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HomeMy WebLinkAbout1994/09/20 Item 14 REVIEWED BY: a>UNOL AGENDA STAlEMENT ~J....l Item'J I , Meeting Date .., z./ 1"1 Resolution J 7 ~5 ~ending and amending the Service Provider Agreement between the City and the YMCA; and extending the Service Provider Agreement between the City and the Boys and Girls Club, to provide youth programming services for FY 94/95 Director of Parks and Rtx;reaticfJ1~ Jt! ' /It- City Manager (Yk/lb (4/5ths Vote: Yes _ No ...XJ ITEM 1II1,E: SUBl\1n lID BY: When the City Council adopted the FY 94/95 budget, it included provisions to fund the Youth ACTION Program at a level of $75,820 through the General Fmd. Of this total, $19,010 is designated for the Junior High Outreach component, coordinated by the YMCA of San Diego Comty South Bay Branch, and $14,287 is designated for the Late Night component, coordinated by the Boys & Girls Club of Chula Vista. The remaining funds are utilized by the Department to administer the High School Happenings Program, special events, and transportation. The origina1 Service Provider Agreements approved by the City Comcil on September 14, 1993 with the South Bay Family YMCA and the Boys & Girls Club of Chula Vista were for a 12-month period beginning in September 15, 1993 and ending in September 14, 1994. RECOMMENDATION: That the City Council adopt the resolution: 1. Extending the origina1 Service Provider Agreement between the City and the YMCA of San Diego Comty South Bay Branch, for October through Jme in FY 94/95, in the amomt of$19,010 for the provision of Junior High Outreach programming; and 2. Extending the origina1 Service Provider Agreement between the City and the Boys & Girls Club ofChula Vista for October through Jme in FY 94/95, in the amomt of $14,287 for the provision of Late Night Teen Rtx;reation programming; and 3. Amending the contract with the YMCA to provide for youth programming services at Chula Vista Middle School; and 4. Authorizing the Director of Parks and Recreation to sign Service Provider Agreements and extensions. BOARDSIaJMMISSIONS RECOMMENDATION: N/A DISCUSSION: During the past year, the Junior High Outreach and Late Night program components have continued to grow. By the end of the 1993-94 school year, the South Bay F.:amily YMCA's PRYDE Program (\\hich is the fomdation for the Junior High Outreach componentfbad a1most 80 regular participants attending the four middle/junior high school sites (Hilltop, Castle Park. Bonita Vista, and Chula Vista). Although this after-school program reduced the number of sites to two during the summer, interest and participation levels in the program have continued It is anticipated that ~ lIfIdition of the Learn and Serve America grant (in the amount of $36,883) recently awarded to the Parks ~Rtx;reation Department to build a service learning/community service component into the basic PRYDE jttlgram will attract more youth to this after-school program. \ "4- \ ~ :1;13/91 ~ {2~<( CST-a.A ~ ~~ [EXl"ENY AP.An] Item I V Meeting Date ~ The Boys & Girls Club's Late Night Teen program continues to draw an average of 500 youth each week to the late night activities at its Oleander Branch and the "L" Street Branch/Community Youth Center. In addition,. the Midnight Basketball Program, that was instituted this spring, drew more than 60 players between the ages of 16 and 20. Volunteers from the Police Activities League (pAL) were instrumental in the program's success by providing coaches, referees, etc. In late May, the Club was invited to send a team to a state tournament hosted by the Oceanside Boys & Girls Club; and the team from Chula Vista competed well enough against the other eleven teams to win the tournament. Funds will be disbursed on a monthly basis through a City purchase order upon receipt from the agencies of such submittals including, but not limited to, employee timesheets, expenditure receipts, and monthly service and fmancial reports. In addition, agencies will be expected to participate in a qualitative assessment of the Youth ACTION Program. This qualitative assessment will include distribution of questionnaires to program participants, staff, and teachers at least once during the 100month period covered by the Service Provider Agreement extensions. Future nmtract Extension Provisions It is anticipated that the City will continue to view youth services as a priority area for City involvement and fmancial support for at least the next five years. In order to expedite the Agreement extension process, the Department recommends that the City Council authorize the Director of Parks and Recreation to approve and sign any extensions to the existing Agreements, solely dependent on continued annual Council approval of budget funds for this program. The amended Service Provider Agreements state that the Agreements may be extended for five (5) successive one-year tenns by the signature of the Director of Parks and Recreation and Agency Director before the next extension begins on July I of that year. Extensions will expire on June 30 in the year 2000, at which time the program and the respective Agreements are to be evaluated by the Parks and Recreation Department, the YMCA of San Diego County South Bay Branch, and the Boys & Girls Club of Chula Vista. A mid-year report on program activities will be submitted to the City Council in JanuarytFebruary 1995. FISC\L IMPACf: No new funding is required at this time to continue implementing