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Home My WebLink About1991/06/18 Item 16 COUNCIL AGENDA STATEMENT ITEM TITlE: Item J (p Meeting Date 6/18/91 Resol ution /'~O 't Accepting bids and awarding contract for tree trimming services for Fiscal Year 1990-91 in the City of Chula Vista, californi.aa .. ~ Director of Public Works~ City Manage~ (4/5ths Vote: Yes___No-x-) SUBMITTED BY: REVIEWED BY: At 2:00 p.m. on May 22, 1991, in the Public Services Building, the Director of Public Works received sealed bids for "Tree Trimming Services for Fiscal Year 1990-91 in the City of Chula Vista, California". Funds for this project were budgeted in FY 1990-91. The work to be done consists of trimming broadleaf, eucalyptus, cocus palm, and date palm trees located on various streets in the City of Chula Vista, California. RECOMMENDATION: That Council: 1. Accept bids and award contract to Tip Top Tree Service, Inc., in the amount of $77,658. 2. Authorize Director of Publ ic Works to execute change order with Tip Top Tree Service, Inc. to include an additional 1016 broadleaf trees which require trimming. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: Bids were received from four contractors as follows: Contractor Bid Amount 1. Tip Top Tree Service, Inc., Lancaster, CA 2. Atlas Environmental, San Diego, CA 3. Westcoast Arborists, Buena Park, CA 4. Golden Bear Arborists, Inc., Monrovia, CA $77,658.00 83,903.00 88,452.00 91,478.00 The low bid by Tip Top Tree Service, Inc. is below the engineer's estimate of $118,130 by $40,472 or 34 percent. We have reviewed the low bid and recommend awarding the contract to Tip Top Tree Service, Inc. Staff has contacted the City of Lancaster, City of Palmdale and Southern California Edison, agencies which have contracted with Tip Top Tree Service Inc. All say that the contractor does a very good job and is easy to work with. This project was budgeted for tree trimming services based upon a fixed amount of budgeted funds in the Public Works Operations Special Contractual Services Account. At the time the budget was approved by the City Council, specific trees to be trimmed were not identified. A list of trees and their location was prepared and staff bid the project on the basis of this list. I' -) Page 2, Item Meeting Date 6/18/91 A number of years ago, the Public Works Department developed an inventory of street trees and implemented a cyclical trimming schedule. The last two years, the number of trees trimmed has not kept up with the planned trimming cycle because of a lack of available funds. This bid, which was considerably lower than the estimate, will allow us to add more trees to the contract so that we more nearly keep with the planned trimming cycle. Because of thi s excell ent bi d, staff is request i ng Council authori zat i on for the Director of Publ ic Works to execute a change order with Tip Top Tree Service, Inc., such that we utilize all the funds currently budgeted for tree trimming. We plan to utilize available funds to trim an additional 1016 broadleaf trees. Attached is a copy of the Contractor's Disclosure statement. FINANCIAL STATEMENT: Funds Reauired for Tree Trimmina Contract Amount Staff (design and inspection) Contract Change Order, 1016 Broadleaf Trees Total Funds for Tree Trimming Funds Available in Soecial Contractual Services Account Tree Trimming Citywide $ 77,658.00 5,028.00 34.544.00 $117,230.00 $117,230.00 FISCAL IMPACT: None. WPC 5628E File: JY-059 ), - J... !H.MQRAtfU!!.M DATE: May 28, 1991 TO: John Goss, City Manager Bruce Boogaard, City Attorney Lyman Christopher, Director of Finance Beverly Authelet, City Clerk Roberto Saucedo, Senior Civil Engineer Harlan Wilson, Street Maintenance Superintendent FROM: John Lippitt, Director of Public Works SUBJECT: Resolution - Accepting bids and awarding contract for "tree trimmi ng servi ces for Fi sca 1 Year 1990-91 in the City of Chula Vista, Cal ifornia". Funds Reauired for Tree Trimmina Contract Amount Staff (design and inspection) Contingencies (contract change order, 1016 Broadleaf Trees) Total Funds for Tree Trimming $ 77,658.00 5,028.00 34.544.00 $117,230.00 Funds Available For Tree Trimmina Citv-wide Account 100-1450-5203 - Special Contract ural Services $117,230.00 WPC 5629E Fil e: DY -059 ), -3/1'-1- THE CITY OF CHUIA VISTA PARTY DISCLOSURE STATEMENT l)t~ment of disclosure of certain ownership interests, payments, or campaign contributions, on all matters ,ilich will require discretionary action on the part of the City Council, Planning Commission, and all other official bodies. The foIlowing information must be disclosed: 1. list the names of all persons having a financial interest in the contract, i.e., contractor, subcontractor, material supplier. Tip Top Tree Service, Inc. 2. If any person identified pursuant to (1) above is a corporation or partnership, list the names of all individuals owning more than 10% of the shares in the corporation or owning any partnership interest in the partnership. James P. Lewandowski 3. If any person identified pursuant to (1) above is non-profit organization or a trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. None 4. Have you had more than $250 worth of business transacted with any member of the City staff, Boards, Commissions, Committees and Council within the past twelve months? Yes No~ If yes, please indicate person(s): 5. Please identify each and every person, including any agents, employees, consultants or independent contractors who you have assigned to represent you before the City in this matter. Michael Jones Raymond Lewandowski 6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a Councilmember in the current or preceding election period? Yes _ NoX~ If yes, state which Councilmember( s): Person Is defIned as: "Any individual,Jiml, co-pannersllip, joinl \'enrure, association, social club,fraternal organizalion, corporation, estate, f1Ust, receiver, syndicate, tllis and any OIlier counly, cily and counny, cilY, municipality, district or otller political subdivision, or any other group or combination acting as a unil." (NOTE: Attach additional pages as necessary) Date: 5/21/91 (A.113\A:DISCLOSE. TXT] James P. Lewandowski Print or type name of contractor/applicant [Revised: I1l3Om] ,...~..- ~ RESOLUTION NO.~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR TREE TRIMMING SERVICES FOR FISCAL YEAR 1990-91 IN THE CITY OF CHULA VISTA, CALIFORNIA The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the following four opened at 2:00 p.m. on the 22nd day of Services Building of the Ci ty of Chula services for Fiscal Year 1990-91: bids were May, 1991, vista for received and in the Public tree tr imming Contractor Bid Amount 1. 2. 3 . 4 . Tip Top Tree Service, Inc., Lancaster, CA Atlas Environmental, San Diego, CA Westcoast Arborists, Buena Park, CA Golden Bear Arborists, Inc., MonrOVia, CA $77,658.00 83,903.00 88,452.00 91,478.00 and WHEREAS, it has been recommended that said contract be awarded to Tip Top Tree Service, Inc., who has assured the City that he is a licensed contractor in the State of California and can produce an acceptable performance bond. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept said four bids, and does hereby award the contract for said tree trimming to Tip TOp Tree Service, Inc. in the amount of $77,658.00 to be completed in accordance with the specifications as approved by the Director of Public Works of the City of Chula Vista. BE IT FURTHER RESOLVED that the Mayor of the Ci ty of Chula Vista be, and he is hereby authorized and directed to execute said contract for and on behalf of the City of Chula Vis ta . BE IT FURTHER RESOLVED that the Director of Public is authorized to execute a change order with Tip Top Service, Inc. to include an additional 1016 broadleaf require trimming. Works Tree which Presented by fO~ John P. Lippitt, Director of Public Works 8960a Bruce M. Boog ar , City Attorney 1~-5