HomeMy WebLinkAbout2007/03/27 Agenda Packet
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ClIY OF
CHULA VISTA
Cheryl Cox, Iv1ayor
Rudy Ramirez, Councilmember
John McCann, Council member
Jerry R. Rindone, Council member
Steve Castaneda, Councitmember
Jim Thomson, Interim City Manager
Ann Moore, City Attorney
Susan Bigelow, City Clerk
March 27, 2007
6:00 P.M.
Council Chambers
City Hall
276 Fourth Avenue
CALL TO ORDER
ROLL CALL: Councilmembers Castaneda, McCann, Ramirez, Rindone, and Mayor Cox
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
SPECIAL ORDERS OF THE DAY
. OATHS OF OFFICE
Ben West, Board of Appeals and Advisors
Anna Marie Godinez, Child Care Commission
Ron Kelley, Charter Review Commission
. DID YOU KNOW......THAT IT'S YOUR COMMUNITY, YOUR ENVIRONMENT,
YOUR CHOICE? Presented by Erik Steenblock, Environmental Health Specialist
CONSENT CALENDAR
(Items I through 6)
The Council will enact the Consent Calendar staff recommendations by one
motion, without discussion, unless a Councilmember, a member of the public, or
City staff requests that an item be removedfor discussion. If you wish to speak on
one of these items, please fill out a "Request to Speak" form (available in the
lobby) and submit it to the City Clerk prior to the meeting. Items pulled from the
Consent Calendar will be discussed immediately following the Consent Calendar.
1. APPROVAL OF MINUTES of the Regular Meetings of the CVRC and RDA and an
Adjourned Regular Meeting of the City Council of January 25, 2007, and the Regular
Meetings of the City Council of March 1,2007 and March 6, 2007.
Staff recommendation: Council approve the minutes.
2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
WAIVING THE FORMAL CONSULTANT SELECTION PROCESS AND
APPROVING THE FIRST AMENDMENT TO THE AGREEMENT WITH ALLEGIS
DEVELOPMENT SERVICES, INC. TO PROVIDE CONTINUED OWNER'S
REPRESENTATION SERVICES DURING THE DESIGN AND CONSTRUCTION OF
THE CIVIC CENTER AND RELATED IMPROVEMENTS
On February 18, 2003, the Council approved an agreement with A1legis Development
Services, Inc. to provide Owners' Representation services during the design and
construction of the Civic Center and related improvements. Adoption of the resolution
extends the agreement to be consistent with the extension of the time frame for
completion of the Civic Center Project. (General Services Director)
Staff recommendation: Council adopt the resolution.
3. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "BUS SHELTERS,
VARIOUS LOCATIONS IN THE CITY OF CHULA VISTA, CALIFORNIA (STL-
312)" PROJECT TO A.B. HASHMI, INC. IN THE AMOUNT OF $72,480, AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE
PROJECT
On February 28, 2007, the General Services Director received sealed bids for this project.
The project includes installing open bus shelters and other associated work at ten
different bus stop locations within the City of Chula Vista. It also includes all labor,
materials, bus shelter structures, equipment, transportation, traffic control, removal and
disposal of existing improvements, and protection and restoration of existing
improvements. (General Services Director)
Staff recommendation: Council adopt the resolution.
4. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ACCEPTING A $100,000 GRANT FROM THE CALIFORNIA INTEGRATED
WASTE MANAGEMENT BOARD (CIWMB) TIRE DERIVED PRODUCT GRANT
PROGRAM, ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT,
"RUBBERIZED MULCH-CITYWIDE" (PR-296), AND APPROPRIATING $100,000
IN GRANT FUNDS THEREFOR (4/5THS VOTE REQUIRED)
The City has been awarded a grant from the California Integrated Waste Management
Board State Tire Derived Product Grants Program to help meet project costs associated
with the Rubberized Mulch-Citywide project. The project will provide material for use in
landscaping and weed abatement around city-owned facilities, and provide an
environmentally friendly alternative to the wood-based products currently in use. (Public
Works Operations Director)
Staff recommendation: Council adopt the resolution.
Page 2 - Council Agenda
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March 27, 2007
5. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL
AVAILABLE FUNDS IN THE "CDBG SIDEWALK REMOVAL AND
REPLACEMENT FISCAL YEAR 2006-2007 AT VARIOUS LOCATIONS (STL-295)"
PROJECT
On February 6, 2007, the Council approved a resolution, which accepted bids and
awarded the contract to Koch-Armstrong General Engineering, Inc., and authorized the
Public Works Operations Director to expend all available contingencies in the project.
Adoption of the resolution authorizes the Public Works Operations Director to also
expend all available funds in the project to complete the additional Supplemental List B
items of the contract. (General Services Director)
Staff recommendation: Council adopt the resolution.
6. A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
AUTHORIZING THE RECLASSIFICATION OF AN ASSISTANT CITY MANAGER
POSITION IN THE CITY MANAGER'S OFFICE TO ECONOMIC DEVELOPMENT
OFFICER
B. ORDINANCE OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA
MUNICIPAL CODE SECTION 2.05.010 TO ESTABLISH THE UNCLASSIFIED
POSITION OF ECONOMIC DEVELOPMENT OFFICER (FIRST READING) (4/5THS
VOTE REQUIRED)
Given the recent departure of two Assistant City Managers and the critical importance of
several high profile and complex City economic development projects currently
underway, particularly the Gaylord negotiations and other proposed Bayfront
development and the University Project, internal staffing changes are being
recommended to facilitate a seamless continuation of these proj ects in the most efficient
and cost effective manner possible. (Interim City Manager)
Staff recommendation: Council adopt the resolution and place the ordinance on first
reading.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC COMMENTS
Persons speaking during Public Comments may address the Council/Authority on
any subject matter within the Council/Authority's jurisdiction that is not listed as
an item on the agenda. State law generally prohibits the Council//Authority from
taking action on any issue not included on the agenda, but, if appropriate, the
Council/Agency/Authority may schedule the topic for future discussion or refer
the matter to staff Comments are limited to three minutes.
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March 27, 2007
BOARD AND COMMISSIONS REPORTS
7. Report from the Ethics Commission regarding proposed modifications to the ethics code.
PUBLIC HEARINGS
The following items have been advertised as public hearings as required by law.
If you wish to speak on any item, please fill out a "Request to Speak" form
(available in the lobby) and submit it to the City Clerk prior to the meeting.
8. CONSIDERATION OF AN APPLICATION FOR THE PROPOSED CONVERSION
OF AN EXISTING 124-UNIT APARTMENT COMPLEX AT 307 ORANGE AVENUE
TO 124 CONDOMINIUM UNITS FOR INDIVIDUAL OWNERSHIP (APPLICANT:
WGA ORANGE AVENUE L.P.)
Staff recommendation: Council cancel the public hearing. (Planning and Building
Director)
ACTION ITEMS
The Item listed in this section of the agenda will be considered individually by the
Council/Authority, and is expected to elicit discussion and deliberation. If you
wish to speak on any item, please fill out a "Request to Speak" form (available in
the lobby) and submit it to the City Clerk prior to the meeting.
9. CONSIDERATION OF APPROVAL OF PRELIMINARY SCHEDULE OF
COMPETITIVE GRANTS FOR FISCAL YEARS 2007-2008
Each year the Council is presented with numerous requests to approve the filing of
competitive grant applications to help fund City projects. At this time, a number of
grants have been identified for Fiscal Years 2007 and 2008 that can potentially support
various City projects. At Council's request, a summary of those grants is presented. The
summary does not include legislative appropriation grants or formula/allocation grants.
(Assistant City Manager/Library Director)
Staff recommendation: Council adopt the following resolution:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING THE "PRELIMINARY SCHEDULE OF COMPETITIVE
GRANTS" FOR COMPETITIVE GRANTSEEKING DURING FISCAL YEARS
2007 AND 2008
OTHER BUSINESS
10. CITY MANAGER'S REPORTS
Page 4 - Council Agenda
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March 27, 2007
11. MAYOR'S REPORTS
A. Ratification of the appointment of Daniel Linder to the Library Board of Trustees.
B. Ratification of the appointment of Shirley Linder to the Library Board of Trustees.
C. Ratification of the appointment of Georgie Stillman to the Library Board of Trustees.
D. Consideration of adoption of a Resolution declaring the City Council's concern for
the health care of Chula Vista's residents if the UCSD New Vision for Healthcare
Plan is implemented, and expressing a desire that UCSD maintain acute-care hospital
beds in its Hillcrest location.
Mayor's recommendation: Council adopt the resolution.
12. COUNCIL COMMENTS
CLOSED SESSION
Announcements of actions taken in Closed Session shall be made available by
noon on Wednesday following the Council Meeting at the City Attorney's office in
accordance with the Ralph M Brown Act (Government Code 54957. 7).
13. PUBLIC EMPLOYEE APPOINTMENT PURSUANT TO GOVERNMENT CODE
SECTION 54957(b)(1)
Title: City Manager
14. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT
CODE 54957.6(a)
Unrepresented employee:
City Manager
15. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION
PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a)
A. Concerned Citizens v. City ofChula Vista, Case No. GIC 862773; and
B. JC Towing v. City ofChula Vista, Case No. OlC 869143
16. CONFERENCE WITH LEGAL COUNSEL REGARDING SIGNIFICANT EXPOSURE
TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b)
A. One Case
ADJOURNMENT to the Regular Meeting of April 3, 2007 at 4:00 p.m. in the Council
Chambers
Page 5 - Council Agenda
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March 27, 2007
In compliance with the
AMERICANS WITH DISABILITIES ACT
The City of Chula Vista requests individuals who require special accommodations to access,
attend, and/or participate in a City meeting, activity, or service request such accommodation at
least forty-eight hours in advance for meetings and five days for scheduled services and
activities. Please contact the City Clerk for specific information at (619) 691-5041 or
Telecommunications Devices for the Deaf (TDD) at (619) 585-5655. California Relay Service is
also available for the hearing impaired.
Page 6 - Council Agenda
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March 27, 2007
MINUTES OF A REGULAR MEETINGS
OF THE CHULA VISTA REDEVELOPMENT CORPORA nON (CVRC)
AND REDEVELOPMENT AGENCY, k"ID
ADJOURNED REGULAR MEETING. OF THE CITY COUNCIL
OF THE CITY OF CHULA VISTA
January 25, 2007
6:00 P.M.
Regular Meetings of the Chula Vista Redevelopment Corporation and Redevelopment Agency,
and an Adjourned Regular Meeting of the City Council, of the City of Chula Vista were called to
order at 6:01 p.m. in the Council Chambers, located in City Hall, 276 Fourth Avenue, Chula
Vista, California
CYRC ROLL CALL
PRESENT: Directors: Desrochers, Lewis, McCann, Paul, Ramirez, Rindone, and
Chair Cox
ABSENT:
Directors: Castaneda (excused), and Rooney (excused)
REDEVELOPMENT AGENCY ROLL CALL
PRESENT: Agency Members: McCann, Ramirez, Rindone, and Chair Cox
ABSENT: Agency Members: Castaneda (excused)
CITY COUNCIL ROLL CALL
PRESENT: Councilmembers: McCann, Ramirez, Rindone, and Mayor Cox
ABSENT: Councilmembers: Castaneda (excused)
ALSO PRESENT: Interim Executive Director/City Manager Thomson, General Counsel/
City Attorney Moore, Assistant General Counsel/Assistant City Attorney
Hull, Secretary Smith, Redevelopment Project Manager Crockett,
Planning Manager Ladiana, Senior Community Development Specialist
Tapia, Senior Deputy City Clerk Peoples, Community Development
Administrative Assistant Donnelly
PLEDGE OF ALLEGIANCE, MOMENT OF SILENCE
1. APPROVAL OF MINUTES
Staff Recommendation:
a That the Redevelopment Agency approve the minutes of November 16, 2006.
//1-1
APPROVAL OF MINUTES (continued)
ACTION:
ACTION:
Mayor Cox stated that due to the absence of Agency Member Castaneda, and the
fact that she and Agency Member Ramirez were not members of the Agency at
the time of the November 16,2006 meeting, this item would once again need to
be continued.
b.
That the CVRe and Redevelopment Agency approve the minutes of January 11,
2007.
Director/Agency Member McCann moved to approve the minutes of January II,
2007. Director Lewis seconded the motion and it carried 5-0 with
Director/Agency Member Ramirez and Vice Chair Rindone abstaining, and
Director/Agency Member Castaneda and Director Rooney absent.
2. WRITTEN COMMUNICATIONS
ACTION:
b.
ACTION:
a. Memorandum from Christopher Rooney requesting an excused absence from the
CVRC meeting of January 11, 2007.
Staff recommendation: That the CVRC excuse the absence.
Director McCann moved approval of the requested excused absence. Director
Ramirez seconded the motion and it carried 6-0 with Director Paul abstaining, and
Directors Castaneda and Rooney absent.
Memorandum from Steve Castaneda requesting an excused absence from the
CVRClRedevelopment Agency/City Council meeting of January 25, 2007
Staff recommendation: That the CVRC, Redevelopment Agency, and City
Council excuse the absence.
Director/Agency Member, Councilmember McCann moved approval of the
requested excused absence. Director Desrochers seconded the motion and it
carried 7-0 with Director/Agency Member/Councilmember Castaneda, and
Director Rooney absent.
Vice Chair Rindone inquired as to why his request for excused absence from the meeting of
January 11,2007, had not been placed on a revised agenda for tonight's meeting. Senior Deputy
City Clerk Peoples stated that it was scheduled for the February 8, 2007 agenda.
Page 2 - CVRCIRDAlCC Minutes
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January 25, 2007
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PUBLIC HEARINGS
3. CONSIDERATION OF CONDITIONAL USE PERMIT (pCC-07-022) FOR THE
ESTABLISHMENT OF THE SOCIAL SECURITY ADMINISTRATION OFFICE AT
626 L STREET, WITHIN TIIE MERGED CHULA VISTA REDEVELOPMENT
PROJECT (SOUTHWEST SUBAREA)
Conditional Use Pennit application for the relocation of the Social Security
Administration offices from Third A venue to property located at 626 L Street.
Notice of the hearing was given in accordance with legal requirements, and the hearing was held
on the date and at the time specified in the notice.
Planning Manager Ladiana introduced Senior Community Development Specialist Tapia, who
presented the staff report and responded to questions of the Council.
Mayor Cox opened the public hearing.
Director Ramirez made inquiry regarding the operations of the Social Security Administration,
and whether the new plan included a way of accommodating those he currently sees standing in
lines out front of the building, prior to and during hours of operation.
Developer Chris Post responded that the new facility is larger and that the RAC had
recommended the installation of benches in the front of the building to accommodate those
waiting in line.
Director Ramirez expressed concerns for the people waiting in line outside of the building and
their possible need for a restroom facility prior to the opening of the office for business and the
impacts this will have on other businesses in the area
Chair Cox explained that the developer could not speak to the conduct of the Social Security
Administration who is a Federal entity and has certain requirements for their offices.
Jon Isaac, applicant, stated that the purpose of the relocation of the Social Security
Administration to this facility was to increase the office capacity to eliminate the lines. The
proposed new location has double the amount of seating capacity as the current location.
Director Ramirez stated he could not support approval of the CUP unless the applicant was
willing to guarantee there would be no lines.
Chair Cox explained that the Social Security Administration contracts with the developer to
build a building to their specifications and that his concerns regarding the operation of the
facility was not a tenant improvement issue.
Director Ramirez expressed his disagreement, stating he believed that as a condition for the
permit, accommodations should be made for the routine operations of this facility, which he felt
created a public health issue.
Director Lewis responded that the applicant was not liable for this type of thing, and that his
concerns should be addressed to the Social Security Administration.
Page 3 - CVRC/RDAlCC Minutes
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January 25, 2007
/11-3
PUBLIC HEARING (continued)
Director Rindone clarified his understanding of Director Ramirez' concerns, being that
regardless of the inclusion of additional parking spaces and interior seating, the problem is
potentially with customers coming prior to the opening of the facility and standing in lines
outside. He suggested direction be included to staff to communicate these concerns to the Social
Security Administration, and request an awning or some type of protective covering be provided.
City Attorney Moore clarified that the City could not regulate the operation of the facility and if
the Social Security Administration did not like the conditions, they would not enter into the
agreement for the facility.
Director Paul stated that he supported the CUP and wanted to encourage whatever design
changes are appropriate.
There being no members of the public who wished to speak, Mayor Cox closed the public
hearing.
