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Home My WebLink About1994/07/26 Item 21 COUNCIL AGENDA STATEMENT ITEM .21 MEETING DATE 7/26/94 ITEM TITLE: RESOLUTION ) 7fK9AuthoriZing the Destruction of Certain Personnel Department Records. SUBMITTED BY: DIRECTOR OF PERSONNfL(?lr~r REVIEWED BY: CITY MANAGERJ~ ~.~ (4/5th Vote: Yes_ NoXI The Personnel Department is requesting authorization to destroy expired and obsolete records. RECOMMENDATION: Council approve the Resolution to destroy records. BOARD/COMMISSION RECOMMENDATION: None. DISCUSSION: The destruction of the attached list of files is desirable to conserve storage space. Personnel staff has reviewed these records and notes they are no longer needed. The proposed destruction is in compliance with the Records Retention Policy. The records in question include various assessment centers and recruitment job work folders including ethnic sheets and applications for non-eligible and eligible applicants from 1983 - 1989. (See attached list) FISCAL IMPACT: None. cJ/' / RESOLUTION NO. 1?5Y1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE DESTRUCTION OF CERTAIN PERSONNEL DEPARTMENT RECORDS WHEREAS, the Director of Personnel has submitted a list of files which are desirable to be destroyed in order to conserve storage space; and WHEREAS, these records are past five years of age and the information contained within is no longer valid; and WHEREAS, the files to be destroyed are shown on the attached list, incorporated herein by reference as if set forth in full. WHEREAS, the proposed destruction is in compliance with the Records Retention Policy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of Chula vista does hereby authorize the destruction of Personnel Department records as set forth in the attached list. Presented by Approved as to form by candy Boshell, Director of Personnel Bruce M. Boogaard City Attorney c: \rs\destruct ,; I ~,).. ~J~ =--~~ : ~~~.-..:: ~~~=- CllY OF CHULA VISTA OFFICE OF THE CITY ATTORNEY DATE: July 15, 1994 TO: The Honorable Mayor and City Council John D. Goss, City Manager FROM: Bruce M. Boogaard, City Attorney SUBJECT: Destruction of Personnel Department Records This office has reviewed the request for destruction of records described in Exhibit "A". There is no requirements under the law that we retain these records and Government Code section 34090 describes the procedure by which we may destroy these no long needed records. It requires written consent by the City Attorney and approval by the City Council. By this writing, the City Attorney consents to the destruction of these records. BMB: 19k F:\hoMe\attorney\destruct.ltr c2/- J 276 FOURTH AVE/CHULA VISTA, CALIFORNIA 91910/(619) 691-5037 DESTROY 1994 BOX 1 EXAM NUMBER POSITION EXPIRED 1067 ADMINISTRATIVE AIDE 1987 1061 ADM. SECRETARY 1987 1088 ADM. SECRETARY 1987 1099 COM. OPERATOR 