Loading...
HomeMy WebLinkAbout2007/03/06 Item 7 COUNCIL AGENDA STATEMENT Item: "1 Meeting Date: 3/06/07 ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING AND APPROPRIATING $210,083 IN REIMBURSEMENTS FROM VARIOUS STATE AND LOCAL AGENCIES TO OFFSET OVERTIME AND SUPPLIES AND SERVICES COSTS IN THE FIRE . DEPARTMENT SUBMITTED BY: Fire Chief 1) A. f / REVIEWED BY: City Manager I' (4/5ths Vote: YesLNo _l The Fire Department is a participant in Automatic Aid Agreements with all other agencies within San Diego County and an Agreement for Local Government Fire Suppression Assistance to Forest Agencies and the Office of Emergency Services. The Department provides staff and equipment resources to these agencies on a reimbursement basis. The department also receives grant reimbursements for: staff time from the County of San Diego State Homeland Security Office for eligible expenses. Staff is recommending Council to accept the reimbursements from these agencies and appropriate the funds to the Fire Department. RECOMMENDATION: That Council accept and appropriate reimbursements in the amount of $210,083 and amend the Fire Department's FY07 budget by increasing the Fire Suppression personnel services budget by $175,442 and the services and supplies budget by $34,641. BOARDS/COMMISSIONS RECOMMENDATION: N/A DISCUSSION: Reimbursement claims were filed with the City of San Diego for staff time expenses incurred as a result of the Katrina Hurricane disaster. As part of FEMA's California Taskforce 8 (CATF-8) and the (San Diego County) Urban Search & Rescue Program, the City of Chula Vista sent several fire department employees to assist with the search and recovery efforts during Hurricane Katrina. :CATF-8 was deployed into the Hurricane Katrina region for 18 total 7-1 Item: ~ Meeting Date:3/06/07 days and was responsible for the search and victim recovery efforts of several thousand residential homes in and throughout the New Orleans area. The final reimbursements for .this event and the mobilization for Hurricane Ernesto were received in this fiscal year. A reimbursement claim was also filed with State of California Office of Emergency Services (OES) for the major fires that occurred throughout the state that required the deployment of Chula Vista Fire Department resources. The City is eligible for staff time reimbursements in the event of such occurrences per the agreement for Local Government Fire Suppression Assistance to Forest Agencies and the Office of Emergency Services. The Department has received reimbursement for suppression staff time and equipment usage related to the firefighting strike team assignments that included: the Horse fire, the Saw-tooth fire, and the Heart fire. In an effort to manage its overtime costs, the funds received from these reimbursements will be appropriated to the Fire Department's personnel services budget to offset the overtime expenditures for the current fiscal year. County of San Diego Office of Homeland Security Reimbursement The department has received $34,641 from the County of San Diego Office of Homeland Security for the reimbursement of staff time activities related to homeland security planning work that was completed by City staff. This reimbursement was made from FY03 State Homeland Security Grant funds that are administered through the County of San Diego. These funds will be appropriated to the Fire Department's services and supplies expenditure category to offset the annual expenses for the Hazardous Incident Response Team (HIRT), and the Urban Disaster Council (UDC) contracts. The department was not fully funded for these expenses in the current fiscal year, but has incurred the full increased amount for these costs. The appropriation of these funds will enable the department to restore the budgeted amounts that were re- directed in order to pay for these contractual expenses. DECISION MAKER CONFLICT: Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California code of Regulations section 18704.2(a)(1) is not applicable to this decision. FISCAL IMPACT: The reimbursements totaling $210,108 will be used to offset the Fire Department's overtime expenses and expenses incurred for contractual agreements. There is no negative impact to the General Fund. 7-2 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING AND APPROPRIATING $210,083 IN REIMBURSEMENTS FROM VARIOUS STATE AND LOCAL AGENCIES TO OFFSET OVERTIME AND SUPPLIES AND SERVICES COSTS IN THE FIRE DEPARTMENT WHEREAS, The Fire Department is a partIcIpant in Automatic Aid Agreements with all other agencies within San Diego County and an Agreement for Local Government Fire Suppression Assistance to Forest Agencies and the Office of Emergency Services; and, WHEREAS, The Department provides staff and equipment resources to these agencies on a reimbursement basis; and, WHEREAS, The department also receives grant reimbursements for staff time from the County of San Diego State Homeland Security Office for eligible expenses; and, WHEREAS, The Fire Department has received reimbursements from these agencies totaling $210,083; and WHEREAS, these reimbursements will be used to offset overtime expenses incurred in the FY07 fire personnel budget and contractual obligation expenses incurred for the Hazardous Incident Response Team (HIRT), and the Urban Disaster Council (UDC) contracts. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept $210,083 reimbursements and appropriates said funds accordingly: ($175,442) to the Fire Department's personnel services budget and ($34,641) to the supplies and services budget to offset overtime expenses and contractual obligation costs respectively for the fiscal year 2007. Presented by: Approved as to form by: -/-~ ~~;h Ann Moore v .' City Attorney Douglas A. Perry Fire Chief. H:/sharedlattomeylFire - FY07 strike team SHSGP reimbursemen1- 3