ACTION:
3a. That the CVRC adopt the following resolution:
Director McCann moved to adopt CVRC Resolution No. 2007-002 heading read,
text waived:
CVRC RESOLUTION NO. 2007-002, RESOLUTION OF THE CHULA
VISTA REDEVELOPMENT CORPORATION RECOMMENDING
THAT THE CITY COUNCIL MAKE CERTAIN FINDINGS AND
APPROVE CONDITIONAL USE PERMIT PCC-07-022 FOR THE
ESTABLISHMENT OF THE SOCIAL SECURITY ADMINISTRATION
OFFICE AT THE BUILDING LOCATED AT 626 L STREET, WITHIN
THE MERGED CHULA VISTA REDEVELOPMENT PROJECT
(SOUTHWEST SUB-AREA)
ACTION:
Director Ramirez seconded the motion and it carried 7-0 with Directors Castaneda
and Rooney absent.
3b. That the City Council adopt the following resolution
Councilrnember McCann moved to adopt Resolution No. 2007-029 heading read,
text waived as amended to add language as recommended by City Attorney
Moore to Condition 3 after tables, "and appropriate cover to accommodate the
queuing of the public":
RESOLUTION NO. 2007-029, RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF cHULAvtSTA'MAKlNG CERTAIN
FINDINGS AND APPROVING CONDITIONAL USE PERMIT PCC-
07-22 FOR THE ESTABLISHMENT OF THE SOCIAL SECURITY
ADMINISTRATION OFFICE AT THE BUILDING LOCATED AT 626
L STREET, WITHIN THE MERGED .'.CHULA VISTA
REDEVELOPMENT PROJEc;T(SOUTHWEST SUB-AREA)
""l
Councilrnember Ramirez seconded the motion and it carried 4-0 with
Councilmember Castaneda absent. .,'" '
Page 4 - CVRC/RDAlCC Minutes
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January 25, 2007
.1&-::'/
PUBLIC COMMENTS
There were none.
4. CHIEF EXECUTIVE OFFICER'S REPORTS
There were nOne.
5. CHAIRMAN'S REPORTS
Chair Cox stated that the Council had approved a subcommittee comprised of the Mayor and
Deputy Mayor to review the CVRC, and that the subcommittee was submitting a report with the
recommendation to remove the City Council from the Board. This report will be submitted to
the City Council for consideration at their Regular Meeting on February 6th. Further, that the
report will recommend that the City Council forward the subcommittee recommendation to the
CYRC for review and public comment at their February 8th meeting. This begins the public
process.
6. DlRECTORS' COMMENTS
Director Ramirez stated that he had previously circulated a memorandum with his
recommendations on organizational reforms for the CVRC, and requested the City Clerk's
Office provide copies to the Independent Directors for review prior to the item coming before
them on February 8th.
Director Desrochers spoke regarding the vacancy on Third A venue that the moving of the Social
Security Administration office mOVe will create, and expressed concerns about the Specific Plan
timetable. He then requested an update on the Urban Core Specific Plan, as well as the Bayfront
Gaylord status, along with a report on how the CVRC will be involved in the budget process,
how future funding needs will be accommodated, what is the staffing going to be, how will it be
paid for, and commented that it appeared the tax increments were designated to pay for staff and
not for projects.
Chair Cox requested an update on the Bayfront be provided at the second meeting in February or
when staff felt would be an appropriate date.
ADJOURNMENT
At 7:07 p.m. Mayor/Chair Cox adjourned the City Council to its regularly scheduled meeting on
February 6, 2007, at 4:00 p.m., and the Chula Vista Redevelopment Corporation and
Redevelopment Ag arly scheduled meetings on February 8, 2007, at 6:00 p.m.
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http://www.chulavistacagov
January 25,2007
1,4- !5-'
DRAFT
MINUTES OF AN ADJOURNED REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF CHULA VISTA
March 1,2007
6:00 P.M.
An Adjourned Regular Meeting of the City Council of the City of Chula Vista was called to
order at 6:01 p.m. in the John Lippitt Public Works Operations Center, located at 1800 Maxwell
Road, Chula Vista, California.
ROLL CALL:
PRESENT:
Councilmembers:
Castaneda (arrived at 6:10 p.m.), McCann,
Ramirez, Rindone, and Mayor Cox
ABSENT:
Councilmembers:
None
ALSO PRESENT: Interim City Manager Thomson, City Attorney Moore, City Clerk
Bigelow and Senior Deputy City Clerk Peoples
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
1. BUDGET WORKSHOP
PUBLIC COMMENTS
There were none.
1. BUDGET WORKSHOP
. Introduction
Interim City Manager Thomson provided an overview of the budget workshop agenda, stating
that this was the first of several meetings to be held prior to the adoption of the budget in mid-
June.
Steve Miller, representing the firefighters union, expressed dissatisfaction with a recent press
release on the Fiscal Year 2006-2007 second quarter report that focused on firefighter overtime.
Interim City Manager Thomson stated that a lengthy report on the fire department overtime was
included for discussion at next week's Council meeting wherein the issues of under-funding the
overtime budget will be addressed.
. Fiscal Year 2006 - 2007 Second Quarter Report
Finance Director Kachadoorian provided an overview of the second quarter report, including the
projected revenue shortfall based on tax revenues (net), development revenues and other
departmental revenues, along with the action plan based on contingency plan savings and
management vacant positions. Ms. Kachadoorian also provided an overview of the projected
general fund available balance.
//.3-/
DRAFT
BUDGET WORKSHOP (continued)
Steve Miller, representing the firefighters union, stated that the Fire Department developed a
strategic plan a few years ago that was accepted by the Council, as well as a Facility Master Plan
that cost $120,000 to prepare, neither of which called for budget cuts. He expressed opposition
to budget cuts in the Fire Department.
Kevin O'Neill, Chula Vista resident, spoke regarding the impact of staffing cuts on planning and
building services, positions primarily self-funded by fees, which, if implemented, would increase
the processing time and project costs to developers. Mr. O'Neill additionally cautioned the
Council against making cuts in the Fire Department that would affect the Fire Marshall position,
which, in his view, required additional staffmg. He urged the Council to add one or two
additional inspectors, stating that fees could be partially recouped from application or business
license fees.
Mayor Cox noted a letter received by the Council from Mr. Steve Wood regarding problems with
the storm drain system that gathers runoff from a portion of East I Street (from Penelope Drive to
Hilltop Drive), as well as Carla Avenue and Belinda Way, and asking on behalf of himself and
his neighbors that the Council include capital improvement project 135 in the budget for the
upcoming fiscal year.
Budget and Operations Director VanEenoo provided an overview of the fiscal policies
established by the Council.
Finance Director Kachadoorian provided two additional fiscal policies that will be brought
before the City Council for approval. The first was an update to the debt service policy, and the
second was a new worker's compensation/general liability reserve policy, both intended for the
long-term financial planning process.
· Fiscal Year 2007 - 2008 Budget Update
Budget and Operations Director VanEenoo provided an overview of the Fiscal Year 2007-2008
general fund base budget, starting with the Fiscal Year 2006-2007 amended budget of $170.9
million. He highlighted projected increases, such as the personnel costs per the Memorandum of
Understanding (MOU), and decreases, such as budgeted salary savings, resulting in the Fiscal
Year 2007-2008 base budget of $178 million.
Deputy Mayor Rindone requested that the format of the visual presentation be changed so that
decreases were shown with parentheses, rather than increases and decreases indicated by up and
down arrows.
Upon inquiry by Mayor Cox, Finance Director Kachadoorian explained that the transfer of the
RDA debt to the RDA is a debt that the City issued in 1993 for the parking structure for the
Chula Vista Shopping Center. It is booked as a loan to the RDA every year. Instead of booking
the debt annually, and it accruing interest, it is being moved to the RDA as debt, which results in
a reduction of RDA staff reimbursement being taken from the general fund. In response to a
question by Mayor Cox, Director Van Eenoo responded that in 2006-2007, there was $1.4
million budgeted for fleet equipment. In Fiscal Year 2007-2008, there needs to be a total of $1.9
million, and thus there is a $500,000 increase to the fleet equipment budget over what is
currently there.
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March 1, 2007
//.5-.2.
DRAFT
BUDGET WORKSHOP (continued)
Councilmember McCann explained his understanding of the Fire Department overtime budget
and use of projected overtime costs. Budget and Operations Director Van Eenoo stated that
proposed changes to this practice would be addressed at next Tuesday's Council meeting.
Director VanEenoo then provided an overview of the budget trends for the last six fiscal years,
2001-2002 through 2007-2008, stating that increases were largely related to personnel costs,
such as Memorandum of Understanding (MOU) increases, health premiums and PERS costs.
Additionally, he stated that the personnel services have increased from 72.3% to 81.4% of the
general fund budget since Fiscal Year 2001-2002.
Deputy Mayor Rindone asked staff to provide a report on the population increase from 2000 to
2007 at next Tuesday's meeting, as well as a report on staffing levels per 1,000 residents as
compared to other cities similar to Chula Vista.
Director VanEenoo then provided graphics depicting the growth in personnel services and the
impact on the general fund; general fund revenues for Fiscal Year 2007-2008; revenue trends
(discretionary vs. program revenue), and the projected Fiscal Year 2007-2008 budget gap which,
with staffs assistance, had been reduced from a projected $10.1 million to $6.3 million.
Mayor Cox clarified that the difference in the projected budget gap from $10.1 million to $6.3
million was not a result of cuts, but merely the difference in expected and actual revenues at this
point.
Councilmember Castaneda noted that the figures projected did not leave much room for mid-
year allocations and asked how much the Council had been asked to allocate outside of the
budget process in the few past years. Finance Director Kachadoorian responded that the average
was $5 million per year. Councilmember Castaneda said he felt it safe to say that staff and the
Council would be self-imposing a moratorium on mid-year budget allocations.
Councilmember Ramirez inquired, and Finance Director Kachadoorian explained, that the mid-
year budget requests were sometimes brought forward with grant offsets and new revenues to
cover the additional funding costs. Budget and Analysis Director VanEenoo stated that should a
mid-year budget request be brought forward, the fiscal impact section, for example, would
include that the appropriations would be offset by grant revenues or unexpected higher sales tax
revenues; or if not, it would say money was being requested to be appropriated from reserves,
which would lower the reserves. Councilmember Ramirez then received clarification that the
$6.3 million gap assumes no change to reserves.
. 5-Year Revenue and Expenditure Forecast Report
Finance Director Kachadoorian provided an overview of the projected sales tax growth from
Fiscal Year 2000 to Fiscal Year 2013, stating that she was projecting a 16% increase this year.
Councilmember McCann inquired about the 16% projection. Director Kachadoorian responded
that sales tax growth in Fiscal Year 2006 was close to 14%, and this year, with the auto park up
and running, the shopping mall open in the east, and the new Crossings shopping center, she did
not feel that an increase to 16% was an unrealistic assumption.
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March 1, 2007
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DRAFT
BUDGET WORKSHOP (continued)
Councilmember McCann asked staff to provide a report on the amount of sales tax growth
during the last recession in the 1990's.
Finance Director Kachadoorian then provided the five-year forecast, including the sales tax per
capita, growth in assessed value, debt service, projected deficit/surplus summary, general fund
reserves projected to Fiscal Year 2013, and transient occupancy tax revenue per capita.
Councilmember McCann made inquiry on the reflected growth in assessed value, and Finance
Director Kachadoorian responded that it included both residential and commercial, and even
though the market might be flat, the City could still see an increase in assessed values due to
Proposition 13 turnovers.
Finance Director Kachadoorian then provided a demonstration of newly acquired software called
MuniCast, which was purchased to assist staff in the provision of fiscal models that can depict
long-term fiscal impacts, and has the capability of comparing Chula Vista to other agencies of
similar size.
Budget and Operations Director VanEenoo provided the next steps in the budget process and
suggested holding the next budget workshop on Wednesday, April 18, 2007, when staff would
come back with a more detailed plan and proposed recommendations to close the current
budgetary gap.
ACTION:
Mayor Cox announced that, hearing no objections, the second Council budget
workshop would be held on Wednesday, April 18, 2007 at 6:00 p.m.
Fiscal Year 2006 - 2007 Councilmember Block Budgets
.
Budget and Operations Director VanEenoo presented the block budgets for Councilmembers,
stating that staff had developed a proposed reallocation of the remaining Fiscal Year 2006-2007
Council services and supplies budget based on input from the Council budget subcommittee
comprised of Mayor Cox and Councilmember McCann. Director VanEenoo stated that initially,
the Mayor and Council budgets were contained in one lump sum, and recently, the personnel
costs were separated to reflect the Mayor and support staff in an administrative key, and each
Councilmember having an individual budget. One proposed change was to provide an
organizational key for the Mayor. This would result in an administrative/contingencies function
for overall Mayor/Council Department items, a budget for the Mayor, and a budget for the
individual Councilmembers. The subcommittee recommended that the administrative portion of
the services and supplies budget be retained as one account, and the remainder of the funding
was recommended to be divided into block budgets, with the Mayor to receive 30% of the
remaining funds, the Councilmembers to each receive 15%, and the 10% remaining to be placed
in the Mayor/Council administrative/contingencies budget.
Mayor Cox clarified that the subcommittee considered only service and supplies and left
personnel out until 2007-2008. She additionally noted that each column of the proposed Council
block budget allowed for flexibility in use by shifting the money to where it was most needed by
the individual Councilmember. This would be a trial for the balance of the fiscal year and would
be reviewed for Fiscal Year 2007-2008.
Councilmember McCann spoke in support of the proposal. stating that it allowed everyone to use
their budget to customize their needs.
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DRAFT
BUDGET WORKSHOP (continued)
Deputy Mayor Rindone inquired as to whether the savings came from savings in the Mayor's
staff budget. Mayor Cox responded that it had not; staff was completely left out and there was
no proposal for additional personnel costs at this time. Deputy Mayor Rindone requested
clarification, and Mayor Cox responded that the total budget for each Councilmember would be
$6,443 for the remainder of the fiscal year; however, there was flexibility in the use of 10% in
the Mayor/Council administrative/contingencies budget for the balance of the year.
Councilmember Castaneda asked about $500 that the Mayor and Council used to receive that
was now included in the budget. Mayor Cox responded that it would now be receipted, meaning
that an invoice was required and would be reimbursed by the individual Councilmember's
budget.
ACTION:
Mayor Cox moved to accept the recommendations of the Council budget
subcommittee for the 2006-2007 Councilmember block budgets. Councilmember
McCann seconded the motion, and it carried 4-1, with Deputy Mayor Rindone
opposed.
ADJOURNMENT
At 7:39 p.m., Mayor Cox adjourned the meeting to the regular meeting of March 6, 2007 at 4:00
p.m. in the Council Chambers.
~OP~S!~Ci'YCl"k
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March I, 2007
IS"S"
DRAFT
MINUTES OF A REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF CHULA VISTA
March 6, 2007
4:00 P.M.
A Regular Meeting of the City Council of the City of Chula Vista was called to order at 4:03
p.m. in the Council Chambers, located in City Hall, 276 Fourth Avenue, Chula Vista, California.
ROLL CALL:
PRESENT: Councilmembers: Castaneda, McCann, Ramirez, Rindone, and Mayor
Cox
ABSENT: Councilmembers: None
ALSO PRESENT: Interim City Manager Thomson, City Attorney Moore, Senior Deputy City
Clerk Peoples, and Deputy City Clerk Bennett
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
Mayor Cox welcomed and recognized two visiting journalists from Gubernia, Russia,
photographer Misha Semenyak and TV journalist Galina Sheveleva, representing the City of
Blagovenshensk, which is in far eastern Russia near the Chinese border, a city about the size of
Chula Vista. She stated that the visitors were very interested in finding out how Chula Vista
operates and the services provided so they can share that information with their viewers and local
government officials. Mayor Cox then recognized Bill McGuire from the State Department and
Dimitry Motovilov, State Department interpreter, who were also present at the meeting.
Deputy Mayor Rindone reported on the recent passing of Ben Patton, founding President of the
Chula Vista Kiwanis Club. He described Mr. Patton as a community leader, a person who made
a difference, a charter president, and most recently an accountant in special financial services.
He requested that the meeting be adjourned in memory of Ben Patton.
SPECIAL ORDERS OF THE DAY
. INTRODUCTION BY PUBLIC WORKS OPERATIONS DIRECTOR DAVE BYERS,
OF EMPLOYEE OF THE MONTH, DANNY LIMA, SENIOR PUBLIC WORKS
INSPECTOR
Public Works Operations Director Byers introduced the employee of the month, Danny Lima,
Senior Public Works Inspector, and Deputy Mayor Rindone presented him with a proclamation.
le-/
CONSENT CALENDAR
(Items I through II)
With reference to Item I, Mayor Cox and Councilmember Ramirez stated that they would
abstain from voting on the minutes of November 16, 2006, as they were not members of the City
Council at that time.
Item No.5 was withdrawn from the agenda at the request of staff.
With respect to Item 8, Councilmember Ramirez expressed his eagerness to reach the 50%
diversion goal. He requested clarification, and staff responded affirmatively, that funding
received from the proposed AB939 fee increase would not be used to increase documentation
and reporting requirements; and that the funding would be used to resolve issues related to
stricter waste reduction and recycling requirements for special events.
