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Home My WebLink About2007/03/27 Item 2 CITY COUNCIL AGENDA STATEMENT ~~ CITY OF ,~ CHULA VISTA 3/27/07, Item~ ITEM TITLE: RESOLUTION WANING THE FORMAL CONSULTANT SELECTION PROCESS AND APPROVING THE FIRST AMENDMENT TO THE AGREEMENT WITH ALLEGIS DEVELOPMENT SERVICES, INC. TO PROVIDE CONTINUED OWNER'S REPRESENTATION SERVICES DURING THE DESIGN AND CONSTRUCTION OF THE CNIC CENTER AND RELATED IMPROVEMENTS DIRECTOR OF GErL SERVICES(j~' CITY MANAGER /1 . SUBMITTED BY: REVIEWED BY: 4/5THS VOTE: YES D NO ~ BACKGROUND On February 18, 2003, City Council approved by Resolution 2003-068, waiving the formal consultant selection process and an agreement with Allegis Development Services, Inc. to provide Owners' Representation services during the design and construction of the Civic Center and related improvements. The time frame has been extended to August 6, 2008 for completion of the Civic Center Project as previously approved by Council on August 3, 2004. RECOMMENDATION That Council waive the formal consultant selection process and approve the first amendment with Allegis Development Services, Inc. to provide continued Owner's Representation services during the design and construction of the Civic Center and related improvements. BOARDS/COMMISSION RECOMMENDATION Not Applicable DISCUSSION On February 18, 2003, City Council approved by Resolution 2003-068, waiving the formal consultant selection process and an agreement with Allegis Development Services, Inc. (ADS) to provide Owner's Representation services during the design and construction of the Civic Center Project and related improvements. ADS' agreement with the City was to provide professional services through April 20, 2007 or City's acceptance of the project, whichever occurred earlier, which was sufficient based on the completion dates at that time. However, the Substantial and Final completion dates of the 2-1 3/27/07, Item 2 Page 2 of2 project had been extended and were approved by Council on August 3, 2004. Extended dates for the completion of the final phase of the project are as follows: Substantial Completion, May 7, 2008 and Final Completion, August 6, 2008. In reference to Chula Vista Municipal Code 2.56.110 (C), the Director of General Services has determined the use of a Consultant is most effective. ADS is competent and capable of performing required services as demonstrated in these past years regarding oversight and management of the New Police Facility project and in their current involvement with the Civic Center Renovation project. The time required and disruption to the project, which would occur by selecting a new Owners Representation, would not be beneficial to the project or the City at this time because of the expertise ADS possesses regarding the project. It is recommended that the City Council waive the formal consultant selection process and continue Owners Representation services with ADS consistent with the change in completion dates for the Civic Center Project. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found a conflict exists, in that Councilmember Jerry Rindone has holdings within 500 feet of the boundaries of the property which is the subject of this action. FISCAL IMPACT There are no fiscal impacts to the budget. Compensation to Allegis Development Services, Inc. will be paid from existing funds in the approved Civic Center project budget. ATTACHMENTS First Amendment to Agreement Prepared by: Merce LeClair, Sr. Mgt. Analyst, General Services J:\General Services\GS Administration\Council Agenda\Civic Center\Allegis Amendment 030807.doc 2-2 THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL A(~~ jJ~ ./-Ju-p ,...--/ Ann Mob e City Attorney Dated: .3 /f}.,~ )07 , First Amendment to the Agreement between the City of Chula Vista and Allegis Development Services, Inc. 2-3 First Amendment To the Agreement between City ofChula Vista and Allegis Development Services, Inc. For Project Management/City's Representative Services This tirst amendment is made and entered into this 27th day of March 2007 by and between lhe City ofClm!a Vista (herein "City"), a municipal corporation, and Allegis Development Services, [nc, (herein "Consultant"). City and Consultant are sometimes hereinafter referred to as Parties ("Parties") RECITALS WHEREAS, the City Council approved by Resolution 2003-068, an agreement ("Original Agreement") with Allegis Development Services. Inc. to provide Owners' Representation services during the design and construction ofthe Civic Center and related improvements; and WHEREAS. Consultant has been actively engaged in the oversight and project management of the Civic Center project since the date of the Original Agreement; and WHEREAS, said Original Agreement with the City was to provide professional services through April 20. 