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Home My WebLink About2007/03/20 Item 4 CITY COUNCIL AGENDA STATEMENT ~!'f:.. CIIT OF <<-k CHULA VISTA 3/20/07, ItemL ITEM TITLE: RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "OTAY LAKES ROAD SIDEWALK IMPROVEMENTS FROM ALLEN SCHOOL LANE TO SURREY DRIVE AND PAVEMENT REHABILITATION ON OTAY LAKES ROAD FROM BONITA ROAD TO RIDGEBACK ROAD (STL- 286)" PROJECT TO PORTILLO CONCRETE, INe. IN THE AMOUNT OF $1,474,864.00 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT SUBMITTED BY: REVIEWED BY: RESOLUTION APPROPRIATING PROPOSITION 42 TRAFFIC CONGESTION RELIEF FUNDS TO THE "OTAY LAKES ROAD SIDEWALK IMPROVEMENTS FROM ALLEN SCHOOL LANE TO SURREY DRIVE AND PAVEMENT REHABILITATION ON OTAY LAKES ROAD FROM BONITA ROAD TO RIDGEBACK ROAD (STL-286)" PROJECT FROM THE AVAILABLE FUND BALANCE AND AUTHORIZING INTERPROJECT TRANSFERS FROM EXISTING CAPITAL IMPROVEMENT PROJECTS "CASTLE PARK ELEMENTARY SIDEWALK IMPROVEMENTS (STL-287)" AND "STREET LIGHT INSTALLATION ALONG OTAY LAKES ROAD AND BONITA (TF-286) TO STL-286 AS NECESSARY TO COMPLETE THE PROJECT ,I' DIRECTOR OF GErL SERV CITY MANAGER I' 4/STHS VOTE: YES ~ NO D BACKGROUND On March 7, 2007, the Director of General Services received sealed bids for the "Otay Lakes Road Sidewalk Improvements (West Side) from Allen School Lane to Surrey Drive and Pavement Rehabilitation on Otay Lakes Road from Bonita Road to Ridgeback Road (STL-286)" project. The project consists of the following scope: removal and replacement of curbs, gutters, sidewalks, and driveways displaced by differential settling, tree roots, etc., sidewalk installation and retaining wall installation along Otay Lakes Road (Allen School Lane to Surrey Drive), and pavement rehabilitation along Otay Lakes Road (Bonita Road to Ridgeback Road). 4-1 3/20/07, Item~ Page 2 of 4 ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed project consists of minor alterations to an existing public facility involving no expansion of the facility's current use. Thus, no further environmental review is necessary. RECOMMENDATION I. Council approve the resolution accepting bids and awarding contract for the "Otay Lakes Road Sidewalk Improvements from Allen School Lane to Surrey Drive and Pavement Rehabilitation on Otay Lakes Road from Bonita Road to Ridgeback Road (STL-286)" Project to Portillo Concrete, Inc. in the amount of $1,474,864.00 and authorizing the expenditure of all available funds in the project. 2. Council approve the resolution appropriating Proposition 42 Traffic Congestion Relief Funds to the "Otay Lakes Road Sidewalk Improvements from Allen School Lane to Surrey Drive and Pavement Rehabilitation on Otay Lakes Road from Bonita Road to Ridgeback Road (STL-286)" project from the available fund balance and authorizing interproject transfers from existing capital improvement projects "Castle Park Elementary Sidewalk Improvements (STL-287)" and "Street Light Installation Along Otay Lakes Road and Bonita (TF-286) to STL-286 as necessary to complete the project. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On March 7, 2007, the Director of General Services received sealed bids for the "Otay Lakes Road Sidewalk Improvements (West Side) from Allen School Lane to Surrey Drive and Pavement Rehabilitation on Otay Lakes Road from Bonita Road to Ridgeback Road (STL-286)" project. The project consists of the following scope: removal and replacement of curbs, gutters, sidewalks, and driveways displaced by differential settling, tree roots, etc., sidewalk installation and retaining wall installation along Otay Lakes Road (Allen School Lane to Surrey Drive), and pavement rehabilitation along Otay Lakes Road (Bonita Road to Ridgeback Road). The work includes excavation and grading, PCC sidewalks, driveways, curbs & gutters, asphalt concrete pavement overlay along Otay Lakes Road (Bonita Road to Surrey Drive), pavement chip-seal rehabilitation along Otay Lakes Road (Surrey Drive to Ridgeback