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Home My WebLink About1994/09/20 Item 7 COUNCIL AGENDA STATEMENT Item L Meeting Date 09/20/94 Resolution 17t.~() Accepting bids and awarding contract for landscape maintenance of medians ITEM TITLE: Director of FinanceW t1 Director of Parks and Recreatio~~ 1////1. City Manager lJ ~ :I ) ( 4/5ths Vote: Yes _ No .xJ Maintenance of the City's landscaped medians was approved in the FY 94/95 budget for contract to private landscape contractors and funded by Gas Tax revenue. There are twelve (12) medians and approximately 200,000 square feet of landscaped medians to be maintained. (Attachment nAn) SUBMITTED BY: REVIEWED BY: RECOMMENDATION: That Council adopt the resolution and accept the bids and award the contract to New Way Professional Landscape Services. BOARDS/COMMISSIONS RECOMMENDATION: N/ A. DISCUSSION: The landscape maintenance of median islands, not included in an Open Space Maintenance District, are maintained by existing City forces. In FY 93/94, the Department assumed the maintenance responsibility of the new Broadway Medians (0.3 acres) from nLn Street to Oxford and the Chula Vista Community Park (12.9 acres) in Eastlake. These additional acres would have necessitated the hiring of an equivalent of 2.0 FTE employees in order to not impact existing work loads. During the budgetary process for FY 94/95, the Department recommended reassigning park staff responsible for median maintenance to maintain the new park and to contract out maintenance of median islands utilizing Gas Tax as a funding source. The scenario lessened the impact on the general fund while providing the necessary resources to properly maintain the new park and the landscape medians. Notices for median landscaping were published and the sealed bids were received at the Office of the Purchasing Agent on August 15, 1994. The following bids were received: BIDDER AMOUNT New Way Professional Landscape Service - San Diego $50,499.62 Blue Skies Landscape Maintenance - San Diego $53,520.00 R.C. Landscape - Bonita $61,150.00 [contract.a13] 7-/ Page 2, Item 2 Meeting Date 09120/94 The bid of New Way Professional Landscape Services for $50,499.62 is less than the $69,700 budgeted. The term is for a one year period. Staff recommends award of this contract to New Way. FISCAL IMPACT: Sufficient Gas Tax funds are budgeted in account 100-1520-5298, Park Maintenance - Other Contractual Services; to contract with the low bidder, and to reimburse staff costs incurred, for the first quarter of FY 94/95. [contract.al3] 7"' :L RESOLUTION NO. 17t.~P RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR LANDSCAPE MAINTENANCE OF MEDIANS WHEREAS, maintenance of the City's landscaped medians was approved in the FY 94/95 budget for contract to private landscape contractors and funded by Gas Tax revenue; and WHEREAS, there are 12 medians and approximately 200,000 square feet of landscaped medians to be maintained; and WHEREAS, the following three bids were received: New Way Professional Landscape Service San Diego $50,499.62 Blue Skies Landscape Maintenance San Diego $53,520.00 R. C. Landscape Bonita $61,150.00 WHEREAS, the low bid of New Way Professional Landscape Services was reviewed by the Deputy Director of Parks and is within budget estimate and staff recommends award of this contract to New Way. NOW, THEREFORE, BE IT RESOLVED the City Council of the city of Chula vista does hereby accept said three bids and awards the contract for landscape maintenance of medians to New Way Professional Landscape Service in the amount of $50,499.62. BE IT FURTHER RESOLVED that the Mayor of the City of Chula vista is hereby authorized and directed to execute said contract for and on behalf of the city of C la vista. ove~ 7, o:v Presented by Jess Valenzuela, Director of Parks and Recreation Bruce M. Attorney C:\rs\Median.bid ?'J ATTACHMENT A ~ -t. FREQUENCY OF TASK MEDIAN LANDSCAPE SQ.FT MINIMUM MAINTENANCE TASK Bonita Point Plaza - Shrubs, trees, ground cover, automatic 3,000 Prune shrubs quarterly; pick up liller once 790 'h Otay Lakes Road irrigation per month; check irrigation bi-monthly; prune trees annually Marina View - Turf, trees, shrubs, automatic irrigation 20,650 Mow, edge, general clean-up weekly; Bay Blvd to Marina Parkway check irrigation bi-weekly; prune shrubs quarterly East 'H' Street Turf, trees, shrubs, automatic irrigation 10,600 Mow, edge, general clean-up weekly; 1638'/2 East 'H' Street prune shrubs quarterly; check irrigation bi- weekly East 'J' Street Shrubs, trees, automatic irrigation 8,700 Prune shrubs quarterly; check irrigation bi- Lori Lane & East 'J' Street monthly; general clean-up monthly 'J' Street West Shrubs, trees, ground cover, automatic 6,000 Prune shrubs quarter; general clean-up bi- Broadway to 1-5 irrigation monthly; check irrigation monthly Orange Avenue Turf, shrubs, automatic irrigation 60,000 Mow, edge, general clean-up weekly, 4/1 Connelly A venue to Oleander through 10/3; mow, edge, general clean-up ! bi-weekly 1111 through 3/30; check irrigation bi-weekly Parkway (Between 3rd & 4th Ave); 3rd Ave Turf, automatic irrigation 28,150 Mow, edge, general clean-up weekly 4/1 (Madrona/F Street) through 10/30; mow, edge, general clean- up bi-weekly 1111 through 3/30; check irrigation biweekly 'E' Street/I-805 Shrubs, automatic irrigation 1,252 Pruning quarterly, monthly general clean- Across from Denny's up; check irrigation monthly Broadway/Anita Street Plants, ground cover, trees, automatic 6,500 General clean-up bi-monthly; check irrigation irrigation monthly Broadway/Moss Street Ground cover, plants, trees 6,500 General clean-up bi-monthly; check irrigation monthly Telegraph Canyon Trees, shrubs irrigation 48,000 Keep median clean of weeds, prune shrubs Paseo Del Rey to East of Paseo Ladera quarterly; general clean-up bi-montWy as needed 'E'. 'H'. 'J' Streets, Tips/I-5 Shrubs, manual irrigation 750 Prune quarterly, weed and general clean-up bi-monthly A:\QPENSPACE\TASKTBLE.BlD September 14, 1994