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HomeMy WebLinkAbout1994/09/06 Item 10 COUNCIL AGENDA STATEMENT ITEM TITLE: Item /,p Meeting Date 9/6/94 Resolution 17 t. J? Accepting bids and awarding contract for the "Construction of atay Town Area Street Improvements, Phases II & III in the City of Chula Vista, CA (R -204)" Director of Public Wor t;. '-~ ;;:; City Manager--JG (j ---7 (4/5ths Vote: Yes_No_XJ SUBMITTED BY: REVIEWED BY: At 2:00 p.m. on August 3, 1994, the Director of Public Works received sealed bids for the construction of Otay Town Area Street Improvements, Phases II & III (RD-204). The work to be done includes the installation of street lights, monolithic curb, gutter and sidewalks, asphalt concrete paving, new driveways, and other work as may be necessary to render the above improvements complete and workable. RECOMMENDATION: That Council approve the resolution accepting bids and awarding contract to ABC Construction Co. in the amount of $343,990. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: During the FY 1993-94 Capital Improvement Program (CIP) budget process, Council approved additional funding for the atay Town Neighborhood Revitalization Program (NRP). This program basically had the goal of providing basic public improvements to the atay Community. The additional funding represented the third and final implementation phase of the Neighborhood Revitalization Program. In the course of designing the improvements for this project, staff met with the property owners on Wednesday, June 8, 1994, to brief them on the proposed improvements, address any concerns and take recommendations on various aspects of the project. All the property owners in attendance supported the City's efforts in getting this project done. Bid Results This project was advertised for competitive bidding for a one month period beginning July 9, 1994. During this period, 22 sets of plans were purchased and on the bid opening date, bids were submitted by 4 contractors. The bids received are as follows: /~ ., / Page 2, Item /1) Meeting Date 9/6/94 Contractor Bid Amount 1. ABC Construction Co. - San Diego, CA $343,990.00 2. L. R. Hubbard Construction Co. - San Diego, CA 417,794.32 3. Wier Construction Corporation - Escondido, CA 439,896.94 4. Carolyn E. Scheidel Contractors - La Mesa, CA 443,735.00 The low bid by ABC Construction Co. is below the engineer's estimate of $397,535 by $53,545 or 13.47 percent. In reviewing the bids, staff had two major concerns: 1. That the contractor satisfactorily met the project's Disadvantaged Business Enterprises (DBE) requirements which includes both minority and women-owned business enterprises, and; 2. That the contractor demonstrated to staff that they have constructed similar projects satisfactorily. Staff has conducted a background and past performance evaluation and determined that the low bidder, ABC Construction, has met these requirements and has the resources to complete the project on schedule and within budget. We have reviewed the bid and recommend awarding the contract to ABC Construction, San Diego. A copy of Contractor's Disclosure Statement is attached. Disadvanta~ed Business Entell'rise Goals The bid documents for this project requires the contractor to have Disadvantaged Business Enterprises perform 15 % of the work or show a good faith effort by the Contractor to solicit such participation. Juan Arroyo, Housing Coordinator, has reviewed ABC Construction's effort to meet DBE participation requirements for the Dtay Town Area (Phases II & III) Street Improvement Project. ABC Construction Company's proposal included 17 % DBE participation. His conclusion is that ABC Construction Co. has met the DBE participation goal. This project is funded by various CDBG funds. The prevailing wage scales as those determined by the Federal Department of Labor Relations are applicable to the work to be done. The Contractor is obligated to pay the federal wage determination (hourly rate plus fringe benefits) for each craft of classification. Environmental Status The City's Environmental Review Coordinator has determined that this project is categorically exempt under Class 1 Section 15301 of the California Environmental Quality Act. /~ .,~ Page 3, Item II? Meeting Date 9/6/94 Financial Statement Funds Required for Construction A. Contract Amount $343,990.00 B. Contingencies (approximately 10 % ) 52,805.30 C. Staff Costs (approximately 10%) 34,400.00 D. Relocation of Water Facilities (approximate) 44,200.00 E. Electric Services for Street Lights 60,000.00 Total Funds Required for Construction $535,395.30 Funds Available for Construction A. Otay Neighborhood Revitalization Program Funds - RD-204 $535,395.30 The funds required for the relocation of water facilities are for the one-half share of these costs. Sweetwater Authority is responsible for the other one-half share of cost. The funds required for the electric service for street lights will be paid to San Diego Gas and Electric to pay our costs of the new service required for the street lights. FISCAL IMPACT: The primary source of funding for this project is Community Development Block Grant (CDBG) Funds. Additional funding for this program was budgeted from Redevelopment Agency Low and Moderate Project Funds. The construction of this project represents the final phase of the implementation of the Neighborhood Revitalization Program. Upon completion of the project, it will require routine City maintenance involving street sweeping, replacement of street light bulbs, etc. SA:File:AO-089 m:\home\engineer\agenda\RD204.ac /P~;J RESOLUTION NO. 17/';)? RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BID AND AWARDING CONTRACT FOR THE "CONSTRUCTION OF OTAY TOWN AREA STREET IMPROVEMENTS, PHASES II & III IN THE CITY OF CHULA VISTA (RD-204)" WHEREAS, at 2:00 p.m. on August 3, 1994, in Conference Room 2 in the Public Services Building, the Director of Public