Road), removal and disposal of existing improvements, traffic control, protection and restoration of existing improvements, other miscellaneous work, and all labor, material, equipment, and transportation necessary for the project. The pavement rehabilitation of Otay Lakes Road consists of overlay from Bonita Road to Surrey Drive and chip seal from Surrey Drive to Ridgeback Road. This area was scheduled for rehabilitation years ago due to the deterioration of the roadway and the pavement condition of the street. The timing of this project was delayed due to a grant obtained from SANDAG to construct the missing sidewalk improvements from Allen School Lane to Surrey Drive (west side). In addition, the undergrounding of the overhead utilities and installation of the streetlights had to occur prior to the pavement rehabilitation. 4-2 3/20/07, ItemL Page 3 of 4 The citizens in the vicinity of the project have expressed concerns regarding the removal of trees within the City's Open Space area along the proposed sidewalk installation. The first phase of the project involved the removal of trees within the sidewalk installation area, which was completed in November 2006. The City Landscape Architect will be evaluating the area upon completion of the sidewalk installation and will determine the appropriate planting scheme for the Open Space area. General Services Project Design staff prepared plats, specifications, and advertised the project. The City received bids from four (4) contractors as follows: CONTRACTOR BID Portillo Concrete, Inc. - Lemon Grove, CA $1,474,864.00 Hazard Construction, Inc. - San Diel!o, CA $1,525,692.50 Koch-Armstrong General Engineering, Inc. - Lakeside, CA $1,587,847.70 HMS Construction - San Marcos, CA $2,055,835.55 The low bid by Portillo Concrete, Inc. is below the Engineer's estimate of $1,881,803.50 by $406,939.50 or 21.6%. Portillo Concrete, Inc. has done many capital improvement projects in the city. Staff has contacted the references provided by the contractor. Staff has reviewed the low bid and recommends awarding the contract to Portillo Concrete, Inc. of Lemon Grove, CA, for $1,474,864.00. Approval of tonight's resolution will authorize City staff to expend all available funds and increase the value of the contract as necessary due to unforeseen circumstances. Unforeseen circumstances (i.e. poor sub grade, utility conflicts, increase of dig-out quantities, increase in concrete quantities, etc.) may cause an increase in quantities beyond what was anticipated during the preparation of the project specifications. A typical "unforeseen circumstance" situation occurs during the dig-out process as pavement distress areas are repaired (dig-outs). Often times, additional areas are repaired beyond what is anticipated due to the failing area increasing in size. As a result, additional material is required to repair the areas and may lead to a necessary "Change Order" to the contract. This is a typical situation with all pavement rehabilitation projects. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount allowable to be approved by the Director of Public Works Operations, City Council approval is required. However, approval of tonight's resolution will increase the Director of Public Works Operations' authority to approve change orders as necessary up to the total funding available. Disclosure Statement Attachment 1 is a copy of the contractor's Disclosure Statement. Wage Statement The source of funding for this project is Transnet, TDA, Residential Construction Tax (RCT) and Proposition 42 funds. Contractors bidding this project were not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. 