Loading...
HomeMy WebLinkAbout1994/08/23 Item 10 COUNCIL AGENDA STATEMENT /7/'l~ MEETING DATE Resolution Approving South Chula vista Library Change Order No.8 with Douglas E. Barnhart, Inc., for framing, lighting, mechanical/electrical and other miscellaneous changes. SUBMITTED BY: Director of Public works~ Library Director~\. REVIEWED BY: City Manager~~~ (4/5ths Vote: Yes___No-K-) On November 2, 1993, Council awarded the construction contract for the South Chula vista Library to Douglas .E. Barnhart, Inc. Construction of the South Chula vista Library is being monitored jointly by the project management firms of Starboard, Inc. and Project Solutions, Inc. as well as by the City's Buildings project Supervisor. They have worked with the California State Library, the contractor and the architect to insure that the changes included in change Order No. 8 are necessary and advisable and that the City achieves the greatest possible value. Since the Library Construction and Renovation Bond Act grant provides for reimbursement for 65% of the building project, including change orders, all change orders must also be approved by the State Bond Act Manager. ITEM Auqust 23. /0 1994 ITEM TITLE: RECOMMENDATION: That Council approve Change Order No.8 inclusive. BOARD/COMMISSION RECOMMENDATION: Not Applicable DISCUSSION: change Order No.8, as approved by the State Bond totals $10,556 and incorporates a number of elements. the work is as follows: Act Manager, The scope of Framinq 1. The manufacturer of the book theft security system has recently provided detailed specifications that require a change in the design of the detection system enclosure at the Literacy/Meeting Room entrance to insure that there is no metal within three feet of the system. Add: $3,912 2. Reconfigure metal stud framing in the pyramids to accommodate HVAC duct work and insulation. Add: $3,458 /II,j ITEM / () MEETING DATE , PAGE 2 8/23/94 3. Adjust framing to conceal track and jamb for Main Entrance Door and to allow the doors to be manually opened during loss of power as required by the Fire Marshal. Add: $997 4. Modify walls adjacent to Children's Room Emergency Exit to meet handicapped requirements. Add: $835 5. Modify Children's story Room more privacy within the room request. entrance to create per the Library's Add: $541 6. Add roof cricket (built-up plywood and framing) at one specific spot (gridline 9.3) to prevent water pooling and insure adequate drainage. Add: $830 Mechanical/Electrical 1. Add cut outs in the mechanical mezzanine for additional ventilation below the equipment per the mechanical engineer's recommendation. Add: $1,424 2. Relocate electrical panel due to conflicts in electrical and mechanical drawings. Add: $1,404 3. Relocate two smoke detectors, add one motion sensor and relocate one speaker per Fire Marshal's request. Add: $2,195 Liqhtinq 1. Delete light fixtures inside the small round skylights located in Children's story Hour Room due to height of the lights above the floor and the difficulty in maintaining them. The deletion of /~..J.. ITEM /p, PAGE 3 MEETING DATE 8/23/94 these light fixtures will not affect overall light levels in the room. Credit: $7,616 2. Add additional downlights at the browsing area to increase light levels for readers per the state Library Bond Act Manager and the Library. Add: $3,308 Miscellaneous 1. Increase depth of Avonite baby changing tables in the restrooms from 24 inches to 30 inches in the Children's Room for safety reasons. Add: $122 2. Consolidate all fountain pool equipment into one vaul t for ease of maintenance. Delete duplicate control panel and wiring. Credit: $854. As required by the Library Construction and Renovation Bond Act, the elements in change Order No. 8 have been approved by the Library Bond Act Manager. Staff is in agreement that the proposed changes are required, however, there is disagreement as to who is responsible for the cost of these changes. Staff is proceeding with Change Order No. 8 in order not to delay completion of the library. However, approval of this change order does not waive any claims the City may have against the architect for errors in design. Staff will be meeting with the City Attorney to discuss the City's rights and Council will be advised as