the Junior High Outreach and Late Night Teen Recreation program components of the Youth ACTION Program. In the FY 94/95 budget, $19,010 and $14,287 was appropriated for the Junior High Outreach and Late Night Teen program components, respectively. This recommendation is to approve extending the current Service Provider Agreements with both the YMCA of San Diego County South Bay Branch (and to amend the agreement with the YMCA) and the Boys & Girls Club of Chula Vista for the remainder of FY 94/95. Attachments: . ,AA ~#. B. ~~ C. Youth After-school Recreation Service Provider Agreement - YMCA of San Diego County South Bay Branch Late Night Recreation Service Provider Agreement - Boys & Girls Club of Chula Vista Summary of Spring 1994 Junior High Outreach and Late Night Teen Recreation Participant Survey Results [EJCTEJ'r{~.J\13J 2 ... ''4-2 RESOLUTION NO. 17~5'~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA EXTENDING AND AMENDING THE SERVICE PROVIDER AGREEMENT BETWEEN THE CITY AND THE YMCA; AND EXTENDING THE SERVICE PROVIDER AGREEMENT BETWEEN THE CITY AND THE BOYS AND GIRLS CLUB, TO PROVIDE YOUTH PROGRAMMING SERVICES FOR FY 94/95 WHEREAS, when the City Council adopteC1 the FY 94/95 budget, it included provisions to fund the Youth ACTION Program at a level of $75,820 through the General Fund; and WHEREAS, of this total, $19,010 is designated for the Junior High Outreach component, coordinated by the YMCA of San Diego County south Bay Branch, and $14,2867 is designated for the Late Night component, coordinated by the BOys & Girls Club of Chula Vista; and WHEREAS, the remaining funds are utilized Department to administer the High School Happenings special events, and transportation; and by the Program, WHEREAS, the original service Provider Agreements approved by the City Council on september 14, 1993 with the South Bay Family YMCA and the Boys & Girls Club of Chula vista were for a 12-month period beginning in September 15, 1993 and ending in September 14, 1994. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula vista does hereby extend the original Service Provider Agreement between the City and the YMCA of San Diego County South Bay Branch, for October through June in FY 94/95, in the amount of $19,010 for the provision of Junior High Outreach programming. BE IT FURTHER RESOLVED that the City Council does hereby extend the original service Provider Agreement between the City and the Boys & Girls Club of Chula vista for October through June in FY 94/95, in the amount of $14,287 for the provision of Late Night Teen Recreation programming. BE IT FURTHER RESOLVED that the City Council amend the contract with the YMCA to provide for youth serving at Chula vista Middle School. does hereby programming BE IT FURTHER RESOLVED that the Director Recreation is hereby authorized to sign Service provi and extensions. Parks and Agreements Presented by ov1" Jess Valenzuela, Director Parks and Recreation Of~ , '" - 3 Bruce M. Attorney THIS PAGE BLANK ,t?-}' - , 'I-'f " ATTACHMENT A-I YOUTH AFTER SCHOOL RECREATION SERVICE PROVIDER AGREEMENT EXTENSION TIllS AGREEMENT is made and entered into as of the latest date appearing opposite the signatures of the respective parties hereto, by and between YMCA of San Diego County South Bay Branch, a nonprofit Public Benefit Corporation (hereinafter referred to as "Agency") and the City of CHULA VISTA, a municipal corporation (hereinafter referred to as "City"), concerning the provision of recreation programming for residents of the City ofChula Vista. NOW, THEREFORE, it is agreed by and between Agency and City as follows: I. Agency will provide ("Agency's Program ") ten (10) hours per week, of after-school hours recreation programming for a 39 week session during the school year; and twenty (20) hours per week for the 13 weeks of non-school session, and ten (10) hours of staffing for Special Event programs (an event which departs from the routine, and is considered a program highlight), during the time period of the Agreement, under the terms and conditions of Agency's Proposal, attached hereto and incorporated herein as Exhibit "A". The provisions of the Agreement shall control over any inconsistencies or ambiguities in Agency's Proposal. 2. Agency shall conduct Agency's Program, at Bonita, Castle Park, Chula Vista, and Hilltop Middle Schools, except that they will be relieved from performance if they try, in good faith and with best efforts to get an agreement for facility use with Sweetwater Union High School District, but are unable to do so. 3. It is agreed that the City will provide $5,860 ("Funds") to offset cost for staffing and supplies for each of the four sites for the period of this Agreement. Funds shall be disbursed monthly through a City purchase order on receipt from Agency of such submittals (" Submittals") as may be reasonably required by City, including, but not limited to, time sheets, expenditure receipts, and such forms as may be required by the Director of Parks and Recreation. It is the expectation of the parties that the Funds are intended only to cover staffing and non-personnel expense such as recreation and office supplies, printing and mileage. The total non-personnel expense funds budgeted may be expended during the first month of the Agreement, if necessary, and approved in advance by the City. The Funds shall not be used to pay for staff in excess of 660 hours, per site, cumulatively, of programming. Staff 660 bours 55110 The maximum non-personnel allocation is $750, per site, and may include office supplies, recreation supplies, printing, duplicating, mileage and any other appropriate expenses. Non-Personnel Expense: $750 1 J1f -- '''t- :s ATTACHMENT A-2 4. CONSIDERATION - It is agreed that the Agency will absorb other necessary expenses for required services in connection with the Agency Program as their portion of the Agreement. 