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Home My WebLink About1991/06/18 Item 17 COUNCIL AGENDA STATEMENT ITEM TITLE: Item-!'l- Meeting Date 6/18/91 Resolution \l.~~ Accepting bids and awarding contract for parking rot addition, Otay Community Center, 1571 Albany Avenue in the City of Chula V~j~ California Director of Public WorkS~~ Director of Community De~opment City Managert~ (4/5ths Vote: Yes_No_> SUBMITTED BY: REVIEWED BY: At 2:00 p.m. on May 22, 1991 in the Public Services Building, the Director of Public Works received sealed bids for parking lot addition, Otay Community Center, 1571 Albany Avenue in the City of Chula Vista, California. Funds for this project were budgeted in FY 1988-89. The project involves removal and disposal of existing improvements, excavation and grading, asphalt concrete paving, processed miscellaneous base, installing curb and gutter, P.C.C. swale, sidewalk, landscaping and automatic irrigation system and other miscellaneous work shown on the plans. RECOMMENDATION: That Council accept bids and award contract to Frank & Son Paving, Inc. in the amount of $25,086.52. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: MAAC Project recei ved and ut il i zed fundi ng from the Cali forni a Department of Aging to expand the existing building at the Otay Community Center. In order to maintain the appropriate parking allowance, the City has required the construction of 12 additional parking spaces. MAAC project failed to build the additional parking spaces in a timely manner, so the City took over responsibil ity for the design and construction. The parking lot will be built on property owned by the Chula Vista Elementary school district. When it is completed, the project will be formally accepted by the School District and at that time an agreement will be signed by the School district which will hold the City harmless in the event of legal claims. The School District will be responsible for maintenance of the parking lot and landscaping. Bids were received from contractors as follows: 1. Frank and Son Paving, Inc., Chula Vista 2. 0 & B Matthews Construction, Inc. San Diego 3. Caves Construction, San Diego 4. Southland Paving, Inc., Escondido 5. Sim J. Harris, San Diego 6. MAAC Project, National City $25,086.52 25,816.00 27,041. 00 27,998.00 30,481. 00 45,599.37 17- ( Page 2, Item Meeting Date 6/18/91 The low bid by Frank and Son Paving is below the engineer's estimate of $27,285.70 by $2,199.18 or eight percent (8%). We have reviewed the low bid and recommend awarding the contract to Frank and Son Paving. Attached is a copy of the contractor's disclosure statement. FINANCIAL STATEMENT: TOTAL FUNDS REQUIRED FOR CONSTRUCTION $25,086.52 3,762.98 5.568.40 $34,417.90 Funds required for construction contract Contingency (approximately 15 percent) Staff cost (approximately 22 percent) Funds available for construction A. Community Development Block Grant FY 88-89 - 641-6410-PRI44 B. Community Development Block Grant FY 89-90 - 644-6440-PRI44 C. Urban County CDBG Funds 643-6430-PRI44 TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $11,105.57 6,215.33 17 ,097 .00 $34,417.90 FISCAL IMPACT: COBG funds in the amount of $34,417.90 are available for construct i on of the parki ng lot. The County funds of $17,097 wi 11 be spent first. WPC 5635E 17-~ )\~":3 5. THE C/1Y OF CHUU VISTA PAR1Y DISCLOSURE STATEMENT Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters which will require discretionary action on the part of the City Council, Planning Commission, and all other official bodies. The following information must be disclosed: 1. List the names of all persons having subcontractor, materi.l!.! supplier. .3ra.Yl K 4 ~.pad1a:::zfi<t., :::L11 d l/.:;In ttt../ A~ <;p ,,-6. a financial interest in the contract, i.e., contractor, /J!?ibC Ltl11.ds~. 