HomeMy WebLinkAbout1994/08/16 Item 20B Manager's Reports
r+e-m -'* 020.6
MEMORANDUM
DATE:
August 1, 1994
FROM:
The Honorable Mayor and City Council
John D. Goss, City Manager g
Candy Boshell, Director of Personnel
ci!r
TO:
VIA:
SUBJECT: FILLING OF THE ASSISTANT TO THE MAYOR AND CITY COUNCIL.
Attached please find a copy of the proposed class specification for the newly created
Assistant to the Mayor and City Council. This specification has been reviewed and
approved by the Council sub-committee (Mayor Nader and Councilwoman Horton) as
the basis for the newly created position.
In addition to approving the class specification, the Council Sub-Committee has
proposed the following process for filling the vacancy. For the remainder of Mayor
Nader's term, the position will be filled by a temporary Assistant to the Mayor and
City Council. Because of the temporary nature, the individual will be paid on a hourly
basis and have no benefits other than the requisite PARS retirement contributions.
Several months prior to the expiration of Mayor Nader's term, Personnel Department
staff will begin recruiting for a permanent Assistant to the Mayor and City Council
following standard recruitment procedures. As a result, an eligible list will be created
and a permanent employee with the full range of benefits will be hired.
The Council sub-committee believes that this process will effectively meet the needs
of both Mayor Nader and Mayor-Elect Horton as well as the other Council members
and will be the most efficient approach to recruitment and selection.
IWP:CBMEMO\CB.210]
dD'" ~ I
City of Chula Vista
Class Specification
7/94
ASSISTANT TO THE MAYOR AND COUNCIL
DEFINITION
Under general supervision of the Mayor, to perform highly responsible and
sensitive administrative duties in the management and supervision of the Mayor and
Council office; to provide support to the Mayor and Councilmembers; to deal with varied
constituent and political issues and to do related work as required.
PRINCIPAL DUTIES
Performs responsible administrative duties in managing the office of the Mayor
and Council; conducts policy research on a wide variety of issues and topics; prepares
short turn-around and lengthy, complex reports for the Mayor and Council; researches
and writes speeches for the Mayor; assists the Mayor and Council in preparing
responses to inquiries from the press and responding to the press personally for the
Mayor and Council; prepares a wide variety of letters in response to constituent
questions, concerns and complaints; may attend a wide variety of local and regional
meetings, both with and for the Mayor and Council; may make presentations and
respond for the Mayor and Council in their absence; maintains effective liaison between
the Mayor and Council Office and the City Managers' Office; may perform special
assignments relating to legislative issues, policy development, community programs or
interagency projects; prepares and administers the budget for the Office of the Mayor
and City Council; may work with a wide variety of community groups, boards,
commissions and City staff; trains and evaluates the performance of subordinates.
DESIRABLE QUALIFICATIONS
Trainina and Experience
Any combination equivalent to graduation from college in Political Science, Public
or Business Administration, or a related field and four years of experience working
with/for elected officials at the local, State or Federal level or comparable experience.
Knowledae. Skills and Abilities
Knowledge of public administration policies, practices and procedures;
knowledge of the City Manager form of government; familiarity with budget; knowledge
of and experience with personal computers and various applications; superior ability to
gather, interpret and analyze data; superior ability in oral and written expression;
personality, attitude and temperament necessary for effective working relations with a
wide variety of individuals in the political process, City staff, staff of other governmental
agencies, and the public; ability to schedule and supervise the work of others; ability
to exercise discretion and good judgement in dealing with confidential issues.
dDh#~