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HomeMy WebLinkAbout1994/08/16 Item 17 COUNCIL AGENDA STATEMENT Item Meeting Date 8/16/94 17 Report on authorization to begin construction of the Traffic Signal at the intersection of Gotham Street and Otay Lakes Road SUBMITTED BY: Director of Public Works~ REVIEWED BY: City Manager &t~<}9 ITEM TITLE: (4/5ths Vote: Yes_No_XJ On May 24, 1994 Council adopted Resolution 17482 accepting bids and awarding contract to Southwest Signal Service for the installation of a traffic signal at the intersection of Gotham Street and Otay Lakes Road "contingent up City approval of a location of the Transit Center within the territory of Southwestern College." Councilmember Rindone clarified that it would be constructed only after the decision of the transfer station site was made. Since the time period that we can go forward with the signal contract is over August 17, 1994, Council needs to make a decision of whether that project should go forward at this time. RECOMMENDATION: That Council: 1) Determine that the Transit Center will not be constructed in the parking lot north of Elmhurst Street or in grass area between Elmhurst Street and Gotham Street (original site); and 2) Remove the contingency from Resolution No. 17482 and authorize the contract for the Traffic Signal at Gotham Street and Otay Lakes Road to commence construction. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The reason that the Resolution was contingent on the Transit Center location was that if the Center were located at the original location or in the parking lot north of Elmhurst Street the signal would then be more necessary at Elmhurst Street than at Gotham Street. The Contractor has informed staff that he would hold the bids until one week after the joint meeting with the College Board. If the signal is to be installed under the existing contract, the decision should be made now. Installation of the traffic signal at Gotham Street was independent of the Transit Center for the College preferred location. However, the traffic signal is necessary from a general traffic signal warrant position and it would assist in creating better bus stops along Otay Lakes Road south of Gotham Street. Students could then have protected crossing of Otay Lakes Road. Staff recommends that the Council find that Chula Vista will not install a Transit Center in the parking lot north of Elmhurst Street nor at the original location (grass area between Elmhurst Street and Gotham Street) and remove the contingency that a final decision needs to be made as to the location of a transit center at Southwestern College prior to Construction of the traffic signal. FISCAL IMPACT: The annual maintenance and energy costs for a traffic signal is estimated to be $2,000. The source of capital funding for this project is Traffic Signal and Transit Funds as approved in Resolution 17482. JPL:MlJIOME\ENGINEER\AGENDA\TSGOIHAM.811 17--/ 081194 RESOLUTION NO.1 7482 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT TO SOUTHWEST SIGNAL SERVICE FOR THE TRAFFIC SIGNAL INSTALLATION AT GOTHAM STREET AND OTAY LAKES ROAD IN THE CITY OF CHULA VISTA AND APPROPRIATING FUNDS WHEREAS, at 2:00 p.m. on April 20, 1994, in Conference 1 in the Public Services Building, the Director of Public Works received the following sealed bids for hte installation of traffic signals at Gotham Street and Otay Lakes Road. 1. 2. 3. 