1987 1119 COM. OPERATOR 1987 1062 DATA ENTRY OPER. 1987 1080 ENGINEERING AIDE 1987 1090 FIRE ENGINEER 1987 0 LIBRARY ASSISTANT 1987 1091 PLANNING TECH. I 1987 0 SR. MGMT ASSIST ANT 1987 1063 TRAFFIC DEVICES TECH. 1987 BOX 2 EXAM NUMBER POSITION EXPIRED 1156 ADM. CLERK 1988 1170 ANIMAL CONTROL OFF. 1988 1171 AUTOMATION LIBRARIAN 1988 1164 COMM. SYSTEMS MGR 1988 1172 COMM.OPERATOR 1988 1165 ENGINEERING AIDE 1988 1146 FIRE CAPTAIN 1988 1117 PLANNING TECH. II 1988 1130 PRINCIPAL MGMT ASST 1988 PROM PUBLIC WORKS SUPER. 1988 J/..tj BOX 3 EXAM NUMBER POSITION EXPIRED 0 CITY ATTORNEY 1983 0 PRIN.MGMT ANALYST 1983 (WRITTEN EXAM) 0 TEMP.CLERICAL - P.O. 1983 1086 ASSOCIATE CIVIL ENG 1987 111 1 COMPo PROGRAMMER 1988 MISCELLANEOUS BOX BOX 4 EXAM NUMBER POSITION EXPIRED 1199 ACCOUNTANT 1989 1103 ADM. CLERK 1989 1222 ADM OFFICE ASST II 1989 UC177 ASST. FIRE CHIEF 1989 UC178 ASST. LIB DIRECTOR 1989 1228 ASST. PLANNER 1989 1187 ASSOC. CIVIL ENG 1989 1214 BLDG & HSG INSPEC. I 1989 BOX 5 EXAM NUMBER POSITION EXPIRED 1201 BLDG & HSG INSP. II 1989 1181 BUS. OFFICE MANAGER 1989 1179 CHIEF SLOG & HSG INSP 1989 UC176 CITY ENGINEER 1989 1176 CLERK II 1989 ,);--> BOX 6 EXAM NUMBER POSITION EXPIRED 1175 COMM. OPERATOR 1989 1200 COMM. OPERATOR I 1989 1212 COMM. OPERATOR II 1989 1209 COMM. OPERATOR II 1989 1206 COMM. DEV. SPEC. 1989 1208 COMPUTER OPER MGR 1989 1226 CRIME ANALYST 1989 1195 CUSTODIAN I 1989 0 DEP. CITY ATTORNEY 1989 BOX 7 EXAM NUMBER POSITION EXPIRED 1225 ELECTRONIC TECH 1989 1189 ENG. TECH.II 1989 1178 EQUIPMENT OPERATOR 1989 BOX 8 EXAM NUMBER POSITION EXPIRED 1198 FIRE ENGINEER 1989 1177 FIRE FIGHTER 1989 BOX 9 EXAM NUMBER POSITION EXPIRED 1177 FIRE FIGHTER 1989 CONTINUED FROM BOX 8 ~/-~ BOX 10 EXAM NUMBER POSITION EXPIRED 1213 GARDENER I 1989 1215 GARDENER II 1989 1217 HOUSING COORD. 1989 1169 LATERAL PEACE OFF. 1989 1205 LATERAL PEACE OFF. 1989 1207 LIBRARY CLERK I 1989 1197 LIBRARY CLERK II 1989 1174 LIBRARY VOL. COORD. 1989 BOX 11 EXAM NUMBER POSITION EXPIRED 1211 LIBRARIAN I 1989 UC171 LIFEGUARD 1989 1184 MAINT. WORKER I 1989 1185 MAINT. WORKER II 1989 1227 NAT.CTR.MAINT SPEC. 1989 1196 PLANS EXAMINER 1989 1267 PLANS EXAMINER 1989 1183 PEACE OFFICER 1989 BOX 12 EXAM NUMBER POSITION EXPIRED I 1204 I POLICE AGENT I 1989 I J/- ? BOX 13 EXAM NUMBER POSITION EXPIRED 1220 PUBLIC WORKS SUPV. 1989 UC168 RECREATION AID 1989 UC173 RECREATION AID 1989 UC170 RECREATION LEADER 1989 UC172 RECREATION LEADER 1989 UC174 RECREATION LEADER 1989 UC179 RECREATION LEADER 1989 1128 RECREATION SUPERINT. 1989 UC169 SEA. MAINT GARDENER 1989 1202 SR. BLDG INSPECTOR 1989 1203 SR. CODE INFORM 1989 1216 SR. CRIME PRV,SPEC 1989 1180 SR. TREE TRIMMER 1989 BOX 14 EXAM NUMBER POSITION EXPIRED 1218 SR.MAINT WORKER 1989 1188 SYSTEMS ANALYST 1989 1193 TREE TRIMMER 1989 BOX 15 EXAM NUMBER POSITION EXPIRED 1130 SENIOR / PRINCIPAL 1989 MGMT ASSISTANT c2/- 8"