Regarding Item 9, Deputy Mayor Rindone asked if SDG&E would be sharing the costs
associated with the emergency sewer line repair at Otay Lakes Road and Eastlake Parkway. He
also inquired about the time line for the repairs. General Services Director Griffin responded that
the City had filed a claim to begin the process for reimbursement by SDG&E for a portion of the
repairs, and was hopeful that the matter would be resolved within a month.
Councilmember McCann stated that he wished to register a no vote on Item 8.
1. APPROVAL OF MINUTES of the Adjourned Regular Meetings of November 16,2006
and January 15,2007, the Regular Meeting of January 16,2007, the Adjourned Regular
Meeting of January 16,2007 and Special Meeting of the Public Financing Authority, the
Adjourned Regular Meeting of January 18,2007, the Special Meetings of February 4 and
February 8, 2007, the Regular Meeting of February 13,2007, and the Special Meeting of
February 13,2007.
Staff recommendation: Council approve the minutes.
2. WRITTEN COMMUNICATIONS
A. Letter of resignation from Sherry Strothers, member of the Veterans Advisory
Commission.
Staff recommendation: Council accept the resignation and direct the City Clerk to post
the vacancy in accordance with Maddy Act requirements.
3. REPORT ON THE APPLICATION FOR THE FORMATION OF COMMUNITY
FACILITIES DISTRICT NO. 14-1 (OTA Y RANCH VILLAGE TWO)
Otay Project, L.P. submitted an application for establishing Community Facilities District
No. 14-1 (CFD 14-1) to fund the acquisition or construction of certain public
improvements serving the City of Chula Vista and development improvements serving
the Otay Project, L.P. properties within Village Two of the Otay Ranch in the amount of
approximately $127 million. Adoption of the resolution initiates the formal proceedings
for the proposed CFD 14-1 (City Engineer)
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CONSENT CALENDAR (Continued)
Staff recommendation: Council accept the report and adopt the following resolution.
RESOLUTION NO. 2007-048, RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CHULA VISTA APPROVING THE INITIATION OF
PROCEEDINGS TO CONSIDER THE FORMATION OF COMMUNITY
FACILITIES DISTRICT NO. 14-1 (OTA Y RANCH VILLAGE TWO) FOR THE
OTAY PROJECT L.P., AND APPROVING THE FORM OF A
REIMBURSEMENT AGREEMENT
4. RESOLUTION NO. 2007-049, RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA APPROVING THE AMENDED COOPERATIVE
AGREEMENT BETWEEN THE CITY OF CHULA VISTA, THE OTAY WATER
DISTRICT, AND THE SWEETWATER AUTHORITY WHICH CREATED THE
INTERAGENCY WATER TASK FORCE, AND AUTHORIZING THE MAYOR TO
EXECUTE THE AMENDED COOPERATIVE AGREEMENT
The Council approved the cooperative agreement for the Interagency Task Force in 1991.
Adoption of the resolution approves an amendment to the agreement to allow the
selection of a Vice Chairman, the inclusion of a drought management program, the
inclusion of a termination provision including clarifying language, and the revision of the
frequency of meetings. (City Engineer)
Staff recommendation: Council adopt the resolution.
5. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROPRIATING FUNDS FROM THE TRAFFIC SIGNAL FUND FOR COSTS
INVOLVED WITH INSTALLATION OF A TRAFFIC SIGNAL AT MAIN STREET
AND AUTO PARK PLACE (4/5THS VOTE REQUIRED)
The City previously approved developments including two auto parks and other
supporting auto-related businesses on the north and south sides of Main Street. As a
result of the developments, a new traffic signal was needed at the intersection of Main
Street and Auto Park Place. Sunroad Enterprises paid the total project cost with the
understanding that reimbursements would follow from the City and the developer upon
project completion. Adoption of the resolution appropriates the City's share of the
project from the City's traffic signal funds for reimbursement to Sunroad Enterprises.
(City Engineer)
Staff recommendation: The item be removed from the agenda.
6. RESOLUTION NO. 2007-050, RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA ACCEPTING DONATIONS IN THE AMOUNT OF
$116,000 AND APPROPRIATING SAID DONATED FUNDS
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CONSENT CALENDAR (Continued)
The Fire Department received donations in the amount of $116,000 from various
community donors. These donations were made to support the department's operations,
and the funds will be used for equipment purchases and fire facility improvements that
are not funded in the Fiscal Year 2007-2008 budget. Adoption of the resolution approves
the appropriation of said donated funds. (Fire Chief)
Staff recommendation: Council adopt the resolution.
7. RESOLUTION NO. 2007-051, RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA ACCEPTING AND APPROPRIATING $210,083 IN
REIMBURSEMENTS FROM VARIOUS STATE AND LOCAL AGENCIES TO
OFFSET OVERTIME AND SUPPLIES AND SERVICES COSTS IN THE FIRE
DEPARTMENT
The Fire Department participates in automatic aid agreements with all other agencies
within San Diego County, and an agreement for local government fire suppression
assistance to forest agencies and the Office of Emergency Services. Through the
agreements, the Department provides staff and equipment resources on a reimbursement
basis. Additionally, the Department receives reimbursements for staff time from the
County of San Diego State Homeland Security Office for eligible project work.
Adoption of the resolution accepts and appropriates $210,083 in reimbursements from
these agencies. (Fire Chief)
Staff recommendation: Council adopt the resolution.
8. RESOLUTION NO. 2007-052, RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA DIRECTING STAFF TO BEGIN THE PUBLIC PROCESS
AS REQUIRED UNDER PROPOSITION 218, TO INCREASE THE AB939 FEE TO
FULLY FUND THE STATE MANDATED WASTE DIVERSION AND RECYCLING
PROGRAMS AS PROVIDED FOR UNDER AB939, THE WASTE MANAGEMENT
ACT
Events have occurred that have placed substantial strain on the City's AB939 funds. The
disposal/operating costs have increased 100% as a result of the increased traffic and
corresponding household hazardous waste disposal volumes as a result of new legislation.
Adoption of the resolution directs staff to begin the public process to increase the AB939
fees to fully fund the state-mandated waste diversion and recycling programs. (General
Services Director)
Staff recommendation: Council adopt the resolution.
9. A. RESOLUTION NO. 2007-053, RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA ACCEPTING THE FINAL REPORT OF EXPENDITURES
FOR THE EMERGENCY SEWER LINE REPAIR - OTAY LAKES ROAD AND
EASTLAKE PARKWAY AND RATIFYING THE ACTIONS OF THE CITY
MANAGER AND DIRECTOR OF GENERAL SERVICES FOR MAKING AND
EXECUTING A CONTRACT FOR SAID EMERGENCY REPAIR WITH
METROPOLITAN CONSTRUCTION
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CONSENT CALENDAR (Continued)
B. RESOLUTION NO. 2007-054, RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA ESTABLISHING A CAPITAL IMPROVEMENT
PROGRAM PROJECT "EMERGENCY SEWER LINE REPAIR - OTAY LAKES
ROAD AND EASTLAKE P ARKW A Y" (SW248), AMENDING THE FISCAL YEAR
2007 CAPITAL IMPROVEMENT PROJECT, AND APPROPRIATING SEWER
FACILITIES REPLACEMENT FUNDS TO TRANSFER EXPENDITURES MADE
FOR SAID PROJECT
On October 19, 2006, the General Services Department was informed by Public Works
Operations that the 15-inch sewer line at Otay Lakes Road and Eastlake Parkway was
severely damaged and could lead to the undermining of the road. City crews
immediately televised the sewer lines and assessed the damage. In accordance with the
emergency provisions of Section 1009 of the City Charter, City staff prepared bid
documents to address the repair and obtained three bids. Staff entered into an agreement
with the lowest responsible bidder, Metropolitan Construction. An informational item
was submitted to the Council in November, with the final report to be brought back after
the full cost of the project was identified. The project was completed in December; and
the staff report contains the total expenditures for the repair. (General Services Director)
Staff recommendation: Council adopt the resolutions.
10. RESOLUTION NO. 2007-055, RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA APPROPRIATING FUNDS IN THE AMOUNT OF
$120,014 AS PAID TO THE CITY OF CHULA VISTA BY CRICKET
COMMUNICATIONS TO THE GAYLE MCCANDLISS PARK CAPITAL
IMPROVEMENT PROJECT (CIP PR-179) FOR FUTURE IMPROVEMENTS TO THE
PARK
At the City's request, Cricket Communications (Cricket) agreed to assist with funding of
future park improvements at Gayle McCandliss Park, including the installation of a
wireless facility. Cricket agreed to provide full payment for the five-year lease of the site
in one lump sum and an additional $12,000 for two new light fixtures. Cricket paid the
total amount agreed upon of$120,014 to the City on January 6, 2007, and adoption of the
resolution appropriates these funds to the project. (General Services Director)
Staff recommendation: Council adopt the resolution.
II. RESOLUTION NO. 2007-056, RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA ACCEPTING $205,670 FROM THE HIGH INTENSITY
DRUG TRAFFICKING AREA PROGRAM AND APPROPRIATING FUNDS
THEREFOR, WAIVING THE COMPETITIVE BIDDING PROCESS AND
AUTHORIZING A ONE-TIME PURCHASE OF MONITORING AND
SURVEILLANCE EQUIPMENT FROM JSI
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CONSENT CALENDAR (Continued)
The High Intensity Drug Trafficking Area (HIDTA) Program has awarded the Police
Department $205,670 for the purchase of monitoring and surveillance equipment for the
Operation Alliance Task Force. The funding from the HIDTA program includes the
$199,680 expenditure reimbursement, along with a 3% administrative fee for processing
the purchase. Adoption of the resolution accepts the funds, appropriates $199,680 to the
Fiscal Year 2006-2007 Police Department capital budget, waives the competitive bidding
process, and authorizes a one-time purchase of monitoring and surveillance equipment
from JSL (Police Chief)
Staff recommendation: Council adopt the resolution.
Mayor Cox noted that Item 5 was removed from the agenda and requested that Item 8 be voted
on separately.
ACTION:
Deputy Mayor Rindone moved to approve Consent Calendar Items 1 through 4, 6,
7, and 9 through 11, headings read, texts waived. Councilmember Ramirez
seconded the motion, and it carried 5-0, except on the minutes of November 16,
2006, which carried 3-0-2, with Mayor Cox and Councilmember Ramirez
abstaining.
ACTION:
Deputy Mayor Rindone moved to approve Consent Calendar Item 8, heading
read, text waived. Councilmember Ramirez seconded the motion, and it carried
4-1, with Councilmember McCann opposing.
ITEMS REMOVED FROM THE CONSENT CALENDAR
There were none.
PUBLIC COMMENTS
Peter Watry spoke about the allocation of $451 million in bond money by the state for interstate
repairs, with the South Bay receiving only 4% of the total and the North County receiving 96%.
He commented on past promises by the County's Proposition A bond measure to provide the
South Bay with additional freeway travel lanes, on/off ramps, HOV lanes on Interstate 5, and
grade separations at E and H Streets. He encouraged everyone to read the traffic section of the
Bayfront environmental impact report that reflected sub-standard "f' ratings and suggested that
the Council demand that SANDAG being the 1-5 improvements immediately. =
ACTION ITEMS
12. CONSIDERATION OF PUBLIC INPUT REGARDING DESIRED QUALIFICATIONS
OF A NEW CITY MANAGER
At its February 20, 2007 meeting, the Council directed staff to provide a report with
recommendations for a process to obtain public input related to the selection of a new
City Manager, and to indicate what would be appropriate and not appropriate to discuss
in open session. As per a memorandum from the City Attorney, staff is recommending
public discussion be limited to general comments regarding the desired qualifications of a
new City Manager, avoiding any discussion of specific candidates for the position.
(Interim City Manager/City Attorney)
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ACTION ITEMS (Continued)
Mayor Cox commented that the search for a City Manager began last fall, with a
recommendation by Deputy Mayor Rindone for an extension in order for the newly elected
Mayor Cox and Councilmember Ramirez to have the opportunity to speak with the search
consultant. Since that time, the Council met to review 35 candidate applications, since reduced
to five candidates, and held continued meetings to discuss the candidate selection. She further
stated that the process involved a great amount of thought on the part of the Council in order to
locate, recruit, and retain the best City Manager for the City.
Councilmember Ramirez commented that the public had never had the opportunity to weigh in
on the City Manager selection process, and that he was hopeful of creating the opportunity for a
more open process. He expressed disappointment with the process undertaken by the consultant
hired to interview the City Manager candidates, and wished the public had been provided the
opportunity to address the desired qualifications of a City Manager at a 6:00 p.m. Council
meeting. Councilmember Ramirez then said he looked forward to moving forward with the
process.
Peter Watry stated that the ideal City Manager would have knowledge of what is going on
citywide, carry out the wishes of the Council, and should not take individual suggestions from
the Mayor or the Council, citing Section 305 of the City Charter.
Jackie Lancaster spoke of three qualifications that were important for a City Manager, namely
honesty and integrity; skills and knowledge; and community vision and the ability to work with
the community. She invited the Council to describe where it would stand in a choice of two
candidates, one with an overzealous developer's vision for the City, and the other more open to
the community's vision.
ACTION:
Councilmember McCann moved to accept the report. Councilmember Ramirez
seconded the motion, and it carried 5-0.
Councilmember Ramirez stated that he was motivated to seek a more open process, with an
opportunity to allow the public to have confidence in the selection process. In response to the
comments by Ms. Lancaster about candidate preference, he stated that he would support a City
Manager with qualities that would include strong inter-personal skills, effective communications,
and be creative and innovative. He asked the City Attorney to explain how a more open process
could be created from this time forward. Deputy City Attorney Dawson responded that the
Council could discuss general qualifications of candidates, such as job description and
compensation, and explained that since the process started out with expectations of candidate
privacy, without seeking a written waiver from the candidates, it would be inappropriate to
discuss the candidates' individual qualifications in a public setting.
ACTION:
Councilmember Ramirez moved to instruct staff to contact the candidates and ask
if they would voluntarily issue a waiver in order to bring the process into the
public arena. Councilrnember Castaneda seconded the motion.
Councilmernber McCann stated that he believed in public input; however, since the process is so
far along, the Council should proceed with the current process.
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ACTION ITEMS (Continued)
Deputy Mayor Rindone clarified that after the election of Mayor Cox and Councilmember
Ramirez, each Councilmember had the opportunity to vet all of the candidates to any degree they
wanted. He wished to convey to the public a clear understanding that the current Council had
been working diligently in examining the applicants from the beginning of the process and
believed this selection to be critical to the community.
Councilmember Castaneda stated that it would be extremely appropriate should either or both of
the candidates for City Manager wish to come and talk to the public about their vision for the
City, but that if they did not wish to do so, they should not be precluded from consideration in
the process.
Councilmember Ramirez stated that a public process for a City Manager search is not unusual.
He felt confident that a process couId be crafted, if the applicants agreed, that would assist the
Council in making a better decision. He suggested adding one or two weeks to the process to
look at what other cities were doing.
Mayor Cox stated that she would oppose the motion by Councilmember Ramirez, stating that
asking the candidates currently in the process to waive their confidentiality would be
inappropriate.
ACTION:
The motion failed, with Mayor Cox, Deputy Mayor Rindone and Councilmember
McCann opposed.
At 4:50 p.m., Councilmember Castaneda left the dais.
Mayor Cox announced that Items 14, 15 and 16 would be heard prior to Item 13. Item 13 was
heard following Item 16.
13. CONSIDERATION OF QUARTERLY FISCAL STATUS REPORT FOR THE
QUARTER ENDED DECEMBER 31, 2006
In accordance with Charter Section 504 (t), the fiscal status report covering the second
quarter of Fiscal Year 2007 was submitted for approval. (Finance Director)
Finance Director Kachadoorian gave a brief summary of the budget report.
Deputy Mayor Rindone asked whether staff anticipated additional adjustments for Fire
Department overtime for the two remaining quarters of this budget cycle. Finance Director
Kachadoorian replied that the requested amendment would fulfill the requirements for the
remaining fiscal year. Interim City Manager Thomson added that the only exception to any
changes would be as a result of unanticipated responses by the Fire Department outside of the
City, for which the City would receive reimbursement.
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ACTION ITEMS (Continued)
Mayor Cox recognized that the 8.5% projected reserves were above the 8% that the Council has
required since 1996, and that staff is working diligently to bring the revenues and expenditures in
line. She then asked, and Finance Director Kachadoorian explained, about the work being done
by the City's independent financial review firm, Economic Planning Systems.