4. Southwest Signal Service Lekos Electric, Inc. MCR Electrical Contractors, Inc. Select Electric $79,361 83,620 88,971 98,590 WHEREAS, the low bid by Southwest Signal Service is below the Engineer's estimate of $86,970 and staff recommends awarding contract to Southwest Signal Service; and, WHEREAS, in order to award the contract to the apparent low bidder, it is necessary that Council appropriate $ 18,800 from the unappropriated Traffic Signal Fund billance; and, WHEREAS, the City's Environmental Review Coordinator has reviewed the work involved in this project and determined that the project is exempt under Section 15302, Class 3 (new construction or conversion of small structures or the location of limited numbers of new, small facilities or structures). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept said four bids and awards the contract, contingent on City approval of a location of the Transit Center within the territory of Southwestern College, for the traffic signal installation at Gotham Street and Otay Lakes Road to Southwest Signal Service, a copy of which is on file in the office of the City Clerk, in the amount of $79,361.00. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby authorized and directed to execute said contract for and on behalf of the City of Chula Vista. BE IT FURTHER RESOLVED that the City Council does hereby appropriate $ 1 8,800 from the unappropriated balance of the Traffic Signal Fund to Account 600-6005-TF1 54. Presented by APPjd as to f~t by (\ } 1'1".... J / .~ l,-,,, l' ~} , B~uCe M. Boogaard City Attorney ( \ rj~ N,.>-{/ ~/~" , fohn P. Lippitt ~ Director of Public Works / /,;L COUNCIL AGENDA STATEMENT Item /~ Meeting Date 5/10/94 ITEM TITLE: Resolution 17ft ~ Accepting bids and awarding contract to Southwest Signal Service for the traffic signal installation at Gotham Street and Otay Lakes Road in the City of Chula Vista and appropriating funds SUBMITTED BY: Director of Public wor~ City Manager ~ REVIEWED BY: (4/5ths Vote: YesXNo_) BACKGROUND: On April 20, 1994, the Director of Public Works received sealed bids from four (4) electrical contractors for the installation of traffic signals at Gotham Street and Otay Lakes Road. The low bid of $79,361 was received from Southwest Signal Service. The low bid is below the Engineer's estimate of $86,970. Staff has reviewed the low bid and recommends awarding said contract to Southwest Signal Service in the amount of $79,361. RECOMMENDATION: That the City Council appropriate $18,800 from the unappropriated Traffic Signal Fund balance, accept the bids and award the contract to Southwest Signal Service in the amount of $79,361. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The traffic signal installation at Gotham Street and Otay Lakes Road was approved and funded in the 1993-94 Capital Improvement Project (CIP). The work to be done includes the installation of traffic signal standards, loop detectors, controllers, Emergency Vehicle Pre- emption (EVPE) System and other signal equipment necessary to affect an 8-phase signalized intersection. Also incorporated in this project is the construction of two (2) new bus shelters requested and funded by the Chula Vista Transit. On April 20, 1994, the Director of Public Works received bids from four (4) qualified electrical contractors as follows: 1. 2. 3. 4. Southwest Signal Service Lekos Electric, Inc. MCR Electrical Contractors, Inc. Select Electric $79,361 83,620 88,971 98,590 / ?-:J Page 2, Item /.)- Meeting Date 5/10/94 Chula Vista Transit is proposing to fund the installation of two new shelters, benches and trash disposal containers to be installed on the east side of Otay Lakes Road south of Gotham Street as part of the Traffic Signal Construction for a cost of $6,291. Funds are available in Chula Vista Transit fund. The low bid of $79,361 submitted by Southwest Signal Service is below the Engineer's estimate of $89,970. The total construction cost is $100,091, which includes $7,930 for contingencies plus $12,800 for the separate purchase of the signal controller and cabinet and independent equipment testing services. 