HomeMy WebLinkAbout2007/04/03 Item 4
CITY COUNCIL
AGENDA STATEMENT
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4/3/07, Item-1-
ITEM TITLE:
RESOLUTION ESTABLISHING CAPITAL IMPROVEMENT
PROJECT ENTITLED "CMP STORM DRAIN PIPE
REHABILITATION PROGRAM PROJECT, PHASE IV" (DR-169)
AND TRANSFERRING EXISTING FUNDS FROM CIP
"WESTERN CHULA VISTA INFRASTRUCTURE" (GG-188) TO
DR-169 FOR SAID PURPOSE
RESOLUTION ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE CMP STORM DRAIN PIPE
REHABILITATION PROGRAM (DR-169) PROJECT, PHASE IV
AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS
OPERATIONS TO EXPEND ALL AVAILABLE FUNDS IN THE
PROJECT
SUBMITTED BY:
REVIEWED BY:
DIRECTOR OF GENERAL S~CES '0s;'0r-.
INTERIM CITY MANAGER (ji
4/STHS VOTE: YES X
NO
-
BACKGROUND
As part of an ongoing program to rehabilitate corrugated metal drainage pipe (CMP) throughout the
City, staffhas identified a number of storm drain facilities, which are deteriorated and are in need of
rehabilitation. CMP Storm Drain Pipe Rehabilitation Program (DR-169) Project, Phase IV will
remove and replace those drainage facilities at six locations, which are in need of rehabilitation.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1 (c) (Existing Facilities) categorical exemption pursuant to Section 15301 of the
State CEQA Guidelines. Thus, no further environmental review is necessary.
RECOMMENDATION
1. Council adopt the resolution establishing Capital Improvement Project entitled "eMP
Storm Drain Pipe Rehabilitation Program, Phase IV" (DR-169), and transferring existing
funds from "CIP Western Chula Vista Infrastructure" (GG-188) to DR-169 for said
purpose.
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4/3/07, Item If
Page 2 of 4
2. Council adopt the resolution accepting bids and awarding contract for the CMP Storm
Drain Pipe Rehabilitation Program (DR-169) Project, Phase IV and authorizing the
Director of Public Works Operations to expend all available funds in the project.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
CIP ESTABLISHMENT
The City's Corrugated Metal Pipe (CMP) rehabilitation program was budgeted for in the FY
2004/2005 budget process and is part of the Western Chula Vista Infrastructure Financing
Program whereby $3,000,000 was designated for CMP RehabilitationlReplacement. Phase I
(DR-I64) of the CMP Rehabilitation Program involved the survey by closed-circuit televising
(CCTV) of approximately 88,000 lineal feet of the City corrugated metal pipe (CMP) storm
drain system. This program allowed the inspections, condition assessment, rehabilitation
recommendations, and rehabilitation prioritizing of the City's CMP pipelines. This program
allowed City staff to identify several locations that needed immediate attention due to potential
for risk of public safety and/or damage to public or private property. Among these locations,
Staff is recommending the establishment of a new capital improvement project specific to
providing the needed rehabilitation to drain facilities, at six locations, which are now
deteriorated. The approval of the resolution will authorize the transfer of existing funds in the
amount of $971,406 from CIP GG-188 "Western Chula Vista Infrastructure" to DR-169 (Phase
IV) for said purpose.
This project will replace approximately 917 linear feet of CMP. The project will rehabilitate six
locations of the City's system of corrugated metal storm drain pipes (Attachment 1). The general
scope of the project involves the removal and replacement of existing corrugated metal pipe,
including all labor, material, equipment, tools, transportation, mobilization, traffic control,
removal and disposal of existing improvements, and other work necessary to construct the
project in accordance with City standards.