2007 or City's acceptance of the building, whichever occurs earlier: and WHEREAS. the Substantial and Final completion dates of the project had been extended and approved by Council on August 3, 2004; and WHEREAS, StatT is recommending that the City waive the Consultant Selection process based upon the satisfactory performance to date and the need to have these services in place without disruption and continue Owners Representation services with Consultant consistent with the change in completion dates for the tinal phase of the Civic Center. NOW, THEREFORE, in consideration of the recitals and the mutual obligation of the Parties set torth herein, the City and Consultant agree as follows: I. Section 8 D of Original Agreement is hereby amended to read as follows: D. Date for completion of all services: August 6, 2008 or City's acceptance of the building, whichever occllrs earlier, ry All other terms and conditions of the Original Agreement shall remain in full larce and effect. 2-4 First Amendment To the Agreement between City orChula Vista and Allegis Development Services, Inc, For Project Management/City's Representative Services CITY OF CHULA VISTA Cheryl Cox, Mayor ATTEST: Susan Bigelow, City Clerk Appl"Oved as to [onTI by Allegis Development Services, Inc. ~Jk~~ Ann Moore, City Attorney 2-5 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE FORMAL CONSULTANT SELECTION PROCESS AND APPROVING THE FIRST AMENDMENT TO THE AGREEMENT WITH ALLEGIS DEVELOPMENT SERVICES, INC. TO PROVIDE CONTINUED OWNER'S REPRESENTATION SERVICES DURING THE DESIGN AND CONSTRUCTION OF THE CIVIC CENTER AND RELATED IMPROVEMENTS WHEREAS, on February 18, 2003, City Council approved by Resolution 2003-068, waiving the formal consultant selection process and an agreement with Allegis Development Services, Inc. to provide Owners' Representation services during the design and construction of the Civic Center and related improvements; and WHEREAS, the time frame has been extended to August 6, 2008 for completion of the Civic Center Project as previously approved by Council on August 3, 2004; and WHEREAS, the time required and disruption to the project, which would occur by selecting a new Owners Representation, would not be beneficial to the project or the City at this time; and WHEREAS, although there are overlapping phase expenditures, the project as a whole is within budget; and WHEREAS, pursuant to Chula Vista Municipal Code 2.56.l10(c), the Director of General Services has determined the use of a consultant is most effective; and WHEREAS, ADS has successfully performed such services for the City in the past; and WHEREAS ADS has demonstrated they are competent and qualified to continue providing these services; and WHEREAS, selecting a different consultant to act as the City's owner representative would not be in the City's best interest because of the expertise ADS possesses regarding the project, potential delays while selecting a different consultant, and the change would be disruptive to the overall management of the project; and WHEREAS, it is recommended that the City Council waive the formal consultant selection process and continue Owners Representation services with ADS consistent with the change in completion dates for the Civic Center Project; and WHEREAS, extended dates for the completion of the final phase of the project are as follows: Substantial Completion, May 7, 2008 and Final Completion, August 6, 2008; and 2-6 WHEREAS, there are no fiscal impacts to the budget since compensation to Allegis Development Services, Inc. will be paid from existing funds in the approved Civic Center project budget. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby waiving the formal consultant selection process and approving the first amendment to the agreement with Allegis Development Services, Inc. to provide continued owner's representation services during the design and construction of the civic center and related improvements consistent with the completion dates for the project. Presented by Approved as to form by ~;;trJf#A 4d Ann oore C City Attorney Jack Griffin Director of General Services 2 2-7