4-3 3/20/07, Item-i- Page 4 of 4 FISCAL IMPACT The funds for this project will be primarily provided for by the Proposition 42 Traffic Congestion Relief funds allocated by the State Controller to cities and counties for street and road maintenance or reconstruction. Staff is recommending appropriating $2,126,034.77 from the available balance of the Proposition 42 Traffic Congestion Relief fund to the "Otay Lakes Road Sidewalk Improvements (West Side) from Allen School. Lane to Surrey Drive and Pavement Rehabilitation on Otay Lakes Road from Bonita Road to Ridgeback Road (STL-286)" project for work described above. In addition, staff is recommending transferring existing funds from two completed projects, "Castle Park Elementary Sidewalk Improvements (STL-287)" and "Street Light Installation at Otay Lakes Road and Bonita Road (TF-286), to STL-286 as necessary to complete the project. FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $1,474,864 B. Contingencies (20% of contract) $294,973 C. Staff Time Cost (approx %age of total): Construction Inspection (4%) $100,000 Design/Construction Management (12%) $270,000 Survey Work (3%) $70,000 Planning/Environmental/Traffic/Landscape/Public Works (I %) $34,000 Soil Testing (2%) $40,000 Right of Way (.5%) $12,000 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $2,295,837 FUNDS A V AILABLE FOR CONSTRUCTION A. Interproject Transfer from STL287 (multiple funds) Gas Tax $63,657 Trans Sales Tax $7,882 Bike Facilities $8,484 B. Interproject Transfer from TF286 RCT $64,988 C. Proposition 42 Traffic Congestion Relief FY 07 $922,525 D. Proposition 42 Traffic Congestion Relief FY 08 $1,228,30 I TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $2,295,837 Upon completion of the project, the improvements will reqUire only routine City street maintenance. ATTACHMENTS I - Contractor's Disclosure Statement Prepared by: Jeff Moneda, Sr. Civil Engineer, General Services Department }:\General Services\GS Administration\Council Agenda\STL-286 Otay Lakes Road\STL-286 Award Al13 Mar 2007 Fina1.doc 4-4 ATTilCHME1\1"" / """''''''-- City of Chula Vista Disclosure Statement Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Plarming Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. tJene 2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. _J.J(<)n e.. 3. 'If any person* identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. _None... 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. ~OA e..- 5. Has any person* associated with this contract had any [mancial dealings with an official** of the City ofChula Vista as it relates to this contract within the past 12 months? Yes_No-X- 19 -r....f:\General Scr\'ict's'd ksign\STL286\SP ECir I CAT! D7\\STL.28(;-Mln- \Vage-Rl.~\!doc 4-5 If Yes, briefly describe the nature of the financial interest the official** may have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No X Yes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official" of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No ~ If Yes, which official" and what was the nature of item provided? Date: 17/07 c/ltzi"L)~ Signature of Contractor! Applicant J1~o fbl"ml () Print or type name of Contractor! Applicant * Person is defmed as: any individual, finn, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. *' Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 20 1vl \Genl.:J'a) Sl:rv;ccs\j)(:sign\STL2~6\SPECIF leA T10i\' SI'LZl'5t\-M in- \',/age-REV .doc 4-6 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "OTAY LAKES ROAD SIDEWALK IMPROVEMENTS FROM ALLEN SCHOOL LANE TO SURREY DRIVE AND PAVEMENT REHABILITATION ON OTAY LAKES ROAD FROM BONITA ROAD TO RIDGEBACK ROAD (STL-286)" PROJECT TO PORTILLO CONCRETE, INC. IN THE AMOUNT OF $1,474,864.00 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT. WHEREAS, on March 7, 2007, the Director of General Services received four (4) sealed bids for the for the "Otay Lakes Road sidewalk improvements from Allen School Lane to Surrey Drive and pavement rehabilitation on Otay Lakes Road from Bonita Road to Ridgeback Road (STL-286)" project; and WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed project consists of minor alterations to an existing public facility involving no expansion of the facility's current use. Thus, no further