Works received the following four sealed bids for "Construction of otay Town Area Street Improvements, Phases II & III in the City of Chula vista: Contractor Bid Amount ABC Construction Co. - San Diego, CA $343,990.00 L. R. Hubbard Construction Co. - San Diego, CA 417,794.32 Wier Construction Corporation - Escondido, CA 439,896.94 Carolyn E. Scheidel Contractors - La Mesa, CA 443,735.00 WHEREAS, the low bid by ABC Construction Co. is below the engineer's estimate of $397,535 by $53,545 or 13.47 percent; and WHEREAS, in reviewing the bids, staff had two major concerns: 1. That the contractor satisfactorily met the project's Disadvantaged Business Enterprises (DBE) requirements which includes both minority and women-owned business enterprises, and; 2. That the contractor demonstrated to staff that they have constructed similar projects satisfactorily. WHEREAS, staff has conducted a background and past performance evaluation and determined that the low bidder, ABC construction, has met these requirements and has the resources to complete the project on schedule and within budget and recommend awarding the contract to ABC Construction, San Diego; and WHEREAS, the bid documents for this project requires the contractor to have Disadvantaged Business Enterprises perform 15% of the work or show a good faith effort by the Contractor to solicit such participation; and 1 11).,1 WHEREAS, ABC Construction Company's proposal included 17% DBE participation and staff has concluded that ABC Construction Co. has met the DBE participation goal; and WHEREAS, this project is funded by various CDBG funds and the prevailing wage scales, as determined by the Federal Department of Labor Relations, are applicable to the work to be done with the Contractor being obligated to pay the federal wage determination (hourly rate plus fringe benefits) for each craft of classification; and WHEREAS, the City's Environmental Review Coordinator has determined that this project is categorically exempt under Class 1 section 15301 of the California Environmental Quality Act. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHULA VISTA DOES HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS: section 1. That the determination that this project is 1 section 15301 of the California City Council concurs in the categorically exempt under Class Environmental Quality Act. section 2. That the city Council does hereby accept the bid of ABC Construction as responsive. section 3. The City Council finds that ABC Construction has clearly made good faith effort to comply with the DBE participation goals required by Federal regulations for projects using CDBG Funds, and has therefore satisfied the DBE participation requirements and has complied with the City of Chula vista goals. section 4. That City Council awards the contract for the Otay Town Area Street Improvements, Phases II & II to ABC Construction in the amount of $343,390, the lowest responsible bidder which submitted a responsive bid to the approved specifications. section 5. The Mayor of the City of Chula vista is hereby authorized and directed to execute said contrac for and on behalf of the city of Chula vista. Presented by A pr vedA 'j) John P. Lippitt, Director of Public Works Bruce M. Attorney c: \rs\otaytown 2 1~,,5 THE CITY OF CHULA VISTA DISCLOSURE STATEMENT You are required to file a Statement of Disclosure of certain ownership or financial interests, payments, or campaign c:'- ;mtions. on all matters which will require discretionary action on the pan of the City Council, Planning Commission, and al er official bodies. The following information must be disclosed: I. List the names of all persons having a financial interest in the property which is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. tJo.\I"''' Cz.'-'.'l;>e,,"Q., ll"€,,,d 'xl \Q.c>\'erl c..~1<'oef"c..." ~,c:.e PfE" 'Wl()."~ C~....'o€"."",i, Se<.r-eTu1"\ fte-""'n~l~ (i ~,",'b€"""'1I.\ Tr'fa.~uV'<f f. )tf~"a'1e r . 2. If any person' identified pursuant to (I) above is a corporation or partnership, list the names of all individuals owning more than 10 % of the shares in the corporation or owning any partnership interest in the partnership. wc......" e",,,-,,..,,,,,,,, T 6'ft&lcl...,,-r \ ~ ~~be'l"T (!z.,-,,-be'(~G.1 V'Cf' (?f'€s. , \N\ "'- '" ~ ~z..",,-he ....-.,.,.a. T s,"f'C: r-e.ICcf''i , t IJe.")o'J"W\eT\.... c..'C.4\g-€Y'~~1 Tl"eo..~).<<'('t'r Wa.-no..c.er J ) I 3. If any person' identified pursuant to (I) above is non-profit organization or a trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. .,.,14 f 4. Have you had more than $250 worth of business transacted with any member of the City staff, Boards, Commissions, Committees, and Council within the past twelve months? Yes_ NojL If yes, please intlicate person(s): 5. Please identify each and every person, including any agents, employees, consultants, or independent contractors who you have assigned to represent you before the City in this matter. t.\) or ~ e. 'W\c.r'l c,z....\o..,,'Yt"- , fr" side"," t'Q,ob'€y1 ~,4\'e''''Q.T , V If' € r",.. '>. c...........\,.."'''n'''1 !,€cr-..Ta.,,, I , I~ ~ ."",~.,..\,. C <-1.<. \,'f r"'c.. T ) Tree. ~l<r..f'\ "''''''''-'7'' f 6. Have you andJor your officers or agents, in the aggregate, contributed more than $1,000 to a Council member in the current or preceding election period? Yes_ NoJL If yes, state which Council member(s): * * * (NOTE: Attach additional pages as necessary) * * r Date: 8"-~-'1 q /O..? of contractor/applicant ""1lL~"< c.Z-......I:>€r.,,~..., 1fl~~sldE-,,'l Print or type name of contractor/applicant '" .f!!l!2!l is defined as: ~Any individual, firm, co-parmership, joint \lm-rure, association. social club, jraltmal organization, corporation. eslDle, rrust, rtcaver. syndicate, this and any other county, city and counrry, city municipality, district, or other political subdivision, or any other group or combiMlion acting as a unil. "