BID ACCEPTANCE
On March 14, 2007, General Services staff received and opened bids from six (6) contractors as
follows:
CONTRACTOR BID AMOUNT
1. Palm Engineering Construction - San Diego, CA $446,950.00
2. Tri-Group Construction - Poway, CA $450,722.00
3. New Century Construction -:Lakeside, CA $458,300.00
4. MJC Construction - Bonita, CA $466,928.00
5. Burtech Pipeline, Inc. - Encinitas, CA $595,385.00
6. Ortiz Corporation - Chula Vista, CA $600,000.00
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4/3/07, Item~
Page 3 of 4
The apparent lowest bid by $446,950 is approximately 0.80% above the Engineer's estimate of
$443,400. The Engineer's estimate was based on average prices for similar types of work
completed during the last two years. References provided by the contractor have been reviewed
and their work record found to be satisfactory. The Contractor's license is current. After
reviewing the low bid, staff recommends awarding a $446,950 contract to Palm Engineering
Construction, Inc., San Diego, California.
The apparent second and third lowest bid, by Tri-Group Construction and New Century
Construction, are rejected due to the presence of mathematical errors in the bid proposal.
Approval of tonight's resolution will authorize City staff to expend all available funds and
increase the value of the contract as necessary due to unforeseen circumstances. Unforeseen
circumstances may cause an increase in quantities beyond what was anticipated during the
preparation of the project specifications. A typical "unforeseen circumstance" situation occurs
during the removal of the existing CMP pipe and we may find field conditions different from
proposed improvement plans and specifications. As a result, additional material is required to
rehabilitate the project site and may lead to a necessary "Change Order" to the contract. This is a
typical situation with all CMP rehabilitation projects. According to City Council Policy No.
574-01, if a change order exceeds the cumulative contract change order aggregate amount
allowable to be approved by the Director of Public Works Operations, City Council approval is
required. However, approval of tonight's resolution will increase the Director of Public Works
Operations' authority to approve change orders as necessary up to the total funding available.
The Director of Public Works Operations is authorized to expend $34,286.50 for change orders
regarding this project. At this time, staff is recommending that the Director of Public Works
Operations approval limit be increased beyond the amount permitted by the above referenced
council policy for an additional amount of $55,103.50 (Available Contingency $89,390 -
$34,286.50). Any savings on the identified costs under Fiscal Impact may potentially increase
the approval limit amount as necessary to expend all funds.
CONTRACT AMOUNT REVISION
The contract documents allow the City to decrease or increase the unit quantity for the
rehabilitation of additional pipes without a change in the contract unit price bid by the
Contractor.
DISCLOSURE STATEMENT
Attached is a copy of the contractor's Disclosure Statement (Attachment 2).
STAFF COSTS
Rehabilitation projects are typically more complicated than new construction because more
controlling factors exist. The research is more extensive because little or no information exist on
older pipes and surrounding improvements. Right of way and easements determination, location
of property lines and access to the project sites become issues that take more time than usual.
Many times the pipe to be rehabilitated is under private & public improvements such as
landscape & irrigation, fences, retaining walls, concrete pads, steep slopes, utilities and other
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4/3/07, Item~
Page 4 of 4
improvements that require more design time to address all issues specific to the site (see
Attachment 3). The total pre-construction staff costs were $325,066.
In addition to pre-construction activities, increased staff time is also required to inspect these
types of construction projects because of the same issues. $65,000 is estimated for construction
inspection, geotechnical investigations and administrative staff. $25,000 is estimated for survey
staking and $20,000 for design support during construction. The controlling factors stated above
are all within each rehabilitation area and directly affect the staff cost for this project.
All these different staff components total $435,066. All funds not used will be returned for use
in other locations as necessary.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the property, which are the subject action.
FISCAL IMPACT
At this time, staff recommends a transfer in the amount of $971,406 to establish capital
improvement project DR-169 and provide the necessary funds to complete the project.