5. TERM - The term of this agreement shall be for a period of 10 months commencing on September I, 1994, and terminating June 30, 1995. This agreemenf may be terminated by either party upon thirty (30) days written notice. The agreement may be terminated if one party fails to appropriate sufficient funds for the program as described in this agreement or any subsequent agreement extensions. Upon agreement of both parties, the term of this agreement may be extended for five (5) successive one year terms by the signature of the Director of Parks and Recreation and Agency Director before the next extension begins on July 1. Extensions will expire on June 30 in the year 2000, at which time the program and the agreement are to be evaluated by both parties. 6. NOTICE - Any notice required or permitted pursuant to this Agreement, shall be given by personal service or by deposit of the same in the U.S. Mail, postage prepaid and addressed to the parties as follows: Agency: Richard Collato, President/CEO YMCA of San Diego County South Bay Branch 47]5 Viewridge Avenue, Suite 100 San Diego, CA 92]23 City: Director of Parks and Recreation City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 7. COMMUNICATION - It is agreed that Agency will report monthly, before each disbursement is to be made, on financial expenditures, programs offered, attendance, and a brief evaluation of activities on form provided by City, as Exhibit "B", as may from time to time be amended by the City. It is agreed that Agency will conduct surveys with the student participants, school staff, and recreation staff utilizing form provided by City, as Exhibit "C". Data obtained from surveys should be included in the final report. It is agreed that Agency will participate in the montly Youth Coalition Meetings. It is agreed that, by July] 5, ] 995, Agency will submit a year-end report summarizing the entire program including the survey data, together with a financial summary, to the City of Chula Vista. 2 ~ ''''k A-3 8. INDEMNIFICATION AND INSURANCE - Throughout the term of the Agreement, at Agency's sole cost and expense, Agency shall keep or cause to be kept in full force and effect, for the mutual benefit of City and Agency, comprehensive, broad form, general commercial liability insurance against claims and liability for personal injury, death, or property damage arising from Agency's operations, providing protection of at least One Million Dollars ($1,000,000) combined single limit. All insurance required by this provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and rated A-5 or better in Best's Key Ratings, or the substantial equivalent satisfactory to the Risk Manager of the City ofChula Vista. Agency agrees the City, its elected officials, officers and employees shall be named additional insured on all such policies. All such policies shall contain language, to the extent obtainable, to the effect that (1) the insurer waives the right' of subrogation against City and City's agents and representatives, (2) the policies are primary and noncontributing with any insurance that may be carried by City, and (3) they cannot be cancelled or materially changed except after thirty (30) days notice by the insurer to the City. Agency shall furnish City with certificates and policy endorsements evidencing the coverage outlined in this section. Agency agrees that it will indemnify and hold City and its elected officials, officers, agents, and employees free and harmless from all claims for damage to persons or property by reason of Agency's negligence or intentional acts or those of Agency's officers, employees, agents or invites in connection with Agency's provision of special event and recreation programming, to the maximum extent allowed by law. 9. PERMITS/CHARGES - Agency shall, at its sole cost and expense, obtain any and all other governmental permits, approvals or concurrences required. Further, Agency agrees that it shall promptly pay all charges required from private persons or corporations for which it is responsible, including, but not limited to food, beverage and services and supply purchases, relating to providing a Middle School after-school recreation program, and to protect and hold City harmless from any failure to make any such payment. 10. TRANSFER OR ASSIGNMENT - Agency shall not assign or transfer this permit, or any interest therein, nor shall this Agreement be subject to transfer or assignment by any court in any proceeding in which the Agency is involved without the Director of Parks and Recreation's prior written approval of such assignment or transfer. 