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Home My WebLink About2007/03/27 Item 3 CITY COUNCIL AGENDA STATEMENT :s'Yf:.. ClIT OF --- CHUIA VISTA 3/27/07, Item~ SUBMITTED BY: REVIEWED BY: RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "BUS SHELTERS, VARIOUS LOCATIONS IN THE CITY OF CHULA VISTA, CA (STL-3l2)" PROJECT TO A.B. HASHMI, INC. IN THE AMOUNT OF $72,480.00 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT DIRECTOR OF G~RAL SERVICESCs~ CITY MANAGER jl . 4/5THS VOTE: YES 0 NO 181 ITEM TITLE: BACKGROUND On February 28, 2007, the Director of General Services received sealed bids for the "Bus Shelters, Various Locations in the City of Chula Vista, CA (STL-3l2)" project. The project consists of the following scope: installing open bus shelters and other associated work at ten (10) different bus stop locations within the City of Chula Vista, California; the work for the project also includes all labor, materials, bus shelter structures, equipment, transportation, traffic control, removal and disposal of existing improvements, and protection and restoration of existing improvements. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed project consists of minor alterations to an existing public facility involving no expansion of the facility's current use. Thus, no further environmental review is necessary. RECOMMENDATION Council approve the resolution accepting bids and awarding contract for the "Bus Shelters, Various Locations in the City ofChula Vista, CA (STL-3l2)" project to A.B. Hashmi, Inc. in the amount of$72,480.00 and authorizing the expenditure of all available funds in the project. 3-1 3/27/07, Item-----2- Page 2 of 4 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On February 28, 2007, the Director of General Services received sealed bids for the "Bus Shelters, Various Locations in the City of Chula Vista, CA (STL-312)" project. The project consists of installing open bus shelters and other associated work at ten (10) different bus stop locations within the City ofChula Vista, California. The ten (10) bus shelter locations are as follows: 1. Broadway and Palomar Street (Eastbound Bus Stop) 2. Third Avenue and Palomar Street (Northbound Bus Stop) 3. Broadway and Palomar Street (Northbound Bus Stop) 4. Broadway and Palomar Street (Southbound Bus Stop) 5. "F" Street and Del Mar Avenue (Eastbound Bus Stop) 6. "F" Street and Garret Avenue (Westbound Bus Stop) 7. "H" Street and Third Avenue (Northbound Bus Stop) 8. "H" Street and Third Avenue (Southbound Bus Stop) 9. "H" Street and Fifth Avenue (Eastbound Bus Stop) 10. Broadway and "H" Street (Southbound Bus Stop) The work for the proj ect also includes all labor, materials, bus shelter structures, equipment, transportation, traffic control, removal and disposal of existing improvements, and protection and restoration of existing improvements necessary for the project. All of the proposed bus shelters will be located entirely within existing City Right of Way. The preceding ten (10) locations were chosen out of a list of forty-one (41) potential bus stop locations designated for new shelters. The selected locations for this project are the bus stop locations that either have the highest daily ridership in the City that currently don't have shelters or they are the locations that generate the greatest number of senior and disabled passengers. Also included with this proj ect was an additional priority list of six (6) other bus stop locations that may be constructed if the bids received were lower than expected. Unfortunately, the bids received did not result in any additional funds being available for other locations to be included with this project. Bidding Process General Services Project Design staff prepared plats, specifications, and advertised the project. The City received bids from two (2) contractors as follows: CONTRACTOR BID l. A.B. Hashmi, Inc. of Oceanside, CA $72,480.00 2. All Purpose Manufacturing, Inc. of Oceanside, CA $89,250.00 3-2 3/27/07, Item~ Page 3 of 4 The low bid by A.B. Hashmi, Inc. is below the Engineer's estimate of $80,000.00 by $7,520.00 or 9.4%. Staff has contacted the references provided by the contractor, has reviewed the low bid and recommends awarding the contract to A.B. Rashmi, Inc. of Oceanside, CA, for $72,480.00. A.B. Hashmi, Inc. has also completed several CIP projects for the City in the past with satisfactory results. Approval of tonight's resolution will also authorize City staff to expend all available contingency monies and increase the value of the contract as necessary due to unforeseen circumstances. Unforeseen circumstances (i.e. poor sub grade, utility conflicts, etc.) may cause an increase in quantities and/or the original project scope of work beyond what was anticipated during the preparation of the project specifications. