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Home My WebLink About1991/06/18 Item 14 COUNCIL AGENDA STATEMENT ItemJ1-- Meeting Date 6/18/91 ITEM TITLE: Resolution I(,'J.O'/J Accepting bids and awarding contract for "Widening of Telegraph Canyon Road/Otay Lakes Road from Apache Dri ve to Rutgers Avenue and Channel Improvements" in the City of Chula Vista, CA SUBMITTED BY: Di rector of Publ ic work;Jf ~ REVIEWED BY: City Manager r (4/5ths Vote: Yes_No-1L) At 2:00 p.m. on June 12, 1991, in Conference Rooms 2 and 3 in the Public Services Building, the Director of Public Works received sealed bids for "Widening of Telegraph Canyon Road/Otay lakes Road from Apache Drive to Rutgers Avenue and Channel Improvements" in the City of Chula Vista, CA. A general description of the work to be done is as follows: clearing of site, preparation of subgrade, grading, placing of asphalt concrete on imported base material or recycled AC material, the construction of PCC curb, gutter, sidewalk and pedestrian ramps, crib walls, irrigation system, and landscaping, pavement markers, traffic signals and safety lighting systems, traffic interconnect conduit, construction of underground and open channel drainage improvements, water and sewer hcil ities, and underground util ities (gas and electric). RECOMMENDATION: That Council accept bids and award contract to Erreca's Inc. in the amount of $4,697,582 (Base Bid #1: $4,095,609 plus Base Bid #2 $661,973 minus deductive alternate $60,000). BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: Bids were received from five contractors as follows: Contractor Base Bid #1 Base Bid #2 Deductive Grand Total Erreca's Inc. - $4,095,609.00 $661,973.00 $ 60,000.00 $4,697,582.00 Spring Valley Southland Paving, $4,109,057.73 0 0 $4,109,057.73* Inc., - Escondido Cass Construction $4,221,008.54 $778,863.25 $ 19,300.00 $4,980,571.79 Inc., - El Cajon Commercial $4,392,697.25 $697,994.00 0 $5,090,691. 25 Contractors, Inc. - Drainage Construction $5,229,139.42 $999,449.80 $155,000.00 $6,073,589.22 Co., Inc. - The contract i ncl uded two base bids. Base Bi d #1 i ncl uded all of the work required to be done by the City of Chula Vista as part of constructing Telegraph Canyon Road and Otay Lakes Road. Base Bid #2 included work desired IJ../- / Page 2, Item Meeting Date 6/18/91 to be accomplished by Otay Water District. The City also included a deductive item in the bi d. The deduct i ve item was for 1 oweri ng the combi ned cost of Base Bid #1 and #2 if the contractor was awarded both bids. Listed above is a summary of the bid results. One contractor, Southland Paving Inc., only bid on Base Bid #1. However, they were not the low bidder for that item. The low bidder for both Base Bid #1 and Base Bid #2 was Erreca's Inc. Their combined low bid of $4,697,582, is below the Engineer's estimate of $6,402,697.15 by $1,705,115.15 or 26.6%. We have reviewed the low bid and find it to be excellent and recommend awarding the contract to Erreca's Inc. At the time this A-113 was being prepared, staff was working with Otay Water District in obtaining their approval to award the contract. The City Council approved an agreement with Otay Water District on 2/5/91 by Resolution No. 16043 which stipulates that Otay Water District must approve the award of the contract. Lyman Chri stopher, Fi nance Di rector, is work; ng with Otay Water Di stri ct in sett i ng up an escrow account for fundi ng thei r port i on of the work. In addit ion, the City is pursui ng authori zat i on from Ca lTrans to award the contract at tonight's meeting. The financial statement presumes that Otay Water District will be depositing funds in an escrow account for use in the construction of their water facilities. The Director of Public Works will be making an oral presentation at the meeting giving the precise status of this project. This project is el igible for partial reimbursement of the project costs from SB 300 funds which the City has app 1 i ed for under Cycle 1 of the program. The program is current 1 y reimbursing 25% of the eligible projects costs which amounts to approximately $318,000. For this project to qual ify for the Cycle 1 funds, the contract must be awarded prior to June 30, 1991. FINANCIAL STATEMENT: Funds Reauired for Construction a. Contract Amount b. Water Facilities (meters) c. Staff Expenses (10%) d. Contingencies (approx. 