,020,116.00
10. Badii Enterprises - San Diego, CA $2,292,922.64
The apparent lowest bid, by Marcon Engineering Inc, IS rejected due to the presence of
mathematical errors in the bid proposal.
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4/3/07, Item~
Page 3 of 4
The second apparent lowest bid, by HTA Engineering, is also rejected due to the presence of
mathematical errors in the bid proposal.
The City has consistently rejected bids with mathematical errors in the past and the rejection of
these bids conforms with past practices.
The third apparent lowest bid by Landmark Site Contractors, $1,579,659.34, is above the
Engineer's estimate of$I,544,614 by $35,045.3 or 2.268%. Staff has reviewed this bid, taken up
references on the contractor and recommends awarding the contract to Landmark Site
Contractors, for $1,579,659.34.
Attachment I shows the overall site layout of the proposed improvements.
Tonight's resolution authorizes the expenditure of the available contingencies for the project.
According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract
change order aggregate amount allowable to be approved by the Director of Public Works
Operations, City Council approval is required. However, approval of tonight's resolution will
increase the Director of Public Works Operations authority to approve change orders as
necessary up to the total contingency amount.
The Director of Public Works Operations is authorized to expend $101,982.97 for change orders
regarding this project. At this time, staff is recommending that the Director of Public Works
Operations approval limit be increased beyond the amount permitted by the above referenced
council policy for an additional amount of $1,071.70 (Available Contingency $103,054.67 less
$101,982.97). This will expend all available contingencies.
Disclosure Statement
Attachment 2 is a copy of the contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is the Western Chula Vista Loan. This project is not a
prevaiiing wage contract.
Interoroi ect Transfer
At this time, staff is recommending an inter-project transfer from existing CIP GG188 "Western
Chula Vista Financing" in the amount of $164,020 to PR284 as necessary to complete the
project. The funds being transferred were initially intended to fund a portion of the Women's
Club Renovation, which is currently being delayed due to unanticipated cost escalations for this
project. In addition, the Department is embarking on a Citywide building maintenance and
repair program in which the Women's Club will be included for further evaluation. Once the
Women's Club Renovation project is ready to move forward, staff will return to Council for
funding.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no such holdings
within 500' of the property which is the subject of this action.
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4/3/07, Item-A-
Page 4 of 4
FISCAL IMPACT
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount (3'" lowest bid.) $1,579,659.34
B. Park Design Costs 142,639.49
C. Construction Support Design Consultant 16,786.50
D. Staff Costs 68,880.00
E. Soils/materials testing 15,000.00
F. Contingencies 103,054.67
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $1,926,020.00
FUNDS AVAILABLE FOR CONSTRUCTION
A. Existing Funds, CIP PR284 (Western CV Financing) $1,762,000.00
B. lnterproject Transfer from CIP GG188 (Western CV Financing) 164,020.00
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $1,926,020.00
The project funds are sufficient to fully offset all costs associated with the construction of this
project, with no impact to the General Fund. Since these improvements are to an existing park
completion of the work will not increase the acreage of parkland to be maintained by the City of
Chula Vista.
ATTACHMENTS
1 - Park Layout Plan
2 - Contractor's Disclosure Statement
Prepared by: Mary Radley, Landscape Architect, General Services Department
M:\General Services\GS Administration\Council Agenda\Otay Park Improvements FY06\PR284 Otay Park Impvts-REV.doc
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REDEVELOPMENT PLAN
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ATTP,CHMENT
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City of Chula Vista Disclosure Statement
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or fmancial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed:
1. List the names of all persons having a fmancial interest in the property that. is the subject of the
application or tb,e contract, e.g.,-owner, applicant, contractor, subcontractor, material supplier.
N ot;'iE
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2. If any person" identified pursuant to (1) above is a: corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
N/A,-..
3.
If any person" identified pursuant to (1) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the tJ'llSt.
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4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
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5. Has any person" associated with this contract had any fmancial dealings with an official"" of the
City ofChula Vista as it relates to this contract within the past 12 months? Yes_No~
. ""'.
17
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If Yes, briefly describe the nature of the fmancial interest the official" may have in this contract.
6. Have you' made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No x: Yes _ If yes, which Council member?
7. Have you provided more than $340 (or an item of equivalent value) to an official"" of the City
of Chula Vista in the past twelve (12) months?7s includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No
If Yes, which official"' and what was the nature of item provided?
Date:~l"'l ) 0 I
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Signilture of Contractor! Applic~t,
WIl..I..I"'-M t>" ~........(..\ _ voc...E,.... ~
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Print or type name of Contractor! Applicant
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Person is defmed as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other" political subdivision, -or any other group or combination acting as
a unit.