ACTION:
Councilmember McCann moved to accept the report and adopt Council
Resolution No. 2007-057, heading read text waived:
RESOLUTION NO. 2007-057, RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING
$450,000 FROM THE AVAILABLE BALANCE OF THE GENERAL
FUND TO THE FIRE DEPARTMENT PERSONNEL SERVICES
BUDGET FOR COSTS RELATED TO OVERTIME
Councilmember Castaneda seconded the motion, and it carried 5-0.
OTHER BUSINESS
14. CITY MANAGER'S REPORTS
Interim City Manager Thomson announced that the March 15, 2007 Citizens Advisory
Committee/ Public Workshop for the Chula Vista Bayfront Master Plan would be conducted in
two sessions, 3:30 p.m. to 5:30 p.m. and 6:00 p.m. to 8:00 p.m., in the Council Chambers.
During these two workshops, the Gaylord Entertainment team would present and discuss the
conceptual design for the proposed resort conference center. He clarified that this workshop
would not address the South Bay Power plant.
15. MAYOR'S REPORTS
A.
ACTION:
B.
ACTION:
C.
ACTION:
Ratification of Mary Helvie to the Commission on Aging.
Mayor Cox moved to ratifY the appointment of Mary Helvie to the Commission
on Aging. Councilmember McCann seconded the motion, and it carried 4-0, with
Councilmember Castaneda absent.
Ratification of Russ Hall to the Growth Management Oversight Commission.
Mayor Cox moved to ratify the appointment of Russ Hall to the Growth
Management Oversight Commission. Councilmember McCann seconded the
motion, and it carried 4-0, with Councilmember Castaneda absent.
Ratification of Nancy Mulcahy to the International Friendship Commission.
Mayor Cox moved to ratifY the appointment of Nancy Mulcahy to the
International Friendship Commission. Councilmember McCann seconded the
motion, and it carried 4-0, with Councilmember Castaneda absent.
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OTHER BUSINESS (Continued)
Mayor Cox announced that the Heritage Museurn on Third A venue has an exhibit on the Robr
Corporation, with brochures for sale for $1 and the proceeds to support the Heritage Museum.
She commended the Library staff for ensuring the presentation of the exhibit.
With reference to Item 6, Mayor Cox acknowledged that the donations to the Fire Department
included a donation by the Weihe family in memory of Michelle Ann Weihe, who passed away
on September 24, 2006, despite efforts of Fire Department personnel who came to her aid and
attempted to revive her. Mayor Cox extended the Council's sympathy's to the Weihe family.
16. COUNCIL COMMENTS
Deputy Mayor Rindone reported that he recently visited the International Institute of
Photographic Arts, located at 1690 Frontage Road in Chula Vista, which featured an exhibit of
Oceans In Time by the artist, Victor Manuel Diaz. He encouraged his colleagues and citizens to
visit the gallery. He also expressed concern about funding to maintain the gallery and asked staff
to work with the Cultural Arts Commission to seek funding opportunities in order to retain the
gallery in the community. In addition, he reminded the Council that the meeting would adjourn
in memory of Ben Patton, founding charter president of the Chula Vista Kiwanas Club, who
made a difference in the community.
Councilmember McCann extended his thoughts and prayers to the Patton family.
Councilmember Ramirez expressed condolences to the Patton family. He then thanked Deputy
Mayor Rindone for bringing the art exhibit to his attention and extended his support towards
efforts to retain the gallery in Chula Vista. Councilmember Ramirez spoke about the recent
public safety subcommittee meeting at Lauderbach Park that focused on the issue of
homelessness, stating that the matter was not only a local issue, but one that extends regionally.
The City needed to rely on services other than the Police Department, and he was hopeful that an
approach would be developed in the future. He then talked about the first of his monthly public
meetings that raised issues regarding truck routes and a police sub-station, which needed to be
addressed. He stated that questions and referrals from the meeting would be forwarded to the
Constituent Services Manager.
At 5:06 p.m., Mayor Cox declared a recess and reconvened the meeting at 5:15 p.m. with all
members present.
Item No. 13 was actually heard at this time.
CLOSED SESSION
Mayor Cox announced that the Closed Session would not be held but would be continued until
after the March 8, 2007 Chula Vista Redevelopment Corporation meeting. The following items
were not discussed, and no action was taken:
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CLOSED SESSION (Continued)
17. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO SUBDIVISION (b) OF
GOVERNMENT CODE SECTION 54956.9
. Five cases
18. PUBLIC EMPLOYEE APPOINTMENT PURSUANT TO GOVERNMENT CODE
SECTION 54957(b)(l)
Title: City Manager
19. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT
CODE 54957.6(a)
Unrepresented employee: City Manager
ADJOURNMENT
At 5:24 p.m., Mayor Cox adjourned the meeting in memory of Ben Patton to the regular meeting
of March 13, 2007, at 6:00 p.m. in the Council Chambers.
Lorraine Bennett, CMC, Deputy City Clerk
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CITY COUNCIL
AGENDA STATEMENT
~~ CITY OF
,~ CHULA VISTA
3/27/07, Item~
ITEM TITLE:
RESOLUTION WANING THE FORMAL CONSULTANT
SELECTION PROCESS AND APPROVING THE FIRST
AMENDMENT TO THE AGREEMENT WITH ALLEGIS
DEVELOPMENT SERVICES, INC. TO PROVIDE CONTINUED
OWNER'S REPRESENTATION SERVICES DURING THE
DESIGN AND CONSTRUCTION OF THE CNIC CENTER AND
RELATED IMPROVEMENTS
DIRECTOR OF GErL SERVICES(j~'
CITY MANAGER /1
.
SUBMITTED BY:
REVIEWED BY:
4/5THS VOTE: YES D NO ~
BACKGROUND
On February 18, 2003, City Council approved by Resolution 2003-068, waiving the formal
consultant selection process and an agreement with Allegis Development Services, Inc. to
provide Owners' Representation services during the design and construction of the Civic Center
and related improvements. The time frame has been extended to August 6, 2008 for completion
of the Civic Center Project as previously approved by Council on August 3, 2004.
RECOMMENDATION
That Council waive the formal consultant selection process and approve the first amendment
with Allegis Development Services, Inc. to provide continued Owner's Representation services
during the design and construction of the Civic Center and related improvements.
BOARDS/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
On February 18, 2003, City Council approved by Resolution 2003-068, waiving the formal
consultant selection process and an agreement with Allegis Development Services, Inc. (ADS) to
provide Owner's Representation services during the design and construction of the Civic Center
Project and related improvements.
ADS' agreement with the City was to provide professional services through April 20, 2007 or
City's acceptance of the project, whichever occurred earlier, which was sufficient based on the
completion dates at that time. However, the Substantial and Final completion dates of the
2-1
3/27/07, Item 2
Page 2 of2
project had been extended and were approved by Council on August 3, 2004. Extended dates for
the completion of the final phase of the project are as follows: Substantial Completion, May 7,
2008 and Final Completion, August 6, 2008.
In reference to Chula Vista Municipal Code 2.56.110 (C), the Director of General Services has
determined the use of a Consultant is most effective. ADS is competent and capable of
performing required services as demonstrated in these past years regarding oversight and
management of the New Police Facility project and in their current involvement with the Civic
Center Renovation project. The time required and disruption to the project, which would occur
by selecting a new Owners Representation, would not be beneficial to the project or the City at
this time because of the expertise ADS possesses regarding the project. It is recommended that
the City Council waive the formal consultant selection process and continue Owners
Representation services with ADS consistent with the change in completion dates for the Civic
Center Project.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found a conflict exists, in
that Councilmember Jerry Rindone has holdings within 500 feet of the boundaries of the
property which is the subject of this action.
FISCAL IMPACT
There are no fiscal impacts to the budget. Compensation to Allegis Development Services, Inc.
will be paid from existing funds in the approved Civic Center project budget.
ATTACHMENTS
First Amendment to Agreement
Prepared by: Merce LeClair, Sr. Mgt. Analyst, General Services
J:\General Services\GS Administration\Council Agenda\Civic Center\Allegis Amendment 030807.doc
2-2
THE ATTACHED AGREEMENT HAS BEEN REVIEWED
AND APPROVED AS TO FORM BY THE CITY
ATTORNEY'S OFFICE AND WILL BE
FORMALLY SIGNED UPON APPROVAL BY
THE CITY COUNCIL
A(~~ jJ~ ./-Ju-p
,...--/ Ann Mob e
City Attorney
Dated: .3 /f}.,~ )07
,
First Amendment to
the Agreement between the City of Chula Vista
and Allegis Development Services, Inc.
2-3
First Amendment
To the Agreement between
City ofChula Vista
and
Allegis Development Services, Inc.
For Project Management/City's Representative Services
This tirst amendment is made and entered into this 27th day of March 2007 by and between lhe
City ofClm!a Vista (herein "City"), a municipal corporation, and Allegis Development Services,
[nc, (herein "Consultant"). City and Consultant are sometimes hereinafter referred to as Parties
("Parties")
RECITALS
WHEREAS, the City Council approved by Resolution 2003-068, an agreement ("Original
Agreement") with Allegis Development Services. Inc. to provide Owners' Representation
services during the design and construction ofthe Civic Center and related improvements; and
WHEREAS. Consultant has been actively engaged in the oversight and project management of
the Civic Center project since the date of the Original Agreement; and
WHEREAS, said Original Agreement with the City was to provide professional services through
April 20. 2007 or City's acceptance of the building, whichever occurs earlier: and
WHEREAS. the Substantial and Final completion dates of the project had been extended and
approved by Council on August 3, 2004; and
WHEREAS, StatT is recommending that the City waive the Consultant Selection process based
upon the satisfactory performance to date and the need to have these services in place without
disruption and continue Owners Representation services with Consultant consistent with the
change in completion dates for the tinal phase of the Civic Center.
NOW, THEREFORE, in consideration of the recitals and the mutual obligation of the Parties set
torth herein, the City and Consultant agree as follows:
I. Section 8 D of Original Agreement is hereby amended to read as follows:
D. Date for completion of all services: August 6, 2008 or City's acceptance of the
building, whichever occllrs earlier,
ry All other terms and conditions of the Original Agreement shall remain in full larce
and effect.
2-4
First Amendment
To the Agreement between
City orChula Vista
and
Allegis Development Services, Inc,
For Project Management/City's Representative Services
CITY OF CHULA VISTA
Cheryl Cox, Mayor
ATTEST:
Susan Bigelow, City Clerk
Appl"Oved as to [onTI by
Allegis Development Services, Inc.
~Jk~~
Ann Moore, City Attorney
2-5
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE FORMAL CONSULTANT
SELECTION PROCESS AND APPROVING THE FIRST
AMENDMENT TO THE AGREEMENT WITH ALLEGIS
DEVELOPMENT SERVICES, INC. TO PROVIDE
CONTINUED OWNER'S REPRESENTATION SERVICES
DURING THE DESIGN AND CONSTRUCTION OF THE
CIVIC CENTER AND RELATED IMPROVEMENTS
WHEREAS, on February 18, 2003, City Council approved by Resolution 2003-068,
waiving the formal consultant selection process and an agreement with Allegis Development
Services, Inc. to provide Owners' Representation services during the design and construction of
the Civic Center and related improvements; and
WHEREAS, the time frame has been extended to August 6, 2008 for completion of the
Civic Center Project as previously approved by Council on August 3, 2004; and
WHEREAS, the time required and disruption to the project, which would occur by
selecting a new Owners Representation, would not be beneficial to the project or the City at this
time; and
WHEREAS, although there are overlapping phase expenditures, the project as a whole is
within budget; and
WHEREAS, pursuant to Chula Vista Municipal Code 2.56.l10(c), the Director of
General Services has determined the use of a consultant is most effective; and
WHEREAS, ADS has successfully performed such services for the City in the past; and
WHEREAS ADS has demonstrated they are competent and qualified to continue
providing these services; and
WHEREAS, selecting a different consultant to act as the City's owner representative
would not be in the City's best interest because of the expertise ADS possesses regarding the
project, potential delays while selecting a different consultant, and the change would be
disruptive to the overall management of the project; and
WHEREAS, it is recommended that the City Council waive the formal consultant
selection process and continue Owners Representation services with ADS consistent with the
change in completion dates for the Civic Center Project; and
WHEREAS, extended dates for the completion of the final phase of the project are as
follows: Substantial Completion, May 7, 2008 and Final Completion, August 6, 2008; and
2-6
WHEREAS, there are no fiscal impacts to the budget since compensation to Allegis
Development Services, Inc. will be paid from existing funds in the approved Civic Center project
budget.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista
does hereby waiving the formal consultant selection process and approving the first amendment
to the agreement with Allegis Development Services, Inc. to provide continued owner's
representation services during the design and construction of the civic center and related
improvements consistent with the completion dates for the project.
Presented by
Approved as to form by
~;;trJf#A 4d
Ann oore C
City Attorney
Jack Griffin
Director of General Services
2
2-7
CITY COUNCIL
AGENDA STATEMENT
:s'Yf:.. ClIT OF
--- CHUIA VISTA
3/27/07, Item~
SUBMITTED BY:
REVIEWED BY:
RESOLUTION ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "BUS SHELTERS, VARIOUS
LOCATIONS IN THE CITY OF CHULA VISTA, CA (STL-3l2)"
PROJECT TO A.B. HASHMI, INC. IN THE AMOUNT OF
$72,480.00 AND AUTHORIZING THE EXPENDITURE OF ALL
AVAILABLE FUNDS IN THE PROJECT
DIRECTOR OF G~RAL SERVICESCs~
CITY MANAGER jl .
4/5THS VOTE: YES 0 NO 181
ITEM TITLE:
BACKGROUND
On February 28, 2007, the Director of General Services received sealed bids for the "Bus
Shelters, Various Locations in the City of Chula Vista, CA (STL-3l2)" project. The project
consists of the following scope: installing open bus shelters and other associated work at ten (10)
different bus stop locations within the City of Chula Vista, California; the work for the project
also includes all labor, materials, bus shelter structures, equipment, transportation, traffic control,
removal and disposal of existing improvements, and protection and restoration of existing
improvements.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State
CEQA Guidelines because the proposed project consists of minor alterations to an existing
public facility involving no expansion of the facility's current use. Thus, no further
environmental review is necessary.
RECOMMENDATION
Council approve the resolution accepting bids and awarding contract for the "Bus Shelters,
Various Locations in the City ofChula Vista, CA (STL-3l2)" project to A.B. Hashmi, Inc. in the
amount of$72,480.00 and authorizing the expenditure of all available funds in the project.
3-1
3/27/07, Item-----2-
Page 2 of 4
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On February 28, 2007, the Director of General Services received sealed bids for the "Bus Shelters,
Various Locations in the City of Chula Vista, CA (STL-312)" project. The project consists of
installing open bus shelters and other associated work at ten (10) different bus stop locations
within the City ofChula Vista, California. The ten (10) bus shelter locations are as follows:
1. Broadway and Palomar Street (Eastbound Bus Stop)
2. Third Avenue and Palomar Street (Northbound Bus Stop)
3. Broadway and Palomar Street (Northbound Bus Stop)
4. Broadway and Palomar Street (Southbound Bus Stop)
5. "F" Street and Del Mar Avenue (Eastbound Bus Stop)
6. "F" Street and Garret Avenue (Westbound Bus Stop)
7. "H" Street and Third Avenue (Northbound Bus Stop)
8. "H" Street and Third Avenue (Southbound Bus Stop)
9. "H" Street and Fifth Avenue (Eastbound Bus Stop)
10. Broadway and "H" Street (Southbound Bus Stop)
The work for the proj ect also includes all labor, materials, bus shelter structures, equipment,
transportation, traffic control, removal and disposal of existing improvements, and protection and
restoration of existing improvements necessary for the project. All of the proposed bus shelters
will be located entirely within existing City Right of Way.
The preceding ten (10) locations were chosen out of a list of forty-one (41) potential bus stop
locations designated for new shelters. The selected locations for this project are the bus stop
locations that either have the highest daily ridership in the City that currently don't have shelters or
they are the locations that generate the greatest number of senior and disabled passengers.
Also included with this proj ect was an additional priority list of six (6) other bus stop locations that
may be constructed if the bids received were lower than expected. Unfortunately, the bids received
did not result in any additional funds being available for other locations to be included with this
project.
Bidding Process
General Services Project Design staff prepared plats, specifications, and advertised the project.
The City received bids from two (2) contractors as follows:
CONTRACTOR BID
l. A.B. Hashmi, Inc. of Oceanside, CA $72,480.00
2. All Purpose Manufacturing, Inc. of Oceanside, CA $89,250.00
3-2
3/27/07, Item~
Page 3 of 4
The low bid by A.B. Hashmi, Inc. is below the Engineer's estimate of $80,000.00 by $7,520.00
or 9.4%. Staff has contacted the references provided by the contractor, has reviewed the low bid
and recommends awarding the contract to A.B. Rashmi, Inc. of Oceanside, CA, for $72,480.00.