10 addition, there is an additional $25,000 in staff costs for design, inspection, and contract administration bringing the total project cost to $125,091. Since $100,000 was budgeted for this project in the FY 93/94 CIP budget and $6,291 is being made available from transit funds for this project an additional $18,800 needs to be appropriated from the Traffic Signal Fund. Staff recommends that a contract be awarded to the low bid, Southwest Signal Service for a cost of $79,361. Environmental Status The City's Environmental Review Coordinator has reviewed the work involved in this project and determined that the project is exempt under Section 15302, Class 3 (new construction or conversion of small structures or the location of limited numbers of new, small facilities or structures) . FISCAL IMPACT: The annual maintenance and energy costs for a traffic signal is estimated to be $2,000. The source of capital funding for this project is Traffic Signal and Transit Funds. No prevailing wage requirements were necessary or a part of the bid documents. Funds Reauired for Proiect A. B C. D. Contract Amount Contingencies (approx. 10%) Controller Purchase and Testing Design, Inspection, and Administration TOTAL Funds Available for Construction A. B. C. Fund 600 - TFI54 CV Transit - Fund 402 Additional appropriation from Fund 600 TOTAL ZOlFile No.: BR..oS1 WPC M\bomc\engincct.apnda\1174.94 /7-1 $79,361 $ 7,930 $12,800 $25.000 $125,091 $100,000 $ 6,291 $ 18.800 $125,091 THE crrv OF CIIlJU VISTA DISCLOSURE STATEMENT YOIl are required III fiIc 1 ~~ . " '" of I>iIcIoIuR of cenaiD uw....1I>ip or 11_....;.1 iDlaesls. JIIyJIlCDII, or ......,.ip toallibuliollS. 011 a11111111m wbidI will requiIe diaCIeIioaaIy IClioII OD die pan of die City CoaDcil. PIaIIaiDc ('......i".;OD, IIld III ocbtr oIlicia1 bodies. 11Ic foIJowiJII iDfotmatioD must be 01;_"-': 1. 1J111bc __ of all ~ bavUI& . 11_....;.1 i-.sc iD 1bc ...~y ~ is 1bc IUbject of 1bc appI....tiOD or 1bc COIIttICt. C.I., 0WDa', liI'P-ftf, ~...tOa1 1IJl"I:.._od..ctof, IDlleriallUpplier. ~~ If ID)' pcnoa. icl-rifiod pumwIllll (I) above is 1 t:IlIIJlOIIIioI or pumaabip. list die -- of all iDdividuals OWDiDl _ dIaD 10" of 1bc IIwes ia 1bc ....pOnIioa or 0WDiD& ID)' pumaabip i-.sc iD die pumaabip. If any pasoIl. icl-rifiPd parmaDllO (1) above is ~fil orpDizaIiOD or 1 tnJSt. list die -- of my pcnoD ICrViaI IS direc:Ior of die IIJII1IlOfil OrpDizaliOD or IS tnIIIee or beIIcfiI:iaIy or InISIOr of die tnJSt. Have ycu bad mole dw1 $2SO worlb of busiaess transacted with any -J,er..Jlf the City staff. Boards. Commissions. COIIunillCCli. and COlI1ICil wilhin Ihe past IWClve monlhs? Ycs_ No...J.:Cff yes. please indkale permn(s): .- PIcase identify each and wery permn, iDcllllliDa any qcaIS, employees. CCDU111D1S. or ;. " . ....111 CllIIIraClOB wbo YOII bavc usiped 10 IcpI'tsCIII ycu before 1bc City ia Ibis IIWICr. ---1~ "I t Have JOlI and/or your oftkas or qcDIS. ia 1bc IIF~COIIIribuled _ dIaD $1.000 III 1 e"'....." ~ iD!be CIDJCIIl or pncediD& cIecli<- period'? Ycs_ No f yes. - wbicII CouDcil_bcr(s): . . f . · · (NO'IE: AaKh MI-,..t .... . (~4(2 SipaIure of ........-t.x/app1iCIIII f)~ e a-Cr- PriJIt or type _ of COIIIrIII:IOr/appliCIIII II Ii lie: 4- ''f- ?f file....... ............ ...........,.,. - - ...,....".,..,........ ...-. - --, -....... - -.. ...-. .., --.. ........... ... ....".,. ..........~....._,. _cnTMOTHOLOZ7 /7-5 Minutes May 24, 1994 Page 4 of $1,892,000 which was a General Fund ohligation over a ten year period. Staff recommends approval of the resolution. (Interim Finance Director) 4/5th's vote required. 