2. If any person identified pursuant to (1) above is a corporation or partnership, list the names of all individuals owning more than 10% of the shares in the corporation or owning any partnership interest in the partnership. Ira.si:sf'V ,4.. Vtl.i'>'fLo(~() :lr~ K '\. l~a5q~ \(l.IA- -r. 1/ oSq 3. If any person identified pursuant to (1) above is non-profit organization or a trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. NJA- 4. Have you had more than $250 worth of business transacted with any member of the City staff, BO~~, Commissions, Committees and Council within the past twelve months? Yes_ No If yes, please indicate person(s): Please identity each and every person, including any agents, employees, consultants or independent contractors who you have. assigned to represent you before the City in this matter. ,N/~ 6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a Councilmember in the current or preceding election period'? Yes _ No ~ If yes, state which Councilmember(s): Person is defined as: "Any indil'idllal. firm, co-partnersllip, jolm w:11fure, association, social club, fraternal organizll/ion, corporation, (,Slate, mist, receiver, :'J'fldicotl'. tlli.'i and any olher cOllllly, city and COltlltl)'. cit)', municipality, district or other polilical subdil'isiol1, vr mry orlier group or combination acting as a wIil." Date: (NOTE: Allach additional pagcs as necessary) -7 / -5 -22 -4/ nt rrAAJK !VA.SQ1JeZ- Print or type name of conh'dctor/applicant Illovi,od: 1I130fJOI 1,\~1 U\ADISCLOSLTXTJ 17-3 !HMQRAff!!!lM DATE: June 5, 1991 File: JO-050 TO: John Goss, City Manager Bruce Boogaard, City Attorney Lyman Christopher, Director of Finance Beverly Authelet, City Clerk Roberto Saucedo, Senior Civil Engineer FROM: John Lippitt, Director of Public Works Christopher Salomone, Director of Community Development SUBJECT: Reso 1 ut ion - Accept i ng bi ds and awardi ng contract for parki ng lot addition, Otay Community Center in the City of Chula Vista, Cal iforni a Funds Required for Construction Construction Contract Contingency - approximately 15 percent Staff Cost - approximately 22 percent $25,086.52 3,762.98 5.568.40 $34,417.90 TOTAL FUNDS REQUIRED FOR CONSTRUCTION Funds Available for Construction A. Community Development Block Grant 64I-64IO-PR144 B. Community Development Block Grant 644-6440-PR144 C. Urban County CDBG Funds 643-6430-PR144 TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $11,105.57 6,215.33 17.097.00 $34,417.90 WPC 5636E 1/- r- RESOLUTION NO..J ";Zl)~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR PARKING LOT ADDITION, OTAY COMMUNITY CENTER, 1571 ALBANY AVENUE IN THE CITY OF CHULA VISTA The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the following six bids were received and opened at 2:00 p.m. on the 22nd day of May, 1991, in the Public Services Building of the City of Chula Vista for parking lot addition, Otay Communi ty Center, 1571 Albany Avenue in the Ci ty of Chula Vista: 1. 2 . 3 . 4 . 5 . 6 . Frank and Son paving, Inc., Chula vista o & B Matthews Construction, Inc. San Diego Caves Construction, San Diego Southland Paving, Inc., Escondido Sim J. Harris, San Diego MAAC Project, National City $25,086.52 25,816.00 27,041.00 27,998.00 30,481.00 45,599.37 , and WHEREAS, it has been recommended that said contract be awarded to Frank and Son Paving, Inc. who has assured the City that he is a licensed contractor in the State of California and can produce an acceptable performance bond. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula vista has reviewed the specifications for the construction of said project and does hereby approve same. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby accept said six bids, and does hereby award the contract for said parking lot addition to Frank and Son paving, Inc. in the amount of $25,086.52 to be completed in accordance with the specifications as approved by the Director of Public Works of the City of Chula Vista. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said contract for and on behalf of the City of Chula Vista. Presented by ved a9/ 0 form by I ~ I It Bruce M. y Attorney John P. Lippitt, Director of Public Works 8956a /7-5