3 ~ I 't......, A-4 Now therefore, the parties hereto, having read and understood the terms and conditions of this agreement, do hereby express their consent to the terms hereof by setting their hand hereto on the date set forth adjacent thereto Dated: September 7,1994 City ofChula Vista by: Jess Valenzuela, Director of Parks and Recreation Agency: YMCA of San Diego County South Bay Branch by: its (title) A IT ACHMENTS: Exhibit "A" - Agency Proposal Exhibit "B" - Monthly Reporting Document Exhibit "C" - Survey Documents Y APsign.094 4 ~ , "i -i ~~ . It SO Fourth Avenue Chula Vista, CA 91910 (619) 422.8354 FAX (619) 422-4412 A -5 Board of 1I.N1gement "3-94 r mnh, Chair \ ;naJrs" t. P.I Cavanaugh Sandy Murphy Ken Baumgar1ner 1.1.. Pradtls Bruce Sloan. Secr.lary.t....urer Larry Cunningham. Past Chair Dear Mr. Valenzuela: lIember~' Vf\ce -'costa Penny Allen Don Bhnd Joanne Carson JR Chintengco Melvin Cowherd Greg COI Chuck Day Geri Oil~ngham Rick Emerson M.e Finch Belmda Fon.os Doug F ullor Robert Garcia Kerth Genlry Of Libby G<1 Cmdy Grady r '.rt H<1d1 , Hun:er .11 Johnson Dick Kau David Malcolm Armando Martmez Dan Mendez Dave Michelson Ken Monsen Peler Moore Of. Elizabeth Robinson Grog Sandoval Ken Screeton Art Sellgren John Shockley Jr. 1.10 ihomas Spindler Rlc Wilhams Brad Wason tone Williams, ExOCUlive DIrector . . Herillgo Club Thank you for your conslderatJon of our proposal. P.nny & David A..n Chris & Sandy Chase Willllm Choverton Mel & Midge Cowherd Pany Erickson Doug & Barl>ara Fuller Ron & Pan, Johnson Don Slm ....."Wilhams August 23. 1993 Mr. Jess Valenzuela, Director City of Chula Vista Parks and Recreation Dept. 276 Fourth Avenue Chula Vista. CA 91910 The South Bay Family YMCA, Boys & Girls Club of Chula Vista and South Bay Community Services are submitting a collaborative proposal for the Youth Action Program. Our proposal covers outreach at Hilltop, Castle Park and Bonita Junior High Schools. The junior high outreach component will involve setting up YMCA PRYDE, a proven self-esteem building program, at all three sites. Each agency will handle a component of the program. YMCA Pryde is a youth outreach, substance abuse and gang prevention program which moves youth through four levels: PRYDE in self, family, community, and the future. PRYDE strategies include peer counseling. social and recreational activities, multi-cultural events, community service projects, and family interaction. We will also establish youth advisory committees at each site to help with the planning and implementation of the program. Our collaboration is requesting $17.580 to fund the Junior High Outreach. Each site will be allocated $5,860 to be used as follows: $5,110 for personnel expenses and $750 for equipment, supplies, training and administration. The South Bay Family YMCA will serve as the fiscal agent for this collaborative effort. The YMCA. Boys & Girls Club and SBCS will provide in kind services from existing resources which will optimize the use of City funds to serve youth in our community. Sincerely. ~~ Tina Williams Executive Director Mission Statamant "The South Bay Family YMCA is dedicated to improving the quality of human life and to helping all peoplE realize their fullest potential as children of God through development of the spirit, mind and body. . h,,~ ,.,.. l"t-q CHULA VISTA YOUTH ACTION PROGRAM JUNIOR HIGH OUTREACH (SOUTH BAY FAMILY YMCA) MONTHLY FINANCIAUACTlVITY REPORT A-6 REPORT FOR MONTH OF: FINANCIAL EXPENSES Personnel Non-Personnel Total Expenses for Month PROGRAM ACTIVITIES (ATTENDANCE) Site Total for Month Ava. Dailv Attendance Bonita Castle Park Chula Vista Hilltop SPECIAL ACTIVITIES (INCLUDING SPECIAL EVENTS. FIELD TRIPS. ETC.) Please list the special activities provided by the Program during the month, including level of participation (e.g., attendance). Please attach to this report a narrative summary of program activities. highlights, etc. This infonnation will be used In quarter1y reports to the Mayor and City Council. MONTHRPT.YMC P"-;<f. -~ CHULA VISTA YOUTH ACTION PROGRAM PARTICIPANT QUESTIONNAIRE A-7 After-School Recreation Program Site 2. Grade 3. Age 4. How often do you come to the After-School Recreation Program? (check one) 1-2 days a week 3-4 days a week 5-6 days a week less than once a week 5. Before you started coming to the After-School Recreation Program. what did you usually do after school? (check one) Stayed home with adult supervision Stayed home with no adult supervision Hung out with friends with some adult supervision Hung out with friends with no adult supervision Other (please specify) 6. What activity do you like best at the After-School Recreation Program? 7. How do you feel about the Recreation Leaders in the program? Yes No Sometimes a. They are helpful b. They are caring c. They are fun d. They are easy to talk to e. They are dependable - over - ps.H , "\- \ \ A-8 8. Since you have been in the After-School Recreation Program, do you like school better? A lot better Better Same as before Like it less Like it a lot less 9. Do you feel safe at the Mter-School Recreation Program? Yes No Sometimes (please list what makes you feel unsafe sometimes) 10. Do you feel safe in your neighborhood? Yes No Sometimes (please list what makes you feel unsafe sometimes) 11. What would you like to change to make the program better? 12. Additional comments: PARTICIP.SVY 08{12;1l3 ~ ''4-1'3.. A-9 CHlILA VISTA YOUTH ACTION PROGRAM RECREATION LEADER QUESTIONNAIRE Name (Optional) 2. After-School Recreation Program Site 3. Position Title 4. Please rate the following areas of the After-School Recreation Program at your site: Excellent Good Adequate Fair Poor a. sports activities b. arts & crafts activities c. special clubs d. special events e. homework assistance f. library program g. other (please list) 5. Please rate the quality of the work environment at your site: Excellent Good Adequate Fair Poor a. staff relations b. physical surroundings c. availability of materials and supplies d. safety of environment e. support from school staff f. support from parents g. support from agency ancVor Parks and Recreation administra tion - over - .J ~ ./:r I 'i-t ~ A-IO 6. In what ways have parents been involved in the program? 