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HomeMy WebLinkAboutRDA Packet 2005/01/11 ~{~ :- ,.~ ~ ~~~~ -:.,.- - - em OF CHUlA VISfA TUESDAY. JANUARY 11. 2005 6:00 P.M. (immediately following the City Council meeting) COUNCIL CHAMBERS PUBLIC SERVICES BUILDING SPECIAL MEETING OF THE PUBLIC FINANCING AUTHORITY MEETING JOINTLY WITH THE REDEVELOPMENT AGENCY I CITY COUNCIL OF THE CITY OF CHULA VISTA CALL TO ORDER ROLL CALL Agency/Council/Public Financing Authority Members Castaneda, Davis, McCann, Rindone; Chair/Mayor Padilla CONSENT CALENDAR The staff recommendations regarding the following item(s) listed under the Consent Calendar will be enacted by the Council, Agency and/or Authority by one motion without discussion unless an Council, Agency and/or Authority member, a member of the public or City staff requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak FormTt available in the lobby and submit it to the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed after Public Hearing items. Items pulled by the public will be the first items of business. 1. AUDITED FINANCIAL STATEMENTS FOR FISCAL YEAR ENDED JUNE 30, 2004 Presented for Council/Agency/Authority information and acceptance are the Audited Financial Statements for the fiscal year ended June 30, 2004, as prepared by the independent audit firm of Caporicci & Larson. Both the City's and Agency's Annual Financial Reports received unqualified (clean) opinions from the independent audit firm. (Director of Finance/Treasurer) STAFF RECOMMENDATION: Council/ Agency accept the fiscal year 2003- 04 Financial Statements.. .....-.-.-.....--................................,.. ORAL COMMUNICATIONS This is an opportunity for the general public to address the Redevelopment Agency on any subject matter within the Agency's jurisdiction that is not an item on this agenda. (State law, however, generally prohibits the Redevelopment Agency from taking action on any issues not included on the posted agenda.) If you wish to address the Agency on such a subject, please complete the "Request to Speak Under Oral Communications Form" available in the lobby and submit it to the Secretary to the Redevelopment Agency or City Clerk prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. ACTION ITEMS The items listed in this section of the agenda are expected to elicit substantial discussions and deliberations by the Council/Agency. staff. or members of the general public. The items will be considered individually by the Council/Agency and staff recommendation may in certain cases be presented in the alternative. Those who wish to speak, please fill out a Request to Speak form available in the lobby and submit it to the City Clerk prior to the meeting. 2. RESOLUTION CITY COUNCIL AND REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA DIRECTING COMMUNITY DEVELOPMENT STAFF TO CALENDAR A CITY COUNCIL AND REDEVELOPMENT AGENCY WORKSHOP TO ELICIT INPUT AND DIRECTION FROM THE COUNCIL AND AGENCY, AND TO ALLOW THE COUNCIL AND AGENCY THE OPPORTUNITY TO HEAR FROM THE PUBLIC IDEAS ON EFFECTIVE MEANS FOR INCLUDING PUBLIC INPUT INTO THE 501C3 PROCESS For over two years, the Council and Redevelopment Agency have been engaged in dialogue relating to the potential to reorganize planning and redevelopment functions within the urban core and redevelopment areas of the City. In February 2004, a critical public workshop held by the City Council and Redevelopment Agency resulted in direction to staff to prepare an analysis and discussion paper on the creation of a 501 c3 Redevelopment Corporation. As part of the preparation for this report, research was conducted by the Community Development Department staff and two facilitated workshops were held. The Report on the Formation of the Chu/a Vista 501 c3 Corporation was issued to the City Council and Redevelopment Agency and made available to the public on July 20, 2004. CDirector of Community Development) STAFF RECOMMENDATION: Council/Agency adopt the resolution. OTHER BUSINESS 3. DIRECTOR'S REPORT 4. CHAIR REPORT 5. AGENCY COMMENTS Redevelopment Agency, January 11. 2005 Page 2 ,_._'_",,__,_.___ ,.~~_._",,_,,_,_,v___.'____.m~' ___...__.__________._....___...____.. ..- .. --_.....__~.... -._ .. ADJOURNMENT The Special Meeting of the Public Financing Authority will adjourn until further notice; the Redevelopment Agency will adjourn a Regular Meeting on February 1, 2005, at 4:00 p.m., in the Council Chambers. AMERICANS WITH DISABILITIES ACT The City of Chula Vista, in complyin9 with the Americans with Disabilities Act (ADA). request individuals who require special accommodates to access, attend, and/or participate in a City meeting, activity, or service request such accommodation at least 48 hours in advance for meetings and five days for scheduled services and activities. Please contact the Secretary to the Redevelopment Agency for specific information at (619) 691-5047 or Telecommunications Devices for the Deaf (TOO) at (619) 585-5647. California Relay Service is also available for the hearing impaired. Redevelopment Agency, January 11, 2005 Page 3 Page 1, Item I Meeting Date 1/11105 JOINT COUNCIL/REDEVELOPMENT AGENCY/PUBLIC FINANCING AUTHORITY AGENDA STATEMENT ITEM TITLE: Audited