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Home My WebLink AboutRDA Packet 2000/02/22 ~~f? --:... - - - ClN OF TUESDAY, FIBRUARY 22, 2000 CHUlA VISTA COUNCIL CHAMBIRS 6:00 P.M. PUBLIC SERVICES BUILDING (1_IDIATlLY FOLLOWING THI CITT COUNCIL MEnING) ADJOURNED JOINT MEETING OF THE REDEVELOPMENT AGENCY / CITY COUNCIL OF THE CITY OF CHULA VISTA ""~"¡['.'],I'H' 1. ROLL CALL Agency/Council Members Davis, Moot, Padilla, Saias, and Chair/Mayor Horton CONSENT ITEMS (lIem2) (Will be voted on immediately following the Council Consent Calendar during the City Council meeting) The staff recommendations regarding the following item(s) listed under the Consent Colendar wül be enacted by the Agency by one motion without discussion unless an Agency member, a member of the public or City staff requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak Form" available in the lobby and submiJ iJ to the Secretary of the Redevelopment Agency or the City Clerk prior to the meeting. Items pulled from the Consent Colendar will be discussed after Action Items. Items pulled by the public wül be the first iJems of business. 2. AGENCY / COUNCIL RESOLUTION WAIVING THE FORMAL BID REQUIREMENTS AND AWARDING A PURCHASE AGREEMENT IN A NOT-TO-EXCEED AMOUNT OF $115,000 TO SAFEWAY SIGNS FOR THE MANUFACTURE AND INSTALLATION OF CALTRANS SIGNS FOR MAIN STREET AND AUTO PARK DRIVE-On 10/5/99, the City Councii and Redevelopment Agency approved changing the name of Otay Vaiiey Road to Main Street from west of interstate 805 east to SR 125, with an overlay of Auto Park Drive from Interstate 805 east to Brandywine. City staff and CALTRANS intend to have the signs instaiied by mid-April 2000. Safeway Sign Company is the sole vendor used by CAL TRANS for the manufacturing of their signs. [Community Development Director] Staff Recommendation: Agency / Council adopt the resolution. ORAL COMMUNICATIONS This is an opportunity for the generol public to address the Redevelopment Agency on any subject matter within the Agency's jurisdiction that is 1!!!1 an item on this agenda. (State law, however, generolly prohibits the Redevelopment Agency from taking action on any issues not included on the posted agenda.) If you wish to address the Agency on such a subject, please complete the "Request to Speak Under Orol Communications Form" available in the lobby and submit it to the Secretary to the Redevelopment Agency or City Clerk prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. OTHER BUSINESS 3. DIRECTOR'S REPORT(S) 4. CHAIR(S) 5. AGENCY MEMBER COMMENTS ADJOURNMENT The meeting will adjourn to the regularly scheduled Redevelopment Agency meeting on March 7, 2000 at 4:00 p.m., immediately following the City Council meeting, in the City Council Chambers. ... "1' - AGENDA -2- FEBRUARY 22, 2000 CLOSED SESSION Unless Agency Counsel, the Executive Director, or the Redevelopment Agency states otherwise at this time, the Agency will discuss and deliberate on the following item(s) of business which are permitted by law to be the subject of a closed session discussion, and which the Agency is advised should be discussed in closed session to best protect the interests of the City. The Agency is required by law to return to open session, issue any reports of /i!Jf!l action taken in closed session, and the votes taken. However, due to the typicollength of time taken up by closed sessions, the videotaping wül be terminated at this point in order to save costs so that the Agency's return from closed session, reports of /i!Jf!l action taken, and adjournment wül not be videotaped. Nevertheless, the report of finol action taken wül be recorded in the minutes which wül be available in the Office of the Secretary to the Redevelopment Agency and the City Clerk's Office. 6. CONFERENCE WITH REAL PROPERTY NEGOTIATOR --Pursuant to Government Code Section 54956.8 Property: 1) 565-010-30 and 567-011-05 Midbayfront 96.57 acres 2) 567-010-28 Bayfront Park 4.94 acres 3) 567-011-01,565-010-12,565-010-15, SDG&E ROW 9.8 acres (appx) portion of 565-010-18 4) 567-021-11, portion of 565-290-39 SD&AE ROW 2.3 acres (appx) 5) 565-310-09 & 565-310-25 Street Merziotis 6.35 acres 6) 567-011-04 Marina Motor Hotel 1.0 acres 7) 567-010-18 Cappos 2.01 acres 8) 567-010-19 Shangrl La 2.73 acres 9) 567-021-32 Lagoon Drive Park 1.14 acres Negotiating Parties: Redevelopment Agency/City of Chula Vista (Chris Salomone); Chula Vista Capital, B.F. Goodrich, SDG&E, SD&AE, Tuchscher Development Enterprises, Inc. Under Negotiations: Price and terms for disposition/acquisition ... "1' - .JOINT REDEVELOPMENT AGENCy/CITY COUNCIL AGENDA STATEMENT ITEM No. 2- MEETING DATE 02/22/00 ITEM TITLE: RESOLUTION WAIVING THE FORMAL BID REQUIREMENTS AND AWARDING A PURCHASE AGREEMENT IN A NOT TO EXCEED AMOUNT OF $115,000 TO SAFEWAY SIGNS FOR THE MANUFACTURE AND INSTAllATION OF CAlTRANS SIGNS FOR MAIN STREET AND AUTO PARK DRIVE SUBMITTED BV: COMMUNITY DEVELOPMENT DIRECTOR u\. 