7. In recruiting children to the program, what strategies were used to reach children most in need of the services offered? 8. What do you feel would make recruitment to the program more efficient? 9. Please describe any aspects of the Youth ACTION Program (overall) that you would like to see improved. 10. Additional comments: RECLDER.SVY O!\,1:I,I\J3 L- .h2 ;, I ~..I \.( CHULA VISTA YOUTH ACTION PROGRAM SCHOOL STAFF (TEACHER) QUESTIONNAIRE 1. School 2. Grade Level 3. Please rate the After-School Recreation Program in the following areas: Excellent Good Adequate Fair Poor a. recreational activities offered b. library program c. homework assistance d. . safety awareness of leaders e. attitudes of leaders toward youth f. motivation of leaders g. cooperation of leaders h. communication with parents and teachers 4. Compared to the rest of your class, the students involved in the After-School Recreation Program are: MUCH MUCH WORSE WORSE SAME BETTER BETTER IN THEIR ... a. abili ty to get along with others b. grades on school work c. attitude towards school d. attendance e. attentiveness in class f. self-esteem g. communication skills h. overall disposition - over - ~ , "i-\ 5 A-12 5. What do you feel the program has accomplished so far for: Students Parents Teachers 6. What would you like to see the program accomplish in the future? 7. Please list any problems or concerns you have regarding the program. 8. Please list any activities or programs you would like to see added to the present After-School Recreation Program. 9. Are there youth whom you believe would benefit from the program. but do not currently attend? If "yes", please list. We will do our best to contact these youth and get them involved in the program. 10. Additional Co=ents: TEACHER.SVY 081]:1,93 ,)~"! J V 1\4...'<<- ATTACHMENT B-1 LATE NIGHT TEEN RECREATION SERVICE PROVIDER AGREEMENT EXTENSION THIS AGREEMENT is made and entered into as of the latest date appearing opposite the signatures of the respective parties hereto, by and between Boys & Girls Club of Chula Vista, a nonprofit Corporation (hereinafter referred to as "Agency") and the City of CHULA VISTA, a municipal corporation (hereinafter referred to as "City"), concerning the provision of recreation programming for residents of the City of Chula Vista. NOW, THEREFORE, it is agreed by and between Agency and City as follows: I. Agency will provide ("Agency's Program") at the "L" Street or the Oleander Branch of the Boys & Girls Club ofChula Vista for a minimum often hours for two evenings a week of Late Night Teen programming. Agency to offer program one weekend evening and one other evening during the week based on recommendations from Youth Advisory Committee. Special Event programs (an event which departs from the routine, and is considered a program highlight), could occur and be expanded to other areas of city such as Oleander Boys & Girls Club site during the time period of the Agreeinent, under the terms and conditions of Agency's Proposal, attached hereto and incorporated herein as Exhibit A. The provisions of this Agreement shall control over any inconsistencies or ambiguities in Agency's Proposal. 2. It is agreed that the City will provide $14,288 ("Funds") to offset cost for staffing and supplies for the period of this Agreement. Funds shall be disbursed monthly through a City purchase order on receipt from Agency of such submittals ("submittals") as may be reasonably required by City, including, but not limited to, time sheets, expenditure receipts, and such forms as may be required by the Director of Parks and Recreation. It is the expectation of the parties that the Funds are intended only to cover the following minimal staffing pattern and non-personnel expense such as recreation and office supplies, printing and mileage. The total non-personnel expense funds budgeted may be expended during the first month of the Agreement, if necessary, and approved in advance by the City. The Funds shall not be used to pay for staff in excess of 1600 hours, cumulatively, of programming. Staff 1600 hours $13,553 The maximum non-personnel allocation is $735 and may include office supplies, recreation supplies, printing, d~plicating, mileage and any other appropriate expenses. Non-Personnel Expense: $ 735 I .P /r I '4 -I"" 3. CONSIDERATION - It is agreed that the Agency will absorb other necessary expenses for required services in connection with the Agency Program as their portion of the Agreement. 4. TERM - The term of this agreement shall be for a period 0['10 months commencing on September I, 1994, and terminating June 30, 1995. This agreement may be terminated by either party upon thirty (30) days written notice. The agreement may be terminated if one party fails to appropriate sufficient funds for the program as described in this agreement or any subsequent agrt:ement extensions. Upon agreement of both parties, the term of this agreement may be extended for five (5) successive one year terms by the signature of the Director of Parks and Recreation and Agency Director before the next extension begins on July I. Extensions will expire on June 30 in the year 2000, at which time the p~ogram and the agreement are to be evaluated by both parties. 