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Home My WebLink About2007/03/27 Item 9 CITY COUNCIL AGENDA STATEMENT 3/27/2007, Item-.L ITEM TITLE: RESOLUTION APPROVING THE "PRELIMINARY SCHEDULE OF COMPETITIVE GRANTS" FOR COMPETITIVE GRANTSEEKING DURING FISCAL YEARS 2007 AND 2008 GRANTS DEVELOPMENT MANAGER ~ ASSISTANT CITY ~NAGER P ALMER~ CITY MANAGER JI SUBMITTED BY: VIA: REVIEWED BY: 4/5THS VOTE: YES D NO ~ BACKGROUND Each year Council is presented with nwnerous requests to approve the filing of competitive grant applications to help fund City projects. At this time, a body of grants has been identified for Fiscal Years 2007 and 2008 that can potentially support various City projects. At Council request, a summary is presented here of those competitive grants. The summary does not include legislative appropriation grants or formula/allocation grants. RECOMMENDATION That Council adopt the resolution approving the "Preliminary Schedule of Competitive Grants ", listing potential grants for competitive grantseeking in FY 2007 and FY2008. BOARDS/COMMISSION RECOMMENDATION: N/ A DISCUSSION Council has in place a set of strategic themes that represent the needs and desires of the community (see Attachment 1). These long-term themes provide City staff with a framework for examining, prioritizing, developing and funding public works and other community projects. Those projects and project concepts are then outlined in various Council-adopted documents such as specific and master plans. Others are detailed in the Capital Improvement Program (CIP) along with their funding sources. Each year, various grants become available that may help fund those projects. 9-1 3/27/07, Item~ Page 2 of 4 Each year the Grants Development Office conducts a series of plarming meetings to brief City department heads and project managers about available competitive grants for the upcoming year. Based on that information, departments identifY planned and conceptual projects that could be grant-eligible. To be considered for a competitive grant, projects must generally meet some basic guidelines: . $100,000 or more in scope: Projects under $100,000 are typically not cost effective for the City to research, develop, write, submit, and manage post-award. On a case by case basis, smaller projects may be considered by the Grants Office or by individual departments. . Eligibility for State and Federal grants: State and Federal competitive grants are the primary focus of the Grants Office because they are in plentiful supply and well suited to an array of City projects and programs. Other grant types may be pursued by other I departments . . One year or more performance period: Projects that require immediate funding are not considered. One to two years can elapse before final grant agreements are executed and a cash award becomes available. . Required match available: Projects are eliminated if a source for the required City match carmot be readily identified and approved. . Basic fit: Projects that are poorly aligned with State or Federal priorities or otherwise have very low odds of funding are eliminated early. However, high priority City projects are always in the forefront for consideration should new grant opportunities become available. Notwithstanding these basic criteria, the department heads, as guided by Council Strategic Themes, select the potential projects for grant development. This year, City plarmers and project managers identified a total of seventy projects (including forty-three capital improvement projects, fourteen planning and community projects, and thirteen City programs) that are potentially eligible for this year's collection of seventy-eight competitive grants that ] Successful non-profit foundation grants result from carefully nurtured relationships with the foundation that can take several years to mature. Until that time, the odds of an award are low. Over time, departments such as the Nature Center are successfully securing foundation grants. Funds from allocation or "formula" grants such as Community Development Block Grants and Per Capita grants are available for the City to claim without competition. Community Development, Engineering, General Services and others typically claim these grant funds. A slate of legislative appropriation grant requests is submitted to the City's representatives in the United States Congress and Senate each year. Communications Manager Carnevale prepares the City's formal request, assisted by department heads and the Grants Office. 