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $446,950
B. Contingencies (20% of contract) $89,390
C. Staff Time Cost (approx % of total):
Planning/Environmentall/Public Work! GIS (2.5%) $10,444
Survey Work (33.5%) $146,756
Design/Project Management (42%) $182,936
Right of Way (4%) $18,029
Construction Inspection (14.5%) $62,928
Geotechnical Report/Soil TestinlZ (3.5%) $13,973
TOTAL $971,406
FUNDS AVAILABLE FOR PROJECT
A. Transfer from in GG188 Western Chula Vista Infrastructure Program $971,406
TOTAL $971,406
There is no impact to the General Fund as the funds for these improvements have been provided
for as part of the Western Chula Vista Infrastructure Financing Program. Upon completion of
the project, the improvements will require only routine City drainage maintenance.
ATTACHMENTS
Attachment 1 - Table I - Location & sizes of drainage pipe to be replaced
Attachment 2 - Contractor Disclosure Statement
Attachment 3 - Staff Cost Summary
Prepared by: Luis A. Labrada, Associate Civil Engineer, General Services
M:\General Services\GS Administration\Council Agenda\DR169 CMP REHAB\DR169rev6.doc
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p'F.A.CHMENT
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City of Chula Vista Disclosure Statement
, ,
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed, The following information must be disclosed:
1. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
Po.su~nbrz.i
"
......
2.
.-. ..' .-. .
If any person. identified pursuant to (I) above is a corporation or partnership, list the nameS 'of all
individuals with a $2000 investment in'the business (corporation/partnership) entity.
~\ADr.-+ \TreqS-lI'e'r
'RJ.~ ~ ~'rihfz 1
.....
3. If any person. identified pursuant to (1) above is a non-profit organization or trust; list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
~/A-
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
~J.t ~hbL.i
5. Has any person. associated with this contract had any financial dealings with an official.. of the
City ofChula Vista as it relates to this contract within the past 12 months? Yes_ NoX-
~/A.
21
C:\Documents and Settings\LuisL\Desktop\DR169\DR 169 con~ocumcnts final.doc
If Yes, briefly descnbe the nature of the financial interest the official" may have in this contract.
~ fA--
6. Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No ~ Yes _ If yes, which Council member?
7. Have you provided more than $340 (or an item of equivalent value) to an official** of the City
of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to
retire a legal debt, gift, loan, etc.J.Yes _ Np.~ . . '.. _ ."
If Yes, whi~h official** and what was the nature of item provided?
."
N/A-
Date: \JA'rdr\ \4 ~l
f4
.." .....
Signature of Contractor/Applicant
~'tU\ ~n'raz\
Print or type name of Contractor/Applicant
*
Person is defined as: any individual, firm, co-partnership, joint venture, association, social
club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county,
city, municipality, district, or other political subdivision, -or any other group or combination
acting as a unit.
**
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member ofa board, commission, or committee of the City, employee, or staff members.
22
C:\Documents and Settings\LuisLlDesktopIDR169\DR 169 conf1.re11locuments finn1.doc
Attachment 3
Service Estimated
Cost
Survey $121,756
------------
Design and $162,936
Project Mgmt
Location
Description
169 & 163 Glenhaven Way Easement and Right-of-Way (ROW) determination difficuit due
to scarce property monumentation information, property
access difficult due to private fence over existing easement,
etc. drainage easements never been field surveyed; shown
oniy on maps, project required easements to be located in the
ground and depleted on plans.
602 & 608 Carla Avenue Easement and ROW determination difficult due to scarce
property monumentation information, property access difficult
due to private fence over existing easement, etc. drainage
easements never been field surveyed, shown only on maps,
project required easements to be located in the ground and
depicted on plans.
92 Rivera Place Easement and ROW determination difficult due to scarce
property monumentation information, property access difficult,
steep slope within project site, project site located in two
different subdivisions, survey require more effort easement
located within three subdivisions, drainage easements never
been field surveyed, shown only on maps, project required
easements to be located in the ground.
1561 Ocala Court Easement and ROW determination difficult due to scarce
property monumentation information, property access difficult
due to private fence over existing easement, heavy brush
cover, drainage easements never been field surveyed, shown
oniy on maps, project required easements to be located in the
ground, steep slope within project site.