Financial Statements for Fiscal Year ended June 30, 2004 Director of FinIf/Tre~ City Manager (4/5ths Vote: Yes_NoX) SUBMITTED BY: REVIEWED BY: Presented for Council/Agency information and acceptance are the Audited Financial Statements for the fiscal year ended June 30, 2004, as prepared by the independent audit firm of Caporicci & Larson. Both the City's and the Agency's Annual Financial Reports received unqualified (clean) opinions from the independent audit firm. RECOMMENDATION: That Council and the Agency accept the fiscal year 2003-04 Financial Statements BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable DISCUSSION: Pursuant to the City Charter Section 1017, an annual audit is performed of the City's financial records by an independent accounting firm. The firm of Caporicci & Larson has examined the general purpose financial statements of the City of Chula Vista and the Redevelopment Agency, and issued their opinion that those statements "present fairly, in all material respects, the financial position of the City as of June 30, 2004 and the results of its operations and cash flows for the year then ended in conformity with generally accepted accounting principles." In addition, a separate report has been prepared for the Public Financing Authority and a report covering State and Federal Grant compliance, termed a "Single Audit Report". The audit did not result in any material adjustments to previously reported year-end figures for the General Fund. The General Fund available fund balance was verified to be $20.1 million as of June 30, 2004, a decrease of approximately $5.2 million from the prior year ending balance of $25.3 million. This reserve level represents 14.5 percent of the operating budget as compared to the Council policy minimum target level of 8 percent. In order to form a basis for their opinion, Caporicci & Larson evaluated the internal control procedures of the City and found no reportable conditions. / - I Tn '"T . ... ~____~_~^__".~_ _,~,,~"_'.._."_.m~._ _ ,.... __.~__ + ... Page 2, Item I Meeting Da~ The audit firm was again very professional and efficient in their work, and provided a great deal of much-needed assistance in the conversion to the new mandated reporting formats. A representative from Caporicci & Larson is available to answer any questions you may have. FISCAL IMPACT: There is no fiscal impact to the City or Agency from this action. The contract for audit services totaled $49,018 for the year reported. ATTACHMENTS: . fY 2004 Comprehensive Annual financial Report . FY 2004 Single Audit Report . fY 2004 Redevelopment Agency, Basic Financial Statements and Auditor's Report . fY 2004 Public financing Authority, Basic financial Statements and Auditor's Report I - :L.. 'T'~-- .....,.,......,~ ._._--_._.... --~-_...~"-_._.._.~,., -,." PAGE 1, ITEM NO.: MEETING DATE: ~ 01/11/05 JOINT REDEVELOPMENT AGENCY I CITY COUNCIL AGENDA STATEMENT ITEM TITLE: RESOLunON CITY COUNCIL AND REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA DIRECTING COMMUNITY DEVELOPMENT STAFF TO CALENDAR A CITY COUNCIL AND REDEVELOPMENT AGENCY WORKSHOP TO ELICIT INPUT AND DIRECTION FROM THE COUNCIL AND AGENCY . AND TO AllOW THE COUNCIL AND AGENCY THE OPPORTUNITY TO HEAR FROM THE PUBLIC IDEAS ON EFFECTIVE MEANS FOR INCLUDING PUBLIC INPUT INTO THE 501 C3 PROCESS SUBMITTED COMMUNITY DEVELOPMENT DIRECTOR BY: ~ REVIEWED BY: EXECUTIVE DlRECTO~ 4/5THS VOTE: YES D NO 0 BACKGROUND For over two years, the Council and Redevelopment Agency have been engaged in dialogue relating to the potential to reorganize planning and redevelopment functions within the urban core and redevelopment areas of the City. In February, 2004 a critical public workshop held by the City Council and Redevelopment Agency resulted in direction to staff to prepare an analysis and discussion paper on the creation of a 501 c3 Redevelopment Corporation. As part of the preparation for this report, research was conducted by the Community Development Department staff and two facilitated workshops were held. The Report on the Formation of the Chula Vista 50lc3 Corporation was issued to the City Council and Redevelopment Agency and made available to the public on July 20th, 2004. RECOMMENDATION That the City Council direct Community Development staff to calendar a Joint City Council and Redevelopment Agency Workshop to elicit input and direction from the Council and Agency, and to allow the Council and Agency the opportunity to hear from the public ideas on effective means for including public input into the 501 c3 process. BOARDS/COMMISSIONS RECOMMENDATION Not applicable. d.. -I "---"-""--"'--."