9-2 3/27/07, Item~ Page 3 of 4 are known at this time. The grants and proposed projects are presented in Attachment 2, and are arranged according to the Council Strategic Themes that guided the selection process. Council will find that a majority of the named capital projects are either contained in the current Council-adopted CIP, or will appear in the proposed CIP for FY 2008 through FY201O. Other projects are derived from important concepts contained in Council-adopted specific or master planning documents, or other City planning documents. It is important to note that the attached schedule of available grants is preliminary and will eventually be reduced by half or more. Before a grant proposal can be submitted for approval to Councilor the granting agency, staff must determine that the City project in fact conforms to the many grant requirements. It begins with the understanding that there is rarely a perfect fit between City priorities and granting agency priorities. Determination of the "fit" can take one to two months to accomplish per project as staff delves deeper into the technical details of both grant and project. This development process will likely reduce the current list of seventy projects to approximately twenty-five well-aligned grant-eligible projects by year-end. These are likely to be the most competitive projects for the available funding with the greatest potential for grant support. Adoption of the resolution will allow the Grants Office to go forward with this fact- finding/development process. There are many other planned City projects for which grants do not appear to be available at this time. However, new grant opportunities may become available. While most grants for the year are already known at this time, others are unforeseen or can result from newly announced grant programs. Such grants typically become available at random times throughout the year. In the event the new grants support established City projects and are found to be compatible, staff will bring these additional opportunities to the attention of Council. ENVIRONMENTAL REVIEW There are no environmental impacts relative to this decision. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section I 8704.2(a)(l) is not applicable to this decision. FISCAL IMPACT There are no impacts to the General Fund from this action. ATTACHMENTS I. Exhibit I - City of Chula Vista Council Strategic Themes 2. Exhibit 2 - "Preliminary Schedule of Competitive Grants, FY2007 and FY2008" Prepared by: Cathy Burciaga, Grants Development Manager, Grants Development Office 9-3 3/27/07, Item~ Page 4 of 4 Exhibit 1 City Council Strategic Themes (Adopted 2003) Connected, balanced, and cohesive community Foster a positive and shared community identity/ encourage and value public participation/ improve citywide mobility/ and promote a balanced mix of housing, shopping, and employment opportunities Strano and safe neighborhoods Ensure our neighborhoods and business districts are safe and appealing places to live, work, shop, and visit Diverse cultural, educational. and recreational oooortunities Provide a wide range of cultural, educational, recreational, and economic opportunities that meet the needs and interests of our diverse community Economic develooment Foster a positive business climate that attracts new businesses, creates a broad range of employment opportunities, and revitalizes the downtown area Cost effective oovernment and fiscal stabilitv Focus on achieving results for our citizens by providing exemplary services at