46 Minot Avenue Easement and ROW determination difficult due to scarce
property monumentation information, property access difficult
due to private fence over existing easement, drainage
easements never been fieid surveyed, shown only on maps,
project required easements to be located in the ground
depicted on pians, steep slope within project site.
1073 & 1065 Calle Mesita Easement and ROW determination difficult due to scarce
property monumentation information, property access difficult,
steep slope within project site, project site located in two
different subdivisions, survey require more time to tied down
both subdivision, drainage easements never been field
surveyed, shown only on maps, project required easements to
be located in the ground, heavy brush cover, steep slope within
project site. Three preliminary (titie) reports required due to
drainage easements. Project located adjacent to City/County
Boundary.
169 & 163 Glenhaven Way Field conditions different from old improvement plans. Pipe to
be design close to an existing concrete block wall. Pipe to be
discharge into an existing concrete line channel. Channel
needs repair due to the connection of proposed pipe.
602 & 608 Carla Avenue Existing surface drainage pattern inadequate, design on new
curb inlets necessary for installation of propose pipe. Pipe will
be place between adjacent properties with fences, and power
poles obstruction.
92 Rivera Place Field conditions different from old improvement plans. Existing
surface drainage pattern inadequate, portion of poposed
drainage pipe will be located on a steep slope. Special
. skuctural des ion for modified outlet reouired.
Service Estimated Location Description
Cost
Design and 1561 Ocala Court Field conditions different from old improvement plans.
Project Mgmt Portions of drainage pipe will be located on a steep slope.
(cont'd) Special structural design for modified outiet required. Special
connection require to connect to existing concrete line channel.
46 Minot Avenue Existing surface drainage pattern inadequate, design on new
curb inlet necessary for installation of propose pipe. Pipe will
be place between adjacent properties with fences. portion of
pipe will be located on a steep slope. Special structurai design
for modified outiet required.
1073 & 1065 Calle Mesita Field conditions different from old improvement plans.
Portions of drainage pipe will be located on a steep slope.
Special structural design for modified outlet required. Slope
repair required due to illegal discharge from a swimming pool
'"construction located downstream of the proiect.
$7.928 Various Field design support, construction pians and specification
review.
Right-of-Way $18,029 Various Three easement acquistions for one construction location.
Aoent
Geotechnicai $3.973 1073 and 1065 Calle Mesita Geotechnicai engineering report for slope repair study. Study
Enoineer not anticioated.
Geographic $7,404 Various GIS support during the engineering design phase.
Information
Systems
(GIS)
Environmenta $2,535 Various Review of environmental requirements for construction site
-- . I locations.
Public Works $304 Various Public Works Operations suport during the engineering design
phase, review of construction olans.
NPDES $200 Various Review of NPDES requirements for construction site locations.
Su btotal $325.066
4-9
RESOLUTION NO. 2007-_
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ESTABLISHING A CAPITAL
IMPROVEMENT PROJECT ENTITLED "CMP STORM DRAIN
PIPE REHABILITATION PROGRAM PROJECT, PHASE IV"
(DR-169) AND TRANSFERRING EXISTING FUNDS FROM
CIP "WESTERN CHULA VISTA INFRASTRUCTURE" (GG-
188) TO DR-169 FOR SAID PURPOSE.
WHEREAS, as part of an ongoing program to rehabilitate corrugated metal drainage pipe
(CMP) throughout the City, staff has identified a number of storm drain facilities, which are
deteriorated and are in need of rehabilitation. CMP Storm Drain Pipe Rehabilitation Program
Project (DR-169) will remove and replace those drainage facilities at six locations, which are in
need of rehabilitation; and
WHEREAS, staff is recommending the establishment of a new capital improvement
project specific to providing the needed rehabilitation to drain facilities, at three locations which
are now deteriorated; and
WHEREAS, the general scope of the project involves the removal and replacement of
existing corrugated metal pipe, including all labor, material, equipment, tools, transportation,
mobilization, traffic control, removal and disposal of existing improvements, and other work
necessary to construct the project in accordance with City standards; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act (CEQA) and has determined that
the project, DR-169 CMP Rehabilitation Project, qualifies for a Class 2 Categorical Exemption
pursuant to Section 15302 (Replacement or Reconstruction) of the State CEQA Guidelines
because the new facilities will be reconstructed on the same site as the facilities replaced and will
have substantially the same purpose and capacity. Thus, no further environmental review is
necessary.