--"-"T""'" . PAGE 2, ITEM NO.: MEETING DATE: cl. 01/11/05 DISCUSSION On November 23, 2004, the City Council and Redevelopment Agency approved the formation of a 501 c3 public benefit corporation for purposes of conducting redevelopment and planning activities within the urban core planning and redevelopment areas of the City. Staff was directed to prepare bylaws and other necessary legal documents related to formation, and to return to City Council and Redevelopment Agency with additional operational details in April, 2005. From the onset of early discussion about redevelopment reorganization, and throughout the process, the Council and Agency have been clear that any new organizational structure must incorporate deliberate and effective processes for public input. The July 20th report reiterates the notion that the public is an integral partner in redevelopment ..."Developing a renewed trust-based rapport with the community will be especially important for the new 501 c3 corporation. In addition, integration of the public and the business community should be on-going with particular emphasis occurring at the early stages of planning, design, and strategic positioning such as with the drafting of the Urban Core Specific Plan." At a meeting of the Planning Commission with the City Manager, City Attorney and Community Development Director on December 8, 2004, Commissioners raised concern regarding the continued public involvement in redevelopment under the 501 c3 structure. A joint meeting of the Planning Commission, Design Review Commission and Resource Conservation Commission is scheduled for January 10 to discuss the issue. During the next three months, as staff begins to develop a more detailed proposal to bring to Council on 501 c3 operations, public input will be an important consideration to integrate into the new structure. Staff will incorporate policies for public input procedures and/or requirements that are developed from the public workshops into a resolution to be adopted by the City Council and Redevelopment Agency as part of the actions that will be taken in April adopting bylaws and forming the corporation. As staff works with legal advisors to draft proposed bylaws and recommendations for operating procedures, we believe it would be productive to hold a public workshop on the issue of public involvement in the 501c3. We recommend that the Council and Agency direct Community Development staff to calendar a joint City Council and Redevelopment Agency Workshop to both elicit input and direction from the Council and Agency, and to allow the Council and Agency the opportunity to hear from the public their ideas on effective means for including public input into the 501 c3 process. FISCAL IMPACT c:J-d.- T--'- - .....~.,. ~..,,-_. --"""_-~--"'--"'.""-""'""__'''_____'"_.''~__'_'''''-T' PAGE 3, ITEM NO.: MEETING DATE: d.. 0111l/05 There is no fiscal impact to the City or Agency from this action. The ongoing cost of operations of the 501c3 shall become an obligation of the Agency. A one-time FY 04- 05 loan from the City's General Fund of $100,000 to be repaid by the Agency over time was approved by the City Council and Redevelopment Agency on November 23, 2004, for costs associated with 501 c3 corporation formation. J:\COMMDEV\STAff.REP\2005\ 1-11-05 Jt. Meeting\Council Workshop re 501c3.doc ~-..3 'T""-- ----'''9' - '~~~'~-~'--~-~'~""'---'--~'~-"'-"""-T- ".,--, AGENCY RESOLUTION NO. AND COUNCIL RESOLUTION NO. JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA DIRECTING COMMUNITY DEVELOPMENT STAFF TO CALENDAR A JOINT CITY COUNCIL AND REDEVELOPMENT AGENCY WORKSHOP TO ELICIT INPUT AND DIRECTION FROM THE COUNCIL AND AGENCY . AND TO ALLOW THE COUNCIL AND AGENCY THE OPPORTUNITY TO HEAR FROM THE PUBLIC IDEAS ON EFFECTIVE MEANS FOR INCLUDING PUBLIC INPUT INTO THE 501C3 PROCESS WHEREAS. for over two years. the City Council and Redevelopment Agency have been engaged in dialogue relating to the potential to reorganize planning and redevelopment functions with the urban core and redevelopment areas of the City; and WHEREAS, in February 2004. a critical public workshop held by the City Council and Redevelopment Agency resulted in direction to staff to prepare an analysis and discussion paper on the creation of a 501c3 Redevelopment Corporation; and WHEREAS, as part of the preparation for this report, research was conducted by the Community Development Department staff and two facilitated workshops were held; and WHEREAS, on July 20. 2004, the Report on the Formation of the Chula Vista 501c3 Corporation was issued to the City Council and Redevelopment Agency and made available to the public; and WHEREAS. on November 23. 2004, the City Council and Redevelopment Agency approved the formation of a 501 c3 public benefit corporation for purposes of conducting redevelopment and planning activities within the urban core planning and redevelopment areas of the City; and WHEREAS. from the onset of early discussion about redevelopment organization, and throughout the process. the City Council and Redevelopment Agency have been clear that any new organizational structure must incorporate deliberate and effective processes for public input; and NOW. THEREFORE, BE IT RESOLVED that the City Council and the Redevelopment Agency of the City of Chula Vista do hereby direct Community Development staff to calendar a Joint City Council and Redevelopment Agency Workshop to elicit input and direction from the Council and Agency, and to allow the Council and Agency the opportunity to hear from the public. ideas on effective means for including public input into the 501 c3 process. Presented by Approved as to form by Laurie Madigan Director of Community Development ~ 'YV\. A~~ Ann Moore City Attorney and Agency Counsel d... - I ,. ,~,. ,"..,. .-T....-.--..