competitive prices/ balance short-term operational needs with long-term strategic goals/ and enhance long-range financial planning to ensure fiscal sustainability 9-4 Exhibit 2 - Preliminary Schedule of Competitive Grants FY2007 and 2008 Proposed Projects Council Strategic Theme #1: Connected, balanced, and cohesive community Foster a positive and shared community identify; encourage and value public participation; improve citywide mobility; and promote a balanced mix of housing, shopping, and employment opportunities Grant Grant Maximum Proposed Project Lead Deadline Award Department Bicycle Transportation Account (BTA) 01-Dec $ 500 000 Class II Bike Lanes on East H Street Engineering , Buena Vista Way westward to existina lanes' California Water Board Urban Stormwater Program 01-Sep $ 1,000,000 Harborside Demonstration of Sustainability Engineering CIWMB Rubberized Asphalt Concrete Incentive Grant 01-Apr $ 150,000 Maxwell Road Pavement Demonstration General Services DOT Capital Investment Program: Bus & Bus-Related Facilities rolling $ 5,000,000 Palomar Transit Center Improvements P&B DOT Clean Fuels Grant Program 01-Aug $ 500,000 CNG Pump Station & Storage PIW Ops DOT Community Based Transportation Planning 16-0ct $ 300,000 (1) University SPA Plan P&B (2) Community Improvement Strategy P&B, Com Dev DOT Environmental Justice Transportation Planning 12-0ct $ 250,000 (1) Form & Train Neighborhood Traffic Calming Committees to create & implement Engineering lolans to alleviate traffic nroblems in the SW Area <:> (2) Community Improvement Strategy P&B, Com Dev 'DOT State Partnership Planning 12-Sep $ 250,000 1-5 Corridor Study Engineering High Risk Rural Roads (HR3) 28-Feb $ 900,000 Risk Reduction on Rural Roads Engineering & PIW Highway Bridge Replacement & Rehab (HBRR) Rolling $ 10,000,000 Willow Street Bridge Engineering Highway Safety Improvement Program (HSIP) 13-Apr $ 900,000 (1) Widening Otay Lakes Road Engineering (2) Major Intersection Safety Program Job Access & Reverse Commute (JARC) 01-Sep $ 500,000 (1) Pedestrian Safety Improvements at E Street Transit Station - model for "at grade" Engineering transit station oed crossino issues le.o. McDonald's) (2) Palomar Gateway Transit Center Accessibility Improvements P&B Sustainable Communities Grant & Loan 01-Jun $ 350,000 Model to Evaluate Housing Balance & Densities by Neighborhood Type P&B, Com Dev TlFIA Credit Program (and loans) Rolling $ 1,000,000 Rock Mountain Interchange Engineering Transportation Development Act (TDA) 05-Feb $ 150,000 Various Transportation Infrastructure Projects - Citywide Engineering Transportation, Community & System Preservation (TCSP) 08-Mar $ 1,000,000 (1) Bike Path on East H Street (Joint project with Caltrans) (2) Industrial Blvd Curb, Gutter and/or Sidewalk near Harborside Elementary (3) 1-805 and Main Street Undercrossing Engineering (4) Sidewalks, Ped Ramps at Castle Park Elementary (5) Pedestrian Bridge Feasibility Study (Telegraph Cyn Rd @ Paseo Ranchero) Page 1 of 4 Exhibit 2 - Preliminary Schedule of Competitive Grants FY2007 and 2008 Proposed Projects Grant Maximum . Lead Grant D dr" A d Proposed Project D rt ea me war epa ment Council Strategic Theme #2: Strong and safe neighborhoods Ensure our neighborhoods and business districts are safe and appealing places to live, work, shop, and visit Air Pollution Control District (APeD) Carl Moyer Program 15-Mar $ 1,000,000 Diesel Emission Reductions PNV Gps Assistance to Firefighters Grant (AFG) 06-Apr $ 1,000,000 Regional Videoconferencing for Interoperable Firefighter Training Fire California Riparian Habitat Conservation Rolling $ 250,000 Telegraph Canyon Channel Improvements Engineering California Water Board Urban Stormwater Program 01-Sep $ 1,000,000 (1) Hydro Modification Plan(s) PNV (2) "Clean Campaign" CARB Alternative Fuels Incentives Program 12-Mar $ 1,000,000 Alternative Fuels (HeNG) Pilot Project PNV Transit CDF Urban Forest for Every City Grant 01-Jul $ 500,000 Master Urban Forestry Planning Model PNV Gps CIWMB Grants to Public Entities to Abate Illegal Disposal Sites 01-Sep $ 500,000 Chula Vista Open Space Canyons Clean-up PIW Parks (roHS Staffing for Adequate Fire & Emergency Response 01-Jun $ 1,000,000 Advanced Ufe Support (ALS) (pending adoption of Fire Master Plan Update) Fire I' S . 