5. NOTICE - Any notice required or permitted pursuant to this Agreement, shall be given by personal service or by deposit of the same in the U.S. Mail, postage prepaid and addressed tothe parties as follows: Agency: W. Scott Mosher, Executive Director Boys & Girls Club ofChula Vista 1301 Oleander Avenue Chula Vista, CA 9191 I City: Director of Parks and Recreation City ofChula Vista 276 Fourth Avenue Chula Vista, CA 91910 6. COMMUNICA nON - It is agreed that Agency will report monthly, before each disbursement is to be made, on financial expenditures, programs offered, attendance, and a brief evaluation of activities on form provided by City, as Exhibit "B", as may from time to time be amended by the City. It is agreed that Agency will conduct surveys with the student participants, school staff, and recreation staff utilizing form provided by City, as Exhibit "C". Data obtained from surveys should be included in the final report. It is agreed that Agency will participate in the monthly Youth Coalition Meetings. It is agreed that, by July 15, 1995, Agency will submit a year-end report summarizing the entire program including the survey data, together with a financial summary, to the City of Chula Vista. 2 "J;A .. / y' , "i- t (' 7. INDEMNIFICATION AND INSURANCE - Throughout the term of the Agreement, at Agency's sole cost and expense, Agency shall keep or cause to be kept in full force and effect, for the mutual benefit of City and Agency, comprehensive, broad form, general cornrnercialliability insurance against claims and liability for personal injury, death, or property damage arising from Agency's operations, providing protection of at least One Million Dollars ($1,000,000) combined single limit. All insuraJ;lce required by this provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and rated A-5 or better in Best's Key Ratings, or the substantial equivalent satisfactory to the Risk Manager. Agency agrees the City, its elected officials, officers and employees shall be named additional insured on all such policies. All such policies shall contain language, to the extent obtainable, to the effect that (I) the insurer waives the right of subrogation against City and City's agents and representatives, (2) the policies are primary and noncontributing with any insurance that may be carried by City, and (3) they cannot be cancelled or materially changed except after thirty (30) days notice by the insurer to the City. Agency shall furnish City with certificates and policy endorsements evidencing the coverage outlined in this section. Agency agrees that it will indemnify and hold City and its elected officials, officers, agents, and employees free and harmless from all claims for damage to persons or property by reason of Agency's negligence or intentional acts or those of Agency's officers, employees, agents or invites in connection with Agency's provision of Agency's Program, including either the Special Events or the ongoing recreation programming, to the maximum extent allowed by law. 8. PERMITS/CHARGES - Agency shall, at its sole cost and expense, obtain any and all other governmental permits, approvals or concurrences required. Further, Agency agrees that it shall promptly pay all charges required from private persons or corporations for which it is responsible, including, but not limited to food, beverage and services and supply purchases, relating to providing Late Night after-school recreation programming, and to protect and hold City harmless from any failure to make any such payment. 9. TRANSFER OR ASSIGNMENT - Agency shall not assign or transfer this. permit, or any interest therein, not shall this Agreement be subject to transfer or assignment by any court in any proceeding in which the Agency is involved without the Director of Parks and Recreation's prior written approval of such assignment or transfer. 3 ~ l'f-lq B-4 Now therefore, the parties hereto, having read and understood the tenns and conditions of this agreement, do hereby express their consent to the tenns hereof by setting their hand hereto on the date set forth adjacent thereto Dated: September 7,1994 City ofChula Vista by: Jess Valenzuela, Director of Parks and Recreation Agency: Boys & Girls Club ofChula Vista by: its (title) A IT ACHMENTS: Exhibit "A" - Agency Proposal Exhibit "B" - Monthly Reporting Document Exhibit "C" - Survey Documents Y APSign2.094 -'~ ~() , "f - '2.y Adm'nlatrllU",- Office 1301 Ol.ana., Ave. enule IIlItll. CA 91911 (~19) 421~11 (619)482-6738 'AX .RANCH L.OCA'IlOHS: 1301 OIe.Mdt, Av. enul. llIIIa. CA WI I" (6191421..0:::1 .e;s .... Street cnula Viala. CA 11111 (619) 42~1222 IIoard 01 DI,..,lo," 6uo w.",n Prellotnt Glorge Krlmp' VIoe Presidrenl of flnanc.o "oul Keple, Vice PresIdent 01 Aamlnl$frauon I Barros , . President Of Operallons Ca!t~rine Jlm:~cr, Secrel.ry/ TreaSlJrer RobAl"1 P. Fns Past Presldonl P.lllL:itl AIJI~ t1erolCl Coleman Jr Joseph M Con!e Xoma J.:oblOn Royee Jen..n tincts Jon,.. J.....y l("'9fr l. J_un Mattcla 8.njom,n Rich~r~on M.'Y P. SlOVlnsky W Scali Mesn., EXICLltIV' o.rector "rls lilt. A. member or9il!