5%) Total Funds for Construction $4,697,582.00 155,000.00 469,758.20 234.879.80 $5,557,220.00 Funds Available for Construction a. Funds in Escrow Account with Otay Water District $ 761,269.00 b. FAU Funds 1,455,476.00 c. Defense Access Funds 1,431,000.00 d. Otay Lakes Road - Rutgers to Apache (DIF account 1,855,200.00 for construction) e. Otay Lakes Road - Rutgers to Apache (DIF account 854.800.00 for contingencies) Total Funds Available for Construction $6,357,744.96 FISCAL IMPACT: Rout i ne City ma i ntenance upon comp 1 et i on of the roadway and drainage facilities. WPC 5651 E Iq-~ !H.MQRAti!!!lM TO: John Goss, City Manager Bruce Boogaard, City Attorney Lyman Christopher, Director of Finance Beverly Authelet, City Clerk Roberto Saucedo, Senior Civil Engineer DATE: June 13, 1991 Fil e AN-012 FROM: John lippitt, Director of Public Works SUBJECT: Reso 1 ut ion - Accept i ng bids and awardi ng contract for "Wi deni ng of Telegraph Canyon Road/Otay lakes Road from Apache Drive to Rutgers Avenue and Channel Improvements" in the City of Chula Vista, CA Funds Reouired for Construction a. Contract Amount b. Water Facilities (meters) c. Staff Expenses (10%) d. Contingencies (approx. 5%) Total Funds for Construction $4,697,582.00 155,000.00 469,758.20 234.879.80 $5,557,220.00 Funds Available for Construction a. Funds in Escrow Account with Otay Water District b. FAU Funds - Account #251-2510-ST131B c. Defense Access Funds - Account #252-2520-ST1318 d. Otay lakes Road - Rutgers to Apache (DIF account for construction) - Account #621-6210-5523-ST131B e. Otay lakes Road - Rutgers to Apache (DIF account for contingencies) - Account #621-6210-5399-ST131B Total Funds Available for Construction $ 761,269.00 1,455,476.00 1,431,000.00 1,855,200.00 854,800.00 $6,357,744.96 WPC 5652E Ilf-3 \'i~~l~~'tHECITY OF (:HUL-1'VI5i:.tPARrY DISCLOSURE STATEMENT' ;~., . : ~ "; " _,' ,c.",~. J ," ", _" '.. Stnteme~t of disclosure of certain ownership interests, payments, or campaign contribution~; orl which will require discrc:tionary action on the part of the City Council, Planning Commission, a {1~.'!l:~.~~T~:fu::~o~:i~~Iin~::::t~o:!!s;.:e:':i~:~:i:~: interest t.2. " ..;; -'f. subcontrnctor1 material supplier, .Ef(~B'ChS INC- , Xl 'J:~ :'i':;':':'4t:t)":;',:':l~,_:';' " - . ", . ;.', '-,~.;\ '. ' '!.~i ~~'il"!!-;~"'" ,... . '.. .. .' . .... .. .,. 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"::"":9tl't,::t".{ctH>!1ii!.*Ir'ri( , ave you and/or' your officers or agents, in the aggregate, contributed'I~.e 'than'.'.~l., Councilmember in the current or preceding election period? Yes _ No' ,If yes,: st' ;,0 'ouncilmember(s):" '. -"."" . ' :::-;~J:1+~ ';{ " t. "i ,': . {..t:~i' :;, 'i',; "" ," ."~'l!iJ' ~', > ,1 :,;_ ~.t;("/'~' ': ,- . : ~ -,.., . ~'t'Y,rrltL~ :, ~;'~K:I~'\f'f',~- '. :;~ ,'", ,". .~ lS'dcnncd as: "AII.vindi,'idllnl,jirm, co.p(/rl1l~,.sltip,joilll "~III/I"~. (lSsoc/mioll. SOCi(//~/lIh,f"(I/~fllnlorg(llliznliolj':f ,':#(1/(', II'lISr, r~ceircr, s)'1ldicme, ,IIis and aIJ)' o,her COlllll)'. cif)' mid COltlln)', city, II/wlicipnlif)', district or olllcrpo!iric(l/ SII (ll' 1111,\" orlu!r group or combillnrion f1Cfillg (IS n IIIlit,. \. '. ' _,(I /}'1',' r,'l.j',.} '_,:~ ~,~~f ~~' n ~{;~i inAic: .~l\" (:\OTE::AI13Ch ,,~dilion~1 p:lgCS 3S ncccSs3l')') 'o:l\d"f (,-/;1- tl ,< ....'t? ~d;;iA~; .