appropriate. Previous Chanqe Orders Previously approved changer Orders 1 - 7, for a wide variety of elements, have totalled $200,302.46 and include: Change Order No. 1 was a reduction in the scope of work and reduced the bid amount by $464,783. This Change Order did not impact the contingency fund and is not included in the overall tally. Change Order No. lA, totalling $7,302.46, was for Builder's Risk Course of Construction Insurance and removal of concrete footings. Change Order No.2, totalling $4,910, was for additional conduit, revised glu-lams and two junction boxes. I/)-J ITEM J tl, PAGE 4 MEETING DATE 8/23/94 Change Order No.3, totalling $22,182, was for landscaping and irrigation installation. Funding for a portion of this change order ($18,682) was provided by the Public Works Department. change Order No.4, totally $9,588, was for a variety of elements. change Order No. 5 for City initiated, utility or code required, HVAC coordination and force account work totaled $93,416. change Order No.6 totaled $17,195 and added an exterior fountain in the entrance courtyard. The entire Change Order was funded by the Friends of the Chula vista Public Library. Change Order No.7 totaled $45,709 for lighting, sound insulation, structural elements and other miscellaneous changes. Future Chanqe Orders The Project Manager continues to estimate that no more than fifty percent of the contingency budget will ever be needed for this project. Future change orders are anticipated to accommodate City/library initiated requests to increase lighting in the entrance courtyard for security/safety purposes and to increase the number of power outlets along one wall in the Computer Lab. Additionally, the wrong colored exterior wall product was to the site which needed to be immediately rectified. City Manager's approval, the product was returned and The City is currently in negotiations over this item. delivered With the retinted. FISCAL IMPACT: The proposed Change Order No. 8 totals $10,556. Funding is available in the South Chu1a vista Library project's contingency fund. The Library Construction and Renovation Bond Act grant reimburses 65% or $6,861. The City's share is 35% or $3,695. The total aggregate of change order work funded with library construction funds (#la through 8, inclusive) is $210,858.46 or 3.5% of the bid award. There has been a $35,877 increase in the contingency fund due to monies coming from the Public Works Department for public right-of-way improvements and from the Friends of the Library for the exterior entrance fountain. The remaining balance of the library's contingency fund will be $434,228.54 after the deduction of Change Order No.7. I~" "I RESOLUTION NO. 17/,.25' RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING SOUTH CHULA VISTA LIBRARY CHANGE ORDER NO. 8 WITH DOUGLAS E. BARNHART, INC., FOR FRAMING, LIGHTING, MECHANICAL/ELECTRICAL AND OTHER MISCELLANEOUS CHANGES WHEREAS, on November 2, 1993, Council awarded the construction contract for the South Chula vista Library to Douglas E. Barnhart, Inc.; and WHEREAS, construction of the South Chula vista being monitored jointly by the project management starboard, Inc. and Project Solutions, Inc. as well City'S Building Projects Supervisor; and Library is firms of as by the WHEREAS, Change Order No.8, as approved by the State Bond Act Manger, totals $10,556 and incorporates a number of elements including framing, mechanical/electrical, lighting and other miscellaneous changes necessary to meet State Library requirements; and WHEREAS, the project management firms have worked with the California State Library, the contractor and the architect to insure that the changes included in Change Order No. 8 are necessary and advisable and that the City achieves the greatest possible value. NOW, THEREFORE, BE IT RESOLVED the City Council of the city of Chula vista does hereby approve South Chula vista Library Change Order No. 8 with Douglas E. Barnhart, Inc. in the amount of $10,556 for framing, lighting, mechanical/electrical and other miscellaneous changes. Presented by A7r ed a , 't ! I o formfy David Palmer, Library Director A..INu./ a d, city Bruce M. Attorney C:\rs\library.co8 1""5" /10- 6 STATE LIBRARY INITIATOR ~ 8 PROJECT NO. P86-032 CITY OF CHULA