\lUtlUl'l U, 0.11$ 1nc>'1lOr.led BOYS & GIRLS CLUB OF CHULA VISTA 8-5 August 23, 1993 Mr. Jess Valenzuela, Director Chu1a Vista Parks and Recreation Department 276 Fourth Avenue chula vista, CA 91910 Dear Jess: Per your request, this letter serves as a revision to our proposal to provide the Late Night Teen Program. The Boys' Girls Club ofChula vista is requesting $14,288 to provide the Late Night Teen Program. The Club will serve as the Contracting Agency as well as the Fiscal Agent. The money requested will be used for personnel and employee related expenses. We will be working in collaboration with South Bay Community Ser- vices to provide late night teen activities within the scope of the contract. We will be working coopera- tively to plan, promote, set-up, and supervise the pro- gram. We will also be working cooperatively to facili- tate the Youth Advisory Committee. Approximately 50% of the funds received will be allocated to South Bay Ct,mununi ty Services to share in personnel expenses. The Boys & Girls Club will be finalizing the details of this collaborative effort with South Bay Community Ser- vices. Both agencies will work closely with the Youth Advisory Committee to determine the actual activity ~t.:llt:uule . Please note that the Boys , Girls Club is withdrawing OUl .tequesl to provide afterschool services to Hilltop Middle School as we will be part of the collaborative proposal submitted by the South Bay Family YMCA. Thank you very much for this opportunity. Should you need any further information, please let me know. Sincerely, _.~ W. Scott Mosher . Executive Director " Ut-.I"""'/CHAD ......... ft'- 11I.01",- ~~ 1~-2 I CHULA VISTA YOUTH ACTION PROGRAM 8-6 LATE NIGHT TEEN PROGRAM (BOYS & GIRLS CLUB OF CHULA VISTA) MONTHLY FINANCIAUACTlVITY REPORT REPORT FOR MONTH OF: FINANCIAL EXPENSES Personnel Non-Personnel Total Expenses for Month PROGRAM ACTIVITIES (ATTENDANCE) Site Total for Month Ava. Dailv Attendance "L" Street Branch Oleander Branch SPECIAL ACTIVITIES (INCLUDING SPECIAL EVENTS. FIELD TRIPS. ETC.) Please list the special activities provided by the Program during the month, including level of participation (e.g., attendance). Please attach to this report a narrative summary of program activities, highlights, etc. This Infonnation will be used in quarter1y reports to the Mayor and City Council. MONTHRPT.CLB ~ I "I...Z,Z- ClILJLA VISTA YOLJTH ACTION PROGRAM PARTICIPANT QUESTIONNAIRE B-7 Late Night Recreation Program Site 2. Grade 3. Age 4. How often do you come to the Late Night Recreation Program? (check one) 1-2 days a week 3-4 days a week 5.6 days a week less than once a week 5. Before you started coming to the Late Night Recreation Program, what did you usually do after school? (check one) Stayed home with adult supervision Stayed home with no adult supervision Hung out with friends with some adult supervision Hung out with friends with no adult supervision Other (please specify) 6. What activity do you like best at the Late Night Recreation Program? 7. How do you feel about the Recreation Leaders in the program? Yes No Sometimes a. They are helpful b. They are caring c. They are fun d. They are easy to talk to e. They are dependable over - ~ I '1. 2. !> B-8 8. Since you have been in the Late Night Recreation Program, do you like school better? A lot better Better Same as before Like it less Like it a lot less 9. Do you feel safe at the Late Night Recreation Program? Yes No Sometimes (please list what makes you feel unsafe sometimes) 10. Do you feel safe in your neighborhood? Yes No Sometimes (please list what makes you feel unsafe sometimes) 11. What would you like to change to make the program better? 12. Additional comments: LATEPART.SVY O&,I2f.l3 ).) ~ t. 1'1- 2. '" B-9 CHllLA VISTA YOUTH ACTION PROGRAM RECREATION LEADER QUESTIONNAIRE L Name (Optional) 2. Late Night Recreation Program Site 3. Position Title 4. Please rate the following areas of the Late Night Recreation Program at your site: Excellent Good Adequate Fair Poor a. sports activities b. arts & crafts activities c. special clubs d. special events e. homework assistance f. library program g. other (please list) - 5. Please rate the quality of the work environment at your site: Excell en t Good Adequate Fair Poor a. staff relations b. physical surroundings c. availability of materials and supplies d. safety of environment e. support from school staff f. support from parents g. support from agency an<l/or Parks and Recreation administration ~ '~...2.S B-10 6. In what ways have parents been involved in the program? 7. In recruiting children to the program, what strategies were used to reach children most in need of the services offered? 8. What do you feel would make recruitment to the program more efficient? 9. Please describe any aspects of the Youth ACTION Program (overall) that you would like to see improved. 10. Additional comments: LATELDR.SVY O&']:lI!l3 -I..' ~~6' 1'1-24 6-11 CHlJLA VISTA YOUTH ACTION PROGRAM SCHOOL STAFF (TEACHER) QUESTIONNAIRE School 2. Grade Level 3. Please rate the Late Night Recreation Program in the following areas: Excellent Good Adequate Fair Poor a. recreational activities offered b. library program c. homework assistance i d. safety awareness of leaders e. attitudes of leaders toward youth f. motivation of leaders g. cooperation of leaders h. communication with parents and teachers 4. Compared to the rest of your class, the students involved in the Late Night Recreation Program are: MUCH MUCH WORSE WORSE SAME BETTER BETTER IN THEIR ... a. ability to get along with others b. grades on school work c. attitude towards school d. attendance e. attentiveness in class f. self-esteem g. co=unication skills h. overall disposition ;:;.-;rr ,<<.4-2." 8-12 5. What do you feel the program has accomplished so far for: Students Parents Teachers 6. What would you like to see the program accomplish in the future? 