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Home My WebLink About1994/08/09 Item 8 COUNCIL AGENDA STATEMENT Item y Meeting Date 8/9/94 Resolution J? '- I):J Waiving the Competitive Bidding Process, Appropriating $9,800 from the Unappropriated Balance of the General Fund, and Authorizing the Purchase of a 1995 Fire Safety House Travel Trailer from Serro Scotty R.V., Irwin, PA. SUBMITTED 8Y, FIT' Ch;,f ~&k ~ REVIEWED BY: City Manager~ '{) /1 (4/Sths Vote: YesLNo_) Over the past year, the Fire Department has been raising funds throughout the community for the purchase of a 28-foot "Fire Safety House" to be used as a fire prevention educational tool for the Chula Vista community. To date, $25,288 of the $35,100 needed for the purchase of the trailer has been raised from non-City General Fund sources. This request would fund the remaining $9,800 from the City's General Fund. ITEM TITLE: RECOMMENDATION: That the City Council approve the Resolution. BOARDS/COMMISSIONS RECOMMENDATION: None DISCUSSION: Background Over the past year, the Fire Department has been raising funds throughout the community for the purchase of a 28-foot "Fire Safety House". This self-contained travel trailer, designed as a mock residence will be utilized as a tool to assist teaching fire safety to the community. The Fire Safety House, will be towed to facilities such as public and private schools, pre-schools, mobile home parks, residential care facilities, community events, and shopping centers. The Fire Safety House is equipped with a kitchen, bedroom, and living room, each designed to teach fire safety to both children and senior citizens. Fund Raising Originally planned to be purchased solely through private donations, $25,288 has been raised to date with $10,288 raised from private donations, area service clubs, and from the Department- sponsored auction in February of 1994, $10,000 committed by the Council from the City's CDBG allocation for Fiscal Year 1994-95, and $5,000 committed by Sweetwater Authority. Fundraising activities planned for the future to assist with on-going operation, maintenance, and educational materials funding include a softball tournament, the printing of a "Fire House Favorites" cookbook, and a craft fair. Although the effort has been strong and successful, it is recognized that this pace of private fund raising, combined with the 100-day manufacturing and delivery period for the trailer makes the purchase of this life-saving trailer a more-distant reality. ~-/ Page 2, Item: r Meeting Date: 8/9/94 FIRE SAFETY HOUSE EXPENSES VS. REVENUE EXPENSES Basic Construction/Manufacture $31,875 7 % California Sales Tax $ 2,231 Contingency and Minor Start-up Costs $ 982 EXPENSE TOTAL $35,106 REVENUE Private Fundraising (408-4081-FD001) $10,288 CDBG (651-6511-FDool) $10,000 Sweetwater Authority (awaiting receipt) $ 5,000 REVENUE TOTAL $25,288 DIFFERENCE ($ 9.800) Request For Additional Funds Over the past 10 months, the Department has participated in a number of Urban Search and Rescue (USAR) and mutual aid activities including the Guejito Wildland Fire near Escondido, the Northridge area Earthquake, and an interjurisdictional training exercise in Anaheim, to name a few. Funds have recently been received from the State Office of Emergency Services (OES) and the City of San Diego (as the County's Urban Search and Rescue coordinator) in the amount of $20,934, as partial reimbursement for staff time committed to those events. These funds, which have been deposited in the General Fund, are in addition to the revenue projected for this fiscal year. Additionally, reimbursement requests are still pending on Strike Team activities during the earthquake and for other USAR activities, totalling $19,200. In consideration of the precedent established by the City Council in approving the expenditure of "L.A. Riot" reimbursement funds by the Police Department to purchase the City's new mobile command post, it is requested that $9,800 of the funds received from OES and San Diego USAR be appl ied toward the purchase of the Fire Safety House trailer. Because these funds have not been included in current year revenue projections, this requested action would not negatively impact other General Fund budgeted activities. As stated previously, although Fire Department fundraising efforts will continue, a commitment of the remainder of funds needed to purchase the trailer now will place this life-saving unit into service that much faster. Current plans are to place the order for the trailer later this month, with delivery expected in early December. 