A.B. Hashmi, Inc. has also completed several CIP projects for the City in the past with
satisfactory results.
Approval of tonight's resolution will also authorize City staff to expend all available contingency
monies and increase the value of the contract as necessary due to unforeseen circumstances.
Unforeseen circumstances (i.e. poor sub grade, utility conflicts, etc.) may cause an increase in
quantities and/or the original project scope of work beyond what was anticipated during the
preparation of the project specifications. According to City Council Policy No. 574-01, if a
change order exceeds the cumulative contract change order aggregate amount allowable to be
approved by the Director of Public Works Operations, City Council approval is required.
However, approval of tonight's resolution will increase the Director of Public Works Operations'
authority to approve change orders as necessary up to the total funding amount.
Disclosure Statement
Attachment "A" is a copy ofthe contractor's Disclosure Statement.
Wage Statement
Contractors bidding this project were not required to pay prevailing wages to persons employed
by them for the work under this project. Disadvantaged businesses were encouraged to bid
through the sending of the Notice to Contractors to various trade publications.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the locations that are the subject of this action.
FISCAL IMPACT
The tables below detail the funds required and the funds available for the project:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $72,480.00
B. Contingencies (approx. 5%) $3,624.00
C. City Oversight (Administration and Inspection) $8,910.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $85,014.00
FUNDS AVAILABLE FOR CONSTRUCTION
A. Transit Facilities Citywide $85,014.00
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $85,014.00
3-3
3/27/07, Item~
Page 4 of 4
There are sufficient funds held by the City to fully offset all costs associated with the
construction ofthis project, with no impact to the General Fund. Upon completion of the subject
project, the improvements will require only routine City maintenance.
ATTACHMENTS
I - Contractor's Disclosure Statement
Prepared by: Greg Tscherch, Associate Engineer, General Services Department
M:\General Services\GS Administration\Council Agenda\STLJ12 Bus Stop Shelter Impvts\STL-312 Award AIl3 Mar 2007.doc
3-4
ATrACHMENl I
'--.--,
City of Chala Vista Disclosure Statement
Pursuant to Council Policy 101-0 I, prior to any action upon matters that win require discretionary action
by the Council, Planning Commission and an other official bodies of the City, a statement of disclosure of
certain ownership or fmancial interests, payments, or campaigo contributions for a City of Chula Vista
election must be filed. The following infonnation must be disclosed;
1. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
A}.tMJt.O l~l~\ - (.,~
A.S. ~l\\M\, IN'.
2. If any person' identified pursuant to (I) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
t>,\\.iI.,M f\-K1..1"\M\ - C-c"O Iu,;.
3. If any person' identified pursuant to (I) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
N\A
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigoed to represent you before the City in this matter.
/J.,ftI\, M 1tM""" - &...-=
5. Has any person' associated with this contract had any financial dealings with an official" of the
City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No ./'
13
iVI:\Engincer\DESIGN\STL312\Contruct Documcnts\Stl3 J 2 Contract DoC'S.gcLdoc
3-5
If Yes, briefly descnDe the nature of the financial interest the official" may bave in this contract.
6.
Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No /' Y es _ If yes, which Council member?
7.
Have you provided more than $340 (or an item of equivalent value) to an official" of the City
ofChula Vista in the past twelve (12) months? (This includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No ../
If Yes, which official" and what was the nature of item provided?
Date:
1.-11:.iliJ
~x:::
Signature of (;ontractorl Applicant
fTlt,>,i'M 1Wo.*"" - c......"'D
Print or type name of Contractor! Applicant
, Person is defined as: any individual, firm, co-partnership, joint venture, association, social
club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county,
city, municipality, district, or other political subdivision, -or any other group or combination
acting as a unit.
., Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
14
!\'1:\cnginl.:cr\DESICiN\STLJ 12\Colltn.lct Docull1cnts\Sl13 12 Contract Doc's,gcr,doc
3-6
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "BUS SHELTERS, VARIOUS
LOCATIONS IN THE CITY OF CHULA VISTA, CA (STL-
312)" PROJECT TO A.B. HASHMI, INC. IN THE AMOUNT OF
$72,480.00 AND AUTHORIZING THE EXPENDITURE OF
ALL AVAILABLE FUNDS IN THE PROJECT
WHEREAS, on February 28, 2007, the Director of General Services received sealed bids
for the for the "Bus Shelters, Various Locations in the City of Chula Vista, CA (STL-312)"
project; and
WHEREAS, the Environmental Review Coordinator has reviewed has reviewed the
proposed project for compliance with the California Environmental Quality Act (CEQA) and has
determined that the project qualifies for a Class I Categorical Exemption pursuant to Section
15301 (Existing Facilities) of the State CEQA Guidelines because the proposed project consists
of minor alterations to an existing public facility involving no expansion of the facility's current
use and no further environmental review is necessary; and
WHEREAS, the City received bids from two (2) contractors as follows:
CONTRACTOR BID
1. A.B. Hashmi, Inc. of Oceanside, CA $72,480.00
2. All Purpose Manufacturing, Inc. of Oceanside, CA $89,250.00
WHEREAS, the low bid by A.B. Hashmi, Inc. is below the Engineer's estimate of
$80,000.00 by $7,520.00 or 9.4%, the contractor has done several capital improvement projects
in the city, and its work has been satisfactory; and
WHEREAS, City Council authorizes City staff to increase the Director of Public Works
Operations' authority to approve change orders as necessary up to the total funding amount.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award the contract for the "Bus Shelters, Various Locations in
the City of Chula Vista, CA (STL-312)" project to A.B. Hashmi, Inc. of Oceanside, CA, for
$72,480.00.
Presented by
Approved as to form by
Jack Griffin
Director of General Services
~~~\.\
Ann Moore -
City Attorney
3-7
CITY COUNCIL
AGENDA STATEMENT
3/27/07
SUBMITTED BY:
REVIEWED BY:
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA ACCEPTING A $100,000 GRANT
FROM THE CALIFORNIA INTEGRATED WASTE
MANAGEMENT BOARD (CIWMB) TIRE DERIVED
PRODUCT GRANT PROGRAM; ESTABLISHING A
NEW CAPITAL IMPROVEMENT PROJECT,
"RUBBERIZED MULCH-CITYWIDE" (PR-296) AND
APPROPRIATING $100,000 IN GRANT FUNDS
THEREFOR. /~
DIRECTOR OF P~IC WORKS OPERATIONS/ r
CITY MANAGER dl
ITEM TITLE:
4/5THS VOTE: YES X NO
BACKGROUND
The City has been awarded a grant from the CIWMB State Tire Derived Product (TDP)
Grants Program to help meet project costs associated with the "Rubberized Mulch-
Citywide" project. The project will provide material for use in landscaping and weed
abatement around city-owned facilities, and provide an environmentally friendly
alternative to the wood-based products currently in use.
BOARDS/COMMISSION RECOMMENDATION
N/A
RECOMMENDATION
That the Council adopt the resolution:
. Accepting $100,000 in unanticipated CIWMB Tire Derived Product (TDP) Grant
Program funds; and
. Establishing a new Capital Improvement Project, "Rubberized Mulch-Citywide"
(PR-296); and
. Appropriating $100,000 into the "Rubberized Mulch-Citywide" Project, from the
State Grant Fund.
4-1
3/27/07, Item~
Page 2 of3
DISCUSSION
City-owned facilities and City streets are enhanced with thousands of square feet of
landscaped medians and garden beds. To reduce irrigation costs and to protect delicate
root systems, the City generally applies a 2-4" layer of wood mulch.
Increasingly, alternative products are becoming available that not only meet these two
basic landscaping requirements, but that offer additional benefits. One of these
alternatives is a ground cover or mulch made from recycled California tires. Tires are
chipped into pieces, colored and used in place of wood mulch. The resulting material has
the attractive appearance of regular wood mulch but has many cost advantages and
enviromnental benefits:
. Compared to wood mulch, tire-derived mulch is far more durable. Because it does
not decompose and retains color integrity over a long period of time, it requires less
frequent replacement. This will be a significant cost savings to the City.
. Tire-derived product is also more cost effective to use because it requires less
irrigation. Unlike wood mulch, it does not readily absorb the irrigation water but
instead directs the water to the earth below.
. Tire-derived mulch stays in place better than the lighter-weight tree bark, but still
allows aeration of the soil.
. Tire-derived mulch is a deterrent to insects, cats and dogs; thus helping to promote
cleaner, healthier common spaces.
. Rubberized mulch can also be used for playgrounds and tot lots with the same
enviromnental benefits, including ADA compliance.
The base cost of tire-derived product is higher than the cost of wood muIch ($200 versus
$32 per cubic yard). However, the grant is offsetting 100% of the purchase. After
utilizing the tire-derived product for over a year, staff will perform a cost-benefit analysis
to determine if the tire-derived mulch generates replacement, irrigation, and maintenance
cost savings to the City. If so, staff will include alternative products such as this one in
future budget cycles to place at various locations throughout all City parks.
Finally, using tire-derived ground cover helps promote a sustainable enviromnent. This
product does not require cutting down trees. Moreover, it helps meet California's goal to
decrease the adverse enviromnental impacts created by stockpiled waste tires. The
proposed project is also aligned with the City of Chula Vista's own Council-adopted
policy to use enviromnentally preferable products whenever practical - in particular,
products manufactured with post-consumer recycled material.
As a condition of the grant agreement, the City will be required to supply and post small
CIWMB "Zero Waste California!" sponsorship signs at project site(s), at a cost to the
General Fund ofless than $3,000.
4-2
3/27/07, Item~
Page 3 00
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for
compliance with the California Environmental Quality Act (CEQA) and has determined
that the project qualifies for a Class I categorical exemption pursuant to Section 1530 1 (c)
(Existing Facilities) of the State CEQA Guidelines because the material will be used to
maintain existing landscape areas. Thus, no further environmental review is necessary.
DECISION MAKER CONFLICT
Conflict but Exception
Staff has reviewed the property holdings of the City Council and has found that
Councilman Ramirez has property holdings within 500 feet of the boundaries of the
property which is the subject of this action. Although this could create a conflict for the
Councilman, pursuant to California Code of Regulations section 18704.2 no conflict
exists.
FISCAL IMPACT
The $100,000 project cost will be 100% reimbursed during FY 2007 with unanticipated
grant funds from the California Integrated Waste Management Board Tire-Derived
Product (TDP) Program grant. The maximum $3,000 cost for required signage will be
borne by the General Fund.
4-3
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA ACCEPTING A $100,000
GRANT FROM THE CALIFORNIA INTEGRATED
WASTE MANAGEMENT BOARD (CIWMB) TIRE
DERIVED PRODUCT GRANT PROGRAM;
ESTABLISHING A NEW CAPITAL IMPROVEMENT
PROJECT, "RUBBERIZED MULCH-CITYWIDE" (PR-
296) AND APPROPRIATING $100,000 IN GRANTS
THEREFOR
WHEREAS, the City has been awarded a grant from the CIWMB State
Tire Derived Product (TOP) Grants Program to help meet project costs
associated with the "Rubberized Mulch Citywide" project; and
WHEREAS, City-owned facilities and City streets are enhanced with
thousands of square feet of landscaped medians and garden beds; and
WHEREAS, to reduce irrigation costs and to protect delicate root systems,
the City generally applies a 2-4" layer of wood mulch; and
WHEREAS, increasingly, alternative products are becoming available that
not only meet these two basic landscaping requirements, but that offer additional
benefits; and
WHEREAS, one of these alternatives is a ground cover or mulch made
from recycled California tires; and
WHEREAS, the resulting material has the attractive appearance of regular
wood mulch but has many cost advantages and environmental benefits; and
WHEREAS, the base cost of tire-derived product is higher than the cost of
wood mulch ($200 versus $32 per cubic yard); and
WHEREAS, however, the grant is offsetting 100% of the purchase; and
WHEREAS, after utilizing the tire-derived product for over a year, staff will
perform a cost-benefit analysis to determine if the tire-derived mulch generates
replacement, irrigation, and maintenance cost savings to the City; and
WHEREAS, if so, staff will include alternative products such as this one in
future budget cycles to place at various locations throughout all City parks; and
WHEREAS, as a condition of the grant agreement, the City will be
required to supply and post small CIWMB "Zero Waste California!" sponsorship
signs at project site(s), at a cost to the General Fund of less than $3,000.
4-4
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Chula Vista does hereby approve accepting a $100,000 grant from the
California lritegrated Waste management Board (CIWMB) Tire Derived Product
Grant Program; establishing a new Capital Improvement Project, "rubberized
mulch-citywide" (PR-296) and appropriating $100,000 in grants therefore.
Presented by
Approved as to form by
Dave Byers
Director of Public Works Operations
~)C~~~
Ann Moore
City Attorney
4-5
CITY COUNCIL
AGENDA STATEMENT
~ I 'f:.. CITY OF
'~CHULA VISTA
3/27/07, Item~
ITEM TITLE:
RESOLUTION AUTHORIZING THE DIRECTOR OF
PUBLIC WORKS TO EXPEND ALL A V AILABLE FUNDS IN THE
"CDBG SIDEWALK REMOVAL AND REPLACEMENT FY 06-07
AT V ARlOUS LOCATIONS (STL-295)" PROJECT
DIRECTOR OF GENERAL SERVICES '())$
/(
CITY MANAGER (/1
SUBMITTED BY:
REVIEWED BY:
4/STHS VOTE: YES 0 NO 129
BACKGROUND
On January 31, 2007, the Director of General Services received sealed bids for the "CDBG
Sidewalk Removal and Replacement FY 06-07 at Various Locations (STL-295)" project. The
project was included in the budget to remove and replace curbs, gutters, sidewalks, pedestrian
ramps, cross gutter and driveways displaced by differential settling, tree roots, etc., on various City
streets. On February 6, 2007, City Council approved Resolution No. 2007-037, which accepted
bids and awarded the contract for the "CDBG SIDEWALK REMOVAL AND REPLACEMENT
FY 06-07 AT V ARlOUS LOCATIONS (STL-295)" project to Koch-Armstrong General Eng.
Inc. and authorized the Director of Public Works to expend all available contingencies in the
project. Approval of tonight's resolution would authorize the Director of Public Works to also
expend all available funds in the project to complete Supplemental List B of the contract.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the National Environmental Policy Act (NEPA) and has determined that the project qualifies for
a Categorical Exclusion (subject to 58.5) pursuant to Section 24 of the Code of Federal
Regulations 58.35(a), subsection I [Acquisition, repair, improvement, reconstruction, or
rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets] and
has also reviewed the proposed project for compliance with the California Environmental
Quality Act (CEQA) and has determined that the project qualifies for a Class I categorical
exemption pursuant to Section 15301 of the State CEQA Guidelines. Thus, no further
environmental review is necessary.
5-1
3/27/07, Item~
Page 2 of 4
RECOMMENDATION
Council adopt the resolution authorizing the Director of Public Works to expend all available
funds in the "CDBG Sidewalk Removal and Replacement FY 06-07 at Various Locations
(STL295)" Project.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On January 31, 2007, the Director of General Services received sealed bids for the "CDBG
Sidewalk Removal and Replacement FY 06-07 at Various Locations (STL-295)" project. The work
consists of the removal and replacement of displaced curbs, gutters, sidewalks, and driveways.
The work also includes excavation and grading, PCC sidewalks, driveways, curbs & gutters,
cross gutter, pedestrian ramps, removal and disposal of existing improvements, traffic control,
other miscellaneous work, and all labor, material, equipment, and transportation necessary for
the project. On March 6,2007, City Council approved Resolution No. 2007-037, which accepted
bids and awarded the contract for the "CDBG SIDEWALK REMOVAL AND REPLACEMENT
FY 06-07 AT VARIOUS LOCATIONS (STL-295)" project to Koch-Armstrong General Eng.
Inc. and authorized the Director of Public Works to expend all available contingencies in the
project. Language within the Agenda Statement indicated that Contingencies in the amount of
$23,125.40 (15% of the contract amount) will be used for any necessary change orders and/or
completing locations in the supplemental list of rehabilitation locations in the project. In
addition, remaining funds in the project ($89,688.30) will also be used to complete additional
rehabilitation locations in the supplemental list (see attachment). However, the resolution did
not reflect the expenditure of all funds in the project.
Approval of tonight's resolution would authorize the Director of Public Works to conduct any
necessary change orders to expend all available funds in the project to complete Supplemental
List B in the project and any necessary change orders.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no such holdings
within 500 feet of the property which is the subject ofthis action.
FISCAL IMPACT
There is no impact to the General Fund.
