HomeMy WebLinkAbout1994/08/16 Item 7
COUNCil AGENDA STATEMENT
Item
Meeting Date
I
8/16/94
Resolution 11t.1c.t Extending contract for one year for the City's
annual requirement of library books
SUBMITTED BY: Director of Financeff
REVIEWED BY: City Manager &~ \ 0
f,i'
ITEM TITLE:
(4/5ths Vote: Yes _No--.LI
Resolution No. 17235, adopted September 7, 1993, approved the cooperative bid
with the City of San Diego for the City of Chula Vista's requirements for library books.
The contract, which was awarded to Baker & Taylor Company, a national library book
Broker, included an option for one year extensions.
RECOMMENDATION: That Council extend the contract to cover the period July 1,
1994 through June 30, 1995.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The City of Chula Vista has participated on the City of San Diego bid for purchase of
library books since 1978. Because of the large number of books they purchase each
year, the City of San Diego is able to receive large discounts off the publisher's
standard price. Through the cooperative bid process, Chula Vista has benefitted in
receiving the same discounts as the City of San Diego.
The contract provides for the following discounts:
1.
2.
3.
4.
5.
6.
Descriotion
Percent off Publisher's
Standard Price
Trade Books
Technical & Textbooks
Books of Trade Nature
Single Binding Editions
Mass Market Paperbacks
45.2%
45.2% to 0%
45.2%
41.0%
1 copy per title - 40%
2-4 copies per title - 41 %
5-9 copies per title - 42%
10+ copies per title - 43 %
Publisher's Library Binding
17.1 %
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Page 2. Item -,
Meeting Date 8/16/94
The contract contains an option to renew for additional one year periods through June
30, 1997, at the same discounts and conditions. San Diego and Chula Vista receive
the largest discount off of published book prices in San Diego County.
The recommendation for renewal is based on the large discount, integrity of Baker &
Taylor in fully applying these discounts, and the fact that Baker & Taylor has been
reliable, prompt, and responsive. The Library Director concurs with this
recommendation.
FISCAL IMPACT:
A total of $304,370 has been budgeted in the General Fund and $608,392 in CIP for
the new South Chula Vista Library for book and reference material purchases. The
majority of the purchases will be through Baker & Taylor.
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RESOLUTION NO.
/7&J'1'
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA EXTENDING CONTRACT FOR ONE YEAR
FOR THE CITY'S ANNUAL REQUIREMENT OF LIBRARY
BOOKS
WHEREAS, Council Resolution No. 6132 authorizes the City
to participate in cooperative bids with the city of San Diego for
the purchase of materials or supplies of common usage; and
WHEREAS, Resolution No. 17235, adopted on September 7,
1993, approved the cooperative bid with the City of San Diego for
the City of Chula vista's requirements for library books; and
WHEREAS, the contract, which was awarded to Baker &
Taylor Company, included an option for one year extensions; and
WHEREAS, the Director of Finance and Library Director
recommend renewing the contract based on the large discount
received, integrity of Baker & Taylor in fully applying these
discounts, and the fact that Baker & Taylor has been reliable,
prompt and responsive.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Chula vista does hereby extend the contract for the
City's annual requirement of library books and authorize the
Purchasing Agent to acquire such library books through June 30,
1995, from Baker & Taylor through the City of San Diego bid as the
Library Director determines is necessary at the following
discounts:
DESCRIPTION
PERCENT OFF PUBLISHER'S
STANDARD PRICE
Trade Books
Technical and Textbooks
Books of Trade Nature
Single Binding Editions
Publisher's Library Binding
Mass Market Paperbacks
Presented by
45.2%
45.2%
45.2%
41.0%
17.1%
1 copy per
2-4
5-9
10+
to 0%
title-40%
per title-41%
per title-42%
pe title-43%
Robert Powell, Director of
Finance
C:\rs\libbooks.bids
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