VISTA CHANGE IN CONTRACT CHANGE ORDER NO: DATE: JOB ~ CONTRACT: CONTRACTOR: 008 COUNCIL APPROVAL: August 9, 1994 DATE: LB-125 South Chula Vista Library Douglas E. Barnhart Inc. The following addition executed September 22, Douglas E. Barnhart Inc. shall be made to INCREASE the contract 1993 between the City of Chula Vista and REMARKS AND DETAILS: Changes in plans and specifications at an agreed upon pr ice. Change order ~ 008 includes several proposals which are all requested by either City staff or by the Architect to enhance the remodel project at the South Chula vista Library. An itemized breakdown follows: SEE ATTACHED DOCUMENTATION CHANGE ORDER #008 SUM: s 10,556.00 ORIGINAL CONTRACT AMOUNT S 5,973,201.00 S 200,302.46 S 6,173,503.46 S 10,556.00 S 6,184,059.46 PREVIOUS CHANGE ORDERS TOTAL PREVIOUS CONTRACT AMOUNT THIS CHANGE ORDER NO.008 REVISED TOTAL CONTRACT It is agreed performed and contract and hereto. by the undersigned that all extra work mater ial furnished in accordance wi th the in accordance with the statement,if any, shall be original attached APPROVED BY: APPROVED BY: John P. Lippitt Director Of Public Works City Of Chula Vista Douglas E. Barnhart Owner Douglas E. Barnhart Inc. ORDERED BY: GENERATED BY: Dick Thompson Ci ty Of Chula Vista /p... 7 Building Project Supervisor Albert deBerardines Project Manager Starboard Construction Inc. / CONSTRUCTION CONTINGENCY FISCAL INFORMATION CONSTRUCTION CONTINGENCY Original Contingency Allowance: Net Change All Previous Change Orders: Contingency Allowance Ballance Available: BUDGET INCREASE FUNDING SOURCE PUBLIC IMPROVEMENTS ($18,682.00) BUDGET INCREASE FUNDING SOURCE FRIENDS OF THE LIBRARY ($17,195.00) Net Change This Change Order H008 New Contingency Allowance Balance: It? - 8" $609,210.00 <$200,302.46> $408,907.54 $427,589.54 $444,784.54 <$10,556.00> $434,228.54 SUMMARY OF CHANGE ORDER NO. 008 1. During the construction process, it was determined that an aesthetic benefit to the project would be achieved to conceal the theft deterrent system at the literacy center entrance and revise door #132 from a steel gate to wood doors. ADD $3,912.00 2. The mezzanine area that houses the mechanical unit is extremely tight and does not allow ventilation below the equipment. The mechanical engineer recommends providing cut-outs in the mechanical screen to provide cross-ventilation. ADD $1,424.00 3. The metal stud framing in the pyramids must be re- configured to accommodate the H. V.A.C. duct work and insulation. (log No. 71 and 68) ADD $3,458.00 4. Provide framing to conceal track and jamb for door # 101. ADD $997.00 5. Add roof cricket at grid line 9.3 to facilitate roof drainage. ADD $830.00 6. Modify walls adjacent to door # 112 to meet handicap requirements. ADD $835.00 7. The wall opening detail at the children's story hour room is too large and will cause distraction from the adjacent space. Solution is to fir in wall opening to create more privacy in this space. ADD $541. 00 8. Increase depth of Avonite changing table from 24" to 30" at rooms 107 and 108. ADD $122.00 ;".9 9. The specified fixture at the children's area ceiling located inside the round skylights was provided to enhance the architectural ambiance in the space. Due to the height of the lights above the floor and the difficulty of access for maintenance, the project team recommends deletion of this fixture type O. The deletion of ~hese fixtures will not affect light levels for reading. CREDIT <$7,616.00> 10. In discussion with the state Library, additional down lights at the browsing area are recommended to increase light levels in the space. ADD $3,308.00 11. Various control at rooms located. conflicts exist between electrical drawing devices verse mechanical drawings and conflict 123 and 124. Motor control devices to be re- ADD $1,404.00 12. The following are requests by the Fire Marshall and miscellaneous electrical devices that need to be relocated. A. Provide two (2) smoke detectors at mezzanine. ADD $1,100.00 B. Add one (1) motion sensor in room 150. ADD $840.00 C. Re-Locate one (1) speaker in reading court yard. ADD $243.00 13. Value engineering allowed consolidated in one (1) vault. and wiring to be deleted. pool equipment to be Duplicate control panel CREDIT <$854.00> /" 'It?