""
Official includes, but is not limited to: Mayor, Council member, PlaIining Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
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C:\DocurtJents and St:tt1ng:>\SijviaC\J ,ueal Setting:-;\Tcmporury 8J.iKi1et j-';'iles\OLKhr'art ! 1.duc
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA REJECTING THE FIRST AND SECOND LOW
BIDS AND ACCEPTING AND AWARDING THE CONTRACT
FOR THE "OTAY PARK IMPROVEMENTS PROJECT" (PR-
284) TO THIRD LOWEST BIDDER, LANDMARK. SITE
CONTRACTORS AND AUTHORIZING THE DIRECTOR OF
PUBLIC WORKS OPERATIONS TO EXPEND ALL
AVAILABLE CONTINGENCIES IN THE PROJECT
WHEREAS, on March 16, 2007, the Director of General Services received sealed bids
for the "Otay Park Improvements Project" PR-284 which includes the construction of a practice
softball field with multipurpose field overlay, improving site drainage including a portion located
in an easement over school property, providing picnic areas, a performance area, new walks,
lighting, planting and irrigation.
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act (CEQA) and has conducted an
Initial Study (IS-94-21) in accordance with the California Environmental Quality Act. Based
upon the results of the Initial Study, the Environmental Review Coordinator has determined
there is no substantial evidence, in light of the whole record before the City of Chula Vista, that
the project may have a significant effect on the environment; therefore, the Environmental
Review Coordinator has prepared a Negative Declaration for the Otay Park Renovation Master
Plan.
WHEREAS, the City received sealed bids from ten (10) contractors as follows:
CONTRACTOR BID
I. Marcon Engineering Inc. - Escondido, CA $1,422,687.71
2. HTA Engineering - Powav, CA $1,448,311.22
3. Landmark Site Contractors - Perris, CA $1,579,659.34
4. Heffier Company - National City, CA $1,595,068.15
5. 3D Enterprises - San Diego, CA $1,596,010.80
6. LB Civil Engineers - San Diego, CA $1,628,660.73
7. MJC Construction - Bonita, CA $1,725,567.87
8. HAR Construction Inc - Chula Vista, CA $ 1,792,586.18
9. Tri-Group - Powav, CA $2,020,116.00
10. Badii Enterprises, Inc. - San Diego, CA. $2,292,922.64
WHEREAS, the lowest bid, by Marcon Engineering Inc, was rejected due to the presence
of mathematical errors in the bid proposal; and
.
I
.
.
i
WHEREAS, the second lowest bid, by HTA Engineering, was also rejected due to the
presence of mathematical errors in the bid proposal; and
WHEREAS, it is recommended that the contract be awarded to the third lowest bidder,
Landmark Site Contractors, for $1,579,659.34; and
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista rejects the fIrst and second low bids and accept and award the contract for the "Otay Park
Improvements Project" (PR-284) to third lowest bidder, Landmark Site Contractors and
authorizes the Director of Public Works Operations to expend all available contingencies in the
project.
Presented by
Approved as to form by
~~~~\'\f~~
Ann Moore
City Attorney
Jack Griffin
Director of General Services
8-9
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING AN INTER-PROJECT
TRANSFER FROM THE "WESTERN CHULA VISTA
FINANCING PROJECT" (GG-188) TO THE "OTAY PARK
IMPROVEMENTS PROJECT" (PR-284) AS NECESSARY TO
COMPLETE THE PROJECT
WHEREAS, on March 16, 2007, the Director of General Services received sealed bids
for the "Otay Park Improvements Project" PR-284 which includes the construction of a practice
softball field with multipurpose field overlay, improving site drainage including a portion located
in an easement over school property, providing picnic areas, a performance area, new walks,
lighting, planting and irrigation; and
WHEREAS, it is recommended to award the contract to the third lowest bid, Landmark
Site Contractors, for $1,579,659.34; and
WHEREAS, it is recommended that an inter-project transfer be made from existing CIP
GGI88 "Western Chula Vista Financing" in the amount of $164,020 to PR-284 as necessary to
complete the project; and.
WHEREAS, the funds being transferred were initially intended to fund a portion of the
Women's Club Renovation, which is currently being delayed due to unanticipated cost
escalations for that project; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista authorize an inter-project transfer from the "Western Chula Vista Financing Project" (GG-
188) to the "Otay Park Improvements Project" (PR-284) as necessary to complete the project.
Presented by
Approved as to form by
~\lovS\~
Ann Moore
City Attorney
Jack Griffin
Director of General Services
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