ATTACHMENTS
1- Supplemental List B of the Contract
Prepared by: Jeff Moneda, Sr. Civil Engineer, General Services Department
M:\General Services\GS Administration\Council Agenda\STL-295\STL295 Expenditure of Available Funds Al 13.doc
5-2
ATTACHMENT 1
SUPPLEMENTAL LIST B
5-3
2nd to 3rd, F St to G St
STL-295 SIDEWALK REHABILITATION LIST
6" SIDEWALK
THROUGH
DRIVEWAY
(SF)
4"
CURB AND
GUTTER
(LF)
STRADDLES 2
PROPERTIES/
NOTES
Priority
# Street #
1 215
2 Downtown
3 NW
4 West
---------.------
5 West
I
_~ I 365
7 I 345
- - 8- - r SE
9 ' E
10 E
11 364
1--
12 328
--13. .-- - 339
14 206
1-.'
15 202
16 334
17 211
18 211
~------e---
19 NE
20-232--
21 362
22 211
23 215/219
24 229/231
25 231
1---.----
26 237
~------I.--
27 255
L---_l--___ __.
SIDEWALK
(SF)
5' MONOLITHIC 6" DRIVEWAY
C/G/SW (LF) C/G/SW (SF)
Street
Name
,
.. in_
- --+
I
F Street
Third Avenue 165
Del Mar Ave/Center St 40
ChurchAve,NofMddr~na -- 120
Church Ave, N of Modrono 44
Church Avenue -- 40 I
----.--
Church Avenue 1!2___r-
Church/Center I 255
--------..'----.- --------- -----.'.--.---------
Church/Center 88
-----l-__ _______ .__n_ _____ ____uM.________ _____
Church/Center 15
Del Mar Avenue 104
.-_. .--- _.~
Twin Oaks Avenue 95
Twin Oaks Avenue - -- - 55-- t----- - .
___ ___d_
F Street 155
F Street 85
.--- -----
Second Avenue 90
Cypress 95
------------- ------
Cypress 50
-----
Cypress/Del Mar 50
Cypress 25
Second Avenue ' 125
Madrona 75
Madrona 75
Madrona 50
Madrona
Madrona
Madrona
I
I
------=F---- -
----- ------------! - - ----
Stamped Red
!
j--
---+
,
----- -
Reset Parking Meter
en
I
.j>.
---
Straddles 2 Prop
90
91
---1-------.-
150
130
_ --- ----
Straddles 2 Prop
- !-----.---- -
n___ _
2nd 10 3rd, F SIlo G SI
28 I NW
_29_1 NE_
___*NE_
-l
i
32 ~NW
33 L__ 210
-~I ~~:
36 i 256
,
37 I NE
38 t NE
39 -393
40
385
U1
I
U1
41
STL-295 SIDEWALK REHABILITATION LIST
Church/Madrona -I .96---1--
I Th~r'd Ave.lMadrona T --30 - - ,
,-- i - I
t= Third Ave.lMadrona --L - ~ I -
La Bella's Parking Lot __ -,---
,
j - Del Mar/G 80 1___
Madrona 80 ----+-__
G Street 100 i
,
G Street 1 i
~~;~~~ ~.... 126 i
Third/G __ 45 --L---
Third Avenue 180 1
-I
- ------1---
I
I
T
Wat Met, Elec,
Straddles 2 Prop
I
Straddles 2 Prop
16
5
Red Stamped, Wat Met
Park Meter, Sign
Red Stamped, Wat Met
Park Meter
Third Avenue
216
I
I
~-
Red Stamped, Wat Met
Park Meter
La Bella's Frontage
216
3rd to 4th, E SI. to F SI.
STL-295 SIDEWALK REHABILITATION LIST
01
I
en
6" SIDEWALK
4" THROUGH CURB AND STRADDLES 2
Priority Street SIDEWALK 5' MONOliTHIC 6" DRIVEWAY DRIVEWAY GUTTER PROPERTIESI
# Street # Nome (SF) CIG/SW (LF) CIG/SW (SF) (SF) (LF) NOTES
I I I Straddles 2 prop, Stem
I ,
1 241 , Fourth Avenue I 27.5 _ __ L___Wall needed
-- I ----- - -- - ----- ----
2 233 Fourth Avenue i 27.5 -. ----1-------
-- ---..-- ------- ---- - ~----------- -- --
3 231 i Fourth Avenue 20
~l;I--:urth Avenue --- -- -------- --
r I --
i Pac Bell MH, Straddles 2
4 85 r Properties
-- - ---------- i - -- r -
5 220 i Glover Avenue 45
-- ---- I . - -._-
6 236 Glover Avenue 50 I I
Glover Avenue ---- - -~ ---
7 247 I 50
"--- -, - ___no_no ------- --- n
8 229 Glover Avenue 80
- -,-- ----- -------.. ---------------- ---
9 217 Glover Avenue 50 I
-- -- - - -- --
10 NW Garrett IE 150
-- ..~ -".--- "---. ---- ---
11 206 Garrett Avenue 30
----. - _._."__ u.___, - --
12 220 Garrett Avenue 145 Straddles 2 prop
--- --- ------ ----- -- --~ f-- .---
13 226 Garrett Avenue 100
14 232 Garrett Avenue 135 --
: Straddles 2 prop
. - --- -- I -- ---
15 240 Garrett Avenue i 60 J--- ~~~
- - - - ------- ---
16 241 Garrett Avenue 42 I
---- -- -----
17 233 Garrett Avenue 65 I I Straddles 2 prop
-- - , ::4 --_._-~----
18 233 Garrett Avenue 120
-- - ------ - ----
19 225 Garrett Avenue Straddles 2 prop
I - ---
20 203 Garrett Avenue 175 Straddles 2 prop
-- .----.--., - -P"----- ------
21 350 E Street 75
22 210 Landis Avenue 50
'-'-- -- -
23 214 Landis Avenue 82.5 Straddles 2 prop
'--""- Landis Avenue ----- -- f-- - -
24 220 90 Straddles 2 prop
25 Landis Avenue -
220 110 Straddles 2 prop
-- ..-----
3rd to 4th, E St. to F St.
26
27
28
29
30
31
32
f----
33
34
-.. - - ---1--
C11
I
......
224 Landis Avenue
I 226 _ ___ Landis A~enue
I 234 Landis Avenue
234 Landis Avenue
NW Landis/Davidson
NW Landis/Davidson
I --- ...--...
225 I Landis Avenue
--------
NE E/Landis
------
35
212 Third Avenue
N of Friendship Park
(Davidson)
STL-295 SIDEWALK REHABILITATION LIST
, I -
, 50
-
45 I
-- - -----
60
--1--
r
- U._
--~ --------------
,
.1.
; 50
----+---
-----1.
Straddles 2 prop
- .--
25
25
-- -120
-- --
85
,
i
_n I ---.
t
,
I
I
!
,
i
I
I
10
--
--------
91
Park Meter, Match
Existing Pattern
50
3rd to Hilltop, L to Oxford
STL-295 SIDEWALK REHABILITATION LIST
Priority
#
Street #
Street
Nome
I mer son Street S W on
121258 I --- Hilltop Drive) 30
Hilltop Drive_ 100
Hilltop Drive 32.5
Hilltop [)rive______25
Hilltop Drive i 22.5
------- ,----
Hilltop Drive 1__27.5__
Hilltop Drive 25
(fTiStore) (D/W on
Hilltop)
4" SIDEWALK 5' MONOLITHIC 6" DRIVEWAY
(SF) C/G/SW (LF) C/G/SW (SF)
6" SIDEWALK
THROUGH
DRIVEWAY
(SF)
CURB AND
GUTTER
(LF)
STRADDLES 2
PROPERTIES/
NOTES
(Dentistry) (D/W on
Hilltop)
Court (SIW on Hilltop
Drive) ti 35
Hilltop Drive _ __
Hilltop Drive
Moss Street (S/W on Hi Iltop
! Drive)
Drive
Drive
I
---t - i--
-- --- -1-
--- _ -] - 25 - - i ---
--- i--
-I ~~ -i
----t- 142.5
I
I
,
1---2~
~
--+--
I
1---
I
1
2
(J1
I
CD
-
3 1122
I --
4
5 1108 I
I -
6
-
7
-- -- Naples
8 7
Naples
,
9 11
- -Hilltop
I
---'------_..
--I
I
--T
1102/1108
20.5
Driveway 15
156
11 Naples 1 4
Hilltop Court
10
11
12
4
1048
1008
26.25
26
Monument PCR
50
16 40 L Street 172 8" Curb
~-'- --
17 50 L Street 276 -- :-. ~ 8" Curb
18 114 L Street 25 8" Curb
- --,..---
19 162 L Street 82.5 --==--- -- 162/168
---~-
20 162 L Street 82.5
---
3rd to Hilltop, L to Oxford
21 ! - 168
m;~ -l~~~
24
25
26
27
28
29
30
31
32
33
C11 34
I 35
co
36
Third Avenue
Third Avenue
Th i rd A venue
--------
Th i rd A venue
Th i rd A venue
Third Avenue
Third Avenue
Third Avenue
Third Avenue
Third Avenue 22.5
Third Avenue 27
I L Street (Golf Course) (S/W ----
I on Third Avenue) 22
898
1185
1177
----~--
1175
1129
1099
1085
1055
1031 !
,
1009-- r
1005
1001
88
1002
1042
1021
98/100
991
984
968
r
L Street
L Street
-----------
L Street
Second Avenue (S/W on L
Street)
Corte Moria Avenue
-------.--- ---
Corte Maria Avenue
Corte Maria Avenue
Corte Maria Avenue
Corte Maria Avenue
Corte Maria Avenue
Corte Maria Avenue
STL-295 SIDEWALK REHABILITATION LIST
25
---- -----------
52.5
25
I
-1---.-.--
- - --------- .
--+-
I
-I
I
35
135
8" Curb
17.5
43.75
I
I
I
~---
1101/1129
1099/1085
10.5
"6
25
225
125
. -t- 20
_l__25
8
-
10.5
20.25
45
72
157.5
26/32
32/36
17.5
26.25
1008/798
36
20
20
3rd to Hilltop, L to Oxford
STL-295 SIDEWALK REHABILITATION LIST
Moss Street
Street
Street
Moss Street
24.75
518
Angela Lane
Angela Lane I 20
~ngela Lane -~
Angela Lane 20
-~
I
21/27
I Way
55 971 Vista Way 60 ,
-- Moss Street (S/W on Vista ---- - .--'T------ I
I I
I
56 11 Way) 22 i I
I i -----
57 1020 Vista Way 17.5 ,
-. --- i--
CJ'1 58 10~ V~~ta~ay 12.25 1028/1032
I Vista Way 28 I
~ 59 ~
0 60 1051 Vista Way 113.75 +
----- --- -
61 1061 Vista Way 12.25
62 i 1118--1 - ----~.- ------ - l
Vista Way
1"1128 ----~-._- I
63 Vista Way
64
65
66
---
67
68
1030
1040
1050
1062
1066
Second Avenue
---.--.-------
Second Avenue
Second Avenue
Second Avenue
Second Avenue
,,,;.:.:',,,, - -----~
'iV:t<H:::;; !iii, H;V:II;miJ;1#lF1F;:U':
1030/1046
19
21.5
25
49.5
3rd to Hilltop, L to Oxford
STL-295 SIDEWALK REHABILITATION LIST
71 135 Street 27.5
-----
72
---
73 16
74 251 Naples Street 25
-~--------
75 258 Naples Street 150 258/264
~''".,_.-
76 264 Street 25
77
78
79
-_.._--
80
81
82
tn
I
~
~
1098
- -10BBT--
1085 I
1078
1067
1011
,Jacque.l~nWay
,Jacquelin Way
,Jacquelin Way
,Jacquelin Way
,Jacquelin Way
f
1067/1011
207
30.25
L to Naples, Industrial to Broadway
c.n
I
~
Priority Street
# Street # Name
_ 1 : SE ~adlson Ave/Crested Butte!
_ ~ - -NW _ I Naples St./Br-"adway~~J _
3 1097 Madison Avenue I
--'I 1073- - -Madison Avenu~ m r-
5 lOll - -Madis;;-'; Avenue :
~ 1071 Madison Avenue ==-r---
7 SE Madison Ave./Crested Butt6
8 1060 Madison Avenue
9 1070 Madison Avenue
- --_._-~~.__._-
10 1082 Madison Avenue
---'~-_._---'.-
11 1098 Madison Avenue
12 NW _ Madison Ave/Napl=-:.~t
13 626 Jefferson Avenue
--'---
14 1057 Jefferson Avenue
15 1053 Jefferson Avenue
--- .-.
16 1066 Jefferson Avenue
17 1070 Jefferson Avenue
18 632 Naples St./Broadway
19 1097 Oaklawn Avenue
20 1093 Oaklawn Avenue
21 1085 Oaklawn Avenue
22 1065 Oaklawn Avenue
- ---~-
23 1058 Oaklawn Avenue
24 1070 Oaklawn Avenue
--~ ~.-
25 1078 Oaklawn Avenue
~~ ~~:~ ~~~~:::~ ~~:~~: -+
""
4"
SIDEWALK
(SF)
55
61
44
75
75
30
65
45
50
45
245
196
30
60
100
-------
50
25
105
75
40
100
75
230
60
40
125
5' MONOliTHIC 6" DRIVEWAY
C/G/SW (LF) C/G/SW (SF)
I !
------ -r---
--------...
,
r-
----- ~-~-=t-
,
55
50
50
50
STL-295 SIDEWALK REHABILITATION LIST
6" SIDEWALK
THROUGH
DRIVEWAY
(SF)
--l..-..----~.,.-----
,
,------
CURB AND
GUTTER
(LF)
STRADDLES 2
PROPERTIES/
NOTES
Yes
Yes
Yes
Yes
L to Naples, Industrial to Broadway
en
I
~
28 1075, Woodlown Avenue
29 1077 i Woodlawn Avenue
-33;/21 =t-ll0~'6~906 ~_t .-- ~::~:::~ ~::~~:
Woodlawn Avenue
33 1068 Woodlawn Avenue
34-1082--- - Wo-~dl~wnA~enue
"-,--
35 1094 Woodlawn Avenue
36 1098 Woodlawn Avenue
_
37 686.1 Naples St. (west side)
38 1087 Colorado Ave.
-i
39 1061 I Colorado Ave.
40 689 i Crested Butte
41 1052 Woodlawn Ave. (north side)
42 SE Oaklawn/Crested Butte
.. .....--..-..-
43 1058 Jefferson Avenue
44 1053 Jefferson Avenue
..... _'n'.. ___.
45 NE ~rested Butte/Colorado Ave
--
46 1035 Colorado Ave.
47 1031 Colorado Ave.
48 1011 1 Woodlawn Ave.
-'49 1043 Oaklawn Avenue
-50 1033 Oaklawn Avenue
lJ,)
i 30 '
t- 150 -t- -
- _n' I
__.. JQ _L.._
95
70
50
--.
I 85
I-
I 40
I 55
f------~ - -----
65
_.__..__..__.~-_.__._- ._-
50
..'-.. ---
75
75
65
165
345
100
20
25
150
38.5
209
1----.
STL-295 SIDEWALK REHABILITATION LIST
j=~-~--~F=--'-- -! -----
60
!
-~ 65
r-------- - -- .---- - 1-------
-+--
I
.--
- --t----------
._ ..j. nn_.__ _-' ..
_.____._1.......____.___ ........----.. - .
50 :
--~---~~===r-=--- nu. n r---'" ....
I
-.+-..
50
.-- . ..
.
66
---..-
Ves
Yes
--
Yes
......--
Yes
._.""n._
Yes
Yes
..-
RESOLUTION NO. 2007-
RESOLUTiON OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE DIRECTOR OF PUBLIC
WORKS TO EXPEND ALL AVAILABLE FUNDS IN THE
"CDBG SIDEWALK REMOVAL AND REPLACEMENT FY 06-
07 AT VARIOUS LOCATiONS (STL-295)" PROJECT
WHEREAS, on January 31, 2007, the Director of General Services received sealed bids
for the for the "CDBG Sidewalk Removal and Replacement FY 06-07 at Various Locations (STL-
295)" project.; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the National Environmental Policy Act (NEPA) and has determined that the
project qualifies for a Categorical Exclusion (subject to 58.5) pursuant to Section 24 of the Code
of Federal Regulations 58.35(a), subsection I [Acquisition, repair, improvement, reconstruction,
or rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets] and
has also reviewed the proposed project for compliance with the California Environmental
Quality Act (CEQA) and has determined that the project qualifies for a Class I categorical
exemption pursuant to Section 15301 of the State CEQA Guidelines and no further
environmental review is necessary; and
WHEREAS, on February 6, 2007, City Council approved Resolution No. 2007-037, which
accepted bids and awarded the contract for the "CDBG Sidewalk Removal and Replacement FY
06-07 at Various Locations (STL-295)" project to Koch-Armstrong General Eng. Inc.; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby authorize the Director of Public Works to expend all available funds in the
"CDBG Sidewalk Removal and Replacement FY 06-07 at Various Locations (STL-295)" project.