12. RESOLUTION 17482 ACCEPTING BIDS AND AWARDING CONTRACT TO SOUTHWEST SIGNAL SERVICE FOR THE TRAFFIC SIGNAL INSTALLATION AT GOTHAM STREET AND OTAY LAKES ROAD IN THE CITY AND APPROPRIATING FUNDS - On 4120194, four sealed bids were received from electrical contractors for the installation of traffic signals at Gotham Street and Otay Lakes Road. The low bid of $79,361 was received from Southwest Signal Service and is belo\'! Ihe Engineer's estimate of $86,970. Staff recommends approval of the resolution. (Directnr of Puhlic Works) 4151h's vote required. Continued from the meeting or 5110/94. Pulled from the Con,ent Calendar. Councilmember Rindone stated he wanted to keep all options open. He questioned if the signal would have to be reworked for any of the proposals currently under study. He wanttW staff to assure him that ratification of the proposal would not preclude any option for the transit center as no one was sure of what would come out of the joint meetings with Southwestern College. lohn Lippitt, Director of Puhlic Works, stated the only plan that the signal location was not recommended was the original plan where the transit center was to have hten locatetl on the lawn of the College between Elmhurst and Gotham. . . . Councilmemher Horton len lhe dais at 10:28 p.m. · · · Clifford Swanson, Deputy Puhlic Works DirectorlCity Engineer. stated it would not preclude any of the options except the original location immediatdy adjacent to th~ strlUt and that would require only minor modifications. All of the other options would work under the installation. Staff did sent oul 360 notices of the meeting to residents in the area. Sid Moms, Assistant City Manager, stated staff sent out th~ notices at his direction based on the significant community involvem~nt with regard to the overall tran~it center. RESOLUTION 17482 OFFERED BY COUNCILMEMBER RINDONE, re>lding of the text was waived. Councilmemher Moore questionoo if th~re was a traffic signal at Elmhurst and if there was any intention of putting A signal at Elmhurst if the signal was put in on Gotham. Mr. Lippitt stated there was no signal at Elmhurst. A signal was not contemplaled al Elmhurst unless further studies were completed. Mr. Swanson stated slaff did not anlicipale a signal at Elmhurst. it would depend upon future studies that could come up in conneclion with traffic flow relative 10 the Iransit center. At the current lime, most of the options did not appear to need the Elmhurst signal. Councilmember Moore stated he objected if there were major signals less than one-quarter mile apart. He questioned whether il would be wired so if there was no traffic on Gotham, Otay Lakes would be free. Mr. Swanson stated that was correct, it would not he 100% recall, as they went into a minimum cycle after a period of time. Councilmember Rindone felt Council member Moore hrought up an excellent point. i.e. the question was not so much the eighteen options. but .what if" the transit center was located off Elmhurst al the lower end by the empty parking lot. That would then result in a signal being placed on Elmhurst. If Council approved the item and placed a signal on Golham there would be signals on hoth Gotham and Elmhurst. His intent was that all options remain open until the two hoards had the opportunity to meet. /7-t Minutes May 24, 1994 Page 5 Mr. Swanson slated the urgency was that staff dill not want th~ construction to be going on while school was in session. The contraclor bad certain equipmenlthal had to he ordered and if delayed much further il could push the project into September. Council member Rindone felt a date could be selecl~ in a timdy manner for the two boards to meet and still be within the summer break. MOTION WITHDRAWN: (Rindone) Councilmember Moore recommended that Council approve Ihe resolulion contingent on whether or not there was a transfer station in the vicinity of Elmhurst thai would affect the signalizalion. If a decision was made that the transfer station would not be located in that area, Council action would stand. MSUC (Moore/Fox) Resolution 17482 oll'ered, contin~enl upon the ColI~e Board and City Council agreement as to where the bus transfer station would he as it pertained to Elmhurst. Councilmember Rindone claTiti~ that it would b~ conslrul.:ted only after the decision of the siting of the transfer station was made. .