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Home My WebLink About1994/08/23 Item 20 [n order to provide continuity in board, commission, and/or committee membership the terms of office are staggered; and individuals may be appointed to more than one term. Provisions of the City Charter limit the number of consecutive terms served on a board or commission to two, thus providing the opportunity for maximum citizen participation. When new boards or commissions are formed or when a majority are appointed at the same time, members will draw straws to determine the length of terms in order to defer later loss of talent when the terms expire on the same date. However, on selected occasions, board, commission, and/or committee members may be appointed to another advisory body; thus retaining a valuable pool of talent and experience. Attendance - If a member of a board or commission is absent consecutively from three regular meetings of such board or commission, unless by permission of such board or commission expressed in its official minutes, or is convicted of a felony or crime involving moral turpitude, or ceases to be a qualified elector of the city, the office shall become vacant and shall be so declared by the City Council. [Charter Section 602(c)). Also, the City Council has established the following attendance policy for all boards, commissions, and committees: (Policy 110-03) . Members shall be required to attend 75% of the meetings called during one fiscal year. This requirement includes special meetings, conferences, and workshops. . The boards, commissions,. and committees shall have the authority to grant approval for certain types of excuses as approved by the City Council. . Official excuses shall be defined as illnesses (family and/or personal), business commitments, vacations, and "Acts of God." . An excused absence from any meeting must be called in to the secretary or chair prior to the scheduled meeting and shall be recorded in the minutes as excused or unexcused by a vote of the board or commission. . Any member who is nearing the percentage of missing 25% of the meetings shall first be given written notice by the secretary or the chair so that he/she can request a clarification from the assigned b/c/c. . In July of each year, the secretary shall submit to the City Clerk a record of attendance. This attendance record will note the percentage of absences for the members for the preceding fiscal year (July I-June 30). Any member missing 25% or more of the b/c/c meetings during the past year without official excuses shall automatically have his/her seat vacated. ;' -12- ~~o ~i August 23, 1994 TO: Councilman Leonard Moore Manage~ FROM: John D. GosS, city SUBJECT: Letter from Cox Cable This is in response to the letter from Steve Gautereaux, Cox Cable, to Rod Davis, Chula vista Chamber of Commerce, offering to provide office automation equipment to the City of Chula vista for the operation of the Telecenter on East H Street. The letter very generally describes the generous offer of the equipment to be provided to the Telecenter, and that it would be phased in during August, September and October 1994. Staff would need to review the equipment to be provided, and to verify that it is of the value so stated. You had indicated to me that in exchange for this, Cox Cable was interested in having their company's name placed in the name of the Telecenter. The letter, however, does not request this. It only requests an acknowledgement of Cox Cable by placing their name on the exterior of the building and all promotional and collateral materials provided by the Center. Given the amount of the gift, I think it would be appropriate to give recognition to Cox Cable by placing their name on the exterior of the building and all promotional and collateral materials in a manner to be determined based on discussions between Cox Cable and staff. The only other comment is that you indicated an interest in having Cox Cable pick up operation of the Telecenter after the grants for its operation come to a conclusion. In the letter, Cox indicates that they would like first right of refusal to take over the Center upon expiration of the grant funding. My only problem with this is that it does not necessarily give any commitment by Cox that they will do anything upon the expiration of the grant, but probably would be interested in taking it over if it turned out to be successful. If that is the case, then the city will have lost an opportunity to learn if other entities would have an interest in operating the Telecenter. On the other hand, if you feel that is a proper consideration for the provision of the office automation equipment, that may be part of an appropriate tradeoff for such a contribution. Also, there may be other considerations which the City may wish to interject regarding the first right of refusal proposal. C)Ocf/ / This is certainly a generous offer and one which is a positive step in promoting the Telecenter in order to help conduct business in a more efficient, economical and environmentally sensitive matter. Cox Cable should be commended for their effort to support this project. JDG:mab cc: Mayor/Council ACM/DCMs City Attorney Barbara Bamberger Rod Davis, Chamber JOcf-2 ;':::I;:';:;::":( ~::'. ~.:~: ;,;J::~:~ ,,' ?(. ;:.,. . " ....; ",.:. ;;:::.:-_::':',~.:._~',~ <.~ ;:';:'.,;'. .:; >.;, :..::..: -, ' . ::~.::::::~:~>::.:.~:::'.:: .' . . . ... '. -, . -.'~ --.'. .- '~.._' - ..' .' -,' . -" . .:...... ...... '.'~ -:":. : ' " -, :<:'>>':.:"'>; '.:,'":." .....,..', . ".. '., ....:...-. .....' .....:...-:,:.:.. ',,' '".; .;...-;...:.,. :.:": .' ",:;' .... '. ''':~.' "', ~ '..... ~ ... ' . '. ,.. . ':' " ,..,.,; .~. .... .... ....1.... ".' .......:.... .- ,. .-., -." .' P.2 RUG 23 '94 12:41PM COX EXEC STAFF FAX 619/266-5555 S1se Fu.ral Boule,"rd San 01.... CA e21 05,548& Tel. (eUI2u.Q251 cmc COlC~ble SOn DIegO. Inc. August 23, 1994 Mr. Rod Davis Director Chuta Vista Chamber of Commerce 233 Fourth Avenue Chula Vista, CA 91910 Dear Rod: I'm pleased to inform you that Cox Cable San Diego will commit to the City of Chula Vista to provIde office automation equipment, I.e., Fax machine, personal computer, copiers, etc. for the Telecenter on East H Street. This commitment is subject to the following conditions: Cox will provide, or arrange to provide, at least $50,000 (retail value) of office automation equipment for usage in the Telecenter location on East H Street. The equipment ~ill be phased in to the Cente.r cjuring Al;!gust, September and October of 1994. w.u.. >'l1'f,;"'''''H ;j .J..x, ~...... C,rMnfJol(".,J", ~-~l In consideration of providing the equipment, Cox will be abie to place the Cox name on the exterior of the building and all promotional/collateral materials provided by the Center. Additionaily, Cox will have access to operational Information related to the Center. (Information such as financial and usage data.) Cox agrees to accept an advisory role in on-going development of the Center to contribute to the success of the Center. At the end of the first year, Cox may elect to discontinue involvement in the Telecenter.v ~y equipment purchas~d by .I Cox will remain the property of Cox. wlt'l<~f NoS 01 ~ l!f{'tv.p'iC4 ~~ Cox will have the first right of refusal to take over the Center upon expiration of grant funding"-ts...;,..,.......t. o.-.,q (;I.y> d4S'.RC~ s~~t (fI"C<..sy6.1. k ~ ,,--I-.~ During the first year of operation, the City of Chula Vista will be responsible for all expenses associated with the Center inciuding, but not limited to lease payments, utilities, paper supplies, insurance, salaries, etc. The City will also provide on site coordination of all activities rRlated to the Center. 20 cf~ 3 ";':' ,~~.: ::;~'~:~'..'~~(~:':: ;'.~',:,:~~.:~: .~::/ ;".7~::-,:... ~~: '.~.~:, w J <..: : .-:.: :': -: - :.'. > 7; "::.~. ...:.:. .:: : ':' _~\".;...:. ..;:.~'~.'.-".."f" ~,< ~~'.'~.::.':': ....:::(.; .;.....:..; ....... AUG 23 '94 12:41PM COX EXEC STAFF FAX 619/266-5555 ,......... ...... ..... P.1 Rod, Cox Cable Is eager to work with the City to develop the Telecenter In to the most successful Center in the nation. We look forward to working together on this project. Sincerely, fi Steve Gautereaux Vice President, Technical Development SG:dtl 20cf- '-I