8" ..2. Page 3, Item: r Meeting Date: 8/9/94 Waiver of Competitive Bidding Process Serro Scotty R. V., located in Irwin, P A, provided the initial presentation to Fire Department staff on their innovative and unique Fire Safety House product which includes training features which simulate "real-life" fire situations including non-toxic smoke, heated doors, and an emergency escape ladder from an elevated bedroom window. Staff has since conducted a thorough nation- wide search for vendors other than Serro Scotty R.V. who manufacture this type of mobile classroom. Although a few R. V. manufacturers indicated that it would be possible to manufacture a similar trailer, it would not be their primary mode of manufacture and would require special tooling which could be cost-prohibitive in the long-run. It is staff's recommendation that because experience in building this training device is paramount for the safety of the classroom occupants while using the training aids such as heated doors, smoke, etc., that an experienced manufacturer be selected. Pursuant to Section 2.56.070 of the Chula Vista Municipal Code, it is requested that the competitive bidding process be waived. FISCAL IMPACT: To date, donations total $15,288, with an additional $10,000 being made available from CDBG funds. This request would appropriate $9,800 from the City's General Fund to account number 600-6001-FDOO1, as the remaining funds needed for the purchase. ~"'3 RESOLUTION NO. 17~~:J RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE BIDDING PROCESS, APPROPRIATING $9,800 FROM THE UNAPPROPRIATED BALANCE OF THE GENERAL FUND, AND AUTHORIZING THE PURCHASE OF A 1995 FIRE SAFETY HOUSE TRAVEL TRAILER FROM SERRO SCOTTY, R.V., IRWIN, PA. WHEREAS, over the past year, the Fire Department has been raising funds throughout the community for the purchase of a 28- foot "Fire Safety House" to be used as a fire prevention educational tool for the Chula vista community; and WHEREAS, to date, $25,288 of the $35,100 needed for the purchase of the trailer has been raised from non-City fund sources; and WHEREAS, staff has conducted a thorough nation-wide search for vendors of a safety house travel trailer from and only Serro Scotty R.V., located in Irwin, PA., manufactures this type of mobile classroom; and WHEREAS, it is staff's recommendation that because experience in building this training device is paramount for the safety of the classroom occupants while using the training aids such as heated doors, smoke, etc., that an experienced manufacturer be selected. NOW, THEREFORE, BE IT RESOLVED by the city Council of the City of Chula vista that pursuant to section 2.56.070 of the Chula vista Municipal Code, competitive bidding is hereby waived for the purchase of a 1995 Fire Safety House Travel Trailer from Serro Scotty R.V. at a cost of $35,100. BE IT FURTHER RESOLVED that the Purchasing Agent is hereby authorized and directed to execute said contract on behalf of the City of Chula vista. is hereby ral Fund BE IT FURTHER RESOLVED that the sum of appropriated from the unappropriated balance of into Account 600-6001-FD001. Presented by ed l 01: y...'-I , city James Hardiman, Fire Chief C:\rs\firesafe.hse t:H:", 2"'! 1 '~',~ 1 -). .,;:: ..j . ';':~~ ;: :::::::: ::: ,U'F(I T F' A''EL T F'l. F' (:0 F'AI;E O~ Serra Scotty R. ~ Mo(mhomf's . TrJvel TrJiI('rs . Fifth Wheels . Sinn' 1956 6/27/9. BILL TO/SHIP TO: Chula Vist~ Tire Opt Attn: Ed Thomas Chill. Vista, CA $22,605.00 1995 FIRE SAFETY HOUSE 80-2800 690.00 911 Phone System 78.00 F.xterior phone Jack 316.00 Front' Rear Stabilizer jacks 110.00 Battery Pack 98.00 Aeeordian Door (separates living rm and kitchen) 80.00 Double Entrance Steps (botb entranceR) 276.00 1.7 cubic foot refrigerator built-in kitcben 3,950.00 6000W Onan Pro-Series Generator mounted OD extended hitch 887.00 Air Conditioner (13,500 STU) Roof-Mounted 2,785.00 Delivery Cbarge from Irwin, PA to Chula Vista, CA (includes delivery,set-up and demonstration) H/e Bedroom OD 2nd Level N/e Awning Rail Only Installed · $31,875.00 Total Cost · this quote is valid for 60 days 1f~5 HANDS-ON FIRE PREVENTION FOR CHILDREN by scorn "1be Fire Safety House is a hands-on learning tool that prepares children for the unexpected experiences of fire. " ll:lI'id \L Chamherlin, ~r fiN} Oi/il'_ On li(,-lii'.i\7i. (,'-1 ~"'k .... ':J;: _..,__ - - ~ ~ ~ - 1 .'1' ;.~..'. ~. .~. He... H. 1.,. 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