1m t 5 REVIEWED BY: EXECUTIVE DIRECTOR ~þ;v' (4/5TH8 VOTE: YES..1L. No..J On October 5, 1999 the City Council and Redevelopment Agency approved changing the name of Otay Valley Road to Main Street from west of Interstate 805 east to SR 125, with an overlay of Auto Park Drive from Interstate 805 east to Brandywine. The portion of Otay Valley Road from where it tums south to the City boundary was renamed Heritage Road. The estimated cost to implement the name change including CAL TRANS and new City signs was $141,000 which was appropriated from the Otay Valley Road project fund at that time. Staff has been working with CAL TRANS to have the new freeway signs installed. The goal is to have the signs installed by mid-April 2000. CAL TRANS utilizes Safeway Sign Company as their sole vendor for the manufacturing of CAL TRANS signs. The City of Chula Vista received a cost estimate from Safeway Signs to manufacture and install the new signs for $115,000. City staff is designing and penmitting the signs, so the overall cost was reduced by $30,000. Staff is recommending that the Council/Agency approve the purchase agreement with Safeway Sign Company in a not to exceed amount of $115,000. That the City Council and Redevelopment Agency approve waiving the fonmai bid requirements and awarding a purchase agreement in a not to exceed amount of $115,000 to Safeway Sign Company to manufacture and install the CAL TRANS signs. Not applicable. As mentioned, the Council/Agency approved, in October 1999, the name change of Otay Valley Road to Main Street with an overlay of Auto Park Drive from 1-805 east to Brandywine. By creating the overlay of Auto Park Drive, oJ. -I " - r PAGE 2, ITEM ~ MEETING DATE 02/22/00 CAL TRANS signs will include "Auto Park Drive" for several miles north and south of the Main Street exit. This improved identification is expected to assist the Auto Park to expand and increase sales. Staff has been working with CAL TRANS to obtain an encroachment permit in order to implement the name change which will involve replacing 9 CAL TRANS signs, 4 "Amphitheater" directional signs to include "Soak City USA", and 42 City street signs. Council/Agency approved an appropriation of $141,000 from the available fund balance of the Otay Valley Road project fund to pay for the new signs. It was determined that the use of Agency funds is of benefit to the project area and is consistent with the Otay Valley Road Redevelopment and Implementation Plans. The project and will assist in the elimination of blight by reducing confusion due to the several roads in the area with the name "Otay"; encouraging attraction of new consumers and new businesses to the area; fostering the expansion of existing businesses; and that no other reasonable means of financing was available for the project. Safeway Sign Company is the sole vendor for CAL TRANS to manufacture CAL TRANS signs. In addition, CAL TRANS utilizes Safeway's services to install the signs to simplify the bidding process and to ensure quality control. Staff received a cost estimate from SAFEWAY Sign Company for $115,000 for the design, penmitting, manufacture and installation of the new CAL TRANS signs. City staff is designing and permitting the signs resulting in a $30,000 savings in the cost. Staff is recommending a not to exceed amount of $115,000 which will include the manufacture and installation of the signs, quality control, inspection, Safeway's encroachment penmit, perfonmance and payment bonds, and liability insurance. The final fonm of the purchase agreement will be approved by the Purchasing Agent and the City Attomey before the Mayor's signature. The project is scheduled to be complete by April 15, 2000. The Safeway Sign purchase agreement is a not to exceed amount of $115,000. The funds have been appropriated from the Otay Valley Road Redevelopment project fund. IDDAI Ho\HDMEICDMMDEVISTAFF.REPI02122\DDlDTVRNAME.CHG IFob""" 16. 20DD Illo45AMIJ 02-.;2.. ". ~ - AGENCY RESOLUTION NO. AND COUNCIL RESOLUTION NO. JOINT RESOLUTION OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF CHULA VISTA WAIVING THE FORMAL BID REQUIREMENTS AND AWARDING A PURCHASE AGREEMENT TO SAFEWAY SIGNS FOR THE MANUFACTURE AND INSTALLATION OF CALTRANS SIGNS FOR MAIN STREET AND AUTO PARK DRIVE WHEREAS, on October 5, 1999 the City Council and Redevelopment Agency approved changing the name of Otay Valley Road to Main Street from west of Interstate 805 east to SR 125, with an overlay of Auto Park Drive from Interstate 805 east to Brandywine. . WHEREAS, the funds to implement the name change were appropriated from the Otay Valley Road project fund; and WHEREAS, at that time the City and Agency found and determined (1) that the use of Agency funds is of benefit to the project area and will assist in the elimination of blight by reducing confusion due to the several roads in the area with the name "Otay" encouraging attraction of new consumers and new businesses to the area, and fostering the expansion of existing business; (2) that the project is consistent with the Otay Valley Road Redevelopment and Implementation Plans; and (3) that no other reasonable means of financing was available for the project; and WHEREAS, CAL TRANS utilizes Safeway Sign Company as their sole vendor for the manufacturing of CAL TRANS signs as such the City wishes to waive the formal bid requirements and award a purchase agreement to Safeway Signs for the manufacture and installation of the CAL TRANS signs for Main Street and Auto Park Drive; and WHEREAS, Safeway Signs has provided a bid for $115,000 to manufacture and install 13 signs; NOW, THEREFORE BE IT RESOLVED THAT the City Council and Redevelopment Agency of the City of Chula Vista do hereby waive the formal bid requirements based on the facts set forth above; award a purchase agreement to Safeway Signs for the manufacture and installation of CAL TRANS signs for Main Street and Auto Park Drive in an amount not to exceed $115,000; and authorize the Mayor to execute the purchase agreement in a final form approved by the Purchasing Agent and the City Attorney. Presented by Approved as to form by ~L~ Chris Salomone Director of Community Development H:IHOMEICOMMDEVlRESOSlsafeway signs.doc 02-3 .... "1' -