environmental review is necessary. WHEREAS, the City received bids from four (4) contractors as follows: CONTRACTOR BID Portillo Concrete, Inc. - Lemon Grove, CA $1,474,864.00 Hazard Construction, Inc. - San Diego, CA $1,525,692.50 Koch-Armstrong General Engineering, Inc. - Lakeside, CA $1,587,847.70 HMS Construction - San Marcos, CA $2,055,835.55 WHEREAS, the low bid by Portillo Concrete, Inc. is below the Engineer's estimate of $1,881,803.50 by $406,939.50 or 21.6%, the contractor has done several capital improvement projects in the city, and its work has been satisfactory; and WHEREAS, City Council authorizes the Director of Public Works Operations authority to approve change orders as necessary up to the total funding available. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award the contract for the "Otay Lakes Road Sidewalk Improvements from Allen School Lane to Surrey Drive and Pavement Rehabilitation on Otay 4-7 Lakes Road from Bonita Road to Ridgeback Road (STL-286)" project to Portillo Concrete, Inc. in the amount of $1,474,864.00. Presented by Approved as to form by Jack Griffin Director of General Services ~~~~.~'(~,\ Ann Moore City Attorney M:\General Services\GS Administration\Council Agenda\STL~295\STL295 Reso for Award.doc 4-8 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING PROPOSITION 42 TRAFFIC CONGESTION RELIEF FUNDS TO THE "OTAY LAKES ROAD SIDEWALK IMPROVEMENTS FROM ALLEN SCHOOL LANE TO SURREY DRIVE AND PAVEMENT REHABILITATION ON OT A Y LAKES ROAD FROM BONITA ROAD TO RIDGEBACK ROAD (STL-286)" PROJECT FROM THE AVAILABLE FUND BALANCE AND AUTHORIZING INTERPROJECT TRANSFERS FROM EXISTING CAPITAL IMPROVEMENT PROJECTS "CASTLE PARK ELEMENTARY SIDEWALK IMPROVEMENTS (STL-287)" AND "STREET LIGHT INSTALLATION ALONG OTAY LAKES ROAD AND BONITA (TF-286) TO STL-286 AS NECESSARY TO COMPLETE THE PROJECT WHEREAS, on March 7, 2007, the Director of General Services received sealed bids for the "Otay Lakes Road Sidewalk Improvements from Allen School Lane to Surrey Drive and Pavement Rehabilitation on Otay Lakes Road from Bonita Road to Ridgeback Road (STL-286)" project.; and WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed project consists of minor alterations to an existing public facility involving no expansion of the facility's current use and no further environmental review is necessary; and WHEREAS, staff is recommending appropriating $2,150,826.00 from the available balance of the Proposition 42 Traffic Congestion Relief fund to the "Otay Lakes Road Sidewalk Improvements (West Side) from Allen School Lane to Surrey Drive and Pavement Rehabilitation on Otay Lakes Road from Bonita Road to Ridgeback Road (STL-286)" project; and WHEREAS, staff is recommending transferring existing funds from two completed projects, "Castle Park Elementary Sidewalk Improvements (STL-287)" and "Street Light Installation at Otay Lakes Road and Bonita Road (TF-286), to STL-286 as necessary to complete the proj ect. WHEREAS, the projects from which the transfers will be made from have been identified as either complete and/or the scope of work is the same work as described for STL-286. 4-9 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize the appropriation of Proposition 42 Traffic Congestion Relief Funds to the "Otay Lakes Road Sidewalk Improvements (West Side) from Allen School Lane to Surrey Drive and Pavement Rehabilitation on Otay Lakes Road from Bonita Road to Ridgeback Road (STL-286)" project from the available fund balance and authorize interproject transfers from existing capital improvement projects "Castle Park Elementary Sidewalk Improvements (STL- 287)" and "Street Light Installation Along Otay Lakes Road and Bonita (TF-286) to STL-286 as necessary to complete the project. Presented by Approved as to form by ~~~~\\... Ann Moore - City Attorney Jack Griffin Director of General Services M:\General Services\GS Administration\Council Agenda\STL-286 Otay Lakes Road\STL286 Reso for Transfer of Funds.doc 4-10