7. Please list any problems or concerns you have regarding the program. 8. Please list any activities or programs you would like to see added to the present Late Night Recreation Program. 9. Are there youth whom you believe would benefit from the program, but do not currently attend? If "yes", please list. We will do our best to contact these youth and get them involved in the program. 10. Additional Comments: LATETCHR.SVY 0!\l12,93 ~ 1'I.1-t ATTACHMENT C - 1 CHULA VISTA YOUTH ACTION PROGRAM SUMMARY OF SPRING 1994 PARTICIPANT SURVEYS As part of the City's Service Provider Agreements with the South Bay Family YMCA (Junior High Outreach component) and the Boys & Girls Club of Chula Vista (Late Night Teen Recreation component), agencies were required to participate in a qualitative assessment of the program component. This qualitative assessment was to be accomplished through the analysis of responses to a questionnaire/survey by participants, program staff, and appropriate school administrators and faculty. A total of 31 participant surveys, 3 staff surveys, and 4 school staff/teacher surveys were completed and returned for the Junior High Outreach program; 28 participant surveys were completed and returned for the Late Night program. The results of the spring assessment are not representative of the program components' participants at the end of the first year of operation due to sample size, and for the Junior High Outreach component, distribution of the survey during the first few months of the new program. The results, however, do provide baseline information on the interests and needs of youth participating in these program components. A brief description of the results for each of the program components is provided below. JUNIOR HIGH OUTREACH A total of 31 surveys were completed and returned by program participants at the Bonita Vista, Castle Park, Chula Vista, and Hilltop middle/junior high school sites. Respondents were in the seventh and eighth grades, and were between the ages of 12 and 14 years. Highlights of the responses include: . 28 of the 31 respondents (90%) attended the program 3-4 days a week; 3 of the respondents (10%) attended 1-2 days a week. . 33% of the respondents reported that before participating in the program, they stayed home with no adult supervision, and approximately 28% reported that they had hung out with friends with no adult supervision. . 19% of the respondents reported that they "liked school better" since starting the program. . 100% of the respondents reported feeling safe at the afterschool program. . 95% of the respondents reported feeling safe in their neighborhood; 5% reported feeling safe some of the time. Analysis of responses from program staff indicated a general satisfaction with the quality of the work environment at the individual sites, and the activities offered (e.g., sports, arts and crafts, special events, and homework assistance). Parents have been involved in the program as volunteers, and by providing moral and verbal support for staff. Staff reported that recruitment for the program would be more efficient if there was more school involvement, a personalized room for the program, and a video that would show what goes on within the program. Areas for ~ , 'f - 2,..CII ATTACHMENT C - 2 improvement include more involvement and cooperation from all involved agencies, and more money for snacks and supplies. Responses from school staff at Bonita Vista, Castle Park, and Hilltop middle/junior high schools also showed a general satisfaction with the program (e.g., recreational activities offered, safety awareness of program staff, motivation and cooperation of program staff, and communication with parents and teachers); 90-100% of the respondents rated the program in these areas "good" or "excellent." Respondents also indicated that compared to the rest of their class, the students that they were aware were involved in the programs were the same, worse, or much worse in their ability to get along with others, grades, altitude towards.school, attendance, attentiveness in class, self-esteem, communication skills, and overall disposition. Respondents felt that the program provides students with "direction, care and concem, leadership, and a safe/fun place," parents with "altematives, involvement, and knowledge of where their kids were after school," and teachers with "supplemental assistance and cooperation." LATE NIGHT TEEN PROGRAM A total of 28 surveys were completed and retumed by program participants. Respondents were in the seventh through 10th grades, and were between the ages of 13 and 15 years. Highlights of the responses include: . 13 of the 28 respondents (46%) attended the program 1-2 days a week. . 21 % of the respondents reported that before participating in the program, they stayed home with no adult supervisi.on, and approximately 29% reported that they had hung out with friends with no adult supervision. . 29% of the respondents reported that they "liked school better" since starting the program; 79% reported liking school "better" or "same as before." . 89% of the respondents reported feeling safe at the late night program; 12% reported feeling unsafe some of the time because of gang members. . 89% of the respondents reported feeling safe in their neighborhood; 8% reported feeling unsafe some of the time (because of gangs and gang members); 4% reported that they did not feel safe. SRVYRES,SPR 09102/94 2 ~f JO l'f-3o