WHEREAS, there is no impact on the General Fund as the funds for these improvements
have been provided for as part of the Western Chula Vista Infrastructure Financing Program; and
WHEREAS, staff recommends the transfer of existing funds in the amount of $971,406
from CIP GG-188 "Western Chula Vista Infrastructure" to DR-169 for said purpose;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby authorize establishing a capital improvement project entitled CMP Storm
Drain Pipe Rehabilitation Program Project (DR-169) and transferring existing funds in the
amount of $971,406 from CIP "Western Chula Vista Infrastructure" (GG-188) to DR-169 for
said purpose.
Presented by
Approved as to form by
Jack Griffm
Director of General Services
~~~$\\...
Ann Moore
City Attorney
4-10
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS, AWARDING A
CONTRACT FOR THE "CMP STORM DRAIN PIPE
REHABILITATION PROGRAM PROJECT, PHASE IV (DR-
169)" PROJECT AND AUTHORIZING THE DIRECTOR OF
PUBLIC WORKS OPERATIONS TO EXPEND ALL
AVAILABLE FUNDS IN THE PROJECT
WHEREAS, as part of an ongoing program to rehabilitate corrugated metal drainage pipe
(CMP) throughout the City, staff has identified a number of storm drain facilities, which are
deteriorated and are in need of rehabilitation. CMP Storm Drain Pipe Rehabilitation Program
(DR-169) Project, Phase IV will remove and replace those drainage facilities at six locations,
which are in need of rehabilitation; and
WHEREAS, on March 14,2007, General Service staff received and opened bids from six
contractors as follows:
CONTRACTOR BID AMOUNT
1. Palm Engineering Construction - San Diego, CA $446,950.00
2. Tri-Group Construction - Poway, CA $450,722.00
3. New Century Construction - Lakeside, CA $458,300.00
4. MJC Construction - Bonita, CA $466,928.00
5. Burtech Pipeline, Inc. - Encinitas, CA $595,385.00
6. Ortiz Corporation - Chula Vista, CA $600,000.00
; and
WHEREAS, the low bid by Palm Engineering Construction of $446,950 is $3,550.00
(0.8%) above the Engineer's estimate of$ 443,400.00; and
WHEREAS, based on average prices for similar types of work completed during the last
three years, and upon review, staff recommends awarding the contract in the amount of
$446,950.00 to Palm Engineering Construction; and
WHEREAS, references provided by the contractor have been reviewed and their work
record found to be satisfactory and the Contractor's license is current; and
WHEREAS, the apparent second and third lowest bid, by Tri-Group Construction and
New Century Construction, are rejected due to the presence of mathematical errors in the bid
proposal.
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WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act (CEQA) and has determined that
the project qualifies for a Class 1 (c) (Existing Facilities) categorical exemption pursuant to
Section 15301 of the State CEQA Guidelines. Thus, no further environmental review is
necessary.
WHEREAS, there are sufficient funds to fully offset all costs associated with the
construction of this project, with no impact to the General Fund.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby award a contract in the amount of $446,950.00 for the construction of the
CMP Rehabilitation Program in the City of Chula Vista, California" (DR-169) project to Palm
Engineering Construction and authorizing the Director of Public Works Operations to expend all
available funds in the project.
Presented by
Approved as to form by
~"h..~~\l\
Ann Moore
City Attorney
Jack Griffin
Director of General Services
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