01-Sep $ 500,000 (1) Telegraph Canyon Drainage DWR Urban treams Restoration (2) Hilltop Park Drainage Engineering (3) S1. John's School Drainage (4) Bonita Creek Drainage DWR Urban Streams Restoration 01-Sep $ 500,000 (1) Long Canyon Creek Drainage Engineering (2) Salt Creek Drainage General Services (3) Bank Renovation to Sweetwater River at the CV. Golf Course PIW Parks (4) Orange Avenue Channel (from Max Avenue) PNV Parks, General Svcs Environmental Enhancement & Mitigation Program (EEMP) 01-Nov $ 250,000 (1) Mitigation of SR-125 Environmental Impacts (2) 1-805 Northbound Auxilliary Lanes to SR-54 . Mitigation of Impacts (3) Bike Path on East H Street to Bonita Rd (Joint project with Caltrans) - Mitigation Engineering of Imoacts (4) Willow Street Bridge - Mitigation of Impacts (5) Salt Creek - Mitigation of Impacts General Services Page 2 of 4 Exhibit 2 - Preliminary Schedule of Competitive Grants FY2007 and 2008 Proposed Projects Grant Maximum " Lead Grant D dl" A d Proposed Project D rt t ea me war epa men Council Strategic Theme #2: Strong and safe neighborhoods Ensure our neighborhoods and business districts are safe and appealing places to live, work, shop, and visit Habitat Conservation Fund (HCF) 01-0ct $ 500,000 Invasive Species Control in Open Spaces & Sweetwater River P/W Parl<.s Office of Traffic Safety (OTS) 31-Jan $ 150,000 Major Intersection Safety Program (Pedestrian & Bike Safety Education) Engineering & Police Port of SD Environmental Projects Benefitting San Diego Bay 19-Mar unknown Pollutants Source Identification Project PIW NPDES Safe Routes to School (SRTS) 02-Jan $ 1,000,000 (1) Missing Infrastructure Within Elementary School Zones (2) Pedestrian Bridge Feasibility Study (Telegraph Canyon Road @ Paseo Engineering Ranchero' Transportation, Community, and System Preservation (TCSP) DB-Mar $ 1,000,000 Palomar Gateway Intersections (Palomar & Industrial, Industrial & Ada Street) Engineering & General SVC5 US Fish & Wildlife Matching Grants Program 01-Sep $ 250,000 Invasive Species Control in Open Spaces & Sweetwater River PIW Parks weB Habitat Enhancement & Restoration Rolling $ 250,000 Invasive Species Control in Open Spaces & Sweetwater River PIW Parks co ~ouncil Strategic Theme #3: Diverse cultural, educational, and recreational opportunities Provide a wide range of cultural, educational, recreational, and economic opportunities that meet the needs and interests of our diverse community Amateur Athletic Foundation (AAF) 15-Jun $ 150,000 (1) Joint Program With Olympic Training Center (Kyaking, canoeing, sailing) Recreation (2) Youth Sports Coaches American Assoc of Museums - Museum Assessment Program 15-Feb Technical Nature Center Assessment Nature Center Assessment CA Parks & Rec Off-Hwy Motorized Trails Federal Trust Fund 10-Jul $ 500,000 Rehabilitate and Sign Hiking Trails Illegally Used for Off~Road Rec PIW Parks CA Parks & Rec Recreational Trails Program 01-0ct $ 500,000 Various OG Trails - Citywide PIW Parks (1) Pedestrian Bridge at Rohr Park Rec Trail Recreation, (2) Trail System Master Planning (east of 1-805 to Otay Lakes) - PIW Parks Joint Venture with SO Countv California Cultural & Historical Endowment (CCHE) 01-Mar $ 3,000,000 Chula Vista Centennial Celebration - Mobile Exhibits Library CIWMB Tire-Derived Product Grant 01-0ct $ 100,000 Resilient Playground Surfacing PIW Parks First Five San Diego Innovative Grants Rolling $ 75,000 Emergent Literacy Programs Library Habitat Conservation Fund (HCF) 01-0ct $ 500,000 Master Trail Plan - piggyback onto Pedestrian Master Plan (GP) P&B IMLS Museums for America Grants 15-Nov $ 150,000 Museum Master Plan Museum Page 3 of4 Exhibit 2 - Preliminary Schedule of Competitive Grants FY2007 and 2008 Proposed Projects Grant Maximum Lead Grant D