Presented by
Approved as to form by
Jack Griffin
Director of General Services
-tro.'f~\\\~ f.{'w:.\\
Ann Moore
City Attorney
M:\General Services\GS Administration\Council Agenda\STL-295\STL295 Reso for Expenditure of Available Funds, Mar 27 2007.doc
5-14
CITY COUNCIL
AGENDA STATEMENT
~\ljf:. CITY OF
-~ CHULA VISTA
!
MARCH 27, 2007, Item~
ITEM TITLE:
RESOLUTION AUTHORIZING THE
RECLASSIFICATION OF AN ASSISTANT CITY
MANAGER POSITION IN THE CITY MANAGER'S
OFFICE TO ECONOMIC DEVELOPMENT OFFICER
ORDINANCE AMENDING CHULA VISTA
MUNICIPAL CODE SECTION 2.05.010 TO ESTABLISH
THE UNCLASSIFIED POSITION OF ECONOMIC
DEVELOPMENT OFFICER
SUBMITTED BY:
/
INTERIM CITY MANAGER if
,
4/STHS VOTE: YES ~ NO D
BACKGROUND
Given the recent departure of two Assistant City Managers and the critical importance of
several high profile and complex City economic development projects currently underway,
particularly the Gaylord negotiations and other proposed Bayfront development and the
University Project, internal staffing changes are being recommended to facilitate a seamless
continuation of these projects in the most efficient and cost effective manner possible.
ENVIRONMENTAL REVIEW
Not Applicable.
RECOMMENDATION
That the City Council approve the Resolution and Ordinance and thereby:
. Reclassify one vacant Assistant City Manager position in the City Manager's
Office downward to Economic Development Officer
. Create the unclassified, at-will position of Economic Development Officer with
an annual E-step salary of$157,225 in the Senior Management group
BOARDS/COMMISSION RECOMMENDATION
Not Applicable.
6-1
MARCH 27, 2007 Item~
Page 2 of2
DISCUSSION
The redevelopment of the Chula Vista Bayfront and development of the University site
represent two of the largest and most complex planning and development efforts ever
undertaken by the City. These projects are the cornerstones of the continuing efforts
underway citywide to enhance the City's social and economic vitality. Both projects are
at critical junctures and require focused and experienced leadership if they are to succeed.
Given the recent departures of the Assistant City Manager previously assigned to these
high profile projects and of the Assistant City Manager over development services, it is
recommended that one of the Assistant City Manager positions be reclassified down to a
new, at-will classification of Economic Development Officer. Denny Stone, the City's
current Acting Assistant Director of Community Development, would then be appointed
to this position. No one would be appointed to replace Mr. Stone in Community
Development for at least the remainder of the current fiscal year. The Economic
Development Officer position will report directly to the City Manager and initially be
assigned primary responsibility for the Gaylord negotiations and other proposed Bayfront
development and for the University Project. Since the position would not have the same
citywide management responsibilities assigned to the previous Assistant City Manager,
even greater focus and attention could be placed on the delivery of these important
projects.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is
not site specific and consequently the 500 foot rule found in California Code of
Regulations section I 8704.2(a)(l) is not applicable to this decision.
FISCAL IMP ACT
The proposed reclassification will result m an annual General Fund savmgs of
approximately $51,000.
Prepared by: Jim Thomson, Interim City Manager
6-2
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA AUTHORIZING THE
RECLASSIFICATION OF AN ASSISTANT CITY
MANAGER POSITION IN THE CITY MANAGER'S
OFFICE TO ECONOMIC DEVELOPMENT OFFICER
WHEREAS, given the recent departure of two Assistant City Managers
and the critical importance of several high profile and complex City economic
development projects currently underway, particularly the Gaylord negotiations
and other proposed Bayfront development and the University Project, internal
staffing changes are being recommended to facilitate a seamless continuation of
these projects in the most efficient and cost effective manner possible; and
WHEREAS, the redevelopment of the Chula Vista Bayfront and
development of the University site represent two of the largest and most complex
planning and development efforts ever undertaken by the City; and
WHEREAS, these projects are the cornerstones of the continuing efforts
underway citywide to enhance the City's social and economic vitality; and
WHEREAS, both projects are at critical junctures and require focused and
experienced leadership if they are to succeed; and
WHEREAS, given the recent departures of the Assistant City Manager
previously assigned to these high profile projects and of the Assistant City
Manager over development services, it is recommended that one of the Assistant
City Manager positions be reclassified down to a new, at-will classification of
Economic Development Officer;
WHEREAS, Denny Stone, the City's current Acting Assistant Director of
Community Development, would then be appointed to this position; and
WHEREAS, no one would be appointed to replace Mr. Stone in
Community Development for at least the remainder of the current fiscal year; and
WHEREAS, the Economic Development Officer position will report directly
to the City Manager and initially be assigned primary responsibility for the
Gaylord negotiations and other proposed Bayfront development and for the
University Project; and
WHEREAS, since the position would not have the same citywide
management responsibilities assigned to the previous Assistant City Manager,
even greater focus and attention could be placed on the delivery of these
important projects; and
6-3
Resolution No. 2007-
Page 2
WHEREAS, staff recommends that the City Council approve the
Resolution and reclassify one vacant Assistant City Manager position in the City
Manager's Office downward to Economic Development Officer; and
WHEREAS, the proposed reclassification will result in an annual General
Fund savings of approximately $51,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Chula Vista does hereby authorize the reclassification of an Assistant City
Manager position in the City Manager's Office to Economic Development Officer,
with an annual E-step salary of $157,225 in the Senior Management group.
Presented by
Approved as to form by
~'W~~~~\\
Ann Moore
City Attorney
Jim Thomson
Interim City Manager
H:\Attorney\Final Resos\20Q7\3 27 07\Econ Dev Officer_03-27-07.dOC
6-4
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING CHULA VISTA MUNICIPAL
CODE SECTION 2.05.010 RELATING TO THE
ESTABLISHMENT OF UNCLASSIFIED POSITIONS
WHEREAS, the Charter Section 500(a) requires that all new unclassified
management level positions be adopted by ordinance and a four-fifths vote of the
Council; and
WHEREAS, all unclassified positions established within the City of Chula Vista
are set forth in Chula Vista Municipal Code section 2.05.010; and
WHEREAS, currently within the City Manager's Office, there are two unclassified
positions of Assistant City Manager; and
WHEREAS, it is the intent of the City Council of the City of Chula Vista to
reclassify one vacant Assistant City Manager position in the City Manager's Office
downward to Economic Development Officer, and to formally codify the position of
Economic Development Officer.
NOW, THEREFORE, the City Council of the City of Chula Vista does ordain as
follows:
SECTION I: That Section 2.05.010 of the Chula Vista Municipal Code is hereby
amended to read as follows:
2.05.10
Unclassified positions established.
In addition to those unclassified positions specifically delineated in
Section 500 of the Charter of the city, there are established the
unclassified positions entitled administrative services manager, advanced
planning manager, animal control manager, assistant chief of police,
assistant director of budget and analysis, assistant director of building and
housing, assistant director of community development, assistant director
of finance, assistant director of human resources, assistant director of
planning, assistant director of public works and operations, assistant
director of recreation, assistant library director, building and park
construction manager, California border alliance group (CBAG) deputy
executive director, CBAG budget manager, CBAG executive assistant,
CBAG graphics designer/webmaster, CBAG management assistant,
CBAG methamphetamine strike force coordinator, CBAG network
administrator I, CBAG network administrator II, CBAG network manager,
CBAG operations/intelligence coordinator, CBAG program analyst, CBAG
regional computer forensic laboratory network engineer, chief learning
6-5
Ordinance No.
officer, chief of staff, coastal/environmental policy consultant,
communications manager, community liaison (assigned to the office of the
mayor and city council), community relations manager, constituent
services manager, council assistant, cultural arts and fund development
manager, deputy building official, building services manager, deputy city
manager, deputy director of engineering, deputy director of general
services, deputy director of planning, deputy fire chief, development
planning manager, director of budget and analysis, director of
communications, director of conservation and environmental services,
director of employee development, energy services manager, fiscal
operations manager, human resources operations manager,
intergovernmental affairs coordinator, legislative assistant I, legislative
assistant II, legislative assistant III, office specialist (mayor's office), parks
and open space manager, police captain, purchasing agent, real property
manager, risk manager, senior council assistant, traffic engineer, transit
coordinator, treasury manager, energy project manager, economic
development officer.
SECTION II: This ordinance shall take effect and be in full force thirty days from
its adoption.
Submitted by
Approved as to form by
Jim Thomson
Interim City Manager
~\(('''\\ '\\~'(4~~~
Ann Moore
City Attorney
J:\Attorney\Ordinance\Unclassified Position Ord._03-27-07.doc
Page 2 of 2
6-6
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING CHULA VISTA MUNICIPAL
CODE SECTION 2.05.010 RELATING TO THE
ESTABLISHMENT OF UNCLASSIFIED POSITIONS
WHEREAS, the Charter Section 500(a) requires that all new unclassified
management level positions be adopted by ordinance and a four-fifths vote of the
Council; and
WHEREAS, all unclassified positions established within the City of Chula Vista
are set forth in Chula Vista Municipal Code section 2.05.010; and
WHEREAS, currently within the City Manager's Office, there are two unclassified
positions of Assistant City Manager; and
WHEREAS, it is the intent of the City Council of the City of Chula Vista to
reclassify one vacant Assistant City Manager position in the City Manager's Office
downward to Economic Development Officer, and to formally codify the position of
Economic Development Officer.
NOW, THEREFORE, the City Council of the City of Chula Vista does ordain as
follows:
SECTION I: That Section 2.05.010 of the Chula Vista Municipal Code is hereby
amended to read as follows:
2.05.10
Unclassified positions established.
In addition to those unclassified positions specifically delineated in
Section 500 of the Charter of the City, there are established the
unclassified positions entitled Administrative Services Manager, Advanced
Planning Manager, Animal Control Manager, Assistant Chief of Police,
Assistant Director of Budget and Analysis, Assistant Director of Building
and Housing, Assistant Director of Community Development, Assistant
Director of Finance, Assistant Director of Human Resources, Assistant
Director of Planning, Assistant Director of Public Works and Operations,
Assistant Director of Recreation, Assistant Library Director, California
Border Alliance Group (CBAG) Administrative Analyst I, CBAG
Administrative Analyst II, CBAG Budget Manager, CBAG Deputy
Executive Director, CBAG Director of San Diego Law Enforcement
Coordination Center (SO LECC), CBAG Executive Assistant, CBAG
Executive Director, CBAG Graphics DesignerlWebmaster, CBAG
Management Assistant, CBAG Methamphetamine Strike Force
Coordinator, CBAG Network Administrator I, CBAG Network Administrator
Ordinance No.
II, CBAG Network Manager, CBAG Program Analyst, CBAG Regional
Computer Forensic Laboratory Network Engineer, Chief Learning Officer,
Chief of Staff, Coastal/Environmental Policy Consultant, Communications
Manager, Community Relations Manager, Constituent Services Manager,
Cultural Arts & Fund Development Manager, Deputy Building Official,
Building Services Manager, Deputy City Manager, Deputy Director of
Engineering, Deputy Director of General Services, Deputy Director of
Planning, Deputy Fire Chief, Development Planning & Improvement
Manager, Development Planning Manager, Director of Budget and
Analysis, Director of Communications, Director of Conservation and
Environmental Services, Economic Development Officer. Energy
Services Manager, Executive Director of the Redevelopment
Agency/Chief Executive Officer of the Chula Vista Redevelopment
Corporation (CVRC), Fiscal Operations Manager, Human Resources
Operations Manager, Intergovernmental Affairs Coordinator, Office
Specialist (Mayor's Office), Parks and Open Space Manager, Police
Captain, Purchasing Agent, Real Property Manager, Risk Manager, Senior
Council Assistant, Traffic Engineer, Transit Coordinator, Treasury
Manager.
SECTION II: This ordinance shall take effect and be in full force thirty days from
its adoption.
Submitted by
Approved as to form by
Jim Thomson
Interim City Manager
~o..\\~\k,.
Ann Moore
City Attorney
J:\A.ttorney\Ordinance\Unclassified Position Ord._03-27-07.doc
Page 2 of 2
CITY COUNCIL
AGENDA STATEMENT
3/27/2007, Item-.L
ITEM TITLE:
RESOLUTION APPROVING THE "PRELIMINARY
SCHEDULE OF COMPETITIVE GRANTS" FOR
COMPETITIVE GRANTSEEKING DURING FISCAL
YEARS 2007 AND 2008
GRANTS DEVELOPMENT MANAGER ~
ASSISTANT CITY ~NAGER P ALMER~
CITY MANAGER JI
SUBMITTED BY:
VIA:
REVIEWED BY:
4/5THS VOTE: YES D NO ~
BACKGROUND
Each year Council is presented with nwnerous requests to approve the filing of competitive grant
applications to help fund City projects. At this time, a body of grants has been identified for Fiscal
Years 2007 and 2008 that can potentially support various City projects. At Council request, a
summary is presented here of those competitive grants. The summary does not include legislative
appropriation grants or formula/allocation grants.
RECOMMENDATION
That Council adopt the resolution approving the "Preliminary Schedule of Competitive
Grants ", listing potential grants for competitive grantseeking in FY 2007 and FY2008.
BOARDS/COMMISSION RECOMMENDATION: N/ A
DISCUSSION
Council has in place a set of strategic themes that represent the needs and desires of the
community (see Attachment 1). These long-term themes provide City staff with a framework
for examining, prioritizing, developing and funding public works and other community
projects.
Those projects and project concepts are then outlined in various Council-adopted documents
such as specific and master plans. Others are detailed in the Capital Improvement Program
(CIP) along with their funding sources. Each year, various grants become available that may
help fund those projects.
9-1
3/27/07, Item~
Page 2 of 4
Each year the Grants Development Office conducts a series of plarming meetings to brief City
department heads and project managers about available competitive grants for the upcoming
year. Based on that information, departments identifY planned and conceptual projects that
could be grant-eligible.
To be considered for a competitive grant, projects must generally meet some basic guidelines:
. $100,000 or more in scope: Projects under $100,000 are typically not cost effective
for the City to research, develop, write, submit, and manage post-award. On a case by
case basis, smaller projects may be considered by the Grants Office or by individual
departments.
. Eligibility for State and Federal grants: State and Federal competitive grants are the
primary focus of the Grants Office because they are in plentiful supply and well suited
to an array of City projects and programs. Other grant types may be pursued by other
I
departments .
. One year or more performance period: Projects that require immediate funding are
not considered. One to two years can elapse before final grant agreements are executed
and a cash award becomes available.
. Required match available: Projects are eliminated if a source for the required City
match carmot be readily identified and approved.
. Basic fit: Projects that are poorly aligned with State or Federal priorities or otherwise
have very low odds of funding are eliminated early. However, high priority City
projects are always in the forefront for consideration should new grant opportunities
become available.
Notwithstanding these basic criteria, the department heads, as guided by Council Strategic
Themes, select the potential projects for grant development. This year, City plarmers and
project managers identified a total of seventy projects (including forty-three capital
improvement projects, fourteen planning and community projects, and thirteen City programs)
that are potentially eligible for this year's collection of seventy-eight competitive grants that
] Successful non-profit foundation grants result from carefully nurtured relationships with the
foundation that can take several years to mature. Until that time, the odds of an award are low. Over
time, departments such as the Nature Center are successfully securing foundation grants.
Funds from allocation or "formula" grants such as Community Development Block Grants and Per
Capita grants are available for the City to claim without competition. Community Development,
Engineering, General Services and others typically claim these grant funds.
A slate of legislative appropriation grant requests is submitted to the City's representatives in the
United States Congress and Senate each year. Communications Manager Carnevale prepares the City's
formal request, assisted by department heads and the Grants Office.
9-2
3/27/07, Item~
Page 3 of 4
are known at this time. The grants and proposed projects are presented in Attachment 2, and
are arranged according to the Council Strategic Themes that guided the selection process.
Council will find that a majority of the named capital projects are either contained in the
current Council-adopted CIP, or will appear in the proposed CIP for FY 2008 through FY201O.
Other projects are derived from important concepts contained in Council-adopted specific or
master planning documents, or other City planning documents.
It is important to note that the attached schedule of available grants is preliminary and will
eventually be reduced by half or more. Before a grant proposal can be submitted for approval
to Councilor the granting agency, staff must determine that the City project in fact conforms to
the many grant requirements. It begins with the understanding that there is rarely a perfect fit
between City priorities and granting agency priorities. Determination of the "fit" can take one
to two months to accomplish per project as staff delves deeper into the technical details of both
grant and project.