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount allowable to be approved by the Director of Public Works Operations, City Council approval is required. However, approval of tonight's resolution will increase the Director of Public Works Operations' authority to approve change orders as necessary up to the total funding amount. Disclosure Statement Attachment "A" is a copy ofthe contractor's Disclosure Statement. Wage Statement Contractors bidding this project were not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the locations that are the subject of this action. FISCAL IMPACT The tables below detail the funds required and the funds available for the project: FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $72,480.00 B. Contingencies (approx. 5%) $3,624.00 C. City Oversight (Administration and Inspection) $8,910.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $85,014.00 FUNDS AVAILABLE FOR CONSTRUCTION A. Transit Facilities Citywide $85,014.00 TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $85,014.00 3-3 3/27/07, Item~ Page 4 of 4 There are sufficient funds held by the City to fully offset all costs associated with the construction ofthis project, with no impact to the General Fund. Upon completion of the subject project, the improvements will require only routine City maintenance. ATTACHMENTS I - Contractor's Disclosure Statement Prepared by: Greg Tscherch, Associate Engineer, General Services Department M:\General Services\GS Administration\Council Agenda\STLJ12 Bus Stop Shelter Impvts\STL-312 Award AIl3 Mar 2007.doc 3-4 ATrACHMENl I '--.--, City of Chala Vista Disclosure Statement Pursuant to Council Policy 101-0 I, prior to any action upon matters that win require discretionary action by the Council, Planning Commission and an other official bodies of the City, a statement of disclosure of certain ownership or fmancial interests, payments, or campaigo contributions for a City of Chula Vista election must be filed. The following infonnation must be disclosed; 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. A}.tMJt.O l~l~\ - (.,~ A.S. ~l\\M\, IN'. 2. If any person' identified pursuant to (I) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. t>,\\.iI.,M f\-K1..1"\M\ - C-c"O Iu,;. 3. If any person' identified pursuant to (I) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. N\A 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigoed to represent you before the City in this matter. /J.,ftI\, M 1tM""" - &...-= 5. Has any person' associated with this contract had any financial dealings with an official" of the City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No ./' 13 iVI:\Engincer\DESIGN\STL312\Contruct Documcnts\Stl3 J 2 Contract DoC'S.gcLdoc 3-5 If Yes, briefly descnDe the nature of the financial interest the official" may bave in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No /' Y es _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official" of the City ofChula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No ../ If Yes, which official" and what was the nature of item provided? Date: 1.-11:.iliJ ~x::: Signature of (;ontractorl Applicant fTlt,>,i'M 1Wo.*"" - c......"'D Print or type name of Contractor! Applicant , Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ., Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 14 !\'1:\cnginl.:cr\DESICiN\STLJ 12\Colltn.lct Docull1cnts\Sl13 12 Contract Doc's,gcr,doc 3-6 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "BUS SHELTERS, VARIOUS LOCATIONS IN THE CITY OF CHULA VISTA, CA (STL- 312)" PROJECT TO A.B. HASHMI, INC. IN THE AMOUNT OF $72,480.00 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT WHEREAS, on February 28, 2007, the Director of General Services received sealed bids for the for the "Bus Shelters, Various Locations in the City of Chula Vista, CA (STL-312)" project; and WHEREAS, the Environmental Review Coordinator has reviewed has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed project consists of minor alterations to an existing public facility involving no expansion of the facility's current use and no further environmental review is necessary; and WHEREAS, the City received bids from two (2) contractors as follows: CONTRACTOR BID 1. A.B. Hashmi, Inc. of Oceanside, CA $72,480.00 2. All Purpose Manufacturing, Inc. of Oceanside, CA $89,250.00 WHEREAS, the low bid by A.B. Hashmi, Inc. is below the Engineer's estimate of $80,000.00 by $7,520.00 or 9.4%, the contractor has done several capital improvement projects in the city, and its work has been satisfactory; and WHEREAS, City Council authorizes City staff to increase the Director of Public Works Operations' authority to approve change orders as necessary up to the total funding amount. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award the contract for the "Bus Shelters, Various Locations in the City of Chula Vista, CA (STL-312)" project to A.B. Hashmi, Inc. of Oceanside, CA, for $72,480.00. Presented by Approved as to form by Jack Griffin Director of General Services ~~~\.\ Ann Moore - City Attorney 3-7