dl" A d Proposed Project D rt t ea me war epa men Council Strategic Theme #3: Diverse cultural, educational, and recreational opportunities Provide a wide range of cultural, educational, recreational, and economic opportunities that meet the needs and interests of our diverse community KaBOOM! Partnership Grant Rolling $ 50,000 Hilltop Park Playground (remove existing 5-12 equipt; install new 2-12 equipt) PIW Parks Modular skate park at Eucalyptus Park land & Water Conservation Fund (LWCF) 01-May $ 250,000 Master Trail Plan - piggyback onto Pedestrian Master Plan (GP) P&B MLB Baseball Tomorrow Fund 01-Apr $ 150,000 Renovate Pony League or Little League Field @ Eucalyptus Park PIW Parks SO Padres little Padres Parks Grant Rolling $ 150,000 Renovate Pony League/Little League Field @ Eucalyptus Park PIW Parks SD Padres Little Padres Parks Grant Rolling $ 150,000 Renovate Reinstra Sports Comples (3 fields) PIW Parks U.S. Golf Association (USGA) 13-Jul $ 100,000 "Pin Pals" Youth Movement Recreation U.S. Soccer Foundation 01-Sep $ 100,000 Youth Sports Coaches Program Recreation ~S Dept of the Interior - North American Wetlands Conservation 01-Dec $ 75,000 Invasive Species Control in Open Spaces & Sweetwater River PIW Parks ~ct Grant WCB Habitat Enhancement & Restoration Rolling $ 250,000 MSCP - Endangered Butterfly P&B WCB Public Access Program Rolling $ 250,000 Otay Valley Regional Park traits Recreation Strategic Theme #4: Economic development Foster a positive business climate that attracts new businesses, creates a broad range of employment opportunities, and revitalizes the downtown area Several of the projects identified under Council Strategic Themes #'5 1, 2, and 3 also promote Economic Development in that they will fund the development of attractive infrastructure and facilities, including those in the downtown area, that can help attract new businesses and create employment opportunities. Strategic Theme #5: Cost effective government and fiscal stability Focus on achieving results for our citizens by providing exemplary selVices at competitive prices; balance short-term operational needs with long-term strategic goals; and enhance long-range financial planning to ensure fiscal sustainability DWR Bureau of Reclamation 02-Feb $ 100,000 Weather Stations - Citywide PIW Parks Department of Homeland Security Grants rolling unknown Newly.mandated Brush Management Program Fire and P&B Page 4 of4 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE "PRELIMINARY SCHEDULE OF COMPETITIVE GRANTS" FOR COMPETITIVE GRANTSEEKING DURING FISCAL YEARS 2007 AND 2008 WHEREAS, the Chula Vista City Council has in place strategic themes that represent the needs and desires of the community (Exhibit 1); and WHEREAS, these long-term themes provide City staff with a framework for examining, prioritizing, developing and funding public works and other community projects; and WHEREAS, each year, various competitive grants become available that may help fund those projects; and WHEREAS, this year seventy-eight (78) upcoming grant opportunities were presented to department heads who identified seventy (70) potential grant- eligible projects, as guided by City Council strategic themes, including forty-three (43) capital improvement projects, fourteen (14) planning and community projects, and thirteen (13) City programs, as listed in the "Preliminary Schedule of Competitive Grants, FY2007 and 2008" (Exhibit 2); and WHEREAS, the Grants Development Office will conduct a year-long development process that will reduce the number of potential projects by more than half, leaving only the most competitive projects with the greatest potential for grant support to be pursued by the City; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the "Preliminary Schedule of Competitive Grants" listing potential grants and projects for competitive grantseeking during Fiscal Year 2007 and Fiscal Year 2008. Presented by Approved as to form by ~~)i'i"~\'\ti\~\\ Ann Moore ' City Attorney David Palmer Assistant City Manager 9-9