*...*** Councilmember Fox staled if Council did not lake aClion on hem 16 he would attend Ihe meeting and proceed wilh staff recommendation. MSUC (Nader/Moore) to continue the meelin~ past 10:30 p.m to hear Items #13, Manager's Comments, Mayor's Comments, Council Commenls, und Closed Session und continue Items 15 und 16 to the meeting of 6/7/94. *.*.*.*. 13. RESOLUTION 17497 REAPPROPRIATING OF FUNDS, ACCEPTING BIDS AND A WARDING CONTRACT FOR "ROHR COMMUNITY PARK, PHASE III" (PR-180) IN THE CITY - On 4/27/94, sealed bids were received for "Rohr Communily Park, Phase 111" in the City (PR-180). The work to be done consists of playground area improvements. concrete walkways, anJ miscc::llaneous landscaping, Funds for the Rohr Community Park, Phase III (PR-180) were included in Ihe 1993/94 ClP budget. It is the Ihird phase of the Cily's comprehensive plan for the improvemenl and upgrading of Rohr Community Park. Slaff recommends approval of the resolution. (Director of Public Works and Director of Parks and Recreation) 4/5th's vote required. Pulled from the Consent Calendur. Mayor Nader questioned if the project consisled of relocation of the parks main playground area and construction of a new playground area with new play equipment. He further questioned what the new site was for the playground equipment. Jess Valenzuela, Director of Parks & Recrealion, responded that it was the enlire Phase 111 of lhe project. The new play area would be located in the general area when:~ the smitH miniature tnlin station was located. as per the Master Plan. The train station would remain intact, the play cljuipmcmt would be next to it. Mayor Nader questioned iftbere would be a barrier between the play equipment and the train stalion and if the Risk Manager was salisfied with that. Mr. Valenzuela staled there would be fencing 10 separale the two. Staff did not contacl the Risk Manager as lhey did not feel there was a risk. Councilmember Moore questioned whether the Live Steamers had heen shown Ihe plan. ) 7- / ~~ "'~ Southwestern College 1(fb /1lf Governing Board Augle Boreno G Gordon Browning. DMD Jerry J. Griffith Mario Neves.Perman Judy Schulenberg JOSeph M. Conte AUGUST 11, 1994 SUperintendent/President THE HONORABLE TIM NADER, MAYOR CITY OF CHULA VISTA 276 FOURTH AVENUE CHULA VISTA, CA 91910 DEAR MAYOR NADER: ON BEHALF OF THE SOUTHWESTERN COMMUNITY COLLEGE DISTRICT GOVERNING BOARD, I WANT TO EXPRESS APPRECIATION TO YOU AND THE MEMBERS OF THE CITY COUNCIL FOR PARTICIPATING IN OUR JOINT MEETING. THE GOVERNING BOARD HAS REQUESTED I INFORM YOU AND MEMBERS OF THE CITY COUNCIL THEY HAVE UNANIMOUSLY REAFFIRMED THEIR POSITION TO LOCATE THE PROPOSED TRANSIT CENTER AT THE NORTH-CENTRAL QUADRANT OF THE CAMPUS, ADJACENT TO THE PROPOSED COLLEGE LEARNING RESOURCES CENTER. THE GOVERNING BOARD CONSIDERS THIS TO BE THEIR FINAL DECISION ON THIS MATTER. PLEASE DO NOT HESITATE TO CONTACT ME IF YOU HAVE FURTHER QUESTIONS. ~ "'SIN ERELY, \. ~'-' C f'v~ SEPH M. CONTE PERINTENDENT/P~ESIDENT JMC:AR CC: MEMBERS OF 'rHE GOVERNING BOARD MEMBERS OF THE CITY COUNCIL MR. JOHN GOSS, CITY MANAGER MR. WILLIAM LIEBERMAN, MTDB MR. KEN FITE, VICE PRESIDENT, FISCAL AFFAIRS MR. JOHN WILSON, DIRECTOR, BUSINESS & OPERATIONS 900 Otoy Lakes Rood. Chulo Vista. CA 91910. (619) 482-6301 FAX (619) 421-0346. Southwestem Community College District 17- f!