<, ~~;.H~",.,::\ ,-'; lSCLOSt::.TX11 '1>";- ;;;':;:1!1:n'c1:H: )4ft: ~ RESOLUTION NO.J~ ~.t RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR "WIDENING OF TELEGRAPH CANYON ROAD/GrAY LAKES ROAD FROM APACHE DRIVE ro RUTGERS AVENUE AND CHANNEL IMPROVEMENTS" IN THE CITY OF CHULA VISTA follows: The City Council of the City of Chula vista does hereby resolve as WHEREAS, the following five bids were received and opened at 2:00 p.m. on the 12th day of June, 1991, in Conference Rooms 2 and 3 in the Public Services Building of the City of Chula Vista for widening of Telegraph Canyon Road/Otay Lakes Road from Apache Drive to Rutgers Avenue and channel improvements: Contractor Base Bid #l Base Bid #2 Deductive ' Gr and TOtal Erreca's Inc. - $4,095,609.00 $661,973.00 $ 60,000.00 $4,697,582.00 Spring valley Southland paving, $4,109,057.73 0 0 $4,109,057.73 Inc., - Escondido Cass Construction $4,221,008.54 $778,863.25 $ 19,300.00 $4,980,571.79 Inc., - El Cajon Commercial $4,392,697.25 $697,994.00 0 $5,090,691.25 Contractors, Inc. - Drainage Construction $5,229,139.42 $999,449.80 $155,000.00 $6,073,589.22 Co., Inc. - WHEREAS, the contract included two base bids, Base Bid #l included all of the work required to be done by the City of Chula vista as part of constructing Telegraph Canyon Road and Otay Lakes Road and Base Bid #2 included work desired to be accomplished by Otay Water District; and WHEREAS, the City also included a deductive item in the bid for lowering the combined cost of Base Bid #1 and #2 if the contractor was awarded both bids; and WHEREAS, the low bidder for both Base Bid #l and Base Bid #2 was Erreca's Inc. with a combined low bid of $4,697,582, which is below the Engineer's estimate of $6,402,697.15 by $1,705,115.15 or 26.6%; and WHEREAS, Engineering staff has reviewed the low bid and finds it to be excellent and recommend awarding e contract to Erreca' s Inc., who has assured the City that they are a licensed contractor in the State of California and can produce an acceptable performance bond. /41 V -~ NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula vista has reviewed the design and bid specifications for the construction of said project and does hereby approve same. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby accept said five bids, and does hereby award the contract for said widening of Telegraph Canyon Road/Otay Lakes Road to Erreca's Inc. in the amount of $4,697,582 to be completed in accordance with the specifications as approved by the Director of Public Works of the City of Chula Vista. BE IT FURTHER RESOLVED that the Mayor of the City of Chula vista be, and he is hereby authorized and directed to execute said contract for and on behalf of the City of Chula Vista. Presented by as to ~ John P. Lippitt, Director of Public Works 8971a Attorney -2- )"1 -/::; -#F! M [ M Q B 8 ~ ~ G ~ TO: John Goss, City Manager Bruce Boogaard, (;\y Attorney 0'man Christopher, Director of fin;rnce \/,Beverly Authelet, City Clerk Roberto Saucedo, Senior Civil Engineer DATE: June 13, 1991 File AN-012 FROM: John Lippitt, Director of Public Work~ SUBJECT: Resolut ior. - Acr. rpt ing b'ds anO'Well :'ing contract for "Widening of Telegrap~ (any'" FCJa'j/lJlay lake, qc'" from Apache Drive to Rutgers Avenue and Channel Improvements" 1- I",; City of Chula Vista, CA Funds Reauired for Construction a, b, c, d, Contract Amount Water Factl ities (meto,,) Staff Expenses (10%) Contingencies (approx 5%) Total Funds for Construct ion $4,697,582,00 155,000,00 469,758,20 234,879,80 $5,557,220,00 Funds Available for_CQilltr~ct, i90 a, b, c, d, Funds in Escrow Account with Otay Water FAU Funds - Account #251-2510-ST131B Defense Access Funds Account #252-252 Otay Lakes Road - Rutgers to Apache (Dr for construction) Account #62].6210, Otay Lakes Road RU'qp,s to Apacoe ( r for contingenc1es) ,I" ount #62162] Di strict $ 761,269.00 1,455,476.00 ],431,000.00 1,855,200.00 854,800.00 e, -STl31B ac' ount 23-',T]31B 31' oun t l~. ST]3]B Total Funds Available for Construction $6,357,744.96 WPC 5652E