This development process will likely reduce the current list of seventy projects to
approximately twenty-five well-aligned grant-eligible projects by year-end. These are likely to
be the most competitive projects for the available funding with the greatest potential for grant
support. Adoption of the resolution will allow the Grants Office to go forward with this fact-
finding/development process.
There are many other planned City projects for which grants do not appear to be available at
this time. However, new grant opportunities may become available. While most grants for the
year are already known at this time, others are unforeseen or can result from newly announced
grant programs. Such grants typically become available at random times throughout the year.
In the event the new grants support established City projects and are found to be compatible,
staff will bring these additional opportunities to the attention of Council.
ENVIRONMENTAL REVIEW
There are no environmental impacts relative to this decision.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not
site specific and consequently the 500 foot rule found in California Code of Regulations
section I 8704.2(a)(l) is not applicable to this decision.
FISCAL IMPACT
There are no impacts to the General Fund from this action.
ATTACHMENTS
I. Exhibit I - City of Chula Vista Council Strategic Themes
2. Exhibit 2 - "Preliminary Schedule of Competitive Grants, FY2007 and FY2008"
Prepared by: Cathy Burciaga, Grants Development Manager, Grants Development Office
9-3
3/27/07, Item~
Page 4 of 4
Exhibit 1
City Council Strategic Themes
(Adopted 2003)
Connected, balanced, and cohesive community
Foster a positive and shared community identity/ encourage and value public
participation/ improve citywide mobility/ and promote a balanced mix of housing,
shopping, and employment opportunities
Strano and safe neighborhoods
Ensure our neighborhoods and business districts are safe and appealing places to live,
work, shop, and visit
Diverse cultural, educational. and recreational oooortunities
Provide a wide range of cultural, educational, recreational, and economic
opportunities that meet the needs and interests of our diverse community
Economic develooment
Foster a positive business climate that attracts new businesses, creates a broad range
of employment opportunities, and revitalizes the downtown area
Cost effective oovernment and fiscal stabilitv
Focus on achieving results for our citizens by providing exemplary services at
competitive prices/ balance short-term operational needs with long-term strategic
goals/ and enhance long-range financial planning to ensure fiscal sustainability
9-4
Exhibit 2 - Preliminary Schedule of Competitive Grants
FY2007 and 2008 Proposed Projects
Council Strategic Theme #1: Connected, balanced, and cohesive community
Foster a positive and shared community identify; encourage and value public participation; improve citywide mobility;
and promote a balanced mix of housing, shopping, and employment opportunities
Grant Grant Maximum Proposed Project Lead
Deadline Award Department
Bicycle Transportation Account (BTA) 01-Dec $ 500 000 Class II Bike Lanes on East H Street Engineering
, Buena Vista Way westward to existina lanes'
California Water Board Urban Stormwater Program 01-Sep $ 1,000,000 Harborside Demonstration of Sustainability Engineering
CIWMB Rubberized Asphalt Concrete Incentive Grant 01-Apr $ 150,000 Maxwell Road Pavement Demonstration General Services
DOT Capital Investment Program: Bus & Bus-Related Facilities rolling $ 5,000,000 Palomar Transit Center Improvements P&B
DOT Clean Fuels Grant Program 01-Aug $ 500,000 CNG Pump Station & Storage PIW Ops
DOT Community Based Transportation Planning 16-0ct $ 300,000 (1) University SPA Plan P&B
(2) Community Improvement Strategy P&B, Com Dev
DOT Environmental Justice Transportation Planning 12-0ct $ 250,000 (1) Form & Train Neighborhood Traffic Calming Committees to create & implement Engineering
lolans to alleviate traffic nroblems in the SW Area
<:> (2) Community Improvement Strategy P&B, Com Dev
'DOT State Partnership Planning 12-Sep $ 250,000 1-5 Corridor Study Engineering
High Risk Rural Roads (HR3) 28-Feb $ 900,000 Risk Reduction on Rural Roads Engineering &
PIW
Highway Bridge Replacement & Rehab (HBRR) Rolling $ 10,000,000 Willow Street Bridge Engineering
Highway Safety Improvement Program (HSIP) 13-Apr $ 900,000 (1) Widening Otay Lakes Road
Engineering
(2) Major Intersection Safety Program
Job Access & Reverse Commute (JARC) 01-Sep $ 500,000 (1) Pedestrian Safety Improvements at E Street Transit Station - model for "at grade" Engineering
transit station oed crossino issues le.o. McDonald's)
(2) Palomar Gateway Transit Center Accessibility Improvements P&B
Sustainable Communities Grant & Loan 01-Jun $ 350,000 Model to Evaluate Housing Balance & Densities by Neighborhood Type P&B, Com Dev
TlFIA Credit Program (and loans) Rolling $ 1,000,000 Rock Mountain Interchange Engineering
Transportation Development Act (TDA) 05-Feb $ 150,000 Various Transportation Infrastructure Projects - Citywide Engineering
Transportation, Community & System Preservation (TCSP) 08-Mar $ 1,000,000 (1) Bike Path on East H Street (Joint project with Caltrans)
(2) Industrial Blvd Curb, Gutter and/or Sidewalk near Harborside Elementary
(3) 1-805 and Main Street Undercrossing Engineering
(4) Sidewalks, Ped Ramps at Castle Park Elementary
(5) Pedestrian Bridge Feasibility Study (Telegraph Cyn Rd @ Paseo Ranchero)
Page 1 of 4
Exhibit 2 - Preliminary Schedule of Competitive Grants
FY2007 and 2008 Proposed Projects
Grant Maximum . Lead
Grant D dr" A d Proposed Project D rt
ea me war epa ment
Council Strategic Theme #2: Strong and safe neighborhoods
Ensure our neighborhoods and business districts are safe and appealing places to live, work, shop, and visit
Air Pollution Control District (APeD) Carl Moyer Program 15-Mar $ 1,000,000 Diesel Emission Reductions PNV Gps
Assistance to Firefighters Grant (AFG) 06-Apr $ 1,000,000 Regional Videoconferencing for Interoperable Firefighter Training Fire
California Riparian Habitat Conservation Rolling $ 250,000 Telegraph Canyon Channel Improvements Engineering
California Water Board Urban Stormwater Program 01-Sep $ 1,000,000 (1) Hydro Modification Plan(s)
PNV
(2) "Clean Campaign"
CARB Alternative Fuels Incentives Program 12-Mar $ 1,000,000 Alternative Fuels (HeNG) Pilot Project PNV Transit
CDF Urban Forest for Every City Grant 01-Jul $ 500,000 Master Urban Forestry Planning Model PNV Gps
CIWMB Grants to Public Entities to Abate Illegal Disposal Sites 01-Sep $ 500,000 Chula Vista Open Space Canyons Clean-up PIW Parks
(roHS Staffing for Adequate Fire & Emergency Response 01-Jun $ 1,000,000 Advanced Ufe Support (ALS) (pending adoption of Fire Master Plan Update) Fire
I' S . 01-Sep $ 500,000 (1) Telegraph Canyon Drainage
DWR Urban treams Restoration
(2) Hilltop Park Drainage
Engineering
(3) S1. John's School Drainage
(4) Bonita Creek Drainage
DWR Urban Streams Restoration 01-Sep $ 500,000 (1) Long Canyon Creek Drainage Engineering
(2) Salt Creek Drainage General Services
(3) Bank Renovation to Sweetwater River at the CV. Golf Course PIW Parks
(4) Orange Avenue Channel (from Max Avenue) PNV Parks,
General Svcs
Environmental Enhancement & Mitigation Program (EEMP) 01-Nov $ 250,000 (1) Mitigation of SR-125 Environmental Impacts
(2) 1-805 Northbound Auxilliary Lanes to SR-54 . Mitigation of Impacts
(3) Bike Path on East H Street to Bonita Rd (Joint project with Caltrans) - Mitigation Engineering
of Imoacts
(4) Willow Street Bridge - Mitigation of Impacts
(5) Salt Creek - Mitigation of Impacts General Services
Page 2 of 4
Exhibit 2 - Preliminary Schedule of Competitive Grants
FY2007 and 2008 Proposed Projects
Grant Maximum " Lead
Grant D dl" A d Proposed Project D rt t
ea me war epa men
Council Strategic Theme #2: Strong and safe neighborhoods
Ensure our neighborhoods and business districts are safe and appealing places to live, work, shop, and visit
Habitat Conservation Fund (HCF) 01-0ct $ 500,000 Invasive Species Control in Open Spaces & Sweetwater River P/W Parl<.s
Office of Traffic Safety (OTS) 31-Jan $ 150,000 Major Intersection Safety Program (Pedestrian & Bike Safety Education) Engineering &
Police
Port of SD Environmental Projects Benefitting San Diego Bay 19-Mar unknown Pollutants Source Identification Project PIW NPDES
Safe Routes to School (SRTS) 02-Jan $ 1,000,000 (1) Missing Infrastructure Within Elementary School Zones
(2) Pedestrian Bridge Feasibility Study (Telegraph Canyon Road @ Paseo Engineering
Ranchero'
Transportation, Community, and System Preservation (TCSP) DB-Mar $ 1,000,000 Palomar Gateway Intersections (Palomar & Industrial, Industrial & Ada Street) Engineering &
General SVC5
US Fish & Wildlife Matching Grants Program 01-Sep $ 250,000 Invasive Species Control in Open Spaces & Sweetwater River PIW Parks
weB Habitat Enhancement & Restoration Rolling $ 250,000 Invasive Species Control in Open Spaces & Sweetwater River PIW Parks
co
~ouncil Strategic Theme #3: Diverse cultural, educational, and recreational opportunities
Provide a wide range of cultural, educational, recreational, and economic opportunities that meet the needs and interests of our diverse community
Amateur Athletic Foundation (AAF) 15-Jun $ 150,000 (1) Joint Program With Olympic Training Center (Kyaking, canoeing, sailing)
Recreation
(2) Youth Sports Coaches
American Assoc of Museums - Museum Assessment Program 15-Feb Technical Nature Center
Assessment Nature Center Assessment
CA Parks & Rec Off-Hwy Motorized Trails Federal Trust Fund 10-Jul $ 500,000 Rehabilitate and Sign Hiking Trails Illegally Used for Off~Road Rec PIW Parks
CA Parks & Rec Recreational Trails Program 01-0ct $ 500,000 Various OG Trails - Citywide PIW Parks
(1) Pedestrian Bridge at Rohr Park Rec Trail Recreation,
(2) Trail System Master Planning (east of 1-805 to Otay Lakes) - PIW Parks
Joint Venture with SO Countv
California Cultural & Historical Endowment (CCHE) 01-Mar $ 3,000,000 Chula Vista Centennial Celebration - Mobile Exhibits Library
CIWMB Tire-Derived Product Grant 01-0ct $ 100,000 Resilient Playground Surfacing PIW Parks
First Five San Diego Innovative Grants Rolling $ 75,000 Emergent Literacy Programs Library
Habitat Conservation Fund (HCF) 01-0ct $ 500,000 Master Trail Plan - piggyback onto Pedestrian Master Plan (GP) P&B
IMLS Museums for America Grants 15-Nov $ 150,000 Museum Master Plan Museum
Page 3 of4
Exhibit 2 - Preliminary Schedule of Competitive Grants
FY2007 and 2008 Proposed Projects
Grant Maximum Lead
Grant D dl" A d Proposed Project D rt t
ea me war epa men
Council Strategic Theme #3: Diverse cultural, educational, and recreational opportunities
Provide a wide range of cultural, educational, recreational, and economic opportunities that meet the needs and interests of our diverse community
KaBOOM! Partnership Grant Rolling $ 50,000 Hilltop Park Playground (remove existing 5-12 equipt; install new 2-12 equipt)
PIW Parks
Modular skate park at Eucalyptus Park
land & Water Conservation Fund (LWCF) 01-May $ 250,000 Master Trail Plan - piggyback onto Pedestrian Master Plan (GP) P&B
MLB Baseball Tomorrow Fund 01-Apr $ 150,000 Renovate Pony League or Little League Field @ Eucalyptus Park PIW Parks
SO Padres little Padres Parks Grant Rolling $ 150,000 Renovate Pony League/Little League Field @ Eucalyptus Park PIW Parks
SD Padres Little Padres Parks Grant Rolling $ 150,000 Renovate Reinstra Sports Comples (3 fields) PIW Parks
U.S. Golf Association (USGA) 13-Jul $ 100,000 "Pin Pals" Youth Movement Recreation
U.S. Soccer Foundation 01-Sep $ 100,000 Youth Sports Coaches Program Recreation
~S Dept of the Interior - North American Wetlands Conservation 01-Dec $ 75,000 Invasive Species Control in Open Spaces & Sweetwater River PIW Parks
~ct Grant
WCB Habitat Enhancement & Restoration Rolling $ 250,000 MSCP - Endangered Butterfly P&B
WCB Public Access Program Rolling $ 250,000 Otay Valley Regional Park traits Recreation
Strategic Theme #4: Economic development
Foster a positive business climate that attracts new businesses, creates a broad range of employment opportunities, and revitalizes the downtown area
Several of the projects identified under Council Strategic Themes #'5 1, 2, and 3 also promote Economic Development in that they will fund the development of attractive
infrastructure and facilities, including those in the downtown area, that can help attract new businesses and create employment opportunities.
Strategic Theme #5: Cost effective government and fiscal stability
Focus on achieving results for our citizens by providing exemplary selVices at competitive prices;
balance short-term operational needs with long-term strategic goals; and enhance long-range financial planning to ensure fiscal sustainability
DWR Bureau of Reclamation 02-Feb $ 100,000 Weather Stations - Citywide PIW Parks
Department of Homeland Security Grants rolling unknown Newly.mandated Brush Management Program Fire and P&B
Page 4 of4
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA APPROVING THE
"PRELIMINARY SCHEDULE OF COMPETITIVE
GRANTS" FOR COMPETITIVE GRANTSEEKING
DURING FISCAL YEARS 2007 AND 2008
WHEREAS, the Chula Vista City Council has in place strategic themes
that represent the needs and desires of the community (Exhibit 1); and
WHEREAS, these long-term themes provide City staff with a framework
for examining, prioritizing, developing and funding public works and other
community projects; and
WHEREAS, each year, various competitive grants become available that
may help fund those projects; and
WHEREAS, this year seventy-eight (78) upcoming grant opportunities were
presented to department heads who identified seventy (70) potential grant-
eligible projects, as guided by City Council strategic themes, including forty-three
(43) capital improvement projects, fourteen (14) planning and community
projects, and thirteen (13) City programs, as listed in the "Preliminary Schedule
of Competitive Grants, FY2007 and 2008" (Exhibit 2); and
WHEREAS, the Grants Development Office will conduct a year-long
development process that will reduce the number of potential projects by more
than half, leaving only the most competitive projects with the greatest potential
for grant support to be pursued by the City;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Chula Vista does hereby approve the "Preliminary Schedule of Competitive
Grants" listing potential grants and projects for competitive grantseeking during
Fiscal Year 2007 and Fiscal Year 2008.
Presented by
Approved as to form by
~~)i'i"~\'\ti\~\\
Ann Moore '
City Attorney
David Palmer
Assistant City Manager
9-9
Mayor and City Council
City Of Chula Vista
276 Fourth Avenue
Chula Vista, Ca 91910
eflY OF 619.691.5044 - 619.476.5379 Fax
CHULA VISTA
MEMO
March 21, 2007
TO:
Lorraine Bennett, Deputy City Clerk
FROM:
Jennifer Quijano, Constituent Services Manager
RE:
Board of Library Trustees
Mayor Cox would like to recommend Daniel Linder for appointment to the Board of
Library Trustees.
Please place on the March 27, 2007 council agenda for ratification.
Thank you.
CC: Mayor Cox
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Mayor and City Council
City Of Chula Vista
276 Fourth Avenue
Chula Vista, Ca 91910
CllY OF 619.691.5044 - 619.476.5379 Fax
(HUlA VISfA
MEMO
March 21, 2007
TO:
Lorraine Bennett, Deputy City Clerk
FROM:
Jennifer Quijano, Constituent Services Manager
RE:
Board of Library Trustees
Mayor Cox would like to recommend Shirley Linder for appointment to the Board of
Library Trustees.
Please place on the March 27, 2007 council agenda for ratification.
Thank you.
CC: Mayor Cox
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Mayor and City Council
City Of Chula Vista
276 Fourth Avenue
Chula Vista, Ca 91910
619.691.5044 - 619.476.5379 Fax
MEMO
ellY OF
CHUlA VISfA
March 21, 2007
TO:
Lorraine Bennett, Deputy City Clerk
FROM:
Jennifer Quijano, Constituent Services Manager
RE:
Board of Library Trustees
Mayor Cox would like to recommend Georgie Stillman for appointment to the Board of
Library Trustees.
Please place on the March 27, 2007 council agenda for ratification.
Thank you.
CC:
Mayor Cox
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